Transport System Using School Management System

Benefits Of Managing The Transport System Using School Management System

How can a school management system can help a school function in a more effective and efficient way?

School today function in smart ways. The use of school management systems has enabled schools to function in ways that are efficient – saving time, money and other resources. Many schools across the world are also opting for a managing the transport system using school management system.

But What Is A Transport Management System?

A Transportation management system uses online software to manage transport operations for organisations including schools and educational institutes. They help in controlling the day to day processes involved in transportation and make real-time execution of the transportation system a lot easier.

  • Safety And Peace Of Mind To The Parents

One of the biggest advantages of using a transport management system is that it uses the school management software mobile application to connect the parents with the students using the transport system. This enables the parents to track their children and locate them using the mobile application at any given moment during the journey.

This assures parents about the safety of their children and managing the transport system using the school management system offers complete peace of mind to the parents.

  • Exact Scheduling

Managing the transport system using the school management system helps the schools to notify the parents about the exact pick-up of the students in the morning as well as the correct drop off time in the afternoon. This ensures that the parents or the caretaker is available at the gate at the right time.

In case of an emergency, if there is a change in the schedule then the parents get an automatic update via SMS and email, thus keeping the parents informed at all times

  • Improved Routing

Using the transport management system schools can allocate buses on various routes in the most efficient manner ensuring that they are no overload of students or shortage of busses on any school route.

Any changes in the schedule of the buses can be managed effectively using the school management system. This improved routing helps save fuel and costs for the school in the long run.

  • Improved tracking of the school bus

Using the transport management, schools can easily track the busses and accurately reporting bus locations and provide real-time data to the authorities and school management. This allows or quick responses to breakdowns, accidents and other emergencies that may take place. Additionally, this real-time visibility also helps the school monitor bus speed, and help improve school bus safety and driver accountability.

  • Consolidated reports

Managing the transport system using the school management system offers school management regular reports related to the functioning of the transport system. This report, that is available at the click of a button can include various details such as driver punctuality report, vehicle utilisation reports, Vehicle halt reports and lots more.

Recap: Unexpected benefits of integrating school ERP system with RFID

  • Bus Fees Tracking

Using the school management software is also a great way to school authorities to track the payment of the school bus fees and issue receipts for the same at the click of a button.

With the help of a school management software and a transport management system, schools will not only function more effectively, but they can also work towards creating a safer transportation system for their students and their staff.


Case Study: TVTC Zambia is Now Powered by Fedena

About TVTC (Technical and Vocational Teachers College)

Established in the year 1975 in Luanshya, Zambia, TVTC or the Technical & Vocational Teachers’ College is an affiliate of the University of Zambia and hence, all the College Diplomas conferred by the college are underwritten by UNZA. Plus, the college also has an affiliation of the Zambia Institute of Chartered Accountants (ZICA) and the Zambia Institute of Marketing (ZIM).

TVTC’s main aim is to provide vocational teachers’ training to the people and serve the institutions under the Department of Technical Education and Vocational Training in the Ministry of Science, Technology and Vocational Training. A management board through the Technical Education, Vocational and Entrepreneurship Training Act No. 13 of 1996 was established in the year 2000.








Challenges Faced: 

  1. Lacking an automated system which would manage academic activities and other processes hassle free.
  2. Missing adequate on-site training support
  3. Customized plugins

Download Full Case Study, to check the Solution Implemented by Fedena.

school ERP system with RFID

Unexpected Benefits of Integrating School ERP System with RFID

School ERP system with RFID takes processes to the next level

What is RFID?

RFID is short for Radio Frequency Identification. It is a technology that uses radio waves to read information stored on a RFID tag attached to an object. The reader does not need to be in direct contact with the object, but instead can read it from several feet away.

In schools and educations, the RFID tag is usually attached to a student’s identity card, since that is an object that is on their person at all times. A school ERP software system with RFID integration can then track the use of this RFID enabled identity card to track student movements and actions.

Why integrate RFID with one’s school ERP System?

But why use a school ERP with RFID integrated at all? Simply put, using a school ERP software with RFID integrated helps better track the actions and movements of students since it is all automated. There is a reduction of reliance on human input or commands to initiate or move along processes in a school ERP system with RFID.

