New Update: Fedena 3.1.1 with Additional Features and Usability


Fedena 3.1.1 with new features and improved functions. Read the release note below to find out more about the latest Fedena release. You can write to us at with your feedback and suggestions.



User privilege changes in Reminder.

Edit/Delete for past timetable.

Revert Batch Transfer.

Changes in auto suggest menu.


Tags to have view edit, delete options in library.

Integration of Barcode Reader in Library.

Displaying Book Count in library based on filters



No need to list the inactive batch inside the time periods.

Increase size of the word Signature in Fee receipts.

Prevent changing the swapped subject through drag and drop in the timetable entries.

Count showing wrong in the attendance report.

If there is no elective subject in elective group then show a message in subject transfer page.

Increase date of birth start year for guardian.

Attendance filter option is not working.

Defaults weekdays are being set for new batch.

Exam control privileged employee does not have the permission to edit the exam group.

“Add New Batch” privileged employee can’t assign/remove students to/from electives.

Deleted elective group name showing in assign subject page after adding a subject.

Subjects with No Exam are not listed in reports (Grouped/Transcripts etc) even if subject was present when exam was created.

Student admission privileged employee have no permission to add the siblings, delete the previous data subjects, add guardian.

Not possible to add a guardian for a student, showing ‘ward id can’t be blank error’ message.

Add a space between No guardian added and Add guardian link.

Add a space between employee category and position name in HR settings.

Employee last name in small caps in edit privilege page.

Student edit page date of birth year limit is not same as Admission Page.

Inactive batches not being filtered in the CCE batch listing pages.

Unable to mark daily attendance.

Can’t mark attendance for swapped subject, since it is not present in timetable.

Should not allow to mark the student attendance for the disable dates through custom import.

Separate country name into name + regional name format.

Invalid Request error in attendance API for subject wise configuration.

Discount created for the students are also importing into the new batch while importing the fees of the previous batch.

Applicant Registration

Show the loader in correct position in register page.

Custom Import

Country full name issue in custom import.

Data palette

SMS Sent Palette does not show time according to set timezone.


Add one space before the admission number in complaints.

Wrong error message showing in complaints edit page at the time of deleting attachment.

Doc Manager

Style issue in doc manager – search label not aligned.


Alignment issue in error message showing in hostel page.


Add star for mandatory fields in store item page.


Style issue in book renewal page.

Only first name of the book is showing in capital letter in student_library_details page.

Going to dashboard while clicking the reserved employee name in the library book show page, here the employee is archived employee.

Online Exam

Add uniqueness in online exam.

Tally Export

Strike the delete option if any dependent data exists.

Error message is not showing at the time of deleting company name.


Selected batch getting refreshed while editing the transport fee collection.

Previous Release notes:
Fedena 3.1
Fedena 3.0

The Need for Regression Testing


Whenever a developer is fixing any issue, it may affect other parts of the software. Testing existing software applications to make sure that a change or addition hasn’t broken any existing functionality is called regression testing. For regression testing, we verify that newly added feature is not creating any problem in the entire software. Regression testing can be done after verifying the new bugs/features or at the same time while testing the bugs/features. Usually it is done after verification of new changes.

The purpose of regression testing is to catch new bugs that may have been accidentally created into release. For small projects, we can test the entire product with the help of test cases. For most cases, it’s difficult to check the entire product by manual testing. So automated testing is used. In Fedena, we test software manually. Regression testing helps us improve the quality of the product. The main reason for regression testing is to determine whether the change in one part of the software affects the entire software’s functionality. Sometimes, it may affect other parts of the software as well. It will reduce the quality of the product.


Testing Process

In Fedena, we use regression testing after developing new features or after fixing the bugs. It helps us to find new bugs that may arise due to fixing other bugs or adding new features. Most of the Fedena modules are related to each other. So, if we fix one issue in Fedena, it may create another issue in some other part of it. Sometimes we miss some bugs at the time of testing features. Most of these issues will come to notice during regression testing. In Fedena, we have found several issues during regression testing.

An example of regression testing

In Fedena we have two types of attendance

  • Daily wise

  • Subject wise

In subject wise attendance, attendances are related to the timetable. In case of daily wise, attendance its only related to weekdays(working days).

Suppose there is a batch “A”(start date:01/06/2014 and end date 30/6/2014)  which has 5 working days (Monday to Friday). If the batch has daily wise attendance type, then we can mark attendances for this batch based on these week days, i.e we can mark attendance from Monday to Friday. Suppose, on 21/06/2014 , we change the weekdays entry to have  6 working days (Monday to Saturday) now. After this change, attendance count now shows 18 (six working days x 3 weeks) but it should have been 15 (5 working days x 3 week), according to the old scenario.

To fix this issue, changes were introduced to the concept of attendances by the developers. Now, a daily wise attendance relates to the timetable for that particular timetable period. Hence, each of these sets are independent, i.e changes made in one set will not affect the past entries. As a result, the attendance count issue is fixed. Drawback of the new scenario being that timetable has to be created for marking attendance for that period.

Also, due to fixing the earlier issue, another issue pops up in attendance.In the old scenario, since the timetable was not required for marking attendances, we could mark attendances for even those days for which the timetable didn’t exist. But now, since the changes were made, its not possible to mark attendances for those days for which no timetables exists.

