fees management software

Top hidden features of Fees Management Software that will make your life easier

Fees management software is enhancing the entire payment process.

What is fees management software?

Fees management software is a tool, platform, or application that helps educational institutions like schools and colleges plan and manage all of their fee payment-related processes. A good fee management software manages the end to end fee payment cycle – from the calculation of fees, accounting for additions and deductions, fee due notice, fee payment portals, and fee receipt generation.

Fee management software ensures that the process of fee payment for parents and fee collection for management remains a safe, secure, and hassle-free experience. It also ensures that an ongoing record is remain maintained for the administration of all these sensitive financial transactions.

Why do we need fees management software?

Fee generation and payment is an essential process for any educational institution since it concerns itself with the bottom line. Fees management software automates and digitizes this entire process, making it less prone to human error and also ensuring that it occurs seamlessly for parents and management. Parents benefit from the implementation of a fees management software because they are sent timely reminders to complete the fee payment and can make the payment from anywhere at any time and from any device. For management, automating the process reduces the error rate and ensures that fee payment becomes a hassle-free process in terms of collection and generation of receipt, while also reducing labor costs, thanks to lowered dependency on the accounts team at their educational institution.

What are the top hidden features of fees management software?

Robust fees management software like Fedena automates the entire fee process for parents and school management. They virtually automate and digitize existing processes to reduce time and labor burden on the educational institution. But there are also many hidden features that might not be as intuitive as the pen and paper process, but enhance the fee process to be more useful to stakeholders.

Below we have discussed some of these features:

  • Multiple Accounts

Online fees management system gives users the ability to group fees into different account heads. This is done to ease the process of accounting. For instance, let us say that a specific department collects multiple types of fee – like the recreation department collects both arts and crafts related fees as well as sports fees.

The fees management software will enable users to see these fees individually but also group, if necessary. It does not just stop with the maintenance and delineation of records in this way. Fee reports also give users the option to filter accounts under this, making it an end to end experience for users wishing to study financial reports.

  • Fee Receipt Sets

Fee receipts are an essential final step of any fee payment process that indicates the closing of the fee payment process. These receipts are necessary as a signifier, but also vital for parents paying the fees for their financial records. In many instances, since students are on differing fee bands, participating in different activities that accrue additional charges, or perhaps responsible for paying fines, the receipts have to be individually designed and generated.

However, with robust fees management software, users can group different fees based on the accounts they fall under, to different receipt sequences and header designs. This ultimately results in dedicated fee receipts, fee receipt generation processes, and customized designs for specific needs. This kind of customization would initially be very time and labor-intensive using a traditional pen and paper process, but thanks to fees management software, it becomes much more comfortable and less time consuming to generate such receipts.

  • Financial Year

Fees generation and payment are not a standalone feature of educational institutions. They are part of a much larger entity that reflects the financial health of the school. This is why many schools and colleges nowadays rely on the efficiency and error-free character of a fees management software to organize and maintain fee-related records. When approaching the fees process holistically, it has noticed that they are part and parcel of how the financial year pans out for an educational institution like a school or a college.

For instance, a newly debuting financial year provides a logical division for each year’s reports. When maintaining the fee records following the same timeline and logic, then fees become an integral part of the financial reports that are generated by the fees management system. So next time you set up a fee process, create a financial year before configuring the fees to dovetail with the same.

  • Master Particulars:

Avoid confusion and complexity while dealing with different fee categories. This feature allows creating distinctive Master Particulars to use them under different fee categories. Link the existing fee categories to the Master Particulars created, to use them in the further transaction processes.

  • Master Discounts:

Fee generation and payment is a highly rules-driven process, making it an ideal process that needs to be automated and digitized. Fees management software is particularly adept at this. However, despite this process being so rules-driven, there are always multiple customized exceptions – an example of this is deductions or discounts in the fee-based on every individual student’s requirements.

Such discounts can range from awarded scholarships to waivers need-based exceptions or adjustments against other payments. All these discounts can be highly individualistic and vary from time to time and student to student. It is thus necessary the schools must have an exhaustive list of all the discounts.

In fees management software, such a list would be called Master Discounts. Master Discounts is a distinctive category that lists all the discounts that apply under different fee categories. When generating a fee, implement existing discounts by linking them to the Master Discounts to avoid the complexity and confusion involved in doing granular transactions. Having such a Master Discounts list reduces errors and missteps when generating the fees due for any students.

  • Multiple Receipt Number:

Fee receipt generation is an essential step of the fee process and as any finance team member will tell you – the most cumbersome one since it requires a high level of precision. Sometimes it is prone to human error, or things slip through the cracks, resulting in time and labor overload for both management in an educational institution as well as parents. At the same time, fee receipts are highly sensitive documents that require a high level of accuracy also.

So how can one efficiently generate multiple receipts, maintain clear records of the same, and still maintain high accuracy and a low error rate?

Fees management software is perfect for the job. It is especially the case for the mass generation of receipts for entire classes, departments, or account groups. The fees management software can easily handle the load but also maintain records by generating specific receipt numbers for each collection in the transaction when related fees have applied for all students in a given account or department or group. It means that while the fees are the same and get collected in a group, individual records are maintained ensuring all financial records remain accurate and clean.

SMS Module

Latest Upgrade! We have enhanced our SMS Module

A good communication system not only enhances the relationship between parents-teachers but also increase the parent’s involvement in their child education. Implementing a better communication platform is not an easy task, and that’s why the Fedena’s messaging alert system comes into play.  It allows schools to quickly send messages to a defined list of recipients and keep them updated about their child performance. 

The effective communication system allows schools’ to send last-minute updates to parents such as if any event is getting rescheduled or canceled; emergency holidays; fees submission deadline; availability of transport or change in a bus route. In any event, people need to know – right now. 

The SMS notification system utilization evolved a long way. Text messages are used not just for the people to communicate with their loved ones and friends but also to receive notifications about certain things of their interest. 

Using Fedena, in a single click institute can easily send alerts to the recipients without having an internet connection, this means, your message notifications will be received instantly across an array of the available handset and device types. 

