school management software trends in 2020

Top School Management Software Trends In 2020

The year 2020 is a testimony to how school management software has transformed the way schools and educational institutions across the world function. Today, the influence of digital technologies and smart apps are making schools far more advanced them ever before.

Here are the top School Management Software Trends In 2020 for every educational institute.

1. Automate Attendance Via Multiple Integration

We live in a highly competitive world every minute counts. 

In schools across the world, recording and documenting the student attendance daily (and for some classes, even hourly) can be an incredibly time-consuming and mundane process.  For teachers, the increasing workloads, limited classroom hours have given rise to a demand for EdTech tools that help to manage the limited class time efficiently.

Biometric & RFID device integration allows attendance data to get collected automatically. It eliminates the possibility of false attendance or errors. This Automate Attendance Via Multiple Integration ensures that somebody can monitor real-time student movement within the institute premises.

2. Virtual Classroom & eLearning

A virtual classroom is best defined as an online learning environment where there is a live interaction between the teacher and the students as they are participating in various learning activities.

In other words, a virtual classroom is a shared online space for the teacher and the student to pursue their academic goals. The teacher can use prerecorded video or live stream themselves using to interact with the students. In an online virtual classroom, the teacher has a particularly important role of the moderator who guides the learning process. The teacher is also responsible for moderating and supports group activities and discussions.

2020 has also seen the transformation of traditional classrooms into a virtual classroom. The year has heralded the rise of eLearning more than ever before. From online classes to online extracurricular classes, today most of the students from around the world are attending virtual courses and opting for eLearning. 

3. Digital Data Management

Online learning has created a content-rich learning environment. This is because every single day, schools generate a considerable amount of data of various different types. From online courses, assignments, tests, lesson plans, as well as audio and video files, the list is unending.  Some of this data is planned and structured, but every often the digital data can be unstructured and unpredictable.  This change has rendered the traditional storage solutions as unable to keep up with this data.

It is therefore vital that schools look for a data management solution that is easy to use, backup and archive. Digital data management is not only cost-efficient, but it is also more secure and future proof. This means that schools can upgrade their digital data easily by adding new drives, to meet the storage requirements of teachers, students, and other constituents.

4. Online Finance Management

For the school administration team, online finance management tools make managing finances more efficient. Manual calculation and creation of school fees can be very tedious as can collecting fees, late fees, generating receipts etc. 

In 2020 have schools have opted for educational institutes are moving towards online finance management system as it streamlines the entire fees calculation and collection process – making it easier and faster for teachers and parents.

The paperless system, calculates the fees automatically, taking into account all the extra considerations such as scholarships, hostel fees etc. The parents can make a payment online, safely and securely and from the comfort of their homes.

Additionally, the online finance management system is easily scalable and customizable. It makes the school more proficient at their administration work so that they can use their time and resources to concentrate on the students.

5. Automate Admission Process

Traditionally, the manual admissions processes in schools across the world are characterized by endless phone calls and visits by hassled parents and students looking for information on the admission process.

2020 has seen the rise of automated admission process where w with the help of technology, schools can send parents relevant emails and mobile messages, updating them on necessary information. 

The actual admission process – distribution and collection of forms, registering students, generating a fee summary – all these tasks can be easily managed with an automated online admission process

6. Conduct online examination

The year 2020 has also seen many schools make a shift from the traditional assessment methods to using online assessment tools. These tools not only benefit the students and teachers but are also be advantageous to the institutes.

One of the most significant advantages of conducting online exams is that it gives the flexibility of location and time. Teachers too, can invigilate the assessments remotely. This helps save the time and cost of travel for students and teachers. 

Other advantages of conducting online examinations in 2020 is a lesser administrative burden since time and effort is saved on the printing and distribution of exam papers, the setting up on examination centres and classrooms.

Online exams also allow for faster evaluations and results. Since they are paperless exams, they are good for the environment. 

7. Mobile App

In recent times mobile apps for school management have become extremely popular in schools all over the world. The mobile app keeps parents updated about the various activities taking place in the school. It also offers various other features like school transport tracking, accessible communication, collaboration among a host of other benefits to the school.

In conclusion,

The ongoing pandemic has made it clear that digital transformation for school is an absolute necessity. Educational institutes need to evolve their approach to teaching and enhance their digital learning environments with School Management Software. Understanding the 2020 trends in school management software will enable them to offer optimum services and support to students, parents, and staff.

Examination Management System

Definitive Guide to Examination Management System

As of today, examinations are considered an important step in the learning progress of a student in almost all educational institutions. Traditional K12 and higher education systems and processes revolve around the examinations preplanned in advance.

With the large scale implementation of digital transformation tools, examinations are also digitized. Planning and conducting examinations requires a lot of focus and preparation. Digital software tools can reduce the workload of administrators by planning the examinations, preparing examination timetables, assigning examination halls and sending notifications to students about upcoming examinations.

Once the examinations are conducted, the marks can be entered into the same software to generate and publish results of the students.

This article is a brief guide to the examination management system features available in Fedena.

Features of Fedena Examination Management System

1. Support of different Gradebook standards

Different schools across the globe have different examination grading standards. Fedena’s examination management module supports some of the major grading standards in the world. This includes CCE(Continuous and Comprehensive Evaluation), GPA(Grade Point Average), CWA(Course Weighted Average), ICSE(Indian Certificate of Secondary Education), and Normal grading standards. In Fedena, you can select more than one grading system within a single institution. The grade books of the students will be generated based on the grading system selected while creating the courses. 

2. Customise Report Cards

Fedena provides features to customize the report cards in the gradebook according to the unique requirements of the institution. Report cards are one aspect of the institution that is usually branded in the institution’s theme. The printed reports that are given to the parents of the institution are different for each institution. Teachers can select one page or multipage template to start with and then go ahead with customization. 

3. Bulk Import of Examination Marks using CSV 

Once an examination is created in Fedena, then teachers usually enter the exam scores manually. Instead of that Fedena has a bulk import feature where the exam scores can be imported from a CSV file by batch tutors or administrators. This feature saves the precious time of teachers who can leave the bulk upload work to administrators of the institution or can do themselves from a simple spreadsheet.

4. Conduct Online Exam

The online examination management system provides a secure and safe way to conduct examinations to multiple students at the same time. The questions will be created and uploaded days or hours before the examination. Students can access the questions and start answering at the preset time for the examinations. If a computer and a high-speed internet connection are available, then thousands of students can participate in the examination at the same time. This makes it easy for educational institutions to conduct online examinations as the students can log in from their house to participate in the exam.

5. Communication & Announcements

While creating and scheduling the examinations, you can choose to send notifications to the students and parents along with the publication of examination dates in the school calendar. The alerts will be received as SMS and also parents can view the upcoming examinations from their mobile app.

The Workflow of Normal Examination Scheduling

Pre Examination:

1 – Create Course & Batches: Where the institute can record students’ details and later on institute can conduct different types of examination based on batch or course wise.

2- Select Grading System: Admin can set up the grading system applicable to the institution. You can choose one or multiple grading systems for your institution. After this, when you create a new course, you can select the grading system to be applied to that specific course.

3- Ranking & Grading Level: Admin or teacher can define different ranking or grading level based on the percentage scored in each subject and based on the number of subjects. This help in generating the student reports easily.

