traditional education system

How can e-learning reform the traditional education system?

E-learning is revolutionizing the traditional educational eco-system 

What is traditional learning? 

Traditional learning refers to any form of instruction that utilizes classic paper and pencil methods in a regular classroom setting. In short, traditional refers to any kind of learning that involves methods that are typically implemented in any school. This can include typical lecture-style instruction, assignments and exams, and homework for students, classic teaching pedagogy and training for teachers, the use of assigned textbooks and other course material, and an in-person instruction system. Traditional learning is what most students today continue to be familiar with. While subjects, textbooks, and some teaching styles may vary most of the elements described above will be present. 

What is e-learning? 

Broadly speaking e-learning refers to any sort of instruction that is communicated electronically, usually over the internet. Think of any sort of educational content you might have consumed on platforms like YouTube or other streaming sites or online courses taken through a university or even virtual classrooms where students and teachers sign in remotely – all these would count as examples of e-learning. With the increasing ubiquity and rapid spread of technology, e-learning is an inevitable evolution of the educational ecosystem. It may be something as small as the use of electronic materials or something as huge as massive online open courses that allow anyone, anywhere and at any time to sign up to learn something new. E-learning is increasingly becoming a feature in classrooms across schools and colleges in the world due to the many benefits it transfers to all stakeholders in the educational ecosystem. 

What are the benefits of e-learning over the traditional education system? 

The advantages of including e-learning education system methodologies within the traditional education system or even implementing e-learning options at your school and college are many. Some key benefits of an e-learning education system are discussed in further detail below: 

  • One Time Setup Cost 

Many schools and colleges hesitate to invest in the e-learning education system since they feel that the cost of such an endeavor would be too high to bear. This is largely because of a change in infrastructure. While schools and colleges are used to investing in items such as pens and paper, desks and benches, blackboards and classrooms, it makes sense that the setup costs for an entirely new system of learning have to be carefully tallied against the school or college’s budget. However, with most e-learning education system methods or tools, the cost is primarily in the setup, which is then mitigated over time due to how much it is used. This means that the cost is a one time cost – an investment into the future, where the returns on such an investment are plentiful. 

  • Increases Inclusivity for Stakeholders 

The e-learning education system may seem very modern and cutting edge since it makes use of the latest technology in the educational ecosystem. However, this does not mean that it is out of reach of the common man or exclusionary in any way. In fact, with the growth in low-cost technology and the proliferation of internet connectivity and internet-enabled devices in even the most remote parts of the world, e-learning education system looks increasingly implementable in the present day and age. This is especially important for marginalized communities that ordinarily do not have access, infrastructure or the necessary funding to build and sustain traditional education systems. E-learning makes it possible for anyone with an internet connection and an internet-enabled device to be able to sign into a classroom, which is revolutionary for learners who are often ignored or excluded from traditional systems of learning. 

  • Easy to Scale Up 

Technology for the e-learning education system is built in such a way that there are continual improvement and development being done on the tools that support it. Whether it is a new version of an app with extra features or just advancing hardware, e-learning education system makes it easy for users to keep up with the times through easy patches or increasingly low-cost devices. This means that whether the school or college is small or large, it does make it easier to scale up to meet the present needs of the school when the e-learning education system has been implemented. Being able to easily update via a patch or software upgrade or having the rare hardware update also end up being cost-effective ensures that schools can scale up easily and stay up to date. 

  • Technology Embracing 

In the modern world, the use of technology is becoming ubiquitous. Entire jobs rely on it and there is no industry that has not been affected and embraced technology in some form of the other. It is important for schools and colleges to also prepare their children for this modern world by embracing the use of technology at the very earliest. The easiest and most beneficial way to do this would be through the implementation of e-learning education system, which ensures that students familiarise themselves with the use of various electronic or internet-enabled tools and platforms in their day to day lives, to perform their day to day tasks. Not only do students then become comfortable using technology, but they also understand the systems of thinking that underlie it making them natural learners in an increasingly technology embracing world. 

  • Lowered Overheads and Labor Cost 

Think of the endless overheads of running a school or college – from simple things like pens and papers to storage space for all the physical records that need to be maintained. A traditional education system comes with massive overhead costs. E-learning on the other hand naturally eliminates many of these costs, since so many of the tasks and processes take place electronically. From classroom assignments being submitted using school management systems like Fedena to even the elimination of the need for a physical space to call a classroom, e-learning education system drastically reduces overhead costs for all stakeholders in the educational ecosystem. 

The same also applies to labor costs with a traditional education system. Many personnel is required to manage the logistical and temporal demands of a traditional classroom setting – from study materials that are physical to the natural restrictions in the number of students that can be fit in a physical classroom. With e-learning education system such restrictions do not apply. Instead, since many tasks and processes are automated, the need for a human agent to perform them is eliminated resulting in downsizing and reduction in labor costs. This kind of reduction in costs is vital for budget-conscious industries such as education since valuable funds can then be redirected towards more worthy causes that would benefit all stakeholders in the educational ecosystem. 

Conclusion: Can e-learning replace traditional education systems? 

As we move into the future, it is likely that educators and management will continue to take advantage of the many benefits of e-learning systems. However, some classic traditional education system practices will remain. Rather than creating a false dichotomy where one is forced to choose between a traditional education system and e-learning it is more likely that a new form of systemic learning will emerge that is a blend of the two. We are already seeing this in practice – with virtual classrooms becoming a reality thanks to tools like Uzity learning management system that allows for a seamless experience, for teachers to reach students in remote parts of the world, and even students gaining access to universities, instructors and courses they would ordinarily not have access to through massive online open courses through services like Coursera. So while it is unlikely that the traditional education system will ever be completely eradicated, it will continue to evolve to be inclusive of new forms of technology and learning, via the e-learning education system. 

School ERP Software

10 Undeniable Reasons Educational Institutes Use School ERP Software

ERP Software is a Necessity for Schools 

What is ERP software? 

ERP software refers to enterprise resource planning software. When used at schools this is called school ERP software, which is essentially a school management system. School ERP software is an application that helps schools automate and digitize their processes. School ERP software is useful to multiple stakeholders – it helps teachers manage classrooms better, administrators manage their tasks better, management sees a positive impact on the bottomline and students finally benefit because school ERP software becomes their organizational companion in learning. 

How does ERP software help schools? 

School ERP software is useful for all stakeholders in a multitude of ways. Below we discuss in further detail the various benefits of this type of dedicated ERP software for educational institutions: 

  • Enhance Communication 

One of the primary advantages of a robust school ERP software is that it enhances communication like never before. From the inbuilt messaging system that allows secure, confidential communication between teachers, students, parents, to features like dashboard announcements, that allow for new messages to be the first thing ERP software users see, communication is elevated by school ERP Software. Other features that enhance communication even beyond the platform are SMS and email alerts – these allow management and teachers to communicate directly with parents and students through their mobile devices and email making sure they can be reached anywhere and at any time. 