Below we discuss in detail three unexpected benefits of using a school ERP system with RFID:

Automated Attendance Reporting

The most obvious and impactful consequence of using a school ERP system with RFID integrated is that attendance habits of students are more easily tracked. Imagine a school or college where a student uses their RFID enabled identity card to enter and exit the school – the school ERP system with RFID integration is able to log every entry and exit by the time of each system automatically.

In fact, the same type of tracking by a school ERP system with RFID can even be done at a more granular level, if they are using classrooms with RFID entry and exit tracking, use of special equipment that has to be checked out using RFID identity cards, and even on transport, like schools and buses.

Attendance reporting is not limited to daily updates. School ERP system with RFID can also be used to track attendance on a monthly or yearly basis – sending out reports of trends and concerns the school may have.

Automatic integration with SMS

Parents, teachers and management can rest easy about the comings and goings of their ward when a school ERP system with RFID is in place. Automated alerts can be sent out via email or SMS (text message) to concerned parents, teachers and non-education staff through the school ERP system with RFID based on student movements that are tagged through their RFID enabled identity card. No more cutting class or missing child alerts – instead all updates are tagged by time and place, thanks to the school ERP system with RFID.

More Intricate Access Permissions

School ERP systems with RFID also make demarcation of access and permissions much easier than ever before. Instead of having to log in a request or having a human administrator define access and permissions for each user turn by turn the school ERP system with RFID reads the identity card of the student, teacher, administrative staff, or parent in question and allows or disallows certain actions accordingly. With a school ERP system with RFID this is not just within the platform itself, but also extends to physical locations where RFID readers are attached – a person who does not have permission to access a specific room containing sensitive material like payroll and student information files, for instance, will not be able to access the room since the reader will immediately identify the individual as someone without the requisite permissions after checking with the school ERP system with RFID.

Recap: Things to consider before buying a School Exam Management Software

Automated HR and Payroll Processing

The wonders of school ERP system with RFID do not just limit themselves to permissions and access to physical locations. Your school ERP system with RFID integration can be set up to also automatically process updates to administrative departments or human resources about student and employee absenteeism and even process payroll based on the amount of absenteeism at the end of the month or year. This reduces the burden on human employees to track the leaves taken, absenteeism of students, etc – instead the school ERP system with RFID automatically tracks the presence of these individuals and sends out alerts, warnings, and payroll statements and processing automatically based on the information that has been collected over a given period of time.

school exam management software

Things to Consider before buying a School Exam Management Software

One of the first factors that you should take into consideration when you are trying to buy school exam management software for your institution is if it would be able to provide you a class-wise exam set up or not. With the best systems in this domain, you would be able to set up exams on the basis of the classes in your institution. Such a system would allow you to decide the subjects that would be included in a class along with the marks and grades for the same.

Grades and marks setup

This is also an important factor when it comes to determining whether a school exam management system would be suitable for your institution or not. The best products, in this case, allow you to declare the results in any way that you feel like. You can do it in the form of a grading system and the grades can be expressed in any way that you want to. It could be done on the basis of percentiles as well. For example, you can include 96 to 100 percent in the A grade and 33 to 38 percent in grade E.

Setting up examinations as and when you want to

With the help of a good examination management system, you would be able to arrange examinations at any time that you want to. You can conduct class tests, half yearly examinations, midterm examinations, and annual examinations with the help of such systems.

Generating exam date sheets

The kind of examination management systems that we are talking about over here is capable of creating date sheets for each and every exam that is conducted in your school. This, in turn, makes sure that there is no confusion at all. With such software, the specific dates that have been allotted for all the subjects can be defined properly.

Generating a final assessment and report cards

Result sheets are very important because they show how a student has performed throughout an entire academic session. However, for the staff and management people working in most schools, this is a major challenge in every sense of the term. But with a proper exam management system, it becomes a lot easier for them to perform such work without any mistake whatsoever. By using such software the teachers and staff are able to maintain examination and academic records, and this is how they are able to graphically represent how well the students are performing in these exams being held throughout the year.

Informing parents through various means

The best exam management systems are capable of informing parents regarding the results of their wards and they can do this through a wide variety of ways such as SMS and email to name a few. This is a highly beneficial feature for the parents since it allows them to be in the know about the academic progress of their kids. This also provides them with a fair idea of how capable their kids are.

