School management software save time & money

How Does School Management Software Save Time & Money?

We live in a fast paced world where we seek to live rich and fulfilling lives and one of the keys to a satisfying lifestyle is prudently spending our limited resources. Among other resources, time and money are two of the most valuable resources that are limited and need to be managed with discipline and care. 

In a school setting, it is easy to get caught up in the rigmarole of daily activities where a lot of time, effort and cost get spent on redundant activities. However, today many schools and educational institutes all over the world are turning to School Management Software that helps them not only save time, effort and money but it also improves the day to day functioning of the school. 

Here are some of the ways that the use of a School Management Software will help save your valuable resources while improving your efficiency:

  • It offers Paperless Solution 

Schools, colleges and educational institutes are repositories of various types of information ranging from student data such as financial data, admission records, medical data etc. to staff data, financial records and other sensitive information. 

Additionally, schools also need to maintain other documents such as exam papers, student report cards, library records, fee receipts – the list can be endless. This document management takes a lot of time and effort as they need to be organized and stored. This storage is also expensive. Additionally retrieving the information when needed can be a tiresome affair. 

However, the use of a School Management Software allows these documents to be saved in a digital format and saved securely on a cloud system. Thus saving schools the time and effort of storing, saving, organizing these documents and making it easier and faster than ever to retrieve the information when needed.

This paperless solution helps save schools time as well as money.

  • Provide Real-Time Tracking Of Student Performance

For any school, it is essential to track the performance of the students to ensure that the learning graph is always on the upward trend. Similarly, it is essential for schools to also analyze the performance of the teacher. However regular monitoring is a challenge that requires schools to put in additional hours and often even hire extra manpower. A School Management Software offers various analytical tools like graphical reports that will help the teachers to analyze the performance of a class from bar graphs. These online tools allow the school to keep complete track of the students’ performance in real-time, with all their latest test scores available at the click of a button. It also allows schools to monitor the performance of the teachers based on various parameters. This will help your institute cut down the extra human resource cost. 

  • Minimize Time & Cost Spent Over Parent-Teacher Communication

Today, parents like to take an active interest in their child’s academic life – from knowing the latest test scores to being updated on all the extracurricular activities. Additionally, teachers too need to update the parents of various day to day activities such as homework assignments, attendance reports and other daily notes. However, for a class teacher to write these notes for all the students in the classroom can be a time consuming task that eats into productive teaching hours. 

On the other hand printing circulars for holidays and events can lead to increased cost. 

A school ERP software sends automatic notes, updates and reminders to the parents as and when needed. For instance, if a student is absent, a note is immediately sent to the parents updating them on the same, similarly in case of upcoming holidays or fee reminders the system will send a reminder to the parents over SMS or email, thus saving the teachers countless hours of work writing individual notes to the parents.

  • School Management Software Offers Streamlines Daily Operations

In any classroom in any part of the world, there are a few daily operations that every class teacher needs to perform. These include attendance management, late keeping records, keeping records of library books, etc.

A Student information system comes with a biometric system as well as other inbuilt applications that make these mundane day to day tasks easier than ever before. Other tasks of teachers such as report card generation, time table creation, fee collection also become effortless.

It helps to save the time of the class teacher as well as streamlines daily operations helping the school to function in a more efficient manner

  • It Offer Resource Utilization

School Management Software helps the school to be able to utilize its resources in the best manner. It helps to take care of many tasks like creating a timetable which ensures that all the school resources like the computer laboratory, science labs, playgrounds are used to their maximum potential by the students. 

The school software also creates logs for the maintenance of various school resources like buses, computers, swimming pool and other equipment which helps to save money through regular servicing and maintenance. 

  • School Management Software Reduces The Cost Of Admission

The admission season for any school is a time where a lot of money and time get spent. There is a lot of information that needs to be sent out; similarly, there are a lot of resources that must be engaged to ensure that the entire admission and enrollment process is error-free and smooth. It can be a time consuming and expensive affair, however, a school software with admission module helps to perform all these tasks efficiently, thus saving time and money — for instance, this all-in-one software itself can quickly do tasks like disseminating brochures, issuing receipts and more.

A School Management System is customizable and can be customized to meet most individual school’s needs. Based on the needs of the school, it can be configured in a way that saves time and money for your school.

school management ERP software

How does school management ERP software help in staff management?

There are many ways in which school management ERP software helps schools manage their staff. The first such way is by keeping records of all the information related to all the staff members. These systems contain all the information on the employees, such as their designation and work experience. These systems create profiles of all the individual employees where they store all the details about them. Means that the school authority quickly finds any information that they want to at anytime from anywhere.

With the advent of the school management system, no longer they have to bury themselves in heaps of papers to find out information on their employees. The data that they want is at the distance of a click of a mouse. This means their work has now become a lot simpler, and it also takes a lot less time to get such a job done on time.

Below we have highlighted, that how school management ERP software simplifies the staff management:

  • Employees Leaves and Attendance Management

There is nothing to deny the fact that an essential part of managing employees is taking their attendance regularly and maintaining that data in proper order as well. When you have a school management software system, it becomes easy for employers to keep a track on attendance/leaves of the school staff members.

These systems include a module named as biometric attendance module, which helps in maintaining all the attendance record at a centralized place. They are also capable of keeping track of all the leaves that they may have availed to date. This way, the school staff also finds it a lot easier to find out the number of hours that an employee has devoted to her or his work in a particular time such as a month for example.

  • Simplifies Payroll Management

Manually calculating salary and preparing payslip is a tiresome task for the administrator. But with school ERP system along with attendance, it is become easy to keep a track on salary disbursement and automate the payroll management process. Assigned authorities can evaluate the LOP, generate payslip reports, calculate salary, that paid for that particular month.

It means that there is no question of any human errors over here. This ensures that employees receive their salary without any delay. Besides that, school ERP is a cost-effective solution because along with payroll management institutes can manage other operations also such as admission, fees, transport, examination, and more.

  • Staff Data Management

There is a lot that a school management ERP software can do in this particular regard. For example, it can maintain a record of all the chapters that a teacher is teaching each day in each class that she or he is supposed to take. These systems create profiles of teachers where they have the details of all the subjects that they are teaching. They also make it necessary for the teachers to submit lesson plans for each chapter that they are teaching. In these lesson plans, the teachers are also supposed to outline the goals that they wish to achieve at the end of each chapter.

