Visitor management system for school

Decoding Visitor Management System For Schools

What Is Visitor Management System? 

Visitor management system for school streamline the check-in and check out of visitors within school premises. Additionally, institutes can collect visitors’ data such as visitor photos, a reason to visit, visit duration, contact details, and a lot more just in a click.

A few years ago, the aesthetic design for most schools included large gates and fences to keep out strangers and ensure the safety of the students in the school. The gates to this school were manned by a security guard and visitors to the school had to use the visitor logbook and sign in at the entrance gate. While this system worked at the basic level, it could not track where the visitors went nor could it control the length of their stay or even screen them against background details.

However, this changed with the introduction of technology in schools. Educational institutes opting for visitor management software use a digitized school security system that replaced traditional visitor log books with advanced software systems that can be integrated with surveillance cameras, biometric scanners, and lists of unwelcome guests.

Why Does School Need Visitor Management? 

  • Importance of visitor tracking in schools

Schools are responsible for the security and safety of their students and staff during working hours. With such a big responsibility, the school cannot rely on just a manual logbook and a security guard to keep a track of visitors entering and exiting the school building. It is a school’s job to screen and the visitor management system helps keep logs of the people who visit, the visit’s duration, frequency, and other meeting details.

  • Limitations of a school security logbook

In schools, often, it is hard to tell if a visitor is a vendor or a parent, or an enquirer. These diverse visitors cannot be treated the same when approving them, especially if the gate management system is a manual logbook. In this case, it is also difficult to verify the information given and keep a record of the same. On the other hand, a digital system can quickly authenticate each visitor, recognize visitors according to their categories and give them privileges according to their category.  Additionally, a school security logbook is prone to theft, damage, or loss. 

  • Need for instant updates and alarms system

The visitor management system is crucial to send instant updates and alarms in case of emergencies like natural disasters, fires, gunfire, etc. The system can instantly update the school authorities to take immediate action, thus helping save lives.

What Are The Major Features Of Fedena Visitor Management Module 

Recently Fedena has launched the visitor or gate management module so that institutes can keep a track of people entering and visiting children during school hours and also maintain records of people visit in digital format. Below we have highlighted the features of Fedena Visitors Management Module, so let’s have a look:

  • Mobile-Friendly Check-in and Checkout process

Using the visitor management module, the school can easily record the entry and exit of visitors directly through the mobile app with easy steps.

  • Various Gate Pass for all types of Visitors 

Create a gate pass for all the types of visitors to the school. The gatekeeper can record the details of the user when they enter the institution’s premises. If the user belongs to the institution and has an ID card with a barcode, then the barcode can be scanned to retrieve the minimum information easily. Additionally, if a student has to exit the institutions, the visitor management module ensures exit with appropriate approvals, including permission given by authorities, reason of exit, etc. 

  • Visitor Management, User Entry Management and Gate Pass Management

Fedena visitor management module offers 3 types of gate pass – Visitor Management, User Entry Management, and Gate Pass Management which work together to keep our record of entries, create gate passes for student exits, and captures all the data of the visitors such as contact details, the reason for the visit, etc.

  • Know your Visitor

Visitors to the school can be outside users, parents or a guardian to an existing student The visitor management module captures basic details in the visitor entry form and a request notification will be sent to the visitee where they can approve/deny the request. Some of the basic information sent to the visitee include visitor name, contact details, the reason for visit, photograph, and vehicle details.

  • Accurate Visitors Records Graphical Reports 

The digital visitor management system keeps online records of the entries and exits to the institution. This data can then be viewed as graphical records or in a tabular format by privileged employees. 

  • Instant alerts and OTP verification 

Visitee can get instant alerts for visitors that they may have. As security, the visitors will need an OTP for visitor authentication. This ensures that only authorized guests will be allowed on the premises of the institute.

What Are Key Advantages Of School Visitor Management System 

  • Student Safety

Using digital visitor management software, you can keep track of every visitor to the school and keep your students safe from unauthorized visitors.

  • Safe working environment

In a school, large or small, there is an endless number of visitors who need to visit the campus every day. Since the visitor management system captures the details of every visitor–it helps create a safe and secure working environment.

  • Visitor authentication

The visitor management software helps to authenticate the identity of every visitor by collating basic data such as name, contact, and reason for the visit, etc. This ensures that every visitor has a proper check-in and a security screening.

  • Restrict visiting time

Visitor passes can be issued for a limited period of time by the visitor management system. For instance, friends and family can stay longer, while delivery persons will be allowed to stay 15 minutes or longer. 

  • Instant notification for violations

Whenever someone violates their time or location permits, the system shows their details. Afterward, authorities can take action based on the reports, such as adding them to a blacklist.       

  • Instant alerts for unauthorized visitors

The visitor management software instantly recognizes authorized and unauthorized visitors. If there is any unauthorized visitor on the campus, the system instantly sends alerts to the visitee and the school administration team. 

The Bottom Line,

Visitor management software offers a seamless provision to the schools and educational institutes to bolster the security of their students. It helps reduce incidents of truancy, mitigate campus incidents, and promote student security in the school.

Best School ERP Software

List of 10 Best School ERP Software in 2021

10 Best School ERP Software that Institutes Actually Use in 2021

The best school ERP software makes it simpler and easier for your institute to effortlessly administer day-to-day academic and administrative activities from a single platform. From student enrollment, online fees, attendance, to online classes, digital assignments & eLearning, all school-related activities can be easily managed from the school ERP platform.  

At its core, the school ERP system helps in automating the management process while reducing the burden of administration and faculties and at the same time helps the students and parents. So that the institute can focus on delivering quality education to students. 

But selecting the right school ERP software for your institution is not an easy task. As there are a sheer number of school ERP platforms available in the market which might seem a bit overwhelming. You have to invest considerable amounts of time in optimizing which ERP platform is suitable for your institute and how it will be helpful for them in the long run. 

Fortunately, in this article, we have compiled the most used school ERP platform around the world. After going through multiple market research reports we have shortlisted the top 10 best school ERP software that educational institutes actually using in 2021.  

According to various market research reports it has forecasted that from 2021 to 2028 the growth rate of school management software will increase by 17%.  

best school erp software
Image Source-

10 Best School ERP Software to enhance the growth of your Institute

  1. Fedena by Foradian Technologies
  2. Classter
  3. Knewton
  4. WebSchool ERP
  5. Gibbon
  6. Ellucian
  7. Jenzabar
  8. PowerSchool
  9. Blackbaud
  10. Capita SIMS

Factors to consider while selecting right School ERP Software for your institution

School ERP Software is an information management system for an educational institute that helps in automating the regular academic and administrative activity of your institution. Functionalities like students admission, fees collection, attendance management, assignment submission, online classes, student/staff record management, timetable scheduling, exam data management, e-learning, student performance, and many other activities can be managed effortlessly. Additionally, this application provides user logins to teachers, students, parents, administrators, principals, and managers so that they can easily community with each other.

Every institute has there own criteria when it comes to School ERP. Therefore, below we have highlighted the selected factors which we feel institutes must look at when they make a purchase decision:

  • Assess your institute’s requirements and based on that select the solution. List down what all features selected solution is offering and whether those features are meeting your institute need or not.
  • Customizable Platform – Check with the vendor whether the solution can be customized according to your institution’s requirements. Learn how customization packages work and understand pricing strategy.
  • End User Training – If you want that your institute stakeholders use the solution effectiviely, hence make sure that your vendor provide detailed training session or instruction manuals so that the software can be used to its full capacity.
  • 100% Data Security – Complete data security of students and school staff members. Also, crosscheck data back facility must be availiable.

Let’s get started to find out the one that fits right for your educational institutes:

We have divided the category into 2 parts :

School ERP Software : Offer Free Trial

1. Fedena by Foradian Technologies-

Fedena School ERP Software

Fedena is a school management software designed by the world’s most trusted education ERP vendor that is Foradian Technologies. Fedena is an end-to-end school and online learning management solution. Fedena School ERP platform helps in automating and streamlining the day-to-day academic and administrative operation of your institution. On the other hand, the Fedena Online Learning Module covers the course creation and online learning part. Using Fedena Learn, institutes can create online courses and share them with students beyond the classroom boundaries. It is a complete ERP solution that can be used by all types of institutions such as K12, Higher eds, Universities, Vocational institutes, and more.