Recap: Improve school security with blockchain technology

Defining the marks

A good exam management software system would allow schools to clearly define the pass marks and the highest possible marks for various examinations as well as subjects.

Setting up examinations on the basis of subjects

With the help of such a feature school would be able to define various subjects for different classes. They would also be able to codify various kinds of examinations such as the following:

  • academic

  • non-academic

  • optional

  • additional

  • theoretical

  • practical


There is nothing to deny that examinations are vital for all stakeholders to determine how well the students in a school are doing and with a proper exam management software system it is possible to execute such work properly.

school security system

How Blockchain Technology can improve School Security System?

Blockchain -The Fast Growing New Trust Technology That Can Improve School Security System

A few decades ago, people-maintained ledgers for their records. However, that is fast changing in the world of digital technology. Today, companies across the world are opting for blockchain technologies that improve, secure and verify a transaction or validate ownership of a digital asset in a public manner.

How it essentially works is like a large appended and decentralized ledger where new information can be written onto with new information. But the older data stored in blocks, cannot be changed. This is done by using cryptography to timestamp and link the contents of the newly added block with each block before it.

In other words, instead of uploading data to a cloud server like other systems or even storing it in a single location, blockchain breaks everything into small chunks. These mini chunks are then distributed them across the entire network of computers. Thus, making blockchain a digitally encrypted ledger that lacks a central point. Every node has a complete copy of this ledger, so disturbances in one or a few modes will not result in any data loss.

For educational institutes and school security systems, blockchains offer a number of advantages and can improve school system security

1)    Infrastructure Security

Blockchain technologies improve security systems in the schools by improving the infrastructure security. Today schools across the world are adding cameras to their buildings and playgrounds. Using a blockchain security that offers ledgers that are tamper-proof, schools can share security data across device large networks.

2)    School data and confidentiality

While Blockchain was originally created with a public distribution model and without specific access controls, there are many blockchain implementations that address the data confidentiality which is essential in schools.

Blockchain technologies improve security systems in the schools where data can easily be manipulated but encrypting the data with blockchain data that this data will not be accessible to unauthorized individuals. Thus, keeping student data such as names, financial fees details, addresses etc secure.

3)    Secure parent-school communication

Blockchain improves school system security to secure private information exchanged in by school authorities or parent-teacher in chats, messaging apps and through social media. While other chat medium offer end-to-end encryption blockchain can secure users’ metadata, which is randomly distributed throughout a ledger and cannot be gathered from a singling point making it impenetrable to hackers.

4)    Secure cloud storage

With the advent of online learning and cloud-based learning, learners and educational institutions are now storing more data online. blockchain technologies improve secure this cloud storage through encrypted tamper proof ledgers that secure the data and ensure that they are not altered with without authority

Recap: Quality tips for better school management

5)    Validation of educational degrees

Verifying an educational degree of potential students from a university can be a time-consuming process as one has to request graduate programs for certificate validation, which is quite a slow and complex process.

Schools using blockchain technology can make diplomas available to the students through a mobile application and students can easily share their credentials with others. Additionally, no can tamper or change their certificates due to blockchain encryption security, which is an effective tool against the increasing trend of fake

Due to the security features it offers, industries are investing in the blockchain technology. even educational organisations and schools are fast adopting blockchain technology to avail what tech gurus are now calling the ‘technology of trust’  .

better school management

Quality tips for better school management

One of the best ways in which you can better school management processes and systems in your school is to set up professional learning communities. It is common knowledge that conventional professional development can be a rather pricey affair. There are so many expenses to take care of over here such as fees to be paid to speakers, hiring substitute teachers in order to cover the classes, and the expenses to be made towards texts. Experts also say that the present model of professional development – with a couple of meetings and workshops strewn around here and there – also does not always produce the desired results.              

Partnering with researchers

All around you would see universities and colleges trying their best to come up with classroom lessons that are innovative. They are always trying to find out the quality of new educational technologies, and come up with instructional practices that can prove to be effective for them. For example, at certain universities researchers are looking at ways in which children’s literature, which is highly interactive and visual in nature, can help improve the writing and reading skills of the students. As a result of such research teachers in these classrooms are now getting lesson plans, ideas, and materials that they are able to use for years to come.

