influence of school erp software in 2020

Influence Of School ERP Software In 2020 – A Recap

COVID-19 has changed education and the way students are schooling themselves. The pandemic has resulted in schools shut all across the world and over 1.2 billion children from across the world have been forced to move the concept of education from the classroom to homes.

Today, e-learning, online learning, e-schools, remote schooling, online classes – these words are the buzzwords of 2020 that define the schooling experience of the year 2020. The year has brought about an unprecedented and unexpected shift away from the classroom and many experts believe that this easy acceptance and adoption of online learning will continue to persist post-pandemic. 

There is a new shift in the global education scenario and this can be largely attributed to the school ERP software.

If you have not heard of an ERP Software this is the definition according to Wikipedia –

“Enterprise resource planning (ERP) is the integrated management of main business processes, often in real-time and mediated by software and technology”

In simple words, ERP software is an online tool that helps to manage the various business processes or in this case a school or college. A school ERP software is designed for schools with the aim of improving the students, teachers, and school’s productivity, efficiency, and streamline various administrative processes across the institute.

Here are the top reasons that schools are adopting a school ERP software:

  1. Collaborate beyond the classroom
  2. Access learning content at any place and time
  3. Increase the daily productivity of student and teacher 
  4. Reduced teacher workload
  5. Save paper
  6. Automation for efficiency in decision making
  7. High performance of school staff
  8. Deepen student learning using technology
  9. Improved student engagement
  10. Connect multiple departments and campuses

What Has Been The Influence Of School ERP Software In 2020?

When the WHO announced COVID-19 as a pandemic in March 2020, schools immediately had to shift their classrooms into an online teaching and learning approach. For schools that already used a school ERP software, this transition became seamless and easy. 

1. Uninterrupted Learning

Although the classroom intervention has been interrupted in 2020, the use of the classroom ERP software has allowed for the teaching and learning process to continue. By uploading the learning materials on the cloud. This allowed for the learning process to continue all thought 2020.

2. Digital Literacy Fostered In The Student 

The kids of this current generation are comfortable using a computer, laptop and smartphone. However, the use of the school ERP software where the students have to upload assignments, mails teachers etc. digital literacy and attributes that were previously difficult to address, are being fostered in students.

3. New Forms Of Learning

While the traditional classroom learning is limited to the textbook, a school ERP software allows for the introduction in new material. Thus, in the year 2020 learning was enhanced with the use of videos, audios, podcasts and even documentaries. These new forms of learning have been one of the biggest influences of school ERP software in the year 2020.

4. Increased Student Collaboration 

While the pandemic may have sent students all across the world into isolation, the school ERP software has given the students an opportunity to connect and collaborate with each other. Through the online medium of chats, email and forum discussion–the students do not have to learn alone. They can learn together and encourage each other through group projects and collaborations. 

5. Easier Assessments And Tests

In the year 2020, the school ERP software has transformed the concept of exams. The online system has allowed the teachers to keep a tab of the learning curve of the students through regular tests and assessments. 

These online exams are digitally corrected, and the results for the same are available instantly. This also reduces the pressure on the teaching staff.

6. Reduced Burden On Teachers

Another key characteristic of a school ERP software is that it reduces the burden on the teachers. From grading examinations and creating report cards to enabling easy distribution of homework, the software acts as a tool that helps the teachers perform their duties in a better manner. 

7. Hassle-Free Communication Between Parents And Teachers

The school ERP software uses an online notification system to seamlessly connect students, teachers, and staff. Using this system, all the notifications are broadcast immediately through emails and messages. This ensures that the parents and teachers are connected with each other – thus helping to support the student in their learning journey. Additionally, this communication is simple, hassle-free and time-efficient. 

8. Smooth Administration Of The School

The school ERP software allows for the smooth functioning of the school. With the help of a school ERP system, the administration team can manage functions like fee collection, school admission, invoice generation, staff salary transactions and many more. With all the data saved on the cloud, the school ERP software allows the school team to continue working from any disruption in the functioning of the school. This is a key requirement for the year 2020.

In conclusion,

With the aid of cloud computing and cloud collaborations, a school ERP software facilitates the daily teaching and administrative processes in schools. It ensures easier, faster and efficient working of the institute under a centralized platform.

The year 2020 has required all of us to stay indoors to protect ourselves and our family. In this situation, the school ERP software has bridged the gap that allows the students to continue learning while staying safe within their home. 

Fedena School ERP is an all-in-one school management software for all types of institutions. It offers seamless integration with various video conferencing apps. This additional feature helps schools to easily conduct online classes during these critical times of the year 2020.

school bus tracking software

The Complete Guide to School Bus Tracking Software

School bus tracking software is used to track the bus location in a real-time. Institute can effortlessly manage and plan the entire transportation & share real time visibility of students with the parents during the transit.

With the penetration of technology into every aspect of school operations like timetabling, transfer certificate generation, fee payments, attendance management, etc., school bus tracking is also now enhanced by technology. Nowadays, there are various hardware and software tools available to manage the transportation of a school. But selecting the best system for your institution is always a time-consuming task for the institute admin.

To overcome such challenges in this article will serve the detailed information on the workings, features, and benefits of the school bus tracking management system.

What is school bus tracking software, how does it work?

School bus tracking software enhances the safety and security of students. Integrating school bus system with GPS(Global Positioning System), provides real-time location data of students to parents and school authorities and thereby gaining parent’s trust and offering them peace of mind. Through the implementation of this system, you can bring automation and control of your entire school bus operations from a single platform. School authorities can also access the bird’s eye view of the entire system.

The system works through coordination between GPS hardware, GPS Software, School ERP(Fedena) and Mobile app. All communications for the coordination are achieved through the APIs of the GPS system and School ERP system. Each bus will be installed with either a GPS or a mobile device that supports GPS. This device will update the live location of the bus and other details to the central software installed in the server. Next, software will further communicate with Fedena ERP and update live details to Fedena users. Based on the configuration the Fedena mobile app can show notification and live data of bus movement to parents and school authorities.

Key features of Bus Tracking Management System

1. Store and Manage Vehicle Information with Custom Fields

With the bus tracking management system you can maintain the entire vehicle information such as routes, stops, student allotments, fees details, fuel expense, bus repair info, license renewal, pollution check certification, etc. All these data will be available at a single location for timely reference and management. You can add more custom fields to manage any extra information regarding the bus management operations. 

2. Route Management

The system also provides a comprehensive route management functionality. You can create new routes and manage the existing routes. You can also delete the redundant routes. You can add or remove stops for the new routes or existing routes. You can connect vehicles and routes and assign students to their specific routes by indicating the pick-up/drop location outside the school campus. Entire control of the route management is in your hand to change at any time. Routes and stops can be created and managed academic year wise.

3. Fee Management & Collection

The same system can be used to manage the entire fee management and collection of transportation-related receipts. Fare collection can be collected based on stop or a flat amount irrespective of the stop. School authorities can view detailed reports regarding the collected fees and pending fees and can take necessary actions. Fee collections in Fedena can be scheduled to collect transport fees and to generate receipts along with academic fees.

4. Seat Availability based Seat Allocation

Since the seat details of the vehicles are also uploaded in the system, the seat allocation takes care of the total seats available in the selected vehicle. This feature prevents errors that can be caused by wrong seat allocations without taking note of available seats.

