teaching digital citizenship in schools

The Importance Of Teaching Digital Citizenship in Schools

What is digital citizenship?

Digital citizenship can be defined as creating an upright standing in the digital world by following the various norms, rules and behaving responsibly to ensure that there is no misuse of the unlimited powers of the internet.

Digital citizenship can also be defined as the correct online etiquette, an understanding of how technologies work, knowledge about digital ethics, laws, and adequate information about online safety including security from hackers and online predators.

What is the digital responsibility?

Digital responsibility is the ethical burden we have to ensure that we must use all types of technology in an acceptable and ethical manner. It ensures that you practice your right to privacy and freedom of expression in an appropriate manner.

Why is it important to teach digital citizenship in schools?

Today, technology is a part of every young person’s childhood and students have access to technology from their infancy. It is therefore critical that just as schools and parents focus on teaching their kids, how to be good citizens in a community, there should be an added effort to teach students the rules of digital citizenship – also called as digital wellness or digital ethics.

The internet is filled with instances of cyberbullying, online crimes against kids, predators grooming kids and lots more. In this situation, it is important for schools to include digital citizenship into their syllabus.

Digital Citizenship is important to prepare students to live in a world full of technology. In a world where students use devices and tablets in schools, it is, therefore, become increasingly important to teach digital citizenship in schools.

Recap:  Benefits of teaching coding in the classroom

How can digital citizenship be taught in schools?

1. Embedded in daily lessons

One of the easiest ways to teach children online responsibility and digital citizenship is by including it as a part of the daily syllabus and studies. Teachers can use presentations and essay assignments to teach students about copyrights, plagiarism and the importance of citing one’s research.

Older students can be taught about intellectual rights, trademarks – thus teaching students about responsible online behaviour in terms of content and copyright.

2. Special workshops

Schools can also organise workshops with cybersecurity experts and parents to teach students how to stay safe from hackers, predators and other types of online scammers. Students can also be taught the importance of their digital footprint and how it can have an impact on their entire personal and professional lives.

3. Group discussions

Students can also be encouraged to participate in group discussions on social media etiquette as well as cyberbullying, pornography and other age and class relevant topics

Over the past decade, there has been a greater dependence on technology and this makes responsible digital citizenship the need of the hour. As schools focus on increasing online competencies, digital citizenship often gets neglected into the background. However, in a classroom infused with smart devices and technology, the smart way into the future is to teach students how to use the internet is a responsible an ethical manner.

teaching coding in the classroom

Benefits of teaching coding in the classroom

Benefits of teaching coding in the classroom

  1. Persistence
  2. Develop problem-solving skills
  3. The courage to attempt new things
  4. Improve Math Skills
  5. Learn the importance of context
  6. Improve Processing Skills
  7. Build determination
  8. Enhance creativity
  9. Get over the gender barrier
  10. Job Opportunities


One of the biggest benefits of teaching coding in the classroom is teaching the skill of critical thinking. You educators want all their students to be critical thinkers and this is where coding can be so useful. If these skills can be developed in kids at such a young age it would only stand them in good stead for years to come. When you are working on a coding problem there is no way that you can take any shortcuts and solve the issues. You need to devote a whole lot of time and energy in order to look at the issues that come up in this regard and then understand them at various levels.

This can be really helpful in various other areas of the students’ education and life in general.

1. Persistence

As such you would find it hard to teach persistence to your students but this is one skill that they must learn if they are to do well in life. You would always want your students to keep going no matter what problem they face. One way to help them do this is to teach them coding in class.   

2. Problem-solving skills

Coding encourages students to learn various skills that can help them solve various problems.

At the same time, it also encourages the students to think outside the box as well. For example, in coding whenever you come across a dead end of sorts you can always go back and try again. This mentality to keep trying it again and again till the time they can succeed will be immensely helpful for the students and they would attain success in all their future endeavours.

3. The courage to attempt new things

At times in your life, you may get stuck in a sloppy situation of sorts, a rut where you do not wish try anything new in life.

However, it is always good to learn new things in life and this is something that is applicable for all of us. As a teacher, you may never know what would interest a student. For example, you could see a student take to coding and excel in it when you may have expected it the least. In this case, all they needed to do was just attempt it once.

4. Math skills

In order to be great at coding, you need to have a certain level of proficiency in coding as well. When you are encouraging your students to learn to code, you are basically helping them practice their math as well.

The best part of this is that they may not even realize that they are doing the math. So even in case a student openly hates math but loves coding she or he is learning a few mathematical skills that will serve her or him well for years to come.

5. Learn the importance of context

There are certain periods in coding when people learn how to code but are confused as well. In such phases, it is but natural for them to ask what it all means. However, when they start to piece it all together it becomes one of the most beautiful things for them in life.

When you are encouraging students to learn and practice coding you are basically helping them learn the true meaning of the word context. Once this is out of the way you can also teach them how to use it in other areas of their education.  

6. Processing skills

When students learn to code it is a lot like learning a new language. This means that your students are going to learn processing skills as well. It is not a language per se like French, German, and Spanish but it is a universal language as such.

It does not matter where you are in the world if you know the language of coding your students would be able to communicate with other people, and that is a great thing, is it not?

7. Determination

Getting from one level to another of Minecraft can be rather difficult. If you do not believe this statement just go and ask your students. When you hear them narrate their stories you can tell them that it is basically coding. In fact, you would love their expression when those kids realize that they have been doing coding work all this while.

That realization is a great one indeed. Now, you can ask your students to use the determination they used in that work in other areas of study as well. This will only help them in days to come for sure.

Recap: BYOD vs 1:1 learning

8. Creativity

Minecraft is a great example of how coding can teach your students to be creative. In this particular game, they would love the factor of creativity for sure – where they can easily build their own world and that too all by themselves. As such, it is quite a powerful game, to say the least. Kids get the chance to show off their creative side and innovate just as they want to.

There is no one to tell them to do otherwise. Since your students are kids they may not have a lot of say in what they are able to do and what they are not. However, when they are doing coding work they are the ones with all the control in their hands.