This time the SMS feature in Fedena is improved to provide a better user experience. UI/UX of sending SMS to the target audience is also changed. Schools can now send notifications related to Gradebook, Transport, Reminder module via SMS (Manual send). Also, users can create and edit the templates. There is an improved SMS Log to view the status of the Custom, and Automatic SMS sent (using models or otherwise). Recipients will receive real-time information and automated SMS notifications.

Below we have highlighted how you can use the updated SMS module:

  1. First Go to Collaboration then Click on SMS Module. 
  2. Next, you can see the updated dashboard with updated features.
  3. In the “SMS setting”, easily manage the application and general settings. The UI/UX is improved to keep it simple and subtle.
  4. In “Send SMS”, Define the Target Audience. 
    • If you wish to send a message, first select the recipient category and define the Audience. Select the template or create one. 
    • Also, you can directly send a message instead of using the template.
  5. In “Birthday SMS”, you can create and send a birthday SMS. 
    • Select the recipient category. Select the batch/department. 
    • The recipients who have birthdays on that particular day will be listed. 
    • Choose a template from the list of birthday templates created or create a new template of your wish. Or, you can type a birthday message and send it to the recipient.
  6. From the “SMS Logs”, you can check the status of the messages sent. The custom messages that have sent will no longer appear with the automatic alerts. The messages that are triggered by the admin/user will appear under Custom Messages.

We hope you liked the new upgraded version of the SMS feature. To know more about this contact our support team. Also, keep visiting our blog for everyday hacks for your school management using Fedena.

demanding education technology school erp system

Why school ERP system is the most demanding technology in the education industry?

Why are the best school ERP systems so in demand?

School ERP systems are tools or platforms or applications that help manage the myriad of processes in a school. The best school ERP systems will be robust, agile, and comprehensive in catering to the needs of the entire educational ecosystem and all its stakeholders. A userfriendly school ERP software is a boon to any educational institution – not only does it become the organizational partner for its stakeholders, but it is intuitive to use making it an easy fit for even the most tech-challenged user. The best school ERP system will be able to take over and automate most of the processes at an educational institution making it an invaluable asset to the functioning of a school.

With growing technology, it is necessary to understand what the best school ERP system can do for us.

Below we discuss the benefits of implementing the use of a userfriendly school ERP system at your educational institution:

  • Digitized operations end to end

The best school ERP systems have one primary purpose: to take over all the operations and processes in an educational institution. Meaning the processes that were previously being handled by a person using pen and paper have been digitized to be operated by the school ERP system. These processes are now automated and do not require much human intervention. Digitizing daily operations means that schools can then focus on their other responsibilities, while still providing efficient and effective services to their clients.

  • Simplifies the admission process

Any educator worth their salt will tell you that the admissions process is one of the most stressful, error-prone, and cumbersome stages of the education lifecycle. However, when one implements the best ERP system the market has to offer at their educational institution, the admissions process is simplified like never before. It is because a userfriendly online admission management platform was built to execute such a complex process without any hassles efficiently. The best admission ERP system will be able to take over and streamline the entire processing by digitizing and automating it.

The school ERP admission module easily handles everything from submission of the application form, to uploading relevant documents to be attached with the form, to segregating as per the review process, to the communication of final decisions from the educational institutions.

  • In-house ID Card and Certificate Generation

The best school ERP systems are not limited to some predictable administration processes. Instead, it eliminates a lot of overhead costs of your educational institution. An excellent example of these allied functions is the generation of ID cards and certificates for students and staff. These userfriendly school ERP systems are capable of creating custom ID cards and certificates in a jiffy, eliminating the need for external designers and vendors. It also reduces the associated costs that come with such dependencies.

  • Increase parental involvement

One of the fundamental changes you will notice when your educational institution implements the use of the best school ERP system that works for them is a spike in engagement from various stakeholders in the educational ecosystem. One of the most prominent participants will become parents – a key partner in student success. Parents can engage with their child’s school on the go and from anywhere at any time. Data has shown us that parents who remain involved in their child’s education progress see the better academic growth of students – this is because it is a team effort between the student, their teacher, and their parents. The effective communication system only enhances the impact of this kind of team effort.

  • Fees Payment and tracking

One of the most important and vexing tasks of school administrations is managing the fee payment, fee tracking, and receipt generation. Over here, errors may prove fatal or massively injurious to the school, so perfection in execution is a valid goal to strive. However, humans are fallible, and even in this highly sensitive domain, human error is inevitable. Unfortunately, it can often prove very costly for school management to bear.

But, with the fees management module, some of this risk can be mitigated when schools implement the best school ERP system they can afford on the market. A userfriendly system will be able to automate these operations and ensure it gets executed in an error-free fashion, unlike the regular pen and paper fee processing operations. It is because the school ERP system will follow specific pre-set rules, automate processes like reminders and fee receipts, and throw up a red flag in case of any errors rather than just processing a wrong payment.

Some Additional Benefits of School ERP:
  • Enhance employee productivity

With the implementation of the best school ERP system on the market, the staff can focus less on operational processes and focus instead on tasks that are a little more complex and in need of human engagement. Userfriendly processes also eliminate downtime thanks to the automation of processes, which means that individual staff can use their time more effectively. Overall, this means enhanced employee productivity – a desirable key performance indicator for any educational institution.

  • Enhance safety and security

One of the essential mandates a school is responsible for the safety and security of its student body. When an educational institution relies on the best school ERP system they can afford, they know their students’ well-being is in safe hands. Userfriendly school ERP systems offer features like biometric attendance tracking, transport tracking and management, SMS and email alerts, and rapid school-wide announcements to ensure student safety. These features, along with increased engagement from parents, resulting in safer students across the board.

  • Improved Financial Health

One of the key benefits of using the best school ERP system your educational institution can afford is the positive impact it has on your school’s bottomline. Userfriendly school ERP systems are an asset to any school because they take over time-consuming operations that were previously being performed by humans. They automate and digitize these operations reducing labor costs, eliminating various overheads, making more efficient use of time and generally resulting in better financial benefits for the educational institution as a whole — results in the overall improved financial health of the school.

  • Better Resource Management

The best school ERP system is the ideal manager of all the resources an educational institution has at its disposal. Since it’s main aim is to automate, digitize and make more efficient the school’s various processes and operations, it logically follows that this efficiency trickles down to how the school uses their asset. No more losing equipment or redundancies in the purchase, thanks to the school ERP system that is now making careful and effective use of all school resources without any human biases or gaps in perspective coming in the way.