Features like Students Admission, Assignment Management, Timetable Tracking, Course and Batches, Online Exam, Attendance Management, School Database, Visitors Management, Online Learning and Classes for Students, Fees Tracking and Collection, Gradebook, Communication Management, and many other features can be easily managed from Fedena Platform. Fedena’s add-on features like Mobile App, Multi-School Management Solution and School Learning Management System make Fedena one of the most preferable software among all other platforms. 

Fedena is trusted by 40K+ institutions worldwide and is available in 20+ languages. Not only this Fedena easily integrates with various ranges of software such as Quickbooks, Paybooks, Google Meet, Zoom, Bharat Bill Pay (BBPS), Big Blue Button, and many others to enhance your institute day to day productivity.

Additionally, Fedena offers OEM Partner Program as well, which allows partners to resell Fedena in their geography under their own pricing & terms. 

Reason to Buy – Offer a free trial, customizable, affordable pricing, complete school & academic administration system, web and mobile app, multi-school solution, online learning module, great features for teacher, parent, and student, excellent customer support, generate graphical reports

Fedena also offers 14 days free demo. Pricing Model – Module Based. Check out the Pricing and Plan here 

Best for – K12, Higher-Eds, Group of Institutions, Vocational Institutes  

Academics Features 

  • Assignment  
  • Attendance 
  • Online Learning 
  • Admission
  • Examination 
  • Gradebook
  • Timetable
  • Courses & Batches 
  • Applicant Enquiry 
  • Student Management 
  • Certificate Generator
  • ID Card 
  • Library  
  • Events & Academic Calendar 

Collaboration Features

  • Messaging System
  • Online Classes/Meetings 
  • Online Discussion 
  • Documents 
  • Polls
  • Tasks
  • Alumni  
  • News
  • Gallery 
  • Blog 

Data and Reports Features 

  • Custom Import  
  • Custom Reports 
  • Data Export 
  • Data Management
  • Reports 

Administration Features

  • Finance 
  • Gate Management 
  • Hostel 
  • Human Resource 
  • Inventory
  • Online Payment 
  • Reminder 
  • Transport  
  • Multi User

Add-ons Features 

  • Mobile App 
  • Multi-School Management 
  • 20+ Integration 

2. Classter


Classter is an all-in-one student and learning management system. It is an end-to-end solution using which the institute can effectively manage administration, student management, billing, registration, reports, communication, and CRM. Classter can support all institution types such as K-12 private or public district schools, colleges & universities, vocational schools, language centers, music schools, and academies of any type. It provides integration with Microsoft Office 365, Zoom, WebEx, Moodle LMS, Ministry education database, G-suite, and more. 

Reason to Buy – Offer a free trial, customizable, affordable pricing, complete school & academic administration System, great features for teacher, parent, and student.

Classter offers a free trial.

Best for – K-12 private or public district schools, colleges & universities, vocational schools, language centers, music schools, and academies of any type

3. Knewton, inc

Knewton is a fully-featured School Management Software designed to serve Enterprises, Agencies. This online School Management system offers Financial Management, Online Calendar, Bookstore Management, Curriculum Management, K-12 in one place.

Reason to Buy – Portals for different users manage academic and administrative tasks

Knewton offers a free trial.

Best for – Colleges, workforce educational programs, churches, non-profit organizations, and other institutes

4. WebSchool ERP

WebSchool ERP

WebSchool ERP offers a comprehensive school management and administration software package. Both Web and Mobile applications are available to make the management of schools easier.  Using this, institutes can manage attendance, class schedule, grading, absenteeism, assessments, eliminating lateness subject notices, creating monthly reports, and administrative duties with ease. It is specially designed for school managers and teaching staff, this specialized school management software tool is a great help as they save effort and energy and give the teacher time back to students.

Reason to Buy – Great support, web and mobile app, customizable feature, academic backup, personalized data

WebSchool ERP offers a free trial.  

Best for – School managers and teaching staff

5. Gibbon


If you’re looking for an open-source platform then Gibbon is the right solution for your educational institute. It is a flexible, open-source school management system that helps educators plan and share lessons, allocate resources and manage students. It is primarily used for Library Management, Financial Management, Timetable entry/schedule, Students, Attendance Management, and Tracking. It has an intuitive interface and is simple to use. You can check the installation guide, system requirements, and other instructions from their website.

Reason to Buy – Opensource, multi-language, community support

Gibbon offers a free version. 

Best for – Educational institutions and teachers.

Paid School ERP Platforms

6. Ellucian


Ellucian is built for higher education institutes. It is a professional campus ERP solution that boosts campus productivity and provides deeper insights on day-to-day activity which helps in achieving better outcomes. Designed for universities of all sizes, the platform provides solutions for departments such as finance, IT, student services, human resources, recruiting, and admissions. From student recruitment to workforce analytics; from fundraising opportunities to alumni engagement all can be managed within Ellucian.

Reason to Buy – Cloud-based, community support, analytic tools, offer CRM suite, customizable, financial aid management 

Ellucian does not offer a free trial.

Best for – Higher education institutions of all types.

The key features of Ellucian Education ERP are as follows:

  • Admissions Management
  • Assessment Management
  • Curriculum Management
  • Facility Management
  • Student Information / Records

7. Jenzabar


Jenzabar is a comprehensive, fully scalable administrative platform designed specifically for use in Higher Education. It is a leading provider of software, strategies, and services developed exclusively for higher education. They deliver front and backend solutions to increase student enrollment, retention, and student success. Additionally, help in delivering academics online, achieve fundraising goals, boost operational efficiency, and community support. Jenzabar connects your entire institution through an integrated database. Their mobile-first approach provides students a simple hub for connecting with faculty and for accessing the course, registration, and student life resources. Additionally, it improves the efficiencies of your administrative processes by automating, aligning, and connecting them.

Reason to Buy – Customizable features, cloud-based solution, integrate well with Learning Management Software and Imaging Software,  fundraising solution, mobile app, community support

Jenzabar does not offer a free trial.

Best for – Higher education institutions of all types.

8. PowerSchool


PowerSchool is the most widely used student information system in K12 education. It powers the education ecosystem with unified technology that helps educators and students realize their potential, in their way. From the front office to the classroom to the home, it helps schools and districts efficiently manage instruction, learning, grading, attendance, assessment, analytics, state reporting, special education, student registration, talent, finance, and human resources.

Reason to Buy – Great communication tool, real-time students performance update, web, and mobile app, community support 

PowerSchool does not offer a free trial.

Best for – K12 education institutes of all types.

9. Blackbaud


Blackbaud focuses on K-12 private or independent schools. It helps institutes in education management, fundraising and relationship management, financial, payment services, analytics, and marketing and engagement activities. Blackbaud enable your institute to retain and attract families by offering a superior parent experience, improve learning outcomes for students by equipping teachers with innovative education and communication tools, and much more

Reason to Buy – Web and Mobile app, easy to use, access to students data in real-time, LMS functionality 

Blackbaud doesn’t offer a free trial.

Best for – Independent (private schools)

10. Capita SIMS

Capita SIMS

Capita SIMS is an education ERP system that covers the administrative needs of schools through financial management and engaging the entire school community. Key features of SIMS are insight and analytics, parent app, teacher’s app, payment, financial management, admission, attendance, and many more.

Reason to Buy – Great parents engagement solution, cost-effective solution, easily manage school finances

Capita SIMS doesn’t offer a free trial.

Best for – K12, Higher-Ed, Independent schools, International schools, Special schools, and Multi-academy trusts.


This is not a complete list, but these are some of the best School ERP Software available on the market today. 

Which school ERP tools are best for your educational institute ultimately comes down to what your educational institute needs are.

Before making a final call, make sure to conduct your own research and try the different tools to truly understand what all features you need to grow your institution to the next level.

Looking for a combined LMS & ERP solution? Fedena is the most trusted school ERP and Online learning management solution. Along with automating daily academic operations, Fedena also offer an online learning module so that your institute can deliver education outside classroom boundaries. Reach out today and see how we can help Ignite Your Potential! Contact Us

Online exam in mobile app

Online Exam in Mobile App – How to attend Online Exam as a Student?

Since the outbreak of the pandemic, due to poor internet connectivity and limited accessibility to laptop or desktop devices, has made it difficult for students to attempt online examinations remotely. 

While considering the current situation in mind, Fedena has decided to launch Online Exam Feature in Fedena Mobile App too. As we all know Mobile phones are a widely used gadget among people, therefore attending examinations from mobile devices is the most feasible option for students. 