Issues of this sort is very difficult to track down if we follow normal testing methodologies. This is where Regression Testing helps us in a great deal. Regression testing is capable of tracking such issues so that necessary steps can be taken to avoid them.

Use of test cases in regression testing

Test case is a set of conditions with which a tester will determine whether a software satisfies all requirements. Test cases have great importance in regression testing. If we create good test cases that include the input and output of the software, then we can test each and every part of the software accurately and catch bugs easily.  If we are testing the software without any test cases we may miss out on some parts. So, we have to create test cases properly. Currently, we are verifying whether any software meets the end user requirements or not. With the help of test case, regression testing helps us to improve the quality of a product.

This Article is written by:


Anoop K

A cartoonist with vivid imagination,apart from being a strike bowler for the Foradian cricket team, Anoop loves playing caroms and watching movies.

College Girl Develops Attendance Tracker App

Bunk (1)

Nokia’s ‘Your wish is my app’ contest saw the birth of an app that can keep a systematic track of assignments and attendance of students, thus letting the student keep a knowledge of their performance in class. This app has been developed by Devyani Ruhela, a second year civil engineering student at B.M.S College of Engineering, Bangalore and is expected to solve the much prevailing problem of attendance management among students in India. ‘Bunking Buddy’ as the app is called, seems to be an ideal solution to the problem of missing out on classes and keeping a track of it.

How it works? Well, the app ‘Bunking Buddy’ will ask the students to feed in timetable and subjects along with the minimum attendance that is required to be updated and also keep a record of the classes attended or bunked. So,students can easily keep a proper track of their attendance in class. Besides, the app will also act as a reminder for assignment deadlines, tests and other class events. In short, the perfect organizer that can smoothen student life.

It was an initiative by Nokia who hosted a reality television show on application that prompted Ruhela to get the idea that was selected from more than 61,000 app ideas as one of the thirty entrees. Later, Ruhela got assisted by designers from Nokia to create the appearance of her app.

Ruhela doesn’t support bunking classes. And what made the idea pop up? As she says, “Being a college student, I know how difficult it is to remember and keep a track of the various deadlines for assignment and tests. Skipping classes is common, and it helps to have a track on it to prevent shortage and this idea can help students prevent shortage at the end of the year.” The idea is still in the development stage and is expected to affect students of all levels to plan and organize their attendance problems.

The All New Additional Leaves Feature by Fedena 3.1

Blog-graphics (3)

The all new Additional Leaves feature offered by Fedena 3.1 allows to grant additional leaves to employees and keep a track of it as well. Generally, the leaves allotted to employees of any institution are divided under various categories like casual leave, sick leave, earned leave, etc. An employee who wants extra leaves under any section can be categorised as additional leave. With this feature, you can manage all additional leaves permitted to employees in your institution. This article will assist you to know how the feature works.

How it Works

Login to your account and go to ‘Human Resource’ in ‘Administration’. In ‘Human Resource’, select ‘Employee Leave Management’.



‘Employee Leave Management’ will take you to the ‘Manage Attendance’ page where you need to select the ‘Attendance Register’.




’Attendance Register’, on selection will ask you to select the department for which you need to check the register to mark any of the employees for additional leaves.




Once the additional leaves are allocated, you can check the number of additional leaves taken by an employee for which you need to go to ‘Attendance Report’ in ‘Employee Leave Management’ of the ‘Human Resource’ module. Selecting ‘Attendance Report’ will take you to ‘Employee Attendance’ page where you need to select the ‘Additional Leaves’ option.



Select ‘Additional Leaves’ and it will take you to the ‘Additional Leave History’ page.




Select the month, year and also the department for which you want to know about the employee who had taken additional leaves.



In the above screenshot, as you can see, the employee had taken additional leave under the Earned Leave or EL category.


Note: Only the admin or a privileged user can allot and check additional leaves of any employee.

Fundamental Changes Between Environments of Fedena, Uzity & Flux: Experience with Ruby on Rails – Part I

Ruby (1)

During the course of working at Foradian for about 3 years, I had the chance to work as a developer in different applications including Fedena, Uzity and Flux. All three applications based on Ruby on Rails but in different versions of both rubies and rails. Fedena is an Education Institution Management System, Uzity is a Learning Management System(LMS) which was recently launched and Flux is an in-house task assignment tracker.
This is a series of articles comparing the different rails environments, beginning with this one covering the fundamental changes between environments of Fedena, Uzity and Flux.
In all of the three applications, the stable versions of both Ruby and Rails were set as the environment while the application development was initiated. The operating environment of the three are:













CLI commands

Tasks like generating a rails application, starting the server, entering the console, creating its elements like models, controllers, views, migration etc, requires some terminal commands. These had also seen some major changes with these environments. While using rails 2.3.x, most commands were prefixed with script whereas it got replaced by ‘rails’ in versions 3.2 and 4.0.