9. Getting over gender barriers

As far as the tech industries around the world are concerned it is men who seem to be holding down most of the positions. This is especially true when it comes to coding work.

But as an educator, you should want to change that and address the gender disparity. In fact, as far as countries such as the United States of America (USA) are concerned less than a per cent of coders happen to be girls who belong to the coloured communities. If you are a teacher worth the name you would want to change that. In fact, you can set up small communities in your school whereby you can encourage girls of colour to come forth and take part in such work.

10. Job Opportunities

In today’s competitive world, coding has become a necessary element in every organisation. Either student seeks a job in the IT industry or in the retail industry the basic IT skills required in every department. An individual equipped with coding skills is not only capable of earning a high salary compared to other job profiles but also the scope of opportunity expand for them.



BYOD Or 1:1 learning

Choosing BYOD vs 1:1 learning – Read On To Find The Perfect Solution For You

The new age classroom is a learning space that is filled with students engaging with knowledge in new ways, learning at a pace and in a way that most suits their personal taste, learning style and their personality. In this digital classroom, where technology and mobile learning reigns high, educators and school remain conflicted on one ongoing conundrum – making the choice between BYOD vs 1:1 learning.

1:1 also known as one-to-one computing is a classroom where the school provides the same device to all that students to use over the school’s wireless connection. A Bring Your Own Device (BYOD) initiative, on the other hand, encourages students and the staff to bring their own devices to school to be used for educational purposes.

Today, schools are choosing either one of these routes as they introduce the concept of digital classrooms to their students and teachers. However, making a choice between these can often be challenging.

This is why we have collated a list to enable you to make a choice between these two directions:

1. Equality in the classroom

Having a one-to-one computing classroom ensures that all the students are on the same page in terms to the type of device as well as the functioning capacity of the device – thus creating digital equality in the classroom. On the other hand, in a BYOD scenario, very often the more well-to-do students in the classroom will have access to better and faster devices, that not only give them an undue advantage, but it may lead to the other students feeling inferior or in worst cases, even being bullied for their humble gadgets.

2. Hassle free for teachers and administrators

The IT administrators in the school are responsible for setting up access and permissions for devices. However, these simple tasks become extra challenging when there are varied devices across various platforms in the same classroom – such as windows, iOS, Android etc. For teachers working in the classroom, this can be a problem as they need to ensure that all the digital lessons they create are device agnostic. This means that they should work regardless of the device the student is using and the platform they are on. Additionally, often in the classroom, the students can call upon the teachers to provide basic troubleshooting for devices they are not familiar with.

However, using the same device eliminates all these issues, and makes the digital classroom a hassle-free experience

Very often mobile applications are not the same across all platforms and this may cause challenges in a BYOD classroom with many students not being able to access essential apps, programs and losing out on critical learning experiences.

Whereas, on the other hand in a 1:1 classroom, all the students are on the same platform and are all using the same device, thus ensuring that students have equal opportunity to access the information as and when required.

Read more: Things to consider before you (BYOD)bring your own device to the classroom

3. The cost to the schools

Most schools have a very limited budget for the annual year and setting up a digital infrastructure and network for an entire school can be a very expensive affair. In this case, where cost is a concern for schools, following a BYOD direction is a lot for budget-friendly as schools save the cost of purchasing devices, protective covers and other essential devices. This essentially means that schools and educational institutes can concentrate their funds on upgrading the classroom infrastructure with wireless and internet technologies.

Recap: Innovative technology in teaching and learning process

4. Ease of use

With BYOD, users are already familiar with their personal devices and are extremely comfortable with operating the same, hence very little training is needed for these set of students and teachers. On the other hand, with 1:1, although some initial training may be necessary for users with a new device like an iPad, many find it easier to integrate and use technology in the classroom when everyone is working with the same device.

5. Maintenance and Repairs

One of the key advantages when it comes to A BYOD system is that maintenance, upgrades and repairs are a responsibility of the student thus ensuring that the students are completely responsible for the maintenance and upgrades of their device.

This saves the school time, money and effort on maintaining the student’s devices.

The above few points prove that they are advantages and disadvantages to each of these models selected by the school. Today, schools are focussed on creating a technology-rich learning environment that leverages the best of available technology. To this end, many schools are using a mix of both approaches to create the best learning environment that is easy to maintain for the school and provides the students with the important digital learning advantages. This practice is especially prevalent in large or economically diverse schools, whether the school authorities choose to implement a mix of both strategies to ensure all students have access to devices

Choosing between, either one of the approaches can be confusing to school, but schools need to ensure that their decision keeps learning at the foreground, ensure that it is effective and benefits the school and the students.

Part of the selection process should also involve a conversation and a consultation with the appropriate stakeholders This includes the school teachers, IT managers, support staff, parent representative and the school principal, as these are the team that will make your mobile learning dream into a success.

Innovative technology in teaching and learning process

Innovative technology in teaching and learning process

There are several ways in which innovative technology can be used in the teaching and learning process. First of all, you can use these technological tools in order to get the students engaged and also ask them the opinions that they may have on the subject that is being taught in class as well as any and every other aspect of the process. When as a teacher you can create a closed chat group or even a special account on Twitter for that matter it will help you improve your communication with your students. You can also ask them to provide you feedback regarding the goings on in the classroom.

Advantages of innovative technology in teaching and learning process: 

1. Making it fun

It does not really matter as to what grade you are teaching. It could be a fourth grader or it could be a senior as well. Every student out there likes to have a good time in class. In the modern world, there are plenty of opportunities for gaming and you can make them a part of your teaching routine as well. You can be sure that using these techniques will make your work a lot more effective than what it was earlier and it will be far more interesting for sure.    

2. Inviting guests

These days, technological tools such as Skype have made it easy to invite experts in various subjects to your classroom and help your students get better. Their location now is no more a hindrance. Let us say you are taking a class on Genghis Khan. You can easily invite a specialist scholar to provide a small lecture on him to your class through Skype and help them get a better hang of things, so to speak. You can be sure that such lessons would be very interesting for your students and at the same time, they would learn a lot of things as well.