School management software save time & money

How Does School Management Software Save Time & Money?

We live in a fast paced world where we seek to live rich and fulfilling lives and one of the keys to a satisfying lifestyle is prudently spending our limited resources. Among other resources, time and money are two of the most valuable resources that are limited and need to be managed with discipline and care. 

In a school setting, it is easy to get caught up in the rigmarole of daily activities where a lot of time, effort and cost get spent on redundant activities. However, today many schools and educational institutes all over the world are turning to School Management Software that helps them not only save time, effort and money but it also improves the day to day functioning of the school. 

Here are some of the ways that the use of a School Management Software will help save your valuable resources while improving your efficiency:

  • It offers Paperless Solution 

Schools, colleges and educational institutes are repositories of various types of information ranging from student data such as financial data, admission records, medical data etc. to staff data, financial records and other sensitive information. 

Additionally, schools also need to maintain other documents such as exam papers, student report cards, library records, fee receipts – the list can be endless. This document management takes a lot of time and effort as they need to be organized and stored. This storage is also expensive. Additionally retrieving the information when needed can be a tiresome affair. 

However, the use of a School Management Software allows these documents to be saved in a digital format and saved securely on a cloud system. Thus saving schools the time and effort of storing, saving, organizing these documents and making it easier and faster than ever to retrieve the information when needed.

This paperless solution helps save schools time as well as money.

  • Provide Real-Time Tracking Of Student Performance

For any school, it is essential to track the performance of the students to ensure that the learning graph is always on the upward trend. Similarly, it is essential for schools to also analyze the performance of the teacher. However regular monitoring is a challenge that requires schools to put in additional hours and often even hire extra manpower. A School Management Software offers various analytical tools like graphical reports that will help the teachers to analyze the performance of a class from bar graphs. These online tools allow the school to keep complete track of the students’ performance in real-time, with all their latest test scores available at the click of a button. It also allows schools to monitor the performance of the teachers based on various parameters. This will help your institute cut down the extra human resource cost. 

  • Minimize Time & Cost Spent Over Parent-Teacher Communication

Today, parents like to take an active interest in their child’s academic life – from knowing the latest test scores to being updated on all the extracurricular activities. Additionally, teachers too need to update the parents of various day to day activities such as homework assignments, attendance reports and other daily notes. However, for a class teacher to write these notes for all the students in the classroom can be a time consuming task that eats into productive teaching hours. 

On the other hand printing circulars for holidays and events can lead to increased cost. 

A school ERP software sends automatic notes, updates and reminders to the parents as and when needed. For instance, if a student is absent, a note is immediately sent to the parents updating them on the same, similarly in case of upcoming holidays or fee reminders the system will send a reminder to the parents over SMS or email, thus saving the teachers countless hours of work writing individual notes to the parents.

  • School Management Software Offers Streamlines Daily Operations

In any classroom in any part of the world, there are a few daily operations that every class teacher needs to perform. These include attendance management, late keeping records, keeping records of library books, etc.

A Student information system comes with a biometric system as well as other inbuilt applications that make these mundane day to day tasks easier than ever before. Other tasks of teachers such as report card generation, time table creation, fee collection also become effortless.

It helps to save the time of the class teacher as well as streamlines daily operations helping the school to function in a more efficient manner

  • It Offer Resource Utilization

School Management Software helps the school to be able to utilize its resources in the best manner. It helps to take care of many tasks like creating a timetable which ensures that all the school resources like the computer laboratory, science labs, playgrounds are used to their maximum potential by the students. 

The school software also creates logs for the maintenance of various school resources like buses, computers, swimming pool and other equipment which helps to save money through regular servicing and maintenance. 

  • School Management Software Reduces The Cost Of Admission

The admission season for any school is a time where a lot of money and time get spent. There is a lot of information that needs to be sent out; similarly, there are a lot of resources that must be engaged to ensure that the entire admission and enrollment process is error-free and smooth. It can be a time consuming and expensive affair, however, a school software with admission module helps to perform all these tasks efficiently, thus saving time and money — for instance, this all-in-one software itself can quickly do tasks like disseminating brochures, issuing receipts and more.

A School Management System is customizable and can be customized to meet most individual school’s needs. Based on the needs of the school, it can be configured in a way that saves time and money for your school.

Social Media Strategies for K-12 Schools

Top 7 Social Media Strategies for K-12 Schools

 How to build the best social, online presence for your school 

Why do schools need a social media strategy? 

Living in the most technologically rich and well-connected age ever means one’s K-12 school needs to also be able to keep up. Schools are not silos that exist independent to the world around them. In fact, they must graduate students who can easily enter their future academic or professional careers in the real world. 

It thus makes sense that schools too must have an online and social media presence that reflects their real-world identity. Stakeholders – especially students – now rely on these online channels to stay in touch with what is happening with the school, engage with their fellow stakeholders, and essentially recreate the school community online. 

But it is not enough for a school to merely have a social media presence in name only. Their social channels are a reflection of the values and experience they offer in the real world and must reflect this fact. They must also be informative and engaging so that they become another method through which stakeholders like students, teachers, parents, can feel like they are part of the school community. 

Modern students, especially, are a target group for the school’s social media channels since they already spend so much time online. Social media platforms like Instagram, Twitter, and Facebook are popular mediums of communication for students, especially those in advanced classes. It is thus a natural channel through which the school can also remain connected and engaged with its student body. 

What are the top strategies to implement when setting your school’s social presence? 

Social media management or strategy is an entirely modern field. Originally, much of it functioned on instinct with norms developing organically and the content remaining more or less raw. However, now, while social media still has a casual and friendly tone to it, there are some hygiene factors to consider when deciding on a social media strategy. This is especially the case for schools that have a more serious tone to convey due to their institutional nature and the audience they are dealing with. Below, we discuss in detail some top strategies for social media that will start schools off on the right foot: 

  • Create an official account 

The first step towards establishing your online social media presence is to create an official account. The handle (username) must reflect or relate to the school’s actual name. But it must also have indicators that this is an official account for the school, so followers and friends are not led astray. There are many ways to do this – use official mail ID to set up any communication, link to the official school website, announce to students and parents and other stakeholders about your new social media presence along with related user info. Also, personalise the official account by adding in user photos, banners, headers, etc, that reflect official school visual design. 

