Is managing a School becoming a headache? But not with the right Online School ERP Software. Learn the advantages Online Schooling Over Traditional Schooling.
Across the world, the typical education and schooling model follows a traditional physical format.
In this format, lessons and classes are conducted in a lecture mode, with the teacher or the trainer at the helm of the class. Students are required to attend these physical classes on a daily basis where the learning happens in a one-to-many format along with homework, tests, and assignments. Typically, in traditional schooling, classes are often large in size which can be an obstacle to the students in their learning or getting their queries clarified.
However, in recent times online schooling is gaining preference across the world.
With the current Covid-19 pandemic serving as a catalyst, education institutions have been forced to either go online or temporarily shut down.
For years, online schooling was seen as a low priority experiment for most institutions. Online learning was mostly restricted to correspondence courses. However today, almost all institutions across countries are providing their students with online schooling. They have seen an array of benefits for their students – most of which have been unexpected and rather surprising.
Here are a few unexpected benefits of online schooling over traditional schooling:
Increased Collaboration Between Students
While most believe that learning online would lead to a sense of isolation and amplify any feeling on loneliness for students. But in fact, is not true. Online learning has prompted an increase in collaborations and peer-to-peer learning among students.
Most online school ERP systems allow students to work with team members through email, chats, group discussions, and other easy-to-use methods. This allows for students to reach out to each other at all times. Student-to-student communication is not limited by school hours. This boosts the students’ ability to collaborate, connect and learn from each other.
Improved Learning Outcomes For Students
In a traditional classroom, the students are confined to the table and chair. The learning pace was decided by the instructor in accordance with the majority of the students.
On the other hand, online classes allow students to study anywhere. They can complete the coursework at home, in a coffee shop, or at a library close to them. Additionally, besides selecting an environment that best suits them, online learners can also move at their pace, slowing down for more difficult concepts or speeding up when they feel like. They also have access to an array of reference materials ranging from videos, podcasts, online forums – all of which work together to improve the learning outcome for the students.
To simplify the online learning experience and courses accessibility outside classroom boundaries Fedena has recently launched Fedena Learn an online learning platform for schools and colleges, which allow institute in delivering the interactive online courses to students and digitize the entire institute operations from admissions to e-learning from a single platform. Watch the below-mentioned video to learn more.
When learning in a physical classroom, student management and maintaining discipline is a key task for the teachers. This is because many students tend to be disruptive and disturb their peers.
However, an online environment is deemed to be a more productive environment as the students are not contained in a single room. Thus, they remain unaffected by the other students.
Furthermore, the teachers have access to a wide variety of tools, quizzes, polls, games, videos, and other teaching tools. This goes a long way in helping to manage student behavior and keeping them engaged in an online setting.
Improved Technical Skills For the Students
When learning in a traditional environment, the students get limited access to a computer or a smart device.
However, when learning online, students use a variety of devices from laptops to smartphones. They can hone their technical skills by learning new software suites. Online schooling gives students the opportunity to perform in-depth research online. They learn the essential digital literacy skills to communicate effectively and safely in various formats such as discussion boards. These skills are essential for the 21st-century workplace.
Diversity In Students And Teaching Staff
In a physical school, the students and the teaching staff often limited due to geography.
On the other hand, when a school offers online courses, they expand their reach to students and teachers from across the world. Thus, they not only attract students from a larger base, but they can offer those students access to some of the best teachers located in any part of the world. This goes a long way in enhancing the reputation and appeal of the school.
Enhanced Networking Opportunities For The Students
During the sessions of a traditional classroom, most students are only able to network with their peers in the same class or a higher/lower section.
Comparatively, online schooling provides students with the chance to network with fellow students across nations. This collaboration can lead to other opportunities in terms of new projects, new learning and even new job opportunities.
Also, these collaborations opportunities not only make the students culturally sensitive to fit into other environments but it also makes them more confident individuals.
Easier Documentation For The Schools
In a traditional system, most schools save their records and documents in physical files.
However, one of the biggest benefits of an online schooling system is that schools can go paperless. This essentially means that all the school-related documents, training manuals, alumni records and other details will be safely stored in an online database. Online storage means that the documents are secure, with user-specific access when needed.
Today the online school has evolved from mere distance correspondence courses to highly intensive courses with content-rich curriculum. In order to be able to offer their students the best of virtual learning, schools need to invest in a comprehensive college and school management software. This multipurpose online school management system allows the school to automate tasks for easy functioning. By integrating video conferencing platforms into the software, school management systems now make online schooling easy for any school to incorporate.
Today, the functions of schools, colleges, and other educational institutes have extended beyond the core task of providing education.
As we need of the students and the expectations of the parents have expanded, it is important for schools to evolve and transform themselves. In this hyper-competitive era, it is essential that this transformation not only meets all the needs but also exceeds the expectations of the parents.
One such expectation that parents and students have is a well-managed hostel that offers students accommodation and manages their day to day needs effectively.
However, managing a hostel is not simple – especially when the core focus of the institute is education. For these institutes, staying on top of room allocation, daily maintenance, cash flow is a tedious task that is labor and paper-work intensive task
Poor hostel management can hamper the efficiency, quality, and most importantly the reputation of the academic institutions. On the other hand, we well-managed hostel accommodation for the students can be one of the key features that attract students from all over the world to the institute.
For institutes looking for effective ways to manage their hostels, technology has come to their rescue with the hostel management system that looks after the administering of the hostel, managing administration, mess, and other facilities in institutions in an efficient manner.
One such task that is pivotal to hostel management is attendance monitoring. Attendance monitoring in a hostel management system allows you to keep a track of all the students. It also helps to anticipate, manage, and meet their needs and expectations in a seamless manner.
Here is a detailed breakdown of the top six important reasons why hostel attendance monitoring is a must:
Attendance Monitoring Helps You Manage Admissions And Room Inventory
At the start of every year, one of the key tasks of the hostel warden is to manage the admissions of the students – keeping into account the maximum students the hostel can accommodate. Wardens can easily record details about the hostel such as new admissions into the hostel, analyzing and appraising these applications, and marking them as qualified or disqualified. Besides this, the attendance management module of the hostel management system also helps to allocate rooms to the students based on the availability and any specific requests that they may have.
