Student portal in School ERP software

Student Portal in Fedena School ERP Software : Part 1

Why a Student Portal in School ERP is a necessity for your educational institution

What is a Student Portal in School ERP Software?

Student portals are essentially online gateways through which students of an educational institution are able to access information regarding their classes, teachers, and general schooling easily and at their fingertips in a timely fashion. Student portals are generally the student facing side of the school ERP system (meaning school enterprise resource planning software or platform). While there can exist student portals that are dedicated entirely for students, very often student portals are part of a larger school ERP software.

A school ERP software is more comprehensive and holistic in terms of its use, making it useful to teachers or educators, non-education staff, management, administrative staff, and others, in addition to the students themselves. Implementing the use of a student portal in school ERP will thus help also bring students closer to the various stakeholders in the educational ecosystem and help them integrate more easily with student life on campus at their educational institutions itself.

Why do we need a Student Portal in School ERP Software?

But do even need a student portal in school ERP?

In a world that is increasingly embracing technology, it is important to keep pace with the times. This is increasingly the case when it comes to engaging with younger students. A student portal in school ERP is an easy way to connect students more easily with their school. A student portal in school ERP lets students communicate with a variety of stakeholders in the school in a secure fashion, finish administrative tasks like fee payment and enrollment within the portal itself swiftly and easily, and also keep track of their academic progress without any hassles.

 Before jumping to the advantages of students portal in school ERP system. Let’s have a look of a student portal in Fedena  

It is also important to remember that most school and college going students right now have grown up with technology. This means that they are intimately familiar with its use in day to day life. Tapping into this level of comfort through the use of technology to convey important information is not something that can be ignored. Student portal in school management system is thus the swiftest way to engage with students familiar with technology regarding their education and learning experience while at their school or college.

Hence, Student portal is now a necessity for any school or college that aims to champion their most important stakeholders – the student – while also being considered a modern, forward-thinking school of repute in their educational ecosystem.

What are the advantages of having a Student Portal in School ERP System?

1. Improve Student’s Academic Growth                                              

A big part of good scholarship is based on good planning. With the student portal, the students of an educational institution are able to better plan their studies and learning. It allows students to keep their reading materials organized by course, communicate with fellow students or special groups for some peer learning or to coordinate group studies, review test scores confidentially, communicate with their teachers at any time and from anywhere for someone on one office hours, etc. The possibilities are endless and the student portal in school ERP becomes a cherished companion in improving a student’s academic growth.

2. Zero Time Wastage

In a fast-paced world, time is of the ultimate essence. Things are no different for students at an educational institution, like a school or a college. In between classes, extracurriculars, examinations, applications for jobs and internships or for college, and other responsibilities of life, a student has a jam-packed schedule these days. It is thus vital that students – just like the adults they will grow up to be – manage their time well in order to succeed. A student portal in school ERP will help with just this endeavor.

For students, the ERP system in schools eliminates long queues and cumbersome processes for tasks like fee payment or enrollment for a class, assignment submission, and much more. Using this automated system student are able to make more efficient and effective use of their time.               

3. Keeps Students Up to Date

A student portal in school ERP is a great communication platform on multiple levels. Not only is secure and confidential, the one on one communication possible with various stakeholders at the educational institution. Also, it allows for groups of students to conduct group study or for special interests or class and batch-wise groups to be set up easily in the student portal in school ERP. This means that teachers and parents can easily communicate within the student portal in school ERP about a student’s projects with access to allied information and notes available within the platform itself. Students are able to connect with their fellow learners within the student portal in school ERP to engage in some peer mentoring.

Administrative staff and management are able to send out SMS alerts or email alerts to parents and students through the student portal in school ERP to update them on breaking information in a timely fashion. The dashboard can display institution-wide notification blasts that are easily viewable within the student portal in school ERP.

Even a function like transport management is available in student portal in school ERP, allowing parents or guardians to track the whereabouts of their younger children, allowing for real-time updates on their child or ward’s well being.

4. Improve Student Communication with Parents

Communication is an essential facet of having a successful team behind a student’s well being and superlative academic performance. Other than the relationship between teacher and student, and teacher and parent, the lines of communication and equation a student and parent share is also very important. This is because only teamwork makes the dream work. The student portal in school ERP helps with this communication, while also being an easily accessible platform for information or materials that help contextualize school-related communication between parents and students.

Using school ERP software, parents are able to navigate and track their child’s academic progress and communicate with their teachers about how best to support their student’s efforts. In addition, it also helps students communicate similarly with their parents and teachers, while also engaging them in a more continual and holistic way with regards to their learning.                                             

5. Improve student’s communication with teachers:

Oftentimes, timely help is most scarce in overburdened and overstressed educational institutions. Being able to have access to a teacher’s help when it is needed the most is important for students striving to hit their educational milestones. Keeping this in mind, the school ERP offers a variety of modes through which student communication with teachers can be enhanced. This is especially the case outside the classroom, where a student portal in school ERP becomes a reliable tool through which students connect with teachers in real time.

For instance, they are able to send personal messages to teachers using the student portal, set up groups within the student portal that allows them to focus on specific subjects or classes, and also access all course and learning materials the teacher has uploaded into the student portal in school ERP. Thus, thanks to the student portal in school ERP, student, and teacher communication is vastly enhanced and made possible anywhere and at any time, even remotely.

6. Improve student communication with classmates:   

Research shows us that increasingly peer engagement and peer learning is becoming a mode of learning and teaching that educators want to capitalize on. The student portal in school ERP is especially suited to implementing this mode of learning within the classroom, while also ensuring that resources are used conservatively. In the student portal in school ERP, it is possible to set up one on one communication with students in a particular class, set up groups with special focuses or for specific subjects, and to also allow for shared learning through the use of common classroom materials. Thus, the student portal for school ERP is essential for student communication with fellow classmates.

7. Comprehensive information at your fingertips

A student portal in school ERP is essentially a repository of information that is useful to students. This covers a wide range of requirements that students and their fellow stakeholders will have, including but not limited to information concerning administrative tasks like exam enrollment, setting up of student events, communication with teachers, parents, fellow students and the school at large, information on where and how to access student course materials, etc.

