10 Amazing Features of Fedena That you Must Know

Amazing Features

The award-winning, all-in-one school and college management software, Fedena, has a lot to offer. But what makes this user-friendly next-generation software so unique from others? Surely, its amazing features. And some of its distinct but least known features do deserve a mention and in this article, we will help you know 10 such features that can make your Fedena experience all the more fruitful.

1. Automatic login creation for Parents: The very first point that we would point out is the automation in parent login creation. As soon as the admin opens up the account of a new student, the parent of the student will also get a new account automatically. This can also be done by a privileged user as well. For example, when a student is enrolled with an admission number 1002, the student gets the login credential with username 1002 and the parent will get a username P1002.

2. Force password change on the first login: Are you worried about the default password of Fedena as an extension of 123 to usernames? No more worries. Being the admin, you have the option to allow first-time users to change their passwords in their first login only. For this, you need to go to ‘Settings’ after login and go to ‘General Settings’. You have to click the ‘Enable first time login change password’. With this, students who are first-time users and go for their maiden login can change the password to their own.

3. Custom reports: Found your favorite report missing in default reports of Fedena? The very interesting custom report plugin can assist you to create report cards of students or employees on the basis of particular information. For example, you can create a report of students who belongs to the blood group of B along with their first names, date of birth, and gender. All you need to do is to select the respective info based on which you want to prepare the report chart. To go to Custom Report, you first need to go to ‘More’ and then to “custom report’ and create a ‘New student report’ or a ‘New employee report’.

4. Custom import: Not sure how to enter all present data to Fedena? Worried about the manual work needed to input employee, library, examination data one by one into Fedena? Being the head of any educational institution, you might have to go through long processes of admission, filling up a good number of forms to store every particular detail of students. But with the custom import plugin, it becomes an easier task for you to store information of students as it offers you the option of bulk upload by creating a format of your choice using a particular model available. All you need to do is to download the format and use it to store information. Whereas using the Custom import module, you can import Student data with additional details, Employee data, Library book details, Student examination marks. Using the custom import module, you can upload bulk data with user-defined fields.

5. Internal messaging system: A simple newsletter service for your institution, within Fedena. It is very easy to communicate with staff and students using the internal messaging system of Fedena. You have the power to create a message and direct to a particular student or any batch. The best part about this plugin is that it allows anyone including staff, students as well as the admin to create messages and direct them to particular recipients. Automated messages are also directed to staff and students on some occasions like result publishing, payslip generation, exam schedule, and others.

6. Custom additional details for students and employees: You have extra fields for employee and student profile that is missing in Fedena? Do not worry. Sometimes, storing up additional information about new students and employees becomes essential as a part of school rules and regulations. The ‘Add additional admission detail’ option in Fedena is the sure answer to that. You can store up additional information of both students and employees. There are separate information storing pages for students and employees.

7. Fee import and subject import: You don’t have to waste your valuable time inputting fee and subject details for each of the newly created batches. A fresh and new batch in Fedena can be allotted the same fee structure and the same subject course from the previous batches with the help of this interesting feature of Fedena. This can save a lot of man-hours every academic year.

8. Variable fee according to the Subject selection: Want to set different admission fee for different electives? Unlike other ERP software, Fedena offers you the chance to ask students who opt for a particular course. Different application fees can be charged on the basis of the subjects they choose for the exam. There can be different application fees for different students based on the subjects they choose.

9. Set starting receipt number for finance transactions: This one feature is going to be of great help to people belonging to the finance department of any school. This yet-to-be-released feature of Fedena allows you to set the starting number of receipt forms for financial transactions and it continues automatically in series. This feature is all set to be launched very soon.
10. Daily and subject wise attendance: Subject-based attendance, as well as daily attendance, can be taken and reports can be generated using the ‘Daily and subject wise attendance’ feature.