They also need to take various tests and exams in a class throughout an academic year and update the results and other details in the school ERP system as well. This, in turn, allows the school authorities to keep checking all these details as and when they wish to.

  • Increase Engagement in the Development of the School

Yes, this is also something that a school management system is capable of doing. There are a lot of ways in which school authorities can use these systems to engage their workers for the betterment of the school where they are working. They can set specific goals for the staff that they may have to meet in a certain period. Throughout the entire time, this competition is on they can monitor how well each member of the staff is performing. By the end, it becomes evident to them if the employees achieved the set goals or not.

This system also keeps the staff on their toes at all times, and they make every possible attempt to do their work as flawlessly as they possibly can. It leads employees to work in such a way that it ultimately leads to better development of the school.

  • Employee Appraisal and Feedback System

As far as workforce management is concerned, employee appraisal is a vital cog, and this happens to be common knowledge as such. With the help of school ERP software, schools can follow how well the employees are performing in various aspects of their work.

They can do this from time to time as well. The good thing about ERP platform is that they always provide you a fair picture of the work that has been done by the staff. Like this, they can give the employees with the right kind of feedback as well and thus point out the areas where they need to get better. In such a way, they can also find out which staff members are doing well and reward them for the kind of work that they are putting in for the school.

  • Improve Communication

A school management ERP software can improve the quality of communication between school authorities and the people who are working for the school. It is common knowledge that the daily schedule of a school is always a hectic one, and it may not be possible for people working for a school to get in touch with the higher-ups and vice versa. They cannot always meet to discuss the tiniest of issues and problems.

That is why this system can come into play. Such software makes it easier for teachers and other staff to maintain contact with each other at all times. With the help of such a system, the authorities can announce at any time that they wish to and the staff will get informed of the same almost in an instant. Much in the same way, the staff members can also use these platforms to pose questions to the school management and clear any doubts or address critical issues that they may have.

gain parents trust with School ERP Software

How To Gain The Trust Of Parents With School ERP Software?

Today we all live in a world that is complicated. From increasing crime rates, especially against women and children to the increasing perpetuation and our rising dependence on technology in all aspects of our lives.

As the advent of social media and digital technology transforms the way our lives, lifestyles and the way we interact with each other, it is necessary for schools to work hard and the fully engage with the parents of all the students. This is especially important not only for the parents of the students to be comfortable with all the school practices and policies, but also to ensure that the trust the school with the education, safety and the well-being of their children

An important digital age tool that schools across the world are employing to win the trust of parents is a school ERP Software.

What is school ERP Software? 

To start with it is essential to understand what is an ERP system and how does it work in the school setting.

At the basic level, an ERP software also known as an Enterprise Resource Planner and it is defined as a software that manages the business processes for a company, an organization or even a school. 

So how does a school ERP Software work in a school setting?

A school ERP Software like any other ERP system features multiple applications and tools that works together seamlessly, connecting departments, functions and various other official data into one comprehensive database. This database is then compiled in a way that is easy to comprehend and easily accessible bringing the most complex data at your fingertip.

How does a school ERP Software then help schools win the trust of parents?

There are many ways in which a school ERP Software can help the parents. One essential way is that it enhances parent engagement and this parental engagement is a critical piece in creating a successful learning environment where the schools and the parents have mutual respect and trust. 

Here are some of the ways a school ERP system keeps parents engaged and informed in the day to day functioning:

  • Transport Tracking

A school ERP system offers a transport management system that keeps the parents updated on the school transport system. This including updating the parents of any delay in pickups and drops, route changes and well as sharing all the driver details with the parents.

When parents have access to this detailed transportation information, they automatically get peace of mind and are able to trust the school with the pickup – drops, and safety of their kids when traveling.

  • Simplifying Fees Process

Another great advantage of the school ERP is that it simplifies the fee process. To start with it offers parents an opportunity to pay the school fees from the comfort of their homes instead of standing in long serpentine queues. 

Additionally, parents can get a customized break up on the school fees including the library fees, transport fees, and other miscellaneous costings. The system also allows for automatic fees reminders to be sent to the parents along with the automatic generation of fee recipients.

The greatest advantage of this system is that it greatly reduces the chances of human error. By simplifying the fees process and eliminating the need for errors, using a school software management helps to win the trust of the parents in the functioning of the school

  • Improving Communication

A  school ERP Software helps to win the trust of the parents by offering a seamless, 24×7 communication system, Instead of relying on the age-old school diary, using the school management software teachers can send direct SMS, notes and emails to the parents reminding them of important updates, school homework as well as disciplinary notes. 

It also allows parents to communicate directly with the teachers when needed, thus increasing parental engagement in the life of the students. Such transparency and frequency in school communication not only helps the students improve their academic performance, but it goes a long way in winning the trust of the parents.

  • Online Exam Management

Today, plenty of schools out there are using ERP systems offer online examination management. The main aim of using these systems is to make sure that it is easier to conduct these examinations in a more streamlined manner. It eliminates human intervention in tasks such as grade management. It also provides instant feedback to the students, reduces the cost of exams saves the time of the teachers, allows students to access the exam from any place or time and ensures a secure system where papers are not hacked.

This increased consistency takes away loopholes, thus winning the trust of the parents.

  • Parents Portal

A school ERP Software offers parents a dedicated portal where they can connect with teachers, other parents, get academic related information of their kids from attendance, school performance, school timetable, exam notifications, upcoming holidays, etc. 

  • Upcoming Event Notification

The software allows sends notifications to the parents about the various upcoming events so that they parents are updated at all times and can plan their own personal schedule accordingly. This ranges from school functions, important PTA meetings, and other fun events and activities.

  • Mobile App

The school management software is available to the parents, teachers, and students as a mobile app which can easily manage and track the array of school-related activities such as attendance management, timetable, fees management, communication, exam result, class timing and more. This is very convenient for the parents and goes a long way in winning their trust.

  • Student Data Security

Schools are storehouses of a large variety of student-related data from addresses, medical records, financial records, etc. But a digital online system is one the best ways to keep this information safe and secure, rather than storing it in physical files and folders that can be accessed by anyone.