5. Attention to Detail on Student Vehicle Route Management

You can define vehicle routes with different pickup/drop routes for every student and can send instant alerts to parents in case of route change. Attention to detail is given on every step in the student vehicle route management to ensure the safety and security of the students.

6. Alerts & Notifications to Parents

Timely alerts and notifications are sent to parents about student’s location and pickup/drop timings for that specific day. The parents will be aware in advance if the bus is late or early compared to the usual timings. Any delay in buses due to traffic blocks also will be made aware to parents through live notifications and alerts.

7. Mobile App Integration

Due to the mobile app integration, parents will receive notifications right within their mobile app. The mobile app also provides the live tracking of the school bus integrated with Google Maps.

Here are a few helpful resources to help you learn more about School Bus Management System:

Managing hostel and transport fees collection made easy Transport Route & Vehicle Creation in Fedena

Benefits to Parents

  • Timely detail on the child’s whereabouts

Once the school bus tracking software with GPS integration is set up properly, parents can get live details on the child’s whereabouts while on the school bus. The system will show a live route map of the bus in movement and can track timing and other details of the bus. This ensures peace of mind to parents and bird’s eye view to the administrators.

  • Real-time notification on arrival/departure

The system will also provide real-time notifications and alerts to parents regarding the bus’ arrival and departure. Both at school as well as near home. This ensures that the precious time of parents is not wasted by not getting real-time notifications regarding arrival and departure.

  • Instant alerts on route change

If there is a route change due to unforeseen circumstances, the alert will be sent immediately to parents. So that parents can anticipate any changes in bus arrival time and plan pick-up of students accordingly.

  • Monitor time duration at each stops

With the level of details available, parents can monitor the time spent at each stop and anticipate similar trends to plan their time accordingly.

  • Check travel history of child

Travel history reports are available to parents to inspect at any time. All these details keep the parents’ mind at peace.

  • Live bus tracking & update on traffic jam

With the availability of live bus tracking, any traffic jams and other unforeseen events in the route of the bus will be updated to parents instantly. This again makes sure the precious time of parents is saved.

Benefits to Institution

  • Real-Time Bus Tracking

There are many benefits to the institution when they have access to the dashboard containing real-time status of all their transportation vehicles in movement. The bird’s eye view level details provide them with the insights to take and correct decisions on the go.

  • Simplifies the communication with parents

With the live tracking of school buses available in the parent’s mobile phone, the communication with parents from the school side is now simplified. Without the automated system, the school administration had to take care of the communication with parents regarding the whereabouts of school buses.

  • Track the bus routing and stops

School leadership can track the routes and stops assigned to buses and verify whether they are strictly following the assigned routes and stops. 

  • Prevent Unauthorised usage of School Vehicle

With the GPS installed in each of the transportation vehicles, there won’t be any unauthorized use as each movement of the vehicle will be tracked and will be part of the reports.

  • Easily maintain the Bus records

All the bus records of the transportation operations will be digitized and can be accessed any time for inspection and verifications.

  • Bus Speed Monitoring

The installed GPS system will monitor the bus speed and can detect over speeding of the drivers. Also can find out slow moving routes to make necessary route changes if required.

  • Track & improve fuel efficiency

With the level of details available in the reports and data collected, the fuel usage can be tracked and the data can be used to further improve the fuel efficiency by tracking more details about the vehicles with less fuel efficiency.

  • Track driver behavior

Proper analysis of data available in the system can help in tracking driver behavior and habits. Over speeding, rash driving, engine idle time running, sharp turns, infringing traffic rules etc. are some of the driver habits that can be tracked and these go a long way in ensuring the safe commute of the students.

  • Better utilization of school’s transport budget

Every school functions with a strict annual budget, including a budget for the school transport system. Investing in a GPS school bus tracking system saves the finances of the school in a number of ways. From better resource allocation for the buses to ensuring shorter routes to save fuel as well as route optimization and scheduling timely vehicle maintenance schedules, there are numerous financial benefits for a school incorporating GPS tracking devices in school buses.

  • Report generation

With all the detailed data available from the GPS tracking system, school leadership can generate different reports to help with decision making and improving the efficiency of school bus transportation operations.

Tips to choose Right School Bus Tracking Platform

The process of choosing the right school bus tracking platform can be divided into four steps. They are research, budget preparation, vendor selection, and compatibility and compliance checks.

The research phase starts by contacting the other schools in your geography who have implemented school bus tracking software. You can collect information from them regarding the hardware, software, vendor, price, etc. You can focus on contacting other schools of similar size as yours and having a similar number of transport vehicles. You can also research online regarding the various vendors supplying the solution. Also you can read more articles like this to gather end to end information regarding various solutions available in the market.

After this, you can start preparing a budget for the solution based on the research you have completed. Once the leadership team approves the budget, you can start contacting vendors to provide demo and details of their solution.

During the demo stage, you can also verify the compatibility of the hardware and software with your existing infrastructure. You will have to check whether the new solution is easily installable to your existing vehicles.

Also, check for the compliance standard set by the respective authority in government. Since GPS tracking systems take care of the safety and security of students as well as it contains student data, there will be standards set by the government to follow while installing and running the bus tracking software.


School bus tracking solution is a must for the schools and colleges to ensure the safety and security of students and ensure peace of mind to parents and school authorities. Now with various government regulations also in place, every school must have a school bus tracking solution. The benefits of the solution are many as explained in the article and the installation and setup is simplified by the vendors. If you are looking for Fedena ERP’s integration with a school bus tracking solution, contact one of our experts today.

school management system

School Management Software – Complete Guide

Welcome to School Management System Software Guide.

School Management Software is the vastly used edtech platform for K12 & Higher-Ed institutions which helps in managing the institute’s daily academic & administrative operations remotely. This paperless solution allows institutes to manage the process like admission, attendance, fees submission, online examination, online class, and more hassle-free.

Read this comprehensive guide to understand how the right school management system boosts the efficiency of school administration and enhances the growth of your institution. So let’s get started.

In this all-new guide you will learn about:

What is a School Management System? 🤔 School Management Software for all type of institutions 🏫 School Management Software Modules ⭐️ Why Fedena School Management Software? 🏆 Top School Management System Features ✅ Conduct Online Classes in School Management Software 👩‍🏫 Online School Management Software Portal Benefits 👍 How much does School Management System Software cost? 💰

So, if you are looking to digitize the daily operations of campus you will love this guide.

What is a School Management Software? 🤔

School Management Software is a “platform” that powers your institution with automation and digitizes the daily administrative & academic operations such as online admission, daily attendance, assignment management, fees payment, bulk data management, online classes & much more effectively & efficiently.

In 2021, it has become pivotal for all types of institutions to implement the best school management system in their organization ecosystem to automate and digitize the daily operations hassle-free. Online School Management System Software is useful to all stakeholders – it helps parents to keep track of their child’s academic progress, teachers can easily conduct online classes, admin can track all online payments in real-time & students can connect with their classmates and track their assignments from anywhere at any time.

It reduces the workload of staff members, enhances data security, and helps in saving time & money by taking over the time-consuming tasks, resulting in improving the productivity & cost-effectiveness of your institution.

School Information Management Software for all type of Institutions 🏫

From K12- to Higher-Ed, Fedena can be used by all types of educational institutions such as Schools, Colleges, Universities, Training Institutes, Vocational Institutes, Multi-Group of Institutions & other Specialized Institutions.