  • Reduce Labor Cost 

The very function ERP software is to automate and digitize certain processes. This is especially the case for processes that are rules-driven and repetitive since these can easily be programmed to be performed according to clearly defined rules within the ERP software. The biggest advantage of such a system is that it can be highly customized to follow processes that are already in place, but reduces the burden on the people performing these tasks. This means a reduction in labor costs for management who can now go ahead and make people performing these tasks redundant or reassign them to more vital work. 

  • Improve Decision Making 

Underlying the day to day functioning of school ERP software is a feature that may seem small but is actually highly advantageous on a strategic level – continual and automated collection of user data. For management, such data is useful because it indicates usage patterns of the school ERP software, giving them a very accurate and realistic idea of how this tool is actually used. This, in turn, reflects how people actually work, without interference from personal bias or subjective interpretation. Making data-based decisions is key to better management and decision making, no matter how small and large and using a school ERP software makes that possible. 

Reduce Paper Wastage 

In these times of environmental crises, it is important that everyone do their part to eliminate the burden on our finite resources. One of the ways an institution like a school can do this is to reduce their dependency on paper – especially because educational institutions tend to use so much more of this. Implementing a robust ERP software in your school would mean a reduction in the sheer amount of paperwork being done, resulting in a distinct drop in unnecessary paper wastage and associated expenditure also. 

  • Bulk Data Management 

A school is a complex and dynamic institution that is constantly churning out data or information in one way or another. Whether it is something as simple as test scores for social studies class or deeper dives into the way users act within the school ERP Software, there is plenty of data to be managed within the platform. From multiple grade books, to generating financial information for parents, to even reports on usage for management school ERP software can manage data in bulk far more easily than its human counterpart. 

  • Real-time Tracking 

A superlative school software is not just a data churn machine. It is also a day to day companion in the management and running of a school. In every educational institution, there crops up a new challenge that must be addressed, while also maintain the safety and security of all stakeholders. The only way to tackle this is to remain on alert and keep a watchful eye wherever possible. School ERP software is especially good at this since it can timestamp and track things like school attendance, class attendance, transport management, etc from wherever in the world.. Real-time tracking of everyday operations is thus made possible thanks to school ERP software. 

  • Enhance Security 

For any school, the safety and security of stakeholders are of paramount importance. Take the case of transport management where vulnerable students must be directed to safely commute to and from school to home. School ERP software makes this possible through real-time tracking of the transport vehicle, constantly updated bus routes and transport information. IT can also track attendance down to the school and classroom level through RFID attendance features. Finally, it also protects the financial security of parents by safely generating fee information, reports and receipts in a timely and confidential fashion. 

  • Multi-School Management

Unlike old fashioned, dedicated technology, school ERP software is built to handle the load of managing multiple schools, branches, and institutions under a single banner. This means that the same ERP software can be used to manage multiple schools – all within the same platform without the need to buy multiple versions of the same software. This also lends a sense of unity to the school itself since processes would be similar across schools, but also allows for some degree of customization based on unique and individual needs. This kind of blend of customization and generalization is only possible with the implementation of school ERP software across institutions. 

  • Technology Forward Schooling 

It is undeniable that technology is now endemic to the world we live in. As we move advance further technologically, its use is becoming more and more normalized across our lives. The use of technology is no longer limited to work or for official purposes – one only has to see the proliferation of smartphones even in developing nations and the penetration of internet reach to understand that technology and living in this world are now inextricably linked. School ERP software is both an outcome and a carrier of this phenomenon and with good reason. It is important to have stakeholders in the educational ecosystem who keep pace with the world. Especially with students, preparing them realistically for the world they will live and work in is important – familiarising them with management tools like ERP software will ensure they develop an affinity towards technology. 

  • Improves Stakeholder Relationships 

Thanks to all of the above reasons, it is only inevitable that all stakeholders in the educational ecosystem become more effective workers and thus communicators with each other. When a school ERP software is implemented it is relying on the unerring efficacy of its users to function properly – whenever there is an error, it forces the user to identify the same, correct it, and eliminate future errors. This means that stakeholders work more effectively solo and with each other since their roles are very clearly defined. Stakeholder relationships are thus more clearly defined and better effective, thanks to the use of a tool or aid like Fedena school ERP software. 

Conclusion 

We can thus see that school ERP software like Fedena is now becoming indispensable to any forward-thinking, modern, and quality educational institution like a school or college. Without the support of ERP software built for schools, an educational institution is ignoring reality and the way the world actually works these days. To remain in step with this fast-paced, globalized, technology-driven world, it is thus undeniable that schools need dedicated ERP software. 

school ERP software

Is Your School ERP Software Working At Its Optimum Level?

The dictionary defines Optimum Level as the “state of something is the best level or state that it could achieve.” 

Today, productivity is a key mantra to success and for any organization to be successful it is essential that there needs to be an optimal environment where employees can work. This optimal environment goes beyond the basic amenities of a desk, computer, and chair. Instead, it means creating opportunities where employees are free to work and perform, do what they are good at and develop their skillset.

Similarly, in any organization, it is essential that the software performs at the optimum level by giving you the results aligned to the organizational goals. 

A school ERP software is a tool that is specifically designed to help schools, colleges and educational institutes to streamline a system of paperless administration. It consists of various modules that assist the teachers and staff in maintaining student records, academic history, and other essential student information in a cloud storage system.

However, how can an educational institute know if their school ERP software is performing at its optimum level? Is it helping the school function more competently on a day to day basis or it simply leading to chaos and confusion in everyday functioning? Is it aligned to the school goals? Or is it leading to slower decision making?

To get answers to all these questions and to know if your school ERP software is performing at an optimum level, we need to determine if the software is able to perform the following tasks:

  • Automate All Operation:

Running a school can often be an amalgamation of many mundane and time-consuming tasks. Many times important classroom time is spent by the teachers on routine tasks such as attendance, report card generation, etc. thus affecting their productivity and impacting the learning of the students.

However, the use of a school ERP software can simplify this process in a truly effective way. It automates almost all of the tasks related to the management of the school. This can range from biometric system attendance management, fee management, transport management, library management. It automates almost all of the tasks in a seamless manner while eliminating a vast portion of the manual work.

For instance, in terms of fee management,  the school ERP software automates almost all of the tasks such as storing fee payment data, generating fee receipts, sending outstanding fee reminders to students, calculating pending fee amounts etc.

