Covid Fees in School

Covid Fees in School – Advantages & Disadvantages

In India with the recent publishing of operating procedures for schools by the central government with regards to the reopening of schools, private schools have come forward with the introduction of covid fees.

This fee is introduced considering the increased housekeeping charges of the school towards frequent disinfection of school premises and to follow the entire operating procedure ordered by the central government. The operating procedures include a deep cleaning of school premises, sanitization of buildings, setting up of markers for social distancing, usage of thermal scanners, sanitization stations at entry points of schools, etc. This takes a huge responsibility on the private schools and they have come forward with a special fee – “Covid Fees”.

The introduction of Covid Fees carries its own advantages and disadvantages. This article lists down the positive and negative aspects of covid fees in schools.

Advantage of COVID Fees in School – School’s Improved Responsibility

Ensuring the safety of students by strictly following the operating procedure is a huge responsibility of schools. Accepting a fee towards the same makes the schools accountable.

Many schools have openly shared their concerns regarding the possible increase in housekeeping charges due to frequent disinfection of school premises. Along with this, schools will have to purchase thermal scanners/cameras and other related equipment. This is a capital expenditure for schools. Schools have claimed that even though the maintenance fees are increasing much fold, the covid fee they plan to charge is less than the cost. The plan is to charge Rs.150 to Rs.250 per student per month.

From the school’s point of view, this is a genuine expenditure to cover the costs of their increased responsibility.

From a parent’s point of view, this is an unnecessary introduction as many parents are struggling to pay or haven’t paid the existing school fees itself.

This delay from parents to pay the usual school fees on time is putting pressure on the school as they have to pay the salaries and other normal expenses related to running a school.

fees management

Disadvantage of COVID Fees in School

As seen above, some parents are not welcoming the idea of covid fees as they see it as the responsibility of the school to keep up with the government orders. Schools can’t charge parents towards the compliance measures set up by the central government. The capital expenditure schools are making is towards safety in the present crisis as well as for the future. It is the default responsibility of a school to take care of the safety of its students. Schools already spent huge money on these activities. So a slight increase in the same should not create a new fee to be paid by parents. This opposition from parents can induce friction that can create issues in the school.

We can also foresee that there will be many benefits to schools by following the operating procedure set up by the central government. It is listed below.

Advantages to schools by following the operating procedures

  • Safety of students from non-covid diseases

The improved sanitation of the schools will have multiple health benefits on students. They will be safe not only from the spread of covid, but also from other diseases that can spread through air and human contact. It will also improve the hygiene habits of students and administrative staff. The thermal scanners and cameras placed at the entry points can detect normal fever and will lead to students falling ill less often. Healthy students will perform better academically. This will lead to improved performance by the school in the geography and ecosystem.

  • Sanitation habit for teachers and administrative staff

This is an indirect benefit for following the operating procedure setup by the central government. Private schools employ a lot of administrative staff like security, housekeeping, bus drivers, etc. With the school enforcing hygiene standards, all staff including teachers and administrative staff will follow the best hygiene practices. This will indirectly benefit their homes also. The hygiene habits once picked up will stay with them forever.


In this article we have seen the different point of views for the covid fees planning to be introduced by private schools in India. We will have to wait and see how the parents and government accept this and how it finally becomes a rule to be followed.

online class management system

Are You In Dire Need Of An Online Class Management Solution?

Key Signs That Your Institute Is In Dire Need Of An Online Classroom Management Solution And How To Select An Online Classroom Management

Running a school or an educational institute is a mammoth task that involves intricate coordination between multiple departments. From managing the applications for admission to maintaining records of operation, from managing and planning the pedagogy of the students to communicating with the parents – managing a class is a laudable concerted effort. It requiring immense planning, strategy, and hard work. 

Very often educational institutions are burdened with various tasks and challenges that make it difficult for them to achieve their academic goals. These challenges can not only impact the quality of the education given to the students, but it can also impede the growth of the institution.

However, today technology has evolved to support and transform the classroom with online tools. These tools support the academic and administrative processes, thus making it easy to achieve all their goals.

But how do you know if you need an online classroom management solution? 

We bring you 5 basic signs of a school struggling with their functions:

  • Overwhelmed With Various Paper-Based Processes

Educational institutions are often burdened by cumbersome paperwork and manual processes. From managing admission records to generation invoices for the fees, from maintaining academic reports cards of the students to keeping records of the alumni, – paper records can be an overwhelming process for the schools as they struggle to store and track the information they need. 

Using a school management solution will help the school to maintain the same records in an online cloud. These records can be easily archived and accessed when needed, thus saving time and reducing staff workload.

  • Stressed With Managing Data Security 

Schools are privy to confidential student data. This includes financial records of the students, addresses, health details. Additionally, higher educational institutes are more prone to these threats owing to important research papers, patents, etc. It is crucial for institutes to ensure the security and safety of all the data.

Using a school management solution that is cloud-based ensures that the data is encrypted with high security. In this system, access to confidential data is only accessible through authentic login credentials. Furthermore, the cloud-based system ensures that the data is backed up regularly with recovery options in case of any disaster or loss of data.       

  • Tensed About Effective Parent-Teacher Communication

Maintaining constant and effective communication with parents is essential for every school. Even though today’s parents are busy professionals juggling they want to be involved in their child’s academic activities. It is also proven that students perform better if there is proper parent-teachers-student engagement and collaboration. However, for teachers communicating with the parents, sending them regular updates or coordinating parent-teacher meetings is a stressful experience. 

A school software allows for easy email/SMS notifications so that parents get prompt updates about the students including updates on attendance and academic performance. 

  • Struggling With Teacher And Staff Time Management

The main objective of an academic institute is to help the students in the learning journey. The aim of the school is to use various teaching tools and methodologies to ensure that the students are able to learn and implement new concepts, However, very often the teachers in the classroom are burdened with other mundane and tedious tasks that need to be done manually. These tasks, such as attendance management, report cards, examination management communication with parents take time and effort, thus leaving barely time for creative thinking or innovation in the classroom. 

With online classroom software mundane academic tasks get automated so that teachers and school staff can save their time and focus on education.


When selecting an online classroom management system it is essential to select software that easily automates manual tasks. This helps educational institutions manage their operations effectively. From communicating with the students’ parents in real-time to providing homework notifications, managing attendance, and tracking the bus location, a school ERP allows the schools to function seamlessly and fulfills all the basic needs of an institute. Today, online classroom management systems have transformed the way schools and educational institutions across the world function.