Need more? Here are two more secret features of Fedena

+1: The Language Switcher
This one is our favorite and the least known. Each user can set their own specific language to use Fedena, even if the main setting by admin gave English as the default language. Each user can switch to the language by selecting their profile from the top-right menu, left to the logout button. A parent can use Fedena in Spanish while the main system is in English.

+2: Action Search
Don’t know how to get the list of Fee Defaulters or Create Timetable? Try the action search in the top right. The innovative action search of Fedena allows users to get access to various other features through a simple search. Just type what you want to do with Fedena. All matching actions will be listed quickly.


Now that you have knowledge about some of the interesting features of Fedena, you will undoubtedly benefit to the utmost from your Fedena experience! Don’t forget to check out our well-documented support portal available at support.fedena.com
data management

Use Data Management Module as an Enquiry Module: How to do?

Here is a small trick to use the data management plugin of Fedena as an inquiry plugin to simplify the pre-admission process in your institution.
It always becomes a little messy at the time of new admissions for any educational institution, especially with all that paperwork. But, can we make it simpler and smarter? Yes, we can. With the help of the Data Management Fedena plugin, we can easily use it as an inquiry plugin. This particular feature of Fedena will sure be a great help to people in charge of presiding over admission related issues, like front-office administrators. In this article, we will deal with details about how this Fedena plugin can be used as an information storing medium.
How to use data management module?
After you log in as an admin or as someone gave the privilege to access data management plugin (only an admin can give the privilege to someone to access extra plugins like data management), you can easily enter new data by clicking the ‘New’ button. You need to fill in with details like, if you are storing information related to admission, you can name it as ‘Admission Inquiries’. Then, you can select ‘Field name’ under which you can categorize the inquiry details. Select the “Input Method’ with the option you want. There are three options for “Input Method’- ‘Text Box’ where you have to type the text; ‘Select Box’ will offer options to select and the “Check Box’  will let you select any of the options with a ‘tick mark.’ See picture below for further reference:

You can keep on adding fields if you want by clicking ‘Add field’ sign. When all the information related to various fields have been added, you need to ‘save’ it. Once you are done saving all the field heads to store in information under categories, you can easily put in new entries, for which select ‘New Entry’. The image below shows how it will come up:

Fill in all the details you need to store under each category and ‘save’ it. The saved format will give you the info in one page. It will appear like this:

You can also edit any information that you have stored or delete it with the help of the ‘Edit|Delete’
Use the ‘New Entry’ option to enter new entry information. If you want to print the page, use the ‘Print’ option.
The days of using pen and paper to store information like is over. A smarter way to do the same is here, Fedena’s Data Management plugin. Store all your enquiries related to any event using this plugin, effortlessly!

OEM Partner Sudhir Shivapur Share his Views on Being with Fedena

Sudhir Shivapur, Owner of Edinma

The OEM partner program of Fedena is an amazing way to make ROI or Return on investment by re-branding Fedena and selling it to the market, within your own terms and pricing. This may not look like a sustainable business model that will work from a long term perspective, but it is proved to make ‘high value’ returns, when dealt with patience. For good revenue, it is advised club this with other services like hardware supply, website designing etc. 

Here is one of our successful OEM Partner, Sudhir Shivapur, owner of Edinma, a comprehensive enterprise resource planning system for educational institutions with unbeatable features. It is the present challenges and necessities of the education system that motivated the creation of Edinma. Here is what the brain behind it, Mr. Sudhir Shivapur has to say:

Q: Tell us about yourself.

 Sudhir: I completed my post graduation in Business Management from St. Aloysius in 2007. Later joined an engineering firm which manufactures capital equipments handling sales for Southern region. During the later part of 2010, i decided to quit and pursue my dream of becoming an entrepreneur. Its been a successful journey so far being one of the most preferred capital equipment dealer in Bangalore.

Q: What made you become an OEM partner?