Fedena environment
(Rails 2.3.5)

Uzity environment
(Rails 3.2.1)

Flux environment
(Rails 4.0.5)

New application

rails <app name>

rails new <app name>

rails new <app name>

Start server


rails server
rails s

rails server
rails s

Open console


rails console
rails c

rails console
rails c


script/generate <generator>

rails generate <generator>
rails g <generator>

rails generate <generator>
rails g <generator>



rails destroy <generator>
rails d <generator>

rails destroy <generator>
rails d <generator>



rake about

rake about

Plugin install

script/plugin install

rails plugin install

(feature removed)

The trouble while switching from a 3.2 version of rails or higher to 2.3.5 is the use of rails command. Any command following ‘rails’ will create a new app with the name in the folder.
Plugins & Gems
Plugins and gems can be used to expand the features and capabilities of a rails application. Both can be shared and reused. Plugins have to be loaded from the ‘vendor/plugins’ directory whereas the gem will be accessed through rubygems. Gems are packages as per the specifications of RubyGems and can be upgraded whenever needed, Also, a gem can define its dependencies and a gem can be used by more than one application. Plugin can be considered as an extension of Rails and need to be added manually in the application and hooked into the ‘init.rb’ file in order to use that. Plugins need to be installed and upgraded manually whereas gems can be managed centrally using bundler. Plugins are present in both Rails 2.3.x and rails 3.2. Plugins got deprecated with rails 3.2 which means it will no longer be supported by rails 4. Plugin is a good way to increase the capabilities of an app without modifying the base application. Plugin system is used in Fedena to add more and more features without modifying the core.
Asset pipeline
Asset pipeline was introduced by default in Rails 3.1. Prior to that its functionality could be added manually by using ‘sprockets’ gem. This technique is used to combine and minify javascript and stylesheets. Using Asset pipeline, assets can be centralized to a single file of the asset type and will be compressed. This can reduce the number of browser requests.To make the minified file unique and to prevent using the browser cache version, an md5 digest will be appended to the filename. The assets are located in app/assets folder and the javascripts and stylesheets have been moved into this folder from ‘public’ directory.
Asset loading in Uzity

Javascript and Stylesheets loading in Fedena

In rails 2.3.x, the initial setup to get an app running was a tedious job due to the vagueness in specifying the gems. Bundler is a gem which can track and install exact versions of Gems needed in the project. The gem and their specified version will be added to a file, ‘Gemfile’ in the root folder of the application. Bundler was originated as a gem which could be added manually to the application and was later added by default in Rails version 3.2 and higher. Usage of bundler makes the application gem requirements much easier just by running the command ‘bundle install’. Entire set of gems unless version specified can be updated with a single command ‘bundle update’ to their latest stable versions. Bundler is present in Uzity and Flux. Bundler is not present in Fedena by default, but had been added in some cases.
Turboli nks
Like Bundler, Turbolinks is another gem which originated as a standalone gem and was added to a rails application by default. Turbolinks was added to Gemfile by default in rails 4.0. Turbolinks make use of pushstate in HTML5 supporting browsers. In this, an arbitrary data will be inserted into the session history. Instead of recompiling javascripts and css between url change, only head and body content in the loaded instance of the page. This can bring about a single page app like feel and performance between page navigation. Flux being a rails 4 app, Turbolinks has been used and has aided in making the application very much faster.
JavaScript frameworks
There are several Javascript libraries in existence. They make writing JavaScript much simpler and adds a lot of functionality to the browser, especially AJAX. Rails 2.3.5 includes prototype by default, so does Fedena. Rails 3 replaced by jquery using jquery-rails gem. In addition to the prototype js, jQuery is also used in Fedena in noconflict mode. In addition to jQuery, Uzity also uses backbone for structure of the app. Flux also makes use of jQuery.
CoffeeScript is a little language that compiles into JavaScript. CoffeScript can reduce the lines of script needed. CoffeeScript is a relatively new script and had been added as default through gem in Rails 3.1 onwards. Both Uzity and Flux uses CoffeeScript. Most of the modern browsers supports CoffeeScript, but for the sake of compatibility it is still compiled into JavaScript and delivered to browsers. Usage of CoffeeScript in this way does not impact the runtime. The efficiency of CoffeeScript compared to JavaScript can be illustrated in this example in which both does the same task.
CoffeeScript example

adjust_slim: () ->
   if $('#tab-content').length != 0
     target_height = $(window).height() - $('#tab-content').offset().top
     $('.people .slimScrollDiv:first').css('height',target_height+'px')
     $('.people .slimScrollDiv div:first').css('height',target_height+'px')
$(window).resize =>


JavaScript version of the same


 adjust_slim: function() {
   var new_height;
   if ($('#tab-content').length !== 0) {
     new_height = $(window).height() - $('#tab-content').offset().top;
     $('.people .slimScrollDiv:first').css('height', new_height + 'px');
     return $('.people .slimScrollDiv div:first').css('height', new_height + 'px');
$(window).resize((function(_this) {
 return function() {
   return _this.adjust_slim();


SASS, Syntactically Awesome Stylesheets is a new scripting language that will be converted into css. It is added as a default gem from rails 3.1 and newer through Gemfile. SASS written in ‘SCSS’ format is used in both Uzity and Flux. SASS provides variables, mixins, nesting etc.. Frequently used colors and dimensions etc.  can be added as variables and called so that change can be made in the variable alone to have an overall impact like changing a theme. Also nesting can be used here which CSS does not support. Using mixins already defined style can be reused.