  • Do some competitor analysis 

Competitor analysis is not just for competitive corporations. Schools can really learn a lot from observing how their fellow educational institutions use their social media channels. There are an infinite number of strategies to use when handling social media platforms, but some basic competitor analysis will help schools better understand how institutions like theirs represent themselves online. 

Some things to keep an eye out for when doing your competitor analysis is to note the tone of communication for your fellow school, how much they use it as a channel for communication and announcements, the amount of non announcement comments, how they interact with students and other stakeholders and how they keep the content fresh, yet relevant. 

  • Research best practices 

Will specific research of the social media strategies of other school’s is a good way to understand how to specifically run your institution’s account, it is just the starting point. Some endemic best practices exist that ensure the hygiene in experience for the end user or audience of all your social media channels. These are known as best practices and vary from platform to platform. Understanding these best practices ensures that our social media outreach remains in line with accepted norms, instead of standing out for all the wrong reasons. Best practices also ensure that your school looks knowledgeable and aware of how to behave online, making it a more trustworthy and reliable representation of the institution itself. 

  • Cross Platform Presence 

Multiple social media platforms serve different purposes. For example, while Instagaram is visual heavy and aesthetically pleasing, Twitter is swift and telegraphic, and Facebook is suitable for longer, more engaging discussions. There is no one singular social media platform for your institution. Instead it is advisable to create a presence across platforms. There will emerge a platform that your audience engages with the most, however, it is circumspect to at least squat on accounts on other platforms to ensure that miscreants do not use a similar or same account name to create trouble. It also means that stakeholders at the school have an option to use whatever platform they are most comfortable with. It goes without saying, but it is necessary to ensure that the same information is communicated across platforms to ensure no one falls through the cracks about staying in the loop about going ons at the school. 

  • Post regularly 

The most popular social media accounts will all have one piece of advice to see success: post regularly and consistently. It is essential that the account remains active – posting on a schedule that is predictable and consistent with the audience expectation. The social media presence of a school must be useful to the stakeholders it is trying to reach in the educational ecosystem, and step one to doing that is to ensure that the account does not seem dead or behind the times. 

  • Be responsive 

Posting regularly on the school’s social media channels is only step one of ensuring your school’s presence remains relevant to the audience. An engaged audience enlivens the school’s social media presence, while also providing continual feedback on what they are interested in, what is useful to them and what they like to see. 

The key way of building an engaged audience is to be responsive across social media channels. This means responding to daily trends in terms of posting content, but also replying to queries, engaging with audience posts, anticipating audience interest and needs, etc. 

  • Ensure appropriate interactions 

So you are posting regularly and building up an audience that is committed and engaged. Unlike more trend driven account, this is a school or institutional social media account, which means it is necessary to be extra cautious about ensuring appropriate interactions. As a general maxim, it might be helpful to expect that stakeholders interacting with social media accounts of the school maintain the same decorum and civility they would in more direct interactions. This would also ensure that inappropriate language and imagery is not used on a platform being accessed by younger students and for professional interactions. 

Setting expectations with all stakeholders is key over here – giving them guidelines to follow will ensure that interactions remain fruitful and positive across social media channels. 

school management ERP software

How does school management ERP software help in staff management?

There are many ways in which school management ERP software helps schools manage their staff. The first such way is by keeping records of all the information related to all the staff members. These systems contain all the information on the employees, such as their designation and work experience. These systems create profiles of all the individual employees where they store all the details about them. Means that the school authority quickly finds any information that they want to at anytime from anywhere.

With the advent of the school management system, no longer they have to bury themselves in heaps of papers to find out information on their employees. The data that they want is at the distance of a click of a mouse. This means their work has now become a lot simpler, and it also takes a lot less time to get such a job done on time.

Below we have highlighted, that how school management ERP software simplifies the staff management:

  • Employees Leaves and Attendance Management

There is nothing to deny the fact that an essential part of managing employees is taking their attendance regularly and maintaining that data in proper order as well. When you have a school management software system, it becomes easy for employers to keep a track on attendance/leaves of the school staff members.

These systems include a module named as biometric attendance module, which helps in maintaining all the attendance record at a centralized place. They are also capable of keeping track of all the leaves that they may have availed to date. This way, the school staff also finds it a lot easier to find out the number of hours that an employee has devoted to her or his work in a particular time such as a month for example.

  • Simplifies Payroll Management

Manually calculating salary and preparing payslip is a tiresome task for the administrator. But with school ERP system along with attendance, it is become easy to keep a track on salary disbursement and automate the payroll management process. Assigned authorities can evaluate the LOP, generate payslip reports, calculate salary, that paid for that particular month.

It means that there is no question of any human errors over here. This ensures that employees receive their salary without any delay. Besides that, school ERP is a cost-effective solution because along with payroll management institutes can manage other operations also such as admission, fees, transport, examination, and more.

  • Staff Data Management

There is a lot that a school management ERP software can do in this particular regard. For example, it can maintain a record of all the chapters that a teacher is teaching each day in each class that she or he is supposed to take. These systems create profiles of teachers where they have the details of all the subjects that they are teaching. They also make it necessary for the teachers to submit lesson plans for each chapter that they are teaching. In these lesson plans, the teachers are also supposed to outline the goals that they wish to achieve at the end of each chapter.

They also need to take various tests and exams in a class throughout an academic year and update the results and other details in the school ERP system as well. This, in turn, allows the school authorities to keep checking all these details as and when they wish to.

  • Increase Engagement in the Development of the School

Yes, this is also something that a school management system is capable of doing. There are a lot of ways in which school authorities can use these systems to engage their workers for the betterment of the school where they are working. They can set specific goals for the staff that they may have to meet in a certain period. Throughout the entire time, this competition is on they can monitor how well each member of the staff is performing. By the end, it becomes evident to them if the employees achieved the set goals or not.

This system also keeps the staff on their toes at all times, and they make every possible attempt to do their work as flawlessly as they possibly can. It leads employees to work in such a way that it ultimately leads to better development of the school.

  • Employee Appraisal and Feedback System

As far as workforce management is concerned, employee appraisal is a vital cog, and this happens to be common knowledge as such. With the help of school ERP software, schools can follow how well the employees are performing in various aspects of their work.