3. Letting students be creative

This is yet another benefit of using technology in class. You can always use technological tools such as the likes of photos, animated presentations, and videos to name a few. You can also create a number of interesting tasks with these tools. This, in turn, would help the students be as creative as they can and they would be a lot more engaged with the entire process too. You can also create some engaging contests this way.

Recap: Can Your School Management System Eliminate Paper Report Cards?

4. Encouraging teamwork

With the help of technology, you can let your students create small groups in class and work on a project or task as such. In fact, based on the requirement of the task you can let the entire class form a group and work on it as well. This way, you would be able to teach your students how to work and thus this process will be far more interesting as well.


These days, simulations have emerged as a powerful educational tool as well. Various kinds of simulations can be extremely helpful as far as teaching and learning are concerned. As such, they may be there in the shape of games they can be really hard to perform. This is why they can be so effective in a classroom.

school management system

Can Your School Management System Eliminate Paper Report Cards?

Other alternatives a school management system provides

What is a report card?

While most people may think that the examination is the most taxing portion of a student’s pursuit of education, it is the consequent appraisal that results in actual change. Report cards are a time honoured tradition. Everyone remembers report card day at school, where report cards were handed out to each student, often accompanied by discussions between teachers and parents on the scholar’s progress. This was a milestone in a student’s life since it hopefully signalled scholarly progress and the forwarding of the student’s educational career.

What is the necessity of a report card?

Report cards are a tool by which students are encouraged to evaluate their learning through quantitative metrics – it helps them decide how they will proceed with their life, where to improve, where to continue excelling and to identify areas for support and improvement in the coming years. It also helps students recognise their talents, which can be key to identifying a career path for themselves. Report cards are thus an evaluation and development tool and a key milestone in ensuring thoughtful progress for a young scholar and his support team of parents, teachers, and institutions.

Why should paper report cards be eliminated?

Paper report cards have been around for so long, they feel natural to everyone who has attended a school. Everyone has a file folder of past report cards that they have safely tucked away into a locker – just in case they are ever asked for. Tenth and Twelfth standard report cards are markers of identity even today, despite the proliferation of systems like Aadhaar linking, etc.

However, these paper report cards are painfully obsolete. They are inefficient in terms of products and use. Anyone who has applied for grad school knows how difficult it is to run around getting attested copies or the fear of losing a report card that has gripped us all at one time or another. Replacing this obsolete tool of paper with an electronic version only makes sense in this new world that is increasingly going digital.

What is the report card feature in school management system?

Your school management system is already ready for this shift in thinking – thanks to the report card feature. This feature allows your teachers to update scores for assignments or exams submitted through the system. Report cards are accessed through this familiar platform easily and privately by students and parents alike. They are never lost or misplaced and can be accessed anywhere and at any time. They stay in the system for as long as your institution allows – maybe even forever.

What can the report card feature in school management system do?

Unlike paper report cards, the report card feature in your school management system helps you easily produce highly customisable and informative report cards. You set the rules entirely and therefore you are in charge of what information it contains. Report cards can be customised on the class level, board level, and branch level, depending on your need.

What are the advantages of school management system’s report card feature?

There are numerous advantages to the report card feature in your school management system over a traditional paper report card. This electronic version is secure and confidential, easily accessed and shared, environmentally friendly, capable of recording continual updates, and can be permanently archived. It is essentially a more sound and secure version of a highly important document. Over and above these features, an electronic report card feature in your school management system provides a very important service – developmental tracking. Being able to see markers of progress or deterioration for each student via evaluatory results like the report card help scholars, parents, and educators track the trajectory of a student’s educational career. The school management system then becomes a developmental tool that helps parents and teachers monitor their students and course correct as needed. It helps them zone in on the exact kind of tools and supports the student could need. This is key to data-driven development of a student’s mind, while also creating a development-oriented way of thinking in the student themselves. Inculcating this trait early ensures continual success even after graduation from school and the student moves onto professional life in a data-driven world.

1. Secure and confidential

Since the school management system can be accessed only by authorised personnel, only students, parents, teachers, and staff with the correct permission can access the report card. This means that this document remains private between the concerned parties. It cannot be passed around or distributed for scrutiny by other parties without the access being granted by
the concerned parties.

2. Easily accessible and shared

Thanks to the very nature of the school management system, your report card can still be easily accessed and shared (with your permission of course) across platforms and devices. What does this mean? Check grades and analyse progress on the go. Share data for further analysis and advice. Use the information for immediate betterment. Plus, depending on institutional rules, it is possible to offer alum access to report cards in the long-term – storage costs are low and permissions can be set for secure and easy access to former students of the school. Grad students rejoice!

Recap: Top 9 issues faced by school administrators

3. Environmentally friendly

In a dying world, every little bit of environmental consciousness counts. Instead of using paper that is eliminating scarce trees, an electronic version is much friendlier to the world we live in. Plus, unlike paper report cards there is no decay, no deterioration and no loss thanks to time and environment.

4. Continually upgraded

Since the effort put in for publishing a report card in your school management system is far less than the that required for a paper version, teachers can choose to continually upgrade pupils and their parents on their academic progress. Continual assessment is found to help students stay on task in their effort to reach their academic goals – and this is made possible with your
school management system’s report card feature.

issues faced by school administrators

Top 9 issues faced by school’s administrators

Top 9 issues faced by school's administrators

  1. Registration of students
  2. Enrollment and admission
  3. Managing courses
  4. Evaluating teachers
  5. Collaboration and communication
  6. Managing classrooms
  7. Monitoring students
  8. Managing revenues
  9. Academic achievement

One of the biggest issues that school administrators face all around the world is the huge number of paper-based processes that are integral to their very existence. In most cases, it is common to see schools being immensely burdened by the huge amount of manual process and paperwork that they have to undertake on a regular basis.

1. Registration of students

The issue with the manual registration of students is that they have to waste precious hours standing in queues in order to pay fees and do other important works that have to be done in order for a school to function properly. The same goes for school staff, a lot of whom have to be engaged in such work so that it could be done smoothly, thus wasting the precious resource.