Students can appear for online examinations from anywhere around the world at any given time. This feature is useful for all types of institutions such as K-12, Higher-eds, Group of Institutions, Vocational Institutes, and more.

Students can easily attend the online exam, test series, mock test and submit it by using any Andriod or iOS device.

Let’s See How Online Exam Work in Mobile App:

  1. First, teacher can create Exam on Fedena Web App
  2. Student receives instant notification when exam get scheduled or published 
  3. Next, on examination day, students can attend the examination via the mobile app
  4. Lastly, view the answer sheet and exam score via their mobile device 

Know how Online Exams Functions in Mobile App 

Online Exam is now available in Fedena Mobile App, which allows students to attend scheduled or live examinations from their mobile device. Students can attend the online exam, classroom test, and quiz directly from Fedena Mobile App without being physically present on the school premises. Also, view the exam results in the mobile app itself. 

To attempt an online exam from a mobile app, students can follow these steps – 

  • Log in as a student from the mobile app.
  • On the dashboard click the Online Exam, to view the scheduled examination
  • Next, start the examination by clicking on the “View Exam” button and the exam will commence in a separate window.
  • Here students can view the examination questions and marks allotted for each question
  • After answering all the questions, the student can end the exam.

Points to Note-

  • Students can access the exam only on the set exam date and time.
  • Once the exam begins students can neither pause nor stop the exam.
  • Once the exam result is published, students can view their result from a mobile app.

Are you ready to take your institute exam online? Connect with our Fedena experts today.

Features of Online Exam in Mobile App:

  1. Synchronize test on the desktop and mobile devices
  2. Attend MCQ & Subjective Examination- Students can easily attend the MCQ and subjective examination from mobile devices. 
  3. Instant Access to Result – Students and parents can access the exam result directly from mobile app
  4. Real-Time Notification – Students receive an instant notification on Fedena mobile app when exams get scheduled by the institution. 
  5. Avail for both iPhone and Andriod Device 
  6. Interactive Interface- Students can easily check the scheduled or live examination from their account in Fedena mobile app.
Fedena 3.9

Fedena 3.9 with 9 New Features & 10 Enhancements

We all know 2020 has been an unforgettable year for all of us and amongst all the difficulties we embraced new realities and shifted from traditional schooling to online schooling. To support our customers during these challenging times, we are continuously improving our software by adding new features, so that institutes can function efficiently while all their operations are remote.

Again we are here, to kick off 2021 with our latest release – Fedena 3.9. We are excited to share that Fedena 3.9 is now out and live for all our users. In this release, we are featuring 9 new features – Online Exam in Mobile App, Floating Elective Subject, Paybooks Integrations, Gate Management, Assignment Revamp, BBPS Integration, Quickbooks Integration, Notification Management, Gradebook Mark Entry. Besides this, there are 10 feature enhancements and 70+ bugs fixed.  

This time we are dedicating this release to “John Taylor Gatto”, who was an American author and school teacher. Gatto introduces how “Practical HomeSchooling Turns Kids Into Geniuses”  promotes homeschooling, and specifically unschooling and open source learning.

 After teaching for nearly 30 years he authored several books on modern education, Dumbing Us Down: the Hidden Curriculum of Compulsory Schooling, and The Underground History of American Education: A Schoolteacher’s Intimate Investigation Into the Problem of Modern Schooling, which is sometimes considered to be his magnum opus.

He was awarded New York City Teacher of the Year three consecutive years while also being recognized as New York State Teacher of the Year in 1991.

On October 25th, after a long battle with health issues, Gatto departed this world at 82 years old. He leaves his legacy behind that inspired thousands of people to challenge the premise on which our education system was built.

What is New in Fedena 3.9 release?

New Features:

1- Online Exam in Fedena Mobile App

Online Exam is now available in Fedena Mobile App, which allows students to attend scheduled or live examinations from their mobile device. Students can attend the online exam, classroom test, and quiz directly from Fedena Mobile App without being physically present on the school premises. Also, view the exam results in the mobile app itself. 

2- Assignment Management  

Assignments are one of the best ways to track the progress of both students and teachers. And that’s why we have upgraded our Assignment Management Module by adding various new features in both web and mobile app. 

  • Now creating a new assignment in both web and mobile app is more flexible than ever. We have added new modes for assignment submission, marks/grade entry, comment section, due date flexibility and more. 
  • Get a better view on assignments status Fedena has rolled out Graphical and Tabular Reports in both web and mobile app. 
  • Employees can track the assignment publish date and username details via assignment logs.
  • Students can submit answers for online assignments through the mobile app.
  • Also, students can view pending and submitted assignments, submission details, and marks obtained in each assignment.

To get a detailed understanding of Assignment Module – Check our Support Article 

3- Floating Elective Subject –

With this feature in Fedena, enable an elective group as a floating elective, and subjects from the floating elective group can be assigned individually to the time slots. Check how floating elective subject can be managed in Fedena.

4 Paybooks Integration –

Fedena introduces hassle-free integration with Paybooks integration. It simplifies the payroll and payslip generation process, also easily syncs all employee’s details such as employee type, designation, department, location, and more from Fedena to Paybooks in a single click. Once enabled, employees can access their payslips with the salary structure, and deductions made through Paybooks. Read the complete support article here – Paybooks Integration

5- Gate Management  –

Prevent unauthorized entry into your institute premises with Fedena’s all-new Gate Management Module. Gate management is a mobile app’s first feature to record the entry and exit of visitors, students, and staff members. Our module helps in enhancing the security of your institution and provides detailed graphical and tabular reports on visitors’ in/out timings.

  • This feature is divided into 3 parts : Visitor Management, User Entry Management and Gate Pass Management
  • Privileged employee can access the reports in graph and tabular format and view it on both web and mobile app 
  • Configure form settings, general settings like notification, and prefix for the pass number in the web app.
  • The entry/actions in visitor management, user entry management, and gate pass management will be marked and handled in the mobile app.

6- Notification Management – 

Notifications control in the web and mobile app are settings given to provide better control on the notifications sent from Fedena. The web settings allow privileged users to control what notifications are sent out. And in, the mobile app user can disable and enable the push notifications as well as set a do not disturb time. Read complete support article – Notification Management

7- Gradebook Marks Entry via Mobile App –

Employees can now enter marks/grades from the mobile app for a specific exam, term, skill, and activity. Easily check the mark submission status for the exam, also after entering the marks the employees can instantly view the result. 

8- Quickbooks Integration –

Efficiently manage all your accounting operations with Quickbooks Integration. View the auto-syncing record status in Quickbooks sync available in the Fedena ERP.

9- BBPS Integration-

Make fees payment easy by integrating BBPS (Bharat Bill Payment System) with Fedena. After registering your institute with BBPS, students or parents can search the institute, view pending fees, and make a payment with a click.

Enhancements in Fedena 3.9 Release 

  • Send instant notification in locked mode after submitting the marked attendance
  • “Receipt templates” is renamed as “Finance templates”
  • Inactivate button in payroll category to change the status of payroll from active to inactive  
  • Voucher number setting for expenses
  • Setting to disable available item quantity and price in Inventory
  • Enable assignment accessing privilege for non-teaching members 

We’re continuously adding new features to Fedena, fixing issues we learn about, and making changes based on your feedback. Kindly share what would you like us to improve next and for a better Fedena experience try our free demo. Also, check the complete release note here –

Fedena 3.9 Release Note

Ariel: Fedena 3.9 Release Note

About this document

This document contains information about the new and enhanced features in the latest release of Fedena. We strongly recommend that you read the entire document.

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.9



User Role


Assignment Revamp

Assignment module has been upgraded to bring a lot of new features to enhance your experience with the application.
Create New Assignment
Creating new assignments is more flexible now. You can select whether the assignment is offline or online through the assignment type option. Many other features are also provided while creating new assignments such as enable/disable comments, enable/disable submission, Marks/Grade Entry, additional fields, save an assignment as draft and publish later according to requirement.

Assignment Logs

Now you can track the assignment publish date and username details through assignment logs. The following details will be available: the employee who created the assignment, assignment name, students who have been assigned the task, Date and time of creation.
Note: Admin can view the logs of all the assignments created in the app, teachers can only see logs of their assignment.


Subject Tutor,
Batch Tutor


Assignment Revamp

You can see published and completed assignments counts represented graphically according to the selected period of time.