They can do this from time to time as well. The good thing about ERP platform is that they always provide you a fair picture of the work that has been done by the staff. Like this, they can give the employees with the right kind of feedback as well and thus point out the areas where they need to get better. In such a way, they can also find out which staff members are doing well and reward them for the kind of work that they are putting in for the school.

  • Improve Communication

A school management ERP software can improve the quality of communication between school authorities and the people who are working for the school. It is common knowledge that the daily schedule of a school is always a hectic one, and it may not be possible for people working for a school to get in touch with the higher-ups and vice versa. They cannot always meet to discuss the tiniest of issues and problems.

That is why this system can come into play. Such software makes it easier for teachers and other staff to maintain contact with each other at all times. With the help of such a system, the authorities can announce at any time that they wish to and the staff will get informed of the same almost in an instant. Much in the same way, the staff members can also use these platforms to pose questions to the school management and clear any doubts or address critical issues that they may have.

gain parents trust with School ERP Software

How To Gain The Trust Of Parents With School ERP Software?

Today we all live in a world that is complicated. From increasing crime rates, especially against women and children to the increasing perpetuation and our rising dependence on technology in all aspects of our lives.

As the advent of social media and digital technology transforms the way our lives, lifestyles and the way we interact with each other, it is necessary for schools to work hard and the fully engage with the parents of all the students. This is especially important not only for the parents of the students to be comfortable with all the school practices and policies, but also to ensure that the trust the school with the education, safety and the well-being of their children

An important digital age tool that schools across the world are employing to win the trust of parents is a school ERP Software.

What is school ERP Software? 

To start with it is essential to understand what is an ERP system and how does it work in the school setting.

At the basic level, an ERP software also known as an Enterprise Resource Planner and it is defined as a software that manages the business processes for a company, an organization or even a school. 

So how does a school ERP Software work in a school setting?

A school ERP Software like any other ERP system features multiple applications and tools that works together seamlessly, connecting departments, functions and various other official data into one comprehensive database. This database is then compiled in a way that is easy to comprehend and easily accessible bringing the most complex data at your fingertip.

How does a school ERP Software then help schools win the trust of parents?

There are many ways in which a school ERP Software can help the parents. One essential way is that it enhances parent engagement and this parental engagement is a critical piece in creating a successful learning environment where the schools and the parents have mutual respect and trust. 

Here are some of the ways a school ERP system keeps parents engaged and informed in the day to day functioning:

  • Transport Tracking

A school ERP system offers a transport management system that keeps the parents updated on the school transport system. This including updating the parents of any delay in pickups and drops, route changes and well as sharing all the driver details with the parents.

When parents have access to this detailed transportation information, they automatically get peace of mind and are able to trust the school with the pickup – drops, and safety of their kids when traveling.

  • Simplifying Fees Process

Another great advantage of the school ERP is that it simplifies the fee process. To start with it offers parents an opportunity to pay the school fees from the comfort of their homes instead of standing in long serpentine queues. 

Additionally, parents can get a customized break up on the school fees including the library fees, transport fees, and other miscellaneous costings. The system also allows for automatic fees reminders to be sent to the parents along with the automatic generation of fee recipients.

The greatest advantage of this system is that it greatly reduces the chances of human error. By simplifying the fees process and eliminating the need for errors, using a school software management helps to win the trust of the parents in the functioning of the school

  • Improving Communication

A  school ERP Software helps to win the trust of the parents by offering a seamless, 24×7 communication system, Instead of relying on the age-old school diary, using the school management software teachers can send direct SMS, notes and emails to the parents reminding them of important updates, school homework as well as disciplinary notes. 

It also allows parents to communicate directly with the teachers when needed, thus increasing parental engagement in the life of the students. Such transparency and frequency in school communication not only helps the students improve their academic performance, but it goes a long way in winning the trust of the parents.

  • Online Exam Management

Today, plenty of schools out there are using ERP systems offer online examination management. The main aim of using these systems is to make sure that it is easier to conduct these examinations in a more streamlined manner. It eliminates human intervention in tasks such as grade management. It also provides instant feedback to the students, reduces the cost of exams saves the time of the teachers, allows students to access the exam from any place or time and ensures a secure system where papers are not hacked.

This increased consistency takes away loopholes, thus winning the trust of the parents.

  • Parents Portal

A school ERP Software offers parents a dedicated portal where they can connect with teachers, other parents, get academic related information of their kids from attendance, school performance, school timetable, exam notifications, upcoming holidays, etc. 

  • Upcoming Event Notification

The software allows sends notifications to the parents about the various upcoming events so that they parents are updated at all times and can plan their own personal schedule accordingly. This ranges from school functions, important PTA meetings, and other fun events and activities.

  • Mobile App

The school management software is available to the parents, teachers, and students as a mobile app which can easily manage and track the array of school-related activities such as attendance management, timetable, fees management, communication, exam result, class timing and more. This is very convenient for the parents and goes a long way in winning their trust.

  • Student Data Security

Schools are storehouses of a large variety of student-related data from addresses, medical records, financial records, etc. But a digital online system is one the best ways to keep this information safe and secure, rather than storing it in physical files and folders that can be accessed by anyone.

  • Attendance Report

The use of a school ERP Software allows for parents to receive automatic reports of the attendance of their kids, thus being assured of their safety. The system ensures that when a student is marked absent, an SMS notification if needed can be set up to be sent immediately to the emergency contact of the student.

  • Sibling Reports 

A sibling report allows the school management software to complete the formalities related to the sibling association in an error-free manner. It helps to create a report that displays sibling association along with the parent details, contact information, etc.

Today, for any school to succeed besides offering a superior academic experience and learning environment, it is also important for the school to build a relationship with the parents that is based on honesty, transparency, and trust. 

One of the easiest and the fastest ways to achieve this is with the use of a school ERP Software.

cloud based school management software

Need & Importance of Cloud-Based School Management Software

Cloud-Based School Management Software is now a must have

What is a cloud-based school management software?

School management software refers to any kind of platform, tool or application that largely takes over the administrative and management-related processes at a school. This means that routine, repetitive tasks that were originally the purview of human administrators are now managed by the ERP software. It also takes over the organizational needs of your school in a fast, effective and efficient fashion.