  • Attendance Report

The use of a school ERP Software allows for parents to receive automatic reports of the attendance of their kids, thus being assured of their safety. The system ensures that when a student is marked absent, an SMS notification if needed can be set up to be sent immediately to the emergency contact of the student.

  • Sibling Reports 

A sibling report allows the school management software to complete the formalities related to the sibling association in an error-free manner. It helps to create a report that displays sibling association along with the parent details, contact information, etc.

Today, for any school to succeed besides offering a superior academic experience and learning environment, it is also important for the school to build a relationship with the parents that is based on honesty, transparency, and trust. 

One of the easiest and the fastest ways to achieve this is with the use of a school ERP Software.

cloud based school management software

Need & Importance of Cloud-Based School Management Software

Cloud-Based School Management Software is now a must have

What is a cloud-based school management software?

School management software refers to any kind of platform, tool or application that largely takes over the administrative and management-related processes at a school. This means that routine, repetitive tasks that were originally the purview of human administrators are now managed by the ERP software. It also takes over the organizational needs of your school in a fast, effective and efficient fashion.

A cloud-based school management software is one that runs on cloud technology, instead of being local. This means that all data is stored in “the cloud”, which can be accessed from anywhere and at any time by the users. This ensures that information flows freely and is not restricted by the location of the equipment the school management software is on.

Importance of school management software

As we enter a world that is increasingly technologically enhanced, we need systems and tools that enable us to stay in touch and up to date with the rest of the world. A part of this is ensuring that information we may need must be available to us in real time – things move at the speed of digital now. A cloud-based school management software is the perfect tool for this since it is a technology-based solution to the organizational and process driven needs of a school. It takes over all the unique administrative tasks in a school and all related data is then stored in the cloud to ensure easy and efficient access to its users.

Another reason schools should invest in online school software is that they are graduating scholars who will enter the workforce very soon. It is important to familiarise these future professionals with various types of technology so that they are comfortable with the use of technology in their daily working and personal lives.

What are the benefits of cloud-based school management software?

  1. Easy accessibility

    Online school software is easy to access because it is not tied to a local machine or laptop or device. Instead, all the information it is dealing with is stored in the cloud. This cloud functions as a repository accessible from anywhere and any device. It means you may perform a function in the software at your work machine in school. But this same process can be picked up where it was left off from your device at home if needed.

    This kind of easy accessibility is especially useful in schools, where students and teachers are working on projects during school hours and also at home for homework etc. Being able to access the cloud, knowing that all your data is easily accessible at your fingertips is key in the removal of a common blocker for both parties.
  2. Improved student collaboration

    A cloud-based school management software is a boon for teachers wishing to encourage teamwork and students wanting to collaborate for group projects effectively. The school management software permits the set up of closed groups, which can be used by students to mimic the real-life teams they are working with. Through this, all information share, for say a group project, will be stored within the cloud. Furthermore, it will only be accessible to people in the closed group for the group project.

    This means that student collaboration is enhanced beyond face to face meetings and can be carried over to online interactions also. Team work needs no longer be restricted to just the classroom or school premises. Instead, brainstorming, group work, discussions, etc can be carried over to time away from school to any student within the school’s system.
  3. Reduced labor costs

    One of the immediate after-effects of investing in cloud-based management software is that the burden on individual administrative staff or management is get reduced immediately. This means that their work becomes more efficient since they are no longer bogged down by repetitive tasks. Instead, they can focus on more complex duties. For management, this means a highly efficient workforce. It also means redundant positions or roles can be eliminated since the work is being more efficiently performed by the school management software.

  4. Reduced overheads

    The increased costs of a pen and paper-based administration are eliminated when a school invests in cloud-based school management software. From the paper costs of using papers, printers, envelopes, snail mail, circulars, etc. for a lot of the administrative tasks to the physical room required to perform or store data for a lot of these tasks, overheads are high in a paper and pencil based system. So many of these overhead costs get eliminated with a school management system, where these processes are automated and happen electronically, instead of the old fashioned way. Overheads are recurring costs that can be hard on the finances of a school. Investing in the right educational technology is a one time cost that more than pays for itself over the long term.

  5. Real time availability

    Cloud-based school management software guarantees real-time availability of all the school’s stakeholders. From teachers to parents, it allows them to stay connected with each other and have access to all the resources they would have at school. This kind of real-time availability is key in an increasingly fast-paced world. It is also beneficial to all the stakeholders: students can get their doubts cleared by teachers as and when they encounter them. Teachers can review coursework through school ERP software. Parents can discuss their child’s progress and make fee payments on the go, from their preferred devices. Management can contact the school at large through announcements on the dashboard in a matter of minutes.

Course and Batches module in School ERP

Top Features of Course and Batches module in School ERP

How courses and batches module in school management system can help you?

What is a course and batches module in school ERP?

A course and batches module is an essential feature of any robust school management system. This school software helps to manage the various administrative or other processes in the school. It includes the management of the various classes, courses, and batches of classes or those courses being offered by the school. Management of courses and batches would involve the offering of certain classes, courses, or batches, their scheduling, updating you can take it and with what qualifications, managing class size and teacher assignment, and other various administrative details associated with running a class or a course.

Course and batch module in school management system thus functions as a course management system at your educational institution.

What can you do with a course and batches module in school ERP system?

1. Manage Multiple Courses

Course and batches module help to manage multiple courses for all grade levels. Whether it is for higher ed, like electrical engineering, computer science, or mechanical engineering or for K-12 classes focused on science, maths, social studies and languages, the course and batches module is the best way to manage the multitude of courses on offer at your educational institution.

Course management becomes easier with this module in the school management system, making it a key asset for any type of school or college. The school management system can handle any number of courses and batches, along with several layers of complexity borne out of individual education institutions’ specific rules and regulations.

2. Admin can easily Add, Edit, and/or Delete details

Administrators with the required permissions can easily manage courses via the course and batches module in school ERP system. This means that administrators can use the course and batches module to add courses or classes to the list of those being offered to students, edit details which span everything from course name, to class size, to the course description, or remove irrelevant ones that no longer apply. The school management system helps administrators be responsive to any updates to the classes being offered and also keep all information up to date easily. Students benefit because the information being shared actually reflects reality.