4- Exam Group: To set-up an examination, after configuring the grading system settings, next create an exam group. After creating the exam group, you can select the subjects to be included in that examination group, each subject’s maximum and minimum marks, date with start and end timings for each subject exam, etc.

5- Exam Timetable & Schedule: In advance, teacher or admin can plan for the examination and share the exam schedule in the timetable module, so that students can prepare themselves accordingly. Pre-created examination’s schedule will be available in the calendar that can be accessed by parents and students from their profile or from Fedena mobile app

6- Send Notification About Upcoming Exam: Along with SMS or email feature, institutes can take advantage of push notification also and send a real-time notification to parents to alert them regarding the upcoming examinations.

During Examination:

1- Mark Attendance: Using Fedena Attendance Module, teachers can easily make the attendance just in a click. They have to no longer depend on pen and paper, this process completely digitize the attendance procedure and this minimizes the paper wastage and let you store all data at a single place. To eliminate the proxy attendance and make the whole process automated institute can integrate the biometric device with Fedena.

Post Examination:

1- Reports and Gradebook generation: Once the examinations are over, the marks can be entered for each subject. Teachers can enter marks for each students along with remarks. Based on the grading system selected, the marks entry process and steps will differ. Once the marks for students are entered, there are various reports available in Fedena combining data from other modules like attendance.

According to the grading system selected, there are many preconfigured reports available in Fedena. There is also option to export as CSV reports. Fedena has a dedicated section to configure and generate gradebooks.

Gradebook also referred to as report card or mark sheet or scorecard is any system used to record a student’s progress during the academic year via marks or grades. To know more about how to generate gradebooks in Fedena, check this article.

Examination Module

How to choose the right Exam Management System?

Choosing the right exam management system for your institution is very similar to selecting an ERP software.

1. First you have to study the institutions around who have similar grading standards. Find out which software they are using to manage their examinations.

2. Then research for more software providers in your geography. Then invite them to give demo in your institution. It will be better if you have an a-team of 5 to 6 people selected from the staff of your institution to do the research and selection process.

3. Keep an eye on the pricing of the software. Some software is priced based on the number of students and some others provide the software for a flat price.

4. Then calculate the total cost of ownership(TCO) of the software for the next five years. This is prepared by adding up all the possible costs that can incur while using the software which includes licensing costs, annual maintenance costs, resource salary, etc.

5. Then you can decide the best software based on this research.


Since examinations are the key process in the academic activities of an institution, a good examination management system is must for the smooth running of the institution as well as to achieve the goals of the institution. Fedena as an ERP coordinates the different aspects of running an educational institution. Along with the examination management system, Fedena has many other modules which can be used to manage your institution better. For more information, contact a Fedena expert.

GPS tracking system for school

Importance Of GPS Tracking System For School Buses

Decoding the role of a GPS Tracking Software in maintaining student safety

What is GPS Tracking System?

GPS tracking software is a satellite-based navigation device that helps you locate the exact location of a particular object, person, or other things that you may wish to track. The software uses the latest smart technology of the Global Positioning System to determine the precise location of the object and ensure that it gets updated in real-time.

How Does GPS Tracking System For School Buses Work?

A school bus tracking system coupled with a school bus tracking app on the mobile devices of the parents and school administration team gives constant updates on the whereabouts of the vehicle. Using Global Positioning System (GPS) all that is needed is a smart device with the school bus tracking installed in it.

What Is The Importance Of GPS Tracking System For School Buses?

Schools and school transportation companies have one key responsibility – to ensure the safety of the students and make certain that the students commute to school and back on time. A GPS school bus tracking ensures that the school bus administration team has all the up-to-date information about bus location, driver actions, and vehicle. This benefits the school and the parents in several ways. 

Here are some important benefits of using tracking software for School Buses:

  • Ensure Real-time Tracking and Access to Location Information

A school bus with a GPS system allows for real-time location tracking. With this, both the school authorities and parents can track the school bus in real-time. The GPS tracking system ensures that parents are sent alerts as soon as the bus leaves the school premises. They can also follow the route of the bus on the app so they are aware of any deviation in the route or any delays because of traffic. 

In the event of the school bus arriving late for either a pickup or a drop, it immediately notifies the school and the parents on the app, thus reducing any stress.  This feature is especially useful when the students are going on school trips, excursions, sporting events or school picnics outside of the traditional school hours.

This real-time school bus tracker is an advantageous feature that the school can promote as one of their measures to ensure child safety.

  • Ensure Driver Accountability and Responsibility

When the parents use the school transportation system, they place all their trust in the school administration team and the bus drivers. Hence it is very important for the school to have a system where the drivers are accountable for the safety of the students, and the maintenance of the buses. 

The school GPS tracking system prevents the driver and bus staff from indulging in any foul play as they know that they are in constant real-time surveillance.

Thus, this acts as a rein to keep the driver accountable and responsible for his actions.

Additionally, the school bus driver is also held accountable for factors such as driver punctuality, number of trips, hours of travel, fuel usage

For instance, the school administration team can receive updates every time the bus is on the move. This ensures that the school bus tracking device sends an alert of the school transport administrator every time the school bus engine is switched on. This prevents the unauthorized use or fraudulent use of the school bus. 

  • Ensure Compliance of all Traffic Rules and Adhere to Speed Guidelines

A common challenge that schools struggle with and a common complaint that all schools receive about their school drivers and school busses is that drivers often violate traffic rules. Complaints such as speeding, breaking signals are very common with school bus drivers – many of whom are in a lot of pressure to reach their destination on time. 

The school bus GPS tracking system not only provides real-time location of the bus, but also helps the school to monitor other logistics like speed, routes etc. Additionally, the school bus GPS tracking system also provides proof of misconduct on the road, in case the driver denies unnecessary speeding or deviating from the route. 

This ensures that the students are safe in the school bus as they are remotely monitored during the commute.

  • Ensure a Reduction in Resource and Time Wastage and Augment Efficiency

Schools have a limited number of busses. This makes it very important for schools to ensure that there is no time or resource wastage when it comes to the school busses. The use of the school bus GPS tracking system increases efficiency manifold by monitoring the buses and thereby reducing costs. School authorities can monitor bus routes over a period of time to understand the time and fuel investment for a specific route. Based on this information, they can explore alternative routes that can save time as well are as less fuel-intensive. Shorter routes also mean that students reach home faster, the school saves fuel money and minimizes idle time for the buses. This goes a long way in saving costs for the school. 

  • Ensure Better Scheduling by Anticipating Delays 

Often the school busses get delayed because of massive traffic jams. These delays often become a source of stress among the parents, who need to shuffle their schedules according to the revised drop or pick up time. The parents also have to ring up school authorities to understand the cause of delay and get the revised schedule. This wastes the time of the school but by tracking the school bus in real time, parents are immediately ware of any delays in the arrival of the bus. It also notifies parents in case of breakdowns in the bus. Similarly, if buses get late while coming to school, real-time tracking allows school authorities to reschedule important tests, exams or assemblies until the students arrive. This prevents any academic or cultural loss that the child may face due to no fault of theirs.

In conclusion, 

Today, schools need to understand the importance of child safety and invest in GPS tracking apps that offer numerous advantages to the school and the parents. School management software with a school bus management module enhances the safety and security of the students making it the need of the hour for every educational institute.

