Combine the powers of Fedena and Google® Apps for the ultimate school/college management experience. Now you can login to Fedena with your Google® Apps credentials. The document manager plugin of Fedena is integrated with Google® Drive. Upload and access your documents from Fedena dashboard and your Google® Drive account. More integrations are in progress.
3 Successful Fedena Implementation Strategies for your Institution
Successful implementation of Fedena or any other ERP solution in your institution requires 5% technical skills and 95% social & political skills.
Strategy 1 – A Team
Make a team with maximum 5 employees of your institution and call this the A Team for fedena implementation. This team can include teachers and non-teaching staff. Link the successful implementation of Fedena to the performance appraisal of the A Team members. Always choose the best team possible. Give members the authority, the autonomy and the time to ensure that the implementation is done quickly and done well.
Strategy 2 – One thing at a time
You don’t have to implement the entire features of Fedena all at once. We have noticed that a phased approach works well for Fedena implementation. This is a much safer and advisable way and has many benefits over the conventional “big bang” approach of implementing all at once. Start with login access of teachers and employees. Then go to timetable and attendance. Start some group discussions. Tell some of the parents to login and take part in discussions. Avoid external emails and use the inbuilt message system of Fedena. All depends on your leadership style and strategy.
Strategy 3 – Rewards & Punishments
A carrot and stick strategy works very well for increasing the usage and success rate of employees in your organization. The admin should demand the daily usage of the system and associate rewards with the successful usage of the school management system.
FAQ: How to make teachers and employees of my institution to use Fedena efficiently?
Fedena is an enterprise solution which demands commitments from Teachers and non-teaching staffs of your organization to achieve its full potential and increase the efficiency of your organization.
General tips
- Understand that people fear to make mistakes. The employees of your institution may fear that a simple mistakes done while entering the data to the software will be ridiculed by the technical team or other staff. So train your employees well and assure that there is no problem in making mistakes.
- Don’t give the job of daily data entry to teachers initially. Let it be done by a technical employee who can update the data of the system as suggested by teachers offline.
- Carrot and Stick model. Let there be rewards associated with usage of the software and punishments for not using it.
Inventory and Registration Plugins now Available for Fedena Pro
We have released two new plugin for Fedena Pro. Inventory module to take care of the inventory of the institution and registration module to improvise the pre-admission process.
Inventory Module
Inventory module adds lot of functionality in managing indents and purchasing items for your institution. Entire process is tracked and can be analysed in future for verification.The workflow of the inventory module is given below.
Registration Module (Pre-admission/Application)
Registration module allows you to create a public registration form available for anyone to submit their applications to join the institution. Registration module has customizable registration form with basic field and list views with filters.
This module helps you to create a paperless admission process that saves money and time.
Contact sales@fedena.com for more details.
Recent articles about Fedena and Foradian
Foradian Technologies: Impacting Education with Open Source Technology
“Education is the space where open source technology can have maximum impact. Foradian Technologies is one such startup that is building open source web applications to revolutionize the global education market.“
“Education is the space where open source technology can have maximum impact. Foradian Technologies is one such startup that is building open source web applications to revolutionize the global education market.“
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Foradian Tech targets Africa for school management software
“The Mangalore-based Foradian Technologies Pvt Ltd, which is into the production of open source school management software called ‘Fedena’, is targeting the education sector in African countries for its growth.“
http://www.thehindubusinessline.com/industry-and-economy/info-tech/article2900013.ece
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Foradian Technologies’ open source software soon in 50-plus languages
“After implementing open source school management software in 15,000 schools under the Kerala Government’s Sampoorna school management system project, the Mangalore-based Foradian Technologies Pvt Ltd is looking at India and overseas for growth.“
http://www.thehindubusinessline.com/industry-and-economy/info-tech/article2848112.ece
Fedena Multischool for Group of Institutions
Fedena Multischools Solution is best suited for management of Group of Institutions who want to control more than one school or college from single app. All the different Fedena installations communicate to the centralized app and the updates from the entire group can be viewed from super-admin dashboard.
The dynamic dahsboard of super-admin gives notifications on four topics. Events, Finance, Discussions and Task.
You can create new school in from the UI and a Fedena installation will be created automatically. It is also integrated with Big Blue Button to enable video conferencing directly from the browser. If you want to know more features, contact our sales team at info@fedena.com
How To Use Task Module in Fedena?
Task module is used to assign tasks to staff by their managers. Also, staff can assign a task to their Students. Here if a task is assigned to an employee they can see it by logging into their profile. They can update the task and can post comments in it. The task module is briefly explained below:
Learn how to create and assign a task to employees or students them:
1. After logging into the dashboard, in ‘collaboration’ go to the ‘tasks’. For assigning a new task to an employee click “new task” option.
2. For creating a new task first of all the title should be given, then the description, department, course and the start and end date should be entered.
3. On “all task” page you can see the list of tasks has assigned by you. If there are any updates/comments need to be posted it can be done under that task.
4. The admin can see the list of tasks assigned by him/her under the section ‘Tasks assigned by me’ in “all tasks” page. The status of the task can be seen against each task. It can be either Assigned status or completed status.
5. The admin can see the list of users to whom the task is assigned. For that go to the “all task” page, click on the Tasks, next you will land upon the Event list.
6. There you can click on Assigned to option to view the list.
7. Once the assigned user submits the update on task, the admin can mark the task as completed. This can be done by clicking on ‘Mark As completed’ link just above the task description.
8. If the task is already completed and after that, the user feels that the task is still not completed, the status of the task can be marked back to ‘Assigned’.
9. Once the task is assigned, the employee/student can see the tasks assigned to him/her by logging into their profile. Login to the profile and click on ‘Tasks’ under the ‘collaboration’ option or click on the notification bell icon at the top left corner.
Under ‘Tasks assigned to me’ section, the user can see the tasks that are assigned. Click on the respective task and the user can see the task description. The user can post the update/comment. If needed the user can upload attachments.
How To Use Discussion Module in Fedena?
Discussion module helps the students, teachers to interact with each other and they can share their views through posting comments in it, the members of the group get the privilege to see the posts and they are allowed to comment on the posts. The admin gets the privilege to delete the unwanted posts and the employees can delete posts that are posted by them. The working of the Discussion module is as follows.
- Go to “Discussion” through “collaboration”. Once you reach on the Discussion page, there you can see all posts, groups, an option to create a new group.
- Click on the “Create Group” option, next add the group name and select the department and course, save it
- When invited members, login to their Fedena account, in notification bell icon they can see invite or in collaboration >> under discussion>> by clicking on “My Group” they can participate in the discussion by sharing their comment.
Discussion Module Video: To provide a better understanding on Discussion module workflow.