According to your organization’s needs, solutions can be tailored & integrated with other platforms to simplify, automate & streamline the multi-process operations of your institution.  School management software also provides better visibility into your institution’s important data which helps the institute’s stakeholders in taking a better-informed decision.     

With the implementation of the right school management solution, the workload of staff members gets dramatically decreased  & it subsequently improves time management which leads to an increase in the overall productivity of your organization.

School Management Software Modules ⭐️


Digitize Student Admission

Automate the whole admission process, reduce the possibility of errors and paperwork. Efficiently manage student and parents’ details, customize the admission form, document management, and more. Learn more about > Digitize Admission Management

admission management

Online Class Management

Online Class Management

Fedena integrates with your favorite video conferencing platform such as Zoom, Google Meet, and Big Blue Button so that you can conduct online classes at the comfort of your home. Learn more about > Online Class Management

school fees management

Fees & Finance Management

No more standing in the long queue for the fees submission. With Fedena, automate transactions, send instant alerts to parents/students on pending fees, add taxes and discounts according to your institute requirement. Learn more about > School Fees Management

Fees Management

attendance management

Attendance Management

Mark student’s attendance subject-wise or day-wise, send an instant alert to parents and let them stay abreast in case their child missed any classes. Automate attendance tracking with biometric/RFID integration. Learn more about > Students Attendance Management

Attendance management

assignment management

Assignment Management

Create & share online assignments, homework, quiz and surprise test for students. Monitor students’ academic progress and instantly share the results or feedback with parents Learn more about > Assignment Management


Bulk Data Management

Paperless data management, store students’ & employees’ data at a centralized place in digital format. Admin can easily export the data anytime and make a data-driven decision. Learn more about > Bulk Data Management

examination management

Examination Management

Automates the examination process, schedule the various type of examinations. Send a notification or instant alerts via the messaging system and instantly share the examination results with students and parents. Learn more about > Online Exam Management

Examination Management

school bus management

School Bus Management

Real-time tracking on vehicle routing and stops with GPS integration. Manage and schedule the transport fees collection. Also, ensure better safety and security of the students. Learn more about > School Bus Management

custom reports

Custom Reports Management

Generate various comprehensive reports – attendance report, fees pending report, placement report, examination result report, and more. Also, customize and modify the field according to the institute’s preference. Learn more about > Custom Reports Management

Apart from these modules, Fedena offers other 50+ modules, so that the institute can manage & access all data from a single platform. To learn more about other features, click the button below.

Why Fedena School Management Software? 🏆

Cloud-enabled & easy to use Fedena school management software, which helps in streamlining the day-to-day administrative & academic operations from a single platform. It is a paperless solution that automates all paper-based processes &  enhances the productivity of all staff members.     

Fedena is the world’s most trusted, affordable & popular school management system software. With thousands of users worldwide, Fedena is available in 20+ languages. To increase the functionality & capability of Fedena, it easily integrates with various ranges of software. Besides this Fedena also provides a School Management Mobile App 📱 & Multi-School Management Platform 🏫.

School Management Mobile App

Access to all features at your fingertips. View timetable, marks the attendance, exam result, upcoming events, track on pending fees, also interact with classmates and teachers from anywhere at any time. Learn more about > School Management App

We also offer an OEM Partner Program 🤝, using which partners can embed Fedena into their product offerings and then resell Fedena in their geography under their own pricing & terms. Our OEM partner, you don’t have to worry about hiring a technical expert, Fedena’s expert engineers handle all your complex requirements, provide full support from start to finish, & provide you an ability to customize the solution according to your needs. 

Top School Information Management Software Features

✔️ Easy to Use

✔️ Ecofriendly & Paperless 

✔️ Save time & money

✔️ Reduce the communication gap

✔️ Data security & backup facility

✔️ Enhance students security

✔️ Customizable & Affordable

✔️ Mobile App

✔️ Multi-Campus Support

✔️ Integration & API support

✔️ Avail in Multi-language

✔️ Cloud Hosted & Single Sign-On

Free free demo

How Schools can benefit from Video Conferencing Platform Integration in School Software?  

Technology in education is evolving day by day. Unlike old school teaching methods, e-learning platforms have completely transformed the way learning is imparted to students. Now, students can easily access the classroom notes or attend the classes without physically present on school premises.

By Integrating Fedena with Video Conferencing Applications, institutes can easily manage online learning, virtual classroom & remote teaching effortlessly. Fedena offers integration with Google Meet, Big Blue Button & Zoom platform.

BONUS FOR YOU: Soon Fedena is planning to integrate with Uzity (E-learning Platform) so that your institute can deliver a rich online learning experience to your students &  manage course/quiz creation from a single platform.

School Management Software Portal Benefits

Parents Portal: 

Using school management software parents can log in to their accounts and easily track their child’s in-class performance & daily activities in real-time such as assignment monitoring, daily attendance tracking, check daily timetable & events, examination & results, fee management, live bus tracking, and more.

With Fedena, parents can instantly communicate with teachers either by sending a text message or by attending an online meeting, where they can discuss child progress and ways to improve it.  

Another great advantage for parents is that it simplifies the fee payment process. They no longer have to stand in long queues to submit their child fees. Using Fedena, in a click, they can track the pending fees, upcoming fees, collect all the information related to fees payment and do payments through the payment gateway from anywhere at any time. 

Students Portal:

Using a student portal, students can easily track their daily attendance & timetable, information related to their subjects & courses, stay up to date with daily assignments, check assessment feedback, interact with teachers & share their ideas with their classmates in real-time. 

Online school management software makes it easier for students to access all the information from a single platform. For example alerts about extracurricular activities, enrollment for additional subjects, and more, which minimizes their time wastage & lets them focus their classes. 

Additionally, institutes can integrate Fedena with the e-learning platform so that students can continue their learning outside the classroom. It helps in accessing the learning material from anywhere at any time which enhances the students learning experience. Besides this, students can also access library books on their devices when needed.

Management Portal:

The management portal is specifically designed to cater to the needs of school admin & other non-teaching staff members. It eliminates the unnecessary workload of school admin by automating tedious tasks such as bulk data management, id card generation, finance management, payslip & payroll, and more.

In other words, Fedena reduces the paperwork & huge amount of manual process which make it easier for admins to store all digitized files or documents in a single place.

Additionally, it enhances data security and prevents data breaches, as the data can only be accessed by privileged members. Using School Software, boost the productivity of staff members, reduce the possibility of human error & let them focus on their primary daily tasks. 

Teachers Portal:

Using Fedena, teachers can accurately record the attendance of the students just in a click either, without killing their precious time. Along with this, they can instantly connect with parents regarding student’s academic progress, and also conduct online parents teachers meetings at a click of a button.

Besides this, teachers can also keep track of their attendance, leaves, and access their payslips even without physically present on the campus.

Above all, integrating Fedena with a video conferencing platform, help teachers in conducting an online classroom and continue the teaching-learning practice uninterruptedly outside classroom hours. 

How much does School Management Software cost?💰

There are hundreds of school management software available in the market with various features & pricing models. But selecting the right school management software for your institution while staying in a budget sometimes becomes a tricky task for the school administrators. 