You can see assignments listed in tabular form according to the selected period along with the status. Advanced search is provided for more appropriate search results.

Two new settings have been added: Additional field settings and Link Grade profiles. You can configure the additional fields that need to be captured when teachers create the assignments, and to make the Gradebook grade profiles available to evaluate the assignments you can use the ‘Link Grade profiles’ setting. 

Privileged employee



View Assignments Privilege
A new ‘View assignment’ privilege has been added, which can be given to employees to view other assignments. This could be given to a user like the principal who wants to see the no. of assignments given and the status of each one.



Assignment Revamp Mobile App

You can now create new assignments with new features such as assignment type, enable/disable comments, enable/disable submission, Marks/Grade Entry, Save Assignment as Draft/Publish in mobile apps. You can also track assignment logs from the mobile app using the Assignment logs tab.

Students can submit answers for online assignments through the mobile app. 

Admin login has been introduced in the mobile app with overview and graphical analysis features with advanced filters.

Administrator, Privileged Employee, Subject Tutor, Batch Tutor


Online Exam in Mobile app

Students can now attend online exams from their mobile app. They will receive notifications in their mobile app about the exams and results published. Also, view the results in the mobile app itself. 


Online Exam

Gate Management

You can now use the new Gate Management feature to record the entry and exit of different users from various locations of the institution. There will be three main types of actions that can be performed with the gate management feature:

  • Visitor Management
  • User Entry Management
  • Gate Pass Management

Only the admin/privileged employee will have access to the gate management feature in the web app where they can view the reports(graph and tabular view) and configure the settings(form settings, general settings like notification, and prefix for the pass number). The entry/actions in visitor management, user entry management, and gate pass management will be marked and handled in the mobile app.

Visitor management
Whenever there is a visitor at the gate, a visitor entry can be created with the Visitee’s name and other details. The Visitee will be notified about the same and asked to approve/deny the request. Based on the action performed by the visitee the gatekeeper will be allowing the visitor to the institution.

User Entry Management
Existing users of the organization – Students and Staff entry can be entered into the system via mobile app. 

Gate Pass
The gate pass can be issued for allowing a student or staff to exist from the institution. It will record basic details of the user applying for it, permission given by, Exit time, etc. When issued, a Gate pass for students will trigger a notification and/or SMS(based on the setting) about the issue to the students. Notification and/or SMS will be sent to the employee confirming the issue of the gate pass. Once issued, the entry and exit of students/employees can be updated by the user with Gatekeeper privilege.

Administrator, Gate Management Admin, Gatekeeper, Visitor entry approver

Gate Management

Floating Elective Subject

You can now enable an elective group as a floating elective to group subjects that are not always taught simultaneously. Subjects added to this group can be assigned individually to timetable slots and can be mismatched with other floating elective subjects in a timetable slot.

Privileged employee

Subject Center

Paybooks Integration

You can now use paybooks to handle payroll and payslip-related details. Once enabled, payroll generation will be through paybooks. Its powerful Wizard and intuitive design makes it easy to use even for users who have no experience in using payroll software. This integration keeps employee records in line with Paybooks across the fields, reflecting any changes made in the ERP. Employees can access their Paybooks-generated payslips with the salary structure, and deductions made. To learn more about Paybooks, click here.

Privileged employee

Human Resource

Gradebook Marks Entry Through Mobile App 

Entering marks/grades is now more flexible for users. Employees can now enter marks/grades from the mobile app for a specific exam, term, skill, and activity. We can check whether the marks are entered or not through submission status.

After entering marks the user can see the result on behalf of entered marks immediately.

Administrator, Privileged Employee,

Subject Tutor


Notification Management

Notification Control Settings
This new setting allows the school Administrator to control the notifications sent out to students, parents and employees from different modules. Features enabled or disabled will apply to web and mobile apps.

Notification Control
A new privilege has been added to the user privileges. A user with this privilege will have access to the notification control settings page to enable/disable the notifications based on the requirement.

Push Notification Settings in mobile app
You(irrespective of the role) can now Enable/disable the push notifications in the mobile app. Two other sections in this page:-
Do not Disturb: Turn off notifications for a set duration.

Set control for different features: Enable/disable push notifications for Examination/Gradebook scheduled, Fee Scheduled, Assignment Response, Gallery Published

Administrator, Privileged employee


Quickbooks Integration

You can now use Quickbooks for accounting purposes. QuickBooks is a very stable, reliable, and proven product. Once the authorization is completed, data from Fedena will be synced to Quickbooks in the following way – Master particulars as Products and Services; Fee collections as Invoice; Student and Employee as Customers. The instant discounts and fines will be restricted, that is, they cannot be applied once the accounting software has been authorized.
You can view the auto-syncing record statuses in Quickbooks sync available in the ERP.

Privileged employee

Quickbooks Sync

BBPS Integration

Bharat Bill Payment System (BBPS) is an integrated bill payment system offering interoperable and accessible bill payment methods. The institution needs to register with BBPS and the gateway has to be enabled from the accounts panel. Once enabled, it needs to be enabled in the Online Payment settings page as well. Students can be searched and the pending amount can be viewed in the BBPS system.
As a Payee, when you click on the pay fees button, the pending fees will be displayed as a request in the BBPS system. The amount can be edited and paid. 

Administrator, Privileged employee

Online Payment

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.9



User Role


Attendance notification

Send attendance SMS/notification on save/submit in locked mode
In the attendance lock mode, the notification will get triggered only when the ‘save’ button is pressed after marking the attendance. When the attendance is not saved, then notifications will be triggered only after the attendance is locked as per the date in the setting.

Send SMS/notification async in open mode
In the open mode, the notification will not be triggered immediately, you need to click on the bell icon >> navigate to the notification status page, where absentees can be notified with a single action for any notification mode that is enabled.

Privileged employee


Finance templates

Receipt templates to be finance templates
You can now design custom templates with header and footer for fee receipts, income, expense transactions, inventory invoices in the same ‘Receipt templates’ link which is now renamed as ‘Finance templates’. Also, edit the text of the Fee receipt footer by using the basic version of the Redactor such as text formatting, new line, bullet, and numbering support for the footer.

Privileged employee


Voucher number setting for the expense.

You can now enable the ‘Multiple Receipt sets’ option now renamed as ‘Multiple receipts and voucher sets’ to create different voucher number sequences for different transactions

Privileged employee


Inactivate action for payroll category

Change the status of a payroll category from active to inactive by clicking the ‘Inactivate’ button in the ‘View payroll category’ page and revert the status of an ‘Inactive payroll’ category to ‘Active’ by clicking on the Activate button, all the payroll categories present in its formula will get activated but you will have to manually activate the dependent categories. 

Privileged employee

Human Resource

Setting to disable available item quantity and price in Inventory

You can use the new ‘Inventory settings’ to hide the quantity and price of the store items. When disabled, an employee with ‘inventory privilege’ will be able to raise indents but will not be able to view the quantity and price of the store items. Also, they will not have access to CSV reports.

Privileged employee


Custom string for Absent in Gradebook reports

You can now mention the custom string that needs to be displayed in the reports instead of a hyphen by enabling the new Custom String option in advanced settings of the student report settings available within a planner. This custom string will be displayed in the exam report, term report, and planner report that use the following templates: default and 3 core templates mentioned. 

Administrator, Privileged employee


Timestamp in receipts

Enable this feature in finance settings to add timestamp(date and time) of receipt generation to all fee receipts as footer. 

Administrator, Privileged employee


Certificates and id cards files to have a proper name

The downloaded ID cards and certificates will now be displayed in the following format,

Student ID/certificate: ‘Date_Time_AdmissionNo_Studentname’

Employee ID/certificate:

Administrator, Privileged employee

Certificates and ID cards

Show red for failure

You can now show the failed subject score in Red color. A new setting ‘Enable highlighting of failed subject scores’ has been added to the advanced settings tab in the Student report settings of the planner. Once enabled, the failed subject scores in the exam report, term report, and planner report that use the following templates: default and 3 core templates will be displayed in red color. 

Administrator, Privileged employee


SMS Template for Fee Defaulters Sms

The fee defaulters SMS can now be edited in the Message templates of the SMS module.