  • Reduce The Paper Wastage:

Schools have to deal with a large amount of paperwork that accumulates on a daily basis. This paperwork ranges from assignment results, report data, admission forms, inquiry registrations, alumni details, student records – the list is endless.

This document management takes a lot of time and effort as they need to be organized and stored. This storage can be expensive. Furthermore, retrieving the information when needed can be a tiresome and costly affair. 

However, an optimally functioning school ERP system ensures that all the documents are saved in a digital format and saved securely on a cloud system. Thus saving schools the time and effort of storing, saving, organizing these documents and making it easier and faster than ever to retrieve the information when needed. Thus a school ERP system not only reduced paper wastage but it also ensures that it helps save schools time and money.

  • Provide Insightful Reports To Make Better And Faster Decisions:

A key function and advantage of a school ERP software functions are to generate reports for the various functions and departments of the school. These reports range from reports on the transport system, student attendance, human resources, admissions and registration, sports and extracurriculars—all areas where schools regularly devote a majority of their resources. The reports are easy to customize according to the needs of the administration and can be accessed at the click of the mouse.

These easy to access reports play a pivotal role in the decision-making process in schools. By providing the right information at the right times – the school ERP system is able to provide insightful reports that help the school make faster decisions- that are strategically based on sound information and data.

  • Proper Communication Between Parents And Teachers:

As compared to a previous generation of parents, today parents like to take an active interest in their child’s academic life. From knowing the latest test scores to being updated on all the extracurricular activities, parents are active participants in the student’s learning experience and hence it is important for schools to communicate with the parents regularly.  To update the parents on various day to day activities such as homework assignments, attendance reports, and other daily notes, teachers need to write these notes for every student in the classroom.

But this can be a time-consuming task that eats into productive teaching hours. On the other hand printing circulars for holidays and events can lead to increased cost. A school ERP software sends automatic notes, updates and reminders to the parents as and when needed.

For instance, if a student is absent, a note is immediately sent to the parents updating them on the same, similarly in case of upcoming holidays or fee reminders the system will send a reminder to the parents over SMS or email, thus saving the teachers countless hours of work writing individual notes to the parents. This helps improve the parent-teacherer communication and enhances the academic performance of the student.

  • Increase Productivity and ROI:

Buying a school ERP software is a onetime financial investment that goes a long way in improving the productivity of the school teaching staff and administration team. By ensuring that routine tasks are automated, a school ERP system ensures that the staff is able to concentrate on essential jobs that will not only increase the productivity of the teams but will also increase profitability in the long run. Thus ensuring that the school ERP system is an effective ROI for the school.

Today, investing in a school management software and a school ERP system provides educational institutes with numerous benefits and advantages. However, to reap the best advantages of a school ERP software it is imperative that the system work at its optimum level.

Hostel management system

How Hostel Management System Benefit Higher-Ed Institute?

Identifying The Benefits And Implementation Of An Online Hostel Management System

Why do Institutes Need A Hostel Management System?

In our present times, education is no longer limited by geographical borders. An increasing number of students looking for higher education courses are either signing online to institutes of their choice or are moving out of their hometowns to get admissions into courses and colleges that appeal to their career choices. 

In this case, it is imperative for higher schools and colleges to have a hostel facility that can offer these students residential accommodations. But for many educational institutes offering such hostel facilities can be a labor and paper-work intensive task. This can lead to poor resource utilization and can have a negative impact of the efficiency and quality of the academic institutions. 

For institutes looking for effective manage their hostels, technology has come to their rescue with hostel management system that looks after the administering of the hostel, managing administration, mess and other facilities in institutions in an efficient manner

What Are The Benefits Of An Online Hostel Management System?

Managing a hostel is a tedious task that needs a lot of supervision and can be time consuming. An online hostel management system is a dynamic as well as practical approach as it makes managing the boarding and other related facilities a lot easier

One of the key benefits of a hostel management system is that it reduces the burden on the administration staff an simplifies roles and responsibilities as most of the manual tasks and mundane paperwork can be done through the online system 

An online hostel management system ensures that record management and flawless execution of administrative tasks such as managing hostel applications, registration forms, allotment of rooms, fees management, mess payment management, disciplinary issues and easy communication with students and parents. For the hostel manager, it gives him the flexibiltity to A robust online hostel carry out his daily operations on the go. The hostel administration team can access all the hostel data and manage the workflow from their device at all times – ensuring that updates are made in real time and notifications to parents can also be sent in real time. 

The hostel management software also helps securely store and manage the data of the students, allowing access to a few authorized staff members only. It also helps to automate mundane tasks such as student attendance, fee calculation, receipt generation etc. 

Another important benefit of implementing such a system is that it brings in the transparency in the entire management which helps to develop a trust between the students and the management. 

Additionally a hostel that runs smoothly without any issues or errors helps the educational institute in building a stronger brand for itself. It is important for institutes for understand that is not managed well can actually deter students from taking admissions in that institute.

To summarize, the benefits of an Online Hostel Management System are
  1. It is less time and effort consuming
  2. It makes the process of updating the data is fast
  3. It automates mundane tasks 
  4. It secures the data of the students
  5. It reduces the manual work of management
  6. It enhances the reputation of the educational institute

What Are The Essential Features Of An Online Hostel Management System?

  • Manage Hostel Details:

An online hostel management system helps the administration team with tasks related to running an efficient hostel in your institution. These include recording details about the hostel such as hostel room information such as type of hostel, hostel warden as well as managing room allocations.  It also includes receiving and maintaining the applications, analyzing and appraising these application and marking them as qualified or disqualified. 

This module also offers variety of reports such block list, room allocation list, mess report, joining report etc. to ensure a smooth day to day functioning of the hostel.

In addition to student details, staff details also can be register in this module. This helps to know each and every detail of the corresponding staff who allocated the particular duty and contacting also become easy.

  • Manage Room Details: 

Hostel plugin of a hostel management system also involves recording all the details about the hostel rooms. This includes details like the number of rooms in each hostel, and the number of students each room can accommodate. For each room, the online software allows the administration team to assign a fare that students will need to pay.

  • Allocate Room To Students:

Room allotment is an essential part of hostel management. Students can be provided hostel accommodation based on the availability of rooms. Manual allocation of rooms can be very difficult in large to medium sized hostels and an online system makes this task easier and error free. 

  • Fees Collection: 

An online hostel management system makes the tedious task of calculating hostel fees and its collecting it easier and faster. This task is made easy with an online hostel management system as the fees can calculated and view batch wise as well as user wise. 

  • Check Hostel Fees Defaulter:

Using the hostel management software, the administrators check on the students who have defaulted on their hostel fees and can notify the students to pay their fee dues. The online system can not only calculate the hostel fees of the students but it can also keep a record of payment status, update the payment status in real-time and generate receipts for the payments. It allows the administrators to access the list of defaulters and remind them of payments though automatic messages and emails. 