Surprisingly Fedena is the most affordable solution for all types of institutions when you consider all its capabilities. The cost saving of Fedena is quite exceptional compared to managing all operations manually or self-hosted school software, as it not only decreases the labor & infrastructure cost but also digitizes & streamlines the whole process.

Fedena’s plans are suitable for all types of institutions, you can start with a basic package and later scale up the plan according to your needs.

Here are some generous features which Fedena offer along with affordable pricing such as –

✔️ Unlimited User License 

✔️ Unlimited Course & Batch Management 

✔️ Free Cloud Hosting

✔️ Customization 

✔️ Priority Support 

✔️ Dedicated Account Manager 

✔️ Onsite & On-demand Training 

✔️ Data Entry Service 

✔️ SSL Secured

Fedena comes with various pricing model:

  1. Pro Package –  It offers 20 core modules & 15 pro modules  
  2. Pro Plus Package – It offers 20 core modules, 15 pro modules & 13 pro plus modules
  3. Prime Package – It offers 20 core modules, 15 pro modules, 13 pro plus modules & 8 enterprise modules

To know more about pricing, modules & other details visit here –  Fedena Pricing

Bonus for you Fedena School Management System Software – 14 days free trial, in case you want to try out the system first before moving to the paid option.   

Covid Fees in School

Covid Fees in School – Advantages & Disadvantages

In India with the recent publishing of operating procedures for schools by the central government with regards to the reopening of schools, private schools have come forward with the introduction of covid fees.

This fee is introduced considering the increased housekeeping charges of the school towards frequent disinfection of school premises and to follow the entire operating procedure ordered by the central government. The operating procedures include a deep cleaning of school premises, sanitization of buildings, setting up of markers for social distancing, usage of thermal scanners, sanitization stations at entry points of schools, etc. This takes a huge responsibility on the private schools and they have come forward with a special fee – “Covid Fees”.

The introduction of Covid Fees carries its own advantages and disadvantages. This article lists down the positive and negative aspects of covid fees in schools.

Advantage of COVID Fees in School – School’s Improved Responsibility

Ensuring the safety of students by strictly following the operating procedure is a huge responsibility of schools. Accepting a fee towards the same makes the schools accountable.

Many schools have openly shared their concerns regarding the possible increase in housekeeping charges due to frequent disinfection of school premises. Along with this, schools will have to purchase thermal scanners/cameras and other related equipment. This is a capital expenditure for schools. Schools have claimed that even though the maintenance fees are increasing much fold, the covid fee they plan to charge is less than the cost. The plan is to charge Rs.150 to Rs.250 per student per month.

From the school’s point of view, this is a genuine expenditure to cover the costs of their increased responsibility.

From a parent’s point of view, this is an unnecessary introduction as many parents are struggling to pay or haven’t paid the existing school fees itself.

This delay from parents to pay the usual school fees on time is putting pressure on the school as they have to pay the salaries and other normal expenses related to running a school.

fees management

Disadvantage of COVID Fees in School

As seen above, some parents are not welcoming the idea of covid fees as they see it as the responsibility of the school to keep up with the government orders. Schools can’t charge parents towards the compliance measures set up by the central government. The capital expenditure schools are making is towards safety in the present crisis as well as for the future. It is the default responsibility of a school to take care of the safety of its students. Schools already spent huge money on these activities. So a slight increase in the same should not create a new fee to be paid by parents. This opposition from parents can induce friction that can create issues in the school.

We can also foresee that there will be many benefits to schools by following the operating procedure set up by the central government. It is listed below.

Advantages to schools by following the operating procedures

  • Safety of students from non-covid diseases

The improved sanitation of the schools will have multiple health benefits on students. They will be safe not only from the spread of covid, but also from other diseases that can spread through air and human contact. It will also improve the hygiene habits of students and administrative staff. The thermal scanners and cameras placed at the entry points can detect normal fever and will lead to students falling ill less often. Healthy students will perform better academically. This will lead to improved performance by the school in the geography and ecosystem.

  • Sanitation habit for teachers and administrative staff

This is an indirect benefit for following the operating procedure setup by the central government. Private schools employ a lot of administrative staff like security, housekeeping, bus drivers, etc. With the school enforcing hygiene standards, all staff including teachers and administrative staff will follow the best hygiene practices. This will indirectly benefit their homes also. The hygiene habits once picked up will stay with them forever.


In this article we have seen the different point of views for the covid fees planning to be introduced by private schools in India. We will have to wait and see how the parents and government accept this and how it finally becomes a rule to be followed.

online class management system

Are You In Dire Need Of An Online Class Management Solution?

Key Signs That Your Institute Is In Dire Need Of An Online Classroom Management Solution And How To Select An Online Classroom Management

Running a school or an educational institute is a mammoth task that involves intricate coordination between multiple departments. From managing the applications for admission to maintaining records of operation, from managing and planning the pedagogy of the students to communicating with the parents – managing a class is a laudable concerted effort. It requiring immense planning, strategy, and hard work. 

Very often educational institutions are burdened with various tasks and challenges that make it difficult for them to achieve their academic goals. These challenges can not only impact the quality of the education given to the students, but it can also impede the growth of the institution.

However, today technology has evolved to support and transform the classroom with online tools. These tools support the academic and administrative processes, thus making it easy to achieve all their goals.

But how do you know if you need an online classroom management solution? 

We bring you 5 basic signs of a school struggling with their functions:

  • Overwhelmed With Various Paper-Based Processes

Educational institutions are often burdened by cumbersome paperwork and manual processes. From managing admission records to generation invoices for the fees, from maintaining academic reports cards of the students to keeping records of the alumni, – paper records can be an overwhelming process for the schools as they struggle to store and track the information they need. 

Using a school management solution will help the school to maintain the same records in an online cloud. These records can be easily archived and accessed when needed, thus saving time and reducing staff workload.

  • Stressed With Managing Data Security 

Schools are privy to confidential student data. This includes financial records of the students, addresses, health details. Additionally, higher educational institutes are more prone to these threats owing to important research papers, patents, etc. It is crucial for institutes to ensure the security and safety of all the data.

Using a school management solution that is cloud-based ensures that the data is encrypted with high security. In this system, access to confidential data is only accessible through authentic login credentials. Furthermore, the cloud-based system ensures that the data is backed up regularly with recovery options in case of any disaster or loss of data.       

  • Tensed About Effective Parent-Teacher Communication

Maintaining constant and effective communication with parents is essential for every school. Even though today’s parents are busy professionals juggling they want to be involved in their child’s academic activities. It is also proven that students perform better if there is proper parent-teachers-student engagement and collaboration. However, for teachers communicating with the parents, sending them regular updates or coordinating parent-teacher meetings is a stressful experience. 

A school software allows for easy email/SMS notifications so that parents get prompt updates about the students including updates on attendance and academic performance. 

  • Struggling With Teacher And Staff Time Management

The main objective of an academic institute is to help the students in the learning journey. The aim of the school is to use various teaching tools and methodologies to ensure that the students are able to learn and implement new concepts, However, very often the teachers in the classroom are burdened with other mundane and tedious tasks that need to be done manually. These tasks, such as attendance management, report cards, examination management communication with parents take time and effort, thus leaving barely time for creative thinking or innovation in the classroom. 

With online classroom software mundane academic tasks get automated so that teachers and school staff can save their time and focus on education.