New Keys Available: ward_total_balance_without_fine, ward_fine_amount, total_balance_without_fine, fine_amount 

Administrator, Privileged employee


UI/UX change in Online Payment transactions

The transactions page in Online Payment has been improved to enable transaction ID and advanced search(Payment date range, Transaction ID, Fee name, Gateway name, and Gateway status)


Privileged employee

Online Payment

Send email and SMS on applicant submission

You can now edit the applicant submission SMS in the Message templates of the SMS module.

New Keys Available: academic_year, current_status, applicant_name, registration_no, course_name


Privileged employee


Online Payment CSV search

You can now export the filtered transactions as CSV using the Export CSV button.


Privileged employee

Online Payment

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.9


  1. The issue with the deleted course being shown in applicant registration fixed
  2. HTML editor access issue in Application Registration Course Settings resolved
  3. The issue with active courses removal from enquiry form fixed
  4. Search button under applicant enquiry fixed to work for different pagination.
  5. The issue with viewing the inactive course name on the ‘Course applicant’ page resolved
  6. The issue with the order of the fields not being preserved while editing the Enquiry Form fixed
  7. Prevented updated form settings from affecting the existing form


  1. The issue with the create button not being displayed in assignment creation for the Standalone app fixed.
  2. Notification for Assignment in mobile app & Click action for push notification in mobile app fixed
  3. The issue with Assignment where unassociated employees with no assignment related privilege able access to assignments resolved
  4. The problem in Assignment where students are getting edit and delete privilege fixed


  1. The issue with marked attendance not getting saved if the batch in inactive academic year fixed
  2. Problem with lock icon not being displayed in the register resolved
  3. Showing future date in the attendance page of employee login(Mobile app) issue fixed
  4. The disappearance of marked attendance after an attempt to cancel the class resolved
  5. The issue with displaying of attendance register and page redirecting to the dashboard fixed
  6. The issue with attendance marking after marking for few records resolved
  7. Absence of timeout in Consolidated Subjectwise Attendance Report resolved
  8. Problem with updating leave of employee on Attendance register resolved
  9. Automatic SMS issue in attendance register fixed


  1. The issue where deleted student transaction is displayed in Advance Fees Credit amount of finance report fixed
  2. Display of wrong expected amounts issue in master particular report fixed
  3. The spacing issue in fee due reminder message resolved
  4. The issue with payment not getting restricted due to the presence of particular wise payment resolved
  5. Problem retaining Total Amount Due and Amount Paid checkbox value in finance general settings upon refreshing the page fixed
  6. The issue with fee receipt amount being displayed in the wrong language resolved
  7. Removed fine restoring issue occurring after partial payment resolved
  8. Wrong amount showing against the “advance fees debit” available in the Finance transaction report fixed
  9. The issue in the View Discount page where students who are not added while creating a Particular discount are displayed fixed
  10. The issue with the display of archived student advance fee debit transactions in the transaction report resolved
  11. Error while applying a waiver discount for particular students in Pay all fee page fixed.
  12. Missing school_id index in finance_payments & payments table resolved
  13. Missing index added to finance_fee_particulars & fee_collection_particulars
  14. Instant particular deletion after fees is paid prevented.
  15. Student category-wise particular disappearing issue in assigned fee collections on changing the category of the student fixed
  16. The issue in the digit count after decimal on fee receipt fixed
  17. Overlapping issue of links and help text in finance settings on selecting Verdena resolved
  18. Unable to apply Transport Fee amount discount from Pay All fee option.
  19. Shows wrong discount amount on pay all fees page.
  20. Difference in the’ Advance fee reports ‘ between view ‘Advance fees report’ and when printed as PDF,CSV.


  1. The issue with Gradebook report generation for inactive batch and archived students if attendance enabled in report settings fixed
  2. Style Issue(RTL) in Firefox: ‘Mark Entry Last Last date’ in gradebook resolved
  3. Wrong display of mark entry status as ‘Submitted’ in ‘Generate term exam’ report page fixed
  4. Problem with Gradebook report generation where generation doesn’t finish fixed 
  5. The issue with term exam creation due to the presence of only activity exam type exam groups fixed
  6. Words overlapping issue in the CBSE template report when student photo enabled in the template settings fixed
  7. Problem with Failed import message not being in user understandable manner fixed
  8. Gradebook Report card Alignment Issue fixed
  9. Problem with attributes not being shown on mark submission page according to change in attribute profile fixed
  10. Alignment issue in Gradebook remarks fixed
  11. Error while downloading Batch-Wise Report in Gradebook fixed
  12. The issue with the display of whole numbers for ‘0’ decimal rounding off after round-off feature enhancement fixed
  13. Problem with the update of new Gradebook Remarks of Archived Students in report fixed
  14. Exam groups(scoring type:Grade) are not listed while creating term exams.
  15. Subjects excluded from the total score are getting included in Average, Highest, and Rank calculation in the consolidated report.

Human Resource

  1. Error in payslip generation which redirects the user to dashboard fixed
  2. The issue with display of no. of leaves taken and total leaves taken by employees in Advance Payslip Report due to presence of half-day leave fixed
  3. Wrong order of Employee names in generate pay slip page resolved
  4. Payroll Categories misplacing issue on editing the payroll group in Mac fixed


  1. The issue with deleted Store item being displayed while indent creation fixed
  2. Space optimization of inventory invoice covered
  3. Style issue in inventory invoice print fixed
  4. Problem with display of accept, delete button in indent details page fixed

Report Center

  1. Difference in the’ Advance fee reports ‘ between view ‘Advance fees report’ and when printed as PDF,CSV
  2. Class name column should break properly in Student-wise fee defaulters details
  3. Precision is not applied for amounts in finance report csv
  4. Consolidated report’s radio button field shows 0 responses even if it is filled

User Privilege

  1. Employees without ‘Manage Transfer Certificate’ privilege are able to generate transfer certificates.
  2. Not able to access exam report from student and parent login


  1. When taking the CSV file in the library module it is throwing an error as ‘414 Request-URI Too Large’.

ID Card

  1. Background image uploaded for ID card and certificate template getting cropped.

Benefits of Fedena Learn

Benefits of Online Learning Platform for Schools [Fedena Learn]

Fedena Learn is an online learning platform for schools and colleges, built by Foradian Technologies and launched in June 2021. Fedena Learn combines the features of ERP software and LMS software in a single integrated solution. Most educational institutions use separate software for their administration and e-learning purposes.

With the introduction of Fedena Learn, the institutions can now allow teachers to deliver media-rich customized courses, promote an interactive learning environment beyond classroom boundaries, and provide better operations controls for admin from a single platform.

Benefits of Online Learning Platform for Schools [Fedena Learn]

1. Benefits to Teachers

  • Setup and manage course content – Teachers can create media-rich courses and embed e-learning resources for the learners to access from their devices.
  • Stream recorded lectures – Teachers can upload the recorded lectures which can be downloaded by the students on their devices.
  • Improve student engagement and collaboration – The discussion feature available in the Fedena Learn promotes collaboration between learners. Students can ask questions specific to each topic and can be answered by other students or teachers.

2. Benefits to Students

  • Watch recorded lectures  – Students can download the content along with the recorded videos and watch it offline.
  • Ask doubts – Students can ask questions and get answers using the discussion feature available in Fedena Learn.
  • Take notes – Students can save personal notes regarding each topic.
  • Track learning progress – The learners can keep track of their progress in the e-learning platform of Fedena Learn.

3. Benefits to Parents

  • Mobile learning – Parents can access the learning plans and learning contents to help the students learn from home and keep track of the academic activities and performance of the students.

4. Benefits to Administrators

  • One software to set up and manage e-learning and administration – Administrators have to set up and manage only one solution to manage the online learning and ERP requirements of the institution. Administrators and management have to manage only one software vendor to provide the ERP and LMS software services.

Along with these benefits from the online learning platform of Fedena Learn, the ERP modules provide many other benefits. Read top 25 advantages of school ERP software

How Fedena Learn Works?

Fedena Learn works through the integration of the online learning tool with the school ERP. To use the Fedena Learn e-learning features, teachers can access the Learn app, from the top menu

Fedena Learn view in app

Clicking on Learn App, it will be redirected to the course creation platform, where you can create courses and share them with students.

Fedena Learn view

Once you reach here, you can create course content. Check this article to learn how to create and manage courses and content.

Here check the complete video to understand the complete Fedena Learn Process:

Payment Gateways in Online Fee Management System

Importance of Payment Gateways in Online Fee Management System

Manually tracking the fees collection for a number of students, is a common challenge for schools, colleges, and other educational institutes. In recent times, many schools are looking to integrate payment gateways into their system to simplify fee payment for parents, donors, and the school administration team. 