Attendance Monitoring Helps To Manage And Allocate Rooms And Resources
Once the rooms have been allocated, the hostel staff will be responsible for managing the various resources of the hostel. This includes essential hostel details like the number of rooms in each hostel and the number of students each room can accommodate. Manual allocation of rooms can be very difficult. Using an online system makes this task hassle-free and error-free. It will help to manage and keep a track of the students who use the resources such as library, Wi-Fi, canteen, TV rooms, gym etc.
The attendance management and monitoring will also help allocate resources to clean and maintain the hostel rooms on a regular basis.
Attendance Monitoring Helps To Keep The Students Disciplined
Regular monitoring of the attendance of the students, along with keeping a tab of the entry and exit times every day will also help the students stay disciplined as they know they are under supervision.
The warden of the hostel can also set up an automated system to send an email to the parents of the students in case they are absent or returned late at night at the hostel. Thus an attendance monitoring system that keeps a tab on the students is essential for maintaining discipline.
Attendance Monitoring Is Essential To The Safety Of The Students
Often when the students are living away from home, in a hostel, there is no person to keep a watch on the students. An attendance management module in the hostel app keeps a close watch on the daily attendance of the students. And in the case of any unforeseen incident with any students either going missing or not logging into the hostel – the parents and school staff can be notified immediately.
Attendance Monitoring Reduces The Manual Work Of The Administrative Staff
Managing the daily attendance of the students in a hostel – their incoming and outgoing times can be a tedious task especially for medium and large-sized hostels. In this case, using a biometric hostel attendance management system helps to manage the attendance in an easier manner. It also reduces the chances of human error.
Attendance Monitoring Enhances The Reputation Of The Institute
An attendance management system goes a long way in keeping the students disciplined and safe. This is a very valuable feature for parents. When the students live away from the parents, every mother and father want to be assured about the safety of the students. The attendance management system sends automatic notifications to the parents and this feature of the hostel can go a long way in building the reputation of the hostel and the institute.
The bottom line,
A hostel needs to run like well-oiled machinery without any scope for mismanagement. This is only possible with the use of an online hostel management app. We have evolved beyond the era of dusty and badly written hostel ledgers. In this technological world, the need of the hour is a robust hostel management system that can inexpensively and urgently take care of hostel management, thus reducing costs and improving efficiency.
This is the reason that schools and institutes are today opting for an online hostel app that goes a long way in providing comfort to the students while keeping them safe.
Academic results or more specifically an academic report card communicates and tracks a student’s academic growth during the specific period.
For decades, the results that were communicated to the parents were always a quantitative assessment and not a qualitative assessment of the learning and the knowledge that the students would have assimilated during the learning period.
But today, following a result-based pattern of learning is not always beneficial to the students.
Besides creating a stressful situation for the learners, the pressure also gives rise to a negative learning attitude among the students. It can lead to practices such as rote learning, copying during examinations – both of which are counter-intuitive to a healthy learning experience for the student.
In extreme situations, unfavorable results have also led to students indulging in self-harm and suicide.
Therefore the need of the hour of the schools and educational institutes to move from a result-based approach into a more comprehensive system that offers the students feedback on the student’s personal learning journey. It should be able to guide them towards ways to improve their learning – without the pressure of classroom performance.
This has given rise to a demand for an online result management system that not only ensures that students receive accurate and error free results – but they also receive feedback on all classroom activities includes assessments, daily homework, and extracurricular activities
Today, a result management system needs to incorporate detailed accounts of each student’s progress across various parameters. This can include the student’s social behavior, discipline, work habits, learning skills, extracurricular skills, and lots more.
By enabling a 360 degree complete and continuous assessment of the student throughout the academic year, it will help the students to understand their strengths and weaknesses. It widens their perspective towards the learning process, help them to take responsibility for their education, and motivate them to score better in future exams through real-time course correction.
Below we bring you a more in-depth look into the advantages and disadvantages of an online student result management system:
This is the most obvious advantage of an online student result management system. Generally, the traditional paper-based result management system takes time as the teachers need to collate the results, manually calculate, input it into the system and wait until the reports are them printed.
This system can take up weeks – during which times the students have forgotten the context and the content of the exam questions.
However, with an online system, the test results are calculated automatically and then results are ready to view or email within minutes.
Error Free Results
For many teachers, the examination period also is a time of stress and anxiety. This is because of the tiresome process of manually collecting the results, marking them, converting the marks into grades, and keeping them safe until the day the parents (or students) get to see them.
One of the biggest downsides of the traditional form of result management, it that this entire system is prone to human errors and miscalculations. While handling the manual exam papers, there is also a high chance of losing them, or damaging them due to unforeseen environmental situations.
However, the online result management system eliminates all these problems. The automatic calculation and storage of the exam results reduces the burden on the educators and saves the results from any human errors or damages.
It Motivates Students And Gives Them An Accurate Indication Of Their Academic Performance.
The immediate results not only help to reduce the stress of the students waiting for their results. When they do receive their marks and scores, the faster results also help the students to realize their errors, work on relearning their concepts, and seek improvement before their next text.
The online system is able to generate an analytical report of the student’s performance. This report can give the teachers and the parents an accurate understanding of the strengths and weaknesses of the child, their academic interests, and the topics on which they might need additional tutoring.
Bias-Free Checking Of Marks
The lack of human intervention in the online result management system ensures that the student results are free from personal biases and prejudices. Most often, these biases can creep in unknowingly, but they affect the marks and the morale of the student.
On the other hand, the online result management system is free from any such biases towards any student.
Minor Technical Glitches In The System
Just like any other technical system, there may be occasional glitches in the online result management system. These may vary from small server problems to a larger lack of internet connection. However, these are challenges that can be easily managed to ensure that the online result management system is not affected by these challenges.
Open Text Questions Cannot Be Graded
One of the biggest disadvantages of the online security management system is that the open text questions which need to be answered in long sentences or paragraphs cannot be automatically graded. They need to be manually read by the teacher and graded accordingly. In these situations, an online result management system can be rather ineffective.
