Payment Gateways in Online Fee Management System

Importance of Payment Gateways in Online Fee Management System

Manually tracking the fees collection for a number of students, is a common challenge for schools, colleges, and other educational institutes. In recent times, many schools are looking to integrate payment gateways into their system to simplify fee payment for parents, donors, and the school administration team. 

In this article, we will explore the advantages of payment gateways in an online fee management system.

What Is A Payment Gateway?

In the most basic definition, a payment gateway is the online transfer of payment. A payment gateway is the simplest way for a merchant to process payments electronically through different channels.

However, a payment gateway does more than simply process an online payment. It captures and transfers payment data from the customer to the merchant’s bank account. It encrypts sensitive card information, validates the customer’s payment details securely, ensures that funds are available and enables the payment to the merchant. It transfers the payment acceptance or decline status to the customer. And all this is done in a matter of a few seconds – with just one click. 

What Are The Advantages Of Payment Gateway In An Online Fee Management System

1. Payment Of Fees From Any Location

One of the most significant advantages of using a payment gateway is an online fee management system in schools is the fact that it allows parents and donors to make a payment at any time and from any location across the world. All they need is a smart device with an internet connection and a valid bank account that is compatible with the payment gateway.

Previously, parents would have to queue up on the days for fee payment. The use of a payment gateway simplifies this process for parents. Additionally, the traditional fee and payment collection system were operational only during office hours.  The payment gateway is flexible and allows for payments to be made around the clock. 

2. Instant Transfer Of Fees

For schools and educational institutes collecting cash, cheques or demand drafts, there is a lot of manual intervention required. This wastes the precious time of both the school administration team as well as the time of the parents. Additionally, there can be risks of bounced checks, counterfeit currency etc. On the other hand, the use of a payment gateway is an online fee management system not only eliminates this risk but also ensures the instant transfer of fees and speeds up the entire process, making funds accessible to school faster.

3. Security

One of the significant advantages of using a digital payment gateway in is the built-in security that it provides. Payment gateways use encryption to protect sensitive data. This ensures that that the financial details of both the school and the parents are protected from fraud.

4. Cashless Transactions

The use of a payment gateway ensures that all financial transactions are cashless. Cashless transactions eliminate several risks such as theft of cash or counterfeit money. It is also faster and saves schools time as they do not have to sift through hefty books, receipts and paperwork to find transactions. They can just refer to the automated reports generated by the payment gateway. Not only are cashless transaction more convenient for the school but it also offers benefits to the school parents as they no longer have to spend time commuting to the payment centre or standing in long queues.

5. Faster Processing Of Payment

Payment gateways in an online fee management system can ensure that the faster process of payments as compared to cheques or cash that need to be deposited in the bank, and then get processed in a few days, A payment gateway transfers the payment in a few hours ensuring a quicker flow of incoming cash into the school’s account which can be utilized to planned activities and events. The faster processing ensures that daily accounting is a seamless process.

6. Storage Of Payment Information For Easy Payment

Payment gateways encrypt and store the payment information in a secure manner. This makes it faster and easier when processing future payments to the school. Since it is encrypted, the information cannot be accessed by any fraudsters. 

7. Automated Receipt Generation

In a traditional payment system, the school administration team has to generate receipts for every fee transaction and send the same to the parents. On the other hand, a digital payment gateway creates fee receipts for online transactions instantly. Once the transaction is successfully completed, the parents or fee payers receive communication in the form of an instant message and email. Additionally, if any transaction fails, the parent is immediately notified so that they can retry the payment.

8. Automated And Detailed Report Generation

With the integration of a payment gateway in your school, the admin will be get automated and detailed reports regarding fee transactions. The payment gateway records every transaction and creates reports for the same. They will be able to view the fees collected for a specific period, class or any other category at a single dashboard. These reports will be generated automatically and can be accessed within a few seconds.


One of the key features of the Fedena fee management module is the fully functional payment gateway. This empowers your school to stay updated and accept payments through online credit cards. Parents can enable payment for their annual fees, admission fees, hostel fees, transport fees – in fact any fees or payments that have to be made to the school can be made through the payment gateway that offers numerous benefits to your schools and the parents.


What Is Homeschooling? Pros, Cons, And More.

What Is Homeschooling?

As the name suggests, homeschooling is when the child learns at home, under the guidance of parents, instead of a formal classroom environment. Parents who choose to homeschool their kids follow a less formal curriculum – often using daily life, nature, travels as their guide for daily lessons. 

There are many reasons that parents choose to homeschool their children from dissatisfaction with the school teaching methods to want to give a more personalized one-on-one learning experience to their children. Often parents homeschool their children to give them instruction from a specific moral or religious point or to ensure protect their child from bullying, racism, and more. Sometimes parents opt for homeschooling so that their child can devote more time to non-academic interests such as pursuing sports, music, etc. 

What Are The Advantages Of Homeschooling?

1. Innovative learning methodologies

Homeschooling allows parents to use innovative teaching methodologies. Instead of following a strict classroom styled format, parents can use ‘teachable moments’ all through the day – from a nature walk, a trip to the market, museum visits, online games, podcasts, roleplay etc. As a homeschooling family, parents have to flexibility to choose learning approaches based on the interest of the child – going as deep into the subject as the child wishes to.

2. No Academic Pressure

Since there is no fixed curriculum to follow, or exam to give homeschool parents can set a learning schedule so that there is no academic pressure on the child. Without the pressure, learning is more fun and shields the mental and emotional health of the child. 

Homeschooling recognizes that every child is different. In a traditional school set-up with a large group of students and a single teacher, it is not always possible for the teacher to tailor lessons based on the learning goals and learning style of every student. 

3. Personal Attention

On the other hand, homeschooling parents can customize lessons according to the particular interests of each student. The parents can vary their approach for each learning in terms of learning styles or expertise levels. 

4. Academic Flexibility to choose curriculum

With homeschooling parents have the choice to choose any curriculum based on the interest of the child. The flexibility of homeschooling allows parents to try out different workbooks, curricula, and teaching approaches. This enables them to determine those that work best with each child. 

5. Flexible Pace of Learning

Often, students experience a lot of frustration when forced to work at a pace they are not comfortable with. For easy topics, students can get bored with repetitive reviews and extra pages of practice. On the other hand, they can get upset when they cannot keep up with their peers.

With homeschooling, a child can go slower in the challenging subjects and can speed up on easy subjects. Homeschooling also allows students to learn more than they would in a regular classroom because if they excel at something, they can keep learning more at their own pace.

6. No peer pressure or fear of bullying

Homeschooling shields children from the pressures of racism, bullying, sexual stereotyping, over-sexualization, alcohol and drugs. It protects them from peer pressure and allows them to develop emotionally in an unthreatening environment until they are ready. 

7. The choice to focus on other interests and pursue opportunities

Homeschooling allows for a flexible place and pace of learning. This is why students who learn from home have the time to pursue further studies in arts, sports, music – which is often sidelined in mainstream school.

What Are The Disadvantages Of Homeschooling?

1. Added pressure on parents

Homeschooling parents feel the pressure of teaching their children. They need to set aside time from their daily schedule, or perhaps even put aside career goals so that they can give their children the time and attention that homeschooling demands.