In this article, we will explore the advantages of payment gateways in an online fee management system.

What Is A Payment Gateway?

In the most basic definition, a payment gateway is the online transfer of payment. A payment gateway is the simplest way for a merchant to process payments electronically through different channels.

However, a payment gateway does more than simply process an online payment. It captures and transfers payment data from the customer to the merchant’s bank account. It encrypts sensitive card information, validates the customer’s payment details securely, ensures that funds are available and enables the payment to the merchant. It transfers the payment acceptance or decline status to the customer. And all this is done in a matter of a few seconds – with just one click. 

What Are The Advantages Of Payment Gateway In An Online Fee Management System

1. Payment Of Fees From Any Location

One of the most significant advantages of using a payment gateway is an online fee management system in schools is the fact that it allows parents and donors to make a payment at any time and from any location across the world. All they need is a smart device with an internet connection and a valid bank account that is compatible with the payment gateway.

Previously, parents would have to queue up on the days for fee payment. The use of a payment gateway simplifies this process for parents. Additionally, the traditional fee and payment collection system were operational only during office hours.  The payment gateway is flexible and allows for payments to be made around the clock. 

2. Instant Transfer Of Fees

For schools and educational institutes collecting cash, cheques or demand drafts, there is a lot of manual intervention required. This wastes the precious time of both the school administration team as well as the time of the parents. Additionally, there can be risks of bounced checks, counterfeit currency etc. On the other hand, the use of a payment gateway is an online fee management system not only eliminates this risk but also ensures the instant transfer of fees and speeds up the entire process, making funds accessible to school faster.

3. Security

One of the significant advantages of using a digital payment gateway in is the built-in security that it provides. Payment gateways use encryption to protect sensitive data. This ensures that that the financial details of both the school and the parents are protected from fraud.

4. Cashless Transactions

The use of a payment gateway ensures that all financial transactions are cashless. Cashless transactions eliminate several risks such as theft of cash or counterfeit money. It is also faster and saves schools time as they do not have to sift through hefty books, receipts and paperwork to find transactions. They can just refer to the automated reports generated by the payment gateway. Not only are cashless transaction more convenient for the school but it also offers benefits to the school parents as they no longer have to spend time commuting to the payment centre or standing in long queues.

5. Faster Processing Of Payment

Payment gateways in an online fee management system can ensure that the faster process of payments as compared to cheques or cash that need to be deposited in the bank, and then get processed in a few days, A payment gateway transfers the payment in a few hours ensuring a quicker flow of incoming cash into the school’s account which can be utilized to planned activities and events. The faster processing ensures that daily accounting is a seamless process.

6. Storage Of Payment Information For Easy Payment

Payment gateways encrypt and store the payment information in a secure manner. This makes it faster and easier when processing future payments to the school. Since it is encrypted, the information cannot be accessed by any fraudsters. 

7. Automated Receipt Generation

In a traditional payment system, the school administration team has to generate receipts for every fee transaction and send the same to the parents. On the other hand, a digital payment gateway creates fee receipts for online transactions instantly. Once the transaction is successfully completed, the parents or fee payers receive communication in the form of an instant message and email. Additionally, if any transaction fails, the parent is immediately notified so that they can retry the payment.

8. Automated And Detailed Report Generation

With the integration of a payment gateway in your school, the admin will be get automated and detailed reports regarding fee transactions. The payment gateway records every transaction and creates reports for the same. They will be able to view the fees collected for a specific period, class or any other category at a single dashboard. These reports will be generated automatically and can be accessed within a few seconds.


One of the key features of the Fedena fee management module is the fully functional payment gateway. This empowers your school to stay updated and accept payments through online credit cards. Parents can enable payment for their annual fees, admission fees, hostel fees, transport fees – in fact any fees or payments that have to be made to the school can be made through the payment gateway that offers numerous benefits to your schools and the parents.


What Is Homeschooling? Pros, Cons, And More.

What Is Homeschooling?

As the name suggests, homeschooling is when the child learns at home, under the guidance of parents, instead of a formal classroom environment. Parents who choose to homeschool their kids follow a less formal curriculum – often using daily life, nature, travels as their guide for daily lessons. 

There are many reasons that parents choose to homeschool their children from dissatisfaction with the school teaching methods to want to give a more personalized one-on-one learning experience to their children. Often parents homeschool their children to give them instruction from a specific moral or religious point or to ensure protect their child from bullying, racism, and more. Sometimes parents opt for homeschooling so that their child can devote more time to non-academic interests such as pursuing sports, music, etc. 

What Are The Advantages Of Homeschooling?

1. Innovative learning methodologies

Homeschooling allows parents to use innovative teaching methodologies. Instead of following a strict classroom styled format, parents can use ‘teachable moments’ all through the day – from a nature walk, a trip to the market, museum visits, online games, podcasts, roleplay etc. As a homeschooling family, parents have to flexibility to choose learning approaches based on the interest of the child – going as deep into the subject as the child wishes to.

2. No Academic Pressure

Since there is no fixed curriculum to follow, or exam to give homeschool parents can set a learning schedule so that there is no academic pressure on the child. Without the pressure, learning is more fun and shields the mental and emotional health of the child. 

Homeschooling recognizes that every child is different. In a traditional school set-up with a large group of students and a single teacher, it is not always possible for the teacher to tailor lessons based on the learning goals and learning style of every student. 

3. Personal Attention

On the other hand, homeschooling parents can customize lessons according to the particular interests of each student. The parents can vary their approach for each learning in terms of learning styles or expertise levels. 

4. Academic Flexibility to choose curriculum

With homeschooling parents have the choice to choose any curriculum based on the interest of the child. The flexibility of homeschooling allows parents to try out different workbooks, curricula, and teaching approaches. This enables them to determine those that work best with each child. 

5. Flexible Pace of Learning

Often, students experience a lot of frustration when forced to work at a pace they are not comfortable with. For easy topics, students can get bored with repetitive reviews and extra pages of practice. On the other hand, they can get upset when they cannot keep up with their peers.

With homeschooling, a child can go slower in the challenging subjects and can speed up on easy subjects. Homeschooling also allows students to learn more than they would in a regular classroom because if they excel at something, they can keep learning more at their own pace.

6. No peer pressure or fear of bullying

Homeschooling shields children from the pressures of racism, bullying, sexual stereotyping, over-sexualization, alcohol and drugs. It protects them from peer pressure and allows them to develop emotionally in an unthreatening environment until they are ready. 

7. The choice to focus on other interests and pursue opportunities

Homeschooling allows for a flexible place and pace of learning. This is why students who learn from home have the time to pursue further studies in arts, sports, music – which is often sidelined in mainstream school.

What Are The Disadvantages Of Homeschooling?

1. Added pressure on parents

Homeschooling parents feel the pressure of teaching their children. They need to set aside time from their daily schedule, or perhaps even put aside career goals so that they can give their children the time and attention that homeschooling demands.

2. The student may feel isolated

Home educated children miss out on the opportunity to socialize with children from different backgrounds. As a result, they may feel disconnected and isolated from their peer. This is one of the main disadvantages of homeschooling.

3. Face Judgment From other parents who may not understand the concept

Since homeschooling is not a very common concept, other parents may not understand this mode of learning. Many times, parents may struggle against biases related to homeschooling, especially with society questioning their choice and if their children are learning anything. 

4. Parental limitations

Teachers undergo years of training to equip themselves with the skills needed to impart education. Parents may lack the knowledge, the patience or the skills to teach their children. There will also be days when they cannot give attention to kids, thus hampering the learning journey.

5. Limited social skills

Students who are homeschooled do not get to learn conflict resolution skills or negotiation skills to the same extent as children attending regular schools. They are also limited in their worldviews and coping mechanisms.

6. No access to student enrichment facilities (library, lab, art studio)

One of the advantages of a traditional school system is the state-of-the-art computer labs, science labs, gymnasiums, school pools, art centres and libraries that a school has. On the other hand, a child who is homeschooled doesn’t have the convenience of these facilities – which are an essential part of a complete education. 

7. May not be recognized by universities 

Many colleges, universities and government regulations do not recognize homeschooling as a legitimate form of schooling. Colleges request schooling certificates when seeking admissions. This puts homeschooled students at a disadvantage.