The traditional method of result management has always been considered to be tedious, especially when carried out for a large number of students or for larger schools with a single teacher attending too many classes. It can be a time-consuming and error-prone process.
However, with advances in technology, schools these days can shift their complete result management system online. The system designed is to ease out the result generation process. It offers many advantages and disadvantages to the school. But the advantages are far more overwhelming compared to a traditional result management system.
Thus, making it the best way for schools, colleges, and educational institutes to manage their result management system in a way that offers benefits and advantages to all the stakeholders.
Online and Remote learning can confuse people as most of them consider both to be the same. There are considerable differences between online and remote learning.
Online Learning happens at the preferred pace of learners. The course content will be available at any time for students to learn from any location. So the contents will be formatted to match this requirement. Learning management systems(LMS) will be set in place to provide online learning content in an easy to access method.
Remote Learning are conducted like regular classroom learning. The only difference is that classes happen remotely. The teachings happen face 2 face but remotely. So all the required contents will not be available in the format of learning management systems for remote learning. Also in online learning courses are structured to fit the flow of a learning management system. All course content will be created and stored in the learning management system well before the start of the academic year. But in remote learning teachers will change the course structure and content taught according to the feedback received after each remote class. Course structure can change monthly or even weekly to fit the unique requirements of each batch.
When it comes to learning from home, at your own pace – online learning is the right method to follow. Online learning is very flexible and learners can follow their own preferred learning pace and timings. Remote learning is less flexible as there will be teachers actively involved in daily classes and one can expect a lot of face-to-face interactions even if virtually. Here learners will have to follow the instructions of teachers every day.
There will always be differences in online learning vs. remote learning. Whether it’s online learning or remote learning, at the end of the day, teachers want their students to be productive and engaged in learning in order to produce their best work.
DID YOU KNOW? Fedena has recently launched online learning platform for schools and colleges i.e Fedena Learn, using which institute can deliver online learning and manage school’s daily operations from a single platform. Know more about : Fedena Learn
Check this Infographic to know more differences between Online Learning & Remote Learning:
There are real benefits to education from integrating advanced technology tools in the process of education. Here are some latest technology advancements from AI to Big Data to Robotics which are going to transform the educational system and process in 2021. These are
Gamification – The integration of gamification concepts like simulations, incentive-based learning, badges, likes etc. is going to be a critical part of most of the learning process in education.
Internet of Things(IoT) – IoT will provide better connected classrooms and more collaboration between classrooms and educational institutions. We are going to see more hardware tools on school campuses.
Artificial Intelligence – Artificial Intelligence technology is already being used in automating examinations and grading. Very soon it will be undertaking all administrative activities currently performed by teachers.
Virtual Labs – Augmented reality(AR) and virtual reality(VR) can bring real-life experience to virtual labs. This is going to give laboratories like access to more learners across the world.
Learning Analytics – Learning analytics is the measurement, collection, analysis and reporting of data about learners and their contexts. The reports generated can guide teachers and leaders for taking right decisions.
Blockchain – Any database record can be stored as blockchain. With the case of education and student records, the possibilities are endless starting from attendance to gradebook and fees management.
Big Data – Similar to blockchain big data can be applied to any of the many student records data. Ultimately its goal is to measure and predict the academic performance of students which is linked to many other factors.
Robotics – Integrating robotics to the classroom and curriculum improves the skills of the learners by participating in the design, creation, assembly and operation of robots.
3D Printing – Just like robotics, 3D printing is also an activity that creates excitement for students and improves their overall skills especially problem solving skills. It can open new possibilities in learning and application of skills.
Among these 9 technology trends some are going to impact education and transform the way it was done in 2020.
As this year is near to an end, we wanted to say thank you to be a part of the Fedena family in this tough year. Pandemic and global lockdowns have changed the way we live, learn, and work. Despite all the constraints, we’ve worked hard to make it easier for you to remotely manage the daily operations of your institution.
Now we’re much closer to knocking on 2021’s door. But before we do that, here are the important news, content, and resources which we would like to share with you that came out of Fedena in the year 2020.
Bala comes with 30+ years of huge experience in the IT Industry. Before joining Foradian, he worked with Flextronics, TechMahindra, and various MNCs.
Newly Added Feature & Functionalities in 2020
1. New Integration: Zoom & Google Meet- With Zoom & Google Meet Integration in Fedena, institutes can conduct online classes and web meetings from a single platform. It helps educators and students stay connected and let the learning continue without any disruption. Learn More about Video Conference App Integration
2.Assignment Module in Mobile App- With Assignment Module in Fedena Mobile App, teachers can create online assignments at a click of a button. Efficiently distribute the tasks or homework to students share necessary digital documents, resources, study material, and much more. Learn more about Assignment Module in Mobile App
3. Enquiry Module with Analytic Dashboard- With the new Enquiry Module of Fedena, all activities around admission enquiry can be automated. Admin can check open and close enquiries for a year, also generate detailed reports & view New, Qualified, Processed & Rejected enquiries in a single view. Learn more about Enquiry Module
Upcoming Feature & Functionalities in 2021
1. Syllabus & Lesson Plan: With this new feature, teachers will be able to create & manage the syllabus & lesson plan efficiently within Fedena.The following features will be introduced in Fedena: Logbook to track Academic Session Progress with the help of daily status update by the teachers, Teachers associated with subjects will have the privilege to create lesson plans, alerting system every time a lesson plan gets approved or rejected and history of the alerts can be checked. Also, immediate contact accounts will have access to the syllabus-lesson plan.
2. Assignment Revamp: Assignment Revamp comes with UI changes to improve user experience. This feature will also offer assignment submission type: online and offline mode, enable grades using grading profiles created in Gradebook, Rich Text Editor for content, comment section where students can drop their queries, and dedicated reports page for assignments.
3. GPA System and Transcripts for Gradebook: The GPA system will be introduced to Gradebook. Transcript for gradebook will be a combined report of each batch where the GPA was calculated. It will have a generation page similar to the Generate Planner Report link. When it is generated, it will generate a report for all the previous years of the student also.