When selecting an online classroom management system it is essential to select software that easily automates manual tasks. This helps educational institutions manage their operations effectively. From communicating with the students’ parents in real-time to providing homework notifications, managing attendance, and tracking the bus location, a school ERP allows the schools to function seamlessly and fulfills all the basic needs of an institute. Today, online classroom management systems have transformed the way schools and educational institutions across the world function.

Another feature that is essential when selecting an Online Classroom Management System is Video Conferencing App Integration. This is especially necessary as schools and colleges continue to offer online classes because of the ongoing pandemic. In this situation, video conferencing education makes it easier for schools to offer online classes for students. The video conferencing tools can stimulate a traditional classroom as the teacher live stream their lectures in a way that the students can see the teacher and vice versa in real-time.

Live streaming of the classroom lecture will also help the teacher understand how the students will are grasping concepts being taught.
Fedena offers integration with various video conferencing platforms such as – Google Meet, Zoom & Big Blue Button. Using which institute can easily conduct online classes and web meetings. To learn more about the integration, follow the link –

school management software pricing

14 Things You Must Know About School Management Software Pricing

This infographic will serve as a primer to anyone considering to purchase a new school management software or to replace the existing software in their institution. It is applicable not only to schools but also to colleges and other training centers. Below are 14 practical aspects involved in pricing and decision making during the purchase of school management software.

There are free as well as paid software tools available in the market. Free software itself can be of different types. It can be freemium or open source. In a freemium product, you can start using the product and service for free but will have to start paying after your usage reaches a certain threshold. Some software is available as open-source. Here you can download or purchase(open source does not always mean free of cost) the software and can host the software on your server. 

In paid software tools, the pricing can be based on total user licenses or it can be a flat price per institution. One of the most widely implemented methods is pay per user. But nowadays there are vendors who charge flat prices to the institution and give unlimited licenses. Some vendors provide the school management software packaged in different plans separated by features. So small schools can choose the minimum plan to start with and large institutions can purchase the higher-level plans. Most of the software vendors in the market will have a combo pricing which combines all the three pricing strategies from above.

This infographic lists other important aspects to look for while buying school management software like costs of AMC, SMS, email, hosting, online fee transactions, GPS & RFID devices, backups, technical support, and mobile app.

Infographic School Management Software Pricing
simplify fees collection

How To Simplify School Fees Collection?

Fee collection is one of the most pivotal tasks of the school administration team. But can this tedious job be simplified? We bring you the answers.

Fee management and collection is very important for a school administration. Timely collection of fees helps the school function in a seamless manner. However, when the fee collection is done manually, there are bound to be human-errors and miscalculations. Additionally, fee calculations every month, for every student are time-consuming and labor-intensive processes. If the institute also provides a hostel facility, transport facility, canteen facility, and other services as well, then managing fee becomes more stressful. 

Fee management also includes tasks like generating receipts and maintaining records for the fees, 

Any mistakes in the calculation, collection, or processing of the fees can have the last effects on the reputation of the school and educational institute. 

How to Simplify School Fees Collection?

The use of a School ERP system has revolutionized the fees collection system for schools. The software uses technology to simplify the tedious tasks from sending payment reminders to the parents to managing fee submission, generating receipts, managing the online transaction, maintaining records and lots more. It simplifies the manual tasks, eliminates the chances of errors and enhances the fee management structure – making it easier for the school as well as for the parents paying the fees.

What are the advantages of school ERP software for fees collection?

1. Use to Install and Implement

School ERP software is easy to use and install. Instead of a complicated system, the school administration team will struggle to learn and implement, school ERP software is very simple to use. This will motivate the team to use. 

2. Error-free calculation

Calculating the fees manually for every student is a tedious task with a high scope for errors and mistakes. This labor and time-intensive task require a lot of hard work, attention, and manual calculation. On the other hand, with school ERP software, the entire process is automated. This enhances accuracy and eliminates the possibility of mistakes in the process. 

3. More Comfortable & less Time-Consuming Process

The school ERP software with the fee management module gathers information from all departments such as the transportation department, library, hostel, etc. This makes it easy and less time-consuming for the management team to make final records and calculate the total fees.

4. Automatic Calculation of All Elements of the Fees

Calculating the fees for a student’s includes many elements from the calculation of late payments, calculating hostel/canteen/transport fees, evaluating scholarships and discounts, and working out the entire amount. The use of a school management system allows for an integrated fee management system. It gives the administration team the facility to set up a complete fee structure according to the student category, course, or service requirement. The system also computes any late payments, fines and includes those into the fees as well. It also calculates the taxes and refunds as deemed necessary.

5. Automatic Reminder to Parents

Once the fees have been tabulated, the system can send automatic reminders to the parents through SMS or mail integration. This saves the time of the school staff as they no longer need to send fee reminders or late fee mails to the parents.

6. Easy Online Transaction

Once the parents receive the reminder for the payments, a fee collection module allows for them to make the payments from the comfort of their homes. Instead of visiting the school to pay the fees, the school management system has a preferred payment gateway. It allows for payment integration for the parents of the students to submit their fees online with no hassle. 

For the schools too, they can collect the fees online, record it, and generate reports for their internal records.

7. Generate invoice and bills 

An invoice, receipt or bill is essential for every payment. Once the school fees have been paid, the ERP software helps the school to generate an invoice with all the details of the fees paid. This invoice or bill can be customized according to the needs of the educational institute.  

8. Safe and Secure

The fees collection module in the ERP software platform is highly safe and secure with all the information saved in a secure cloud system. The system not only protects data privacy of the school, but it has role-based access control which also prevents fraud or misuse of data. The system also automatically takes a periodic backup of all the data is an add-on relief for the school. 

9. Benefits the environment

Automatic and digital fee collection enables the school to develop a paperless system. Since all the payment records, invoices and bills are maintained in a digital format; it helps to create a paperless system that is environmentally friendly.

10. Easily scalable and customizable

As compared to the traditional ways of fee management, a digital format is easily scalable, and it can be customized according to the needs of the school as well. As the educational institute grows with multiple campuses or changes brand logos, the school fee management system can be altered with these evolutions in the school. 

Educating young minds and keeping their love for learning is a complex process. Therefore, schools need to concentrate their resources on creating the best learning space for students. Other tasks can be simplified through the use of technology. Transport management, attendance and fee management are some such tasks that can be made easier through the use of technology. It decreases the workload of the teachers and the administrative teams so that they can use their time and resources to give the best learning experience to the students.

gamification in education

Gamification In Education

Why Should Games Be Incorporated In Everyday Classroom Learning Regime?

Games and academics have always been perceived to be opposing pursuits.  Students who enjoyed games were deemed to be poor in academics and vice-versa.

But technology has eradicated such biases. Today, educators are looking for new and inventive ways to engage students in the classroom. These teachers have harnessed technology to introduce advanced models of education founded on the concepts of gaming. Introducing gamification in the classroom not only makes learning more enjoyable and fun, but it is also more engaging for the students.

What Is Gamification in Education?

Most digital games that we play either online or on gaming apps offer a combination of points, badges, levels, and leaderboards. These keep the players motivated and ensure they keep returning for more. Some games also have secondary tasks and minor goals that do not add to the outcome of the game. These non-essential tasks help the players collect points and rewards for their accomplishments, thus keeping the player addicted to the game. 