3. Manage Students

The course and batches module in school management system help better manage the students who wish to attend a class or are already attending one at school. This automated platform allows students to look up course information, sign up for a class they are interested, or drop out of one they are not, manage their entire schedule by ensuring that classes they are enrolling work for them in terms of timing and venue, etc. The course and batches module in the school software is thus not just for administrators. Instead, it bridges the gap between administrators and students allowing them to work together to get the best class experience possible at their educational institution.

4. Manage Subjects Corresponding to a Different Class

In an Indian K-12 school, classes often remain static while subjects being taught change. The course and batches module in school management system can manage this well also. It allows administrators to set up a class with the relevant students and then dig deeper down to assign and manage their subjects for them. This kind of granular detail is what makes the module in school management system the ideal companion for both administrators and students when it comes to managing their academic life at their educational institutions.

5. Add Additional Student Admission Details

Classes are made of the students that attend them. To this end, it is helpful for administrators and teaching staff to know more about students attending their class. Course and batches module in school management system allow administrators to add in admission details for each student in a course or class at their educational system. Along with this it also helps these admission details to be updated at any time. This ensures that student admission details remain up to date and current and thus relevant to anyone seeking this information out.

6. Keeping Parents and Students in the Loop

The course and batches module in school management students enable administrators to send instant SMS or alerts to parents and students in case of any change in assigned course and batches. Real-time updates like this are key to the decision making the process for any student and parent planning their academic commitments for a given semester, quarter, or even the year. It also helps students and parents know of any openings for a class that is highly in demand, make arrangements for logistics and transport as required and just plan their day to day and long term academic goals better.

7. Set up and Generate Students Roll Number

A roll number might seem like a tiny administrative detail, but it’s actually a huge organizational boon for teaching staff and administrators. A roll number helps keep track of a student through a unique alpha-numeric code assigned to them. This roll number generally tends to remain the same throughout their tenure at the school. Course and batches module in school management system can generate the roll numbers for each student hasslefree. This means that the information between reality and the system remains seamless. It is also far more reliable to use a roll number generated by the course and batches module in school management system than rely on fallible humans who have a higher error rate.

Why do we need course and batches module in school ERP software?

1. Less Paper Wastage

It promotes numerous traditionally pen and paper tasks such as maintaining registers of roll numbers or course schedules and assignments. The environmental impact of this is positive since there occurs a reduction in the use of finite resources. It also generally means less paperwork and solutions for storing these space occupying materials. Instead, everything is managed electronically in the course and batches module in the school management system.

2. Maintain all Records at the Unified place

The school ERP system also becomes your one-stop shop for all information related to course management at the educational institution. Instead of various paper records being stored at various places and having to be pulled out individually every time some information needs to be added, updated, or modified, the course and batches module in school management system maintain all records in a unified place. This also makes cross-referencing information easy since various granular data can be pulled up individually and easily in real time in order to enable faster information sharing or decision making thanks to the course and batches module in the school management system.

3. Reduced Workload for Administrators

Thanks to the course and batches in the school management system, multiple paper-based processes have now become automated. On top of this, course and batches in school management system make many redundant and repetitive processes obsolete or at least reduces the time and labor burden on human staff just because it is more efficient. This overall means a reduction in workload for administrators to the point where a reduction in labor costs may also be made possible thanks to the course and batches in the school management system.

4. Less Human Errors

It logically follows that the course and batches module in school management system would reduce the administrative error rate. This is because so many of the processes being handled by humans are now automated, or made redundantly or made simpler. This reduction in human intervention automatically results in a lowered human error rate since the course and batches module in the school management system is not as fallible as its human users. The course and batches module in school management system follow pre-decided rules that it cannot deviate from, resulting in a perfect job or result every time.

5. Simplified Processes

The course and batches in school management system take human processes and update them to follow logic based rules. This automatically results in redundant processes being eliminated and existing processes being simplified, since they all have to follow some logical rules. This means that even for humans their workload as well as the time pressure on them, since processes that were once complex are now far more simplistic and easy to manage. These simplified processes do not just benefit administrators. Instead, the clarity the course and batches module in school management system also provides clarity and a set of simple rules for teaching staff, students, and parents to follow making the educational institution run more smoothly on the whole.

certificate generation system

Certificate Generation System: To Effortlessly Generate Multiple Certificates

Multiple Certificate Management Made Possible by Certificate Generator Modules

What are the certificates?

A certificate is a document that signals qualifiers to the viewer at a glance. It is essentially a document that endorses the bearer with some sort of qualification or attribute at an institutional level. The most common example of a certificate is a school leaving or degree certificate. A school degree certificate endorses the bearer as someone who has met all the requirements mandated to be qualified to leave school as a graduate. A degree certificate endorses that the bearer has met all the requirements and has the knowledge to be awarded a given degree.

Certificates usually contain varying elements, but usually have the following standard ones: name of the institution issuing the certificate, name of the individual who holds the certificate, the expertise, degree, or attribute conferred by the institution to the individual, date field, place field, signatures and seals or stamps from the institution.

Certificates are handed out usually at various milestones in a student’s academic career. From certificates endorsing them for art or elocution skills to certificates signifying their qualification to do certain jobs, these are endemic to the educational ecosystem.

But certificates are not just for students. There is another stakeholder in the educational ecosystem that also uses certificates to signal similar attributes – the staff of a school. From learning and development certificates generated after a training session to upskill staff to a simple joining certificate signaling the end of an employee’s probation period, staff too use certificates to signal their professional progress to others within the school and even externally.

Certificates are the fastest way one can communicate one’s attributes to an evaluatory body and are usually asked for in professional institutions, potential employers or subsequent employers, and places that are assessing you for further study, usually. Certificates can also be a signaling tool – displaying them often signals to potential customers, partners, etc that the holder is a professional of a certain standing.

In this blog, we will discuss the following:

  1. What is a Certificate Generation System?
  2. How the Fedena Certificate Generation System can help?
  3. Type of certificate can be generated in Certificate Generation System

What is a Certificate Generation System?

Certificates have been a long-standing feature of the educational ecosystem. Traditionally they have been designed and created to be produced in pen and ink or using a commercial printer. Institutional certificates thus rarely change in terms of design and information being communicated – because to redesign or customize these fields of information would be time-consuming, cumbersome and expensive.