In conclusion,

Homeschooling or traditional schooling is a personal choice for each family. However, if you are confused about choosing between the two, a good option is online learning that takes place over the internet, but in the comfort of the home. Schools with online learning offer access to qualified teachers who are qualified to teach your students. One of the best features of online learning is the opportunity to collaborate with other students for assignments and projects–thus ensuring that the students are connected with peers at all times. Online learning is also recognized by learning boards and universities from across the world. Online learning not only allows students to unlearn unhindered, but it equips them with lifelong learning skills.

Fedena Learn

[NEW] Fedena Learn is now live

Fedena Learn – An Integrated Solution to manage E-Learning & Administration of Schools and Colleges

Digitize traditional classroom experience and simplify daily school operations

The concept of traditional education has entirely changed within the last couple of years. Nowadays institutes have started embracing the e-education system to efficiently deliver online learning material to students and productively manage daily operations remotely. But selecting the right ERP platform which not only simplifies online learning but also allows institutes to automate daily operations hassle-free, is not an easy task.

Therefore Fedena has rolled out a new feature called Fedena Learn. Fedena Learn is one of the key features of Fedena, and it enables Fedena powered institutes to manage online learning & daily administrative tasks from a single integrated platform. 

Fedena Learn is an interactive online learning module for schools and colleges, which enables teachers to deliver media-rich customized courses, offers a robust learning experience to students, and promotes interactive learning environments beyond classroom boundaries. 

Key features available in the online learning modules of Fedena Learn:

  • Create Engaging Courses

Instructors can create end-to-end customized & engaging courses by adding teaching materials using their favorite mediums such as videos, audio, images, text, presentations, and documents.

  • Educate through Videos

Teachers can add video into the courses and other visual content to enhance the learning experience of students. Students get notified about the updates and can watch the video lectures at their own convenience.

  • Mobile Learning

Using Fedena mobile app users can access online learning features, such as:

  1. Students can download content within the app
  2. Watch recorded lectures in offline mode 
  3. Track the course progress
  4. Students can ask any question regarding course and share it with instructors and classmates 
  5. Add MCQ and descriptive quizzes in course and assess how the student is progressing through the course.
  • End-to-end school operation management

From online admission to fees management to employee payroll management all can be done within Learn Module. Apart from the online learning feature, Fedena Learn offers 50+ modules that automate the institute day to day operations and let admin manage all operations remotely.

Learn how to setup Learn Module in Fedena Web App :

Key Benefits of Learn Module in Fedena:

  1. Single click bulk data sync 
  2. Automate students enrollment for courses
  3. Secured, centralized, and one-click access to Learn Module
  4. Enhance collaboration between student and instructor
  5. Promote self-paced learning
  6. Streamline daily academic and administrative operations

If you want to automate institute daily operations and manage online learning from a single platform, consider Learn Module of Fedena. To know more about Learn Module? Visit us at – Fedena Learn or connect with our experts

Mobile App for School Management

Mobile App for School Management – Top Benefits

The Six Top Benefits of A Mobile App for School Management That Will Change The Way You Run Your School.

Technology has transformed every sphere and facet of our lives in many ways and the importance of technology in schools cannot be disregarded. However, in this day and age mobile applications have emerged as a game-changing technology that is revolutionizing the way schools are run.

Today, smartphones and tablets with internet connections dominate our daily lives. These devices ensure that students, teachers, and parents are constantly connected with just one tap. It makes it easier for teachers to impart lesson plans and for students to gain that knowledge. School Management Mobile Apps have also changed the educational institutions’ function daily. It has allowed several manual tasks to be automated, and many complex and critical processes to be carried out with ease and greater efficiency.

In this article, we explore the top six benefits of a Mobile App for School Management, that will define the way you run your school:

1. Online Fees Management

Fee management is one of the most important tasks that is done by a school admin team regularly. For any school, several fees need to be collected such as academic fees, hostel fees, transport fees, etc. Schools also need to set up fee structures for each student based on the grade of the students, category of the student, tabulating scholarships, or any other discounts. Schools have to send fee reminders to parents, as well as generate fee receipts for all payments.

A few years earlier, these fees used to be calculated manually for the school. However, the use of a mobile app has helped to automate the entire process. Thus, making it easier for the administration team, eliminating errors and streamlining the entire process. 

In addition, the mobile app also syncs with the schools preferred payment gateway, allowing parents to view and pay fees online from any location. 

With the help of a mobile app for school management, the fee management for the entire school gets streamlined, thus saving the time and effort of the staff members.

2. Students Attendance Management 

Marking the daily attendance of the students for every class is one of the key tasks for every school teacher. This is a mundane and time-consuming process.

Using a mobile app for school management simplifies the entire process by automating it. The app allows for biometric & RFID device integration so that attendance data gets collected automatically. The faculty can track and mark students’ attendance from the app and then use the data to create comprehensive annual attendance and late coming reports. 

Another benefit of attendance management in the school management app is that employees can request leave directly from their mobile and the admin team can accept or reject this leave application with a simple tap. 

Using a mobile app for school attendance management eliminates the mundane paperwork, data redundancy, and reduces the chances of incorrect data entry. It also keeps the parents updated about the whereabouts of their wards via SMS, push notification & automated emails. 

3. Online Courses Accessibility

A mobile app for school helps the students to access courses online that are saved on the cloud storage. Students irrespective of their location can easily log in with their secure ids and access these courses. To simplify online learning for institutions, soon Fedena has launched an online learning management platform for schools i.e Fedena Learn.

With Fedena Learn institute can create customized courses and deliver these courses to students so that their learning continuous outside classroom boundaries as well. Using Fedena Mobile App, students can download the content, stream recorded lectures, and watch the video-based courses offline mode as well.

Fedena Learn Banner 2

4. Homework And Assignment Management

Another benefit of a mobile app for school management is that simplifies homework and assignment for the teachers. Using the mobile app, teachers can assign assignments to the entire class or a particular group by attaching digital content like documents, videos, images, and puff references along with the task. The app allows teachers to track the deadlines, monitor the progress of the shared assignment, and then share the results and feedback with the students instantly.

The homework and assignment management module in the school management app not only helps the teachers save time but also helps manage the entire process in a paperless and sustainable manner. 

5. Real-Time Communication And Events Update

The school management app simplifies communication between the student, the teacher, and the parents. The inbuilt messaging platform in the school management app helps teachers with instant messaging platforms and allows them to connect with parents and students in real time. Students can also use this platform to connect with the teachers to ask questions or clear any doubts. 

6. Bus Tracking With GPS Device Integration

With the help of bus tracking and GPS integration, it becomes easy and hassle-free for the parents and the school to track the transport system of the school. The mobile app helps the school to manage & optimize the entire transportation operations. The administration team can manage the transport routes, keep track of students, assign a vehicle to students and employees and provide GPS tracking of schools buses so that the parents are stress-free.

In conclusion, 

With the application of mobile app technology, the way schools function has changed for the better. The school management mobile app enables the school administration team to carry out their job duties in a well-organized manner and overcome all the problems and challenges. It empowers them to run to school in an efficient, hassle-free, and streamlined manner. 

School ERP FAQs

15 Frequently Asked Questions About School ERP

A school ERP is a software application that digitizes the day-to-day operations of a school. The software application provides user logins to teachers, students, parents, administrators, principals, and managers of the school. These users can access the school ERP from their computer or mobile device through the internet. A good school ERP can add a lot of value to the school by generating different reports that can save the time of teachers and administrators and can help the leadership to take better and faster decisions.

Below we have highlighted the most frequently asked questions (FAQs) in School ERP, read and understand how school ERP help in improving your institute productivity:

1. Can a school ERP system automate the entire school processes and operations?

A school ERP automates the most important systems and processes like attendance management, timetable generation, fee collection, parent-teacher communication, etc. 

It is also possible to automate “almost all” the school processes and operations using a school ERP. And this requires a lot of customization and implementation efforts. A dedicated team of developers and project managers can help you automate the entire school processes and operations.

2. How institute can manage online learning using School ERP?

Nowadays School ERP system offers an inbuilt online learning feature so that institutes can deliver online learning and customized courses to students even outside the classroom boundaries. Fedena has recently launched “Learn Moduleusing which the institute can create various types of courses and share them with students so that students can continue their learning without any disruption.