2. Enrollment and admission

Schools find it really hard to achieve the targets they set with regards to areas such as enrollment and admission. The major reason for this is the fact that they are unable to marry processes with technology.

3. Managing courses

This is also a major area of problem for school administrators. It is very important for schools to come up with a curriculum that can adapt to the requirements of the institution that may always be changing.

4. Evaluating teachers

An important part of operating a school is keeping a track of how well the teachers are doing and evaluating how effective they are being in their work. With proper evaluation of teachers, a school can improve to a significant extent as well.

5. Collaboration and communication

Most schools suffer these days because there is no platform good enough to help the various stakeholders such as students, staff, administrators, and teachers communicate properly. One major effect of this can be seen in the disciplinary issues that keep cropping up in schools between teachers and schools.

6. Managing classrooms

A school can find it very difficult to take proper care of students who are tardy themselves. These are students who contribute to a whole lot of behavioural issues and are undisciplined as well. Their incompetence and noncooperation can also affect the classroom environments in a bad way.      

7. Monitoring students

Teachers and school administrators alike can find it really hard to take care of various activities of the students like their attendance, discipline, leave, and assignments to name a few. The main reason for this is the absence of sufficient monitoring tools that are premised on results.

Recap: Tips to engage students in the classroom

8. Managing revenues

School administrators can also find it rather difficult to deal with their finances. The main problem that they face in this regard is in keeping a proper track of the various contributions and fee collections that are coming their way. They definitely need to find systems that can help them perform such work in a seamless manner.

9. Academic achievement

School administrators also face issues in areas such as managing information and this means there is a delay in information coming to them. It is this seemingly never-ending sequence of delays that make it really tough for schools to analyze these situations properly and take decisions that could lead to improvement.

engage students in the classroom

Tips to engage students in the classroom

One of the best ways in which you can get students engaged in your class is by starting off with a mental warm-up exercise. The best way to go about this would be to write something on the board – ideally, this should be connected to the subject – and then find mistakes with the same. However, rather than asking them to do it on their own and then dealing it with on a one student at a time basis form groups. Ask these groups to identify these mistakes. You can be sure that this would promote a sense of healthy competition and collaboration among them.

Here are the top 9 tips to engage students in the classroom:

1. Using movement in order to get the students to focus

You can ask the students to stand next to the desks and take part in a simple set of physical movement that is choreographed in nature. Normally, kids like such stuff and you can also monitor if all the students are taking part in it or not. It could very well be a great way to reduce dead time and get the kids to focus on the class. However, please do keep in mind that the movement should be designed on the basis of the grade of students you are dealing with.

2. Teaching students the ways to collaborate before thinking of success

When you are doing class work like project learning and any other work that may be based on team effort there is always a tendency for dead time to be created. The main reason for that is the lack of prior training in such an activity. You can make sure that this does not happen by teaching students how to collaborate before you get started with the projects. Here, there is no necessity to use a work that is connected to the area on which you are doing the project work.

3. Using quick writing assignments when you want students to reflect and be quiet

Quite often it might so happen that students may lose interest in your presentations or they may have just submitted a project and are in the mood for some noise. At that time you would always want them to settle down. In that case, you can assign them to write something in a short span of time. Once again in this case too you need to keep the grade of the students in mind before providing the assignment.          

4. Running a tight ship while providing instructions

When you are handing out instructions in class you need to make sure that you stop dead time from happening. There are plenty of commendable ways in which you can ask for the attention of your students. However, your failure or success depends on how demanding you are with respect to the final outcome. Before you start to speak there are a few things that you need to ensure. They should be completely silent and their total attention should be on you. You can be sure that this would make some major difference in the end.

5. Using fairness cup so that the students keep thinking

If you can create a supportive environment in your classroom it would be great for one and all. The atmosphere should be one where students do not fear taking risks. It should be one where they are not made fun of or insulted by others, including you, just because they failed. In such a situation you would be able to use your fairness cup on a regular basis and you will also not have to worry if you are setting them up to fail in the future.    

6. Use signalling in order to make sure everyone can answer your questions

If you wish to make sure that all your students are thinking in an active manner you have to ask questions on a regular basis. Your questions should definitely be ones where there can be more than one explanation or answer as such. This would make your students know that you are expecting answers from them. After this, you would have to wait even as all your students signal that they are ready to answer your question. When you ask such questions you are basically differentiating instructions.     

7. Using minimal supervision tasks in order to eliminate dead time from your regular routine

There are plenty of works where you need very little supervision but they happen to be highly purposeful as well. These come in extremely handy whenever there is a chance that there could be dead time in your class. You can use them when you are performing activities such as passing out papers, working with certain students in a class, handling an interruption that you had not seen coming, talking to students who failed to do their homework or even assigning work to students who have completed their work earlier than others.

Read more:  Boon or bane the usage of mobile phone for students?

8. Mixing up the styles of teaching

If you wish to keep your students on their toes and thus involved in the class you need to move away from your normal style of teaching. If you are someone who follows the time-honored teacher-centric style of teaching then you need to move to one where students are at the center of attention. The vice versa is true as well and it can be quite effective too. If you want students to listen with interest provide them a list of questions, which are important, in advance.

9. Creating teamwork based strategies where the focus is on accountability

If you insist that students clear things within their team before asking for answers from you, you are creating a teamwork based atmosphere where accountability is highly important. You can also tell them to approach you only when they are sure that their team has finished the assigned work. This way, you are making sure that the team stays accountable for finishing the work that it has been assigned. For example, if a student in a team asks you a question you can always ask that person if she or he has checked with the team first or not. If not then you can just walk away and thus convey your expectations to the students.     

Make the enrollment process hassle free with school management system


Advantages of using school management system for enrollement
  1. Waste less time on mechanical process
  2. Set the tone to build an environmentally conscious scholar
  3. Ensure easy accessibility through technology
  4. More secure record management made possible

Is Enrollment the same as Admissions?

School admission is one of the most stressful and panic-inducing processes for everyone in the educational ecosystem – from parents to educators to administrative staff to management to the students seeking a seat in the school. With increasingly robust technology, huge swathes of this experience has become digital, much to the relief of its victims. But is this the same as enrollment?