4. Improved Automated Attendance Recording System: Integrate RFID, QRcode, Biometric & other 3rd party devices with Fedena to automate the student attendance and make the attendance marking process faster & more efficient
Mobile App Focused
1. Visitor Management: A visitor management system will be introduced in Fedena mobile app in order to track visitors in a formal way.
2. Reporting features for the admin user: Reports that are not available in the mobile app now will be added.
3. Online Exam in Mobile App: Allow students to attend Online Exams within the mobile app via a WebUI that renders the Fedena Web interface.
Fedena 2020 Statistics
👨💻 New Fedena Users – 4,49,203
😊 Total Happy Interaction with Customers – 19,000
👨👩👦 New Parents Introduced to Fedena – 3,31,368
👩🎓 New Students Admitted to Schools Running Fedena – 2,58,123
👨🏫 New Teachers Introduced to Fedena – 18,055
🌟 Fedena Server recorded the Highest Visibility – 99.99%
🌎 Total Countries from where we On-boarded our Paid Customers – 70
COVID-19 has changed education and the way students are schooling themselves. The pandemic has resulted in schools shut all across the world and over 1.2 billion children from across the world have been forced to move the concept of education from the classroom to homes.
Today, e-learning, remote schooling, online classes – these words are the buzzwords of 2020 that define the schooling experience of the year 2020. The year has brought about an unprecedented and unexpected shift away from the classroom and many experts believe that this easy acceptance and adoption of online learning will continue to persist post-pandemic.
There is a new shift in the global education scenario and this can be largely attributed to the school ERP software.
If you have not heard of an ERP Software this is the definition according to Wikipedia –
“Enterprise resource planning (ERP) is the integrated management of main business processes, often in real-time and mediated by software and technology”
In simple words, ERP software is an online tool that helps to manage the various business processes or in this case a school or college. A school ERP software is designed for schools with the aim of improving the students, teachers, and school’s productivity, efficiency, and streamline various administrative processes across the institute.
Here are the top reasons that schools are adopting a school ERP software:
Collaborate beyond the classroom
Access learning content at any place and time
Increase the daily productivity of student and teacher
Reduced teacher workload
Automation for efficiency in decision making
High performance of school staff
Deepen student learning using technology
Improved student engagement
Connect multiple departments and campuses
What Has Been The Influence Of School ERP Software In 2020?
When the WHO announced COVID-19 as a pandemic in March 2020, schools immediately had to shift their classrooms into an online teaching and learning approach. For schools that already used a school ERP software, this transition became seamless and easy.
1. Uninterrupted Learning
Although the classroom intervention has been interrupted in 2020, the use of the classroom ERP software has allowed for the teaching and learning process to continue. By uploading the learning materials on the cloud. This allowed for the learning process to continue all thought 2020.
2. Digital Literacy Fostered In The Student
The kids of this current generation are comfortable using a computer, laptop and smartphone. However, the use of the school ERP software where the students have to upload assignments, mails teachers etc. digital literacy and attributes that were previously difficult to address, are being fostered in students.
3. New Forms Of Learning
While the traditional classroom learning is limited to the textbook, a school ERP software allows for the introduction in new material. Thus, in the year 2020 learning was enhanced with the use of videos, audios, podcasts and even documentaries. These new forms of learning have been one of the biggest influences of school ERP software in the year 2020.
4. Increased Student Collaboration
While the pandemic may have sent students all across the world into isolation, the school ERP software has given the students an opportunity to connect and collaborate with each other. Through the online medium of chats, email and forum discussion–the students do not have to learn alone. They can learn together and encourage each other through group projects and collaborations.
5. Easier Assessments And Tests
In the year 2020, the school ERP software has transformed the concept of exams. The online system has allowed the teachers to keep a tab of the learning curve of the students through regular tests and assessments.
These online exams are digitally corrected, and the results for the same are available instantly. This also reduces the pressure on the teaching staff.
6. Reduced Burden On Teachers
Another key characteristic of a school ERP software is that it reduces the burden on the teachers. From grading examinations and creating report cards to enabling easy distribution of homework, the software acts as a tool that helps the teachers perform their duties in a better manner.
7. Hassle-Free Communication Between Parents And Teachers
The school ERP software uses an online notification system to seamlessly connect students, teachers, and staff. Using this system, all the notifications are broadcast immediately through emails and messages. This ensures that the parents and teachers are connected with each other – thus helping to support the student in their learning journey. Additionally, this communication is simple, hassle-free and time-efficient.
8. Smooth Administration Of The School
The school ERP software allows for the smooth functioning of the school. With the help of a school ERP system, the administration team can manage functions like fee collection, school admission, invoice generation, staff salary transactions and many more. With all the data saved on the cloud, the school ERP software allows the school team to continue working from any disruption in the functioning of the school. This is a key requirement for the year 2020.
With the aid of cloud computing and cloud collaborations, a school ERP software facilitates the daily teaching and administrative processes in schools. It ensures easier, faster and efficient working of the institute under a centralized platform.
The year 2020 has required all of us to stay indoors to protect ourselves and our family. In this situation, the school ERP software has bridged the gap that allows the students to continue learning while staying safe within their home.
Fedena School ERP is an all-in-one school management software for all types of institutions. It offers seamless integration with various video conferencing apps. This additional feature helps schools to easily conduct online classes during these critical times of the year 2020.
School bus tracking software is used to track the bus location in a real-time. Institute can effortlessly manage and plan the entire transportation & share real time visibility of students with the parents during the transit.
With the penetration of technology into every aspect of school operations like timetabling, transfer certificate generation, fee payments, attendance management, etc., school bus tracking is also now enhanced by technology. Nowadays, there are various hardware and software tools available to manage the transportation of a school. But selecting the best system for your institution is always a time-consuming task for the institute admin.
To overcome such challenges in this article will serve the detailed information on the workings, features, and benefits of the school bus tracking management system.
What is school bus tracking software, how does it work?
School bus tracking software enhances the safety and security of students. Integrating school bus system with GPS(Global Positioning System), provides real-time location data of students to parents and school authorities and thereby gaining parent’s trust and offering them peace of mind. Through the implementation of this system, you can bring automation and control of your entire school bus operations from a single platform. School authorities can also access the bird’s eye view of the entire system.