Encouraging teachers to use social networking sites

When it comes to schools there is always plenty of discussion on how students are either using or misusing social networking sites such as Facebook. However, these social networking sites can be highly useful for the teachers and they can help improve school performance as well. From these websites, teachers can get proper ideas about how they would be able to teach different subjects and books in the class that they otherwise find difficult to deal with.

Check out the 26 effective ways to use Twitter for Teachers

Collaborating on priority

As far as theory goes most schools want their teachers to join forces with each other in order to create lessons, share various resources and ideas, and address the individual learning needs of the students. However, the truth of the matter is that in most cases they do not really have the time to do so. In most cases, the maximum break that teachers have between classes is 20 minutes and at times it can come down to 5 minutes as well. It is little time to have any meaningful discussion with your colleagues as such. This is where you administrators need to think and think hard.

Managing and sharing data

School administrators need to make allowance for platforms to be used in their school that would make it easier for all stakeholders to manage data and shares it around as well. By using such platforms they would be able to take care of data pertaining to the students. This would be especially beneficial for the teachers as they would now have access to the grades, attendance, test scores, and other important details of their students. Through such dashboard based systems, you too would be able to review in a short span of time how well your students are doing.

Recap: Benefits of managing school inventory using school management software

Using the free digital tools

If you want to get the teachers all geed up when it comes to using technology and media in your classroom you first need to show them the tools that they can play with. You can start with the free digital tools in this instance. These days, there are plenty of such educational tools available all around you that allow you to do what you want.

Apart from this, you can also take some other steps like reducing the fixed costs, sharing work, turning energy savings into new equipment, and taking a fresh look at staffing related requirements.

school management software

Benefits of managing school inventory using school management software

School management software makes managing assets a breeze

What is inventory management?

Generally speaking, inventory management or asset management is the management of inventory or stock. In educational institutions like schools and colleges, these would be assets like stationary, moveable infrastructure like chair, tables, desks, blackboards, teaching aids like overhead projectors, televisions, video players, DVDs, library assets like books and magazines, etc.

Inventory management in schools, thus, is the management of these tools and resources to ensure that they are being cared for properly, utilised in the ideal fashion, and the returns on the expenditure and labour on them are high. Inventory management thus affects multiple concerns a school would have – from ensuring their investment has good returns but also ensuring that all their stakeholders benefit from everything the school or college has to offer.

Why do we need inventory management?

We talk often about how schools need to be supported by a robust infrastructure and a wealth of resources – inventory management actually takes care of the execution of these ideals. Thanks to inventory management we are able to fully and effectively use all the resources we have at our disposal in our classrooms, and on a greater scale, in our educational institutions like schools and colleges.

It would be a huge waste of financial resources and procurement efforts to be lackadaisical about inventory management in our already underfunded and under-resourced schools and colleges. A carefully planned and consistent approach to the management of these resources would ensure that we gain the maximum use from them while also ensuring their longevity. Inventory management ensures we get the best returns on our expenditures on much-needed assets, tools, resources, and infrastructure in our schools and colleges.

How can school management software help with inventory management?

School management software was built to really streamline the process driven aspects of running a school or a college. Inventory management, which is a highly process driven function, would then be right in its wheelhouse. School management software is helpful to this process in many ways if the right one is chosen. With a school management software like Fedena, for example, schools and colleges are at the very incept able to better organise their inventory. School management system insists for the creation of a store that defines the kind of inventory being added to the school management software.

For instance, if you choose stationery, all stationery related items are to be added into the store. Imagine this for all the inventory a school would possess – from cleaning supplies to teaching aids, to electronic items. It forces educational institutions like schools and colleges to get organised as a first step, which is where half the battle lies. After that, school management software insists on a defined process for the procurement of new inventory, the requisition of assets, tracks where all items are at any given time, and prevents theft and loss of inventory due to oversight. The marriage between inventory management and school management software is thus perfect.

What are the benefits of using school management software to manage inventory?

We have briefly described the process of using school management software to manage your inventory above. It is clear that process-driven inventory management and the use of school management software are a great fit. Below we explain in further detail how school management software benefits schools and colleges who want to better their inventory management process and see better outcomes:

Better organisation of school property

The first highly visible benefit of using school management software to manage school tools, resources, infrastructure – just all of an educational institution’s assets – are that you will immediately see this entire process becoming more organised. When educational institutions use school management software they are forced to first make an accounting of all the assets they possess and register them within the software. This means there is one place they can turn to to get a comprehensive and detailed reckoning of all their assets.