  • Check Rooms Availability:

The online software makes it easy to assign rooms to the students, access the room change requests as well as complaints and solve them on time. The administrator can check the availability of rooms remotely and thus ensure that the assigning of hostel rooms is an easy and error free process. 

With educational institutes growing rapidly, there is a subsequent growth in the number of hostels for students. Managing a hostel can be a cumbersome task but with the help of a hostel management software, it is now easier than ever before to manage a hostel in an efficient manner.

SaaS-based ERP for schools

Why invest in a SaaS-based ERP for schools and colleges?

Your choice of ERP for schools is key to its success

What is a SaaS-based ERP for schools? 


SaaS (software as a service) based ERP (enterprise resource planning) for schools and colleges refers to a school management system that relies on a SaaS-based system, i.e, a delivery system that has the software stored and managed on the service provider’s datacentre. An ERP for schools is usually paid for on a subscription basis. They are also usually accessed via an internet browser. The most popular version of SaaS-based ERP for schools can also be referred to as cloud-based ERP for schools. 

What are the advantages of SaaS-based ERP for schools? 


1. Budget-friendly 

The installation, maintenance and perpetual upgrading of on-site IT infrastructure is a very heavy burden on the budget of an educational institution. With a SaaS-based ERP for school, the financial burden is reduced since the infrastructural costs are maintained by the service provider. The benefits of such cost-cutting trickle down from management to teachers, parents, and students alike.
 
2. Reduced Overhead 

Unlike a traditional on-site IT installation, with a SaaS-based ERP for schools, there is no need for the installation, maintenance and constant upgrading of any external hardware or additional server to run the software. Instead, all of this is taken care of by the service provider of the SaaS-based ERP for school itself. This means the burden on the educational institution of installing and maintaining the overheads of a traditional system is reduced, freeing them up to better serve parents, students, teachers and other stakeholders. 

3. Easily integrate with 3rd party software 

While traditional ERP for schools tends to remain pretty closed, SaaS-based ERP for schools is far more friendly to third party software. This means that there is no need to remain restricted to the services being offered by your ERP for school. Instead, one can easily add in more features, services or tools to the existing ERP for school by easily integrating with third-party software that addresses the unique and specific needs of a school. 

4. Easy to scale 

Saas based ERP for school is highly flexible in terms of addressing their users’ needs. Due to how this ERP for schools is structure, one can scale up to meet growing demands – which is useful for a school that is on the come up – or scale down to meet smaller ones. This means that the ERP for school implemented at your educational institution caters to your specific needs, with no wastage of time and resources. Such budget-friendly flexibility is not just advantageous to school management, but also other stakeholders in the school, such as parents, students, and administrators who will be engaging with an ERP for a school that was tailored to them. 



5. Easy Accessibility 

Traditional ERP for schools tends to be locked into the system or geographical location they can be accessed at. SaaS-based ERP for schools can be accessed through an internet browser. This means that anyone with the required permissions can access their ERP for school from anywhere and at any time. This means that parents, students, teachers, and administrative staff are not bound to their specific systems or schools in order to be able to do work with their ERP for schools and can instead be able to take advantage of it on the go. 

6. Needs sensitive and responsive 

A good ERP will keep up with the ever-changing and evolving needs for the school. The educational ecosystem is a dynamic one and it is important for the tools in the space also remain so. With a SaaS-based ERP for school, this kind of real-time flexibility is easier than ever before. Thanks to its easy scalability, accessibility and ability to integrate with third-party software, system upgrades and customization are handled entirely by by the service provider of the SaaS-based ERP for schools.

This reduces the burden on the educational institution in question, while also remaining sensitive to their ever-changing needs and responsive to them in a timely fashion. This is not just to the advantage of school management. Parents and students also benefit from a responsive ERP for schools since they are the end-user interfacing with such applications – it is their needs and usage patterns that determine what the ERP for the school must be capable of.

7. Increased safety and security 

Unlike a traditional ERP for schools where all data is stored on-site in the school’s servers, a SaaS-based ERP for schools has all this backed up in the service provider’s data centers under their own IT infrastructure and systems. This means that the data stored in the ERP for schools is less vulnerable to attack – the data is backed up by the service provider with their own added layers and protocols for protection. This also means that in case of any local data loss or mischief, the ERP for schools data can easily be recovered by the service provider and shared with the school.

This additional layer of security is especially necessary when dealing with data that belongs to vulnerable entities like students or private personal and financial data of parents or even administrative staff that is charged with the responsibility of keeping this data from falling into the wrong hands. 

Online Admission System

Why Do Educational Institutes Need An Online Admission System?

Understanding The Impact Of Technology On The Admission Process And Harnessing The Benefits Of An Online Admission System For Your Institute

Students are central to every educational institute and the student admission season is one of the most essential times of the year for schools and colleges. It is this time of the year that determines how the school will perform for the rest of the academic year and hence educational institutes put in all their resources for a smooth functioning and error-free admission process.

However, today the number of students applying in different institutions and universities is increasing manifold. Additionally, the student’s admission process is getting increasingly complex with interested learners applying from different geographical locations, applying for a myriad combination of subjects, applying using various discounts and scholarships etc. In this scenario is fast becoming increasingly difficult to handle such a large volume of student’s admission in the traditional methods. There is an increasing need for using technology and adapting to an online admission management system.

What is an Online Admission System?


Technology has impacted and integrated into every aspect of our lives including the education sector. As we move into the digital age, it is imperative that educational institutes ensure that students and prospective learners receive information about the courses and admission online. Today, most students and parents simply scour the internet for course information and prefer to apply for the courses they are interested in online.

Presently, an increasing number of educational institutes have begun to rely on web technology for admissions. An Online Admission System is best defined as a web-enabled software designed to manage the entire admission related operations of an institution. It is a simple yet powerful platform that seamlessly connects all the various departments of an educational institution from admission, administration, marketing, accounts, students and many more modules. The use of an online admission management system ensures that existing traditional paper-based complex admission system is transformed into an applicant friendly, efficient, time-saving, accurate, and transparent system at affordable cost with greater speed and wider accessibility 

How Does An Online Admission Management System Work?


1. Registration Process:

The first and most pivotal step of an online admission management system is to share the admission registration URL on the school website or other social media platform. 

This URL should be easily accessible to the students and should give the applicants the opportunity to read the guidelines related to admission, download the admission form or fill in the details in a simple format and then easily submit or upload the application form. This process should be seamlessly easy for the students without any complications or complex procedures. When using Fedena school management software, by using the applicant registration module a student can apply for courses available in the institution. This application can be easily accessed from the school website. 