The system works through coordination between GPS hardware, GPS Software, School ERP(Fedena) and Mobile app. All communications for the coordination are achieved through the APIs of the GPS system and School ERP system. Each bus will be installed with either a GPS or a mobile device that supports GPS. This device will update the live location of the bus and other details to the central software installed in the server. Next, software will further communicate with Fedena ERP and update live details to Fedena users. Based on the configuration the Fedena mobile app can show notification and live data of bus movement to parents and school authorities.
Key features of Bus Tracking Management System
1. Store and Manage Vehicle Information with Custom Fields
With the bus tracking management system you can maintain the entire vehicle information such as routes, stops, student allotments, fees details, fuel expense, bus repair info, license renewal, pollution check certification, etc. All these data will be available at a single location for timely reference and management. You can add more custom fields to manage any extra information regarding the bus management operations.
2. Route Management
The system also provides a comprehensive route management functionality. You can create new routes and manage the existing routes. You can also delete the redundant routes. You can add or remove stops for the new routes or existing routes. You can connect vehicles and routes and assign students to their specific routes by indicating the pick-up/drop location outside the school campus. Entire control of the route management is in your hand to change at any time. Routes and stops can be created and managed academic year wise.
3. Fee Management & Collection
The same system can be used to manage the entire fee management and collection of transportation-related receipts. Fare collection can be collected based on stop or a flat amount irrespective of the stop. School authorities can view detailed reports regarding the collected fees and pending fees and can take necessary actions. Fee collections in Fedena can be scheduled to collect transport fees and to generate receipts along with academic fees.
4. Seat Availability based Seat Allocation
Since the seat details of the vehicles are also uploaded in the system, the seat allocation takes care of the total seats available in the selected vehicle. This feature prevents errors that can be caused by wrong seat allocations without taking note of available seats.
5. Attention to Detail on Student Vehicle Route Management
You can define vehicle routes with different pickup/drop routes for every student and can send instant alerts to parents in case of route change. Attention to detail is given on every step in the student vehicle route management to ensure the safety and security of the students.
6. Alerts & Notifications to Parents
Timely alerts and notifications are sent to parents about student’s location and pickup/drop timings for that specific day. The parents will be aware in advance if the bus is late or early compared to the usual timings. Any delay in buses due to traffic blocks also will be made aware to parents through live notifications and alerts.
7. Mobile App Integration
Due to the mobile app integration, parents will receive notifications right within their mobile app. The mobile app also provides the live tracking of the school bus integrated with Google Maps.
Here are a few helpful resources to help you learn more about School Bus Management System:
Once the school bus tracking software with GPS integration is set up properly, parents can get live details on the child’s whereabouts while on the school bus. The system will show a live route map of the bus in movement and can track timing and other details of the bus. This ensures peace of mind to parents and bird’s eye view to the administrators.
Real-time notification on arrival/departure
The system will also provide real-time notifications and alerts to parents regarding the bus’ arrival and departure. Both at school as well as near home. This ensures that the precious time of parents is not wasted by not getting real-time notifications regarding arrival and departure.
Instant alerts on route change
If there is a route change due to unforeseen circumstances, the alert will be sent immediately to parents. So that parents can anticipate any changes in bus arrival time and plan pick-up of students accordingly.
Monitor time duration at each stops
With the level of details available, parents can monitor the time spent at each stop and anticipate similar trends to plan their time accordingly.
Check travel history of child
Travel history reports are available to parents to inspect at any time. All these details keep the parents’ mind at peace.
Live bus tracking & update on traffic jam
With the availability of live bus tracking, any traffic jams and other unforeseen events in the route of the bus will be updated to parents instantly. This again makes sure the precious time of parents is saved.
Benefits to Institution
Real-Time Bus Tracking
There are many benefits to the institution when they have access to the dashboard containing real-time status of all their transportation vehicles in movement. The bird’s eye view level details provide them with the insights to take and correct decisions on the go.
Simplifies the communication with parents
With the live tracking of school buses available in the parent’s mobile phone, the communication with parents from the school side is now simplified. Without the automated system, the school administration had to take care of the communication with parents regarding the whereabouts of school buses.
Track the bus routing and stops
School leadership can track the routes and stops assigned to buses and verify whether they are strictly following the assigned routes and stops.
Prevent Unauthorised usage of School Vehicle
With the GPS installed in each of the transportation vehicles, there won’t be any unauthorized use as each movement of the vehicle will be tracked and will be part of the reports.
Easily maintain the Bus records
All the bus records of the transportation operations will be digitized and can be accessed any time for inspection and verifications.
Bus Speed Monitoring
The installed GPS system will monitor the bus speed and can detect over speeding of the drivers. Also can find out slow moving routes to make necessary route changes if required.
Track & improve fuel efficiency
With the level of details available in the reports and data collected, the fuel usage can be tracked and the data can be used to further improve the fuel efficiency by tracking more details about the vehicles with less fuel efficiency.
Track driver behavior
Proper analysis of data available in the system can help in tracking driver behavior and habits. Over speeding, rash driving, engine idle time running, sharp turns, infringing traffic rules etc. are some of the driver habits that can be tracked and these go a long way in ensuring the safe commute of the students.
Better utilization of school’s transport budget
Every school functions with a strict annual budget, including a budget for the school transport system. Investing in a GPS school bus tracking system saves the finances of the school in a number of ways. From better resource allocation for the buses to ensuring shorter routes to save fuel as well as route optimization and scheduling timely vehicle maintenance schedules, there are numerous financial benefits for a school incorporating GPS tracking devices in school buses.
With all the detailed data available from the GPS tracking system, school leadership can generate different reports to help with decision making and improving the efficiency of school bus transportation operations.
Tips to choose Right School Bus Tracking Platform
The process of choosing the right school bus tracking platform can be divided into four steps. They are research, budget preparation, vendor selection, and compatibility and compliance checks.