However, with the advent of technology things are changing. Certificate Generation System is an automated, highly customizable, easy to use and quick to produce plug-in or module or feature of a school management system. The certificate generation module brings the process of generating certificates into a new age.

As the name suggests, it is an automated plugin for a school management software or other tools or technology that are able to generate custom certificates quickly and easily, after checking that they are authorized to do so. These are better than traditional paper and ink certificates since they can be far more easily customized instead of having to create bespoke certificates for various reasons, present comprehensive information, and are quickly and easily generated.

How the Fedena Certificate Generation System can help?

Using the Fedena Certificate Generator Module is a sure shot way of eliminating all the disadvantages of a paper and ink certificate while also capitalizing on the benefits of using a certificate generator module. The following are the benefits of using such a certificate generator module like the Fedena Certificate Generator Module:

1. A comprehensive variety of custom certificates

The key advantage of using a certificate generator module is the sheer variety of certificates that can be designed and generated within the certificate generator module. Everything from a bonafide student certificate to a qualifying certificate to a staff probation period end certificate can be generated easily in the certificate generator module. All sorts of certificates can be created using this module. The level of customization made possible thanks to the certificate generator module is also impressive. A wide variety of fields are available that can be chosen to be included on a certificate, ranging from name fields to other information that needs to be communicated.

2. Environmentally friendly

Paper and ink certificates have a massive and lasting impact on the environment. There is the paper that the certificate is printed on, which is often not recycled paper because it is high-quality bond paper appropriate for a certificate. There is also the ink and printing costs and process which contributes to the release of pollutants into the environment.

Certificate generation system is then a more environmentally option. First, there is a reduction in the number of test prints and sample prints being taken reducing paper wastage. Second, these certificates remain within the certificate generator module within the school management system and can be accessed and share electronically. This might negate the very necessity of printing the certificates thanks to the certificate generator module.

3. Better Record Keeping

Certificates created and shared within the certificate generator module are stored on the school management system for as long as they are needed. This means that there exists an archival history of all certificates generated by the student, subject, class, type of certificate, time period, occasion, etc. A certificate generator module is thus a record keeping system that chronicles all certificates generated for staff and students alike.

While it is nice to have a record like this thanks to the certificate generator module, it is also important for the authentication of certificates awarded. For instance, let us assume a staff member makes a transition to a new role in a different organization and their new employers call to verify their bonafide – a certificate generator module comes in handy in terms of being a reliable source for such information. Similarly, a student applying for further studies may request attested copies of their certificate.

Once again, the certificate generator module has a ready record of these and can regenerate the certificate if needed to share authenticated copies with prospective institutes or universities for the student.

4. Reduction on Time and Cost Overheads

Simply put, paper and ink certificates are far more expensive than the ones generated by certificate generator modules. They are also time-consuming. Think about the process of issuing a paper and ink certificate to staff or students. This entire decision-making process takes time as anyone who has worked at a large organization will have experienced. First, the time has to be spent designing, optioning and finalizing a format internally, in the school or college. Then this has to be sent to the printers, who are usually external to the school since this is a special print job. Multiple copies of the certificate have to often be printed and turnaround time is variable since we are depending on vendors and other external resources. This exercise is also usually expensive since printers charge a certain amount to print certificates, even if they are happening in bulk. Using paper and ink certificates is thus inherently expensive and time-consuming.

With a certificate generator module, however, many of these steps are eliminated. Since the certificate generator module usually comes with plug and play customization options to create your own certificates or pre-designed templates for various types of certificate designs. The certificate generator module also generates a certificate to the staff or student it is endorsing electronically, eliminating the need for a paper and ink certificate, unless the person themselves desires it.

Types of Certificates can be created in Certificate Generation System

1. Bonafide Certificate

A bonafide certificate is one that validates that the individual in question does indeed belong the school, college, or educational institution that he or she is claiming to belong to. This is usually proof that the student or staff in question has actually studied or worked at the school or college they say they have.  The bonafide certificate issued by the certificate generator module also mentions other details such as time period during which the student was a student at the school or college, date of leaving, any conduct remarks, character comments, etc.

2. Course Completion

A course completion certificate essentially states that the individual it is endorsing has completed all course requirements, handed in all coursework and has successfully passed all course-related examinations and has officially completed the course in question. Course completion certificates are becoming increasingly common for schools and colleges that offer classes to individuals looking to upskill so it is a necessary feature of a certificate generator module. The course completion certificate generated by the certificate generator module also mentions other details such as the date of issue, the date of completion, on what attempt this was cleared, the ranking or score or marks of the student if necessary, the validity of the certificate, etc.

3. Migration certificate

A migration certificate is usually issued to a student who is leaving the school or college for another institution. A migration certificate certifies that the student was a bonafide student of the school or college in question. It also certifies that there are no pending dues or charges against you in the school or college. Finally, it also certifies that all fees and dues have been cleared, as have examinations needed to certify you for a certain grade or competency level.

Migration certificates are necessary for a student who wishes to change their school or college so it is important for the certificate generator module to be able to create and share them. The migration certificate generated by the certificate generator module also mentions other details such as date of leaving, the period of time the student was at the school or college, the reason for leaving, conduct comments, and any other details deemed necessary.

4. Transfer certificate

A transfer certificate is issued to a student when they pass out for the school or college by the school or college itself. The transfer certificate states similar things to as the migration student, validating that they are a bonafide student, without dues or charges pending against them, and that they have passed required exams. However, migration certificates are issued for voluntary departure or change in schools. Transfer certificates can be issued by the certificate generator module for every student in a school or college. Transfer certificates also mention other details, such as qualification of the student on leaving, the time period they were at the school or college, the period of time for which the certificate is valid, etc.

5. Participation certificate

A participation certification essentially validates that the student or staff member being endorsed has successfully taken part of processed a course, event, class, training, etc. It can be issued to students who are taking on extracurricular activities or to staff who are upskilling and need certification to signal their new qualifications. Participation certificates are often customized to the occasion, making a certificate generator module the most time and cost effective method of generating them. They also usually mention other details such as the date of the event or training, the accolades the student or staff might have received and the validity of the endorsement, if necessary.