2. The student may feel isolated

Home educated children miss out on the opportunity to socialize with children from different backgrounds. As a result, they may feel disconnected and isolated from their peer. This is one of the main disadvantages of homeschooling.

3. Face Judgment From other parents who may not understand the concept

Since homeschooling is not a very common concept, other parents may not understand this mode of learning. Many times, parents may struggle against biases related to homeschooling, especially with society questioning their choice and if their children are learning anything. 

4. Parental limitations

Teachers undergo years of training to equip themselves with the skills needed to impart education. Parents may lack the knowledge, the patience or the skills to teach their children. There will also be days when they cannot give attention to kids, thus hampering the learning journey.

5. Limited social skills

Students who are homeschooled do not get to learn conflict resolution skills or negotiation skills to the same extent as children attending regular schools. They are also limited in their worldviews and coping mechanisms.

6. No access to student enrichment facilities (library, lab, art studio)

One of the advantages of a traditional school system is the state-of-the-art computer labs, science labs, gymnasiums, school pools, art centres and libraries that a school has. On the other hand, a child who is homeschooled doesn’t have the convenience of these facilities – which are an essential part of a complete education. 

7. May not be recognized by universities 

Many colleges, universities and government regulations do not recognize homeschooling as a legitimate form of schooling. Colleges request schooling certificates when seeking admissions. This puts homeschooled students at a disadvantage.

In conclusion,

Homeschooling or traditional schooling is a personal choice for each family. However, if you are confused about choosing between the two, a good option is online learning that takes place over the internet, but in the comfort of the home. Schools with online learning offer access to qualified teachers who are qualified to teach your students. One of the best features of online learning is the opportunity to collaborate with other students for assignments and projects–thus ensuring that the students are connected with peers at all times. Online learning is also recognized by learning boards and universities from across the world. Online learning not only allows students to unlearn unhindered, but it equips them with lifelong learning skills.

Fedena Learn

[NEW] Fedena Learn is now live

Fedena Learn – An Integrated Solution to manage E-Learning & Administration of Schools and Colleges

Digitize traditional classroom experience and simplify daily school operations

The concept of traditional education has entirely changed within the last couple of years. Nowadays institutes have started embracing the e-education system to efficiently deliver online learning material to students and productively manage daily operations remotely. But selecting the right ERP platform which not only simplifies online learning but also allows institutes to automate daily operations hassle-free, is not an easy task.

Therefore Fedena has rolled out a new feature called Fedena Learn. Fedena Learn is one of the key features of Fedena, and it enables Fedena powered institutes to manage online learning & daily administrative tasks from a single integrated platform. 

Fedena Learn is an interactive online learning module for schools and colleges, which enables teachers to deliver media-rich customized courses, offers a robust learning experience to students, and promotes interactive learning environments beyond classroom boundaries. 

Key features available in the online learning modules of Fedena Learn:

  • Create Engaging Courses

Instructors can create end-to-end customized & engaging courses by adding teaching materials using their favorite mediums such as videos, audio, images, text, presentations, and documents.

  • Educate through Videos

Teachers can add video into the courses and other visual content to enhance the learning experience of students. Students get notified about the updates and can watch the video lectures at their own convenience.

  • Mobile Learning

Using Fedena mobile app users can access online learning features, such as:

  1. Students can download content within the app
  2. Watch recorded lectures in offline mode 
  3. Track the course progress
  4. Students can ask any question regarding course and share it with instructors and classmates 
  5. Add MCQ and descriptive quizzes in course and assess how the student is progressing through the course.
  • End-to-end school operation management

From online admission to fees management to employee payroll management all can be done within Learn Module. Apart from the online learning feature, Fedena Learn offers 50+ modules that automate the institute day to day operations and let admin manage all operations remotely.

Learn how to setup Learn Module in Fedena Web App :

Key Benefits of Learn Module in Fedena:

  1. Single click bulk data sync 
  2. Automate students enrollment for courses
  3. Secured, centralized, and one-click access to Learn Module
  4. Enhance collaboration between student and instructor
  5. Promote self-paced learning
  6. Streamline daily academic and administrative operations

If you want to automate institute daily operations and manage online learning from a single platform, consider Learn Module of Fedena. To know more about Learn Module? Visit us at – Fedena Learn or connect with our experts

Mobile App for School Management

Mobile App for School Management – Top Benefits

The Six Top Benefits of A Mobile App for School Management That Will Change The Way You Run Your School.

Technology has transformed every sphere and facet of our lives in many ways and the importance of technology in schools cannot be disregarded. However, in this day and age mobile applications have emerged as a game-changing technology that is revolutionizing the way schools are run.

Today, smartphones and tablets with internet connections dominate our daily lives. These devices ensure that students, teachers, and parents are constantly connected with just one tap. It makes it easier for teachers to impart lesson plans and for students to gain that knowledge. School Management Mobile Apps have also changed the educational institutions’ function daily. It has allowed several manual tasks to be automated, and many complex and critical processes to be carried out with ease and greater efficiency.

In this article, we explore the top six benefits of a Mobile App for School Management, that will define the way you run your school:

1. Online Fees Management

Fee management is one of the most important tasks that is done by a school admin team regularly. For any school, several fees need to be collected such as academic fees, hostel fees, transport fees, etc. Schools also need to set up fee structures for each student based on the grade of the students, category of the student, tabulating scholarships, or any other discounts. Schools have to send fee reminders to parents, as well as generate fee receipts for all payments.

A few years earlier, these fees used to be calculated manually for the school. However, the use of a mobile app has helped to automate the entire process. Thus, making it easier for the administration team, eliminating errors and streamlining the entire process. 

In addition, the mobile app also syncs with the schools preferred payment gateway, allowing parents to view and pay fees online from any location. 

With the help of a mobile app for school management, the fee management for the entire school gets streamlined, thus saving the time and effort of the staff members.

2. Students Attendance Management 

Marking the daily attendance of the students for every class is one of the key tasks for every school teacher. This is a mundane and time-consuming process.

Using a mobile app for school management simplifies the entire process by automating it. The app allows for biometric & RFID device integration so that attendance data gets collected automatically. The faculty can track and mark students’ attendance from the app and then use the data to create comprehensive annual attendance and late coming reports. 

Another benefit of attendance management in the school management app is that employees can request leave directly from their mobile and the admin team can accept or reject this leave application with a simple tap. 

Using a mobile app for school attendance management eliminates the mundane paperwork, data redundancy, and reduces the chances of incorrect data entry. It also keeps the parents updated about the whereabouts of their wards via SMS, push notification & automated emails. 

3. Online Courses Accessibility

A mobile app for school helps the students to access courses online that are saved on the cloud storage. Students irrespective of their location can easily log in with their secure ids and access these courses. To simplify online learning for institutions, soon Fedena has launched an online learning management platform for schools i.e Fedena Learn.

With Fedena Learn institute can create customized courses and deliver these courses to students so that their learning continuous outside classroom boundaries as well. Using Fedena Mobile App, students can download the content, stream recorded lectures, and watch the video-based courses offline mode as well.

Fedena Learn Banner 2

4. Homework And Assignment Management

Another benefit of a mobile app for school management is that simplifies homework and assignment for the teachers. Using the mobile app, teachers can assign assignments to the entire class or a particular group by attaching digital content like documents, videos, images, and puff references along with the task. The app allows teachers to track the deadlines, monitor the progress of the shared assignment, and then share the results and feedback with the students instantly.