$color1: #333333;
$color2: #c0392b;
  color: $color1;
    .grey-link{color: $color1;}
    .grey-link:hover{color: $color2;}

css of the same

body {
  color: #333333;
body .grey-link {
  color: #c0392b;
body .hover .grey-link {
  color: #333333;
body .hover .grey-link:hover {
  color: #c0392b;
body .hover button {
  background: #c0392b;

These are some of the basic concepts that have been undergone some changes including deprecation and inclusions throughout from rails 2.3.x to 4.0.x. Changes in caching, routing, eager loading, deployment etc will be covered in the next part.

This article is written by:



Sooraj T P

A hard core coder. A gadget freak. An unsung designer. There is hardly anything which Sooraj doesn’t talk about, be it tech, gadget, design, automobile or more. Sooraj is the “Tech Saint in making”.

video games to boost learning

5 Video Games to Boost Learning


Teachers, nowadays, have shifted away from traditional modes of teaching with classrooms, huge bags of books, notebooks and jotting down of notes, etc. They are introducing various media to deliver teaching in the classroom. And one of them is the use of video games to boost learning. Video games are not just for fun. They can be great sources of learning too! We bring you 5 such interesting video games that are not just for entertainment, but for some learning as well.

1. Civilization V: The several award-winning strategy game, Civilization V has sold some 9 million units all over the world. Children belonging to the age group of 6 to 12 years and above can easily deal with the game that teaches problem-solving skills, management of resources, collaboration, apart from the usual strategy building. Civilization V also throws light on political tactics, diplomacy, communication and also hoarding and trading.

2. Portal 2: This first-person puzzle video game is perfect for students to learn collaboration, problem-solving, visualization as well as develop thinking strategies. Portal 2 is ideal for children within the age group of 4 and 12 years and above. Portal 2 is one of the best examples of video games that promote cognitive thinking instead of action and violence. Sequel to 2007’s Portal, Portal 2 is developed by the masterminds at Valve who bring us the ever-loved Half-Life and Half-Life 2.

3. Crayon Physics Deluxe: Crayon Physics Deluxe is a puzzle game that helps students develop drawing skills, creativity, puzzle solving capabilities and a lot of physics. A 2D physics puzzle/sandbox that makes simple drawing into real physical objects. The possibilities are endless here as you are allowed to draw anything that can help solve a puzzle. There are even user-created levels.

4. Braid: Another amazing game to teach students some puzzle-solving skills and creative thinking, Braid was developed by Number None, Inc and was released in the year 2008. A platform game, Braid allows the player to manipulate the time flow to manage the puzzles.

Learn More: 4  Best Learning Gadgets for Kids

5. World of Goo:
World of Goo was developed by 2D Boy, an independent game developer and was released way back in 2008 on Wii and Microsoft Windows platform, and later released on Linux, Mac OS X and even mobile devices. This video game can teach students some lessons on resource management, some physics and of course, how to deal with the puzzle.

What goes Behind the Scenes – The Fedena Engineering Process

Fedena Engineering ProcessWhen it comes to process, as in most of the organizations, there happens to be a time of complete absence, experimentation and trial and errors. So was once Foradian. While developing Fedena, we had a streak when we were trying out processes which we saw in text books or internet or sometimes from past organizations. Waterfall, Y model, XP, Agile, requirement analysis, design, development, testing, releases and more, all of these and many other priorities kept us in the queue for a better plan. And in the end, like it’s the time which defines anything, we are at a point where our engineering team has structured a process, which we think is the best, at least at the moment.

History: Agile, the Holy Grail

We were advocates of Agile Methodology(we still are). You might be knowing Fedena is built on Ruby on Rails. Rails people like most other modern programmers, speaks agile, and it was considered as the remedy to their questions.  And that trend at the time lead us to go agile (or was it a conversation between our CEO and CTO where one of them said, ‘lets  go agile!’). At that time Fedena were already in the market and in its infancy. The development comprised of customization, and feature enhancements. And yes, its true that the Fedena engineering team had this prestigious privilege  on deciding what new features has to be built, when to build it and when to ship it (we share it, to be honest). So the process is iterative, we define the requirement X, we designed and developed X in parallel those days, then we test X and release X. If X had some trouble after getting into clients, we iterated the process. And yes we did pair programming, on each module there will be a pair of developers. It went on for long, and the result was fruitful, Fedena grew.

Evolution is true

So Fedena grew, our client base changed. In past there came a time when we had to customize the base application, for many of larger customers. So when it became a pain to manage those intermittent changes, developers taking time to catch on what a particular custom Fedena undergo in previous release and so, we evolved the then followed style. We started keeping a pair per customer, which helped us again in faster delivery, and meanwhile a pair waited for changes from tasks, they where given tasks, which enhanced the core Fedena. At the time we had some 4 pairs. So pair working on a particular customer won’t have to struggle for keeping with the changes.

As of today, Fedena had underwent changes in its business and technical aspects. We now have plugin systems with larger number of features, multi-school environment and even have a SaaS application, more supported languages etc. Engineering team grew bigger. The frequency of change is faster, and these changes has to reach large base of customers across the world. So whenever we thought something is slowing down the whole process, we find that hole and fix it. After so many trial and error process, necessities and discoveries, we came to a more structured process which we follow now.

The Team

The Fedena core engineering team consist of the CTO at its head, then a development team, testing team, support team and R&D. Players of these teams at times play double roles. Development team is even divided to two, the Enhancement team and the Quickie team. The Enhancement team deals with the new features enhancements to existing features, new plugins etc. Whereas the Quickie team bug fixes and quick small features. And its not necessary that everyone stays at the position.