Another feature that is essential when selecting an Online Classroom Management System is Video Conferencing App Integration. This is especially necessary as schools and colleges continue to offer online classes because of the ongoing pandemic. In this situation, video conferencing education makes it easier for schools to offer online classes for students. The video conferencing tools can stimulate a traditional classroom as the teacher live stream their lectures in a way that the students can see the teacher and vice versa in real-time.

Live streaming of the classroom lecture will also help the teacher understand how the students will are grasping concepts being taught.
Fedena offers integration with various video conferencing platforms such as – Google Meet, Zoom & Big Blue Button. Using which institute can easily conduct online classes and web meetings. To learn more about the integration, follow the link –

school management software pricing

14 Things You Must Know About School Management Software Pricing

This infographic will serve as a primer to anyone considering to purchase a new school management software or to replace the existing software in their institution. It is applicable not only to schools but also to colleges and other training centers. Below are 14 practical aspects involved in pricing and decision making during the purchase of school management software.

There are free as well as paid software tools available in the market. Free software itself can be of different types. It can be freemium or open source. In a freemium product, you can start using the product and service for free but will have to start paying after your usage reaches a certain threshold. Some software is available as open-source. Here you can download or purchase(open source does not always mean free of cost) the software and can host the software on your server. 

In paid software tools, the pricing can be based on total user licenses or it can be a flat price per institution. One of the most widely implemented methods is pay per user. But nowadays there are vendors who charge flat prices to the institution and give unlimited licenses. Some vendors provide the school management software packaged in different plans separated by features. So small schools can choose the minimum plan to start with and large institutions can purchase the higher-level plans. Most of the software vendors in the market will have a combo pricing which combines all the three pricing strategies from above.

This infographic lists other important aspects to look for while buying school management software like costs of AMC, SMS, email, hosting, online fee transactions, GPS & RFID devices, backups, technical support, and mobile app.

Infographic School Management Software Pricing
simplify fees collection

How To Simplify School Fees Collection?

Fee collection is one of the most pivotal tasks of the school administration team. But can this tedious job be simplified? We bring you the answers.

Fee management and collection is very important for a school administration. Timely collection of fees helps the school function in a seamless manner. However, when the fee collection is done manually, there are bound to be human-errors and miscalculations. Additionally, fee calculations every month, for every student are time-consuming and labor-intensive processes. If the institute also provides a hostel facility, transport facility, canteen facility, and other services as well, then managing fee becomes more stressful. 

Fee management also includes tasks like generating receipts and maintaining records for the fees, 

Any mistakes in the calculation, collection, or processing of the fees can have the last effects on the reputation of the school and educational institute. 

How to Simplify School Fees Collection?

The use of a School ERP system has revolutionized the fees collection system for schools. The software uses technology to simplify the tedious tasks from sending payment reminders to the parents to managing fee submission, generating receipts, managing the online transaction, maintaining records and lots more. It simplifies the manual tasks, eliminates the chances of errors and enhances the fee management structure – making it easier for the school as well as for the parents paying the fees.

What are the advantages of school ERP software for fees collection?

1. Use to Install and Implement

School ERP software is easy to use and install. Instead of a complicated system, the school administration team will struggle to learn and implement, school ERP software is very simple to use. This will motivate the team to use. 

2. Error-free calculation

Calculating the fees manually for every student is a tedious task with a high scope for errors and mistakes. This labor and time-intensive task require a lot of hard work, attention, and manual calculation. On the other hand, with school ERP software, the entire process is automated. This enhances accuracy and eliminates the possibility of mistakes in the process. 

3. More Comfortable & less Time-Consuming Process

The school ERP software with the fee management module gathers information from all departments such as the transportation department, library, hostel, etc. This makes it easy and less time-consuming for the management team to make final records and calculate the total fees.

4. Automatic Calculation of All Elements of the Fees

Calculating the fees for a student’s includes many elements from the calculation of late payments, calculating hostel/canteen/transport fees, evaluating scholarships and discounts, and working out the entire amount. The use of a school management system allows for an integrated fee management system. It gives the administration team the facility to set up a complete fee structure according to the student category, course, or service requirement. The system also computes any late payments, fines and includes those into the fees as well. It also calculates the taxes and refunds as deemed necessary.

5. Automatic Reminder to Parents

Once the fees have been tabulated, the system can send automatic reminders to the parents through SMS or mail integration. This saves the time of the school staff as they no longer need to send fee reminders or late fee mails to the parents.

6. Easy Online Transaction

Once the parents receive the reminder for the payments, a fee collection module allows for them to make the payments from the comfort of their homes. Instead of visiting the school to pay the fees, the school management system has a preferred payment gateway. It allows for payment integration for the parents of the students to submit their fees online with no hassle. 

For the schools too, they can collect the fees online, record it, and generate reports for their internal records.

7. Generate invoice and bills 

An invoice, receipt or bill is essential for every payment. Once the school fees have been paid, the ERP software helps the school to generate an invoice with all the details of the fees paid. This invoice or bill can be customized according to the needs of the educational institute.  

8. Safe and Secure

The fees collection module in the ERP software platform is highly safe and secure with all the information saved in a secure cloud system. The system not only protects data privacy of the school, but it has role-based access control which also prevents fraud or misuse of data. The system also automatically takes a periodic backup of all the data is an add-on relief for the school. 

9. Benefits the environment

Automatic and digital fee collection enables the school to develop a paperless system. Since all the payment records, invoices and bills are maintained in a digital format; it helps to create a paperless system that is environmentally friendly.

10. Easily scalable and customizable

As compared to the traditional ways of fee management, a digital format is easily scalable, and it can be customized according to the needs of the school as well. As the educational institute grows with multiple campuses or changes brand logos, the school fee management system can be altered with these evolutions in the school. 

Educating young minds and keeping their love for learning is a complex process. Therefore, schools need to concentrate their resources on creating the best learning space for students. Other tasks can be simplified through the use of technology. Transport management, attendance and fee management are some such tasks that can be made easier through the use of technology. It decreases the workload of the teachers and the administrative teams so that they can use their time and resources to give the best learning experience to the students.

gamification in education

Gamification In Education

Why Should Games Be Incorporated In Everyday Classroom Learning Regime?