Fedena offers a school transport management module using which the institute not only tracks the school bus in real-time but also manages the entire fleet management system from a single platform.

benefits of college management system

Benefits of Fedena College Management System

Deal all administrative challenges with ease via Fedena College Management System

Within a few years, a new generation will inhabit our school, colleges, and educational institutes on learners. This new generation is known as Generation Z, or iGen and it comprises people born after the mid-1990’s.

While millennials with their devices and electronic gadgets are considered to be tech-savvy, the Gen Z college students are in a completely different league. They have been immersed in technology their entire lives and can be called tech natives.

Unlike the previous generation of students, these new-age learners consume technology in every aspect of their lives – from researching and studying online, to even socializing and using technology for their entertainment. Therefore, to nurture the minds of students of these learners need a learning environment that leverages technology with an effective college management system. An effective college management system like the Fedena College Management System simplifies the work processes of the institute and automates tasks.

The Online College Management System contains the entire student information systems and management information systems. The software is built for colleges, universities, and other higher educational institutes. It ensures the effective management of the entire life cycle of a student, parent, and faculty within the college. It also helps to manage the financial, academic, and administrative activities of the institute and can be easily used by teachers, administrative staff, students, and parents. 

We have also compiled a list of the various benefits of using the Fedena College Management System:

1. Hostel Management

Many students travel to other cities and countries to pursue their higher education. It is therefore important to have an efficient hostel management system. The Hostel Management Module offers various features for the flawless execution of the hostel administrative tasks.

  • Hostel Records

This feature allows you to add and delete all the hostel associated with your institute. It gives you a bird’s eye view of the hostels in your network, number of rooms, types of rooms and the number of students occupying each room.

  • Room Assignment

This feature helps you keep track of all the rooms in the hostel, check their availability, determine the rent and assign students to each room.

2. Fees Management

This feature helps the administrative team to easily collect the fees from the students, maintain fee records, issue receipts and send automatic fee reminders to the parents.

3. Alumni Management

The Alumni Module in College ERP System helps the institute to keep the ex-students connected with the institute and the current students. The software connects the current students and employees of your institution with alumni through events to help build relationships and networking opportunities. Using this feature, it is easy to access the contacts of the alumni, send them event invites, automatic reminders with easy RSVP features. 

4. Attendance Management

Daily attendance – whether for a single class or for the entire day is a mandatory routine of every student’s life. The attendance management module of the software allows the instructor to accurately and effortlessly record the attendance of the student. The software generates regular attendance reports – which can be sent to the parent’s email and will be accessible as a report in each student’s profile.

5. Admission Enquiry 

Admission enquiries usually can take up a lot of time of the college administrative team. With the help of the Fedena College Management System, digitizes the entire admission enquiry process.  Enquiry and Registration process during the process of student admission. The system uses a digital admission enquiry form that automates the admission enquiry collection – from collecting the data, sorting out the various parameters and sending them updates and communication about the admission process. 

6. Online Classes

Fedena integrates with various video conferencing apps, which helps lecturers and trainers to conduct their classes online for the students to access from at any time or place of their location. Fedena allows for a Zoom, Bigbluebutton and Google Meet integration so that the students can even attend the live classes when it is impossible for them to attend regular classes.

7. Communication

Open and easy modes of communication are essential for the effective module of any college. This communication is not just restricted to student -teacher communication but also involves communication with parents, administrative staff, other peers etc. 

The Fedena communication module offers various communication tools from emails, SMS, broadcast messages, making it the perfect internal communication tool for any college or university. 

8. Payroll Management

Payroll management is an essential feature in the Fedena College Management Software. The module manages various functions such as salary calculation, salary deduction and payslip generation

9. Certificate Generator

The Fedena College Management Software helps the school to generate a variety of certificates for the teachers and students. The certificates include academic certificates, transfer certificate, leaving certificate, extracurricular activity participation certificate, migration certificate etc. The Fedena certificate module not only generates the certificates but it also keeps a digital record and copy of all certificates for easy access in the future. 

10. Payment Gateway Integration 

The Fedena College Management Software allows for a payment gateway that can be easily integrated to handle online fee payments. This safe and encrypted payment gateway allows parents to make various payments using cards, UPI, net banking, and other secure methods. 

Thus parents no longer have to visit the institute and spend time in a long line for paying the college fees. The same can be easily managed through the Fedena College Management Software.


In recent years, technology has changed the way colleges and universities function. A college management system empowers college to manage regular tasks with any stress or hassle.

Today, leading colleges and universities across the world are opting for a College Management Software to handle all administrative processes digitally. Fedena Software is a comprehensive digital tool that efficiently manages various departments and streamlines all aspects of GenZ student life. It’s feature-rich solution manages all the  college departments and processes making it the perfect tool to help your college transform itself for the new age college student

School Fees Payment Online

Perks to Manage School Fees Payment Online

The digitization revolution completely changed the way student fees are managed at institutions and paid by parents. Gone are the days with long queues in the administrative office on the day of fee payment and the big files containing the details of the fee collected and to be collected from individual students. And all the hassles regarding depositing the cash and cheques of collected fees and handling bad cheques are now fading slowly with the increased implementation of digitization software tools in all processes of running an educational institution. This trend is going to continue and take the entire education industry online with all the struggles of fee collection and payment a lost memory of the past.

Let’s have a look at how managing fees payment online can benefit your institution:

Even though the concept of online fee payment and collection looks very simple and straightforward, the benefits of implementing a proper online fee system and process for schools and colleges are multifold due to the inherent complexities in the structure of operations in a school or college. The same complexity works favorably when simplification in one layer brings benefits in multiple layers in the system.

benefits of school fees payment online

1. Userfriendly Interface

All interfaces and processes of online fees are userfriendly for parents, teachers, and administrators. The mobile app interface makes it easier for even non-technology savvy parents to pay fees with minimum training. The user experience design takes care of any possible errors that the parents can make while making fee payment online. The interface for administrators and institution owners are also simplified to view the fee collection details to check for information and other actions.

2. Easy to Implement & Master

With the plugin architecture of ERPs, it is very easy to implement a payment gateway in an institution. Other than the documentation required while taking a fresh payment gateway, there are technologically very few things to do outside inputting predetermined fields into the configuration window of payment gateway settings. Once implemented, it is very easy to learn and master as all popular payment gateways follow the same process to help users navigate between multiple payment gateways.

3. Simplified System

Once the payment gateway is implemented in the educational institution, it simplifies the entires system regarding fee collections which was distributed between multiple walls before. All reports are generated at a single location consolidating all activities.

4. Saves Time

The online fee payment and collection save time for parents and administrators. Along with time, it removes the travel costs associated with the earlier on-campus fee payment process. It saves time of students also which would have been spent on fee payment activities on the campus. The requirement of teachers to take care of the fee collections from their respective classes is also eliminated with the implementation of the online fee system.

5. Saves Storage & Paper

With the online fee system, the big files and papers associated with old methods of fee collection are no more required. This saves paper and storage space on the campus. There is no need to store receipt copies as the receipt is also generated and maintained online.

6. Automate Calculation

All the fee-related details like fine and discounts are auto-calculated and happen in real-time without the need of an administrator. This saves time for administrators

7. Fast payments

With digital payments, every payment is fast and instantaneous. As a result, the institution also gets the payment reflected immediately in their dashboard and in their bank account in one or two days.

8. Scalability

Due to the scalable nature of cloud technologies, the system can handle thousands of fee transactions happening at the same time. Especially on fee due dates, there will be hundreds of parents rushing to make fee payments. The system will autoscale to match to these spikes in demand.