Fedena Learn banner

3. How error-free the data, reports, and information that an ERP provides?

The data, reports, and information that an ERP provides are designed and developed to be error-free. During and after the development of the school ERP software, the software goes through multiple quality assurance tests to ensure that the reports and data outputs are error-free. Also, the computer software follows the GIGO(garbage in, garbage out) concept. In computer science, garbage in, garbage out is the concept that flawed, or nonsense input data produces nonsense output or “garbage”.

4. Does it require any manual intervention? If so, why should schools go for it?

A software always requires manual intervention to ensure its proper functioning. The software requires the data to be entered into it manually. Maybe with the advancements presently happening in AI, the ERPs of future schools can operate without any manual intervention.

5. What can the school’s top management expect from a school ERP?

The top management of a school can expect the school ERP to generate various reports to help in compliance and decision-making. The top management can also expect the school ERP to improve the communication between teachers and parents. There are also many other expectations of top management that can be achieved with a school ERP like instant notifications to students and parents, fee due to alerts and fee collection, transportation management, grade-book generation, etc.

6. What is the role of a school ERP in improving the academic performance of students and the pedagogical skills of teachers? 

Improving the pedagogical skills of teachers and improving the academic performance of students do not come directly under the scope of a school ERP software. But a school ERP can help to achieve these goals through the various data it collects which can be analyzed to understand the academic performance and pedagogical skills of a school.

7. Will the teachers or school staff need to visit the school to access any information or feed data into the ERP system? 

The teachers and school staff can access information from the school ERP and feed data from their homes. There is no need to visit the school premises to do the same. The teachers require only a computer with a good internet connection. 

8. Can a school ERP system help in making decisions at various levels?

Yes. A school ERP can help the leaders and teachers in making decisions at various levels. The various reports generated in school ERP starting with the grade book reports of students to the finance reports help the leaders in making the right decisions. The multischool dashboard of school ERP provider various reports to the school owners and board of directors to take decisions from a bird’s eye view.

9. Will the use of an ERP system be a burden for the teachers and the other staff?

The use of an ERP system will not be a burden for the teachers and the other staff if implemented properly and enough resources are kept on the payroll to manage the ERP software. There should be dedicated resources working on the ERP software management to make sure it is running properly. These resources can stay updated about the new features and functionalities in the school ERP software and implement the same in their schools.

10. How much does a school ERP cost? 

A school ERP can cost zero dollars to a million dollars depending on the software provider. There is free and open-source school ERP software available in the market and there are multinational software companies providing ERP software for schools. A good School ERP like Fedena’s price starts in the range of $1299 per year per institution.

11. Is it fair that the school ERP providers charge according to the number of students in the schools?

Not all school ERP software providers charge the schools according to the number of students. If there are features that are used by all the students in real-time like an online examination or online classroom, these features demand a lot of server resources and can increase the hosting and maintenance costs. In such a case the school ERP providers will have to charge the school based on the number of students.

12. How can institutes conduct online classes using school ERP?

Most of the school ERP software contains an online classroom module or will be integrated to another online class software like Google Meet. This functionality can be used by schools to conduct online classes using school ERP.

13. Is it safe to upload the users’ data onto a school ERP system, especially when hosted on the cloud?

Yes, it is equally safe to upload the users’ data onto a school ERP system even while it is hosted on the cloud instead of hosting in a computer in your school. A determined hacker can access the data even if you are hosting the school ERP on your school premises. A cloud hosting can ensure better security as there are data from many schools hosted in the same server.

14. What are the different factors that one should consider when opting for a school ERP?

While opting for a school ERP, the school leadership must consider the following factors.
1. Does the school require a school ERP or a learning management system(LMS) or both?
2. Does the school have resources to take leadership of the implementation and management of school ERP?
3. Have you calculated the total cost of ownership(TCO) of the school ERP and prepared a budget?
4. Have you enquired about the ERPs used in nearby schools in your network?
To know more read “How to choose the best School Administrative Software for your institute?

15. What is Fedena School ERP and how it is different from other ERPs?

Fedena ERP Software provides user-friendly dashboards with login access for teachers, non-teaching staff, students, parents, and management personnel of your institution. There are various modules available in Fedena school ERP which streamline all the processes of your institution. From the admission of new students to generating transfer certificates when students complete their studies, all can be managed within Fedena. Fedena is in development since 2009 and has helped hundreds of schools to automate their system and process. To know more read 101 reasons to select Fedena School ERP for your school.

Asynchronous Online Learning

Benefits of Asynchronous Online Learning for Students

Online learning in educational institutes can be divided into a triad of three distinct environments –  

  • Synchronous learning 
  • Asynchronous Learning 
  • A hybrid model

Asynchronous online learning allows students to continue learning and access the course material at their own pace and time. This type of learning comes in many forms, including recorded video lectures, video demonstrations, discussion boards, research projects, etc. Communication between student and teacher takes place in many ways including email, discussion boards, and chats.

On the other hand, Synchronous learning is based on real-time interaction between student and teacher using video-conferencing, live-streamed videos, live chats more. 

A hybrid model follows a mix of both synchronous learning and asynchronous learning based on the learning needs of the students. 

In this article, we will take a deeper look at the top benefits of asynchronous online learning in an educational institution:

Top benefits of asynchronous online learning in an educational institution

1. Flexibility Of Learning

One of the most talked-about benefits of asynchronous online learning in an educational institution is the flexibility it offers learners. It allows students the opportunity to learn at any place of their choice, and at a time that is best suited for them. Since most of the content is available online either through virtual libraries, podcasts or other recorded content, the students can choose to access and engage with the learning material according to their schedule, priorities and convenience.

2. Self Paced Learning

Asynchronous online allows the learners to pace out their learning (within classroom set deadlines) based on their ability and schedule. Unlike a fast-paced classroom in an asynchronous learning environment, slower learners can keep reading and reflecting on the material until they are able to grasp the textbook concepts. They can review the information and keep practising without the worry of falling behind classmates.

On the other hand, a fast learner can power through learning materials and absorb new knowledge at their speed. 

In a live online class, if the student is absent for a day, then they miss the content taught. However, in an asynchronous online learning environment, the students do not have the pressure of attending class. They can pace out their learning based on their schedule. 

3. Deepens Learning

Asynchronous online learning gives students the opportunity to constantly revisit their lessons as needed. Students can revise the lessons at their pace. This constant revision helps to improve comprehension, boosts retention and deepens the learning for the students.

4. Development of Superior Thinking Skills

In an asynchronous online learning environment, the students are responsible for their own learning rather than relying on the teacher. This method requires the students to reflect upon the material and complete their research by integrating and synthesizing information from a variety of online resources. The students connect various ideas and this helps them to students to build higher-order thinking skills. It also deepens the learning for the students. 

5. Highly Motivated Students

Asynchronous online learning is a student-centred approach that requires students to be actively involved with and take more responsibility for their own learning. It is the student’s responsibility to learn, reflect, and research the content to develop proficiency in the topic. In addition to their normal assignments and duties as learners, the students are also required to become proficient with the technology required for the course and find methods of communication that will strengthen their collaborative interdependence with peers and instructors. 

This gives rise to a group of highly motivated learners in charge of their own learning experience. 

6. Improved Communication Skills

In a live synchronous classroom, the communication is mostly oral and face-to-face. On the other hand, in an asynchronous classroom, the communication is written. This written communication gives the students a better chance to reflect and express ideas more freely. They get ample time to compose their communication to reflect their skills with precision rather than to be put on a spot to answer a question or make a comment on a topic.

7. More Beneficial Shy And Timid Students

Very often in a live synchronous classroom, the shyer and more timid students are unable to muster up the courage or share their learning or ask questions to the instructor. On the other hand, in an asynchronous classroom, the communication is mostly written. Here the students can freely voice their options, clear their doubts, and even engage in dialogue with their peers through online discussion boards.

8. Affordability

Asynchronous online learning is also often more affordable than a synchronous program. Since the students are required to work through the content themselves, they don’t require daily attention from instructors. This helps to keep down the costs of the course and makes it more affordable for the students. 

In conclusion, 

Asynchronous online learning allows students to transcend the limitations of time and space. It gives them an opportunity to learn at their own pace, own speed and at their convenience. Very often, busy schedules, geographical limitations can put a halt to the learning process. Asynchronous online learning is the best solution that helps with continuous collective learning among the students. It allows for a deeper learning experience that enriches and empowers the students with knowledge.