Games and academics have always been perceived to be opposing pursuits.  Students who enjoyed games were deemed to be poor in academics and vice-versa.

But technology has eradicated such biases. Today, educators are looking for new and inventive ways to engage students in the classroom. These teachers have harnessed technology to introduce advanced models of education founded on the concepts of gaming. Introducing gamification in the classroom not only makes learning more enjoyable and fun, but it is also more engaging for the students.

What Is Gamification in Education?

Most digital games that we play either online or on gaming apps offer a combination of points, badges, levels, and leaderboards. These keep the players motivated and ensure they keep returning for more. Some games also have secondary tasks and minor goals that do not add to the outcome of the game. These non-essential tasks help the players collect points and rewards for their accomplishments, thus keeping the player addicted to the game. 

Gamification in education incorporates elements of video games, into the teaching environment. It follows the theory students learn best when they are also having fun. The use of goals, targets, mission, and achievements keeps the learners engaged, motivated, and even addicted to the new learning process. 

What Is The Difference Between Gamification And Games-Based Learning?

In game-based learning, students make their own games or playing commercially-made video games. On the other hand, gamification is merely integrating game-based elements in classroom learning. 

What Does Science Say About Gamification In Education?

Research has proven that when we participate in activities that stimulate our bodies or minds, our body releases a hormone known as endorphin. Similarly playing online learning games that challenge learners or helps them earn rewards releases endorphins in the brain of the learner. 

Now, instead of finding learning boring or tiring, the endorphins make learning fun and exciting. It also helps the student retain more information, thus making the learning experience more powerful and memorable.

What Are The Elements Of Gamification In The Classroom?

Gamification in the classroom involves the use of many game-based elements such as point scoring, score tables, peer competition, teamwork,  completing series of tasks or activities to advance to the next level.

It also includes some or all of the below elements.

  • A narrative to follow
  • Player control in the game
  • Social connect or Peer connection
  • Scaffolded learning” with challenges that increase in intensity
  • Daily missions or tasks
  • Avatars
  • Immediate feedback
  • Progress indicators through points, badges leaderboards

This Brings Us To The Critical Question – Why Should Games Be Incorporated In The Everyday Classroom Learning Regime?

Gamification brings multiple benefits to the entire learning process. We have compiled the five most compelling benefits of gamification.

1. Gamification Makes Learning Fun, Engaging And Interactive

Very often learning is associated with hours of writing, reading and rote learning. With gamification, learning becomes a fun and interactive proves. The teachers assign the students with a variety of learning goals and objectives to achieve throughout the course. The task and mission create experiences that fully engage their learners. It holds their attention and motivates them to keep moving up a level. 

When learners feel optimistic about their process and know that they are going to be rewarded in some way, they stop becoming passive observers and turn into active participants who have fun while learning important classroom concepts.

2. Gamification Keeps The Students Motivated And Encouraged. 

Traditional learning focuses on just one big learning goal at the end of a chapter or at the end of a term. 

On the other hand, gamification allows the teachers to design rewards for every small learning milestone. These rewards in the form of badges, stickers, medals, or even points when the students reach certain checkpoints or levels encourage the students to work hard towards a particular milestone, gain mastery over it, and progress to the next goal. 

These shorter milestones help the learners to stay motivated.  

3. Gamification Gives Students Instant Feedback Which Facilitates Learning

One of the most significant benefits of online learning is that it allows for instant feedback, reflection, and self-correction. These are pivotal to the online learning process. Gamification through its tasks, games, and levels gives the students continuous assessment during the learning process. It helps the students in their understanding of the critical concepts.

Some online games are designed in a manner that offers a personalized breakdown of the player’s performance at the end of each level. It provides instant details about the student’s achievements, strengths, weaknesses, and compares it within the classroom.

4. Gamification Provides A Emotional Release For Students

When compared to traditional forms of learning, gamification is more invigorating to the senses. It links, intricately emotions of the learner to all the aspects of the game. For instance, solving a puzzle, winning a badge or gaining points in an adventure can fill the students with a sense of joy and accomplishment. Similarly, setbacks such as losing a life or failing in a mission come with emotions such as anger or misery. The students are more immersed in the game with a desire to improve. Thus allowing the students’ emotional participation and release, which is missing in traditional text-book models.

5. Improves Knowledge Absorption And Retention Of Information

The critical goal of learning is to instill knowledge within the learners. Even more importantly, the learners must develop a love and a thirst to access this knowledge. Tradition classroom techniques might seem tedious, but because gamification blends emotions and endorphins, it can improve knowledge absorption and boost knowledge retention for all the students. Additionally, learners tend to retain knowledge when they acquire the information in bite-sized chunks as in gamification when compared to the long learning process.

In conclusion,

Today’s technology-savvy students and their parents are aware that there are better options than endless lectures and stressful examinations. Many new age and high-tech schools are also realizing the benefits of new modalities like gamification and their role in preparing students for the real world.

How to use Uzity flawlessly to increase its effectiveness in your institution?

Uzity is a learning management software that can be used by educational institutions and organizations to automate their e-learning activities.

Because of its simplicity, Uzity can be used by faculties in schools, colleges, higher education and business organizations. If your organization is planning to digitize the entire learning process for the first time, Uzity is the right software for you to digitize the learning content and automate the learning process.

This article is an introduction to Uzity’s features, which will help your team to increase the effectiveness of Uzity implementation in your institution.

1. Organization features & privacy

Uzity allows you to create the organization and showcase the courses under your own name and brand. You can decide who will join your organization by adjusting the privacy settings. If the organization is configured as hidden, it will be visible only to members and if configured as closed, it will be visible to everyone and they can join only with an invitation.

2. Increase productivity through efficient user management and user groups

The user management features in Uzity helps to increase productivity through well-defined user roles. The available user roles are Administrator, Instructor, Co-instructor and learner. While administrators can manage the organization, its people and courses, instructors can build, teach and manage courses. While learners can join and participate in courses, co-instructors can help instructors to manage courses. You can create learner groups and instructor groups for quick course enrollment and easy communication. 

3. Create engaging courses with the easy-to-use course editor

You can create course content using the easy-to-use course editor available in Uzity.  You can insert various forms of content like videos, audios, images, text, presentations and documents. This will keep the learners engaged with the course material. Uzity supports high definition(HD) videos and audios. The auto-save feature of Uzity saves the course creation in progress and so you do not have to worry about losing the content. Also, you can reuse the content uploaded once to one course to all courses across the organization. Uzity also has a powerful equation editor to help with scientific content creation.