The school can also set up an Online Payment plugin that will allow the applicants to make a payment for the registration process (If deemed necessary by the school)

2. Review Process:

The online admission management system allows the administration team to access the registrations, review them and allow the students to various courses or simply discard their application. For applicants whose registrations get accepted, the administration can easily allot the batch and fees to the applicant with the click of a mouse

What are the features of an Online Admission Management System?


1. Document Submission

For the applicants, the online admission management systems make it very easy to look at the list of documents needed for the admission process and upload the same.  The feature saves students the hassle of running around and waiting in queues to submit documents as this can be done from the comfort of the home. If the students happen to miss or forget any documents, the student can simply upload the missing document instead of visiting the school, thus saving time and effort.

2. Registration Fees Submission

The online admission system automatically calculates the registration fees and gives students the option for making an online payment at the end of the registration process.

3. Batch Allotment

Once the fees have been paid and the application has been approved by the school administration team, the system allows a course and a batch for the students. This hassle-free process is automated and error-free, an essential feature especially when dealing with a large volume of students. 

4. Save Student Details

The online admission management system saves the details of the student for further use. This includes important information such as addresses, previous mark sheets, and other uploaded information. This is important as the next time if the student needs to apply for another course, the information is readily available. Additionally, it saves the hassle of saving and storing paper documents creating a paper-free and hassle-free digital admission process.

5. Subject Assignment

The online system also assigns subjects to the students based on their interests and their marks. 

6. Enquiry Module

The time of new admissions for any educational institution, especially with all that paperwork can be messy.  But, can the online admission management module makes the process simpler and smarter by allowing for an enquiry module that makes it easy for new applicants to get the information they are looking for at the click of a button.

What are the benefits of an Online Admission Management System?


Applicants’ Convenience: This is one of the greatest advantages of the online application system. All that is the applicants need is access to a computer or a smart device and internet connectivity and they can submit their applications at the click of a mouse, from the comfort of their homes.

Institutes Convenience: Educational institutions also have a major advantage when it comes to an online admission process as there is a quick and efficient system for filtering out candidates and processing of applications is possible through the review process. Additionally, the school gets access to student records and databases which can be saved in a secure manner. There is also a lot of cost-saving that an online admission system offers as the costs of processing applications and employing additional manpower during admissions gets completely eliminated with the implementation of an online application system.

Increased Accuracy and Efficiency: There are high fatigue and monotony involved in the paperwork in the admission process and this can be a catalyst for errors. Not only can these errors be expensive to the school but they also risk the reputation of all involved. Relatively, an online admission system is highly reliable, efficient and eliminates the possibility of human errors.

Increased Geographical Reach: Another advantage of the online admission system is that it makes it possible for candidates from across various locations to apply to the institute without any hassles.

In Conclusion, Online Admission System supports the administration team and the applicants with the support needed by making the admission process faster, easier and hassle-free experience for all concerned. 

implementing Education ERP

Top 5 Mistakes Educators Do While Implementing Education ERP

Being a key stakeholder or decision-maker of your institution is a really tough job. You have to juggle between different set of tasks, people and even tools that you have used in your regular operations. From infrastructure vendors to the accreditation unit of the state, you have to host multiple meetings in a day where you have to prioritize a lot of high priority tasks. 

Yet again, I also believe that there are certain operations in the school which has to be given the deserved attention in order to do justice with the time and money spent in implementing them. One such example is the implementation of an ERP in your institution. One has to be very careful in the proceedings to reap the full benefits of the ERP.

Below we have enlisted the top 5 mistakes that educators do while implementing Education ERP at their institution:

  • Not having the Right Market research

Thi This task is usually assigned to the most trusted advisor in the institution in terms of technology. There are a lot of School Management ERPs in the market nowadays. Finding the right one is the key here. This is really important because the ERP implementation needs the time of all the involved resources. When the ERP fails to deliver, the trust of end-users on such tools deteriorates. Therefore it is suggested that you do thorough research on the best School Management ERPs in consideration before making the next move.

  • Not having an ERP team

Once you have made the right purchase, your job is to start using the software. Just like any other applications, in ERPs we add data to simplify daily critical operations(say Attendance marking for instance). And this data will be available with the employees in the institution. You need to make sure that this data is collected and forwarded to the implementation team. The best way to attain this is by creating an ERP team in the institution who will be responsible to collect and enter the data. This team should be thoroughly trained on each and every module of the application to tackle any situation regarding the implementation. It has been seen that many implementations going downhill because of the unavailability of a SPOC/ ERP team in an institution.

  • Big Bang vs Phased Approach

Finding the right implementation strategy is a decision you have to take very carefully. Big Bang approach should be used with a small team of end-users or if the implementation is limited to only one single location. But in the Phased Approach, the modules trained phase by phase. This not only gives a gateway to minimize risks in the process change but also gives enough time to the end-users to cope up with the change management.

  • Not educating the end Users

This is the most common mistake that the institutes make after the implementation of ERP. Once the handover is completed, it is automatically assumed that the end-users like parents teachers and students would miraculously start using the application. This is however wrong as we have to put in efforts to make sure this happens. Today most of the ERPs come with options like SMS, Emails and even Push notifications, which can be triggered in a matter of clicks to make end-users aware of the existence of the ERP.  Yet again, if none of the above works, you can always have a small kiosk arranged in school gatherings like Sports day, Annual day or even PTMs just to make people aware of how to use the application. The benefits of this can be unimaginable at a later stage.

  • Not strict in enforcing usage

This particular point is pretty much the same for every new change that you want to bring in the institution. There will always be some resistance to change, but still, we have to keep moving for the greater good. In one of the recent chats with my clients, we found that they have made Employee leave application in Fedena a mandatory norm before an employee takes leaves. Having the data on the leaves taken by each employee,  they have certainly found success in saving time in the Loss of pay calculations on a monthly basis. So Enforcement is the driving factor here.

Even though I have listed the major mistakes, I have always found the employees and the management staff quite passionate about their work. The best tip to make a successful implementation is in the engagement of all the parties involved. 

All the very best for the Implementation of the School Management ERP in your Institution.

advantages online examination system

Advantages & Disadvantages of Online Examination System

An online examination is the conducting of an examination or test online in order to measure students academic performance. Traditionally, these evaluations were conducted orally or through written tests using pen and paper. Students gathered in an examination hall or room where a question paper was handed to students and students had to write answers within the allotted time period. These questions were not seen previously in order to ensure a fair evaluation of all students. Students then turn in their answer sheets and after a period of time, evaluators share student scores. 