The homework and assignment management module in the school management app not only helps the teachers save time but also helps manage the entire process in a paperless and sustainable manner. 

5. Real-Time Communication And Events Update

The school management app simplifies communication between the student, the teacher, and the parents. The inbuilt messaging platform in the school management app helps teachers with instant messaging platforms and allows them to connect with parents and students in real time. Students can also use this platform to connect with the teachers to ask questions or clear any doubts. 

6. Bus Tracking With GPS Device Integration

With the help of bus tracking and GPS integration, it becomes easy and hassle-free for the parents and the school to track the transport system of the school. The mobile app helps the school to manage & optimize the entire transportation operations. The administration team can manage the transport routes, keep track of students, assign a vehicle to students and employees and provide GPS tracking of schools buses so that the parents are stress-free.

In conclusion, 

With the application of mobile app technology, the way schools function has changed for the better. The school management mobile app enables the school administration team to carry out their job duties in a well-organized manner and overcome all the problems and challenges. It empowers them to run to school in an efficient, hassle-free, and streamlined manner. 

School ERP FAQs

15 Frequently Asked Questions About School ERP

A school ERP is a software application that digitizes the day-to-day operations of a school. The software application provides user logins to teachers, students, parents, administrators, principals, and managers of the school. These users can access the school ERP from their computer or mobile device through the internet. A good school ERP can add a lot of value to the school by generating different reports that can save the time of teachers and administrators and can help the leadership to take better and faster decisions.

Below we have highlighted the most frequently asked questions (FAQs) in School ERP, read and understand how school ERP help in improving your institute productivity:

1. Can a school ERP system automate the entire school processes and operations?

A school ERP automates the most important systems and processes like attendance management, timetable generation, fee collection, parent-teacher communication, etc. 

It is also possible to automate “almost all” the school processes and operations using a school ERP. And this requires a lot of customization and implementation efforts. A dedicated team of developers and project managers can help you automate the entire school processes and operations.

2. How institute can manage online learning using School ERP?

Nowadays School ERP system offers an inbuilt online learning feature so that institutes can deliver online learning and customized courses to students even outside the classroom boundaries. Fedena has recently launched “Learn Moduleusing which the institute can create various types of courses and share them with students so that students can continue their learning without any disruption.

Fedena Learn banner

3. How error-free the data, reports, and information that an ERP provides?

The data, reports, and information that an ERP provides are designed and developed to be error-free. During and after the development of the school ERP software, the software goes through multiple quality assurance tests to ensure that the reports and data outputs are error-free. Also, the computer software follows the GIGO(garbage in, garbage out) concept. In computer science, garbage in, garbage out is the concept that flawed, or nonsense input data produces nonsense output or “garbage”.

4. Does it require any manual intervention? If so, why should schools go for it?

A software always requires manual intervention to ensure its proper functioning. The software requires the data to be entered into it manually. Maybe with the advancements presently happening in AI, the ERPs of future schools can operate without any manual intervention.

5. What can the school’s top management expect from a school ERP?

The top management of a school can expect the school ERP to generate various reports to help in compliance and decision-making. The top management can also expect the school ERP to improve the communication between teachers and parents. There are also many other expectations of top management that can be achieved with a school ERP like instant notifications to students and parents, fee due to alerts and fee collection, transportation management, grade-book generation, etc.

6. What is the role of a school ERP in improving the academic performance of students and the pedagogical skills of teachers? 

Improving the pedagogical skills of teachers and improving the academic performance of students do not come directly under the scope of a school ERP software. But a school ERP can help to achieve these goals through the various data it collects which can be analyzed to understand the academic performance and pedagogical skills of a school.

7. Will the teachers or school staff need to visit the school to access any information or feed data into the ERP system? 

The teachers and school staff can access information from the school ERP and feed data from their homes. There is no need to visit the school premises to do the same. The teachers require only a computer with a good internet connection. 

8. Can a school ERP system help in making decisions at various levels?

Yes. A school ERP can help the leaders and teachers in making decisions at various levels. The various reports generated in school ERP starting with the grade book reports of students to the finance reports help the leaders in making the right decisions. The multischool dashboard of school ERP provider various reports to the school owners and board of directors to take decisions from a bird’s eye view.

9. Will the use of an ERP system be a burden for the teachers and the other staff?

The use of an ERP system will not be a burden for the teachers and the other staff if implemented properly and enough resources are kept on the payroll to manage the ERP software. There should be dedicated resources working on the ERP software management to make sure it is running properly. These resources can stay updated about the new features and functionalities in the school ERP software and implement the same in their schools.

10. How much does a school ERP cost? 

A school ERP can cost zero dollars to a million dollars depending on the software provider. There is free and open-source school ERP software available in the market and there are multinational software companies providing ERP software for schools. A good School ERP like Fedena’s price starts in the range of $1299 per year per institution.

11. Is it fair that the school ERP providers charge according to the number of students in the schools?

Not all school ERP software providers charge the schools according to the number of students. If there are features that are used by all the students in real-time like an online examination or online classroom, these features demand a lot of server resources and can increase the hosting and maintenance costs. In such a case the school ERP providers will have to charge the school based on the number of students.

12. How can institutes conduct online classes using school ERP?

Most of the school ERP software contains an online classroom module or will be integrated to another online class software like Google Meet. This functionality can be used by schools to conduct online classes using school ERP.

13. Is it safe to upload the users’ data onto a school ERP system, especially when hosted on the cloud?

Yes, it is equally safe to upload the users’ data onto a school ERP system even while it is hosted on the cloud instead of hosting in a computer in your school. A determined hacker can access the data even if you are hosting the school ERP on your school premises. A cloud hosting can ensure better security as there are data from many schools hosted in the same server.

14. What are the different factors that one should consider when opting for a school ERP?

While opting for a school ERP, the school leadership must consider the following factors.
1. Does the school require a school ERP or a learning management system(LMS) or both?
2. Does the school have resources to take leadership of the implementation and management of school ERP?
3. Have you calculated the total cost of ownership(TCO) of the school ERP and prepared a budget?
4. Have you enquired about the ERPs used in nearby schools in your network?
To know more read “How to choose the best School Administrative Software for your institute?

15. What is Fedena School ERP and how it is different from other ERPs?

Fedena ERP Software provides user-friendly dashboards with login access for teachers, non-teaching staff, students, parents, and management personnel of your institution. There are various modules available in Fedena school ERP which streamline all the processes of your institution. From the admission of new students to generating transfer certificates when students complete their studies, all can be managed within Fedena. Fedena is in development since 2009 and has helped hundreds of schools to automate their system and process. To know more read 101 reasons to select Fedena School ERP for your school.

Asynchronous Online Learning

Benefits of Asynchronous Online Learning for Students

Online learning in educational institutes can be divided into a triad of three distinct environments –  

  • Synchronous learning 
  • Asynchronous Learning 
  • A hybrid model

Asynchronous online learning allows students to continue learning and access the course material at their own pace and time. This type of learning comes in many forms, including recorded video lectures, video demonstrations, discussion boards, research projects, etc. Communication between student and teacher takes place in many ways including email, discussion boards, and chats.

On the other hand, Synchronous learning is based on real-time interaction between student and teacher using video-conferencing, live-streamed videos, live chats more. 