4. Efficient management of created courses

Similar to the privacy settings of organizations, a course can be configured as open, closed and hidden. The course privacy along with the hierarchy of sections and topics with the drag and drop tools let you organize the course quickly and effectively. In Uzity, you can make changes to a course in real-time. The changes will be published instantly without interrupting the learners. There is a version history feature of course that helps you track changes made to the course and restore past versions at any time. Instructors can also view the course progress by learners and the learners preview feature helps the course creators get a preview of how the course will appear to learners.

5. Learner Experience in Uzity

You can control how learners navigate your course by configuring either as progressive or collateral. In progress, learners complete and navigate courses topic by topic. In collateral, learners can quickly jump to any topic listed in the sidebar. Learners can also keep track of their course progress any time and resume learning from where they left-off. Uzity provides a distraction-free course reader enabling learners to immerse themselves in the content. With the discussions feature learners can collaborate, pose questions, and exchange ideas about course material, assignments, and projects with other learners and instructors.

6. Manage communication

Stay updated about what is going on in your organization and courses using the email and in-app notifications within Uzity. In Uzity, you can keep the discussions going even after classes are over. You can also use the announcement feature for communicating to multiple users at the same time. There is an option to communicate to all learners of a course through course announcements and all the learners within the organization through organization announcements. The in-app messaging feature of Uzity helps in effective communication between the learners of a course. There is no need for an external email or another communication platform. All the discussions can be done within Uzity itself.

7. Manage assessments & quizzes

The assessments and quizzes feature within Uzity helps the instructors to measure the course progress by setting up different types of assessments for courses. The assessments can be graded or non-graded assessments. The question types in assessments can be short answer, descriptive answer, multiple choice questions, fill in the blanks and file attachment types. The features included in the assessment functionality include scheduling of assessment, auto evaluation, keyword highlighting for evaluators, negative scoring, grading system, gpa, timed assessments, self paced assessments, and import and reuse of assessment questions. There are also detailed reports available to measure and compare the performance of learners.

8. iOS & Android apps to boost the e-learning process

Uzity’s mobile app can help you to optimize the e-learning activity in your organization by allowing most of the above features to be accessed from the individual’s mobile phone. 


As you have just read, the different features available within Uzity helps the organization to implement LMS(Learning Management System) flawlessly to increase effectiveness in your organization. If you are looking to implement an LMS for the first time, or planning to replace the existing LMS of your organization, give Uzity demo a try or contact us.

School ERP App

How does School ERP App help in improving Students Learning Experience?

How Can Educational Institutes Leverage The School ERP App To Improve Students Learning Experience?

Generation Z learners are vastly different from the students of previous decades. These students use a range of Web 2.0 Tools, school ERP software and learning management systems, and interactive media learning support to supplement and sometimes replace the traditional teaching tools. 

Today, educators are increasingly faced with the challenge of using tools to enhance student learning experiences with a new approach to the learning experience. One of the most significant advantages of a School ERP is that the school can customize it to suit the requirements of the learner. 


A School ERP is a software used by any school, college, and educational institutes to manage their day-to-day academic & administrative tasks automatically. The software automates manual tasks and helps educational institutions manage their operations effectively. From communicating with the students’ parents in real-time to providing homework notification, managing attendance and tracking the bus location, a school ERP allows the schools to function seamlessly and fulfils all the basic needs of an institute.

Here are some ways that educational institutes can leverage the School ERP App to improve students learning experience.


1. Access To Information 24X7, From Any Location

Previously learning was limited to classroom hours.  But the new need for students to be able to access their learning material around the clock. 

With the School ERP App students can access the learning material at any time, and from any location. The school ERP software has enabled technology to be integrated into education and made more accessible through smartphones and personal devices. Students can stay up-to-date with the assignments, view necessary resources, submit assignments, practice skills, and get feedback, etc. 

2. Easy Access To The Instructor And Learning Material When Needed 

The school ERP software allows the students to reach out to the teachers and their learning material outside of school hours. This student-instructor contact is an essential factor in student motivation and involvement. The teacher can help students get through rough times and keep on working. Building a relationship with teachers helps build trust. It also plays a vital role in cementing the students’ intellectual commitment to their studies.  

Besides access to the teachers, the School ERP App allows students to access encyclopedias and library books on their devices when needed. 

3. Analytical And Real-Time Feedback 

Student claim a lack of adequate, timely feedback hinders their learning experience. Students typically would have to wait until the end of the term to get a report on their performance in the classroom.

With school ERP software, the students no longer have to wait for the school report. The teachers can provide real-time feedback after every assessment. This will not only serve to encourage and motivate the learners, but it will also give the teachers an in-depth understanding of a student’s learning curve.

For instance, if the student is unable to grasp a topic and struggling to understand the same, the teacher can understand the same after looking at the student’s performance in class. Armed with this feedback, the teacher can focus on the student and give him the immediate help needed to excel in the subject. 

4. Customization of Learning Experience

Traditionally schools followed the one shoe fits all system, but with the help of a school ERP software, the learning experience can be customized to the needs of the students. Teachers can use their smartphones to upload study materials and educational resources according to the learning needs of the students. 

Additionally, the school ERP app allows for exciting learning tools to be added to make learning more interactive for the students. This includes subject-related games, video tutorials, discussions, podcasts to improve the student’s learning experience. 

5. Collaboration Beyond Classroom 

Learning is a more pleasurable experience when it is more like a team effort than a solo race. Effective learning is a collaborative and social experience where each learner brings in the best of the skills and experiences. This does not create an environment of competition but one of collaboration. Sharing one’s own ideas and responding to others’ ideas opens the student’s mind, improves thinking and deepens understanding, and enhances learning. 

The school ERP software allows the students to stay connected with each other through the mail, chats, and other applications. This makes it simple for the students to collaborate together on school assignments, research together, and learn as a group. 

6. Helps the Students Set Personal Learning Goals

Learning is not a spectator and passive sport. Students limit their knowledge when they are passive learners who just only sit in classes listening to instructors and, memorizing assignments without any real understanding of how to apply the learning. 

For the learning process to be engaging and effective, students need to participate in it actively, and one of the best way to do it is by setting personal goals. When the students have access to learning, can communicate with the teachers and receive timely feedback, there is a growing interest in self-assessment. The learners can set task goals, monitor themselves, and apply it to their daily lives.