6. Student School Leaving Certificate

A student school leaving certificate is another name for transfer certificate. It is issued to students who have passed out from their school after successfully completing their course requirements and passing all the examinations. These details are mentioned on the certificate, along with other details such as the period of time they were in school for, their highest qualifications, etc. Every student receives a school leaving certificate and it is necessary to ensure the certificate generator module in your school management system is capable of generating one.

7. Staff Probation Extension Certificate

A staff probation extension certificate – much like the name might suggest – is one that confirms a member of the staff at a school or college is on staff on probation and will be extending the probation period for whatever reason. It essentially endorses that the person to whom this certificate is issued is a probationary member of staff at the school or college and identifies for what time period this is valid for. Since probations are often converted to full-time positions or extended longer unpredictably, it is difficult to use a standard issue paper and ink certificate for it. Instead, a certificate generator module can be customized on a staff member by staff member basis as necessary.

8. Staff Job Confirmation Certificate

A staff job confirmation may be mistaken for a bonafide certificate but for staff, but in reality, it is more a certificate confirming a job offer or finalization of a job role as a permanent role for staff in the school or college. Staff Job Confirmation Certificates are often used to prove one’s legitimacy when applying for loans, passports or for other financial or legal transactions. The staff job confirmation certificate also states the period of employment – or at least the start date, the position or job role taken up by the staff, and the validity of the certificate issued by the certificate generator module. They are one of the most commonly issued certificates for staff. It is necessary to ensure that your certificate generator module is up to the task.

SMS feature in School ERP Software

How important is SMS feature in school ERP software?

Educational Institutes and Schools play a pivotal role in shaping the future of children. From the academic development of the students to the development of social skills, schools play a very big role in molding the life of a student.

It is therefore important that a school ensure that all their resources including the time and effort of their staff members get directed towards ensuring that their students get the best and are prioritized.

However, what often happens in real time in schools is that very often the administrative tasks and day to day banal tasks get priority treatment because they are essential in the functioning of the school. This is the reasons that many leading and popular schools from around the world are today opting for School ERP Software.

While schools of the past functioned with a few students and staff – today schools have evolved into a large enterprise where there is tons of data and paperwork that needs to be managed every single day. The need of the hour for school management teams is to have a School ERP Software that lets them access their information from a centralized platform. This advocate for a School ERP Software rather than the traditional and conventional work approach to managing a school.

What is an SMS integration module in a School ERP Software?

The SMS integration module in a School ERP Software is an effective communication tool that plays an important role in building a strong network of communication between parents and teachers.

It provides many benefits to not only the school but also to the parents and the students’ community by ensuring that communication in faster, easier and seamless between.

How can the SMS feature in School ERP Software benefit the functioning of the school?

1. Fees Pending Status

Very often parents may miss important deadlines related to the payment of school fees or other essential term related fees. An SMS module allows the school to schedule automatic reminders to the parents about the various fees that need to be made, the deadlines for the same as automatic reminders closer to the deadline or after the deadline of the fee payment date.

These automatic reminders ensure that the school management team does not have hours compiling a list of unpaid fees and sending manual reminders for the same. The School ERP Software seamlessly takes care of sending fees pending status reminders when needed.

2. Student Absentees Reminder

When a student is absent from the school, especially for prolonged periods or for regular patterns of absenteeism – this can be a matter of concern for the school and for the parents.

The School ERP Software ensures that when a student is absent, an automatic SMS reminder is sent to the parents so that they are aware of that their child was not in school on a particular day.

 Learn: How to manage SMS feature in Fedena 

3. Upcoming Event Reminder

A school calendar is often filled with many important events from school cultural performances to special days and celebrations.

For parents keeping a track of all these days can be a tedious task and for teachers to send manual, handwritten reminders to every single student’s parent can be a tedious and time-consuming task. However with the help of a School ERP Software the teachers can send of automatic reminders to every single parent at the click of a button – thus saving the class teachers precious time and effort.

4. Emergency Holiday Update

Often during the school year, there are emergency holidays declared by the government for a number of reasons ranging from weather conditions of socio-political reasons. At this time, the use of a School ERP Software will help the school to send out urgent messages to all the parents about the emergency holiday update.

The biggest benefit is that these mass SMS updates can be easily sent from the School ERP Software at the click of a button without any hassles of any kind.  

5. Student Progress Notification

Effective and constant communication about a student’s performance is essential for helping students improve their performance in schools.

However, it is not always possible to hold parent-teacher meetings every month or for parents to make time in their busy schedules to attend every such meeting. By sending student progress notifications over SMS not only to the parents stay updated about the academic performance of their students but they can also that urgent and immediate intervention measures can be taken if needed.

6. Upcoming Examinations

The timetable for school examinations is always shared by the class teacher in the school diary – but sometimes a student may incorrect note the exam time table or simply forget to show the school diary to the parents.

Automatics SMS notifications sent by the School ERP Software ensures that the parents are aware of the exam dates, timings and any changes in either of these schedules.

7. Result Announcement

Results are a pivotal aspect of academic life and the use of the SMS module by the School ERP Software is a great way for the schools to send the results of all classroom tests, assignments as well as exam results directly to the parents.

This avoids the risk of students hiding the results from their parents of buffing up the marks when sharing with their parents.

It also serves as a direct motivation for the school students to study harder and improve their performance when they know that the school results will be sent over directly to the parents. For the parents, this SMS module saves them the hassle of constantly checking with the schools for the dates related to the announcement results.

8. School Bus Timing Change Alert

The use of the SMS module by the School ERP Software is a fast and efficient way for the school transport teams to send out reminders to the parents related to any change in the school bus timings, routes, breakdowns or any other essential information.

Hence instead of waiting at the bus-stop for many anxiety-filled moments, the SMS system can alert them giving them peace of mind and helping them schedule their pickup and drop accordingly.

9. Latest News Update

The School ERP Software is a great communication tool to update the parents, school staff and even the students about the latest school-related news and keeps everyone informed and update.

Special awards, achievements of any other school-related news can be communicated faster and in a more efficient manner.

10. Password Update Reminder

The SMS module by the School ERP Software is a great way for the schools to also remind parents about regular administrate tasks that need to be done on the School ERP Software. This can range from adding updates to updating passwords.

school management software

How to know when to upgrade school management software?