9. Easily Customizable

The payment gateway configurations in the ERP allow customization to match to the unique fee structure of the institution. This customization stays independent of the default working algorithm of the payment gateway.

10. Safe & Secure

All payments made through the online fee system are safe and secure due to the encryption technologies engaged in the transactions. The fee system of a school or college works similar to the encryption systems used in online banking.

11. Enhanced Transparency

The online fee payment and collection system increase the transparency of the overall fee transactions and collections in the institution.

12. Reports & Analytics

Detailed reports and analytics are available for institution management and administrators to review the fee collection process and progress. Interesting trends and patterns can be observed in these reports and help with future decision making.

13. Data backup & Audit

Due to the digital nature of the system, the data backup is available all-time in case of any emergency. All fee transactions ever recorded are available in digital form in case required for audit in the future.

14. Notifications & Alerts

The frequent notifications and alerts to the users helps the institution in making sure that parents are informed well in advance and can expect most of the fee collection to happen on time. Parents are also helped by these notifications and alerts to stop them from forgetting important fee payment dates.

15. Available 24/7 from anywhere

The cloud technologies empowering the online fee payment and collection system makes the system available online 24/7 and from any location across the globe. This helps in fee collection irrespective of the location of the parent and allows last minute fee payments which are usually a case with busy parents.

16. Reduction in administrative cost

Due to the accomplished automation, all previous administrative costs in fee collection are brought down multifold in the form of fewer resources and less storage.

17. Integrations

The institution can integrate multiple enhancements with the fee collection system to help parents. This can be integration with loan providers or other fintech products available in the market that will be of interest to parents.

18. Forecastability

With the digital nature of all records associated with online fee collections, within a few months or years, the administrators and management can start making forecasts from the reports generated. This helps in better budget and cash planning.


As you have understood in this article, there are many benefits to managing school and college fees online. If properly implemented, an education ERP can work as the backbone for all your operational and academic activities. To know how we can help you in achieving your operational and academic goals, contact us today!

remote management of institution

How to Manage an Institution like a Pro with Fedena ERP Software?

Education ERP Software products help institution owners and leadership teams in managing their institutions directly from the comfort of their homes especially in these challenging times like the COVID pandemic. This is possible through the remote management functionalities built by default into the architecture of ERP software by providing 24/7 login access to all users from anywhere with an internet connection.

The presence of fully operational ERP software in schools and colleges ensured that the academic operations, as well as the administrative operations of the institution like fee collections, were conducted perfectly even while the campus was kept closed. This achievement is the result of the digital transformation trends adopted by schools and colleges following the footsteps of other industries.

Remote Management of Institutions with ERP Solution

Remote management is a popular phrase in technology which means to control or operate a computer from a remote location using the internet. In this case, the day to day operations of the institution are managed remotely with the help of an ERP software product. This is achieved through the privileged login access to management and teachers according to their assigned role in the daily operations of the institution. The distributed availability of the ERP software from the cloud servers makes it possible for the institutions to operate without depending on the infrastructure available at the real campus location. 

In earlier times, the ERP software tools were implemented within the servers located at the campus of the institution. This carried its advantages but would have been a challenge in the case of the present scenarios like the COVID. On-campus implementation of ERP demands the presence of skilled technicians every day on the campus and is also dependent on many local factors for its smooth running like uninterrupted availability of internet and electricity.

With the availability of cloud-based ERP software tools for schools and colleges, these challenges are no more a real threat as the software can be accessed from anywhere anytime without worrying about the uptime and load of these servers at the campus. Cloud technology has also helped in decreasing the cost of multiple folds when compared to traditional on-campus hosting methods.

Lets’ see how Fedena Education ERP can be used for remote management

Fedena Education ERP is built with all functionalities to enable smooth operation of educational institutions from distributed locations. It provides separate login access to principal, administrators, teachers, students, parents and management with different privileges. The privileges assigned to each user can be customized and finetune and new user types with different privileged combinations can be custom created. Once the implementation is done, the different user types can be created and can start giving training to different users. Once the users are onboarded and achieve minimum proficiency in operating and accessing the information from the education ERP, then the institution is ready to be operated without depending on the infrastructure at the physical campus.

Another important functionality of Fedena to help with remote management of the institution is the multischool functionality. Fedena can manage not one but many institutions under the same group of institutions. The ability to manage a group of institutions from a single platform makes Fedena the most preferred educational ERP software product in the market.

The multischool functionality provides a super admin dashboard where updates from all individual institutions can be viewed in a consolidated way. Each of the individual institutions is not a simple copy of others in the way the institutions are operated. Each institution can be configured according to its unique nature by enabling or disabling plugins, payment gateways, etc.

The feature-packed Modules of Fedena to help you Manage the Institution from Home like a Pro 

We have already seen how the multischool functionality of Fedena helps in managing the educational institutions from home by automating the various manual tasks involved in the direct management of the institutions.

Let us have a look at some of the key modules in Fedena that is helping thousands of users across the globe right now in managing their institutions even while the campus is closed:

1. Online Admission

  • Starting from enquiries all steps in the process of admission are now possible to do online with the help of online enquiry and online admission module in Fedena.
  • The enquiry can happen via the contact us form on the website or phone call to admin in charge of admission or marketing.
  • The selected applicants can apply through the online applicant registration module which is also fully online for applicants to fillup the form and submit their application for the course they are interested in.
  • It is also possible to collect applicant registration fees completely as an online payment.
  • Once the applicants are shortlisted, the admission process also can be coordinate between different privileged users from the comfort of their homes.

2. Online Examination

  • The online examination module of education ERP provides a way to conduct secure and safe examinations for multiple students at the same time.
  • This module allows everyone involved in the examination to collaborate and participate in their own homes.
  • The questions will be created and uploaded days or hours before the examinations and the questions will be accessible to students only during the prescribed timeslots.
  • The examination can be multiple choice or descriptive. The multiple-choice examinations can be configured to show results instantly.
  • There are many more features available in this module like editing, evaluation, publishing, etc.

3. Online Fees

  • Fee payments, collections, and management were the most challenging scenarios in running an educational institution some years ago.
  • With the availability of digital networks everywhere and educational ERPs, parents are paying fees from their mobile phones while sitting in their home and the receipts are generated instantly.
  • All consolidations and reports are available to management and administration staff also instantly to help with their operational planning.
  • Any refunds or unsuccessful payments are escalated to the payment gateway automatically and the solution is achieved in a couple of days.
  • Fee collections are planned and parents are aware of the upcoming fee payment dates through their mobile phones in the form of alerts and notifications.
  • All these advancements made managing an institution from home easier than before.

4. Online Attendance

  • Even though it was always possible to take attendance directly from the mobile phone of the teachers conducting the class, now it is very easy to take and mark attendance as all students are participating in the class in the form of online classrooms.
  • The attendance module available in Fedena allows daily or subject-wise attendance according to the type of institution.
  • In schools, it is usually daily attendance and in higher-ed it is usually subject wise attendance.
  • All attendance details are available in the form of reports to parents as well as senior management.
  • The alert on any absent student will be immediately sent to parents in the form of SMS or mobile app notifications.
  • The attendance reports required to be connected with grade books are also automatically fetched by the respective plugins. 