Information is limitless and well organized in a student portal in school ERP making it more than a data dump or an unorganized information repository. Instead, the information in a student portal in school ERP is easily accessed, understandable and easy to use by and for the student. A student portal in school ERP is thus necessary for students overwhelmed or overloaded with large amounts of vital information necessary to their schooling and learning.


School erp software with HR module

School ERP Software with Human Resource Function

In organizations across the world, the human resource function is one of the most essential departments as the employees are the stepping stone for the success of any organization. In schools and educational institutes too, the human resource management system is one of the most critical functions.  This is the reason that when selecting a perfect school ERP software, it is important to consider software that offers a combination of automated processes that connect human resource management and information technology in a seamless manner.

When selecting a School ERP software, it is essential to ensure that the School ERP has every feature you will ever need to run your institution efficiently. This also includes a fully-fledged Human Resource module that will help with the automation of repetitive and time-consuming tasks associated with human resources management  Using a multi-function human resource management system will help to free up some of the school staff’s employees most valuable resource – time. It will also ensure that the focus of the school HR team is shifted to creating a culture of world-class education, long term employee retention, and other highly impactful areas that will help the productivity of the school.

Benefits of a human resource management module:

1. Employee Attendance Management

One of the foremost advantages of using a human resource management system is the automatic management of attendance for the employees. This information can be captured with the assistance of a biometric device that the staff can use with minimum assistance. The system creates automatic reports that can be tallied easily at the end of the month for easy attendance calculation.

Additionally, the school employees can easily apply for a leave on the school ERP software for payroll management. The leave applications can be easily approved by the manager when needed. The system also allows for easy leave calculations at the end of every leave cycle. By automating the process, not only does it save employee time, but it makes employee attendance and leave management a lot easier and faster.

 Learn how to employees can apply leave in Fedena 

2. Employee data management

The human resource function in an educational institute includes the collation of a lot of employee-related data such as financial information, health, addresses for communication, qualifications and salary details among other things. The school ERP software for payroll management ensures that all these documents – many of which can also be highly confidential can be stored in the software in a safe and secure manner. All that the employees need to do is upload the quick and customizable employee admission form in one go. The software also allows for bulk employee import option so that all the details of the employees can be uploaded on the software in a few quick moments.

Additionally, using a school management software for payroll management ensures that this information can be updated, accessed with the easy click of a mouse.

3. Easy personnel grievance management

Another benefit of using a school ERP software for HR management is that it becomes easy to update any personal queries, complaints, and grievances on the software through private messages and emails to the administration staff. These queries or messages can be addressed in a confidential manner and helps assure the staff and the teams that there is support available to them when wanted.

One of the key aims of a human resource management system is to provide complete information and support to the administration as well as the employees for any queries or updates. Thus, supporting them and enabling them to function in a seamless and more effective manner

4. Simple Payroll management

When registering with a human resource management system like Fedena, one of the advantages is a simple payroll management system where the educational institute can manage the payroll system with ease.

Routine functions such as attendance calculation, leave management, payroll assignment, pay slips generation can easily be taken care of by the school ERP software for payroll management.

The payroll setup can be done for variations of earnings, deductions and various deductibles. The system also supports instant amount changes in payroll when needed. Thus, instead of spending productive hours calculating and correcting the pay slips, the administrative staff can simply outsource the same to the school ERP software for payroll management.

Additionally, payroll can be collectively assigned to employees sharing similar pay structure and frequency, thus making the monthly task of payroll calculation easier and faster.

For those worried about the security of an online system, the Human Resource manager can be given special security privileges to generate pay slips based on payment frequency. Thus, ensuring the security of the information and the employee data.

Also, the payslip report settings can be configured in a way that allows for separate privileges to be assigned for the approval, rejection, regeneration of pay slip for employees. The settings can also be configured to integrate the loss of pay calculation in employees’ pay slip.

Thus, the use of a school ERP software for payroll management can help the Human Resource staff of a school function in an effective and efficient manner

Web Based versus Cloud Based School Management Software

Is Web-based school management software or Cloud-based school management software the right fit for you?

What is school management software?

Simply put, school management software is a tool or a platform that helps schools better implement all of the processes that make up the running of a school.

While it is best suited for taking up administrative tasks, school management software is beneficial to a variety of stakeholders. Parents can use school management software for a variety of purposes, from tracking the academic progress of their child in the class to receiving live updates about their location while commuting between school and home using school transport. Teachers are able to use school management software to better administer their classes and also improve communication with other stakeholders like parents and students to ensure that work is goal oriented. Administers are able to reduce the labor required of them by automating numerous repetitive and rules-driven processes using the school management software. Management also benefits from the use of school management software – the reduced labor and overhead costs will positively impact the bottom line.

What is Web Based School Management Software?

A web-based school management software is a type of school management software that runs in your native browser, used to browse the world wide web. This type of school management software requires a working and active internet connection to work since all the actions are done over this internet connection. A web-based school management software can also be a client-based software that is installed on the desktop but only operates over the internet using an external server.

Web-based school management software is usually a classic application – most early school management software was web-based school management software.

What are the advantages of web-based school management software?

Web-based school management software will be familiar to many legacy users of school management software or tools. With the advent of the internet, web-based school management software became popular because of the easy connectivity is provided via the internet. The advantages of using web-based school management software are below:

1. Anywhere accessibility

Web-based school management software can be accessed from anywhere that has an internet connection. This means the web-based school management software can be accessed and used from a mobile phone, a tab, a laptop, a desktop or any device that is connected to the internet. There is no need to download any special app or plugin in order to be able to use web-based school management software. It can be accessed through a simple, pre-existing world wide web browser.

2. One window record management

All information that is being used and processed within the web-based school management software is stored within this school management software itself. This information would include everything from administrative processes to student information to live to track of the school bus or school transport for students commuting from school to home and vice versa. Easy, one window accessibility of information is important for efficient and easy decisions making for all users of the web-based school management software.

3. Unique user-driven experience

Unlike generic school management software, web based school management software is often way more user-oriented. This is through a variety of ways, but often, web-based school management software will offer different user experiences or user interfaces for each stakeholder in the educational ecosystem, including parents, teachers or educators, management, administrative staff, non-education staff, and students. The web-based school management software may not contain all these profiles – instead they can often be customized to suit each educational institution’s specific needs.