In short, no. Enrollment is what comes right after admission is granted to a prospective student. It is the process of finishing all the formalities to onboard the student into the school. And it happens every year. It is not just individual schools that have specific enrollment processes. Moving to a new grade – especially one that places the student in a significant year – involves its own paperwork and necessities that need to processed. Enrollment, thus, is a long drawn out process in itself, over and above admissions.

Why Do We Need To Make Enrollment Go Digital?

Enrollment is much of a process as admissions, just more internal facing. There is extensive paperwork to be completed – from medical information to fee processing. There is submission, verification and other processing that must be completed for all sorts of forms that need to be handed in. In the old days, these would be physically sorted by administrators into filing cabinets – all handled in real time by people and thus prone to human error.

The right school management system however, will be able to eliminate a lot of these issues by digitally processing these files. It is a transition from paperwork to soft copies that are easier to deal with.

What Aspects of The Enrollment Process Can School Management System Handle?

The school management system can handle many aspects of the enrollment process. It begins with informing the student and parent of all the information required. They may need to fill up some forms, which then have to be filled and submitted to the appropriate departments.

Your school management system will correctly channel forms to the right people, maintaining student confidentiality throughout, since access to them can be controlled according to the permissions set by the school management system. Incomplete or incorrect forms can naturally be eliminated by setting rules that do not allow progression in the process until the form has been appropriately filled.

After this, the school administration takes over. The forms are shared with the appropriate administrative staff who may then just file it to the student’s file in the school management system, or share it with the appropriate personnel for further processing, verify it using the school management system if possible, or respond confidentially to the parent or student if needed.

Electronic records are then maintained on the school management system itself and can be easily and securely accessed by the appropriate people at any time.

Recap: How does school management software help institute in saving money?

What are the advantages of using a school management system for enrollment?

1. Waste less time on mechanical processes

As you can imagine, electronic enrollment processing is far less time to consume than its physical, real paper counterpart. This is primarily because enrollment forms and processes can be easily accessed across devices at any time by the parent or student via the school management system. The school management system is familiar to these stakeholders and they are able to comfortably and swiftly fill in forms, respond to queries, complete verifications steps, submit paperwork and store their records within it. Time saved is time earned – a less cumbersome process is helpful to all the stakeholders in the system, including overworked administrators who traditionally bear the brunt of load that is taken on in this phase of the process.

2. Set the tone to build an environmentally conscious scholar

A very obvious advantage of using your school management system for the enrollment process is the reduction in the amount of resources used and wasted when relying on the obsolete method. The old-fashioned way of doing things involves running around, usage of printer ink to print all the information, and of course reams and reams of paper submissions. Is this the example your institution wants to set for its students who will become future leaders who rely on a healthy planet to survive? Institutions owe it to their students to set a good example by eliminating unnecessary waste and reducing the carbon footprint they leave behind whenever possible. Using a school management system to take over the paper-heavy process of enrollment is the first step to setting the tone with all the stakeholders in your system

3. Ensure easy accessibility through technology

A good school management system is available across laptops, computers, mobile phones and other personal devices at all times. Unlike human administrators who might be available for limited periods of time and at a specific location, parents and students can access administrative functions on the go through their school management system. But it does not just stop with form submissions. Even verification (through tools like e-Verify) can be conducted any time and at any place. Correspondence can be had on the fly. Records can be viewed, added, deleted or shared on the go.

4. More secure record management made possible

The long-term or hidden advantages of managing enrollments through your school management system are twofold: firstly, since dusty files and cumbersome cabinets are no longer being relied on, the logistical issue of records management is tackled easily. Both current students and alumni can enjoy access to electronic school records through their school management system, which means that this information lasts forever. Secondly, this information remains secure. Your school management system will allow access based on the permissions set by you. This means that only authorised handles will be able to access certain files and information, according to the rules that have been created by you. It is easy implementation security, because it is the one you are already relying on with your school management system. Rest easy that private student information remains confidential and safe forever.

Fedena OEM partnership

Top benefits of Fedena OEM Partnership Program

Have a great product but still lack the competitive factor?

Looking for the perfect partner but the abundance of availability is confusing you even more?

Looking for a partner who provides the flexibility to sell your product at a desired pricing and terms?

There are too many questions to consider when an organisation starts looking for a partner. Finding & choosing a perfect partner when you have an abundant choice becomes an uphill task for an organisation. An organisation is either big or small, and provides services to either business or directly to the customer; in either case, to operate smartly, effortlessly and to survive in today’s competitive world, they all need a good partner who can add value to their existing product and make their product more desirable. This partnership results in a solution which mitigates the human efforts & inflates the productivity, growth, and efficiency of the organisation.

When the target industry is an education sector and the organization is looking to work towards providing a solution for the educational institutions, then it is paramount to locate a perfect partner for that establishment. This is highlighted by the fact, that the technology is advancing at a breathtaking pace, and it becomes imperative to integrate with it to provide a smart solution which can easily automate the daily operations while also providing a bird’s eye view over the governance of the entire institution.

But the biggest question is how to choose an EdTech partner whose solution integrates best with the existing solution?

Not to worry! We have a perfect solution to your problem i.e Fedena OEM Partnership Plan.

What is Fedena OEM ( Original Equipment Manufacturer) Partnership Plan?

In this plan, an organisation can embed the Fedena source code into their product offering and then resell the product in their geography under their pricing & terms. Our OEM partners can leverage Fedena’s beautiful user interface design, feature-rich modules and excellent engineering to give their clients compelling & cost effective solution i.e school management system. With this, we also guide our partners to successfully replicate the proven business model of Fedena according to their geography.

Proven Benefits of the OEM Partnership Plan:

1. Exclusive access to Partner Dashboard where the partners can create new instances & configure the solutions. This part requires no technical expertise.

2. Provide full support to power your solution and gives a full control to set pricing & terms.

3. Provide modular architecture, powerful APIs and ability of customization.

4. 24*7 support from Fedena Pro Team

5. Fedena is engineered to handle the complex requirements of EdTech market.

6. Provides commercial open source license which guarantees the safety and protection which is required during the product launch.