5. Online Messaging

  • The internal messaging module available in Fedena can be used for every communication between teachers and parents.
  • Students can also participate in the messaging group if proper privileges are provided.
  • The online messaging tool works as an instant communication medium between parents and teachers and avoids the requirement of parent-teachers meetings during these times.
  • The required parent’s teacher meetings can be conducted fully online as all reports regarding students’ progress is accessible directly by the parent, anytime anywhere even before contacting teachers.

6. Online Classrooms

  • Various video conferencing tools are integrated with Fedena to conduct online classes using the familiar Fedena interface as the starting point to connect and launch online classrooms.
  • Fedena is now integrated to Google Meet, Zoom, etc. to conduct online classrooms.
  • As an ERP software Fedena helps the online classrooms by recording the attendance and channelizing the communications about the upcoming classes

7. Online Gradebooks

  • Similar to fee payments, nowadays there is no need to visit the school campus to access the printed copy of the grade book of students.
  • The grade books are generated instantly and can be accessed from the student dashboard directly by the parent.
  • This can be accessed either from a laptop or from the mobile app.
  • Any comments, feedback, or questions to the teacher can be raised instantly from the ERP through the messaging module.

8. Mobile App

  • The Fedena mobile has helped thousands of parents to access the most important functionality of ERP directly from their mobile phone.
  • It includes various features like leave management, student attendance management, timetable viewing, instant alerts, announcements, fee payments, assignment management, notification and messaging, etc. helping the collaboration of all users even without the physical campus.

9. Online Timetable

  • The timetables in Fedena are generated in advance during the start of the academic year.
  • Any changes made to timetable due to the emergency scenarios are also instantly reflected in the accounts of all users including parents and students.
  • All different timetables like institutional timetable, teachers timetable, class-wise timetable are connected in a single background process to avoid errors and wastage of time.

10. Online Reports

  • The various reports available in Fedena is a boon to the management and leadership of school and college to help in managerial decision-making process.
  • During the times of lockdown, the management can access different reports like attendance reports, grade book reports, fee collection reports, enquiry reports, etc. to analyze the overall trends in the institution during the crisis times.


As you have seen, Fedena ERP contains all the required features to enable automation of school operations even without the physical infrastructure available at school or college campus. The Fedena ERP helps you manage the institution from home like a pro with minimum training. To know more and implement Fedena ERP on your campus, contact us today!

online examination

Manage Online Examination during Covid Crisis

The COVID pandemic crisis is challenging the various organisations and businesses, operating around the world and the educational institutions are also equally affected. But educational institutions were smart to move to online teaching methodologies and made sure the academic year started in many parts of the world with a complete online strategy.

Yet the COVID challenged the way examinations are conducted in educational institutions. This has forced all educational institutions to either postpone the examinations or move to an online examination model.

In this article, we will see how online examinations can help educational institutions during the COVID crisis and how the online examination module of Fedena works.

What is Online Examination System?

The online examination system software tools provide a secure and safe way to conduct examinations for multiple students at the same time. The questions will be created and uploaded days or hours before the examination and the question paper will be available to students only during the prescribed time slots. There can be multiple choice question papers as well as detailed question paper sets. In the case of multiple-choice question papers, the result can be published instantly. 

The students require access to a quality computer and high-speed internet connection. Some platform provide online examination features in the mobile app also.

If the computer and high-speed internet connection are available, then thousands of students can participate in the examination at the same time. This makes it easy for educational institutions to conduct online examinations as the students can log in from their house to participate in the exam.

How does the Online Examination Management System works in Fedena?

Fedena has a feature-rich online examination module that can be used by admins and teachers with privileges to create and manage online examinations and students to view and participate in the online examinations from their devices.

The online examination can be accessed by logging in to Fedena and selecting the “Examination” menu from “Academics” in the top start menu. You can see “Online Exam” as a sub-menu under “Examination”.

  • Creating a New Online Exam
  1. After logging in as an employee with privilege, select “new online exam” from the online exam menu.
  2. Then provide the exam name, start date, end date, maximum time, pass percentage, etc.
  3. Next, select the batch and exam format. You can also further select or deselect the students under the selected batch.

There are two kinds of online exams – general and subject-specific. Once this is done, it will navigate to the next page, where you can enter the questions and options in detail. You also have option to import questions from other previously created online examinations. You can choose the option to randomise the questions to make the questions appear in random order for students.

  • Editing Online Exam

You can edit the questions, answers as well as the configuration of an already created online exam by navigating to the “view online exams” menu. You can also delete an existing online exam that is no more required. Easily reset examinations that need to be conducted again for the whole batch or specific students by selecting reset exam option from the menu of online exams. Resetting an examination for a specific student will delete all the answers previously submitted by the student.

  • Attending Online Exam

Students can access the online examination from their dashboard. The “start exam” option will be visible only during the pre-configured date and time of the examination. Once the student clicks on the start exam, it takes them to the next step. The exam will begin in a new window. Once the exam begins, the counter also starts running. The student can not pause the examination. When the counter stops, the exam is submitted automatically with whatever the answers the student has filled in. Each page will have five questions. Students can navigate the different pages, using the pagination given below. This allows the students to skip certain questions and come back to attend it later using the pagination links.

  • Evaluating Online Exam

If it is a hybrid exam instead of all multiple-choice questions, a teacher or employee set as evaluator can evaluate the exam. In the case of hybrid exam, there will be descriptive type answers also, which will take teachers’ time to evaluate. While evaluating the exam, the teacher can give the marks for each answer. Once all answers are evaluated, press the save button to proceed to the next step. The status will be updated as either Passed or Failed. Teachers can recheck their evaluation for errors, before publishing the results to students.

  • Publishing Results and Reports

Once the evaluations are complete and any necessary rechecking is done, you can click the publish result button on the online exam list. Only after publishing the result, students can view the results from their profile. When the result is published, a notification is sent to students so that they can log in and see the result. Teachers can also generate a pdf report of the result.

Benefits of Online Examination

  • Ideal during COVID and other similar emergency times due to the inherent benefits.
  • Provides huge flexibility with location and time of conducting exams.
  • The reusability of previous questions papers saves time and effort of teachers.
  • Easy evaluation by technology saves time for teachers.
  • No storage and transport required for examination papers.
  • The reduced administrative burden for teachers and administrators.
  • Ability to conduct secure examinations.
  • Usage technology for the fast conduct of exams.
  • Environment-friendly examinations.
  • Easy and quick generation of reports immediately once the exams are over.
  • Economical and saves money for the institute.
  • A technologically advanced solution to help students and parents.

FAQs in Online Examination Module

Q. Can I randomize the questions appearing for students?

A. Yes. By selecting the randomise option while configuring the examination.

Q. Can I import questions from previously created online exams?

A. Yes. By selecting the import questions from the top menu.

Here is a video on how to create and manage online examinations in Fedena.


If you have understood the multiple benefits of online examination module and the step by step process in managing online examinations, you can contact the Fedena team today for a free demo.

Google Meet Integration with Fedena

Google Meet Integration with Fedena

Social Distancing doesn’t have to be learning distancing

Online learning and remote teaching isn’t a new thing; it has been around for a while. But with increasing widespread of pandemic, more and more institutions have adopted the technological platforms to ensure that administrators, educators, and students can remain connected, and without disruption, the learning of the students remains on-going. 