Superlative tracking of assets

Since all requests for use, requisition, procurement and disbursal of assets go through a school management software all school property is closely tracked. Those with the authority to check items out have to do so using the school management software. This cuts down on one-time borrowing or informal exchanges – which is invariably how schools lose track of their assets. This also means that there is a drastic reduction in the loss or theft of expensive school property. It is apparent within one glance where any given item, tool, resource, or asset is with the school management software since it cannot be signed out by an unauthorised person. The person responsible for an asset is obvious and school management software features like account and access history help make this tracking easier.

Recap: Future of Online Education in India by 2021

Anytime and anywhere accessibility

No more standing in queues or filling out forms in triplicate for administrators managing inventory or the students and teachers trying to access them. The process of inventory management is far quicker and simpler than ever for all stakeholders – all thanks to the use of school management software. Students and teachers seeking to check out an item can only do so through the school management software. They can only do this if they are authorised to do so, which rules out an unauthorised misuse of school inventory. After this, they have to place a request through the school management software to procure the item in question. Unlike before when this would have to be done with the inventory manager in person, after following a laborious and time-consuming process, teachers and students can log in any time into their school management software and raise an indent or a request for a certain item that they need. This does not need to be done within school hours but at any time or place of their convenience. This anywhere and anytime accessibility thanks to school management software means that school inventory is actually helping the very people it was meant to help while also being used appropriately – a win-win for all stakeholders!

Online Education in India

Future of Online Education in India by 2021

Technology in education is evolving at a lightning speed, aiding in making the learning more interactive and engaging also bridging the communication gap between teachers and students which usually occurs during the time of conventional teaching. In the past few years, the various type of technologies has emerged out in the education industry and enthusiastically embraced by multiple institutes in order to enhance student’s skills and improve the institute productivity.  

Nowadays not only students but also working professional is running towards the online education platforms as it is easy to access the quality education and learning can be done at their own pace. As per the recent research report released by KPMG India and Google, named as Online Education In India by 2021, the market of online education of paid users is expected to grow from 1.6 million to 9.6 million by 2021.

Read the below infographic to understand the online education market expansion in India:


school ERP software

How School ERP Software Is Enhancing Indian Education System?

According to the data shared in Relocate Global’s Guide to APAC Education & Schools 2017, India has one of the largest and the most complex education systems in the world. According to their data, there are over 1.5 million schools, which cater to more than 220 million students.

Over the past few years, the Indian education system has also been critiqued for use age-old education methods that include memorising, rote learning, outdated textbooks all of which do not provide any scope for creativity and innovation.

Today, many schools in India are realising that the need of the hour in this digital age is to offer education and teaching methods that are relevant, with tools that inspire students to learn in a creative manner and apply the same in the lives.

In this globalised era, education needs to move beyond the classroom walls and to do this schools need to adopt school ERP systems that help them offer digital learning tools as well help schools’ function in the best possible manner.

How online school ERP software improve the education system

  • Helps the schools function better:

The implementation of a school ERP software is a great way to ensure that the school starts to function in a more seamless, cohesive manner and at its maximum potential. The school ERP system ensures that time and the effort of the school management is managed efficiently by ensuring that all routine administration tasks are handled at the click of a mouse. This system introduces technology to manage the operations of an institute such as admissions, fee receipts, fee management, timetable creation etc. It makes day to day administration easier than ever before as reports have never been easier

School ERP solutions are precise and impart an assurity of less human error and mistakes. School ERP makes the entire system automated and ensures that the administration and school management processes are simplified, precise and quicker. This enables the schools to focus more on education.

Some of the functions that can be easily taken care of by implementing a school ERP system is school security management, timetable management, teacher attendance management, admission management, fee system management among many others.

  • School ERP software helps the teachers in classroom management

For school teachers, the school ERP software is a big boon which helps them to streamline the classroom activities. It ensures that many classroom management activities can be done in a faster and more effortless way making classroom management hassle free and easier than ever before.