7. Power to modify Fedena code as you retain your own IP.

8. Quick notification on the latest updates of Fedena

9. Guarantee to achieve a 80% of ROI during the first year of operations.

Recap: Highlights of Fedena’s First Virtual Summit

Importance of OEM Plan:

1. Grow your business: Fedena adds a competitive advantage into partner’s existing product which helps in attracting the new customers and eventually helps in advancing the business.

2. Penetrate into the new market: After becoming a partner with us our sales team provides the full support and strategies to increase your visibility, reach and penetration into other markets.

3. Differentiate your solution: Ability to customise the features and availability of 24*7 Fedena pro team support helps you in making your product more exciting and feature-rich, making it stand out among the competitors.

4. Profit & growth increase: Fedena maximize the ROI around 80% as we provide a full support in technical and management part and our cost-effective solution helps in attracting more customers compared to the competitors.

Next Step:

  1. Choose an OEM model ( Silver, Gold, Platinum, Signature)
  2. Sign the agreement
  3. Make the payment
  4. Within 24 hours get the access to Fedena Partner dashboard
  5. Get access to training webinars, marketing materials, and sales presentations

So quickly connect to begin to continue your successful journey with us.


virtual summit

How to Host a Virtual Summit in 60 days – The Complete Guide

Steps to host successful Virtual Summit
  1. Goal of the summit
  2. Topic & Theme of the summit
  3. Live or Recorded
  4. Tech Tools
  5. Deciding the date
  6. Asset require to promote a summit
  7. List building of speakers
  8. Outreach & communication
  9. & more…

Intro & highlights of our first virtual summit

In marketing industry, we see emerging trends & tactics which aid in boosting the lead generation, customer engagement, brand awareness, better visibility and much more. But most of the time the implementation of such strategies, cost a good amount of money, due to which most of the organizations are not able to adapt it to their operations structure. But when my team saw this new concept, we knew that this was going to be the next big thing in our marketing strategy, as it has been rolling out & espoused by several other industry marketers and everyone has experienced positive results, this new trending and intriguing concept is termed as a Virtual Summit.

Virtual summit helps in creating the brand awareness, lead generation, revenue generation and much more. No matter which type of organization it is, a startup or a well established one, anyone can launch a virtual summit. The main idea behind it is to attract lots of new prospects at zero cost, educate them and create an effective impact on the target audience, which would eventually turn them into your business promoters.

For the first time launching the virtual summit, that too in 60 days was a crazy idea, but we were fanatic about it. So, we began the journey of our first Virtual Summit – “BETTER 2018: School Operations Development Virtual Summit.

Before sharing the planning & strategies to host a successful virtual summit, let’s first dive into the “BETTER 2018: School Operations Development Virtual Summit” analytics:

Highlights of our first Virtual Summit:


Number of visitors Conversions Conversion rate
4848 1686 34.8%

highlights of virtual summit

I have taken the above-mentioned screenshot from our Instapage account. Let’s have a look at the speaker landing page analytics as well, i.e. Chetan Bhagat’s Interview page:

Chetan Bhagat virtual summit landing page performance

Next chart is about the survey, which was performed during the recording of the interview for the virtual summit. In this survey, the client speakers have shared their ratings on the Fedena’s USP:

Institute Name Fedena Features Training / Support User – Friendly Report management Value for money Recommendation (to friends to colleague)
Al Manara Pvt School 7 9 8 7 8 9
Zuwena International School 6 8 7 8 8 8
American Ways 7 10 9 8 7 8
QuickStep School Limited 8 9 10 10 8 10
TSiBA Education 6 8 7 4 10 5
The AB’s Rowland School 8 8 9 6 8 10
Gandhi Institute for Education & Technology 9 9 10 10 8 10
Raja Ram Mohan Roy School 9 10 10 8 10 9
Zaka Public School 9 7 9 9 7 9

virtual summit survey graph

Steps to host a successful virtual summit

Phase 1

1. Goal of the summit

This can be either brand awareness, lead generation or revenue generation which varies from company to company. In our case, we were launching the summit for the first time, so we decided to keep our goal as brand awareness and lead generation because we’re not in event management sector so we were aware of the possibility of mistakes therefore to avoid them we kept our goal which was easily achievable, measurable and manageable.

2. Topic & Theme of the summit

While deciding on topic and theme for the summit, it is crucial to understand the existing problem (in your industry) you are hoping to solve through this summit; what you wish to teach your attendees and how launching the summit would help you in accomplishing the business goals. Along with this, instead of choosing a generic topic such as the importance of education or software for school management, it is beneficial to consider a niche topic in your industry so that only refined targeted audience will attend the summit.

After finalizing the topic, you will get an idea about the potential speakers and partners.

For our summit, we kept the theme “school operations management” because it is relatable to our product and the content was totally focused on school operations, such a summit has not yet been launched by any other organisations in the similar domain.

3. Live or Recorded

Deciding on whether the launch of the summit should be live or recorded is a crucial thing to consider when you are in the initial stages of event planning. It is obvious that conducting the summit live, imparts greater engagement opportunity and better real-time interaction with the attendees but it also involves considerable risk, such as losing internet connectivity in the middle of the interview session which causing a negative impact on the 2-3 months planning and may also affect the brand’s reputation. But with the recorded interviews, you just have to focus on the actual recording of the interview and release it on the day of the summit.

4. Tech Tools

Listed below are the tools we used during our summit:

5. Deciding the date

While deciding the date of the summit it is crucial to ensure that the teams have adequate bandwidth to complete the tasks, and to make sure the launching would not clash with any other events.

6. Asset require to promote a summit

At this point, you may have an idea how to start with your virtual summit plan. Now the next step is to promote and widely spread the event among your target audience and build the awareness. The assets which can be used to promote the event can be either or inclusive of the landing page, email campaign, social media post, engaging content, and promotional material etc.