In these uncertain times, providing secure communication and continuous learning platforms for students and instructors has become a necessity for all types of institutions. Daily interaction with classmates and instructors, even virtually, play a significant role in student’s learning and also helps them to adjust to the virtual learning environment. 

Amid this lockdown, our commitment is to deliver a solution that helps schools and colleges to stay connected with each other in real-time and quality education gets seamlessly provided to student’s won’t any halt. 

Therefore Fedena is pleased to announce that we have partnered with the best industry provider and expanded the choices in video conferencing software. Now Fedena can integrate with Google Meet so that teaching-learning practices remain to continue uninterruptedly.     

Let’s see how to get started with Google Meet Integration with Fedena

Google Meet, the online meeting tool from Google is a simple and easy tool to schedule and attend meetings online. With the integration, now create meetings, online classes within the “Collaboration Module” in Fedena and let students join the meetings with ease. Meeting link will be available in the Google Calendar app as well as Google Meet app.So just click the link & you are ready to join the meeting. 

Conduct Online Classes Using Google Meet

Google Meet Integration with Fedena


There are few pre-requisite before you can integrate Google Meet to Fedena. They are as follows-

  • First enable, Google SSO should be for your Fedena instance.
  • Next, add Google Calendar API to your GSuite account.
  • To enable the GMEET plugin (please contact your accounts manager to purchase this plugin) in your accounts panel.
  • After purchasing the plugin get enable, you will get “Client Key” & “Client Secret” ids, which you add under “Google OAuth”.
  • Now you are ready to create online meetings using Google Meet in Fedena.

Note – Before you start creating meeting, create new server named GMEET in Fedena Instance. For more details on Google Meet Integration setup, check – Fedena Support

How Teachers can create an Online Classes?:

Steps to setup online class using Google Meet:

  • Go to Menu >> Collaboration >> Collaborate >> Google Meet Meeting
  • Give a preferred name for the meeting.
  • Select the server as the one you set up for GMEET.
  • Specify the meeting agenda, in the description.
  • Enable guest list if you want all the participants to see the invitees.
  • Specify the duration of the meeting.
  • Notify members when selected send an internal message to participants.
  • Now to add participants for the meeting.
    • To add employees – choose a department and add employees
    • To add students – Select a course and add students
  •  Finally, schedule the date and time for the meeting.

Some Other Video Conferencing Platform in Fedena

Conduct Online Classes Using Zoom

zoom integration in Fedena


Integrate Zoom application into Fedena

  • Go to Menu >> Collaboration >> Collaborate >> Servers >> New server
  • Select the server type as Zoom
  • Provide the name as Zoom or any name of your preference.
  • Update Zoom API Key, Zoom API Secret and Zoom Webhook Token

To get an API Key and API secret. Go to sign in and click Build App. Use the JWT app and copy the credentials to setup a server in Fedena.

  • Save changes.

Once the Zoom server gets set in Fedena, then you are ready to conduct online classes and meetings with parents and institute employees.   

How Teachers can create Multiple Online Classes for different course students?

Note: The Zoom plugin works with an active Zoom account. Features may vary depending on the Zoom plan you are in.

Conduct Online Classes Using Big Blue Button

BigBlueButton integration in Fedena


You need the Collaborate plugin and BBB(BigBlueButton) installed in your account and running in a server (Can contact your Fedena account manager, if you wish to use Fedena BigBlueButton Hosting Service.)

How an Admin can Create an Online Classes:
Assignment Module in Fedena Mobile App

Assignment Management through Fedena Mobile App

Technology has become an inevitable part of our life. In this mobile era, where the number of mobile users is greater than the number of desktop users, the necessity of mobile apps in educational institutions has become crucial to manage their day to day functioning efficiently. 

Initially, Fedena Mobile App included the features like online payment, attendance tracking, instant communication, and more. But over time, with increasing demand in features, we are introducing Assignment management in Fedena Mobile App.

For students’ academic progress, an assignment is one of the major curriculum activities, as it lets the teacher understand how well a student is performing in their classroom and also increases the learning capabilities of students. 

With the Assignment Management feature in Fedena Mobile App, teachers can create online assignments in an extremely convenient way. Efficiently teachers can distribute the tasks or homework to students of their assigned class. Additionally necessary digital documents, resources, study material, and much more can be shared with students for a reference purpose. At a click of a button, students and teachers can keep a track of deadlines and monitor their academic progress on completion of these assignments.

Assignment Management through Fedena Mobile App:

Login as a Teacher:

1 – After logging as an employee, in Fedena Mobile Demo App. From the dashboard teachers can access “Assignment module” just in a tab.

assignment module on dashboard

2- Next, click the assignment tab, teachers can view assignments based on subject wise or create new assignments by clicking on the big plus round button. 

Create New Assignment

3- While creating new assignments, teachers can add titles, various type questions, attach images/pdf/docs, mention due date and share it with selected students.

Create/Edit Assignment

4- Lastly, in a single view, teachers can check the “responses” and at the same time accept or reject the answers. Along with this, they can track who all attended the assignment via “all attendees” tab.

Login as a Student:

1 – After logging as a student, in the Fedena Mobile Demo App. From the dashboard teachers can access “Assignment module” just in a tab.

2- Next, click the assignment tab, students can check the status of their submitted assignments.

Assignment Status

3- In case the assignment got “rejected” then students can edit the answer and submit it again. Similarly any assignment is “pending” they can attend it at their convenience.

Attend Pending Assignment

4- Lastly, parents can also check their child assignment folder and help them with completing their work on time.

Quickly download our app to try assignment module. For App Store users ; For Andriod users.

Boon Or Bane? Promoting Students Without Examinations

The ongoing Covid-19 pandemic is changing the way the world functions. As the world grapples with lockdown restrictions, the ‘new normal’ includes:

  • Work from home instead of the 9-5 workday, 
  • Videoconferencing instead of office meetings and 
  • Webinars instead of conferences. 

For students studying in school and colleges, this pandemic induced digital transformation includes online classes and learning from home. 

Most schools and students have adapted to this digital transformation with surprising ease. But there is one topic that has led to a lot of confusion and online debates for schools and colleges. 

This Is The Question – Should Students Be Promoted Without Exams?

Examinations, tests, assignments are words that are probably dreaded by almost every student across the world. The best way to define an examination is that it is an official test of a student’s knowledge, skill and intelligence. 

Examinations can be of varied types – written, practical or oral examinations. With the advent of the online school ERP systems – schools also have the option of conducting online exams for the students. Irrespective of the type, structure, length or difficulty level of the exams, there are many advantages of examinations for the students and the school alike. 

1. Examinations help students to strengthen their grasp of a subject or a concept.

While a student may say that he understands a concept, it is only during the process of testing and exams, when the students diligently study that they get a true understanding of the topic.  Exams serve as a reflective process where the students can see how much real learning has happened in the term. It also allows the students to understand where they stand as compared to their peers in the classroom, or the district.

2. Examinations build the personality and confidence of the students 

Examinations reflect the pressures of adult life where the children learn to work hard, push the limits and do their best. Examinations also create a sense of competition for the students. This sense of competition goes a long way in building the confidence of the students. 

 3. Examinations serve as the gateway to scholarships and further studies

For students interested in pursuing further studies, competitive exams and entrance exams are a gateway to esteemed institutes across the word. Scholarship exams also give students who are unable to afford fees, an opportunity to learn without stressing about their finances.