Gamification in education incorporates elements of video games, into the teaching environment. It follows the theory students learn best when they are also having fun. The use of goals, targets, mission, and achievements keeps the learners engaged, motivated, and even addicted to the new learning process. 

What Is The Difference Between Gamification And Games-Based Learning?

In game-based learning, students make their own games or playing commercially-made video games. On the other hand, gamification is merely integrating game-based elements in classroom learning. 

What Does Science Say About Gamification In Education?

Research has proven that when we participate in activities that stimulate our bodies or minds, our body releases a hormone known as endorphin. Similarly playing online learning games that challenge learners or helps them earn rewards releases endorphins in the brain of the learner. 

Now, instead of finding learning boring or tiring, the endorphins make learning fun and exciting. It also helps the student retain more information, thus making the learning experience more powerful and memorable.

What Are The Elements Of Gamification In The Classroom?

Gamification in the classroom involves the use of many game-based elements such as point scoring, score tables, peer competition, teamwork,  completing series of tasks or activities to advance to the next level.

It also includes some or all of the below elements.

  • A narrative to follow
  • Player control in the game
  • Social connect or Peer connection
  • Scaffolded learning” with challenges that increase in intensity
  • Daily missions or tasks
  • Avatars
  • Immediate feedback
  • Progress indicators through points, badges leaderboards

This Brings Us To The Critical Question – Why Should Games Be Incorporated In The Everyday Classroom Learning Regime?

Gamification brings multiple benefits to the entire learning process. We have compiled the five most compelling benefits of gamification.

1. Gamification Makes Learning Fun, Engaging And Interactive

Very often learning is associated with hours of writing, reading and rote learning. With gamification, learning becomes a fun and interactive proves. The teachers assign the students with a variety of learning goals and objectives to achieve throughout the course. The task and mission create experiences that fully engage their learners. It holds their attention and motivates them to keep moving up a level. 

When learners feel optimistic about their process and know that they are going to be rewarded in some way, they stop becoming passive observers and turn into active participants who have fun while learning important classroom concepts.

2. Gamification Keeps The Students Motivated And Encouraged. 

Traditional learning focuses on just one big learning goal at the end of a chapter or at the end of a term. 

On the other hand, gamification allows the teachers to design rewards for every small learning milestone. These rewards in the form of badges, stickers, medals, or even points when the students reach certain checkpoints or levels encourage the students to work hard towards a particular milestone, gain mastery over it, and progress to the next goal. 

These shorter milestones help the learners to stay motivated.  

3. Gamification Gives Students Instant Feedback Which Facilitates Learning

One of the most significant benefits of online learning is that it allows for instant feedback, reflection, and self-correction. These are pivotal to the online learning process. Gamification through its tasks, games, and levels gives the students continuous assessment during the learning process. It helps the students in their understanding of the critical concepts.

Some online games are designed in a manner that offers a personalized breakdown of the player’s performance at the end of each level. It provides instant details about the student’s achievements, strengths, weaknesses, and compares it within the classroom.

4. Gamification Provides A Emotional Release For Students

When compared to traditional forms of learning, gamification is more invigorating to the senses. It links, intricately emotions of the learner to all the aspects of the game. For instance, solving a puzzle, winning a badge or gaining points in an adventure can fill the students with a sense of joy and accomplishment. Similarly, setbacks such as losing a life or failing in a mission come with emotions such as anger or misery. The students are more immersed in the game with a desire to improve. Thus allowing the students’ emotional participation and release, which is missing in traditional text-book models.

5. Improves Knowledge Absorption And Retention Of Information

The critical goal of learning is to instill knowledge within the learners. Even more importantly, the learners must develop a love and a thirst to access this knowledge. Tradition classroom techniques might seem tedious, but because gamification blends emotions and endorphins, it can improve knowledge absorption and boost knowledge retention for all the students. Additionally, learners tend to retain knowledge when they acquire the information in bite-sized chunks as in gamification when compared to the long learning process.

In conclusion,

Today’s technology-savvy students and their parents are aware that there are better options than endless lectures and stressful examinations. Many new age and high-tech schools are also realizing the benefits of new modalities like gamification and their role in preparing students for the real world.

How to use Uzity flawlessly to increase its effectiveness in your institution?

Uzity is a learning management software that can be used by educational institutions and organizations to automate their e-learning activities.

Because of its simplicity, Uzity can be used by faculties in schools, colleges, higher education and business organizations. If your organization is planning to digitize the entire learning process for the first time, Uzity is the right software for you to digitize the learning content and automate the learning process.

This article is an introduction to Uzity’s features, which will help your team to increase the effectiveness of Uzity implementation in your institution.

1. Organization features & privacy

Uzity allows you to create the organization and showcase the courses under your own name and brand. You can decide who will join your organization by adjusting the privacy settings. If the organization is configured as hidden, it will be visible only to members and if configured as closed, it will be visible to everyone and they can join only with an invitation.

2. Increase productivity through efficient user management and user groups

The user management features in Uzity helps to increase productivity through well-defined user roles. The available user roles are Administrator, Instructor, Co-instructor and learner. While administrators can manage the organization, its people and courses, instructors can build, teach and manage courses. While learners can join and participate in courses, co-instructors can help instructors to manage courses. You can create learner groups and instructor groups for quick course enrollment and easy communication. 

3. Create engaging courses with the easy-to-use course editor

You can create course content using the easy-to-use course editor available in Uzity.  You can insert various forms of content like videos, audios, images, text, presentations and documents. This will keep the learners engaged with the course material. Uzity supports high definition(HD) videos and audios. The auto-save feature of Uzity saves the course creation in progress and so you do not have to worry about losing the content. Also, you can reuse the content uploaded once to one course to all courses across the organization. Uzity also has a powerful equation editor to help with scientific content creation.

4. Efficient management of created courses

Similar to the privacy settings of organizations, a course can be configured as open, closed and hidden. The course privacy along with the hierarchy of sections and topics with the drag and drop tools let you organize the course quickly and effectively. In Uzity, you can make changes to a course in real-time. The changes will be published instantly without interrupting the learners. There is a version history feature of course that helps you track changes made to the course and restore past versions at any time. Instructors can also view the course progress by learners and the learners preview feature helps the course creators get a preview of how the course will appear to learners.

5. Learner Experience in Uzity

You can control how learners navigate your course by configuring either as progressive or collateral. In progress, learners complete and navigate courses topic by topic. In collateral, learners can quickly jump to any topic listed in the sidebar. Learners can also keep track of their course progress any time and resume learning from where they left-off. Uzity provides a distraction-free course reader enabling learners to immerse themselves in the content. With the discussions feature learners can collaborate, pose questions, and exchange ideas about course material, assignments, and projects with other learners and instructors.

6. Manage communication

Stay updated about what is going on in your organization and courses using the email and in-app notifications within Uzity. In Uzity, you can keep the discussions going even after classes are over. You can also use the announcement feature for communicating to multiple users at the same time. There is an option to communicate to all learners of a course through course announcements and all the learners within the organization through organization announcements. The in-app messaging feature of Uzity helps in effective communication between the learners of a course. There is no need for an external email or another communication platform. All the discussions can be done within Uzity itself.