The research phase starts by contacting the other schools in your geography who have implemented school bus tracking software. You can collect information from them regarding the hardware, software, vendor, price, etc. You can focus on contacting other schools of similar size as yours and having a similar number of transport vehicles. You can also research online regarding the various vendors supplying the solution. Also you can read more articles like this to gather end to end information regarding various solutions available in the market.
After this, you can start preparing a budget for the solution based on the research you have completed. Once the leadership team approves the budget, you can start contacting vendors to provide demo and details of their solution.
During the demo stage, you can also verify the compatibility of the hardware and software with your existing infrastructure. You will have to check whether the new solution is easily installable to your existing vehicles.
Also, check for the compliance standard set by the respective authority in government. Since GPS tracking systems take care of the safety and security of students as well as it contains student data, there will be standards set by the government to follow while installing and running the bus tracking software.
School bus tracking solution is a must for the schools and colleges to ensure the safety and security of students and ensure peace of mind to parents and school authorities. Now with various government regulations also in place, every school must have a school bus tracking solution. The benefits of the solution are many as explained in the article and the installation and setup is simplified by the vendors. If you are looking for Fedena ERP’s integration with a school bus tracking solution, contact one of our experts today.
Welcome to Online School Management Software Guide.
School Management Software is the vastly used edtech platform for K12 & Higher-Ed institutions which helps in managing the institute’s daily academic & administrative operations remotely. This paperless solution allows institutes to manage the process like admission, attendance, fees submission, online examination, online class, and more hassle-free.
Read this comprehensive guide to understand how the right school management system boosts the efficiency of school administration and enhances the growth of your institution. So let’s get started.
So, if you are looking to digitize the daily operations of campus you will love this guide.
What is School Management Software? 🤔
School Management Software is a “platform” that powers your institution with automation and digitizes the daily administrative & academic operations such as online admission, daily attendance, assignment management, fees payment, bulk data management, online classes & much more effectively & efficiently.
In 2021, it has become pivotal for all types of institutions to implement the best school management system in their organization ecosystem to automate and digitize the daily operations hassle-free. Online School Management System Software is useful to all stakeholders – it helps parents to keep track of their child’s academic progress, teachers can easily conduct online classes, admin can track all online payments in real-time & students can connect with their classmates and track their assignments from anywhere at any time.
It reduces the workload of staff members, enhances data security, and helps in saving time & money by taking over the time-consuming tasks, resulting in improving the productivity & cost-effectiveness of your institution.
School Information Management Software for all type of Institutions 🏫
From K12- to Higher-Ed, Fedena can be used by all types of educational institutions such as Schools, Colleges, Universities, Training Institutes, Vocational Institutes, Multi-Group of Institutions & other Specialized Institutions.
According to your organization’s needs, solutions can be tailored & integrated with other platforms to simplify, automate & streamline the multi-process operations of your institution. Online school management system also provides better visibility into your institution’s important data which helps the institute’s stakeholders in taking a better-informed decision.
With the implementation of the right school management solution, the workload of staff members gets dramatically decreased & it subsequently improves time management which leads to an increase in the overall productivity of your organization.
List ofBest School Management Software Modules ⭐️
Online Student Admission
Automate the whole admission process, reduce the possibility of errors and paperwork. Efficiently manage student and parents’ details, customize the admission form, document management, and more. Learn more about > Digitize Admission Management
Online Class Management
Fedena integrates with your favorite video conferencing platforms such as Zoom, Google Meet, and Big Blue Button so that you can conduct online classes at the comfort of your home. Learn more about > Online Class Management
With the Online learning feature in Fedena School ERP, institutes can deliver quality education to students beyond classroom boundaries. Students can download the shared courses, watch recorded lectures in offline mode, participate in discussions, set learning reminders, share doubtsand discuss them with teachers and classmates. Learn more about >Online learning feature in Fedena
Fees & Finance Management
No more standing in the long queue for the fees submission. With Fedena, automate transactions, send instant alerts to parents/students on pending fees, add taxes and discounts according to your institute requirement. Learn more about > School Fees Management
Mark student’s attendance subject-wise or day-wise, send an instant alert to parents and let them stay abreast in case their child missed any classes. Automate attendance tracking with biometric/RFID integration. Learn more about > Students Attendance Management
Create & share online assignments, homework, quiz and surprise test for students. Monitor students’ academic progress and instantly share the results or feedback with parents Learn more about > Assignment Management
Bulk Data Management
Paperless data management, store students’ & employees’ data at a centralized place in digital format. Admin can easily export the data anytime and make a data-driven decision. Learn more about > Bulk Data Management
Automates the examination process, schedule the various type of examinations. Send a notification or instant alerts via the messaging system and instantly share the examination results with students and parents. Learn more about > Online Exam Management
School Bus Management
Real-time tracking on vehicle routing and stops with GPS integration. Manage and schedule the transport fees collection. Also, ensure better safety and security of the students. Learn more about > School Bus Management
Custom Reports Management
Generate various comprehensive reports – attendance report, fees pending report, placement report, examination result report, and more. Also, customize and modify the field according to the institute’s preference. Learn more about > Custom Reports Management
Apart from these modules, Fedena offers other 50+ modules, so that the institute can manage & access all data from a single platform. To learn more about other features, click the button below.
Cloud-enabled & easy to use Fedena school management software, which helps in streamlining the day-to-day administrative & academic operations from a single platform. It is a paperless solution that automates all paper-based processes & enhances the productivity of all staff members.
Fedena is the world’s most trusted, affordable & popular school management system software. With thousands of users worldwide, Fedena is available in 20+ languages. To increase the functionality & capability of Fedena, it easily integrates with various ranges of software. Besides this Fedena also provides a School Management Mobile App 📱 & Multi-School Management Platform 🏫.
School Management Mobile App
Access to all features at your fingertips. View timetable, marks the attendance, exam result, upcoming events, track on pending fees, also interact with classmates and teachers from anywhere at any time. Learn more about > School Management App
We also offer anOEM Partner Program 🤝, using which partners can embed Fedena into their product offerings and then resell Fedena in their geography under their own pricing & terms. Our OEM partner, you don’t have to worry about hiring a technical expert, Fedena’s expert engineers handle all your complex requirements, provide full support from start to finish, & provide you an ability to customize the solution according to your needs.