4. Using familiar technology

For most stakeholders, including those who were not born into using technology in their schools and workplaces, a web-based school management software is still more familiar than other apps or platforms. A large portion of employees at educational institutions is used to and comfortable with the use of their native web browsers. This means that less time and effort and funds will be spent to onboard users of a web-based school management software, resulting in faster understanding and use of the web-based school management software.

What is Cloud Based School Management Software?

A cloud-based school management software relies on data stored in the cloud to operate or function. Unlike web-based school management software, cloud-based school management software can be used even without an active internet connection in offline mode. It is also more responsive to user interactions and has faster processing time, since the information has to merely be retrieved from the cloud, instead of over an internet connection.

Cloud-based school management software is seen as more modern and cutting edge in terms of technology, especially when compared with web-based school management software. This is due to the kind of technology it uses, where information is stored in the cloud, instead of being retrieved from external servers using an internet connection.

In many ways, cloud-based school management software is an evolution of web-based school management software. This means that cloud-based school management software can also be seen as a combination of web-based school management software and traditional desktop-based applications. This is why a lot of the features in cloud-based school management software will seem familiar to web-based school management software users.

What are the advantages of Cloud-Based School Management Software?

While web-based school management software might be endemic to the educational ecosystem at this point in time – thanks to its legacy status – increasingly cloud-based solutions are becoming popular across industries. Education is no different, with the advent of cloud-based school management software. Below we discuss in greater detail the advantages of cloud-based school management software:

1. Can be used in offline mode

All the data that is captured or stored in cloud-based school management software is actually cached locally, making it possible for the cloud-based school management software to be used comprehensively in offline mode. This is especially useful for educational institutions that are present in far-flung places or in places with unstable infrastructures, such as patchy internet connectivity or extensive load shedding. Cloud-based school management software is thus friendlier to a diverse range of schools.

2. Cloud-based data storage

Unlike a web-based school management software, all data is stored in a cloud or cloud-like infrastructure with the cloud-based school management software. This means easier and more reliable accessibility that does not rely on numerous other moving parts in order to access your data. It also means that your data is available offline since an internet connection is not required to access data in a cloud-based school management software. This is also helpful when working with other applications or tools that use cloud-based data storage – your cloud-based school management software functions seamlessly and flawlessly with these allied applications.

3. Keeps pace with your school’s needs

Unlike web-based school management software, cloud-based school management software is inherently scalable. This means that as your educational institution goes, so do the capabilities of your cloud-based school management software. This is especially useful for a growing school that is seeking to invest in technology that would keep pace with them – cloud-based school management software is built to be flexible and accommodating to a school’s growing and changing needs.

4. Multiple centers of data storage

Unlike a web-based school management software, cloud-based school management software distributes the data it is storing across multiple data storage center. This means that if any data loss occurs, the impact of such a loss is mitigated with a cloud-based school management software. This is especially useful in times where data is king – the safe storage and protection of sensitive school data is an important factor for any educational institution to keep in mind when considering web-based school management software versus cloud-based school management software.

open source school ERP software

Top Unbelievable Benefits Of Free & Open Source School ERP Software

There are numerous online definitions of Open Source Software on the internet. However, one of the most common understandings of this term is that a Free and Open Source Software is a software with a source code that is licensed free of cost and encourages modifications and improvements to the software.

If one were to break up the term, the term free software refers to a zero cost software with a  lack of restrictions on the individual users whereas the term open source software refers to collaborative development to help modify or improve the software.  It is due to these characteristics that Free and open software has been gaining widespread acceptance across the world and in various verticals.

In the realm of education to, the open source School ERP Software is becoming increasingly popular due to the many benefits they offer schools and other educational institutions.

Some of the most unbelievable benefits of working with a free and open source School ERP Software are detailed below:

1. Easy data management

With the use of open source School ERP Software, the day to day administrative activities of the school become a lot easier to complete and manage. Schools these days having multiple branches and thousands of students on each school branch, keeping a record of thousands of students becomes a challenging task for the teachers and administrative authorities. Managing this data on files and paper is not very secure and can be a time-consuming task often leading to human errors and mistakes which can cost the school its reputation, also not eco-friendly.

A web-based free and open source School ERP Software offers real-time data management, thus making it easier to manage all the reams of data that a school generates on a regular basis. Additionally accessing the data also becomes a lot simpler and faster, at the click of the mouse. Also, the automatic process eliminates the potential for human errors.    

2. No additional hardware or installation costs

Another reason that institutes all over the world are opting for a free and open source School ERP Software is that of hassle-free installation. For instance, an open source School ERP Software needs to other devices for installing beside the basic features available on a system. This eliminates the need of hardware interdependency.

Besides hardware, there is also no need to install any software as all open source software’s are cloud-based. This essentially means that all that the user needs to do is register for the software and log in from anywhere with a simple ID and password. Since all the data related to the school can be accessed from any web-connected machine such as smartphones, laptops, desktops, the schools no longer have to worry about traditional costs like servers etc.   

Explore More: Fedena’s free version 

3. Easily Accessible

Using a free and open source School ERP Software gives schools the freedom to access their data and other important information at any time and from any corner of the world – all that the administrator need is an internet connection and a device for logging in and accessing the data.

This also ensures that in times of emergencies, instead of spending time browsing through all the files in the school administration office, the authorized personnel can access the critical data from any corner of the world.

Using a free and open source School ERP Software allows the school to manage and run the school efficiently by accessing information and records with ease in few clicks.

4. Simplifies Communication

For any school to function perfectly and offer the best learning environment to the students, it is essential that there be seamless communication between the parents and the school. Without this, there can be multiple communication gap and misunderstanding between the parent and the school.

The use of a free and open source School ERP Software has features that allow parents and school to be in constant communication with each other.

Instead of relying on the age-old school diaries or the periodic parent-teacher meeting, the online software allows teachers to send automatic notes and updates to the parents on a daily basis if needed. This ensures that the parents are aware of their child’s activities and performance in the school and can take remedial or disciplinary measures if needed.

5. Easy admission management and enrollment

The admission season towards the start of every academic year can be a chaotic time of the year for the school and school administrative staff. However, the use of open source School ERP Software with admission management features allows the school to manage the complete admission and enrollment process with ease.

The – free to use and easy to install – school ERP software helps you to automate the admission process making it more efficient and more effective. It also eliminates the chances of errors in the admission process, reduces paperwork and saves time and effort.