For instance, with the help of a school ERP software the daily attendance become automated, thus teachers can save their time and effort every day over attendance.

Similarly, grading assignments is a big time-consuming task for teachers. However, with the help of the School ERP software that offers online assignments and tests, this task becomes easier than ever before.

Teachers are looking towards ERP systems to implement effective and interesting measures to evaluate students’ learning outcomes. It has been seen that students take more interest, immerse themselves in the subject, and deliver much better.

Some of the benefits of having a School ERP software for teachers include attendance management, report card management, grading among many other things. An effective School ERP software also takes care of communicating with the parents through automatic SMS and email alerts, thus ensuring that the teachers can focus all their attention on teaching well in the classroom

  • It helps parents build a better rapport with the school

For schools communicating with the parents and keeping them updated on all the various activities is a huge task that can be intimidating as well as time-consuming. With the help of a school ERP software, the schools can regularly update the parents about events and activities through group emails and SMS.

Additionally, it is a great tool to assure parents about the security of their children by offering them SMS alerts and timely updates about the school bus, the attendance of their children etc.

This constant communication with the school not only ensures that the parents are more accurate information about what their child does in school, but it also goes a long way in improving their faith and trust in the school.

Recap: How Education 4.0 Can Transform the Schools’ Stakeholders Experience?

  • The school ERP software helps the students to learn better

In this digital age, it is essential for schools to update their teaching methods to keep students are well-versed with online tools and using that for day to day teaching can enhance their learning experience.

With the aid of a school ERP system, blended learning classrooms that offer a mix of technology along with traditional teaching tools have become increasingly popular. Additionally, the introduction to teaching tools such as digital whiteboards, game plays, microlearning module makes learning a lot more interesting for the student.

Through the use of various audio-visual tools such as podcasts, YouTube videos, learning AV’s, virtual trips, online learning has been made easier with the school ERP software

Today, to optimize the learning experience and to help reach out and connect with all types of learners, schools, colleges, and other educational institutes in India are vying to embrace innovative methods through the school ERP software. Today one of the most effective ways to enhance the performance of a school is the install the later school ERP software to ensure that the school is able to transform itself into a learning centre par excellence.

education 4.0

How Education 4.0 Can Transform the Schools’ Stakeholders Experience?

Why Education 4.0 is the latest trend in the education field

What is education 4.0?

Broadly speaking, education 4.0 is a school of thought that encourages non-traditional thinking when it comes to imparting education. Education 4.0 essentially uses technology-based tools and resources to drive education in non-traditional ways. This means that students are no longer in traditional classrooms learning from teachers using textbooks, pens and papers only. Instead, with Education 4.0, you can have remote students that sign into their classrooms using the internet through modes like massive online open courses or video chat or dialling in through voice calls, to learn materials that are more dynamic in nature with peers who might or might not be learning at the same pace as them.

Education 4.0 was developed as a response to Industry 4.0 that saw a marked increase in the use of internet-based technology and communication tools across industries. Many other industries responded to this change in the way of doing business, resulting in Healthcare 4.0, Technology 4.0, etc. The educational ecosystem was no different. Education 4.0 is developed as a response to Industry 4.0, in order to create trained, qualified professionals who are ready for a highly globalised and digital-driven world of work.

Why do we need education 4.0?

More and more modern research shows us that education must keep pace with the world it is training students for, for them to have safe futures that are financially viable. Education 4.0 ensures that the teaching experience is similar to the working experience by creating a similar environment for both, through the use of technologies and tools that are endemic to Education 4.0.

Education 4.0 is thus a more realistic and practical approach to learning, resulting in great student learning outcomes. It is important to keep pace with the changing world, and Education 4.0 being the approach implemented across educational institutions ensures that.

Research also shows that increased personalisation in education leads to better student learning outcomes. Education 4.0 makes this personalised learning possible. This is because Education 4.0 uses tools like smart school management systems, learning management software, communication tools etc. to help with teaching and learning. Personalised learning through Education 4.0 results in faster understanding, more learning of diverse materials that actually interests the students, more specialisation, and better recall. It also means that students get a head start on becoming experts in what they are interested in – overall, Education

4.0 leads to better learning outcomes for students in terms of their real academic or professional interests.

How does Education 4.0 benefit teaching staff?