Top School Information Management Software Features ✅
✔️ Easy to Use
✔️ Ecofriendly & Paperless
✔️ Save time & money
✔️ Reduce the communication gap
✔️ Data security & backup facility
✔️ Enhance students security
✔️ Customizable & Affordable
✔️ Mobile App
✔️ Multi-Campus Support
✔️ Integration & API support
✔️ Avail in Multi-language
✔️ Cloud Hosted & Single Sign-On
How Schools can benefit from Video Conferencing Platform Integration in School Software?
Technology in education is evolving day by day. Unlike old school teaching methods, e-learning platforms have completely transformed the way learning is imparted to students. Now, students can easily access the classroom notes or attend the classes without being physically present on the school premises.
Using school management software parents can log in to their accounts and easily track their child’s in-class performance & daily activities in real-time such as assignment monitoring, daily attendance tracking, check daily timetable & events, examination & results, fee management, live bus tracking, and more.
With Fedena, parents can instantly communicate with teachers either by sending a text message or by attending an online meeting, where they can discuss child progress and ways to improve it.
Another great advantage for parents is that it simplifies the fee payment process. They no longer have to stand in long queues to submit their child fees. Using Fedena, in a click, they can track the pending fees, upcoming fees, collect all the information related to fees payment and do payments through the payment gateway from anywhere at any time.
Using a student portal, students can easily track their daily attendance & timetable, information related to their subjects & courses, stay up to date with daily assignments, check assessment feedback, interact with teachers & share their ideas with their classmates in real-time.
Online school management software makes it easier for students to access all the information from a single platform. For example alerts about extracurricular activities, enrollment for additional subjects, and more, which minimizes their time wastage & lets them focus their classes.
Additionally, institutes can integrate Fedena with the e-learning platform so that students can continue their learning outside the classroom. It helps in accessing the learning material from anywhere at any time which enhances the students learning experience. Besides this, students can also access library books on their devices when needed.
The management portal is specifically designed to cater to the needs of school admin & other non-teaching staff members. It eliminates the unnecessary workload of school admin by automating tedious tasks such as bulk data management, id card generation, finance management, payslip & payroll, and more.
In other words, Fedena reduces the paperwork & huge amount of manual process which make it easier for admins to store all digitized files or documents in a single place.
Additionally, it enhances data security and prevents data breaches, as the data can only be accessed by privileged members. Using School Software, boost the productivity of staff members, reduce the possibility of human error & let them focus on their primary daily tasks.
Using Fedena, teachers can accurately record the attendance of the students just in a click either, without killing their precious time. Along with this, they can instantly connect with parents regarding student’s academic progress, and also conduct online parents teachers meetings at a click of a button.
Besides this, teachers can also keep track of their attendance, leaves, and access their payslips even without physically present on the campus.
Above all, integrating Fedena with a video conferencing platform, help teachers in conducting an online classroom and continue the teaching-learning practice uninterruptedly outside classroom hours.
How much does School Management Software cost?💰
There are hundreds of school management software available in the market with various features & pricing models. But selecting the right school management software for your institution while staying in a budget sometimes becomes a tricky task for the school administrators.
Surprisingly Fedena is the most affordable solution for all types of institutions when you consider all its capabilities. The cost saving of Fedena is quite exceptional compared to managing all operations manually or self-hosted school software, as it not only decreases the labor & infrastructure cost but also digitizes & streamlines the whole process.
Fedena’s plans are suitable for all types of institutions, you can start with a basic package and later scale up the plan according to your needs.
Here are some generous features which Fedena offer along with affordable pricing such as –
✔️ Unlimited User License
✔️ Unlimited Course & Batch Management
✔️ Free Cloud Hosting
✔️ Priority Support
✔️ Dedicated Account Manager
✔️ Onsite & On-demand Training
✔️ Data Entry Service
✔️ SSL Secured
Fedena comes with various pricing model:
Pro Package – 22 core modules & 15 pro modules
Pro Plus Package – 22 core modules, 15 pro modules & 12 pro plus modules
Prime Package – Includes 22 core modules, 15 pro modules, 12 pro plus modules & 8 enterprise modules
In India with the recent publishing of operating procedures for schools by the central government with regards to the reopening of schools, private schools have come forward with the introduction of covid fees.
This fee is introduced considering the increased housekeeping charges of the school towards frequent disinfection of school premises and to follow the entire operating procedure ordered by the central government. The operating procedures include a deep cleaning of school premises, sanitization of buildings, setting up of markers for social distancing, usage of thermal scanners, sanitization stations at entry points of schools, etc. This takes a huge responsibility on the private schools and they have come forward with a special fee – “Covid Fees”.
The introduction of Covid Fees carries its own advantages and disadvantages. This article lists down the positive and negative aspects of covid fees in schools.
Advantage of COVID Fees in School – School’s Improved Responsibility
Ensuring the safety of students by strictly following the operating procedure is a huge responsibility of schools. Accepting a fee towards the same makes the schools accountable.
Many schools have openly shared their concerns regarding the possible increase in housekeeping charges due to frequent disinfection of school premises. Along with this, schools will have to purchase thermal scanners/cameras and other related equipment. This is a capital expenditure for schools. Schools have claimed that even though the maintenance fees are increasing much fold, the covid fee they plan to charge is less than the cost. The plan is to charge Rs.150 to Rs.250 per student per month.
From the school’s point of view, this is a genuine expenditure to cover the costs of their increased responsibility.
From a parent’s point of view, this is an unnecessary introduction as many parents are struggling to pay or haven’t paid the existing school fees itself.
This delay from parents to pay the usual school fees on time is putting pressure on the school as they have to pay the salaries and other normal expenses related to running a school.
Disadvantage of COVID Fees in School
As seen above, some parents are not welcoming the idea of covid fees as they see it as the responsibility of the school to keep up with the government orders. Schools can’t charge parents towards the compliance measures set up by the central government. The capital expenditure schools are making is towards safety in the present crisis as well as for the future. It is the default responsibility of a school to take care of the safety of its students. Schools already spent huge money on these activities. So a slight increase in the same should not create a new fee to be paid by parents. This opposition from parents can induce friction that can create issues in the school.