6. Financial and revenue management

A free and open source School ERP Software can also help with the financial management on a school as it can support the collection of various fees, generate automatic bills and send timely reminders to parents and other stakeholders about the payment of fees.

Today we live in a world, where web-based resources are offering new and innovative solutions that are changing the way we function. Free and open source School ERP Software is helping schools to offer the best learning environment to students. This is done by ensuring that all the administrative tasks are taken care and the schools can focus on their main task of education the new generation to create a better tomorrow for all of us.

Student Registration and Admission Management System

Student Registration and Admission Management System

Every decade brings with itself new technological changes and new inventions that are changing the way the workforce functions.  One of the strongest new mantras that are redefining the present-day world is workforce management.

Today, not just the corporate world but even schools and colleges across the world are opting to take their processes online and automate their key functions. Student registration and admission management system is one such function of schools and colleges that is fast getting automated and processed online.

Let us know more about this system that is changing the way schools are functioning across the world

What is a student registration and admission management system?

Student registration and admission management software allow the school to manage the admission process with ease with the help of a school management software. This software helps you to automate the admission process making it more efficient and more effective.

Why choose a student registration and admission management system?

1. Automates the Process

The use of student registration and admission management system helps to automate the process for the school.

Schools no longer have to spend time collecting, sorting and documenting the forms. The student registration and admission management system can sort out the forms and store them in a digital format for easy access when needed.

The system also automates the process by sending out automated acknowledgments, payment receipts, and reminder emails when needed.

2. Reduces Error

An important function of a student registration system is that it reduces the chances of errors – both in filling the form as well as in the processing stage. If students were to miss out on filling information or fill out incorrect information, the system immediately alerts them of the errors.

For schools too, the systems no longer have to go through the thousands of registration forms and verify the accuracy of the information as incorrect forms are highlighted in the system.

3. No long queues   

With the help of student registration and admission management system students no longer need to wait in long queues to collect and submit forms. They can do the same online, submitting all the relevant documents with the click of the mouse.

4. Reduce Manpower

The admission season can be a chaotic season for schools, as all the manpower gets involved in the various functions related to admissions such as form distribution, collection, information verification, payment verification etc.

However, automating the process is a great way to save on your precious manpower while ensuring that all the tasks related to the admission season get completed with speed and efficiency – and without errors.

5. Reduces Paperwork

Admissions in the school usually translate into plenty of paperwork from admission forms, acknowledgment slips, reminder emails, payment receipts, student data forms, the list can be endless.

Using a digital system to manage this information and store in an online cloud that can be easily accessed by authorized individuals from any location.

Additionally, this information is secure and can be updated in real time, thus avoiding the need for tedious emails and file changes for an update in the student registration related information.

This reduction in paperwork is also relevant to the students as they no longer have to keep track of multiple print documents, making numerous copies of the same because they can complete the entire end-to-end registration process within minutes with the help of student registration and admission management system.

6. User and Environment-Friendly

Lastly, with all these features, it can be concluded that using an online system to manage student registration and admission is a user-friendly practice that saves effort, manpower, reduces error etc.

It also saves paper making it an environment-friendly option for schools who want to reduce their carbon footprint.

What are some essential features of using Fedena student registration and admission management system?

1. Manage Students and Employees details

Important student and employee related data such as Aadhar number, addresses, bank, and health information can be stored in a safe and secure manner.

2. Unique username to students

this ensures that the account is accessible only by the student,

3. Saved contact details to send immediate alerts to parents

These alerts can be related to attendance, student discipline or simply reminders related to payment and fees.

4. Automate attendance

An automatic attendance management system using biometric data helps save the time of the teachers in the classroom

5. Customize the admission forms

This essential feature helps to personalize the admission process for different batches of students with the ease

6. Students Documents Management

This feature ensures that the essential documents related to each student are saved securely and can be easily accessed by authorized staff when needed

7. Batch Allotment

Automatic allotment of batches every academic year reduces the burden on the administrative teams

8. Academic year records

The online system can also be used to store the academic records of all the students including alumni


school management system

Top reasons why Indian schools don’t go for School Management System?

And why you need a school management system anyway

What is school management system?

School management software is a type of organizational platform or tool that helps schools manage a multitude of their internal and external processes with the aid of technology. Simply put, school management system helps schools manage their processes more efficiently and in a less labor-intensive fashion by using a software application to take over these functions. The best kinds of processes that a school management software can master tend to be predictable, repetitive and have a clear set of functions to follow. This is why it may seem like school management system is a management aid only. But in reality, school management software is for everyone, including internal stakeholders like teachers, students, and non-education staff and external stakeholders like parents and management.

Why do schools need school management system?

The nostalgic idyll of a school being a simple set up where education is merely imparted from teacher to student with no organizational or institutional engagement is simply unrealistic. Schools, in reality, are large institutions with multiple moving parts that have to come together in complex fashions to ensure their smooth functioning. Relying on the aid of dedicated technology like school management system is therefore hardly an unnecessary indulgence – it helps every stakeholder in the educational ecosystem do their work more easily and efficiently with fewer errors. It also embraces technology which is now an inextricable part of our lived experience.

Despite this, many Indian schools are resistant to implement the use of school management software.

Their reasons are many but here are six that they give for not using school management system to make the day to day functioning of their institutions easier:

Reason One: “My school is fine, I don’t think I need school management system!”

Part of running a complex education institution like a school is to work towards continual improvement. While your school may currently managing their workload, embracing technology in order to ease the burden on staff, reduce the bottom-line cost to your school, and to embrace technology in order to prepare your staff and students for a tech-rich world is necessary. It is also unlikely your school will maintain the current status quo forever – student strength will increase, human resources changes will occur, the sheer work of running a school is unpredictable. A school ERP software is a key to being able to tackle the unpredictability and ever increasing work of running a school. Planning in advance to make optimal use of all resources – like school management software – ensures your school remains smoothly functioning consistently over long periods of time.

Reason Two: “School management system is too expensive!”

That dedicated educational technology is much too expensive for schools is a gross misconception that plagues the educational ecosystem to this date. It is a relic of the past where low-cost technology seemed like a dream. In the present day, however, thanks to advances in technology, the ubiquity of their use, and an increasingly tech-driven world, even dedicated technology is more accessible than ever before.