4. Examinations allow the teachers to assess the effectiveness of their teaching methods

Periodic tests and examinations allow the instructors to measure the effectiveness of their teaching methods. This can be done by linking the students’ performance to specific learning goals. This enables the teachers to change their teaching methods – institutionalising effective teaching choices and removing the teaching tools that do not work.

5. Examinations give the school a glimpse into the interest and the aptitude of the students 

Examinations are important because they provide feedback to the schools and the teachers about the interest and aptitude of the students.  The schools also get an in depth understanding of the strengths and the weaknesses of the students. This valuable information will help the school to create programs and courses that help bring out the best in their students. 

To give you a quick glimpse, here is a chart with the benefits that examinations offer.   

Target Benefits of Examination
StudentsReinforces understanding of a subject
Builds confidence & per severance
Gateway to scholarships & further studies
TeachersHelps assess teaching tools in the classroom
SchoolsUnderstand the interest, strength & weakness of students

The Downside of Exams

Examinations also bring plenty of stress for the students. This can lead to various health problems such as headaches, nausea etc. Often failure in exams can lead to a loss of confidence for students with do not perform well. In the worst-case scenario, this loss of self-esteem can also cause suicidal tendencies.

The Conflict

In the current scenario, governments across the world are deciding to cancel the exams. Examination halls with multiple students from different parts of a city have the potential to transmit the virus at a very rapid rate. Conducting exams involves handling of papers by several human beings which is also extremely dangerous. 

Currently, institutes have also realized that the spread novel coronavirus is unpredictable. In this situation, planning out an exam schedule for the year can be extremely difficult. 

Considering all these concerns, many institutes have decided to promote their students without any exams. While the decision makes sense in the current scenario, but without exams, there is no way to assess the learning of the students. The school also looses out on all the other advantages of exams.

The Solution

Online exams and tests are becoming increasingly popular in recent times. 

Today, we live in the digital age, where students are more comfortable with technology and have access to devices that enable them to learn from the comfort of their homes. Online exams take advantage of this comfort and are the perfect solution to traditional exams during the global pandemic. 

Instead of risking the health of the students and their families with exams, an online examination system is not only safer, but it offers numerous advantages to the students. From easier setup to remote access, to faster evaluations, an online exam system allows schools to promote the students in keeping with their academic performance.

Fedena’s online examination module is the perfect solution for schools looking to offer online exams for their students. To know more about Fedena school software visit

education management information system

How Education Management Information System (EMIS) is a backbone of modern institutions?

All modern educational institutions use multiple software tools and professional management practices to run institutions efficiently. When you look for a single system that connects all the activities of the institution, you will understand the significance of the education management information system(EMIS) working as the backbone of modern institutions. 

The wide scale implementation of EMIS started recently along with the digital transformation trends in the last decade that digitised almost all other sectors. Even though schools were using simple software tools like spreadsheets, but now they have started implementing the EMIS tools only in the last decade. Before that, software solutions like EMIS or ERP(Enterprise Resource Planning Software) were affordable and practical only to rich private schools. The availability of high-speed internet and cloud hosting services decreased the cost of these advanced software tools for institutions and resulted in the wide scale implementation of EMIS and ERPs. 

In this article, we will find out the major benefits and how management information system works as the backbone of schools, colleges, and universities.

Education Management Information System(EMIS)

An education management information system is a platform which let educational institutes to manage their data or information at a single place. This system act a data repository where institution can gather, store, and analyse the data, also create various reports which them help in monitor the institution growth & students academic progress in a real-time.

An ideal MIS in education not only help in managing the academic and administrative operations such as payroll management, fee management, transportation management, attendance data but also include learning management features which provide virtual learning space for students.

The education management information system can be used in schools, colleges, and universities with or without much customization. This possibility makes EMIS versatile and easy to implement in any kind of educational institution irrespective of the student strength.

EMIS can be also implemented at group-level in case the organisation has multiple institutions operating under them and even at government level for thousands of schools and colleges under the state or district. Governments are the major implementer s of education management information systems to streamline the operations of all schools under and also to gather live data from all schools for decision making.

Why use Management Information System in modern educational institutes?

Educational institutions derive a lot of benefits from EMIS software. The availability of all operational data at a single place makes the educational management information system the go to tool for all management related decision making. Along with decision making, the EMIS software helps in all other operational aspects of the educational institution which is listed below:

  • Parent-teacher communications

With EMIS the teachers got the right tool to send instant communications to parents regarding the academic and non-academic activities of the students. This tool provides a platform also for parents to share instant feedback to teachers.

  • Fee collection management

Revenue from fee collections is the main source of income for most of the schools and colleges. So it is critical to have software to manage fee creations and automate collections. By regularly sending alerts to parents regarding the upcoming fee due dates and collecting fees online through payment gateways, EMIS works as a backbone in the running of educational institutions.

  • Admission & enquiry information management

It is primary to the schools and colleges to either maintain or increase the admission intake year on year. More than the numbers, the quality of admissions also matters in achieving the academic goals of the institution. This can be simplified and automated using EMIS software. Along with admission, it can help in the enquiry management which happens throughout the year regardless of the admission season.

  • Examination management

Examinations are the core of academic activities. The management information system automates this process by scheduling online examinations and publishing results with minimum effort from teachers. The generated grade books will be shared to parents for review and feedback.

  • Student Information Dashboard

All student information related details will be available at fingertips for teachers as well as parents. This includes various information like the historic data of academic performance, attendance data, fee payment data, disciplinary data, etc. Also, different reports regarding students will be available on the student information dashboard.

  • Timetable management

All the schedules regarding operating the classes and exams in different classrooms will be provided by the EMIS in the form of class timetable, teachers timetable and institution timetable. These can be printed out or directly accessed from the mobile app or web dashboard to plan for the day and week.

  • Payroll & leave management

The human resource management module available with EMIS takes care of the payroll and leave data of teachers and other faculty. This provides a single place for teachers and faculty to apply for leaves and access payslips.

  • Lesson plans & assignments

The EMIS provides modules for teachers to share lesson plans to students and parents in advance and also to accept assignments from students. With these kinds of modules, the EMIS provides a backbone for learning activities also.

  • Transportation management

It includes the functionality to manage the entire transportation of the institution. The various information like driver and bus details, bus timings, bus route, etc. will be shared with parents as live alerts. This improves the safety of the institution and reassures the role of EMIS as the backbone.

  • Library management

The library is one of the most used facilities in the institution’s campus. With the library data also available in the EMIS, students and teachers can browse the available books from outside the campus, also improving the efficiency as well as the tracking of issued books.

Future of Management Information System in Education

With the Internet of Things present everywhere, the student safety within and outside campus is now far better than how it was a decade ago. The in-out time of campus and location data while in transport are available to parents in real-time through IoT integrated with EMIS. The virtual reality and augmented reality will soon find its place in all the classroom and students’ life cycle through the integration with education management information systems. All these innovations will be catalyzed by the high speed internet provided by 5G technologies. You can expect EMIS to evolve in ways that you saw in movies but never imagined to happen in reality. 

Frequently Asked Questions in EMIS

Q. How much does it cost to purchase and implement EMIS?

A. The price of a good EMIS depends on many factors. Some providers price it according to the number of users or number of students in your institution. Other providers price it according to the features available in the solution. The price also varies drastically if you are choosing to customize the software to fit your unique requirements. There are a few free EMIS solutions also available but with limited features and no support. Also do not forget that there will be annual maintenance charges to be paid after the first year.