Education 4.0 is a system that benefits multiple stakeholders – especially teaching staff and educators. Educators might feel that the Education 4.0 philosophy of personalised learning just means more work for them, but this is not actually the case. Instead, education 4.0 really benefits teachers and educators in educational institutions because they are able to better serve their students’ specific needs.

Teachers are finally able to teach to students instead of the curriculum thanks to Education 4.0 – the use of tools and technology makes it easier to provide this personalised learning attention for them. This results in better student learning outcomes which means better teaching outcomes also since the teaching educators and teachers are doing actually results in practical results.

Education 4.0 also empowers teachers and educators by giving them tools that make their jobs easier. A school management system like Fedena, for example, helps teachers better communicate with their student but more efficiently and quickly. It reduces administrative burdens on them by automating many processes, while also modernising some teaching processes and methods. Education 4.0 is built for teachers to feel empowered and be better at their jobs, which in turn improves student learning outcomes.

How do Education 4.0 benefit management and administrators?

Education 4.0 is not just for teachers, educators, and students. Management and non-education staff, like administrators, can also benefit from education 4.0. This is primarily because education 4.0 is built around the optimal use of tools and resources driven by technology. These tools, like school management systems, are often built to make the running of educational institutions more efficient and reduce the labour and financial burden on already overworked administrative staff.

Education 4.0 allows these workers to shed the burden of tiresome, error-prone processes and instead focus on what they are best at. This positively affects student learning outcomes – administrative staff is better able to focus on supporting their needs instead of being distracted by having to put out fires that have been ignited due to inefficiencies in the system or being consumed by the day to day running of an office.

For management, education 4.0 makes the system more efficient, which obviously has better financial outcomes – the reduction of overheads caused by inefficiencies will result in saving money, which is always needed for any educational institution. Secondly, management can also move towards more productive workplaces and thus a more productive business model under Education 4.0.

Recap: Designing an Institute ID Card using School Management System

How does Education 4.0 benefit students?

This is the key goal of Education 4.0 for all educational institutions – to benefit students and improve student learning outcomes. Students are the ultimate stakeholders in any educational ecosystem and the key beneficiary everyone is working for in the educational ecosystem in general.

Education 4.0 centres students as the beneficiary like never before. Through the use of technology, students have better access and relationships with their various other stakeholders in the system – from better communication with teachers, more allied goals with parents, and management and administration also find it easier to help the student overall. Student learning outcomes improve proportionately to how well education 4.0 is implemented.

Education 4.0 also helps with better learning itself – most tools and technologies that education 4.0 relies on are built to help students learn much better and more effectively than previous teaching and learning methodologies. Often times, the learning is personalised to the student’s interest in Education 4.0, which means that there is already an inherent interest that the learning material is catering to.

Education 4.0 also makes learning more accessible – from using dynamic teaching material like images and video to keep students interested to having learning materials be accessible more easily to students across devices and platforms to even students being able to log in any time and from anywhere to learn at their own pace. Education 4.0 is truly revolutionary in terms of strongly improving student learning outcomes.

school management system

Designing an Institute ID Card using School Management System

How your school management system can make the process easier

Why do you need an ID Card?

An ID card might seem like a relic of the pen and pencil era for schools who are firmly placed in the digital world. As educational schools move towards digital platforms for the running of their schools, do we still need a physical ID card for students? Is this not just outdated thinking?

While the benefits of using technology solutions are something to ordinarily advocate for, in the case of the creation and issue of ID cards, old is still gold. This is an easily produced, tangible form that validates the student’s identity at any given time. There is no reliance on network, technology, platforms, or devices that are compatible with the needs of the authority checking for the ID card.

A physical ID card can also be used across campus for a variety of objectives – from entry into restricted areas to transactions at the cafeteria to being a pass to check out books at the library, a physical ID card serves as a sort of convenient passport to access various facilities and resources across the educational institution.

It also means that this form of ID is useful in emergency situations where a student may not have access to electrical power, or their electrical devices, or network that accesses their info from a cloud. It also works as a final physical ID in case the student has been electronically locked out of their account or services on campus.

It is best if a student’s ID card is made on the school premises using school resources. The benefits of doing an in-house production and issuance of ID cards using the school management system are many. Below we explore the detailed benefits of not just creating and producing ID cards in-house, but also why using your school management system is the best way to produce ID cards.