Online school management software is especially very accessible in terms of finance for a lot of schools. Open source school management system like Fedena allows schools to access low-cost tools and customize them to their exact needs ensure that schools are getting their money’s worth when it comes to educational technology.


Reason Three: “My school is not big enough/too small to use a school management system!”

There is no threshold to be hit by your school in terms of strength, size, or popularity to make the use of educational technology to improve its functioning. School ERP system software like Fedena is useful for everyone – no matter how small or big. For smaller schools with less funding, it helps reduce labor costs and improves time efficiency, a big perk for schools running on a lean budget. For bigger schools, it helps manage the many complexities that go into the running of a juggernaut institution, from dousing the little fires that spring up every day to effectively addressing ongoing endemic problems.

Reason Four: “My administrative staff doesn’t need an online school management system!”

While it is true that school management software system excels at handling processes, this does not mean that it is useless for other stakeholders in the educational ecosystem. School management software helps teachers be more accessible to students and better manage their classrooms, for parents to monitor their child’s progress more easily and work as a team with the school, for management to better implement their funding thanks to reduction in inefficiencies, and for administrators to reduce the impact of human error in quickly and efficiently managing a variety of administrative functions.

Reason Five: “Training people to use school management software is too difficult!”

When it comes to maximizing the use of school management software by people at school, it all depends on training. Choosing an easy to use, flexible but robust school management software is key to ensuring its use by your school. Good school management software like Fedena offers hands-on training that on-boards all stakeholders at your school. The learning curve is not hard even for the most ardent of luddites. It is important to realize that training is key to making the most of your school management software and must be a consideration when investing in one.

Recap: Why choose automated student attendance management system for your institute?

Reason Six: “School management system won’t work with my other applications!”

Most schools already have some platforms and tools that they have been using effectively for years. It is not sensible to expect that schools discard technologies and tools that are comprehensively addressing their needs and that their stakeholders are used to. Again, this is where the choice is made in which school management software to invest in comes into play. Choose a school management software like Fedea is very friendly to other technologies thanks to the vast number of plugins and integrations that it allows to be on-boarded onto its platform.

automated student attendance management system

Why choose automated student attendance management system for your institute?

Before you choose an attendance management system for your school you would first need to know what it is. These are basically systems that use biometric technology such as access cards and the like. They keep track of the attendance of your students as well as staff members. They help you maintain accurate records in a quick manner and over the years they have become integral parts of school management as such.

The features of automated student attendance management system

There are several reasons why you should choose an automated student attendance management system for your school. The first important reason, in this case, is that they come loaded with features. These features make it really easy for you – the school administration – to run the affairs in this particular regard. They may be enumerated as below:

  1. Leave management
  2. Biometric or RFID integration
  3. Managing half or full day attendance
  4. Subject wise attendance
  5. Managing daily attendance reports
  6. Providing instant notifications to parents

It needs to be said in this particular context that technology is always evolving and the same thing can be said of these systems as well.

Why student attendance management system is useful?

There are several reasons why these automated student attendance management systems are being thought of as being so useful in the first place. Those reasons may be enumerated as below:

  1. Assuring the safety of students
  2. Increasing the productivity of teachers
  3. Improving communication between parents and teachers
  4. Developing discipline and punctuality
  5. Helping with course management
  6. Improving the results of students
  7. Stimulating student behavior
  8. Improving salary calculation
  9. Saving time
  10. Being environment-friendly

Speed and accuracy

This is one of the best reasons why you would need such a system in your school in the first place. If your school management software has a students’ attendance management module in it, it is always great. This is because then there is no need for you to maintain such data in a manual way as you were used to doing till date. In any case, such processes are cumbersome and long, which means that they are better absent than present. With such a system students can easily log on to an online system and mark their attendance.

This would help save the extra time and effort that are otherwise incurred in these processes by the teachers. These systems are infinitely faster and the same can be said of their accuracy as well. This is why they are so much better than the manual attendance systems in every sense of the word. They are created in such a way that you can avoid making any incorrect data entry as such and there would be no duplication as well. More than anything else, such a system would help reduce paperwork that is so mundane in any case!   

Generating reports in an automatic manner

Quite often teachers have to access the attendance reports of their students on an urgent basis. It could be for reasons related to discipline or for meetings with the parents. When you use a student attendance management system you basically make sure that reports can be created with just a click of your button. This way, you – the school management – are also able to get access to various summaries, and trend reports that are connected to the attendance ones.

Increases punctuality

These systems are simply great when it comes to enhancing punctuality among students.

In a manual system, the entire operation happens on a daily basis and the teacher enforces the attendance on a daily basis as well. However, with the cloud-based online student attendance management systems that we are talking about over here, you can actually record the time at which each student is attending the school in an accurate manner. This, in turn, allows you to monitor which students are being tardy in this regard and then pull up students to teach them why it is important to be punctual at school.

Recap: School ERP vs College ERP

Sending alerts to parents

When you use an online attendance management system for students it becomes easier for you to send automatic alerts to the parents if their wards are not attending the school. You can be sure that this is something that would be impossible if you were using a manual system. However, with a school management software that would store all necessary data related to your institute, this would be as easy as it gets. In fact, these systems can also store the contact details of the parents and this way it would be easier for you to send notifications to the parents as well.

The parents too would be benefited by this as they would be able to stay updated with the attendance related details of their kids. They would have a clear idea of the number of classes that their children are missing out on.

Managing the attendance of staff

With the help of the attendance management systems, you would be able to keep track of the attendance of your staff as well. This includes both your teaching and non-teaching staff. This way, you would find it easier to calculate the number of leaves that they have availed and keep track of the number of days and hours that they have worked as well.

This, in turn, would help you work with a lot of accuracy and ease than would otherwise have been possible.     


School ERP Modules Differ From College ERP Modules

How Do School ERP Modules Differ From College ERP Modules?

Often interchangeable, school ERP modules are not necessarily for universal use

What are school ERP modules or college ERP modules?

School ERP modules or college ERP modules are both management software that helps your educational institution – whether a school or a college – run more efficiently. Both school ERP modules and college ERP modules are essentially tools or platforms that take over and automate certain processes that the educational institution functions on. Currently, these functions or tasks are being performed by humans and are thus error-prone, not to mention the massive labor cost and time commitment they incur. School ERP modules and college ERP modules help reduce this burden, thus boosting productivity and efficiency within the educational institution.