A cloud-based school management software is one that runs on cloud technology, instead of being local. This means that all data is stored in “the cloud”, which can be accessed from anywhere and at any time by the users. This ensures that information flows freely and is not restricted by the location of the equipment the school management software is on.

Importance of school management software

As we enter a world that is increasingly technologically enhanced, we need systems and tools that enable us to stay in touch and up to date with the rest of the world. A part of this is ensuring that information we may need must be available to us in real time – things move at the speed of digital now. A cloud-based school management software is the perfect tool for this since it is a technology-based solution to the organizational and process driven needs of a school. It takes over all the unique administrative tasks in a school and all related data is then stored in the cloud to ensure easy and efficient access to its users.

Another reason schools should invest in online school software is that they are graduating scholars who will enter the workforce very soon. It is important to familiarise these future professionals with various types of technology so that they are comfortable with the use of technology in their daily working and personal lives.

What are the benefits of cloud-based school management software?

  1. Easy accessibility

    Online school software is easy to access because it is not tied to a local machine or laptop or device. Instead, all the information it is dealing with is stored in the cloud. This cloud functions as a repository accessible from anywhere and any device. It means you may perform a function in the software at your work machine in school. But this same process can be picked up where it was left off from your device at home if needed.

    This kind of easy accessibility is especially useful in schools, where students and teachers are working on projects during school hours and also at home for homework etc. Being able to access the cloud, knowing that all your data is easily accessible at your fingertips is key in the removal of a common blocker for both parties.
  2. Improved student collaboration

    A cloud-based school management software is a boon for teachers wishing to encourage teamwork and students wanting to collaborate for group projects effectively. The school management software permits the set up of closed groups, which can be used by students to mimic the real-life teams they are working with. Through this, all information share, for say a group project, will be stored within the cloud. Furthermore, it will only be accessible to people in the closed group for the group project.

    This means that student collaboration is enhanced beyond face to face meetings and can be carried over to online interactions also. Team work needs no longer be restricted to just the classroom or school premises. Instead, brainstorming, group work, discussions, etc can be carried over to time away from school to any student within the school’s system.
  3. Reduced labor costs

    One of the immediate after-effects of investing in cloud-based management software is that the burden on individual administrative staff or management is get reduced immediately. This means that their work becomes more efficient since they are no longer bogged down by repetitive tasks. Instead, they can focus on more complex duties. For management, this means a highly efficient workforce. It also means redundant positions or roles can be eliminated since the work is being more efficiently performed by the school management software.

  4. Reduced overheads

    The increased costs of a pen and paper-based administration are eliminated when a school invests in cloud-based school management software. From the paper costs of using papers, printers, envelopes, snail mail, circulars, etc. for a lot of the administrative tasks to the physical room required to perform or store data for a lot of these tasks, overheads are high in a paper and pencil based system. So many of these overhead costs get eliminated with a school management system, where these processes are automated and happen electronically, instead of the old fashioned way. Overheads are recurring costs that can be hard on the finances of a school. Investing in the right educational technology is a one time cost that more than pays for itself over the long term.

  5. Real time availability

    Cloud-based school management software guarantees real-time availability of all the school’s stakeholders. From teachers to parents, it allows them to stay connected with each other and have access to all the resources they would have at school. This kind of real-time availability is key in an increasingly fast-paced world. It is also beneficial to all the stakeholders: students can get their doubts cleared by teachers as and when they encounter them. Teachers can review coursework through school ERP software. Parents can discuss their child’s progress and make fee payments on the go, from their preferred devices. Management can contact the school at large through announcements on the dashboard in a matter of minutes.

school website best practices

What Are The Best Practices For School Website?

10 Easy Tips To Help You Create An Effective And Efficient School Website

There is an age-old adage that reminds us that first impressions are often the last and in this technological age, the first impression for any institution, business or organization is their website.

Today, when a parent, a prospective student, employee, faculty or administrators hears about a school or tries to research a school – one of the first places they turn to for information is the school website.

Thus, it is essential for the school website to not only correctly communicate the values and principles of the school and reflect the core ideologies but it should be designed in a way that makes it stand out from the competition while sharing all the best practices in a clear, concise and appealing manner. From ensuring that it is designed in a responsive manner to meeting the various algorithms, there are many practices to create an efficient school website and here are a few

  • Focused Communication Keeping The Audience In Mind

When writing the content for your website it is essential to filter all the messages through the lens of the audience. This essentially means ensure that the messaging is targeted to the readers and appeals to them. For instance when sharing the school rules – ensure that they are relevant to the parents and include all important details like timing, school bus facilities, late comings, attendance, etc. All communications should reinforce your key messages related to school discipline, avoiding all mention on unnecessary regulations which can then be mentioned in the school diary

  • Avoid Using Too Much Jargon In The Content Of Your Site

It is also important to avoid the use of too much terminology or jargon. The use of too much jargon makes us poor communicators and communicating clearly on the website also means keeping it simple, clear and relevant. According to various communication experts, the use of too many technical terms on the website can cause your school to come off as condescending.

  • Ensure That All Your Platforms Have  A Consistent Look, Design, And Message

One essential practice of a good school website is to ensure that your key communication messages, the look of your website including colors and various design elements are the same across all the mediums and platforms.

For instance, if you have a different message on your platform and different message on your flyers and brochures, your audience will be confused. Similarly, the look, colors, and fonts used on your social media platforms like Facebook, Twitter should be similar to those on the website to give your website a consistent and professional look and feel.

Thus it is important that everyone working on your website should be aware of your school logo, school mascot, font, tagline and that every branding guideline must be in place.

  • Create A Responsive And Mobile Friendly Website

With smartphones, tablets and other smart devices becoming increasingly popular, a good school website practice would be to design a website that is accessible and mobile friendly. It is therefore important that the school website be mobile responsive and friendly. Additionally, mobile-optimized websites get a higher ranking boost on Google making it easier for your audience to find your site on various search engines.

Another advantage of designing a mobile-friendly website is that when your audience visits your school site on a mobile device, they have a superior viewing experience which further enhances your school’s reputation as a credible and reputed institute

  • Capture Contact Information For Every New Visitor

It is a wise practice for any website including a school website to capture the contact information of the audience when they first visit the website.