A hybrid model follows a mix of both synchronous learning and asynchronous learning based on the learning needs of the students. 

In this article, we will take a deeper look at the top benefits of asynchronous online learning in an educational institution:

Top benefits of asynchronous online learning in an educational institution

1. Flexibility Of Learning

One of the most talked-about benefits of asynchronous online learning in an educational institution is the flexibility it offers learners. It allows students the opportunity to learn at any place of their choice, and at a time that is best suited for them. Since most of the content is available online either through virtual libraries, podcasts or other recorded content, the students can choose to access and engage with the learning material according to their schedule, priorities and convenience.

2. Self Paced Learning

Asynchronous online allows the learners to pace out their learning (within classroom set deadlines) based on their ability and schedule. Unlike a fast-paced classroom in an asynchronous learning environment, slower learners can keep reading and reflecting on the material until they are able to grasp the textbook concepts. They can review the information and keep practising without the worry of falling behind classmates.

On the other hand, a fast learner can power through learning materials and absorb new knowledge at their speed. 

In a live online class, if the student is absent for a day, then they miss the content taught. However, in an asynchronous online learning environment, the students do not have the pressure of attending class. They can pace out their learning based on their schedule. 

3. Deepens Learning

Asynchronous online learning gives students the opportunity to constantly revisit their lessons as needed. Students can revise the lessons at their pace. This constant revision helps to improve comprehension, boosts retention and deepens the learning for the students.

4. Development of Superior Thinking Skills

In an asynchronous online learning environment, the students are responsible for their own learning rather than relying on the teacher. This method requires the students to reflect upon the material and complete their research by integrating and synthesizing information from a variety of online resources. The students connect various ideas and this helps them to students to build higher-order thinking skills. It also deepens the learning for the students. 

5. Highly Motivated Students

Asynchronous online learning is a student-centred approach that requires students to be actively involved with and take more responsibility for their own learning. It is the student’s responsibility to learn, reflect, and research the content to develop proficiency in the topic. In addition to their normal assignments and duties as learners, the students are also required to become proficient with the technology required for the course and find methods of communication that will strengthen their collaborative interdependence with peers and instructors. 

This gives rise to a group of highly motivated learners in charge of their own learning experience. 

6. Improved Communication Skills

In a live synchronous classroom, the communication is mostly oral and face-to-face. On the other hand, in an asynchronous classroom, the communication is written. This written communication gives the students a better chance to reflect and express ideas more freely. They get ample time to compose their communication to reflect their skills with precision rather than to be put on a spot to answer a question or make a comment on a topic.

7. More Beneficial Shy And Timid Students

Very often in a live synchronous classroom, the shyer and more timid students are unable to muster up the courage or share their learning or ask questions to the instructor. On the other hand, in an asynchronous classroom, the communication is mostly written. Here the students can freely voice their options, clear their doubts, and even engage in dialogue with their peers through online discussion boards.

8. Affordability

Asynchronous online learning is also often more affordable than a synchronous program. Since the students are required to work through the content themselves, they don’t require daily attention from instructors. This helps to keep down the costs of the course and makes it more affordable for the students. 

In conclusion, 

Asynchronous online learning allows students to transcend the limitations of time and space. It gives them an opportunity to learn at their own pace, own speed and at their convenience. Very often, busy schedules, geographical limitations can put a halt to the learning process. Asynchronous online learning is the best solution that helps with continuous collective learning among the students. It allows for a deeper learning experience that enriches and empowers the students with knowledge.

advantages of school ERP software

Top 25 Advantages of School ERP Software

2020 was the year that schools across the world were forced to adapt to online schooling. 

This year, after months of reluctance, new challenges, and lots of online learning, 2021 has seen schools successfully adopted online schooling and technological interventions.  This was mostly due to the use of School ERP software.

A school ERP software is a comprehensive school management solution. This software helps to automate all school processes, such as attendance management, new admission, school transport, timetable creation and lots more from one place. While school ERP software was growing in popularity these past few years,  the industry gained a significant boost in the past year

If you have been mulling over the decision to adopt a school ERP software for your institute – here are the A to Z of Benefits of using a School ERP Software.

1. Attendance Management

Manual tabulation of attendance is a time-consuming process. On the other hand, a school ERP software offers an online attendance management feature with an integration biometric device to automate the attendance, punctuality of the students, teachers, and the staff. This digital system ensures that all the classroom time of the teachers is diverted towards the education of the students. 

2. Blogs By Teachers

The use of school ERP software allows teachers to create online blogs where they can post information & resources for students for classroom tasks. This blog is a platform for the discuss classroom learnings, see the comments by the teachers, and create a healthy online learning environment. 

3. Communication With Parents

Mitigate communication gap among teacher, staff, parents and students by enabling internal messaging feature in School ERP system. This system can be integrated with external communication tools like email and texting for the parents. This ensures that the parents receive timely updates about their children – from academic information, updates on events to even disciplinary actions if needed.

4. Data Management

Manages the entire data of a student life-cycle starting from the pre-admission to graduation and even alumni data within the school ERP platform. This acts as a repository where institutes can store all data such as attendance, grades, health records, scholarship data, financial data, and hundreds of other information associated with the student in a digital format.

5. Exam Management System

Using School ERP, schools can conduct online tests, assignments, and exams even outside the classroom boundaries. The students can attend scheduled examinations from any location, on any device and the results can be tabulated and sent to the students almost immediately. 

6. Fees Management

Fees management module in school ERP, helps in digitizing the entire fees management process. the biggest advantage of this feature is, parents don’t have to stand in long queues to submit their child’s fees, they can pay fees online and receive timely reminders of due and upcoming fees.

7. Grade book and Report card Creation

From creating customized report cards to generating paperless report cards which can be accessed anytime from anywhere, there are many advantages of grade book management with a school ERP software. 

8. Hostel Management

The hostel management module takes care of several hostel administrative tasks such as managing hostel applications, registration forms, allotment of rooms, fees management, mess payment management, and communication with students and parents. 

9. ID Card Generation

Design professional ID card using School ERP software, the administrative team can design an ID card for students, staff members, and visitors with minimal time and effort. These ID cards can be easily customized to the needs of the school

10. Join From Any Location

A school ERP software allows the students and teachers to participate in the virtual classroom from any location. All they need is a smart device with an internet connection

11. Knowledge of Data In The Real-Time

With a school ERP software, the administrative team and the parents have access to data in real-time. This can include real-time tracking of a school bus, getting attendance updates, and assignment results. For teachers too, the knowledge of real-time data helps them make strategic decisions about their upcoming lesson plan. 

12. Library Management

Simplify and automate the library management tasks with the school ERP platform. The software helps the staff organize their inventory, track the books in the library cycle, identify defaulters, tabulate fines, and generate insightful reports to improve the efficiency of the librarian.

13. Multi-School Management

Manage a group of institutions’ daily operations from a single platform. With multi-school ERP feature, institute can easily handle sheer volume of academic and administrative running processes swiftly and seamlessly without glitches.

14. New Enquiry Management

Applicants admission enquiry management feature is a new module in the Fedena school ERP system. This feature allows admin to monitor the status of applicants’ admission enquiry from a single view. Filter enquiry New, Qualified, Processed & Rejected enquiries based on various parameters like date, course, academic year. Also, track which source is generating a maximum number of admission enquiries.