There are some signs that you need to upgrade your school management system. The first sign is that it has not been built as per your requirements. Your institute is well regarded by the parents and you have recognized by many awards for your work in this domain over the years. Maybe, you have also been successful in increasing the number of students that would be able to attend your school. Yet, in all this, your school management system is unable to keep up. This is because it was built for smaller schools.

It is simply not able to cope up with the present size and stature that your school enjoys. Your school has become a lot busier and you are achieving a lot more in terms of academics. Now, would be the time to look for other and more suitable options. When you grow as a school, you recruit more staff – teaching and non-teaching. You feed more details about students and other relevant areas in your database. You get into more complex projects. If your school software is not built for such dimensions it would not be able to ease any of your worries.

Below we have highlighted some key points to understand that when your school management software needed to be upgraded:

1. You are unable to integrate it

As a school, you may be using various software products. They are helping you perform basic functions for your school. You can keep track of attendance, faculty management, academic reporting, and compliance. Maybe you are able to customize each such tool to work according to your needs. In that case, having so many different kinds of software for specific tasks may seem like an attractive proposition. But, when you have so many different systems for various purposes you usually end up repeating a lot of the work. This way, you also lose time and are not at all efficient.

The good thing about this situation is that these days there are different kinds of service providers. They provide software tools that come with almost all the functionalities that you need. At the same time, it is also pretty easy to integrate them into your system as well.

2. Issues with keeping records

There are certainly other signs that you need to improve the management software that you are using for your school. One such sign is when you are facing issues in meeting the requirements related to keeping records. This is an extremely important part of the entire process. This is because you want to qualify for whatever funding you are eligible for from the government. For that to happen, you need to be able to provide the officials with an unending array of paperwork. Your records have to be in perfect order and there are no other ways of looking at it.  This is the time you need to improve your school management software.

You need to fit it with features such as student tracking. This, in turn, would mean that you would have complete knowledge of when a student is coming to the school and when she or he is leaving. You have a secure trail of data to fall back upon.

3. You face truancy issues

You can be sure that you would never get the funding and all other kinds of help if your students are not attending the classes. By using student tracking features you would very easily be able to find students that are wayward. Then you would be able to bring them back for purposes such as counting.

In fact, there are schools that have used systems such as RFID (Radio Frequency Identification). They have been able to increase their student attendance by significant margins. This is simply for the reason that the technology that we are talking about has helped them track down the truant students.

4. The parents are calling you way too much for your liking

As a teacher or a school authority figure, you would know that if students arrive late at school the worried parents are always going to call you up.

This would happen even if they are late by a few minutes. But, if you use RFID and GPS (Global Positioning System) technology you would be able to take care of these calls in an easy manner as well as within a short span of time. You can be sure you would have all the data that you need at your fingertips and you would be able to give them exactly the information that they need.

5. Fire drills are draining your resources

These are something that is hated by the teachers as well, let alone the students. There is nothing to deny the fact that they are rather necessary but at the same time, they also have the potential to disrupt your day. They can become a logistical nightmare as well. All you need in this case is a simple system that allows you to track the whereabouts of your students. With such a system at your disposal, you can be sure you would be able to find out the exact location of your students – if they are in the building or not. At the same time, such a system would also help you make sure that they are back within the school building at the right time.

This way, you would be able to restrict the disruption to the least possible level. At the same time, you would also be able to make sure that you do not lose time because of students who may have wandered off during the drill.

There are certain parts of the town that you would want to steer clear of

In all cities and towns of the world, there would always be a street, neighborhood, or intersection where you would not wish the students of your school to visit.

With the help of the bus route features and modules of the kind of software we are talking about over here, you would be able to make sure that such a thing does not happen. This way, you would be able to create routes whereby you are able to avoid stops that may be too close for comfort. You do not really need to expose the children of your school to criminals such as sex offenders and drug dealers when you can easily avoid aforementioned areas with the kind of software we are talking about over here.

6. Field trips become too demanding logistically

When you have a school management system that has the right kind of student and bus tracking features it can help you immensely. There is so much that you can do with such software. You can create initial sheets with details of students who are taking part in the same. You can also make sure that each and every student is getting off and on at the time they are supposed to. This way, you would be able to streamline these trips unlike ever before.

Conclusion

Apart from these, if you are unable to make reports within a stipulated period of time or if the system is not user-friendly you should usually change the same. This is also applicable when your system cannot generate customized reports and does not provide you any control over generating ID cards, and the like.

Customized Reports In School ERP Software

Role of Customized Reports In School ERP Software

How Customized Reports In School ERP Software Can Improve Performance of Your School?

Most schools across the world are repositories of raw and often unorganized data. This does not only relate to data related to students but also data related to the administration of the school, records related to the teaching staff, financial details and other important business information that helps the day to day functioning of the school.

Experts believe that the more data an organization has at its fingertips, the more insight they can get about the financial health, organizational stability and operational efficiency of the school. But for this raw data to be relevant it has to translate into actionable information that does not rely on standard formats.

Today, schools and educational institutes across the world are realizing the importance of creating custom reports on the School ERP Software that highlight indicators of their school performance health and other unique indicators.

What is a Customized Reports in School ERP Software?

A customized report is a school report that is made using School ERP Software. It is a valuable tool that can be used for tracking and analyzing the performance of the school and overall business health of the brand. This well-documented report that has the records and fields needed to reveal nuances related to predicated and pre-defined functions, thus helping the school with the exact data that they wish to view. It helps the school administration with information and knowledge to investigate and reach solutions, essential for the functioning of the school.

What are the benefits a Customized Reports in School ERP Software?

1. Customized Report Helps in Critical Understanding of the Functions of the School

A school needs many reports from the student’s attendance reports, transport fuel records, teacher’s performance reports to other administrative and financial reports. A customized report helps to sort all the raw data and helps to understand the various departments of the school. This valuable tool helps to critically analyze various reports, functions, and areas to get a better understanding of which department of the school is doing well or poorly. A customized report helps to create a deep diving approach into various data that is available and helps to create a cause-and-effect approach to solving performance problems.

It may help you understand where finances are being squandered and which students are showing a consistent improvement in their performance or which transport route is working efficiently. You may find that one department is under-performing – the list can be endless.