Most of the audience including students and parents who first visit the website are usually visiting the site to browse for information. It is at this moment that schools should have an overlay form to capture their information and them send them personalized information, school updates and information on various seminars to keep them interested in the school.

This is a simple engagement exercise but goes a long way in keeping the school details fresh in the mind of the parents and staying connected to the parents and the students.

  • Creating And Offering Custom Content To Your Audience

Many schools also offer their visitors access to custom content in exchange for their contact information. Custom content is contained in the form of video, pdf, eBooks, slideshows that the parents or the students would find valuable. This could be tips, tricks and other information that will guide the website audience and be deemed as valuable by them.

  • Apply An SSL Certificate To Your School Website

Today, online data security is a serious issue – not only for schools but for various organization, businesses, and institutes. SSL certificates go a long way in keeping your website safe and secure. It offers parents and students the assurance that the school website is authentic and that any personal data shared or any information entered will be encrypted. This ensures that it cannot be intercepted by malicious third parties or hackers.

  • Creating a Smart Information Architecture

For schools, it is also very important to structure the various school website pages, navigation, and content in a smart and efficient manner. This effective organization and structure of website content help to provide a simple and enjoyable user experience to the website visitors and also lowers the bounce rates. Strategically designed and well-organized school information can also play a pivotal role in higher conversion rates.

Thus, small inputs like an easily accessible site search toolbar, a well-placed site map, etc. go a long way in creating a perfect school website with smart information in the architecture.

  • Integration Of Social Media

In recent time, Social media has emerged as one of the most powerful marketing tools available for schools to make themselves popular among their target audience. Today, as more families are spending browsing online, social media makes it easier to reach out to parents. This is why it is important for school websites to use social media integrated into their web design.

The social media component offers schools the opportunity to provide up-to-date content and an authentic inside-look at life on campus through images, videos, and other relevant content.

  • Updating information about the School Management Software

If your school is using a school management software like Fedena, it is important to mention this on the school website along with all the various advantages and benefits of a school management system. This can range from admission management to the school bus and transportation management system – all of which work together to make the functioning of the school and the life of the parent so much easier.

While age-old philosophers often said that the eyes are the windows to one’s soul, it can be said today that the website is the window to an organization’s soul. This makes it important for schools and educational institutes to spend adequate time and effort on their school website to attract the right audience and increase their success rates.

Best Education System in the World

Which Countries Have the Best Education System in the World?

Find out what makes these countries lead to having the best education systems

Each country strives to offer its children the best possible start in life. It does this by aiming to build the best education system it possibly can. As a part of this endeavor, they rely on strong educational policies, committed stakeholders, and the potential of students. It takes many hands to create a successful educational experience for students. Over the years, the following countries have consistently been ranked as having the best education system in the world:

  • Finland


Finland has been ranked as having the best education system time and time again. Their methods are often unusual when looking at those of other countries – there are no score bands, class sizes are small and children’s well-being are prioritized over just quantitative metrics.

  • United Kingdom

United Kingdom

The United Kingdom has long been touted as having the best education system in the world – starting off in the age-old days when children from other universities would be sent off to England for higher studies. Now the United Kingdom uses modern teaching methods and focusing on the diverse needs of a growing population along with addressing labor market demands to maintain its status in world rankings for the best education system.

  • United States of America

United States of America

The United States of America is one of the most popular educational destinations in the world for aspiring students of all categories – from K-12 to university education. This is because it has the best education system one could ask for on many fronts – from attracting the best teachers to accessible public education give for free, to even creating healthy competition amongst students. The United States continues to be a top choice for students aiming to get into grad school, especially, thanks to their status as having the best education system.

  • Canada


Canada is becoming an increasingly popular choice for students seeking to experience the best education system in the world. This is especially the case for students you might find the United States of America and the United Kingdom too competitive or too expensive. Canada becomes a viable option for those seeking to learn from the best education system in the world while also not necessarily going down the traditional route of choosing America or the United Kingdom for their studies.

  • Japan


Japan has consistently produced great which has resulted in it being thought of as having the best education system by many analytics. But unlike a lot of countries that may show great test scores, Japan does a great job of balancing the effects of student pressure and producing good student results.

Top Compelling Reasons Why Your School Website Must Have an SSL certificate?

Why an SSL certificate is essential for your school’s online presence?

What is an SSL certificate?

An SSL certificate stands for Secure Sockets Layer certificate. It is basically an electronic document used to prove the ownership of a public key, including information about the key, its owner and the digital signature of the verifier who has confirmed the information contained about the key.

More simply put, an SSL certificate signals the security and reliability of a site, especially one being used for sensitive interactions like credit card transfers and more recently safer social media browsing, etc. It is advised that all sites — including your school website — have an SSL certificate in order to provide a safe browsing for all stakeholders in the educational ecosystem.

What are the benefits of an SSL certificate?

1. Secure Data Transfers

The primary function of an SSL certificate is to ensure safe server-client communication. This means that all data transfers between the servers on which the school website is hosted on and the users of the website — parents, students, non-education staff, teachers, and management — are secure. In more accessible terms, the data on the website is locked thanks to the SSL certificate and cannot be unlocked without it. This is especially useful for a school, that will deal with sensitive information such as financial details of parent’s payment methods, student emergency information, grades and scores of students, etc.

2. Verify User Identity

SSL certificates verify the identity of the website, making it the primary way to affirm identity. The internet and websites can be deceptive, especially to users who are not internet savvy. It is easy to fool a user into sharing their information. For a school website, this might involve sensitive information like financial details or student location and transport information. Such information must be protected and only be made accessible to the users and websites with the appropriate permissions.

A school website with an SSL certificate is one that has been validated by a certifying authority. The certifying authority verifies the identity of the person and the website, making it more authentic and reliable for all users and the site owner.

3. Improve Website Ranking

A school website is not just a user interface for users like parents, students, teachers, and management to engage with the school itself. But it is also a brand representation for the school. It is thus important for the school website to show up at the correct position when searched for on the internet.

To this end, Google has modified its ranking algorithm to give higher priority to those websites with SSL certificates. When your school website has an SSL certificate it is thus ranked higher and shows up higher in search results, becoming more easily accessible to existing users as well as more easily discovered by new users.