While both school ERP modules and college ERP modules are often used interchangeably, some differences do exist that must be kept in mind when purchasing or using either. These differences may seem minor or easily worked around using either school ERP modules or college ERP modules but it is important to be aware of these variations before using either of these two types of management software.

Below we discuss in greater detail how School ERP Modules differ from College ERP Modules:


When it comes to exams, schools and colleges run on different schedules and thus need different modules. For instance school ERP modules function on a semester wise or quarter wise system, with regular examinations and assessments taking place every six months or three months, depending on the school’s examination schedule. For a college ERP module, however, the examination usually takes place course wise, once a semester. Students sign up for courses, not semester, meaning that not all students will take the course exam in the same year, necessarily. This is especially the case in more senior years at college, once mandatory or required courses are completed and college students move to take elective courses entirely. At a school, however, the subjects and administration of their exams are more standardized.


Assessment is also an area in which there has to be some differentiation between school ERP modules and college ERP modules. In school, one cannot progress from one year to the next without passing all the subjects that are being taught that year. This means that one cannot just repeat a subject while moving on to the next year with other subjects. The school ERP module is set up to assess students accordingly, using this pass and fail the assessment system. In a college, however, students can have a backlog while still progressing from year to year. This means that they can write makeup exams or retake a previous years exam without a time delay in terms of their progression from year to year. A college ERP module’s assessment rules are thus set up accordingly.


At a school, attendance is assessed in various fashions – it is unlikely that a student who has marked their attendance for a day is going to be missing attendance for individual subjects unless sanctioned to do so. Attendance is thus a disciplinary issue. School ERP modules may thus mark attendance by day or throw up a red flag if there is an unsanctioned absence. In college, however, attendance is assessed subject wise at the end of the year and being able to sit for an exam is predicated on meeting those attendance requirements. Attendance thus becomes a prerequisite to be met for assessment. College ERP modules thus measure the attendance rate of students subject wise, rather than an overall attendance record.

Recap: What to expect from Fedena in 2019?

Batch & Course

In both schools and colleges, attendance, assessment, and examinations are highly dependent on how time is broken down in each of these institutions. For schools, the yearly batch seems to be of the most significance – students progress from year to year, and all their attendance, assessment and examination rules are thus based on their batch year. School ERP modules reflect this system automatically. For colleges, however, progress is determined by course, rather than the year in which attendance, assessment, and examinations are measures. This difference is reflected in dedicated college ERP modules.

What You Can Expect from Fedena in 2019?

Fedena is evolving consistently, every year making significant improvements in functionalities and constantly redefining its goals to impart a wonderful user experience and to make to product more modern, automated and futuristic so that it helps the institute in running their daily operations in a much more better way.

In 2018, we have seen from the Tax module to ID Card/Certificate generation module and for this year there are various innovative feature is in-line which will totally upgrade the Fedena.

Here are some key features which are going to be the part of Fedena in 2019, and will make it more sophisticated school management system :

1. Transport Vehicle Tracking in Mobile App

The vehicle tracking system in the transport module will allow integration of GPS devices on school vehicles. Parents can track the location of their wards vehicle during a trip and also be notified during various points of the trip like bus starting from school, bus reaching near the defined stop etc.

2. Lesson Plan

Syllabus plans can be created by the school at the start of the academic year. The structure can be defined by the school to capture the required details. Lesson plans can be created by the teachers for a specific duration like a week or a month. Teachers can record notes and comments against the lesson plan and send notifications to students and parents.

3. Custom Report Card Templates in Gradebook

The biggest update to Gradebook in 2019, Report Card Templates will allow users to select from a list of report card designs as per the need of the school. These templates will allow different types of details like attendance, performance analysis graphs, student photo etc. to be shown in the report card in different color and designs. 

4. Customizable SMS Templates

With this new feature, schools can customize SMS messages sent from Fedena with their own content. All automated SMS sent can be configured by the school. SMS messages that are sent often can also be saved as templates and sent quickly.

5. Mobile App – Arabic & French

The Fedena Connect mobile app brings the same multi-language support you have enjoyed in the Fedena web app. Starting next year, the mobile app will be available in 2 new languages – Arabic and French.

School ERP App

How School ERP App bridges the gap among Parents, Teachers & Students?

The educational industry is evolving as, like all other industries in the world, it is also embracing technology in order to become better. It is looking to establish itself in a more efficient and effective manner. All around the world educational institutions are looking to becoming as productive as they can be with the help of the resources that they have access to. The main aim, in this case, is to bridge the gaps that are there in the educational system as of now. This is where the software solutions, which happen to be Cloud-based in nature, are playing such an important role.

They can be called a game changer in the context of the educational industry and have made the process of administering educational entities such as schools a lot easier than what it was before. The enrollment procedures have become quicker than earlier, it is easier to manage data, and other operations are also now being done with a greater degree of efficiency. It can be said for sure that with the progress in the technological domain schools are becoming more skilled in that particular respect as well. They are a lot more prepared when it comes to taking on the world, as it were.

A significant part of this development has been improving the communication between the most important stakeholders of a school from an academic point of view – parents, teachers, and students.

How have the parents realized this?

There are plenty of parents in the system who are now able to understand the true benefits of a school management app from the point of view of communication. It must also be said that they have been rather quick to cash in on such opportunities. They know that these technological tools are capable of managing in an effective manner all the educational resources available in a school. This is the reason why schools are opting for school management app when it comes to managing the gaps in communication between them, their wards – the students – and the teachers.

They understand that these systems are capable of creating a new experience that can create the educational pathways for generations to come. These days, ERP (enterprise resource planning) systems are capable of dealing with a wide range of school-related functions such as the following:

  • admissions
  • fees management
  • results management
  • attendance
  • library management
  • timetable
  • staff
  • payroll
  • instant notifications
  • alumni
  • documents
  • transport
  • online examination
  • hostel
  • school calendar
  • registration of students

This is the reason why these systems are being hailed as state of the art ones. It also helps that educational institutions these days have become a lot more open when it comes to embracing such change. These systems have been created in such a way that they are able to manage various requirements of a school.  

Thinking in the future

One of the greatest features of a School ERP App is that they are a lot ahead of the time that they are being used in. They have been created keeping the future in mind. They have been developed in an extensive manner so that they are able to deliver some really unique features such as online dashboards.