In Conclusion, 

A School ERP app helps to bring schools into the digital world while also making things easier for the students. It keeps the students engaged, enhances learning, and supports the school to run more smoothly and efficiently while also reducing labor costs at the same time. 

With a school ERP app, there are benefits for the students as well as the school.

school management software price

School Management Software Price – Things you must know

If you are in the leadership team of an educational institution, you might have tried at least one school management software. You might have also been intrigued by the complexity in the way different school management software tools are priced. Different pricing methods exist in the market and some pricing models can be confusing for first-time buyers.

There are hundreds of school management software available with various features and pricing. This article will serve as a primer to anyone considering to purchase a new school management software or to replace the existing software in their institution. This article is applicable not only to schools but also to colleges and other training centers.

Pricing of school management software

1. Free

Free School Management Software

Some software is provided at free of cost. Usually a free school management software if not open source will be a freemium product or service. In a freemium product, you can start using the product and service for free but will have to start paying after your usage reaches a certain threshold. You must be aware of the limit before you start implementing a freemium school management software in your institution. 

Opensource School Management Software

Some software is available as open-source. Here you can download or purchase(open source does not always mean free of cost) the software and can host the software on your server. There are advantages like customization and flexibility but also there are various technical limitations for a normal school to run on open-source software if proper technical support is not available. In case you have a strong technical faculty within the institutions, this is something you can opt for.

Free and Open Source School Management Software

There are some software which are open source as well as free to access and download anytime without taking permission. Similar to the above scenario, this can work if you have a technical faculty who understands the software code and can implement the same within your institution.

2. Paid

Per User Pricing

Paid school management software comes with a variety of pricing models. One of the most widely implemented methods is pay per user. With this pricing model, for small schools with less than 200 students will have to pay a smaller price compared to the schools with 1000+ students. Features will be almost the same in both the scenarios. You have to check in advance if the parents and teachers user accounts are included in the selected pricing. Most of the school management software provides login access to both the parents. So in a school with 1000 students and 100 faculty, the total users can be 1000 students + 2000 parents + 100 faculty = 3100. So check with your vendor if these 3100 user ids are available with the pricing for 1000 students. Also keep in mind the number of students joining and leaving the institution next year and check how this is considered in the pricing. Also do not forget to ask if the licenses are renewed yearly.

Flat pricing (Per Institution per year)

To avoid the above complexity in pricing, many vendors have implemented the flat pricing of charging per institution and providing unlimited user licenses. With the emergence of cloud computing, the hosting cost has drastically come down and this allowed the vendors to give freedom in the number of user licenses. Institutions are charged a flat fee per year. The pricing varies from hundreds of dollars to millions of dollars depending on the vendor and institution.

Feature-based pricing

Some vendors provide the school management software packaged in different plans separated by features. So small schools can choose the minimum plan to start with and large institutions can purchase the higher-level plans. If such pricing is presented, go through the demo of the software to understand each of the features in-depth and find out if the selected plan will be enough for the institution this year and in coming years.

3. Combo pricing

Most of the software vendors in the market will have a combo pricing which combines all the three pricing strategies from above. Incase of combination pricing, you can calculate the total cost of ownership(tco) by gathering the total cost to pay to the vendor if the software is used for the next 3 to 5 years. Find out how the various elements like student numbers, number institutions, features, etc. change the pricing of the software this year and coming years. 

Factors to consider while choosing School Management Software

  • AMC (Annual Maintenance Contract)

One thing that most of the schools miss out while purchasing school management software is the AMC involved from second year. You must check in advance the various pricing that will be applicable throughout the lifetime of the software in your institution. A good timeline is to consider the next 3 to 5 years. Ask the vendor the license renewal as well as separate AMC fees if any.

  • SMS / Email

The school management software communicates to parents and teachers through SMS notifications. As these bulk SMS carry a cost, check with the vendor, whether this price is included within the package or separate fee is applicable to purchase the bulk SMS. Also collect information on SMS usage statistics by schools of similar user licenses.

  • Hosting

Nowadays most of the school management software is available as SaaS where the licensing includes the hosting price. Incase if you are purchasing an enterprise package, there will be separate hosting charges applicable. Check in advance if any separate hosting fees are involved outside the license fee.

  • Online Fee Payment

Most of the parents now pay school fees online. Check with your vendor about the payment gateway integrations available and see if any separate charges are applicable in fee transactions. This can be above the licensing fee of the software.

  • GPS Tracking & RFID/Barcode Integration 

Enhanced features in school management software like GPS tracking of transportation vehicles, RFID/Barcode integration, etc. require separate hardware and installation procedures. So check with the vendor the pricing for these features and hardware.

  • Backups

It is the responsibility of the vendor to provide backups of data in case the software malfunctions and also for safe storage for future use. Ask the vendor in advance for the backup service and if any cost is involved.

  • Technical Support

Other than the feature support, sometimes your users will require technical support for implementing advanced functionality of the software. Check with the vendor if the technical support is included in the package and if yes what are the limitations if any.

  • Mobile App

Mobile app of school management software is a premium feature which the schools will have to pay a separate fee. Some vendors include mobile apps in the same pricing package. Check with vendors the pricing as well as the features of the mobile app. Check if both Android and iPhone apps are available and if yes, the fees associated with the same.

  • 3rd Party Integrations

Along with the school management software, you will come across the need to integrate other software and hardware for enhanced usage. Check if any extra fees applicable for integrations and API access.


From the above article it should be clear to you by now, the different complexities involved in pricing of a school management software. With this awareness, you can now evaluate the different software that vendors present to you. If you need more expertise on the same, contact us.

school management software trends in 2020

Top School Management Software Trends In 2020

The year 2020 is a testimony to how school management software has transformed the way schools and educational institutions across the world function. Today, the influence of digital technologies and smart apps are making schools far more advanced them ever before.

Here are the top School Management Software Trends In 2020 for every educational institute.

1. Automate Attendance Via Multiple Integration

We live in a highly competitive world every minute counts. 

In schools across the world, recording and documenting the student attendance daily (and for some classes, even hourly) can be an incredibly time-consuming and mundane process.  For teachers, the increasing workloads, limited classroom hours have given rise to a demand for EdTech tools that help to manage the limited class time efficiently.