4. Establish Users Trust

A website with an SSL certificate signals to users that this is one that is reliable and safe. This means that users can safely share their information with a school website with an SSL certificate, without worrying that it might be shared with the wrong person or leaked or stolen. This is especially important for a school website because of the kind of users that visit it – these are stakeholders in the educational ecosystem who rely on their school to be a reliable institution. The same goes for the school website, which is increasingly used for sensitive engagements like payment of school fees, discussing the academic progress of students and other information that must be handled with discretion.

Course and Batches module in School ERP

Top Features of Course and Batches module in School ERP

How courses and batches module in school management system can help you?

What is a course and batches module in school ERP?

A course and batches module is an essential feature of any robust school management system. This school software helps to manage the various administrative or other processes in the school. It includes the management of the various classes, courses, and batches of classes or those courses being offered by the school. Management of courses and batches would involve the offering of certain classes, courses, or batches, their scheduling, updating you can take it and with what qualifications, managing class size and teacher assignment, and other various administrative details associated with running a class or a course.

Course and batch module in school management system thus functions as a course management system at your educational institution.

What can you do with a course and batches module in school ERP system?

1. Manage Multiple Courses

Course and batches module help to manage multiple courses for all grade levels. Whether it is for higher ed, like electrical engineering, computer science, or mechanical engineering or for K-12 classes focused on science, maths, social studies and languages, the course and batches module is the best way to manage the multitude of courses on offer at your educational institution.

Course management becomes easier with this module in the school management system, making it a key asset for any type of school or college. The school management system can handle any number of courses and batches, along with several layers of complexity borne out of individual education institutions’ specific rules and regulations.

2. Admin can easily Add, Edit, and/or Delete details

Administrators with the required permissions can easily manage courses via the course and batches module in school ERP system. This means that administrators can use the course and batches module to add courses or classes to the list of those being offered to students, edit details which span everything from course name, to class size, to the course description, or remove irrelevant ones that no longer apply. The school management system helps administrators be responsive to any updates to the classes being offered and also keep all information up to date easily. Students benefit because the information being shared actually reflects reality.

3. Manage Students

The course and batches module in school management system help better manage the students who wish to attend a class or are already attending one at school. This automated platform allows students to look up course information, sign up for a class they are interested, or drop out of one they are not, manage their entire schedule by ensuring that classes they are enrolling work for them in terms of timing and venue, etc. The course and batches module in the school software is thus not just for administrators. Instead, it bridges the gap between administrators and students allowing them to work together to get the best class experience possible at their educational institution.

4. Manage Subjects Corresponding to a Different Class

In an Indian K-12 school, classes often remain static while subjects being taught change. The course and batches module in school management system can manage this well also. It allows administrators to set up a class with the relevant students and then dig deeper down to assign and manage their subjects for them. This kind of granular detail is what makes the module in school management system the ideal companion for both administrators and students when it comes to managing their academic life at their educational institutions.

5. Add Additional Student Admission Details

Classes are made of the students that attend them. To this end, it is helpful for administrators and teaching staff to know more about students attending their class. Course and batches module in school management system allow administrators to add in admission details for each student in a course or class at their educational system. Along with this it also helps these admission details to be updated at any time. This ensures that student admission details remain up to date and current and thus relevant to anyone seeking this information out.

6. Keeping Parents and Students in the Loop

The course and batches module in school management students enable administrators to send instant SMS or alerts to parents and students in case of any change in assigned course and batches. Real-time updates like this are key to the decision making the process for any student and parent planning their academic commitments for a given semester, quarter, or even the year. It also helps students and parents know of any openings for a class that is highly in demand, make arrangements for logistics and transport as required and just plan their day to day and long term academic goals better.

7. Set up and Generate Students Roll Number

A roll number might seem like a tiny administrative detail, but it’s actually a huge organizational boon for teaching staff and administrators. A roll number helps keep track of a student through a unique alpha-numeric code assigned to them. This roll number generally tends to remain the same throughout their tenure at the school. Course and batches module in school management system can generate the roll numbers for each student hasslefree. This means that the information between reality and the system remains seamless. It is also far more reliable to use a roll number generated by the course and batches module in school management system than rely on fallible humans who have a higher error rate.

Why do we need course and batches module in school ERP software?

1. Less Paper Wastage

It promotes numerous traditionally pen and paper tasks such as maintaining registers of roll numbers or course schedules and assignments. The environmental impact of this is positive since there occurs a reduction in the use of finite resources. It also generally means less paperwork and solutions for storing these space occupying materials. Instead, everything is managed electronically in the course and batches module in the school management system.

2. Maintain all Records at the Unified place

The school ERP system also becomes your one-stop shop for all information related to course management at the educational institution. Instead of various paper records being stored at various places and having to be pulled out individually every time some information needs to be added, updated, or modified, the course and batches module in school management system maintain all records in a unified place. This also makes cross-referencing information easy since various granular data can be pulled up individually and easily in real time in order to enable faster information sharing or decision making thanks to the course and batches module in the school management system.

3. Reduced Workload for Administrators

Thanks to the course and batches in the school management system, multiple paper-based processes have now become automated. On top of this, course and batches in school management system make many redundant and repetitive processes obsolete or at least reduces the time and labor burden on human staff just because it is more efficient. This overall means a reduction in workload for administrators to the point where a reduction in labor costs may also be made possible thanks to the course and batches in the school management system.

4. Less Human Errors

It logically follows that the course and batches module in school management system would reduce the administrative error rate. This is because so many of the processes being handled by humans are now automated, or made redundantly or made simpler. This reduction in human intervention automatically results in a lowered human error rate since the course and batches module in the school management system is not as fallible as its human users. The course and batches module in school management system follow pre-decided rules that it cannot deviate from, resulting in a perfect job or result every time.

5. Simplified Processes

The course and batches in school management system take human processes and update them to follow logic based rules. This automatically results in redundant processes being eliminated and existing processes being simplified, since they all have to follow some logical rules. This means that even for humans their workload as well as the time pressure on them, since processes that were once complex are now far more simplistic and easy to manage. These simplified processes do not just benefit administrators. Instead, the clarity the course and batches module in school management system also provides clarity and a set of simple rules for teaching staff, students, and parents to follow making the educational institution run more smoothly on the whole.