Q. Where should I host EMIS? Can I host it on our campus?

A. You can host the EMIS on your campus or in the cloud servers either provided by the vendor of the solution or purchased and managed by you. Nowadays it is ideal to host with the vendor if you are purchasing from a trustworthy company. This will keep your cost down for many years.

Q. Can EMIS be integrated with other software tools used in the campus?

A. Yes. Through APIs or by developing specific plugins. Ask your provider for more details.

Q. How to shortlist and purchase the best EMIS solution available in the market?

A. Since there are hundreds of companies providing EMIS solutions, it is advised to do research in your geographic area about the software used in nearby educational institutions. Collect from them the feedback. Along with this do an online research about the other solutions available. Talk to multiple vendors before deciding the final solution to be purchased. Check this article for more information 15 best practices to successful implement school software.


In this article you understood how EMIS provides numerous benefits while working as the backbone of modern educational institutions. If you are looking for an education management information system(EMIS) to automate the day to day operations and generate helpful reports for critical decision making, you must try Fedena EMIS. Signup for a free demo to understand all features in depth. Or contact the sales team for a free consultation.

academic calendar management

How to Automate Academic Calendar of Your Institution?

Academic calendar is crucial for educational institutions to collaborate and communicate with all the students and parents in different courses and batches of the institution. The academic calendars also work as a communication tool for faculty and management of the institution to plan academic and administrative activities. 

The proper implementation and usage of one academic calendar become important as the number of students studying the institution increases year on year. Even though an event creation & calendar management looks very simple, containing a list of events mapped to different dates, but the way an academic calendar is planned will have a huge impact on the outcome both in academic goals and the business goals of the educational institutions.

Academic Calendar System & Process

The concept of the academic calendar varies drastically for schools and higher education.

The academic calendar of higher education institutions is planned around semesters and schools for a complete academic year.

Various events like admissions, fee collections, examinations, holidays, and important events are added in the academic calendar well in advance so that the faculty can start preparing other scheduling tools in the form of various timetables. The academic calendar is the landmark scheduling system for the entire educational institution.

Any change in the academic calendar like a new examination date scheduled or sudden holiday announced can affect all other schedules planned in the timetables. To reduce the complexity associated with a single academic calendar for the entire institution, most of the higher education institutions prepare a different calendar for different courses under the supervision of the head of the department.

Automating Academic Calendars using Software Tools

There are various academic calendar automation tools available which can bring the benefits of digitization to the creators as well as to all the users of academic calendars. These can be simple tools to manage and communicate the landmark events like holidays, examinations, admissions, fee collections, etc.

These tools are commonly termed as ERP(Enterprise Resource Planning) software for schools and colleges

The ERP software solutions contain various modules to configure and operate the academic calendars and timetables of the institution. 

There will be login access to different users of the institution. Parents and students can access their specific academic calendars from home or mobile phone and plan for the upcoming examinations and fee due dates. Most of these software tools provide mobile apps that can be used to view academic calendars and timetables. Any changes in the academic calendar can be received as a push notification or alert so that the users do not miss important schedule changes in the institution. 

One ERP software that is used in thousands of schools and colleges across the globe to manage academic calendars and events is Fedena. How Fedena automates the academic calendar’s activities of your institution is explained in the next section.

How Academic Calendar works in Fedena?

The above screenshot is a Fedena user interface of the academic calendar showing various events of a month.

The academic activities like examinations and fee dues are automatically added to the calendar from the examination and finance modules. There is no need to add these events manually in the calendar.

The general events and holidays have to be created manually by the admin or any other user with proper privileges. You can create an event that is common to all students and teachers or specific to batches or faculties. Once the events are created or auto-populated in the calendar, other users like parents, students, and teachers can view it from their dashboards. 

The following section explains how to view, create, edit, and delete events in the academic calendar of your institution:

  • Viewing events

From the dashboard, the students and parents can click on the menu and access the calendar under the academics section. Also, a short preview of events is available in the events dashlet of the dashboard. Parents and students can also access the events from their mobile using Fedena mobile app.

  • Creating a new event

You can create a new event using admin privileges. Click on the events menu in collaboration or directly access the calendar under academics. Then click on add event by hovering on the calendar. Then give details of the event like name, start date, end date, description, etc. All details entered here will be available to the users associated with the event. You can mark the event as a holiday or a normal event. In case the event is applicable to all, select the same. Or else on the next page, you can select the batches or departments the event is applicable for. In this way, you can create multiple events in the institution that are limited to the view of specific groups.

  • Editing an event

The holiday events can be edited from the calendar. Other events like examination and book/fee dues must be edited from the respective modules and the changes will be reflected in the academic calendar. Open the calendar and hover over the color-coded events to view the details on the right panel. Then click on the edit button to edit details of the event.

  • Deleting an event

Similar to the above, only general and holiday events can be deleted from the academic calendar. Other events must be deleted from the finance or examination modules. Hover over the event in the calendar view to open the details on the right panel. Then click on the button to delete the event. Deleted events will be automatically removed from the access of all users.

Creating and Editing an Event is explained in detailed in this video

Benefits of Automating Academic Calendar:

Fedena’s academic calendar management system helps the users by

  1. Maintaining the daily, monthly and yearly schedule of the institution
  2. Giving access to the calendar to teachers, faculty, parents, and students according to their privileges
  3. Informing students and parents about upcoming examinations so that they can prepare well in advance for examination
  4. Informing parents about fee due dates so that they can avoid paying fines
  5. Informing parents and students about the institution’s holidays in advance
  6. Keeping track of parent-teachers meetings planned
  7. Get all details of the events with a single click
  8. Access from anywhere, anytime. Laptop, mobile phone or mobile app
  9. Combine with the timetable module to improve the productivity of the institution
  10. Avoid confusion and waste of time by all users(Parents, teachers, and students) caused by the limited access to academic calendar schedules
  11. Combine with the classroom allocation module to provide optimal usage of infrastructure resources in the institution
  12. Balance the workload of teachers in the institution
  13. Improve fee collections because parents are informed well in advance
  14. Improve the academic performance of the students, because students and parents are informed about examinations in advance.
  15. Save paper from printing and distributing academic calendar
  16. Keep all stakeholders informed when an emergency event or holiday is planned

FAQs of Fedena Academic Calendar

Q. Can an institution revise the academic calendar multiple times in an academic year?

A. Yes. You can edit and revise unlimited times. But considering the hundreds of thousands of users accessing the academic calendar, it is advised to limit the edits and revisions as few as possible.

Q. Can parents and teachers get SMS notifications about the event?

A. Yes, if an SMS package is integrated with Fedena, the SMS notification regarding events can be sent instantaneously. Also if the mobile app is installed, all users connected with an event will get a push notification.

Q. Can I take a printout of the academic calendar?

A. You can not take a printout of the academic calendar. But you can take the printout of different schedules in the institution from the timetable module.

Q. How can I create an event for alumni and invite them from Fedena?

A. You need the alumni module in Fedena activated so that you can create events for the alumni and invite them directly from Fedena.


As you have seen in this article a good academic scheduling automation software can improve the overall planning and conduct of all academic activities in the educational institution. This includes both the academic calendar containing the events as well as the timetable containing schedules for different courses and batches. If you are looking for a robust ERP that contains both the academic calendar and timetable modules, contact the Fedena sales team today.