These dashboards come in extremely handy in the sense that you get all the information that you need on various aspects of a school at a single place. They also have calendars that contain all the important events that are to be organized by the school within a certain period of time.

The best part of these calendars is that they may be accessed from a wide range of perspectives such as the following:

  • academics
  • exams
  • festivals
  • religious holidays
  • cultural holidays

They come with attendance management features as well which enables all the users to keep track of attendance of the students. This means that in case a student is absent for some reason or the other the parents can come to know of it straight away, provided they did not have that knowledge already.

Recap: How teachers can help students during their pre-board examination preparation?

They have sections on homework where all the users can get complete information on homework being assigned by the schools regularly. There are sections on fees as well that enables the users to get information related to fees payment and other relevant matters on their registered cell phones.

This allows parents and students to keep track of the schedule of fees, the fees that have already been paid, the installments that would be due in short time, and all the installments that they are yet to pay.

There are sections on results as well where the users can get complete information on results and the like in a timeline sort of view. Schools can send such information on parents on a regular basis through these apps and parents can also receive them without any problem whatsoever.


Thus, as you can see, a school management mobile app provides all users all the information that they need on their fingertips and thus does away with any chance of any miscommunication or other such issues. This is perhaps the reason why these technological tools have become so indispensable for the schools today. This is applicable for the parents and the students as well as they now no longer need to worry about getting proper information. It is expected that in the days to come the companies that are developing such products and services would train their energies and resources on a quicker delivery.

The aim, in this case, needs to be on providing the very best possible product for the users and being as unique as they can be so that the different needs of the users can be met on a more than adequate manner. They are looking to make a major impact – albeit a positive one – on the entire education sector as such. They are always making their best efforts in order to make sure that they can make their own fair contribution to the development of the education sector.    

leave management with school ERP software

Revolutionize Leave Management with School ERP Software

Discover the difference Leave Management with School ERP software makes

What is Leave Management?

Very simply put, leave management is the tracking of employees who are applying for leave, the granting of said leave by the employer, and the ongoing tracking of leaves and holidays have taken over a given period of time. Leave management can be tracked on a predefined timeframe set by the employer themselves – so leaves can be applied for, granted, and tracked on a half-yearly, yearly, quarterly, monthly, or semester wise bases.

Leave management helps streamline the entire attendance management process in a way like never before. With leave management, employers or institutions have a better sense of when and how their employees show up for work and when they do not.

Leave management is also useful in terms of gaining data about an institution’s functioning, especially with regards to its employees. For instance, leave management helps identify patterns that may be indicating issues that could easily be resolved or provide some data about employee productivity or even just simple information about attendance patterns for various groups of employees. This information can then influence various administrative and human resources management decisions that the institution may make.

What is School ERP Software?

School ERP software is a tool or platform that helps schools manage their daily and ongoing processing that is a part of running an educational institution. This means it is a tool that allows certain repetitive or common processes that are usually performed by human personnel to be taken over by technology. In these modern times, most schools are using some sort of school ERP software to help manage their running of the school. School ERP software can handle a multitude of tasks – from admissions to accounting to alumni management. It is thus useful for a variety of stakeholders in the educational ecosystem, from parents to teachers to students to management to non-education staff like administrators or the finance team.

Why does institute needs Leave Management feature in School ERP Software?

Leave management with school ERP software can really enhance your educational institution’s usage of this piece of technology. Combining leave management with school ERP software integrates the system of leave application, granting, and tracking in the same tool that is being used to manage all other internal and external school processes. Instead of using traditional methods like an attendance register, leave management with school ERP software makes the whole process easy and free of fuss.

What are the benefits of Leave Management with School ERP Software?

The advantages of leave management with school ERP software are many and affect every stakeholder in the educational ecosystem. Broadly speaking, the automation of leave management with school ERP software takes a process that was originally driven by humans and uses technology to resolve it instead. This signals to the world that the school using leave management with school ERP software is technologically proficient, forward-thinking, and preparing students to be ready for a globalized and highly high tech world.

But how does leave management with school ERP software benefit various people at an educational institution specifically? Below we discuss the many ways leave management with school ERP software works for all of these different stakeholders – from management to administrators to teachers and students:

The Benefits of Leave management with School ERP Software for Management:
  • Reduction in labor costs

Leave management with school ERP software helps management reduce labor costs by a significant amount. Ordinarily, the processing of leave applications and granting or denial of leaves would be managed by some human resource in the administrative team of a school. With leave management with school ERP software, this entire process is automated. Once the school-specific rules and guidelines are programmed in, teachers and students merely apply for leave within the software and are notified of their status within it too. The school ERP software maintains records automatically, eliminating that task for a human resource also.

  • Reduction in overhead costs

As explained above, leave management with school ERP software results in a significant reduction in labor costs, thanks to the elimination of the need for human intervention in the entire leave application and leave granting process. This also means a reduction in overhead costs for management. How? First, the reduction in labor costs means that management is saving allied costs of having to employ and train another human resource. Further, the peripheral costs from the leave application — from the production costs of application forms to the time spent by multiple humans processing it — are also reduced. These small reductions may seem insignificant at first glance, but truly add up to positively impact the school’s bottom lines. It is a win-win for management on the whole.

The Benefits of Leave Management with school ERP Software for Administrators:

Leave management with school ERP software is primarily an administrative function, making this a tool that is especially helpful to school administrators. Here is how leave management with school ERP software helps them:

  • Employee leaves maintenance

The key function of leave management with school ERP software is to maintain a record of application and granting of leaves for employees like teachers or non-education staff and even students. This tracking of attendance and leave-taking is important not just on the practical level of knowing who is available at any given point of time but also in terms of understanding the functioning of the school better. Leave management with school ERP software enables schools to better manage their facilities and create policies and rules that are responsive to reality rather than perception.

  • Leave Notifications and Reminders

When you deploy leave management with school ERP software, the questions “Is such and such on leave?” becomes obsolete. This is because leave management with school ERP software allows for leave notifications or reminders to be sent out to all relevant parties that need to be kept in the loop. For instance, you can set up a notification or reminder system for all leaves taken by teachers to be sent automatically to the finance department to ensure efficient payroll processing.