15. Paperless Admission

School admission is a paper-intensive task with applications to be filled, forms to be submitted, receipts to be generated. A school ERP software takes this entire process online so that the new admissions can be done in a hassle-free manner with minimal use of paper.

16. Quicker Turnaround For Mundane Jobs

While running a school, numerous tasks need to be done regularly. This can include attendance, receipt generation, reminders to parents, tabulating marks for report card etc. With a school ERP software – these tasks can be easily automated to reduce the burden of the teams.

17. Reminders

With the help of the school ERP software, the admin can set reminders to be sent through email or SMS about the various type of upcoming activities or evenings in the school. This can also include reminders for fee payments, parent-teacher meetings, and lots more. 

18. Student Assignment Management

Assess student’s academic growth by providing daily online assignment. Once the assignment get uploaded on school ERP platform, student’s can access assignment from their account and submit the assignment in digital format.

19. Timetable Creation

Many schools use the school ERP software to help them schedule and manage their timetables flawlessly. The software helps in the efficient organization of all operational activities in the school. 

20. User Privileges

A school ERP system offers user privileges so that the administrators have the power to create multiple users who can easily take care of the different modules of the software. This can be done without compromising on data privacy and security of the students or the school.

21. Vast Improvement in Academic Performance

Stores and analyses student data related to grades, assessments, homework, attendance, etc within School ERP. These analyzed data can be accessed by the teachers through graphs and reports. It helps the teacher to understand the learning curve of the classroom, identify students who need assistance, and well as any other learning gaps. This intelligence can be used by the teachers to create learning plans that will help improve the academic performance of the students. 

22. Workload Reduction

Another advantage of a school ERP system as it helps the school administration staff reduce their workload. This is done through the automation of manual tasks such as attendance, grade and report card management, timetables, exam schedules, fees records, hostels, and library details.

 23. eXport Of Data

Easily export data of students, employees, subjects, attendance, etc. in XML or CSV formats for various functional and strategic purposes in an ERP platform. This exported data helps in backing up and securing the data of the school. 

24. Your Institute, Your Customization

Customize school ERP app according to your institution’s needs. Additionally, schools also have the option of customizing their admission forms, report cards, ID cards, and other vital online documents. 

25. Zoom Integration and Other Video conferencing

Video conferencing platforms such as Zoom, BBB, Goole Meet, and more can be easily integrated with school ERP software so that the institute can conduct online classes and web meetings with ease.

In conclusion, 

Today, technology has transformed the way schools function making them more efficient. It has changed the role of teachers and students within the classroom – equipping them with digital tools for a better teaching and learning experience. While we have listed the A to Z features of school ERP software, the benefits can be endless for your school.

Engaging Online Learning for Students

How to create an engaging online learning experience for students?

Virtual classes, online classrooms, and digital learning are the new normal for millions of students across the world as schools shift their learning platforms to the online space. 

While the online space offers the students numerous benefits such as new tools of learning, the flexibility to learn, and new collaborative learning experiences, the transition can be challenging for both the teachers and the students. 

On one hand, the teachers need to make extra effort and find new ways to engage students effectively. On the other hand, students need to put in extra effort to stay engaged, especially because of the distractions and interruptions at home.

Delivering enagging online learning experince is vital to the success of the student because when students are actively engaged in the learning process, they learn better, understand the content more deeply, and are able to retain the material for a longer time.

But that is easier said than done. 

Teachers and trainers find that it is not easy to engage students in an online classroom using the same engagement techniques used in a traditional classroom. In an online learning experience, the teachers have to deal with newer and often more challenging issues from screen fatigue and internet disruptions to simply bored and isolated students. 

In this article, we will look at a few tips to help you create an engaging online learning experience for your students:

1. Communicate Classroom Expectations

Often, instructors teach in the online setting the way they taught in a face-to-face setting. This means that they use similar instructional strategies. However, for most students, the online classroom is a new experience. It is therefore important for the teachers to set up classroom expectations from the beginning. This can include guidelines on online behaviour, camera and mic etiquette, asking questions.

TIPS: At the beginning of the semester or even each month the teacher can introduce the class schedule and syllabus, assignment schedule and update the students about the online tools that will be used.  This is a great way to get the students excited and engaged from the very beginning as it helps eliminate the uncertainty.

2. Encourage The Use Of Various Digital Tools For Learning 

In a traditional face-to-face classroom, the students depend on the teacher as the sole custodian of information. But this changes in an online classroom experience. So, rather than just sharing the learning material, in an online classroom, the teachers should encourage the students to explore and use various tool for better learning and engagement. Online education provides students with multiple avenues for learning. The use of these various tools ensures delivery diversity. It keeps the learner excited and engaged the students to work with learning tools that appeal to their learning styles. 

TIPS: Digital tools that can be used in the classroom include Youtube Tutorials, Videos, Podcasts, Games, Slides, Online Galleries, Surveys – the list can be endless.  

3. Use Digital Story Telling As A Teaching Technique

For time immemorial, stories have fascinated us, intrigued us and engaged us. Using storytelling in the classroom does not mean that the teacher has to use literal stories. Research has proven that a digital story can engage students’ visual and auditory senses in a way that the written word alone cannot. In an online classroom, digital storytelling is a process of creating a story on a given subject by adding several multimedia elements such as visual, audio and music to a scenario text in general.

TIPS: The teachers can also being storytelling into the classroom using video illustrations, case studies and audio stories to keep the students interested and engaged.

4. Create A Community In The Classroom

One of the main reasons for disengaged students in the classroom is the feeling of isolation. Creating a feeling that the students belong to a community of learners helps improving classroom retention and learning. This can be done by promoting active communication between students and instructors as well as fostering informal student interaction through social media, study groups, online chats, email. These informal student networks enable online students to form close ties with fellow students. 

TIPS: Some other forms of communication to help foster student-teacher and peer interaction include – chat rooms or instant messaging, broadcast text messaging, social media groups etc. 

5. Opportunities To Collaborate

Online teaching has also helped the teachers understand that student collaboration is the hallmark of a great teaching and learning environments with high student engagement. Studies have shown that online collaborative learning helps improve student engagement and academic performance. 

TIPS: These collaborative opportunities could include group projects, group essays, group presentation where students do their research and then bring them back together in small discussion groups or video calls to share their individual learning. This also helps to develop a greater understanding of the concept.

Another great technique is to encourage students to work together in pairs to analyze a topic and then share their understanding with the rest of the class. This method works for students who may feel lost in a large group discussion. Other collaborative tools for an engaged classroom include Google slide, surveys, breakout room discussions among others. 

6. Use Of Digital Motivators 

The use of motivators like digital certificates, badges and points is a great way to keep the students engaged. It helps to motivate learners during the course. They also serve as a reminder to the students that their small classroom inputs or timely assignment submissions are being observed and appreciated. These digital motivators give the students a sense of purpose that fuels their classroom participation and engagement

TIPS: For instance, the teacher can create badges for the most questions asked, the most participation in class discussion etc.

In conclusion, 

The transition from a face-to-face classroom to an online video conference is challenging for the students and especially the teachers who must make extra effort to engage students. This calls for the use of new teaching tools and techniques that will appeal to the students using screens to learn in isolation. While this is challenging, with the right teaching tools, it can also help the students stay motivated and learn better faster and retain the information for longer. 