The Process

Mostly the work done on Fedena now are the feature enhancements, bug fixes, app refactors, and internal tools. Each one of these will be a consider as a module unit. So about the process. As I said before, the engineering team has the luxury to take decisions on what has to shipped and when, unless there are unfavorable cases. So the feature enhancement requests can come from three sources, the support, the sales and the R&D, and again there will be other stuffs like I said before. And the requests are picked out, then its planned accordingly, analyzed, designed, developed, tested and locked for release. I will break down those shortly.


The source module will be mostly a simple write up, which gives a creamy overview to what has to be done. The write up is handed to the developer pair. They analyze the write up and based on the analysis, submits a requirement document. Once the document gets approved it moves to next phase. This usually is short but iterating process.


This is the most important phase, involving developers, UX team, managers, sometimes even CTO (most of the time) and CEO comes into scene. In this phase the developer breakdowns the requirement and creates user stories out of it. If UI is needed, the docs are shared with UX team. The technical specs are then planned along with this. In between we find anomalies, the we go back to phase 1 and repeat. The final result will be docs defining the user stories, UX/UI design and technical specs.


Once we feel the design phase is over (because it doesn’t end like that, iterates mostly) we proceed to the development. Development as I said earlier is paired, but contrast to the usual pair programming, here one developer will be full time and the other one will be assisting with everything. This helps us in increased delivery in shorter time, as the one assisting will be developing fulltime in some other module. Above that it also helps us to overcomes many of the pair programming nightmares, still retaining the best of it.

So it was about the people involved. We had problems in the past. We develop test and deploy, only then we know that we missed some things, it might be some language keys, or an RTL style, may be a db index or a precision of a column. It happened many times until our CTO came with this miracle recipe of development. It is a checklist that a developer must check before its forwarded for testing. This is now working great. Also at times we feel there is something wrong with the design, then we iterates, go to the requirement which lead to the design, fix it if needed, then fix the design, and come back and fix it in code.

UI/UX Report

The UX person checks the module, and comes up with a report, on whether the design they made is what it appears. Any issues are reported and redone until the team approves it. This is a mandatory process if module contains UI.


Module testing proceeds in two steps. In first step the test is planned. This step is done along side with the development and after the design. Testing is done by single person. It is in the second step the actual testing occurs. During testing the whole team designers, developers and testers come the scene. The bugs are fixed real time, if parts does not keep up with design again that is raised and fixed. And again if they find problems in design itself as I said, the circle happens again. For a module to go for release, the OK from tester is the first thing.

Code Review

This is one place the second of the pair comes in scene. The code review begins with development but not frequent. And once the development is said complete, the complete code review report is being done. The developer will work towards the point when the reviewer thinks the code is fine.


The left part is the release. We have control over what to be released. Based on that we might stage or lock some modules and release some. These are based on priorities most of the time. And as said before critical issues, which has higher priorities, are released through quick releases. Fedena is installed over multiple client servers, as well as our own servers. So releasing to this huge base of instances itself used to be a very complex and time consuming task. And that lead us to a new invention, an internal tool what we call as Continuous Delivery System. It handles the clients, their business plans, the modules they own and according to theses information, releases to the large base of client installations are done through this system. The system itself is little complex and is piloting internally, so details another time.

So this is the process we follow at the moment. The fact is, there are no perfect process. At the moment this workflow is working very well for Fedena. We still have other plans of additions and changes, one of which being the scrum.  And as I said making a process itself is an evolutionary process. We don’t know which is good until we experiment it and what we use is subjected to constant change. So what we follow is a hybrid of many of models we knew, or we can call it the Fedena Process.

This article is written by:



Ismathullah Aman

Coding makes most his life and when he is not busy with coding and decoding, Ismathullah Aman likes training his super human self and much reading! For Aman, “Life is either a daring adventure or nothing”

Share your comments in the comment section below. For more information on Fedena click the contact button below.

Students can now Select Elective Subjects Easily with Fedena 3.1


The earlier version of Fedena didn’t allow students to choose elective subjects on their own and it was the task of the admin or the privileged user to choose elective subject for students on their behalf. With the latest version of Fedena 3.1, students too can opt for their choice of elective subjects. To know more, read this article that describes in detail, how a student can choose an elective subject.

Login as an admin/privileged user

Login to your account and go to ‘Settings’ in ‘Administration’ in the main menu. Once you go to ‘Settings’, select ‘Manage Course/Batch’.



Selecting ‘Manage Course/Batch’’ will take you to the page where you need to select the batch for which selecting elective subject will be allowed. For this, you need to select the particular course and edit.


Click on ‘Enable elective selection’ to let the students of the particular batch select the subjects of their choice. However, this can also be done while creating a new course itself.

Login as a student

If you are a student who wants to select his/her own elective subject, then login to your account. Go to ‘My profile’ in ‘Academics’.



On clicking ‘More’, you will get ‘My Subjects’ where you can select your elective subject.



Choose any of the elective subjects you want using the ‘Choose elective’ option. Whereas, ‘Remove elective’ option allows you to remove any of the elective subject you have chosen already.