Biometric & RFID device integration allows attendance data to get collected automatically. It eliminates the possibility of false attendance or errors. This Automate Attendance Via Multiple Integration ensures that somebody can monitor real-time student movement within the institute premises.

2. Virtual Classroom & eLearning

A virtual classroom is best defined as an online learning environment where there is a live interaction between the teacher and the students as they are participating in various learning activities.

In other words, a virtual classroom is a shared online space for the teacher and the student to pursue their academic goals. The teacher can use prerecorded video or live stream themselves using to interact with the students. In an online virtual classroom, the teacher has a particularly important role of the moderator who guides the learning process. The teacher is also responsible for moderating and supports group activities and discussions.

2020 has also seen the transformation of traditional classrooms into a virtual classroom. The year has heralded the rise of eLearning more than ever before. From online classes to online extracurricular classes, today most of the students from around the world are attending virtual courses and opting for eLearning. 

3. Digital Data Management

Online learning has created a content-rich learning environment. This is because every single day, schools generate a considerable amount of data of various different types. From online courses, assignments, tests, lesson plans, as well as audio and video files, the list is unending.  Some of this data is planned and structured, but every often the digital data can be unstructured and unpredictable.  This change has rendered the traditional storage solutions as unable to keep up with this data.

It is therefore vital that schools look for a data management solution that is easy to use, backup and archive. Digital data management is not only cost-efficient, but it is also more secure and future proof. This means that schools can upgrade their digital data easily by adding new drives, to meet the storage requirements of teachers, students, and other constituents.

4. Online Finance Management

For the school administration team, online finance management tools make managing finances more efficient. Manual calculation and creation of school fees can be very tedious as can collecting fees, late fees, generating receipts etc. 

In 2020 have schools have opted for educational institutes are moving towards online finance management system as it streamlines the entire fees calculation and collection process – making it easier and faster for teachers and parents.

The paperless system, calculates the fees automatically, taking into account all the extra considerations such as scholarships, hostel fees etc. The parents can make a payment online, safely and securely and from the comfort of their homes.

Additionally, the online finance management system is easily scalable and customizable. It makes the school more proficient at their administration work so that they can use their time and resources to concentrate on the students.

5. Automate Admission Process

Traditionally, the manual admissions processes in schools across the world are characterized by endless phone calls and visits by hassled parents and students looking for information on the admission process.

2020 has seen the rise of automated admission process where w with the help of technology, schools can send parents relevant emails and mobile messages, updating them on necessary information. 

The actual admission process – distribution and collection of forms, registering students, generating a fee summary – all these tasks can be easily managed with an automated online admission process

6. Conduct online examination

The year 2020 has also seen many schools make a shift from the traditional assessment methods to using online assessment tools. These tools not only benefit the students and teachers but are also be advantageous to the institutes.

One of the most significant advantages of conducting online exams is that it gives the flexibility of location and time. Teachers too, can invigilate the assessments remotely. This helps save the time and cost of travel for students and teachers. 

Other advantages of conducting online examinations in 2020 is a lesser administrative burden since time and effort is saved on the printing and distribution of exam papers, the setting up on examination centres and classrooms.

Online exams also allow for faster evaluations and results. Since they are paperless exams, they are good for the environment. 

7. Mobile App

In recent times mobile apps for school management have become extremely popular in schools all over the world. The mobile app keeps parents updated about the various activities taking place in the school. It also offers various other features like school transport tracking, accessible communication, collaboration among a host of other benefits to the school.

In conclusion,

The ongoing pandemic has made it clear that digital transformation for school is an absolute necessity. Educational institutes need to evolve their approach to teaching and enhance their digital learning environments with School Management Software. Understanding the 2020 trends in school management software will enable them to offer optimum services and support to students, parents, and staff.

Examination Management System

Definitive Guide to Examination Management System

As of today, examinations are considered an important step in the learning progress of a student in almost all educational institutions. Traditional K12 and higher education systems and processes revolve around the examinations preplanned in advance.

With the large scale implementation of digital transformation tools, examinations are also digitized. Planning and conducting examinations requires a lot of focus and preparation. Digital software tools can reduce the workload of administrators by planning the examinations, preparing examination timetables, assigning examination halls and sending notifications to students about upcoming examinations.

Once the examinations are conducted, the marks can be entered into the same software to generate and publish results of the students.

This article is a brief guide to the examination management system features available in Fedena.

Features of Fedena Examination Management System

1. Support of different Gradebook standards

Different schools across the globe have different examination grading standards. Fedena’s examination management module supports some of the major grading standards in the world. This includes CCE(Continuous and Comprehensive Evaluation), GPA(Grade Point Average), CWA(Course Weighted Average), ICSE(Indian Certificate of Secondary Education), and Normal grading standards. In Fedena, you can select more than one grading system within a single institution. The grade books of the students will be generated based on the grading system selected while creating the courses. 

2. Customise Report Cards

Fedena provides features to customize the report cards in the gradebook according to the unique requirements of the institution. Report cards are one aspect of the institution that is usually branded in the institution’s theme. The printed reports that are given to the parents of the institution are different for each institution. Teachers can select one page or multipage template to start with and then go ahead with customization. 

3. Bulk Import of Examination Marks using CSV 

Once an examination is created in Fedena, then teachers usually enter the exam scores manually. Instead of that Fedena has a bulk import feature where the exam scores can be imported from a CSV file by batch tutors or administrators. This feature saves the precious time of teachers who can leave the bulk upload work to administrators of the institution or can do themselves from a simple spreadsheet.

4. Conduct Online Exam

The online examination management system provides a secure and safe way to conduct examinations to multiple students at the same time. The questions will be created and uploaded days or hours before the examination. Students can access the questions and start answering at the preset time for the examinations. If a computer and a high-speed internet connection are available, then thousands of students can participate in the examination at the same time. This makes it easy for educational institutions to conduct online examinations as the students can log in from their house to participate in the exam.

5. Communication & Announcements

While creating and scheduling the examinations, you can choose to send notifications to the students and parents along with the publication of examination dates in the school calendar. The alerts will be received as SMS and also parents can view the upcoming examinations from their mobile app.

The Workflow of Normal Examination Scheduling

Pre Examination:

1 – Create Course & Batches: Where the institute can record students’ details and later on institute can conduct different types of examination based on batch or course wise.