Benefits of designing school IDs in-house using school management software

In-house production ensures security

Using the in-house school management system to create and produce ID cards for students has multiple benefits, but the primary one is that it is the most secure way to create an ID. We need an ID to be valid and reliable as a source of validating who the student is – knowing that this ID card has been produced within secure school facilities, using the school’s own school management system lends an authenticity to the ID card which cannot be replicated when relying on a vendor. When it comes to something as important as an ID card, it is better to use the school management system and be safe, rather than sorry.

Faster and more efficient in-house production

Using the in-house school management system is a far more efficient and timely process than relying on an external vendor to produce a student’s ID card. The time lag between raising a request, producing the ID card using external equipment and then delivery of the card to the office who would then hand it to the student at an appointed time is too long to ignore. Using the school management system to produce the ID card is much faster, instead.

Easy replacement in case of loss or changes

Students lose ID cards or need their information updated on the ID card all the time. We have already discussed above how using an external vendor is incredibly time-consuming – think of this time delay magnified by the repeated loss of student ID cards! Students also often need their information updated whether it be a grade change, permissions and access update, or something as simple as an address change. Easy and quick issuance of a new ID card is possible with your school management system.

Recap:  How Schools Can Protect Their Data During Security Breach?

More cost-effective ID card production

It is not news that schools and other educational institutions are always working on a tight budget. Relying on an external vendor looking to make a profit for something as ubiquitous as an ID card is poor financial planning. Instead, using the in-house school management system to create, produce and issue these ID cards is much cheaper in the long run – this is a financial outlay that pays for itself!

Protect Data During Security Breach

How Schools Can Protect Their Data During Security Breach?

Natural disasters and other security emergencies can happen at any time without any warning and hence it is essential for the schools to be prepared for all kinds of crisis situations. Most schools practice fire safety drills and evacuation drills to keep the students safe, but it is equally essential to have practices in place that can keep the school data safe.

Schools have a lot of essential data that they always need to protect. This includes present and past student data – addresses, financial information, academic records, medical records. It also includes data related to teaching and admin staff as well as lots of administration related information.

  • Create a list of essential data

The first step that is essential for data protection is to create a checklist of all the important data that is crucial. This can include school student data, legal and tax documents, student certifications, senior staff laptops, and other important data. Once everything is listed, it is essential to start creating online copies of that information and storing it in digital files.

  • Ensuring all data is backed up on a cloud

Today, as the schools are getting increasingly digital, school management systems with their cloud storage systems offer schools an opportunity to save all their data online in the clouds. This data can then be accessed at any time and from any part of the world. Thus, saving digital copies of all the school data in a cloud format is one of the most impactful ways to protect school data during natural disasters.

Another benefit of cloud storage of data is that the information can then be delivered to you on-demand, at the click of a button. The onus of responsibility for the security of the data and restoring the critical data rest with the storage provider

  • Use additional drives for confidential data

If the school is not comfortable in uploading confidential and critical data legal or financial data in a cloud system, then they can consider an external drive for storage. Today, the markets are flooded with pen drives, External Hard Drives, of various sizes and large capacity are very easily available in the market that is portable and comes with waterproof cases. The confidential data can be saved and accessed by authorized people

  • Encrypt the confidential data

To effectively disaster-proof data, it is important to encrypt the essential data to prevent unauthorized users from gaining access to the data. Encryption prevents security breaches and eliminates the chances of a leak of information during the recovery of data

  • Offsite backups

Many organisations also keep a backup of all their data at a separate geographical location so that in case of any disaster, the data storage system stays safe and secure. Schools who opt for this method can investigate storing data a secure location.

Read more: Why technology is important for students?

  • Follow the 3-2-1 rule

This rule essentially states that if an organisation wants to protect their data, it needs to follow the 3-2-1 rule. This mean making three copies of the essential data, storing them on two different type of media and storing one of them offline is a secure location

  • Periodically test for recovery

One of the key things to keep in mind after the disaster strikes is the data retrieval process so that the functioning of the school can return to normal as soon as possible. It is important that if case. All the backups that a school takes would be purposeless unless if the school cannot recover to test.  Hence it is important to regular backup recovery tests to that you can be assured that the data will be recovered easily and without any hassles