Factors must consider while choosing LMS for School

Five Essential Features To Help You to Choose The Best LMS for Your Schools?

An LMS or a Learning Management System for School is an online learning platform that allows institutes to deliver engaging educational material to students & make the course material accessible online. This includes classroom content, assignments, and grade books.

The system is used to help streamline the delivery of online learning for educational institutions, making education a more connected and accessible experience for students.

The year 2020 was characterized by the ongoing pandemic, which caused the sudden and necessary migration of many schools to online platforms.

The use of LMS in Schools made the transformation a lot easier. As students were able to access the teaching material just in a click and teacher can easily upload course content from anywhere at any time.

With these noticeable benefits, it can be concluded that LMS is a strategic investment for the educational institutes. 

However, it can be daunting and confusing to pick the best LMS for schools for yourself. 

In this article, we bring you the top five must-have features to look for when choosing an LMS for your school:

1. Create Customised Courses

Customized courses, also known as personalized learning, are deemed to be one of the best forms of learning. It focuses on a group of students, their learning styles, their proficiency level, and allows the schools to create courses and training material that suits and meets all the needs of the learning. 

Teachers are can create subject or course-wise learning material for the students and to make it more engaging include various types of content, such as lectures, multimedia files, videos, readings, presentations, documents and more.

Using the LMS schools can identify the strengths and weaknesses of the student, and create customized courses that will help students to improve their learning experience.

The use of an LMS not only allows schools to customize the courses based on the needs of their students, but it also allows them to create, change and assign specific courses for their students.

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2. Integrate With Existing School ERP System

Another key feature to look at when selecting an LMS for your school is that it should integrate with your existing school management system with ease. 

A school management system is a paperless system that allows the school to manage registration, admissions, fees, academic calendar, attendance effortlessly.

Using an LMS that integrates with the school ERP system, benefits all the stakeholders, also makes the adoption of the technology easier across the school. It also ensures that the school functions in a more efficient manner. This integration automates all the tedious and manual tasks related to the school and the students, thus ensuring that all resources and attention are only diverted to bringing the learning the best resources and experience.  

LATEST NEWS: Finally, Fedena Learn is now Live! Fedena Learn is an integrated solution to manage e-learning & school administration from a single platform. Learn More About Fedena Learn.

3. Assess & Evaluate Students Performance

An LMS must also have features that allow the teachers and educators to track student learning and evaluate student progress across various subjects and parameters. This can be easily done by an LMS by uploading assessments, assignments and them grading the scores on a digital report card. 

The use of an LMS gives teachers and educators a single platform to create, distribute, and grade assessments for their courses. Most LMS platforms also allow for automatic grading functions. This system that allows instructors to mark student work and input the scores directly into a grade book reduces the workload on the teachers and provides students with instant feedback on their work. 

4. Support Integration with Video Conferencing Platform, 

With schools and classes going online across the world, experts predict that online video classes will gain popularity and trend in the coming years. It is therefore essential that the LMS have plugins so that the teachers can easily conduct online classes and online teaching sessions in real-time. 

This essentially means that instead of pre-recorded classes where only the students can see the teacher, real-time sessions allow for both the teacher and the students to see and interact with each other over a digital screen. 

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Video integration gives online learning a classroom feeling where the educators and students stay connected and learn without any disruption.

DID YOU KNOW? Fedena offers integration with Zoom, Google Meet & Big Blue Button platform so that schools can conduct online classes & web meetings just in a click. Learn More About Integration

5. Quiz Management And Exam Management

Since learning takes place online, it is also important therefore that the LMS have an online assessment functionality for quizzes, tests and exams.

Tradition manual exams require efforts and time to plan out the questions, print the exam answer sheets, manage the invigilators, manage the records of students allocating rooms, and lots more. Online quizzes and exams simplify the process of authoring, scheduling, administering and grading the test by eliminating the unnecessary steps.

Digitising exams makes it easier for students and teachers. Teachers can therefore plan regular classroom quizzes for the students. This test-enhanced learning improves the long-term retention of concepts for the students. 

In conclusion, 

In most schools and institutions, investing in an LMS is often the most expensive purchase school’s tech ecosystem. This pressure can make the buying process can feel stressful and complicated. It is important for schools investing in an LMS to consider all the five mentioned features and factors so that they get returns on their investments. 

The Fedena LMS system is equipped with all the above features as well as other world-class that allow your students to experience learning in the best possible manner.

Management Information System (MIS) in Schools

Decoding The Role Of Management Information System (MIS) in Schools

In any organization, including schools and colleges, there is a never-ending flow of information and data between departments and branches. Learning to use, control, and harness this data is pivotal to the success of the organization. In educational institutes, a comprehensive MIS can help to improve efficiency and effectiveness. 

Let us take an in-depth look at Management Information System (MIS) and its impact on the school’s administration and students’ information.

What Is Management Information System?

In a generic definition, Management Information System also called an MIS is an information system that focuses on past information, current data, and future trend analysis. It serves as a depository that gathers, organizes, and stores essential data at a single place. This data is then processed and analyzed for generating various reports. 

MIS reports are used by school admins to analyze and facilitate strategic and operational activities. They are a vital tool in decision-making. 

MIS for schools is supports and manages a range of administrative activities. These include attendance monitoring, managing assessment records, maintaining financial records, and management of resources and staff.

Experts believe that MIS can provide administrators and teachers with the information required for informed planning, decision making, staff workload management, human resource management, communication, staff performance, and student evaluation. 

Impact of MIS on School Administration

  • Reduction In Workload

One of the important benefits of MIS that has helped the school administration staff is that it reduces the workload of the staff. Through segregation and systemizing data related to attendance, accounts, grades, classroom timetables, exam schedules, fees record, and library details the school staff is able to considerably reduce their manual workload which can be tedious and stressful.

  • Beneficial Impact On Time Management

The MIS in schools can help manage the school data with just a click of a button. This helps to save a considerable amount of time for the school administration team. This time can be further used to create strategies and plans that will provide an improved and enhanced learning experience for the students.

  • Improvement In The Quality Of Reports

MIS reports are strongly focused on raw data, patterns, and trends that help to make comparisons and accurate predictions. Accurate data points in the MIS reports help to improve the quality of reports and improve the school’s performance in the short and long term. 

Additionally, there is no scope for human error or delays in these automated reports. MIS reports can also be customized for various parameters or time periods.

  • Improved Decision Making

Using a school MIS system helps the school managers and the administration team to make efficient decisions. By giving access to correct and up-to-date information that is generated by the school management information systems, the managers can make informed and strategically fueled decisions. 

  • Facilitating Alternative Solutions For Sophisticated Problems

With a reduction in workload, with time-saving, and access to accurate data, the school management and administration team will be able to focus their energy and their attention on more pressing issues. They will be able to create and develop a better learning experience for the students as wells as developing alternate solutions to the problems.

Impact of MIS on Student’s Information Management

  • Improved Student Academic Performance

A school MIS plays an important role in improving the academic performance of the students. The online system stores, manages, organizes, and analyses student information, especially data related to grades, assessments, homework, attendance, etc. 

It provides the teachers with timely and regular reports and graphs about the performance of the students. This allows the teacher to understand the learning curve of the students, identify gaps, and give students extra help when needed. 