Phase 2

1. List building of speakers

Create a list of potential speakers and reason out why they should be the part of your virtual summit. The speaker categories for our event was divided into two parts one comprised of eminent and motivational speakers (Chetan Bhagat and Sandeep Dutt) in the education industry and the other was our existing clients. You might be thinking why existing clients? They act as a catalyst for other institutes as they showcase how they benefited from the technology and the impact it had on their institute’s growth and productivity.  

2. Screening process

After listing out 50 to 100 names, next step is the screening process. In this process, sort out the most qualified speaker who fits best for your summit. As our event was launched for the global audience, so to bring the diversity, we shelled out the speakers from each geography. But onboarding eminent speakers from outside the country was a no-win, as mostly their time costs quite an amount of money, so to bring melange in our summit we onboard the existing clients as the speakers. After creating a list we screen out the speakers according to our target attendees. But the major hurdle was to onboard the education leaders as speakers on the platform.

3. Outreach & communication

The most effective way to communicate with the speakers is via sending a personalised email on which you can include the basic details about the event such as the aim of the summit, benefits, reasons to attend the event, who is the target audience, date of the event and much more. 

In our summit, the response we got from the existing client speakers was great but after reaching out to EdTech orators we faced some disappointment as the speakers we were hoping to onboard to our summit were charging a high speaking fee, which was quite expected. After 3-4 weeks of outreach emails and calls, we hit the most enthusiastic speakers in EdTech industry.

Phase 3

1. Landing page & Content Planning

Once you are ready with the finalized speakers the next step is to create a great content for an attractive landing page, to gather maximum visitors and potential sign-ups. Key elements to consider while creating a page are:

    • Compelling Headline: Concise, descriptive and attention-grabbing headline which clearly explain what an attendee expects from the event.
    • Effective Media: Such as event promotion video, a collage of speakers which act as a magnet to attract the potential audience.
    • Strong CTA: Clear and compelling call-to-action button. Which showcases they would get a full access to attend the summit after they click a particular button.
    • Lead Capture Form: Form where visitors submit their basic information, but the length of the form should be short just the include the necessary details.
    • Speakers: Headshot of every single speaker along with their name and topic about which they talk about in the summit.
    • Event Details: Nitty-gritty details of the event such as why attend this summit, what would you learn, agenda of the summit, what are the other thing stored in the summit apart from speakers videos.

Below have the screenshot of our virtual summit final landing page:

school operations development virtual summit 2018

2. Promotion on all digital channel

The achievement of an event’s goal relies on the promotion method. As it not only helps in widening the reach and creating a brand awareness for an event but also helps in the lead generation process.

There are various channels through which the event can be promoted such as:

  • Paid promotion
  • Social Media channels
  • Email
  • Event promotion website
  • To gain wider reach of the event and make the post ubiquitous, you can also leverage the Speaker’s digital platform

    3. Lead Magnet

The lead magnet can be used to attract the customers and retain their interest in attending the summit. For our summit as a lead magnet, we used the idea of Masterclass of our product and shared the Future plans of Fedena.

4. No Live interviews, then record the interview

Recording an interviews is a time consuming process therefore after finalizing the speakers, the first step to do is schedule a meeting with the speakers, choose a topic for the interview, prepare the interviews questions, share it with the interviewees so they can prepare themselves, record the interview and finally edit it to make it look more professional.

Phase 4

1. Promote & Execute the summit

Finally comes the event launch week.

One to two week before an event launch, continuously promote the event and send the event joining link through newsletters so that on the day of an event they will not feel hassled and bewildered. When we launched out summit we had some trouble communicating the process of joining the summit, due to which we received several phone calls about how to join the event. But finally we overcome such problems and everything went smoothly thereafter. Hence, as a rule, continuous interaction with your attendees is very crucial.

You can also educate your attendees by doing regular posts on social media, blog posting, publishing posts on speaker’s digital platform and newsletter about the agenda. Make them feel engaged and excited by maintaining proper communication during the event.

Phase 5

1. Follow up

After 1 -2 weeks of an event, send thank you note to your attendees. Our keynote speakers were existing clients so to appreciate their contribution, time and hard work we honoured them with a “Certificate of Appreciation”.

Benefits of Virtual Summit

  • Brand Awareness

Sometimes it becomes very challenging to create a brand awareness for the product for which there are several competitors in the market who are doing the same efforts. But with the help of virtual summit, putting your brand on everybody’s lips become easy, that too at a zero cost expenditure. When recognised & renowned public figures share their opinions then it automatically attracts thousands of people towards your website which helps people start recognizing your brand and this impact remains for a longer time.

  • Lead Generation

Every day marketers perform several kinds of marketing tactics with an aim to generate more and more leads. But generating leads is not always easy and sometimes it costs a good amount of money. But what if you could do the same without spending bucket loads of money to generate important leads. Yes, with the help of virtual summit lead generation become easy and effortless, as the speakers & partners also become the promoters helping by attracting their followers.

  • Revenue Generation

Generally, conversion from prospect to leads and leads to the paid customer takes a lot of steps, but with the effective & impactful interviews of renowned speakers on interesting topics in virtual summit attract lots of qualified leads. As, when the well-known speakers & existing clients share their experience in a form of interviews, it captures the trust of the target audience and eventually increases the chance of conversion.

Recap: How does school management software help institute in saving money?

What is coming next?

I wouldn’t say that our first virtual summit was an astounding success but, it was a great experience and we learned a lot from our mistakes. Therefore, to turn our fruitless journey to fruition, in the coming months we are again coming with another exciting event.

BETTER 2018: EdTech Summit & EXPOThe confluence of education and innovative technology

The main aim of this summit is to bring together school’s decision makers and EdTech leaders, so the institutes can grasp the significance of technology and also envision how can the technological transformations aid towards leading and shaping the future of education system.

Follow the link to know more: https://fedena.com/erp/edtech-summit-expo-better-2018



school management software helps institute in saving money

How does school management software help institute in saving money?

First and foremost a school management software system can reduce a lot of the paper thus help you save a lot of money that you can spend for other fruitful purposes. With the help of this system, a school can easily stop paper-based processes that are needed for various tasks. Some examples of such tasks would be refund processing and employee reimbursements.