With an online examination, all these traditional elements continue to persist, however, the mode of test-taking has changed – instead of a physical examination hall, students instead log into an online examination system through which they access the question paper and share their answers. Evaluation and the publication of results also happen within this system.

What are the advantages of an online examination system? 

The advantages of implementing an online examination system at your educational institution are plenty. Below we discuss some key, easily accessed advantages of switching to an online examination system at your school: 

  • Environmentally Friendly 

Straight out of the gate, an online examination system cuts down the negative impact traditional pen and paper exams have on the environment. The sheer amount of reduction in the use of paper is immense and wastage of paper is also curbed. In a world where students will be graduating into an environmental crisis being caused by climate change, this kind of eco-friendly and forward-thinking approach to everyday processes is important. Students will imbibe these values over the course of their education. 

  • Technologically Forward

Another key advantage to using the online examination system is that it integrates well into a technologically rich world. The use of pen and paper in professional situations is reducing. Most work is done using email, text messages, computers for presentations, computer-based design, etc. Making students familiar with a variety of interfaces using this system is preparing them for the real world. It is likely their familiarity with such an interface and process will be especially helpful for events such as training and testing even in the future after they have graduated. 

  • Reduces Labor Cost 

The sheer amount of resources that can be used to set up a single examination is mind-boggling — from teachers setting the examination to administrators ensuring that enough copies of the exam paper have been made for all students. Using an online examination system eliminates many of these processes and the associated labor costs, which directly and positively impacts the bottom line of the educational institution implementing the system. 

  • Saves on Time Investment 

Creating, administering and evaluating a test are time-intensive tasks for everyone involved from the student to the teachers. Using an online examination system allows some amount of reduction in the time investment required of the examination process as a whole. This is because features like addition and import of questions, easy access to the exam for students, and batch-wise evaluations allow students and teachers to save valuable time that would ordinarily be wasted on non-primary tasks and instead direct those energies towards actually setting and assessing scholarly progress for students. 

  • Reduces Overheads 

The overhead costs of securing an examination hall, printing out multiple question papers, providing students answer sheets and supplementary materials can really add up. Switching to an online examination system, however, directly reduces or eliminates many of these overhead costs. Such a switch positively impacts the bottomline of the educational institution in question, freeing up much-needed resources for the school or college that can then be directed towards core responsibilities. 

  • Increased Security and Privacy 

A final advantage of the online examination system is that it allows for increased student privacy and an improvement in how secure the entire process is for all stakeholders involved. For instance, there can be no meddling or untoward activities within the system since there is no opportunity for malicious elements to game the system and produce erroneous responses or results, engage in cheating or any other unethical practices. 

Students also receive results confidentially maintaining their dignity amongst peers and encouraging positive growth instead of unhealthy and pointless competition with peers. This kind of security and privacy may seem excessive, but it really creates a healthier and more positive mindset towards the entire examination process for both students and teachers alike. Fostering this kind of attitude is to benefit of the educational institution on the whole. 

What are the disadvantages of an online examination system? 

  • Open Book Exams 

Due to the nature of the format of an online examination system, exams administered through this platform to some degree become open book exams. Unlike traditional examination settings that did not allow external materials into the physical space the exam was being conducted, nothing stops students from referring to their course materials during an online exam. Since there is also no direct supervision during the exam time period, the entire system is reliant on an honor system to prevent cheating or other malpractice. 

However, teachers can counter this effect by setting questions that do not rely on the student’s ability to look up information in a textbook or Google for data. Instead, questions should aim to test the student’s understanding of the subject matter. In some ways, these are predictors of the student’s actual absorption of the material being taught and thus a better representation of their scholarly progress. 

  • Onboarding onto New Technology 

The implementation of an online examination system necessitates a period of familiarisation on part of all users. Any change in structure will require some investment in onboarding on behalf of the educational institution in question. 

The best approach to take here would be to design training for both students and teachers during the transition from traditional examinations to using the online examination system. These training would familiarise students and teachers on the various features of the system making it more likely they will actually use it instead of sticking to the status quo in terms of how exams are administered at their school. 

  • Infrastructural Barriers 

While the online examination system offers great scope to increase inclusion and accessibility for students across the world, its positive impact can still be mitigated by infrastructural conditions of the location in question. Such barriers are out of the control of the system itself, however, it is undeniable that it is affected by it. 

In many parts of the world things like steady internet connectivity, the existence of an electrical connection, and other infrastructural considerations might interfere with how an online examination system will work. It is thus important to keep the audience taking the exam in mind when implementing the use of this system at your school. 

  • Not suited for Collaborative Evaluations or Group Projects 

The very nature of examinations in the online examination system prevents certain modes of evaluation being implemented at the school. The most obvious one here is that it is not an ideal platform for collaborative evaluations or group projects. This is because the nature of the platform is objective, preventing subjective evaluations where points are handed out to a group for subjective efforts, rather than points awarded on an existing framework. 

Conclusion 

Examinations are an inevitable part of the educational ecosystem. With evolving technologies, a globalized world, and an increasingly competitive educational landscape, it is necessary to keep up with the times. Along with ever-evolving teaching and learning methods, processes like examinations must also be examined. An online examination system is the product of such an analysis – it automates, digitizes and flattens the process to become more accessible, inclusive and accurate compared to its previous avatar. At the same time, it does not eliminate best practices in student evaluation and examination that have been built over the years. Instead, the online examination system is a culmination of the old and familiar and the new and innovative. 

online exam system

Why do we need an Online Exam System?

What is an Online Exam System? 


An online exam system is a standalone feature in a school management system that covers the experience of administering an exam, taking an exam, and following outcomes from end to end. 

It provides comprehensive examination experience for both students and teachers alike. It is less laborious and overhead intensive examination experience since it automated and digitized the examination administration experience, while also ensuring greater flexibility and access for students from all corners of the world.

Why do Schools need an Online Exam Management System? 


The traditional examination system has been in place for a long time. Over the years, tweaks in exam duration, question format, evaluation methods, and feedback have evolved, but generally speaking this pen and paper model has persisted over decades of education. So why the change to an online examination system now? 

Simply put, with innovations in technology, an increasingly globalized world, and data-driven insights into teaching and learning methodologies, an online examination system might provide a better perspective into the scholarly journey of a student. Examinations are not just a part and parcel of student life. They are an evaluative tool that allows students, teachers, and parents to track and measure the student’s scholarly progress. It also serves as a concrete metric on which to base learning and teaching decisions for the future. 

Unlike a traditional examination system, an online examination system is more enhanced in numerous ways. From easier setup to remote access, to faster evaluations, an online exam system is better at fulfilling its primary role of being an evaluative tool. 

What are the Features of an Online Exam System? 