Some Effective Ways of Learning


Learning should be continuous. Nothing is constant. There is ever evolving technology, and continuously developing organizations; and you too, need to change yourself to adapt to the constant switch. If you stop learning, you’ll be lagging behind the world. You have to be a better learner- something that depends on the speed of learning, your ability to retain information and recall what you have learned at the right time are all important factors of a good learner.


So, what can make you a better learner? We bring to you some tips which when followed would surely help you become a better learner. Read the article and know what are the ways to effective learning.


  • Continue learning new things. Studies have proved that people who are engaged in learning new things, have higher chances of increasing the gray matter in the brain, associated with visual memory. When somebody ceases to participate in learning activity, the gray matter tends to vanish.
  • Make use of whatever knowledge you have acquired. Unless you use the knowledge you have gained, it becomes very difficult to retain it. Make the utmost use of knowledge and help your visibility to increase.
  • It has been seen that if you teach things that you have learned, you have better chances of learning it well. This theory is widely accepted in many educational institutions where teachers do follow the concept of letting a student be the teacher for rest of the class. Practicing this concept helps to solidify any information in the brain.
  • Try and establish a personal connection with any of the information that you read. Once you do it, your retention power increases.
  • Learning through practical experience is often considered to be better than reading through textbooks. Reading information and writing it down is good; but when they are applied to practice, its appear to improve learning, better than anything else. Particularly, when you are learning a new skill, it’s always recommended to practice it regularly to develop faster.
  • Another very effective way of learning is to go through tests which can actually help you remember things very well that you have learnt. Various researches have proved that students can recall any knowledge for long when they are tested than those who are given extra time for study and not tested.
  • Reviewing your work by someone is one really good idea to get yourself corrected. Whenever possible, check with someone who has wide knowledge in your concerned subject and help you acquire some additional information.

Effective learning is not something that is adopted in one day; it takes time. Follow these tricks added with some determination can take you long way as an effective learner.

data management

Data Management Plugin to Manage any Kind of Data in your Institution


Managing data in an institution is not an easy task to carry on. Especially, when there are loads of them and very less time to do it. That’s when the Data management Plugin by Fedena comes to the rescue. With this plugin, managing any kind of data in your institution becomes so easy with proper storing of data and managing them effectively. The article will let you know in detailed steps how you use the plugin.

The step by step guide

  1. Get access to ‘Data Management’ in ‘Data and Reports’ when you select the main menu.
  2. When you select ‘Data Management’, you will land on the page where you get the options to manage data of your institution.
  3. Click on ‘New’ to create new categories for any kind of data management.
  4. Fill in all necessary details about the category you create and also the fields that you want to include under the category. Include as many fields using the ‘Add field’ option. When you store the ‘input method’, you have to select any of the three options available- TextBox, Select Box and CheckBox. ‘Save’ the new data category created.
  5. To fill in further details in the particular data management category that you have created, go back to the ‘Data management-Categories’ page and select the respective category.
  6. Select ‘New Entry’ and go to the page where you need to store the details for each of the categories that you create.
  7. Complete storing up details and ‘Save’.
  8. You can see the details that you store in each category.
  9. If required, you can print the page as well using the ‘Print’ option.

Read More: The Role of School Management Software in Student Privacy & Data Security

The healing touch of music in classroom


“Music is the electrical soil in which the spirit lives, thinks and invents.” – Ludwig van Beethoven

Music, the soothe to our heart and a boost to energy level. We cannot deny the positive effect that music has to the mind- making us happy, energetic, lift the spirit and help to concentrate. Music is beneficial to students as well, helping them focus and memorize. Various studies across time have proved that music can play a huge role in improving classroom activities and enhancing learning capabilities. Moreover, learning appears fun and enjoying when accompanied with music. And if we were to travel back to our childhood days, we all had been through the ‘Alphabet Song’ or the nursery rhyme song days. Music surely made the learning much easier then. It’s not just limited to making nursery rhymes attractive, music can improve the way higher studies are conducted and promote effective student engagement.

Music and its presence in education: How you can incorporate

  • Music can help in attaining student concentration and a lot more attentive students in classroom. And more attentive students can focus on their studies for long and grab more knowledge.
  • Music played during the start of a day in school can help set up a positive mood in students. Or, play it during the time of recess or any break in between classes.
  • Enhance learning activities in your institution by playing music that develops an emotional connection between students and the activities they are engaged to. Researches carried out in various educational institutions shows an increase in engagement among students who are under the influence of music during any learning activity.
  • Plus, it has been seen that music can affect behavioral problems in class and lead to increased performance level among students. Dealing with unruly students becomes a lot easier when music is played in classroom.
  • Learning a foreign language often requires lots of concentration and includes the use of various techniques by teachers in the classroom. And one of the technique is the use of music that is believed to reduce stress and anxieties involved in learning a different language.

The use of music in education is wide; various researches and studies can prove the positive effects that music has on students. It act as a tool for classroom management for the teacher who can make the most of it to improve the quality of learning in classroom.

Fedena 3.1 Released with New Features and Improved Functions


Fedena 3.1 update is released today. The new update is a part of our constant effort to make Fedena a feature rich and bug free school management software. Fedena is present in 200+ countries and has powered more than 40,000 schools and institutes worldwide. See our plans and pricing page for various options available. You can also write to us at for any further information.