2- Select Grading System: Admin can set up the grading system applicable to the institution. You can choose one or multiple grading systems for your institution. After this, when you create a new course, you can select the grading system to be applied to that specific course.

3- Ranking & Grading Level: Admin or teacher can define different ranking or grading level based on the percentage scored in each subject and based on the number of subjects. This help in generating the student reports easily.

4- Exam Group: To set-up an examination, after configuring the grading system settings, next create an exam group. After creating the exam group, you can select the subjects to be included in that examination group, each subject’s maximum and minimum marks, date with start and end timings for each subject exam, etc.

5- Exam Timetable & Schedule: In advance, teacher or admin can plan for the examination and share the exam schedule in the timetable module, so that students can prepare themselves accordingly. Pre-created examination’s schedule will be available in the calendar that can be accessed by parents and students from their profile or from Fedena mobile app

6- Send Notification About Upcoming Exam: Along with SMS or email feature, institutes can take advantage of push notification also and send a real-time notification to parents to alert them regarding the upcoming examinations.

During Examination:

1- Mark Attendance: Using Fedena Attendance Module, teachers can easily make the attendance just in a click. They have to no longer depend on pen and paper, this process completely digitize the attendance procedure and this minimizes the paper wastage and let you store all data at a single place. To eliminate the proxy attendance and make the whole process automated institute can integrate the biometric device with Fedena.

Post Examination:

1- Reports and Gradebook generation: Once the examinations are over, the marks can be entered for each subject. Teachers can enter marks for each students along with remarks. Based on the grading system selected, the marks entry process and steps will differ. Once the marks for students are entered, there are various reports available in Fedena combining data from other modules like attendance.

According to the grading system selected, there are many preconfigured reports available in Fedena. There is also option to export as CSV reports. Fedena has a dedicated section to configure and generate gradebooks.

Gradebook also referred to as report card or mark sheet or scorecard is any system used to record a student’s progress during the academic year via marks or grades. To know more about how to generate gradebooks in Fedena, check this article.

Examination Module

How to choose the right Exam Management System?

Choosing the right exam management system for your institution is very similar to selecting an ERP software.

1. First you have to study the institutions around who have similar grading standards. Find out which software they are using to manage their examinations.

2. Then research for more software providers in your geography. Then invite them to give demo in your institution. It will be better if you have an a-team of 5 to 6 people selected from the staff of your institution to do the research and selection process.

3. Keep an eye on the pricing of the software. Some software is priced based on the number of students and some others provide the software for a flat price.

4. Then calculate the total cost of ownership(TCO) of the software for the next five years. This is prepared by adding up all the possible costs that can incur while using the software which includes licensing costs, annual maintenance costs, resource salary, etc.

5. Then you can decide the best software based on this research.


Since examinations are the key process in the academic activities of an institution, a good examination management system is must for the smooth running of the institution as well as to achieve the goals of the institution. Fedena as an ERP coordinates the different aspects of running an educational institution. Along with the examination management system, Fedena has many other modules which can be used to manage your institution better. For more information, contact a Fedena expert.

advantage & disadvantages of online learning

Advantages and Disadvantages Of Online Learning

One of the most oft-used terms after the pandemic is the term “New Normal.”

The new normal in education is increased use of online learning tools. The COVID-19 pandemic has triggered new ways of learning. All around the world, educational institutions, are looking towards online learning platforms, to continue with the process of educating the students. 

The New Normal now is a transformed concept of education with online learning at the core of this transformation. Today, digital learning has emerged as a necessary resource for students and schools all over the world. Not just school and classes but even 

For many education institutes, this is an entirely new way of education that they have had to adopt. Online learning is now applicable not just to learn academics but it also extends to learning extra-curricular activities for students. In recent months, the demand for online learning has risen significantly, and it will continue doing so in the future. 

As with most teaching methods, online learning also has its own set of positives and negatives. Decoding and understanding these positives and negatives will help institutes in creating strategies for more efficient delivery of the lessons, ensuring an uninterrupted learning journey for the students. 

What are the advantages of online learning?

1. Efficiency

Online learning offers teachers an efficient way to deliver lessons to the students. Online learning has a number of tools such as videos, pdfs, podcasts, and teachers can use all these tools as part of their lesson plans. By extending the lesson plan beyond traditional textbooks to include online resources, the teachers are able to become more efficient educators.

2. Accessibility of time and place

Another advantage of online education is that it allows students to attend classes from any location of their choice. It also allows the schools to reach out to a more extensive network of students, instead of staying restricted by the geographical boundaries. Additionally, online lectures can be recorded, archived, and shared for future reference. This allows the students to access the learning material at a time of their comfort.

Thus, online learning offers the students accessibility of time and place in education.

3. Affordability 

Another advantage of online learning is reduced financial costs. Online education is far more affordable as compared to physical learning. This is because online learning eliminates the cost points of student transportation, student meals, and most importantly, real estate. Additionally, all the course or study material is all available online, thus creating a paperless learning environment which is more affordable, while also being beneficial to the environment.

4. Improved student attendance  

With online classes, since the classes can be taken from home or location of choice, there are fewer chances of students missing out on lessons. 

5. Suits a variety of learning styles 

Every student has a different learning journey and a different learning style. Some students are visual learners, while some students prefer to learn through audio. Similarly, some students thrive in the classroom, and other students are solo learners who get distracted by large groups. 

The online learning system, with its range of options and resources, can be personalized in many ways. It is the best way to create a perfect learning environment suited to the needs of each student. 


What are the disadvantages of online learning?

1. Inability to focus on screens

For many students, one of the biggest challenges of online learning is the struggle with focusing on the screen for long periods of time. With online learning, there is also a greater chance for the students to get distracted easily with social media or other sites. Therefore it is  imperative for the teachers to keep their online classes crisp, engaging and interactive to help students stay focused on the lesson.    

2. Technology issues 

Another key challenge of online classes is internet connectivity. While internet penetration has grown in leaps and bounds over the past few years, however in smaller cities and town, a consistent connection with a decent speed is a problem. Without a consistent internet connection for students or teachers there can be a lack of continuity in the learning for the child. This is detrimental to the education process. 

3. Sense of isolation 

Students can learn a lot from being in the company of their peers. However, in an online class, there is minimal physical interactions that students and teachers. This often results in a sense of isolation for the students. 

In this situation, it is imperative that the school allow for other forms of communication between the students, peers and teachers. This can include online messages, emails and video conferencing that will allow for face-to-face interaction and reduce the sense of isolation. 