7. Manage assessments & quizzes

The assessments and quizzes feature within Uzity helps the instructors to measure the course progress by setting up different types of assessments for courses. The assessments can be graded or non-graded assessments. The question types in assessments can be short answer, descriptive answer, multiple choice questions, fill in the blanks and file attachment types. The features included in the assessment functionality include scheduling of assessment, auto evaluation, keyword highlighting for evaluators, negative scoring, grading system, gpa, timed assessments, self paced assessments, and import and reuse of assessment questions. There are also detailed reports available to measure and compare the performance of learners.

8. iOS & Android apps to boost the e-learning process

Uzity’s mobile app can help you to optimize the e-learning activity in your organization by allowing most of the above features to be accessed from the individual’s mobile phone. 


As you have just read, the different features available within Uzity helps the organization to implement LMS(Learning Management System) flawlessly to increase effectiveness in your organization. If you are looking to implement an LMS for the first time, or planning to replace the existing LMS of your organization, give Uzity demo a try or contact us.

School ERP App

How does School ERP App help in improving Students Learning Experience?

How Can Educational Institutes Leverage The School ERP App To Improve Students Learning Experience?

Generation Z learners are vastly different from the students of previous decades. These students use a range of Web 2.0 Tools, school ERP software and learning management systems, and interactive media learning support to supplement and sometimes replace the traditional teaching tools. 

Today, educators are increasingly faced with the challenge of using tools to enhance student learning experiences with a new approach to the learning experience. One of the most significant advantages of a School ERP is that the school can customize it to suit the requirements of the learner. 


A School ERP is a software used by any school, college, and educational institutes to manage their day-to-day academic & administrative tasks automatically. The software automates manual tasks and helps educational institutions manage their operations effectively. From communicating with the students’ parents in real-time to providing homework notification, managing attendance and tracking the bus location, a school ERP allows the schools to function seamlessly and fulfils all the basic needs of an institute.

Here are some ways that educational institutes can leverage the School ERP App to improve students learning experience.


1. Access To Information 24X7, From Any Location

Previously learning was limited to classroom hours.  But the new need for students to be able to access their learning material around the clock. 

With the School ERP App students can access the learning material at any time, and from any location. The school ERP software has enabled technology to be integrated into education and made more accessible through smartphones and personal devices. Students can stay up-to-date with the assignments, view necessary resources, submit assignments, practice skills, and get feedback, etc. 

2. Easy Access To The Instructor And Learning Material When Needed 

The school ERP software allows the students to reach out to the teachers and their learning material outside of school hours. This student-instructor contact is an essential factor in student motivation and involvement. The teacher can help students get through rough times and keep on working. Building a relationship with teachers helps build trust. It also plays a vital role in cementing the students’ intellectual commitment to their studies.  

Besides access to the teachers, the School ERP App allows students to access encyclopedias and library books on their devices when needed. 

3. Analytical And Real-Time Feedback 

Student claim a lack of adequate, timely feedback hinders their learning experience. Students typically would have to wait until the end of the term to get a report on their performance in the classroom.

With school ERP software, the students no longer have to wait for the school report. The teachers can provide real-time feedback after every assessment. This will not only serve to encourage and motivate the learners, but it will also give the teachers an in-depth understanding of a student’s learning curve.

For instance, if the student is unable to grasp a topic and struggling to understand the same, the teacher can understand the same after looking at the student’s performance in class. Armed with this feedback, the teacher can focus on the student and give him the immediate help needed to excel in the subject. 

4. Customization of Learning Experience

Traditionally schools followed the one shoe fits all system, but with the help of a school ERP software, the learning experience can be customized to the needs of the students. Teachers can use their smartphones to upload study materials and educational resources according to the learning needs of the students. 

Additionally, the school ERP app allows for exciting learning tools to be added to make learning more interactive for the students. This includes subject-related games, video tutorials, discussions, podcasts to improve the student’s learning experience. 

5. Collaboration Beyond Classroom 

Learning is a more pleasurable experience when it is more like a team effort than a solo race. Effective learning is a collaborative and social experience where each learner brings in the best of the skills and experiences. This does not create an environment of competition but one of collaboration. Sharing one’s own ideas and responding to others’ ideas opens the student’s mind, improves thinking and deepens understanding, and enhances learning. 

The school ERP software allows the students to stay connected with each other through the mail, chats, and other applications. This makes it simple for the students to collaborate together on school assignments, research together, and learn as a group. 

6. Helps the Students Set Personal Learning Goals

Learning is not a spectator and passive sport. Students limit their knowledge when they are passive learners who just only sit in classes listening to instructors and, memorizing assignments without any real understanding of how to apply the learning. 

For the learning process to be engaging and effective, students need to participate in it actively, and one of the best way to do it is by setting personal goals. When the students have access to learning, can communicate with the teachers and receive timely feedback, there is a growing interest in self-assessment. The learners can set task goals, monitor themselves, and apply it to their daily lives.

In Conclusion, 

A School ERP app helps to bring schools into the digital world while also making things easier for the students. It keeps the students engaged, enhances learning, and supports the school to run more smoothly and efficiently while also reducing labor costs at the same time. 

With a school ERP app, there are benefits for the students as well as the school.

school management software price

School Management Software Price – Things you must know

If you are in the leadership team of an educational institution, you might have tried at least one school management software. You might have also been intrigued by the complexity in the way different school management software tools are priced. Different pricing methods exist in the market and some pricing models can be confusing for first-time buyers.

There are hundreds of school management software available with various features and pricing. This article will serve as a primer to anyone considering to purchase a new school management software or to replace the existing software in their institution. This article is applicable not only to schools but also to colleges and other training centers.

Pricing of school management software

1. Free

Free School Management Software

Some software is provided at free of cost. Usually a free school management software if not open source will be a freemium product or service. In a freemium product, you can start using the product and service for free but will have to start paying after your usage reaches a certain threshold. You must be aware of the limit before you start implementing a freemium school management software in your institution. 

Opensource School Management Software

Some software is available as open-source. Here you can download or purchase(open source does not always mean free of cost) the software and can host the software on your server. There are advantages like customization and flexibility but also there are various technical limitations for a normal school to run on open-source software if proper technical support is not available. In case you have a strong technical faculty within the institutions, this is something you can opt for.

Free and Open Source School Management Software

There are some software which are open source as well as free to access and download anytime without taking permission. Similar to the above scenario, this can work if you have a technical faculty who understands the software code and can implement the same within your institution.

2. Paid

Per User Pricing

Paid school management software comes with a variety of pricing models. One of the most widely implemented methods is pay per user. With this pricing model, for small schools with less than 200 students will have to pay a smaller price compared to the schools with 1000+ students. Features will be almost the same in both the scenarios. You have to check in advance if the parents and teachers user accounts are included in the selected pricing. Most of the school management software provides login access to both the parents. So in a school with 1000 students and 100 faculty, the total users can be 1000 students + 2000 parents + 100 faculty = 3100. So check with your vendor if these 3100 user ids are available with the pricing for 1000 students. Also keep in mind the number of students joining and leaving the institution next year and check how this is considered in the pricing. Also do not forget to ask if the licenses are renewed yearly.

Flat pricing (Per Institution per year)

To avoid the above complexity in pricing, many vendors have implemented the flat pricing of charging per institution and providing unlimited user licenses. With the emergence of cloud computing, the hosting cost has drastically come down and this allowed the vendors to give freedom in the number of user licenses. Institutions are charged a flat fee per year. The pricing varies from hundreds of dollars to millions of dollars depending on the vendor and institution.