Fedena 3.1 release note

New features:


  1. Edit option for archived student’s leaving date.

  2. Additional leaves for employees. Read more

  3. Add csv report option along with pdf report in all Fedena reports. Read more

  4. Display guardian name in student profile.

  5. Student to have ability to select electives while admission/batch transfer. Read more

  6. Bread Crumbs for enhanced navigation throughout Fedena. Read more

  7. ‘Manage users’ privilege for employee.


Custom import

  1. Adding grade through custom import in grade wise exam

  2. Edit in Custom Import. Read more



  1. CSV and PDF output for store items, store and suppliers in Inventory module.


Oauth2 Provider

  1. Add CORS headers to the API.



  1. Implement Interswitch payment gateway. Read more



  1. Transport API expansions. Read more

Issues Fixed


  • URL validation is needed in the app frame.
  • Give permission of Manage Apps for General settings privileged employees.

Applicant Registration

  • Chosen elective and normal subjects are not showing in the view applicants page.
  • Should not allow to add the course ,if the minimum elective is more than the maximum elective in the applicant registration.
  • Going to dashboard while entering the search by registration URL directly in applicant registration.
  • Show “Subject Based Collection” above the “Amount” field in registration_courses/new page.
  • Limitation of photo size in admission.


  • Showing other batch student while clicking assigned in assignments.


  • Blog privilege should not allow employees to edit the blog posts of other employees.
  • If the user created any blogs then should not delete that user permanently, dependency check is needed.
  • Throwing 500 error while clicking the delete user from the blog posts page.
  • Throwing 500 error in the data palette while deleting the employee permanently, if the employee is created any blogs.


  • Recently we can add user with user name Admin.
  • If the exam is not published then don’t show the exam result for student login.
  • Should not allow to add or edit an user with deleted username .
  • Attendance reports is not getting for elective subjects.
  • Calculation mistake in all subjects attendance report.
  • Going to dashboard while clicking the pdf report of the former student recent exams.
  • Employee search privileged employee have no permission to view the advanced search pdf report.
  • Student control privileged employee should have the permission to admit the students, edit additional details, and add previous data of students.
  • Student view privileged employee should have the permission to view the reports ,transport and hostel details of the students, view refunds etc.
  • Student control privileged employee should have the permission to view the transport and hostel details of the students, view refunds of the students etc.
  • Student control privileged employee have no permission to view the exam report and attendance report of the students if the employee is not associated with any subjects.
  • Batches not listing in view timetable with current timetable.
  • Cannot create Master Fee Category with name having quote (‘).
  • One click payslip generator creating the payslip of the employees who join after the payslip creation date.
  • Discount name validation issue when creating it student admission number wise.
  • Add is_deleted scope for Fee Discount.
  • Search fee refund using fee collection name and date, throwing 500 error while clicking the pagination and pdf report.
  • Throwing 500 error while entering the student transcript report URL directly.
  • Increase precision of assets and liabilities tables in finance.
  • Translation issue.
  • View all and advanced search link is not working for attendance privileged employee.
  • Deleted elective groups are showing while adding the normal subjects.
  • Same additional details are showing two times in archived employee profile.
  • Attendance register is not getting for elective subject.
  • 500 in elective subject attendance report page.
  • Correction in translation overrides between plugin and core.
  • Show Fees paid message in fee pay page.
  • Fee collection is creating without any particular.
  • Deleted batches are listing in fees collection,particular and fee discount creation.
  • “Publish exam result” link in Examination page of Employees with “Enter result”/”View result” privilege.
  • Remove “Publish exam result” link for Enter result/View result privileged employee in examination page.
  • Subject Master privileged employee cannot add elective subject to a elective group.
  • Normal students and employees should not allow to access user module.
  • After updating discount its showing wrongly.
  • Add uniqueness in category batches.
  • If Employee has student control privilege then he cant view all fees now.
  • If employee has only admission privilege then its not showing in upper menu link.
  • Student admission privileged employee can’t admit a student.
  • After paying a fee in fee defaulters there is no option to take pdf of that fee.
  • The employees are not listing while selecting the ‘All department’ in non English languages.
  • Show discount name in alphabetical order.
  • Leave approving manager name is missing in leave form.
  • Wrong error message showing in leave application page.
  • Generate the subject wise report and click the url directly, its going to dashboard.
  • All the students are listing in the subject wise attendance report while filtering the report using the above and equals to option for the elective subjects.
  • Change the style in Batch Transfer page.
  • Parameter list in the API doc does not work in actual.
  • Give permission to view Subject wise CCE report for subject teacher.
  • Transcript report is not getting in CCE.
  • Reduce the performance time for attendance report, while selecting all department the performance time is very high.
  • Validation is not checking at the time of changing password.
  • Give dependency to the leave type if any employee has created the leave application using that leave type.
  • Edit current timetable splits timetable into two even if end date is not modified.
  • Employee with Student View privilege can change immediate contact of student.
  • Amount showing zero in the refund page if we transfer the students to another batch.
  • Wrong pdf showing in generate TC.
  • Throwing 500 error while entering url directly in exam report page.
  • Employee should have the permission to view the all leaves if the employee is a manager of another employee.
  • 500 in user#show_quick_links.
  • Total percentage is not showing in pdf of Exam Wise Report.
  • The leave status is not showing if we update one leave type to another leave after the reset.
  • Serial number is same in news-all pages.
  • Style issue in the archived employee profile if the additional details is too big.
  • Can’t assign class timing set to batches.
  • Repetition of precision label translation.
  • XML output not displayed in Student Photo Upload with API.
  • Some roles missing in Administration menu link tab for privileged employees.
  • Getting 500 in routes#create.
  • Should not show the archived students dues in the additional report.
  • Throwing 500 error while uncheck and save the additional details of employee and student.
  • If there are unpaid fees in the inactive batches then that fees should list in the student wise fee submission.
  • Show rupees symbol (Currency Type) in heading line.
  • Fee defaulters students are not listing in the batch fee collections page.
  • Student transcripts are listed in batch creation order, should be in batch transfer order.
  • Disable the update button in fee collection edit.
  • Student category is not editable even if all fees is shown as paid.
  • Redirect to dashboard when finance fee category selected to view particulars.
  • Javascript issue for none (link) for additional details.
  • Decimal point count showing wrongly in create monthly payslip page.
  • Getting 500 after saving exam score with zero mark.
  • Should not list the batches those have no particulars while creating the discount and fee collection.
  • Fee collection names are not aligned in view refund page.
  • Align the save button to left side in the previous data adding form.
  • Add a space between the text in flash message.
  • Error message style in news/add page.
  • Employee additional details not updating in case of checkbox.
  • Edit additional admission details not updating in case of checkbox.
  • Brackets are broken in rtl language.
  • login_required function should be called first.
  • After changing the weekdays its effects the past attendance report.
  • Already created timetable attendance register form is updating while changing the weekdays in daily wise.
  • Style issue in the exam wise pdf report if the grade name is large.
  • If an error occurred during sending reminders then entered data and selected users removing.