  • Improved Student Disciple

The school MIS gives the teachers real-time insight into attendance and the late coming of the students. Thus, the deviant behavior of the students is immediately bought to the attention of the teacher, parents and disciplinary action can be taken.

  • Improved Communication Throughout The School

Students require a healthy atmosphere with open communication between the teachers and parents. The MIS school system allows the students, staff and parents to communicate with one another quickly and easily. This one-to-one communication between teachers and students will not only help them learn better but will also boost the confidence of students and make a positive impact on them.

Additionally, the school MIS system will also allow the parents to receive notifications from the school about the child’s academic performance, attendance, and other disciplinary notifications. Parents can also interact with the teachers to discuss how they can help their kids improve their performance in school.

This enhanced communication is pivotal to creating a healthy learning environment for the student.

  • Secure Storage Of Student Data

MIS in schools makes it easier and more secure to save student data. In schools, most of the student-related data is highly confidential. It could range from financial details, addresses, academic data, health-related information, etc. 

Without an MIS schools saved the paperwork in ledgers and files that were hard to keep track of. This paper data could get perish quite quickly and was not always secure from prying eyes. MIS in schools creates a paperless environment that is secure and safe.

In Conclusion,

In schools, colleges, and other educational institutes, the use of a school MIS will enable the daily institution activities to run smoothly with accurate data which is essential for decision making. Today, as schools train and teach the next generation of digital citizens, it is important for them to adopt the latest technology that will enable them to give their best to the students.  

virtual classroom

What is Virtual Classroom? – The Definitive Guide

Nowadays virtual classrooms are used everywhere due to the wide-scale implementation of online classrooms and digital transformation technologies. The recent covid pandemic has converted almost all the offline classrooms to virtual classrooms.

The virtual classroom helped the educators and learners community across the world to adapt to the challenging conditions of the pandemic. Students and teachers learned and taught from the comfort of their homes using different virtual classroom technologies.

In this article, we will look at the proper definition of a virtual classroom and the different advantages of implementing virtual classroom technologies in the education ecosystem. We will also review the must-have features in a virtual classroom and the tips for selecting and implementing a virtual classroom tool for your institution. The article will also inspect some of the drawbacks associated while implementing virtual classroom technologies in the education ecosystem.

What is Virtual Classroom?

Before defining the virtual classroom, we have to understand the term “Virtual Learning Environment”. A virtual learning environment is a web-based platform that provides the learning contents in a structured way similar to how it is available from normal classroom learning. The course content will be available in the form of topics structured like a textbook. The resources to various topics will be available linked to the associated topic. There will be also facilities for teacher-student and student-student interaction along with learning.

A virtual classroom is a VLE(Virtual Learning Environment) that facilitates live interaction between teachers and learners. Once you understand this definition you can separately identify virtual classroom technologies from other e-learning tools like LMS(Learning Management System) and Institute ERPs(Enterprise Resource Planning Software).

Top 8 Advantages of Virtual Classrooms over Physical Classrooms

1. Real-time interaction

Virtual classroom software technology facilitates real-time interaction between teachers and learners. This is achieved using the video conferencing feature available in the tool. Along with the video conferencing solution, there will be a group chat feature that allows instant feedback to teachers and doubt clearance on the topic being taught. The real-time interaction available in the virtual classroom solutions can match up to the physical classrooms in some perspectives and can provide more communication channels between learners and teachers.

2. Scalability

The virtual classrooms have the ability to scale from 1 or 10 learners to hundreds of learners instantly. It is difficult to accommodate hundreds of learners in one physical classroom and track each learner’s behavior. Through virtual classroom technology, this can be achieved. Scalability is also about the technological scalability of how the software will be able to handle the sudden increase in load while there are many users participating in the learning process using video streaming and real-time chat. There are tools that can also provide real-time online examinations for thousands of students.

3. Availability 

Virtual classroom solutions are available anywhere anytime by making use of the ubiquitous internet and cloud hosting solutions. This ubiquitous availability of virtual classroom solutions helps in making education more democratic as it can reach many locations across the globe where the availability of qualified teachers is less than required.

4. Accessibility 

The anywhere-anytime availability of virtual classrooms is also enhanced by the accessibility through multiple devices. Students can participate in the virtual classrooms from their mobile phones or any other devices they prefer that the software supports. Installations and upgrades happen instantly and the users do not have to worry about any offline support.

5. Asynchronous discussions with classmates

Even though the major property of a virtual classroom is its synchronous nature, the discussions and course progress can happen asynchronously due to the 24/7 availability of the virtual classroom. Students can ask questions anytime and other learners or teachers can answer them after one or two days. The students who asked the question will get an instant alert when the answer is posted.

6. Personalized learning

The virtual classroom solutions can provide more personalized learning with the use of technology. Machine learning or AI(Artificial Intelligence) can study the unique learning habits of each student and can optimize the learning process to match their requirements. This makes the learning process more personalized. Even without ML and AI, there are various personalization elements available in virtual classroom solutions like the configurability and customization from learners’ and teachers’ side.

7. Trackability with learning analytics

Since the virtual classroom solutions are completely digital, all the data associated with an individual learner is trackable and can be used to produced various reports that can assist the teacher and leadership team in assessing the learning behavior and capacity of each student. The reports can also throw light into the group performance of a class as well as the teacher’s teaching methods.

8. Cost advantages

The virtual classroom solutions also provide cost benefits to the institution’s leadership when compared with physical classrooms. Managing physical classrooms are costly and when compared with the license pricing and annual maintenance charges of virtual classrooms, physical classrooms are found to be way costlier than virtual classrooms. Virtual classrooms carry their own disadvantages when compared with physical classrooms which are explained in another section of this article.


Must-have Features of Effective Virtual Classrooms 

1. Video conferencing

Video conferencing allows the teachers and learners to participate in the process of learning from anywhere around the globe. The virtual classroom participation is ensured through the video conferencing feature provided by the solution. Video conferencing is different from recorded lecture videos. A high-quality video conference is a must to ensure a successful virtual classroom.

2. Digital white-boards

The digital whiteboard helps the teacher to present the topics covered in each video conference. The whiteboard can be used in multiple ways and provides collaboration functionality to allow learners to also use the whiteboard when required. The whiteboard functionality facilitates their replication class board used while teaching in physical classrooms.

3. Compatibility

Device compatibility ensures the virtual classroom software can run on multiple devices. The learners will be using different devices like Android mobile phone, iPhone, desktop pc or laptop. The virtual classroom must be able to run without any problems on the web browsers on desktop pc and laptops. Also, the software provider must have apps available for Android and iPhone. 

4. Security & Privacy

All virtual classroom software solutions must be highly secure and provide the best standards in privacy as it handles the data of learners and educational institutions. Most of the virtual classroom software solutions provide end-to-end encryptions to ensure security and privacy. The responsibility of using the software securely also belongs to the individual users who must follow the best practices for using web-based software.

5. Group chats

The real-time teaching and learning experience of virtual classrooms is achieved through the availability of group chat along with video conferencing. The group chat allows for one to one chat as well as one to many conversations.

6. Recorded sessions

The online sessions of each day will be available as recorded videos for all the participants. This will be extremely helpful to those who did not attend the class on that specific day as well as for all the learners as future reference material.