Sudhir: I have been closely associated with Foradian technologies as a friend and a well-wisher. I have seen the effort put in by the team to build a successful product like FEDENA. Its a genuine and most reliable product that has been developed and continuously improvised/improved keeping in view the needs of the modern education system. 
I wanted to diversify my business and had made up my mind to get into education sector which is one of the fastest growing sector with the best ERP in the market “FEDENA”.

Q: Can we know about the marketing methods you are using to promote Edinma?

Sudhir: We mostly use the same technique used in promoting capital equipment i.e meet the customer personally, explain the need for the product and generate an inquiry. We still believe the reach of internet marketing in education sector is not considerable in India. 

Q: Please share any of your recent success in your business.

Sudhir: We have been in this business from December 2012. We have done demonstrations in various reputed schools and colleges. We are looking  for some major breakthroughs in the coming months when the academic year begins.

Q: What do you like most about Fedena?

Sudhir: I personally believe Fedena stands for simplicity. You have an awesome plugin options, top class User interface with importance to minute details. It never hangs and the best part is the Foradian team which is always ready to support.

Q: Any tips you want to share with other OEM partners?

Sudhir: You should be passionate about the product. And you should have a great story to share. Don’t pitch to customers describing the features and technical aspects. Tell them stories. And prove them how the product will bring value for the money they invest.

Koya University of North Iraq is now powered by Fedena

Koya University is located in the city of Koya (Koysinjaq), which is some 1.0 hr drive to the East of Erbil (Arbil, Hewlér), the capital of Kurdistan Region in North Iraq. It is located on the foothills of beautiful high mountain with its campus been carefully laid out to embrace the beauty of the nature.

Koya University was established in 2003 and has developed noticeably. In the year 2010, Koya University underwent complete renovation, right from colleges to faculty systems, in order to enhance the interactions between similar academic fields. Today, the University has 4 faculties and 34 departments in different fields, such as Petroleum Engineering, Geo-technical Engineering, Clinical Psychology, Social Science and Medical Microbiology.

After the Kurdish uprising of 1991 and the liberation of large parts of Iraqi Kurdistan, the process of promoting education became the stream policy of Kurdish establishment. Kurdistan Regional Government (KRG) played a vital role in setting up academic institutions. In addition to developing Salahaddin University, the KRG reopened the Sulaimani University as well as establishing Duhok University.
Here is a small inteview with Dr.Dilan Roshani of Koya University.
Q: What is the present education system of Iraq looks like?
Dilan: The present education system is centralised and out of date, but many reforms are on the way. The education system of the country is public and free and the universities here, does not make money but they have fixed budget from Gov.This is Kurdistan region and is different from Iraq, things are developing much more rapidly here.
Q: What is your biggest challenge?
Dilan: Level of skills and the willingness to learn new things.
Q: What is your biggest opportunity?
Dilan: Expanding and becoming independent from state. This has helped us implement more quality into our education. We tend to make the IT industry our first priority and produce kind of staffs who can play big role in the booming IT industry.
Q: Where you see your institution in future?
Dilan: We aim to become the best ranked university in the region, make use of English language in all level and make the whole system eManagement.
Q: What you liked the most in Fedena?
Dilan: Fedena is free, It is simple, It is a good start for us to train our manpower, and it is the first attempt from us to being all manual Libra work into digital management
Q: Any other thing you want to tell?
Dilan: Keep doing the good work and make sure, that the installation has specification, both for normal schools and higher education institutes. Universities can benefit a lot from this, more than any other institute.

Sitting from left: Mrs Nazenine, Prof. Jawad, Prof Khidir, Dr Dilan
Standing from left: Mr Sakar, Dr Shwan, Dr Abdulabari, Prof Fuad, Dr Saeed

7 ERP Implementation Tips for Schools and Colleges

7 tips (1)

Are you a brand new user of ERP system for your school or college? When you are a new user or even someone who has been dealing with ERP for a long time, you need to abide by certain tricks to make the most out of it.