We can also foresee that there will be many benefits to schools by following the operating procedure set up by the central government. It is listed below.
Advantages to schools by following the operating procedures
Safety of students from non-covid diseases
The improved sanitation of the schools will have multiple health benefits on students. They will be safe not only from the spread of covid, but also from other diseases that can spread through air and human contact. It will also improve the hygiene habits of students and administrative staff. The thermal scanners and cameras placed at the entry points can detect normal fever and will lead to students falling ill less often. Healthy students will perform better academically. This will lead to improved performance by the school in the geography and ecosystem.
Sanitation habit for teachers and administrative staff
This is an indirect benefit for following the operating procedure setup by the central government. Private schools employ a lot of administrative staff like security, housekeeping, bus drivers, etc. With the school enforcing hygiene standards, all staff including teachers and administrative staff will follow the best hygiene practices. This will indirectly benefit their homes also. The hygiene habits once picked up will stay with them forever.
In this article we have seen the different point of views for the covid fees planning to be introduced by private schools in India. We will have to wait and see how the parents and government accept this and how it finally becomes a rule to be followed.
Key Signs That Your Institute Is In Dire Need Of An Online Classroom Management Solution And How To Select An Online Classroom Management
Running a school or an educational institute is a mammoth task that involves intricate coordination between multiple departments. From managing the applications for admission to maintaining records of operation, from managing and planning the pedagogy of the students to communicating with the parents – managing a class is a laudable concerted effort. It requiring immense planning, strategy, and hard work.
Very often educational institutions are burdened with various tasks and challenges that make it difficult for them to achieve their academic goals. These challenges can not only impact the quality of the education given to the students, but it can also impede the growth of the institution.
However, today technology has evolved to support and transform the classroom with online tools. These tools support the academic and administrative processes, thus making it easy to achieve all their goals.
But how do you know if you need an online classroom management solution?
We bring you 5 basic signs of a school struggling with their functions:
Overwhelmed With Various Paper-Based Processes
Educational institutions are often burdened by cumbersome paperwork and manual processes. From managing admission records to generation invoices for the fees, from maintaining academic reports cards of the students to keeping records of the alumni, – paper records can be an overwhelming process for the schools as they struggle to store and track the information they need.
Using a school management solution will help the school to maintain the same records in an online cloud. These records can be easily archived and accessed when needed, thus saving time and reducing staff workload.
Stressed With Managing Data Security
Schools are privy to confidential student data. This includes financial records of the students, addresses, health details. Additionally, higher educational institutes are more prone to these threats owing to important research papers, patents, etc. It is crucial for institutes to ensure the security and safety of all the data.
Using a school management solution that is cloud-based ensures that the data is encrypted with high security. In this system, access to confidential data is only accessible through authentic login credentials. Furthermore, the cloud-based system ensures that the data is backed up regularly with recovery options in case of any disaster or loss of data.
Tensed About Effective Parent-Teacher Communication
Maintaining constant and effective communication with parents is essential for every school. Even though today’s parents are busy professionals juggling they want to be involved in their child’s academic activities. It is also proven that students perform better if there is proper parent-teachers-student engagement and collaboration. However, for teachers communicating with the parents, sending them regular updates or coordinating parent-teacher meetings is a stressful experience.
A school software allows for easy email/SMS notifications so that parents get prompt updates about the students including updates on attendance and academic performance.
Struggling With Teacher And Staff Time Management
The main objective of an academic institute is to help the students in the learning journey. The aim of the school is to use various teaching tools and methodologies to ensure that the students are able to learn and implement new concepts, However, very often the teachers in the classroom are burdened with other mundane and tedious tasks that need to be done manually. These tasks, such as attendance management, report cards, examination management communication with parents take time and effort, thus leaving barely time for creative thinking or innovation in the classroom.
With online classroom software mundane academic tasks get automated so that teachers and school staff can save their time and focus on education.
HOW TO SELECT AN ONLINE CLASSROOM MANAGEMENT SYSTEM?
When selecting an online classroom management system it is essential to select software that easily automates manual tasks. This helps educational institutions manage their operations effectively. From communicating with the students’ parents in real-time to providing homework notifications, managing attendance, and tracking the bus location, a school ERP allows the schools to function seamlessly and fulfills all the basic needs of an institute. Today, online classroom management systems have transformed the way schools and educational institutions across the world function.
Another feature that is essential when selecting an Online Classroom Management System is Video Conferencing App Integration. This is especially necessary as schools and colleges continue to offer online classes because of the ongoing pandemic. In this situation, video conferencing education makes it easier for schools to offer online classes for students. The video conferencing tools can stimulate a traditional classroom as the teacher live stream their lectures in a way that the students can see the teacher and vice versa in real-time.
Live streaming of the classroom lecture will also help the teacher understand how the students will are grasping concepts being taught.
This infographic will serve as a primer to anyone considering to purchase a new school management software or to replace the existing software in their institution. It is applicable not only to schools but also to colleges and other training centers. Below are 14 practical aspects involved in pricing and decision making during the purchase of school management software.
There are free as well as paid software tools available in the market. Free software itself can be of different types. It can be freemium or open source. In a freemium product, you can start using the product and service for free but will have to start paying after your usage reaches a certain threshold. Some software is available as open-source. Here you can download or purchase(open source does not always mean free of cost) the software and can host the software on your server.
In paid software tools, the pricing can be based on total user licenses or it can be a flat price per institution. One of the most widely implemented methods is pay per user. But nowadays there are vendors who charge flat prices to the institution and give unlimited licenses. Some vendors provide the school management software packaged in different plans separated by features. So small schools can choose the minimum plan to start with and large institutions can purchase the higher-level plans. Most of the software vendors in the market will have a combo pricing which combines all the three pricing strategies from above.
This infographic lists other important aspects to look for while buying school management software like costs of AMC, SMS, email, hosting, online fee transactions, GPS & RFID devices, backups, technical support, and mobile app.