In their stead, a school can come up with paperless choices such as online class registration and electronic billing for paying tuition fees. When you have document management facilities in your school management software you can also lessen the usage of paper in areas such as accounts payable.

In general, with electronic tools such as these at your disposal, you can reduce the amount of printing that you have to do as a school. Apart from paper and printing supplies this way you can save money on postage as well.

Below highlighted the various ways through which school management software helps institute in saving money:

1. Streamlining business procedures

With a good software system for the school, you would be able to streamline your business processes as well. Quite often you may need to hire business process specialists in order to look at ways in which your overall operations can be made more efficient.

It is true that you can save a lot of money that way as well. However, things can get even better if you were to switch to an electronic processor such as the one we are talking about over here. For example, you would be able to streamline processes such as purchase orders, maintenance requests, and payroll to name a few.

Some of the functions that can be performed seamlessly with these systems may be mentioned as below:

  • employee management
  • fee submission
  • payroll management
  • analysis of fee structure and defaulters
  • payroll form creation
  • management of fee payment
  • automatic calculation of loss of pay
  • income and expenditure management
  • payslip generation
  • categorization of income and expenses
  • leave management
  • fee receipt printing
  • payslip approval
  • financial report generation
  • fee classification
  • liability and asset management
  • fee collection date designing system
  • donation management

Apart from these, these systems also help you perform functions such as inventory management and placement at a lot less cost.

2. Special purpose applications

With the help of a top class school management system, you would be able to better manage critical areas of your operation such as food services, textbooks, usage of rooms, school buses, and utilities like electricity and heating and cooling. This way you can save a whole lot of money as well.

3. Reduction in cost of communication

With a top of the line school management software system, you would be able to save a lot of money in the area of communications. For example, you would not need the phone on every desk system that was once the norm in every school in the days gone by. The main reason for this is the fact that these systems use unified communications tools. Examples of such tools would be Skype and voice over internet protocol (VOIP).

They also utilize business processes like setting up communication technologies and centralize the buying process of a school. As most of the IT (information technology) executives working in schools would tell you, the biggest benefit of unified communications is that it is capable of reducing operating costs. At the same time, it leads to better productivity and communication also become a lot more reliable as well. Apart from that, with systems such as these, you can put a phone in every room of your school. This, in turn, can make your school a lot more secure than before.    

These systems come with inbuilt messaging systems and can easily help you send many messages in the shortest span of time to other people who are connected to the same system. This makes it easy for you administrators to have effective communication with all the stakeholders such as teachers, parents, and students. No longer do you need to communicate separately with them – a process that can take up a lot of time and cost you a lot of money as well.

Recap: Why Does Your Institute Need An Attendance Management System?

4. Easy to use systems

The systems that we are talking about over here are very easy to use. They come with facilities like inventive search bars that allows just about anyone to use the software within a few seconds of logging in. It also helps that they have been designed in order to provide a great experience to the users. The interface of these systems is user-friendly and this means that just about anyone with basic knowledge of computers can use these systems. All you need is a little bit of training to operate these systems.

This means that as a school you are not spending a lot of time – and thus money – on training your resources. Since the systems are easy to use you also do not need to hire experts, who are normally costlier, to operate them. This easy to learn and master feature thus makes it convenient for you to save money that you would otherwise incur.   

5. Reducing the cost of admissions

As we all know, admission is a major headache for all schools. There is a lot of data that has to be taken care of and there are plenty of resources that have to be engaged to make sure that the entire process happens without mistakes. In a nutshell, all this costs you plenty of money for sure. However, with these new age school management software systems you can perform all these functions smoothly and save a lot of your resources as well.

Resources, in this case, include your money as well. With these systems, you can create unique IDs for all the applicants, create detailed admission forms, and customize them just about the way you want them. This means that you do not need to use up a lot of your employees, spend a lot of time and money printing forms that could very well have mistakes, and spend a lot of time in managing the entire process.     



attendance management system

Why Does Your Institute Need An Attendance Management System?

Understanding the benefits of an attendance management system in educational institutes

One of the foremost memories that all of us have of school is the morning attendance, where the teachers would ceremoniously call out to our names, while we replied in affirmation to prove our attendance. A long and tedious routine, in colleges, many of us manipulated the manual attendance system in a number of ways.

However, the digital revolution has introduced the student’s attendance management system that is transforming the routine of attendance in schools.

What is an attendance management system?

An attendance management system is an essential part of the school management software that uses the biometric attendance management system or an access card to maintain a quick and accurate record of the student attendance and provides timely summaries and records when needed.

Why does your institute need an attendance management system?

1.  Speed and Accuracy

Using a students attendance management system module in your school management software eliminates the need for manual attendance with is a long and cumbersome process. Students can simply log on to the attendance using the online system and thus save teachers the extra effort and time that would usually go into marking attendance. This system is faster and more accurate than a manual attendance system, avoids incorrect data entry, duplication and helps reduce mundane paperwork.

2. Automatic Report Generation

Very often teachers need to access the attendance reports of students – either for disciplinary reasons or for parent- teachers meetings. Using a students attendance management system ensures that reports are created at the click of a button. School authorities can also access summaries, trend reports related to the attendance records.

3. Enhances Punctuality

While the manual attendance conducted daily by teachers enforces daily attendance, using a cloud-based online attendance software ensures that the arrival time of each student is accurately recorded so that the monitor tardiness and teach students the importance of punctuality.

4. Alerts to Parents

Using an online attendance management system makes it easy for parents to get automatic alerts of days that their students are not in class. This would not be possible in a manual attendance system but using the school management software, that stores all the communication data of the parents, it is easier than ever for parents to stay updated on their child’s daily school attendance. This also helps parents stay abreast of the number of classes missed by their child.

Recap: Why must School ERP have Document Management System?

5. Staff Attendance Management

The attendance management system can also be used to track the attendance of the teachers and the various staff. It also allows for easy calculation of leaves and tracks working days and hours with ease and accuracy using either an access card or biometric attendance management system.

Today, attendance management is an essential requirement for every school, college and educational institute. Automation of the attendance system frees the teaching authorities from mundane tasks and saves precious classroom time that can be invested in teaching the students.