To help you out, here are 7 interesting tips for proper implementation that would surely work wonders for your school and college:

  1. One of the most important steps to a successful implementation is proper training of your teachers who will be using ERP software. You and your teachers and other staffs must know how to use it to make its full utilization. So, make sure you and your staffs get trained properly and keep getting trained every now and then. Fedena provides video tutorials and full-fledged help desk to keep you always trained in latest and greatest.
  2. Be ready for any kind of change in your school administration processes that you need to make in order to let ERP software work properly. It will be better if the management of your institution can undergo a crash course in change management.
  3. Before you make investments in ERP, you must be well acquainted with the latest ERP trends in the education sector. The ERP industry is all the time undergoing upgradation, but before you go for any trend, you must make thorough researches and choose the one that suits your institution the most.
  4. Its always advised to implement ERP in stages and not all at once. In fact, this process can help you enjoy many benefits and advantages as compared to the conventional ‘big bang’ method to implement all in one go.
  5. To improve the usage of ERP software among your teachers and other staffs, you can use the ‘carrot and stick’ strategy. Reward those staffs who make successful usage of the school management system on a regular basis.
  6. Plan out a roadmap and try to stick to it as this would help you not to cross the estimated budget limit and get the task done within a limited time period.
  7. You can create a team with the best employees including the best teachers and other staffs and allot them the power and authority to make sure that the project is done well and on time.

Proper implementation of ERP is an important task and requires proper time management to yield the best out of it.

Fedena is now available in Italian

Fedena is now available in Italian. This translation is provided by Lucio lamele, system programmer, designer,senior Systems Engineer and network manager at Molise Dati in Molise Region Italy. Lucio talks about Fedena.

Q: Tell us a little bit about yourself (& your company)?
Lucio: I hold a bachelor’s degree in Computer Science from the University of Perugia (Italy) and I had graduated in the year, 2004. Presently, I am working with Molise Dati in Molise Region (Italy) as a system programmer, designer,senior Systems Engineer and network manager.

Lucio Lamele

Q: What you liked about Fedena?
Lucio: Fedena is very nice and has great potential. I think, schools should use open source tools and contribute to the development of the education system.

Q: What improvements you want to see in Fedena?
Lucio: The improvements that I really want to see in Fedena is the ability to create your own CV with personal experiences, developments in the reporting of costs as well as integration with LDAP.

Q:What you think the future of education is going to be?
Lucio: I do not know. For me, the education sector is a new experience.

Q: Anyone helped you with translation?
Lucio: The translation was made ​​by me and my colleague, Valentina Incollingo has helped me with corrections. As you can see, I’m not very good with the English language.

If you want to know more about Fedena, check the following slideshare presentation and contact us from www.fedena.com/contact

"The Young Ambassador" School in Kuwait city teaches multiple languages to preschoolers

Here is an interview with one of our newest Fedena buyer, Aminah Al-Khashan, Project Manager, The Young Ambassador in Kuwait city, Kuwait. The young ambassador is a nursery/ kindergarten focusing on languages. It also has an evening language center. Aminah speaks about education system, the common problems and what awaits the education sector in future.

Q: Tell us more about your school.
Aminah: Young Ambassador Language Center Preschool is the first of its kind in Kuwait. Along with following an American based curriculum we are also teaching children four languages, by using language immersion. Our goal is to prepare children who attend our school to speak, Arabic, English, French and   Spanish fluently and with a native accent.

Q:How is the present day education system in Kuwait?
Aminah: Like anywhere in the world, we face our own set of problems and issues that the rest of the world faces as well. However, our job as educators, is to make the best with what we have and encourage and foster the best in our children.

Q: And, what are the challenges, you think, that present day education system is facing as a whole?
Aminah: Education and the techniques that we use, as educators, are always changing and evolving. Passing on or presenting these new ideas and concepts to a larger audience, is at times a real challenge.

Q: Any particular challenge you have encountered so far?
Aminah: Just like anywhere in the world, we all face road blocks when trying to introduce new ideas and concepts.The only real challenge we have faced thus far, is the new concept of teaching multiple languages. However, when prospective parents come in to listen to what we have to offer, along with looking at the research that has been done on language acquisition, usually the negative ideas of teaching multiple languages are gone.