4. Teacher training 

Online learning demands the teachers to be technology-friendly and have a basic understanding of using digital forms of learning. However, this is not the case always. Very often, the teachers have a very basic understanding of technology. Sometimes, they don’t even have the necessary resources and tools to conducts online classes. 

To combat this, it is important for schools to invest in training the teachers with the latest technology updates so that they can conduct their online classes seamlessly. 

5. Manage screen time

Many parents are concerned about the health hazards of having their children spend so many hours staring at a screen. This increase in screen time is one of the biggest concerns and disadvantages of online learning, Sometimes the students also develop a bad posture  bad posture, and other physical problems due to staying hunched in front of a screen. 

A good solution to this would be to give the student’s plenty of breaks from the screen to refresh their mind and their body. 

What do you think are the other advantages and disadvantages of online learning Do share your thoughts in the comments below. 

trends in online video teaching

11 Trends in Online Video Teaching that is defining K12 education in 2020

It is more than a decade now after the online learning tools started penetrating the K12 market. Started with free learning management systems like Moodle which helped the teachers to create lesson plans and content for their subject topic to share with the learners in advance. Uploading video tutorials started recently with the availability of high speed internet globally.

Now in the present COVID crisis, we also saw the rise of live video teaching and learning using different video conference tools. 

There are various methods to teach students while teaching online. This includes digital textbooks to animations to game-based environments.

Online video teaching is the most popular and easiest method for the majority of teachers to implement as part of their online teaching strategy. All it requires are some good quality video lectures prepared in advance.

The following are some trends in online video teaching that is defining K12 education in 2020:

1. Recorded lectures

Recorded lectures help students to revise the topics later and is also helpful to the students who missed the live class. Also equally helpful to the students who attended the class but didn’t get time to take notes of all points discussed during the class. Recorded lectures also helps students with learning difficulties. Those who have dyslexia find it easy to learn from recorded lectures than from live classes. Recorded lectures are also a great way to access the lectures of previous years and also helps the institution to show the lectures from teachers who are no more working in the institution.

2. Augmented Reality

Augmented reality provides interactive animations embedded within the environment with the help of devices that can be worn by the users. Augmented reality teaching is different from virtual reality teaching. This method is costly at the moment because of the requirement of hardware devices for each user. But this has not stopped teachers from trying it in their online video teaching. Even teachers in remote villages of India had tried implementing augmented reality in their classrooms. The augmented reality method also provides students an opportunity to create their own content.

3. Artificial Intelligence

Artificial intelligence is now everywhere including classrooms. By integrating artificial intelligence with video teaching, the videos can be delivered in a more impactful way to the learners. The AI will learn which videos students are watching, which videos they are skipping and within videos, the specific content and time the students are focusing on, etc. All these observations by AI provide feedback to teachers for improving video creation and also helps the learners automatically based on their individual learning methods.

4. Personalized learning modules

Each student learns in their own unique method and pace. It is impossible for teachers to manually give individualized attention to each of these students. But with the basic knowledge in student psychology, teachers can personalize the learning modules by broad student categories and with the help of AI it becomes further easy to personalize the learning modules to different students. The AI learns automatically when the student learns and improvises the personalizations on the go.

5. Gaming based learning

Usually, it is boring and difficult for learners to sit through hours of video lectures in a single day. But if a game-based approach is given, the same students who stopped learning after a few minutes will sit for hours on the topic of learning and participating in tests for the learning outcomes. This method has its own advantages and disadvantages. Teachers are anyhow implementing game-based learning in their online video teaching strategies. Game-based learnings also train the students to collaborate, communicate, interact, and work in teams. What really happens in online video teaching is not game-based learning, but gamification of the video and other content being delivered by the teachers and consumed by the students.

6. Promote self-directed learning

The nature of learning from online video classes promotes more self-directed learning. The video lectures are uploaded in the learning management systems and students are advised to explore and learn in their own preferred time and location. Students start learning at their own pace and soon finds out their own best learning methods. The AI integrated into the tools also keeps a note of the same and starts delivering videos optimized to the learning methods of students. The self-directed learning method also prepares the students for their future higher education, where self-directed learning is the key.

7. Evolution in examination methods and process

Online video teaching and implementation of AI have changed the way examinations are conducted. Examinations methods and process are always evolving and that too on the go. “Proctoring” of exams based on AI is the new standards because logistics and infrastructure are no longer a limit to conduct examinations. The intelligence embedded in to the examination tool makes sure that the examination is conducted fairly. This allows students to take the examination even while at their home and can still make the results fair.

8. Evolution of LMS to LXS

Learning Experience Systems(LXS) is the new favorite phrase of educators and ed-tech companies. LXS provides rich learning experience systems for students to learn by interacting with rich and embedded media. In earlier days, the Learning Management System(LMS) included only content as it is. Text, Video, and animations used to explain topic after topic. With LXS more interactivity is given to the overall content. The help from experts are required to create content for LXS and may be costly to be implemented by all schools. But this trend is going to stay here.

9. 5G led immersive solutions for teaching

5G haven’t reached all parts of the world. With the kind of upload/download speeds 5G provides and the power of 5G this is going to change the way video teaching and other forms of online learning presently happening across the globe. Even though the 5G handheld devices are going to be costly initially, it will be implemented and tested by a few teaching experts as the future of online teaching. 2020 is a year of demonstration of 5G led learning possibilities. Many of us will have to wait before we access true 5G in our every day life.

10. Learning becoming more optimized

Learning is becoming more optimized with the implementation of online learning tools. With the methods explaining above like the impact of AI, the teachers across the globe can provide optimized learning experiences to their students even with the difference of resource availability across different schools and geographies.

11. The emergence of more ethical and privacy issues

With the penetration of online teaching and learning everywhere and the speeds at which these contents are delivered, more concerns are expressed by experts regarding the ethics and privacy of these advanced technologies in the learning activities of students. As the technologies are getting implemented at a faster pace, there is not much time left to discuss these concerns in advance. The concerns arise and are expressed once the technology is implemented and students start using the same.

With the availability of high-speed internet and smartphones everywhere, all teachers and students across the globe are enjoying the benefits of online video teaching. Even during the recent pandemic crisis, online video teaching proven to be a savior to teachers and students. The benefits of online video teaching are much more than support during the pandemic. Contact an expert in your network to know more.