An Online examination system can have a variety of features that would be helpful to both teachers and students alike. Below we discuss some key features in detail along with the benefits they bring to the table over a traditional pen and paper examination: 

1. Create Subject and MCQ questions 

The online examination software allows users to create examination papers by subject and using multiple-choice questions. This kind of granular ability to create curated questions ensures that examinations remain dynamic and up to date instead of being outdated or outmoded in any way. It also means that a constant stream of questions is being added to the institutional knowledge of the school in question or even archives of a question bank for future educators to use. 

2. Check the existing exams batch-wise 

It allows for users to evaluate existing exams on a batch-wise basis. This allows for task breakdown making it easier for teachers to check answers for questions in the examination administered. Traditional pen and paper examination evaluation can often feel like it is overwhelming due to the sheer physical volume of work to be assessed. With batch-wise evaluation in the online examination system, the task is broken down to be more surmountable, making it less time consuming and laborious in the process. 

3. View Exam Results Batch Wise 

Similar to the ability to evaluate batch-wise, the online examination system also allows exam results to be viewed as batch-wise. Once again, this allows students and teachers to take on a seemingly overwhelming task with more ease. 



4. Reset Examination Batch Wise 

Let us say an examination needs to be retaken due to unforeseen circumstances – from inclement weather delays to administration errors, there are many reasons an examination may need to be retaken. This can be done easily within the online examination system because the system allows you to reset an examination so all previous test scores and responses are disregarded and students can take the examination as a fresh exam. 

This also allows teachers creating an examination to create dummy exams and do a run through themselves to ensure that students have a hassle-free examination. This kind of beta testing is efficient and effective in ensuring a smooth examination experience for all students. 

Conclusion:

An online examination management system is the way of the future. It is not a revolutionizing of an existing system, instead of enhancement of it. It is the first step in better understanding and analyzing absorption of course material by students, recall of said material, the effectiveness of teaching methods being used in a classroom.

It is also an easy way to collect data to evaluate a student’s performance over the long-term. The results speak for themselves as it benefits all stakeholders in the educational ecosystem – teachers, students, parents, and school management. 

Automatic Leave Reset in School ERP

Upcoming Feature in School ERP: Automatic Leave Reset

No more fretting about crediting the leaves manually. Now automate the leaves crediting process in just a tap. 

A good leave management system increases employee satisfaction, provides transparency and reduce the labor costs. Previously in Fedena system, to reset the leaves HR or Payroll manager has to do it manually. For instance, the manager has to calculate the last credited leaves and accordingly assign the leaves for the upcoming months. But with this new feature update, our software now has the capability to automate this entire process from an end to end perspective. Now for a year, you can set up the leave crediting value and frequency (as per your requirement) and the leaves will get credited automatically in the user accounts. This process not only helps the managers to complete their leave task each year effortlessly but also increases their productivity.

Why use the new Automatic Leave Reset feature?

The current leave reset feature demands too much manual intervention to function properly. Even small missteps can cause disasters like resource crunch, payroll processing errors, and legal complications. The accuracy is questionable. To stay clear of the administrative arsenic, legal landmines, and payroll pitfalls you need a robust leave management system. Before you start using the new auto leave reset feature, you’ll need to understand the whole process. 

How does it work?

The new automatic leave reset feature will not be enabled by default, you can decide when to use it. You will get an option to switch to the automatic leave reset feature. You can even activate this in the mid of a year by creating a leave year within the current year. Once you switch to the new leave year based auto leave reset system, there is no option to revert to the old leave reset feature.

Steps considered mandate in the new feature:
  • Update leave types

First and foremost, you will have to update the credit frequency and credit value for all the existing leave types in your institution.

  • Set the Leave Year

Next, you need to first define the leave year. The leave year that is activated will be the default year range for your institution. All the leaves credited will be under this chosen leave year.

  • Choose the Leave Credit Type

The leave credit will work the way you want it to. You can either go with the manual method of crediting the leaves to employee balance or just activate the automatic method. Also, for all the existing leave types you will have to choose the leave credit type.

  • Leave Credit Date setting

Choose when you wish to have the credit happening in the user’s account. Usually, as a practice, most companies grant leave credits to their employees as per the calendar year. But with this feature, the update can happen as per the last credit date of your institution. You no longer have to follow the traditional method of crediting the leaves.

In short, you can manage your employee leave data in just a few clicks! 

We hope you would like the new Automatic Leave Reset feature. To know more about this contact our support team. Also, keep visiting our blog for everyday hacks for your school management using Fedena.

School Finance Management

School Finance Management: How to Manage it Effectively?

Struggling To Manage Your School Finances Effectively? Here Is How A School Finance Management Software Can Help You

Financial management is one of the most fundamental practices in any enterprise or business including schools and other educational institutes. Financial management essentially means planning, organizing, directing and controlling the financial activities in schools so that the financial resources are used in an efficient and effective manner.

Financial management ensures that the administration and management team are able to manage the budget in a better manner and make informed decisions related to the school budget.

Unlike a business organization, in a school setting, financial management has three key segments to it:

  • Student Fees Management:
    For the school finance team, student fees are a large part of the financial management and school finance management tools helps to ease the process of student fees management in a number of ways.
    1. Create Fees:
      Creating and calculating the fees for a school full of students can be a tedious affair. If done manually, the administration team has to take into account the class of the student, sibling discounts, additional discounts, transportation fees, hostel fees, and many other such elements. However, with the help of a school finance management software not only does this calculation become easier but the automated system helps eliminate human errors – thus making the process of creating and calculating fees easy and error-free.
    2. Schedule Fees:
      The school finance management software also helps to schedule the fees and send out an automatic reminder to the parents about payment for the same. The software helps to automate the fee invoicing process, scheduling it and generating fees due to reports as and when needed.
    3. Check Fees Defaulter:
      This module of the school finance management software allows for the finance team to easily get a quick update on the students whose fees are pending. The system can also be set up to send reminders to parents about pending fees or even any other school-related payment. Fee defaulters report can be checked and the can be reminded about the pending fees via sms/email.
    4. Check Fees Structure And Fee Refunds:
      In a school system, it is very common for the school fees to vary from student to student depending on a number of variables such as class, sibling discount, facilities available such as a hostel, canteen, transport, etc. In this scenario, the school finance management app helps the team to check the fees structure accurately and issue out refunds when needed.
    5. Fees Report Such As Batch Wise And Students Wise:
      One of the biggest advantages of a school finance management system is that it takes the pressure of making and submitting reports. The administration team can use the school finance management software to create and edit reports related to fees. These reports can be easily customized as per the needs of each school.
  • Staff Payroll Management:
    Schools also have many employees and staff ranging from teachers, administration staff, department heads, trained and untrained support staff, various specialists, counselors, etc. This staff payroll management system helps the school to manage and deal with the financial aspects of staff salary, taxation calculation, special allowances, deductions, gross pay, net pay, etc.
    The software also offers employee attendance management for easy salary computation at the end of the month. Besides attendance data, the software also takes into account variables like mid-year salary revision data Additionally, it can be customized according to the school’s various policies such as pay policy, leave and benefits policy, attendance policy to calculate the final pay towards the end of each month.
    1. Generate Payslip:
      The school management system with the finance and staff management module helps to easily generate a payslip towards the end of each month. This payslip is personalized for every employee depending on his salary. Generating this same payslip manually towards the end of each month is not only a tedious affair but it is also prone to human errors and miscalculations.
    2. Pay Slip Reports:
      Besides generating monthly payslips, the staff payroll management system can also generate pay slip reports for the school. The reports can be easily customized and can be generated with ease and minimum effort.
    3. Approve And Reject The Employees Pay Slip:
      This is another benefit of the staff payroll management system as employee payslips can be easily approved or rejected by the employees. The employees can view their payslip from their profile and can either reject it, add remarks over it or approve it and get a PDF of the same.
    4. Create Payroll Group:
      Payroll groups define the payroll structure of the employees based on the payroll categories added to the group. Sometimes a single payroll schedule may not fit the requirements of an institution. This option allows the school HR team to create different payroll groups, to group employees who have a common payroll structure, payment frequency, and LOP calculation method. Each payroll group created must be processed separately. 
  • School Account Management:
    The school finance management system offers school and educational institutes a broad selection of features that empowers them with the ability to manage and control their accounts more effectively.
    1. Financial Reports:
      This feature allows the school finance team to view the various transactions for a customizable period of time. The reports show all the existing categories of income and expenses with an ability to view and generate reports in complete detail such as discounts, fines, etc.
    2. Transaction Management:
      The system allows for common transactions that are done in the school to be recorded by creating custom categories. Similarly, custom categories can be created forever new expenses and new incomes. The system also makes it easy to revert manage donations taxes and for easy asset and liability management.
SSRVM Case Study

Case Study: How Fedena helped 70+ Institute of SSRVM in automating their daily school operations?

About SSRVM:

SSRVM is one of the prestigious Group of Institutions in India. It was established in 1999,  to provide a world-class, holistic education to students across various age groups and multiple fields of study. So far, SSRVM Trust has established about 98 educational institutes, ranging from Pre Primary to P.G. Studies in diverse areas – viz: Management, Computer Study, Ayurveda medicine, etc. and has more than 40,000 students.

The founder of SSRVM Trust, Gurudev Sri Sri Ravishankar Ji believes that just information is not education. It is culturing our behavior and attitude. We can perceive things better. The purpose of education is to increase awareness. Only a school that can nourish inbuilt virtues can impart real intelligence.

Executive Summary: In this case study, we take a more in-depth look into how Fedena helped 70+ institute of SSRVM in automating their daily school operations. Also, helped in saving approximately 71% of staff time.

Challenges & Requirements:
  • SSRVM has institutions across major cities and also in remote parts of the country. They needed a Software which is easy to use even for the novice users. And which provide a common platform for all the stakeholders to connect with each other.
  • SSRVM was looking for a SaaS solution which would eliminate the need of dedicated hardware and save time in installation, maintaining, & upgrading of the software.
  • SSRVM already had a well-trained team of software professionals and domain experts (SSRVM Techsupport) who needed a ‘stable’ software with the potential to integrate multiple aspects of their schools’ day to day work with single-click report generation platform. 
  • SSRVM needed software with ‘complete’ set of basic functionalities and enhanced features to support schools operational needs. 
  • SSRVM Techsupport team wanted to implement and train the SSRVM schools staff by themselves and needed premium backend support from the software provider.
  • Every day all the schools were getting hundreds of admission inquiries. SSRVM looked for a platform which can collect, sort, and manage all the data at a single system and thus save time and labor cost.
  • With an increasing number of students, the fees collection process become time-consuming.  With their existing solution, SSRVM schools were not able to track fee defaulters and also not able to generate e-receipt in a real-time.
  • Schools were following the conventional method to manage attendance and timetable. And wanted to adopt an automated solution that will save time. This would help the Teachers to focus more on teaching and other productive tasks. 
  • Managing employees records and payslip for thousands of employees on an excel sheet were getting complicated day by day. SSRVM looked or a solution which can make this process flawless.
  • 70+ Schools under SSRVM trust had diverse grade book and examination requirements. Ex: CBSE, ICSE, STATE . and SSRVM Techsupport wanted a configurable solution to achieve this requirement.

The Solution:

After doing an in-depth analysis and evaluating the challenges, we understood that the Fedena Pro SaaS with Multi-School Dashboard is the right solution for SSRVM Trust. With SSRVM Techsupport Team leading the charge for implementation & training, Fedena was successfully implemented in all 70 institutions. Sooner all the stakeholders started driving immediate benefit out of the software.

Key Highlights of Solution:

  • Maintaining reports up-to-date is one of the uphill tasks for the admins. With Report feature in Fedena, the complete process became effortless as they can generate outstanding and customized reports in a fraction of seconds. 
  • With the HR module, all the information related to employees can be easily accessed from anywhere. For example: Easy generation of payslips. Availability of full information about employees, including payroll details in Fedena.
  • It automated the student admission and examination process and helped in saving a lot of paperwork, improving the collection of information at the time of admission.
  • Now maintaining student attendance has become simple and easy. In a single click, the teacher can mark the attendance of the students. The whole process becomes digital. 
  • Finance & Fees feature helped the admin in identifying the fees defaulters. The excel sheets got replaced by Fedena, where the user can keep track of all pending fees that are available at a time, can quickly generate reports on outstanding fees helping in easy management of all the financial records. 
  • Timetable feature helped in setting up various timetables and instant access to classroom and subject information is available to teachers, students, and parents. 

The Success:

Now, after consistently using Fedena Pro Module for more than 5 years, SSRVM employees are saving approximately 71% of their time, which they were loosing while managing all the tasks manually. With Fedena, most of SSRVM  administrative tasks have become automated, and it has become easy for the stakeholders to keep a realtime track on all the activities.

“SSRVM Trust appreciates Foradian Technologies Pvt Ltd. for their highly skilled consultants and excellent project management capabilities demonstrated during the implementation of this project. They continue to provide us with excellent operations and post-implementation services through their engineers, which ensures continued support for the Fedena ERP. We are highly impressed by the quality of documentation, commitment to adhere to high standards, and ability to provide the required training and support to our staff.”

Siva Kanchibotla
SSRVM Trust