Q: What do you think is the future of education is going to be like?
Aminah: Like most of us in the education field, I am rather optimistic. I am hoping that we can be the change we would like to see in our educational community. With the help and support of our community, I can really see the change that we are striving to make coming.

Sandra of Hampson English, China speaks about Fedena

Sandra from the HR department, Hampson English, Beijing and one of our happy clients, talks about what makes them use and like Fedena, the one stop solution for effortless school management:
Q: Tell us a little bit about your institution.

Sandra: We are an English training school which specialises in one to one teaching of English and our students are of all ages- from kids to young adults. Most of the courses are on how to use spoken English in daily life.

Q: What you liked about Fedena?
Sandra: The best part about Fedena is that it has a very specific platform for users. It is an effective school ERP and professional when it comes to solving problems as part of after-sale services.

Q: What are your favourite modules of Fedena?
Sandra: The most favorite module is the Discussion module.

Q: What is the biggest challenge faced by you?
Sandra: The biggest challenge we have faced so far is during designing online examination system, not just for students, but for employees as well.

Q: What you think the future of education is going to look like?
Sandra: The future of education is surely going to be bright with online education going more multi-cultural. This will make possible for one student to attend classes of teachers in some other country through online.

5 Tips for a Productive and Efficient Institution with Fedena’s Task Module

For a more efficient and effective management of your school, you can use the powerful Task Module offered by Fedena. But, before you go forward with it, its better you get acquainted yourself with what actually can you benefit from Task Module of Fedena.

1. Assign tasks:

You can easily create or assign task to your employees or students who will be able to see it when they login to their account. Students or employees update their file and you mark them as ‘completed’ after all checks. You can also assign one single task to multiple people.

2. Allow privileges to employees:

This unique feature of the Task Module of Fedena lets you offer privilege to any of your employee with the authority to create or assign tasks to other employees or students. The ‘privileged’ employee will also exercise the power of marking the task as ‘completed’ once it is checked.

3. One roof for entire team:

Bring your entire team of employees and students under one roof and get your tasks done!
4. Follow assigned projects:
Get notifications about any changes done to your assigned tasks. Stay updated on the proceedings of your task.

5. No meetings and e-mails:

The days of weekly meetings are over. You don’t have to organize any more meetings and check regular email status. Set your task or the message that you want to convey to your employees or students with Task management.
If a single module of Fedena like Task management can increase the efficiency of your institution many folds, think how productive will be your institution with a fully functional Fedena pro with 50+ modules. Check out a fully functional demo of Fedena at www.fedena.com/demo.

Education ERP System

The All New Disciplinary Plugin for Fedena Pro

Fedena brings to you the all new Disciplinary Plugin that confers to you the power to control students’ discipline. This plugin let students discuss their problems with their teachers and also allow the teachers to register complaints against students as well. The complaint includes the following sections-

  • Complained By
  • Complained Against
  • Juries
  • Responsible Officials

Only the admin and the ‘privileged’ employee have the right to register the complaint and the juries can take the decision. So, if any student wants to register a complaint against anyone, he/she has to get in touch with the admin or ‘privileged’ employee to do so.

Discipline Module Video: To provide a better understanding of Discipline module workflow

6 Reasons to be excited about Fedena in 2013

2012 was an amazing year for Fedena and Foradian Technologies. We won four awards in innovation- MIT TR35 by Technology Review Magazine, Edustars powered by Accel Partners and Yourstory.in, Emerge 10 by NASSCOM and IndiraGandhi innovation award. We reached more and more new markets through our awesome partners, satisfied our customers and made good revenue. Have you read more on Fedena in this Quora answer? Click to read What is so great about Fedena

We are all set to make 2013, the most promising year, ever since we started Foradian. Following is the list of things to be excited about Fedena and Foradian in 2013.
1. Plugin Marketplace