Feature-based pricing

Some vendors provide the school management software packaged in different plans separated by features. So small schools can choose the minimum plan to start with and large institutions can purchase the higher-level plans. If such pricing is presented, go through the demo of the software to understand each of the features in-depth and find out if the selected plan will be enough for the institution this year and in coming years.

3. Combo pricing

Most of the software vendors in the market will have a combo pricing which combines all the three pricing strategies from above. Incase of combination pricing, you can calculate the total cost of ownership(tco) by gathering the total cost to pay to the vendor if the software is used for the next 3 to 5 years. Find out how the various elements like student numbers, number institutions, features, etc. change the pricing of the software this year and coming years. 

Factors to consider while choosing School Management Software

  • AMC (Annual Maintenance Contract)

One thing that most of the schools miss out while purchasing school management software is the AMC involved from second year. You must check in advance the various pricing that will be applicable throughout the lifetime of the software in your institution. A good timeline is to consider the next 3 to 5 years. Ask the vendor the license renewal as well as separate AMC fees if any.

  • SMS / Email

The school management software communicates to parents and teachers through SMS notifications. As these bulk SMS carry a cost, check with the vendor, whether this price is included within the package or separate fee is applicable to purchase the bulk SMS. Also collect information on SMS usage statistics by schools of similar user licenses.

  • Hosting

Nowadays most of the school management software is available as SaaS where the licensing includes the hosting price. Incase if you are purchasing an enterprise package, there will be separate hosting charges applicable. Check in advance if any separate hosting fees are involved outside the license fee.

  • Online Fee Payment

Most of the parents now pay school fees online. Check with your vendor about the payment gateway integrations available and see if any separate charges are applicable in fee transactions. This can be above the licensing fee of the software.

  • GPS Tracking & RFID/Barcode Integration 

Enhanced features in school management software like GPS tracking of transportation vehicles, RFID/Barcode integration, etc. require separate hardware and installation procedures. So check with the vendor the pricing for these features and hardware.

  • Backups

It is the responsibility of the vendor to provide backups of data in case the software malfunctions and also for safe storage for future use. Ask the vendor in advance for the backup service and if any cost is involved.

  • Technical Support

Other than the feature support, sometimes your users will require technical support for implementing advanced functionality of the software. Check with the vendor if the technical support is included in the package and if yes what are the limitations if any.

  • Mobile App

Mobile app of school management software is a premium feature which the schools will have to pay a separate fee. Some vendors include mobile apps in the same pricing package. Check with vendors the pricing as well as the features of the mobile app. Check if both Android and iPhone apps are available and if yes, the fees associated with the same.

  • 3rd Party Integrations

Along with the school management software, you will come across the need to integrate other software and hardware for enhanced usage. Check if any extra fees applicable for integrations and API access.


From the above article it should be clear to you by now, the different complexities involved in pricing of a school management software. With this awareness, you can now evaluate the different software that vendors present to you. If you need more expertise on the same, contact us.

school management software trends in 2020

Top School Management Software Trends In 2020

The year 2020 is a testimony to how school management software has transformed the way schools and educational institutions across the world function. Today, the influence of digital technologies and smart apps are making schools far more advanced them ever before.

Here are the top School Management Software Trends In 2020 for every educational institute.

1. Automate Attendance Via Multiple Integration

We live in a highly competitive world every minute counts. 

In schools across the world, recording and documenting the student attendance daily (and for some classes, even hourly) can be an incredibly time-consuming and mundane process.  For teachers, the increasing workloads, limited classroom hours have given rise to a demand for EdTech tools that help to manage the limited class time efficiently.

Biometric & RFID device integration allows attendance data to get collected automatically. It eliminates the possibility of false attendance or errors. This Automate Attendance Via Multiple Integration ensures that somebody can monitor real-time student movement within the institute premises.

2. Virtual Classroom & eLearning

A virtual classroom is best defined as an online learning environment where there is a live interaction between the teacher and the students as they are participating in various learning activities.

In other words, a virtual classroom is a shared online space for the teacher and the student to pursue their academic goals. The teacher can use prerecorded video or live stream themselves using to interact with the students. In an online virtual classroom, the teacher has a particularly important role of the moderator who guides the learning process. The teacher is also responsible for moderating and supports group activities and discussions.

2020 has also seen the transformation of traditional classrooms into a virtual classroom. The year has heralded the rise of eLearning more than ever before. From online classes to online extracurricular classes, today most of the students from around the world are attending virtual courses and opting for eLearning. 

3. Digital Data Management

Online learning has created a content-rich learning environment. This is because every single day, schools generate a considerable amount of data of various different types. From online courses, assignments, tests, lesson plans, as well as audio and video files, the list is unending.  Some of this data is planned and structured, but every often the digital data can be unstructured and unpredictable.  This change has rendered the traditional storage solutions as unable to keep up with this data.

It is therefore vital that schools look for a data management solution that is easy to use, backup and archive. Digital data management is not only cost-efficient, but it is also more secure and future proof. This means that schools can upgrade their digital data easily by adding new drives, to meet the storage requirements of teachers, students, and other constituents.

4. Online Finance Management

For the school administration team, online finance management tools make managing finances more efficient. Manual calculation and creation of school fees can be very tedious as can collecting fees, late fees, generating receipts etc. 

In 2020 have schools have opted for educational institutes are moving towards online finance management system as it streamlines the entire fees calculation and collection process – making it easier and faster for teachers and parents.

The paperless system, calculates the fees automatically, taking into account all the extra considerations such as scholarships, hostel fees etc. The parents can make a payment online, safely and securely and from the comfort of their homes.

Additionally, the online finance management system is easily scalable and customizable. It makes the school more proficient at their administration work so that they can use their time and resources to concentrate on the students.

5. Automate Admission Process

Traditionally, the manual admissions processes in schools across the world are characterized by endless phone calls and visits by hassled parents and students looking for information on the admission process.

2020 has seen the rise of automated admission process where w with the help of technology, schools can send parents relevant emails and mobile messages, updating them on necessary information. 

The actual admission process – distribution and collection of forms, registering students, generating a fee summary – all these tasks can be easily managed with an automated online admission process

6. Conduct online examination

The year 2020 has also seen many schools make a shift from the traditional assessment methods to using online assessment tools. These tools not only benefit the students and teachers but are also be advantageous to the institutes.

One of the most significant advantages of conducting online exams is that it gives the flexibility of location and time. Teachers too, can invigilate the assessments remotely. This helps save the time and cost of travel for students and teachers. 

Other advantages of conducting online examinations in 2020 is a lesser administrative burden since time and effort is saved on the printing and distribution of exam papers, the setting up on examination centres and classrooms.

Online exams also allow for faster evaluations and results. Since they are paperless exams, they are good for the environment. 

7. Mobile App

In recent times mobile apps for school management have become extremely popular in schools all over the world. The mobile app keeps parents updated about the various activities taking place in the school. It also offers various other features like school transport tracking, accessible communication, collaboration among a host of other benefits to the school.

In conclusion,

The ongoing pandemic has made it clear that digital transformation for school is an absolute necessity. Educational institutes need to evolve their approach to teaching and enhance their digital learning environments with School Management Software. Understanding the 2020 trends in school management software will enable them to offer optimum services and support to students, parents, and staff.