Custom Import

  • Show quick link is not working in custom_reports/show.
  • Reports view privilege name selection showing many times at the time of creating a New Export.
  • Unnecessary columns are coming in export csv.
  • Showing the wrong text in the drop-down list of the custom import show page.
  • Style issue in custom reports show page with Spanish language.
  • Show only the active additional details in the new export creation page.
  • Additional details imported are not shown selected in the edit page, but showing in the view page.

Data Management

  • Page going to dashboard palettes page after clicking on save button in asset_entries page.

Data Palette

  • Throwing 500 error in the data palette while deleting the employee permanently, if the employee is a part of any discussion group.
  • If the employee is applied any leaves then archive that employee, throwing 500 error in the data palettes.
  • Timetable dashlet not displaying timetable according to class timings.
  • Timetable dashlet not displaying timetable.
  • Show-menu is not getting after selecting users.
  • Show flash message in the dashboard if  no dashlets are selected.


  • If the user is the part of discussion, then should not delete that user permanently, dependency check is needed.

Doc Manager

  • User document files are not getting after clicking on next button.

Email Alert

  • Can’t transfer a student to another batch.
  • Email going for the parent many times if discarded and allotted the same student again and again.
  • Email alert not sending auto mails for some providers.
  • Unable to send emails from Email alert plugin.
  • Student/Employee admission (With Email alert on creation enabled) not possible if user with name ‘admin’ is not present.

Fee Import

  • Fee selecting page is not coming while admitting a new student, the issue is only in SAAS.
  • Fee status showing paid even if fees not paid, for the fee imported collections.
  • No need to show the fee collection in the import page if the particulars is created for the student using admission number or category wise.


  • If the user is assigned to photo gallery  then should not allow to delete that user permanently,dependency check is needed.
  • Should not possible to add photos in gallery.


  • 500 in hostel delete.
  • Hostel should select by default after clicking on add room from selected hostel page.
  • Show the warden name in alphabetical order.
  • 500 in warden page

Instant Fee

  • Spelling mistake for receipt in the instant fee receipt.


  • Redirecting to dashboard when indents is selected as a normal admin user.
  • Show the voucher number in Inventory finance report page.
  • Purchase order number should be mandatory while creating and editing purchase order in inventory.


  • Library additional details not updating in case of check box.
  • Strike the edit button for borrowed books.


  • Moodle plugin not creating users when student admitted.

Oauth2 Provider

  • API Authorization rules not present for some methods in students controller.

Online Exam

  • Can’t create a question with letter “Q” in online exam.
  • Prevent double click in online exam answer pagination options.
  • Loader style issue in the menu tab while clicking the quick links.
  • Online exams are not showing in view online exam page.
  • Wrong error message showing in online exam view page.


  • If the payment is through online then fine amount is not taking.
  • Style issue in online payment pdf page.


  • If the user vote for one poll, then should not delete that user permanently,dependency check is needed.

Tally Export

  • Flash message is showing in improper places in tally export.
  • Same name is creating twice in voucher name create page while entering the enter button continuously.
  • Same name is creating twice while entering the enter button continuously in the tally export company name adding page and accounts page.


  • Suppose the user is a part of the task then should not delete that user permanently, dependency check is needed.


  • Getting 500 in Employee transport fee collection- direct link.
  • Page error in transport page.
  • Showing flash messages in a improper places.
  • Showing wrong flash message while updating the transport fee collection.
  • Pagination needed in transport fee collection detail page.

 Previous Release Note:
Fedena 3.0