7. Cloud storage & backup

The virtual classroom software tool must also have regular backups and cloud storage of the content generated during each class. This will be extremely helpful in case of any data loss happening due to an error from the user’s side. Considering the limitations of technical knowledge of most of the users from the education side, this is highly probable.

Few Drawbacks of Virtual Classrooms

  • The disconnect between teachers and students

There were many studies conducted to understand the effectiveness of virtual classrooms when compared with physical classrooms. It was found that in virtual classrooms, there is a serious disconnect forming between teachers and students as the learning progresses. This is happening because of the absence of physical presence and other activities that happen inside a physical classroom along with teaching and learning. 

  • The disconnect among classmates

The disconnect explained above is also found to be forming between students. In virtual classrooms, there is very little interaction between students. In physical classrooms, the interaction between students happens once the learning is over. Also in virtual classrooms, the students are discussing only learning-related matters and all their friendship networks remain outside the co-learners in the classroom.

  • Limitations in computer literacy skills of learners

Even though the benefits of virtual classrooms are many, the users must know how to operate the virtual classroom software effectively. This seems to be an easy task while thinking from the point of view of computer experts. But in most educational institutions, the teachers may not be trained to operate a virtual classroom to its full potential. Even if trained, it can take years for them to understand all the different functionality available in the software tool.

  • Limitations in technology access

Another challenge with the wide-scale implementation of virtual classrooms is the limitations in technology access in different locations of the world. There are many locations where quality internet access is limited even today. Even if high-speed internet is available, its quality might be unpredictable. Similar is the case with the availability of quality hardware. Not all learners will have access to quality laptops or desktops.

  • Limitations in power backup availability

Even in 2021, there are places in the world where there are limitations in electricity availability even while high-speed internet is available. So for many students, it will be difficult to enjoy the full benefits of a virtual classroom as the major feature of a virtual classroom is its real-time teaching and collaboration. Without a proper power supply, the students will be forced to access the recorded lectures at a later time.

How to Select the Best Virtual Classroom for your Institution?

Since there are plenty of virtual classroom software solutions available in the market, you can use the following steps to select the best solution that matches your institution’s unique requirement.

1. Market Research:

Study the virtual classroom software solutions used by other institutions in your network. Different institutions will be using different virtual classroom software solutions and if you study closely, there will be some trends you can observe in the usage. If you are a higher education institution, do not go with a software tool used by K12 institutions. Even if you liked the features, ensure that the software is compatible with the needs of a higher education institution.

2. Integration With Existing ERP Software:

Integrating with ERP or Campus Management Software. A virtual classroom software is different from an ERP solution. Your institution might be already running ERP software. So when you are going for a virtual classroom software solution you must ensure that it is integrable with the existing ERP solution. This is very important as all of your learner’s and teachers’ data will be already uploaded in the ERP software and the students and teachers will be already good users of the ERP software. You must check with the ERP vendor and the virtual classroom vendor to ensure the interoperability of both software. Fedena ERP software is already integrated with multiple virtual classroom solutions and works effectively for both K12 institutions and higher educational institutions.

3. Demo Availability:

Once you have shortlisted the solutions, it is time to get a detailed demo of each solution. You can include teachers and some students in the demo process to understand how they perceive the new solution. Once the demos are over, you can create a TCO plan.

4. Total Cost of Ownership:

A TCO(Total Cost of Ownership) plan covers all the possible costs associated while buying and using the virtual classroom software solution for 3 to 5 years. This includes all license fees and AMC fees(if any) to be paid to the vendor and other indirect costs that can occur in this time period. A TCO will be helpful to create and manage a budget for the solution.


In this article, we have seen the definition of a virtual classroom and the must have features required in a virtual classroom software tool. Also discussed the various advantages and the demerits. If you are looking for a virtual classroom software solution for your educational institution and want to integrate it with school management software, contact us today for a free consultation.

eLearning module in school ERP

Integrated eLearning Module in School ERP

Reasons To Invest In A School ERP Solution Which Integrates With An eLearning Platform

In recent times, schools across the world have jumped on the education technology bandwagon with ERP solutions and eLearning platforms. Today schools and educational institutes are opting for school ERP solutions with an integrated eLearning platform.  

However, before understanding the benefits of an integrated system, it is essential to first strengthen our understanding of school ERP solutions and eLearning platforms.

What Is A School ERP Solution?

In its simplest definition, a School ERP solution is software that is specifically built to manage and automate all the administrative tasks of a school. The software uses cloud storage to streamline the day to day administrative processes and make them hassle-free. It helps to save time, effort and help manage massive data and information with ease and efficiency. 

What Is An eLearning Platform?

An eLearning Platform for school colleges helps in delivering the online interactive learning experience to students outside the classroom boundaries. When eLearning platform integrates with School ERP platform then institutes can digitize the entire institute operations from admissions to e-learning from a single platform. The aim of an eLearning platform is to provide the teachers and the students with the information, tools and resources to support the education process. By simplifying and enhances the delivery of education, an eLearning platform introduces new and innovative teaching methodologies. It not only digitizes the delivery of education, but an eLearning platform also enhances the teaching process while maintaining a student-centric approach. 

With these two offerings, it makes perfect sense for schools and educational institutes to choose a school ERP software that integrates all the essential features of an eLearning platform. 

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What are the benefits of investing in ERP Platform which integrates with eLearning module?

1. Monitors The Learning Progress Of Your School 📊

For every school, the key aim is to enhance the learning of the students and the most proven way to achieve learning goals is through constant monitoring. Using a school ERP software with an e-Learning module empowers the teachers to provide the best pedagogical methods to the students. From live video teaching to customized course creation gives teachers access to an array of teaching technologies. 

This system enables regular assessments and this let institutes deliver a rich online learning experience to students & manage their day to day activities from a single platform. Additionally, the results of the regular assessments can be accessed instantaneously by the teachers, students, and even the parents. 

By staying updated and monitoring the performance of the students, the students can be motivated towards constant improvement. This is only possible through the integration of the eLearning platform and school ERP software.

2. Keeps Students, Parents, and Teachers Updated At All Times 👩‍🎓

The school ERP system that has an integrated eLearning platform helps to keep the parents, teachers, and students updated about all essential events and activities at all times. From sending emails about student attendance, student report cards, transport, and school bus updates to reminders about school events, activities, and special celebrations – the system ensures that all timely mails and reminders are sent off. 

While the eLearning platform has all the student and classroom-related data, the ERP software contains can be programmed to send out regular communication with all parents, students, and teachers. 

This seamless connection is the backbone of a high-functioning school with productive parent and teacher relationships.

3. High Returns On Investment 💰

A school ERP solution may seem like an unworthy investment at first but when it is combined with an eLearning platform it is most certainly the best investment. From marking attendance, enrolling new admission, creating timetables to preparing manual report cards, all these administrative tasks can all be automated. This helps to save precious time and efforts of school staff so that their major goal of teaching can be achieved. Reduced human efforts mean lesser spending of staff salary and increased savings.

For schools to function effectively, it is imperative that they be managed more efficiently. This will not improve the education process but it will create an ecosystem that seamlessly integrates all the processes for the functioning of the school. 

The integration of the school ERP solution with the eLearning platform will help schools nourish the minds of the students with effective teaching methods while helping the school complete all its administrative tasks with ease and simplicity.