If you are the owner of a school or college, you will be approached by hundreds of businessmen daily, who wants to sell their products and services. But, you don’t know whom to trust and what to buy. Most of these companies will disappear after selling their products and services. Is there a place where you can buy genuine things that will increase the efficiency of your institution?
We are introducing Fedena Marketplace, the one-stop shop for all tools needed to run your institution efficiently. Fedena Marketplace focus on plugins that enhance the features of Fedena. These plugins are built by certified technical companies who focus on innovating education technologies. You can choose the plugins you need and can add easily to Fedena without the help of a technical team.
Fedena Marketplace lists and reviews Fedena native plugins, Fedena integration plugins and other professional services and hardwares you will need. You can even develop plugins that will add value to Fedena and can list in the marketplace to generate revenue. Fedena Marketplace will bring more innovations in education technology. Following plugins are all ready for release once the plugin marketplace is live.

2. Consolidated and Analytical dashboard
Fedena provides an iconic dashboard to simplify the learning curve of first time users. To meet the popular request from our clients and partners, we are introducing consolidated and analytical dashboards which provides one-click intelligent reports from the data, stored in Fedena database. You don’t have to navigate to different plugins to know data, specific to those plugins. All data will be consolidated and shown in the dashboard to help you take quick actions. Analytical dashboard will provide the reports through different set of beautiful charts and graphs.
3. Improved UI/UX
Fedena now has 30+ Modules and it is expected to cross 50+ official plugins and 100+ third party plugins in another year. Our user experience and design team is working on improving the flow and design to make Fedena more closer to users.
4. SaaS Dashboard

After the fully SaaS version of Fedena gets ready in our labs, all the users and partners will login to the same Fedena. Partners will have dashboard to create and manage their clients. Group of institutions will have dashboard to connect with their schools and access data to create intelligent reports. This innovation will make the Fedena customers and partners, more efficient.
5. More languages

In 2012, we made Fedena available in German, Portuguese, French and Chinese. Expect more languages in 2013 as Fedena reaches to institutions in the developing nations of Asia, Africa and Latin America.
6. Uzity beta launch
We are launching Uzity, to complement Fedena. While Fedena focus on the administrative and management side of an education institution, Uzity will focus on the learning side. If you haven’t signed up for beta invitation yet, rush to www.uzity.com for more info.
If you and your business want to join us as partners in our exciting journey of innovation and success, check out the official partner plans listed at www.fedena.com/partner and contact us at info@fedena.com for more information. 

Courses and Batches concept of Fedena explained in simple english

We already know that Fedena can be used in any kind of education institution offering multiple courses including schools, colleges and universities. Fedena can adapt to the institution’s system and process through correct configuration of courses and batches.
For this let us understand the concept of courses and batches in Fedena.
A course is what is taught in the institution. An institution can have multiple courses. For example MBA is a course, Electrical Engineering is a course, Standard nine is a course.
Each course will have different sections. The subjects taught in each section will be different from other sections. And usually there will be an examination or grading process specific to each section.
For example, a two year MBA has four sections namely 1st Semester, 2nd Semester, 3rd Semester and 4th Semester. The subjects and activities associated with 1st semester is different that of 2nd semester.
Likewise the electrical engineering course will have multiple sections. But a normal standard nine does not have any sections as it is usually one academic year long. Instead, at the end of standard nine, students take up the next course which is standard ten.
Batches are a group of students who learns a specific course over a period of time through different sections.
For example the MBA course can have: Batch 2010, 2011 and 2012 who studied 1st semester to 4th semester over a period of time.
A standard 9 is a course without any section. But it can have batches like 2012 A, 2012 B and 2012 C
This unique method of configuring courses and batches make Fedena adaptable to any kind of institutions ranging from small schools to universities which offers multiple courses in different locations.
You can configure courses and batches in Fedena by navigating to “manage course and batches” menu in “Settings”
Visit http://support.fedena.com/ for more help