  • Manage leave classifications

Leave management with school ERP software allows administrators to add and edit the various types of leave that are offered by the school. In general, educational institutions offer different types of leaves – from sick leave to personal days, to leaves with loss of pay, to annual leave. Obviously, these types of leaves are static. When you integrate leave management with school ERP software it is possible to change these classifications easily and quickly.

  • Create leave reports

In the end, leave management with school ERP software is the first step to creating a comprehensive understanding of the attendance and leave-taking habits of both students and staff at your school. Deploying leave management with school ERP software enables you to generate informative robots that capture this data in a useful way.

Recap: How School management system ease the admission process?

The Benefits of Leave Management with school ERP Software for teachers and students:

The usefulness of leave management with school ERP software is universal. This means that leave management with school ERP software can be helpful to not just administrators, but also teachers and students. Here is how leave management with school ERP software also helps teachers and students:

  • Apply for leaves

Integrating leave management with school ERP software will make applying for leaves a complete breeze. Teachers and students will just be able to use the existing school ERP software they are familiar with to apply for leave from within their app. When using leave management with school ERP software like Fedena, it is possible to apply for leave at any time from any platform or device. Being able to swiftly and easily apply for leave reduces an immense burden on not just the teachers and students of a school, but also its staff that would other be burdened with the task of having to keep track of these applications, have them processed, and then communicate that to the applicant. Instead with leave management with school ERP software, labor, and overhead costs are reduced and time is utilized more efficiently thanks to automation of leave management in itself.

  • Track remaining leaves

Leave management with school ERP software helps teachers and students know at a glance how many leaves they have remaining. This is because using leave management with school ERP software helps tracks days attended and leaves taken against the school’s holiday calendar and attendance requirements easily within one tool. It is important for teachers and students to be able to track their status using leave management with school ERP software because it helps them better plan their days and adjust the pace of their teaching and learning accordingly.

  • Instant notification on application status

Okay, you have applied for leave in the leave management with school ERP software. Now what? Integrating leave management with school ERP software allows teachers and students to get notified in real time about the status of their leave application. This is because the school ERP software is available across multiple devices and at any time for students and teachers. Integrating leave management with school ERP software only extends the omniscience of this piece of technology.

School Management Software to ease admission process

How Fedena School Management Software Ease The Admission Process?

All across India, the December heralds the month of school admissions. During this season, one often sees long serpentine queues near schools and educational institutes and parents wake up in the wee hours of the day and stand in line the entire day to secure admissions forms for their kids.

For schools too, this time of the year can a chaotic time as schools need to focus of issuing admission forms, collating the fees for the same, collecting data, saving and managing the data, sorting admissions… the list can be endless.

However, an easy solution to opt for school management software modules with a feature for admission module in school management. Today, schools and educational institutes all over the world are comprehending the need for a school enrolment software that can help the administration team take care of the school admissions in a seamless manner.

Here are the top 8 ways shows that how school management software simplifies the admission process:

Simpler Distribution of Admission Forms

With the help of a school enrolment software, the schools can distribute the admission forms to a wider audience as it offers them the option to make a payment online and simply download the admission forms at the click of a mouse.

This admission form can be downloaded from the website or social media channels and hence is accessible to a wider range of audience.

Easy Form Submission

The digitally savvy students and their parents can not only download the form at the click of the mouse, but they can also use various mobile and cloud-based applications of the school management software modules to allow the parents to submit the forms and upload the various admission documents as needed. All the submissions and the documents related to the admission on a student can easily be done online using the various features and the functionalities of the admission module in school management.

Simple And Seamless Admission Tracking

Traditional paper-driven admission systems are also characterized by endless phone calls by hassled parents and students looking for information on the admission process, updates on the application status and other admissions-related information. However, school management software modules, schools can send parents and students timely updates about the admission process.

This involves updating parents automatically on admission test dates, locations, results, interview date, reminders as well as final admission status. Automation of this process saves parents the hassle of endless calls to the school team. With the help of technology, the administration can send parents automatic emails and mobile messages – as and when needed.

An Effective Admission Marketing Tools For Schools

This paperless admission process is not only easier for the parents and the administration team, but it also helps to create a savvy and modern image of the school in the minds of the parents.

Additionally, this digital system helps the schools to maintain a database of all the applicants across the years. The schools can then reach out to these students and use the software to send out automatic updates and emails about events in the schools, new course and special guest lectures as and when needed.

Creates A Uniformed Admission Experience Across Multiple School Campuses

Today, schools’ no longer function as standalone units and many schools have multiple campuses across various locations. The use of an admission module in school management will ensure that parents and students have a similarly seamless experience irrespective of the location. It also ensures that the admission process can be managed in a multilingual manner for parents or guardians who are more comfortable in local languages.

Secures Post-Admission Data Of All The Students

Using a school management software module with a feature for admission module in school management enables schools to securely store all the student-related data such as financial fees information, addresses, medical history in a safe digital platform. This only not ensures the information can be accessed by unauthorized personnel, but it saves schools the hassle of keeping all the admission forms and other data in a safe vault or storehouse.

Recap: How school ERP software can benefits school, students and others?

Creates An Error Free Admission Process

The admission season is a stressful season with plenty of opportunity for human error. The pressure of meeting the admission targets, the constant deadline and the tension of procession thousands of applications, can often be a cause of errors in the admission process. This is embracing for the school and can even cost the school its reputation. The use of a school management software module helps eliminate reasons potential for such careless errors.

Creates Simpler Fee Management And Timetable Management Process

The admission season is also characterized by the collection of multiple fees such as admission fees, transport fees, books, library fees and the creation of a timetable. Both these tasks are stressful for school teams. The use of a school management software module with a feature for admission module in school management enables schools to simpler ways to for the schools to manage fee payment and automatic invoice generation. The online system also generates a fee summary at the start of every academic year to ensure that students and parents are aware of the financial obligations and automatic updates to parents ensure that they get timely reminders for the payment.

The online system also helps the class teachers during the admission season to schedule the timetable for the years, including details such as the number of students per class, teachers and substitute teachers assigned.

When selecting a school for their children, ease of admission is an essential feature that many schools tend to overlook. With the help of school management software modules with a feature for admission module in school management schools can make the admission season an easier experience for the parents as well as for their staff.

Today, we live in an era where time is an essential and scarce resource. Using a school management software module can help schools ease out the admission process for schools.