A customized report helps eliminate the turmoil and will aid school to reach the various goals and improve the performance of the school. It equips the school with knowledge and information to efficiently solve problems and reach goals.

2. Customized Report Helps In Setting Benchmarks And Goal Setting For The Schools

Using School ERP Software, schools will have the option of selecting the time period for which they would like to set the customized report. This can vary from weekly reports, monthly reports, and even annual reports. Thus schools can get an accurate view of the performance of various departments across a specified time frame.

Understanding this performance can help the administrators to strategize, and set benchmarks and goals for the students, teachers and for the school as a whole.

For instance, by understanding the admission statistics over a period of time through a customized report, the school can set new admission goals for the coming year and strategize on various tools to help them meet those goals.
Thus, a customized report helps the school to take raw and unprocessed data and convert into digestible goals that are easy to achieve.

3. Customized Report Plays A Pivotal Role in the Planning and Decision Making For the Schools

A customized report can help the school principal, as well as the school, administrate team make strategic decisions and plans related to the school. They can use the data to justify their strategic plans and decisions.
Using these highly customized reports, the administrative team can make decisions about hiring, firing, new classroom tools, the elimination of entire departments and take classroom decision to help the students perform better. The administrative teams can then use these customized reports to track understand the relevance and the value of the decisions they have taken – decisions that can improve the overall brand value and performance of the school and its students.

The Fedena school software allows users to create a custom report module that can then be used to create reports that contain fields of the user’s choice. These custom Reports can be created for students or employees of the school. The main advantage of this module is that the user can generate a report based on the information that they are looking for, thus saving them time, effort and generating an error-free report

school management software

Is your school management software keeping your ward secure?

How School Management Software Ensures Student Safety?

The idyllic idea of a school involves a utopian paradise where children have freedom and security in equal measure. Realistically speaking, however, the world can often be a dangerous and harmful place – especially to vulnerable communities like children, who often do not have the skills or agency to defend themselves. In the West, we are already seeing a spike in threats to student safety in the form of mass shootings, missing children, gang violence entering schools, etc. While in India, these are not as common as they are in the United States of America, student safety is still a top concern for school management.

Students are a group that is especially vulnerable due to their age and inexperience. Their security and safety are of prime importance for any school administrator, especially since students need to be focused on their academic endeavors rather than auxiliary concerns like these.

Maintaining a sense of safety is thus of primary importance and an issue schools must prioritize for themselves. With the growing role of technology, maintaining security for institutions is becoming easier, but did you know even your school management software can help ensure student safety?

Below we discuss in details the features of a school management software that help maintain the safety and security of students at your educational institution:

1. RFID Attendance Tracking

One of the keys to ensuring student safety is knowing or being able to easily access information about their whereabouts at any given time. Earlier we relied on attendance registers, a student’s assigned schedule and community knowledge from teachers and fellow students to know where a student is at any given point of time. However, good student management software like Fedena ensures that attendance tracking becomes a highly systemic process thanks to the use of allied technologies like RFID.

RFID stands for Radio Frequency Identification and refers to the use of a radio wave signals embedded in smart tags or chips in identity cards to track the coming and going of a student. Simply put, when a student uses their RFID enabled identity card to swipe in and out of the school, specific rooms, or to perform certain tasks like gaining access to canteen facilities or to check out school equipment, the school management software keeps track of this data. This makes it easier for school authorities to pull up information on the history of a student’s comings and goings within the school management software in real time and from anywhere.

2. Transport Tracking System

school bus tracking

It is not enough for school management to maintain a secure facility on just the school premises. Students – especially younger ones – are vulnerable during the chaotic time of entering and leaving school. In the confusion of what bus to board and where the student is alighting, it can be easy to lose track of students in even a smaller school.

Student management software solves for this sensitive issue by offering a reliable and robust transport tracking system. The transport tracking system keeps a record of the school’s transport assets, whether a student is one their assigned transport vehicle or not, and also offers live tracking and updates on routes and stops. This means that school management and concerned parents are able to keep an eye on their students at all times, even as they commute to and from school.

3. Sturdy Data Protection Systems

In these modern times, the importance of data security cannot be overstated. Student information is no different. In fact, in many ways, it is important to maintain the highest levels of security for student information – since it is often personal or logistical information about a minor student.

A student management software is inherently robust on the data protection front since this kind of sensitive information can only be accessed behind password protection and that too by authorized handles or logins only. Users need to be granted access to such information and the student management software also tracks who has accessed such information and sometimes how it has been used. An archival history of all actions is maintained within the school management software making it easy to go back and check on who has been accessing such information and why, as needed.

4. Secure Communication System

secured communication

One of the keys to maintaining safety and security of students is to ensure that information flows efficiently and optimally through the right channels to the right person. This means that there should be no leaking of information that might get into the wrong hands. A student management software enables this by making communication between various users secure, confidential and private through a variety of channels.

For instance, teachers can communicate directly with parents about student progress and grades using the inbuilt messaging in the student management software. Students may discuss group projects with their teacher and fellow group members securely using discussion groups set up for that very purpose. Such discussion groups can be closed or open to as many students as considered judicious for the given purpose.

Secure communication is key to ensuring a free flow of information between stakeholders in the educational ecosystem, while also ensuring that such information remains secure. It is key to maintaining a safe but communicative environment for students.

5. Instant System Wide Updates

In an emergency, it is necessary that information that helps students, parents, teachers, and staff be communicated swiftly and appropriately, while also reaching a large group of people at the same time. In student management software, this is made possible through features and plugins like the dashboard, instant SMS alerts, and instant email alerts.

For instance, in a school-wide alert, the most efficient method might be to use the dashboard to make an announcement that will show up on the dashboard of the school management software that everyone has access to. For limited groups or for reaching people’s phones in case of internet breakdown instant email alerts or instant SMS alerts might be respectively appropriate.

6. Robust Financial Security

robust financial security

A final piece of the puzzle for maintaining student safety and security is to ensure the safety of their financial information and transactions. This means the use of secure payment gateways, robustness in the generation of final information, and secure access to such kind of actions and information.

A student management software maintains this perfectly by ensuring such actions are only accessible to the appropriate users through judicious granting of access and maintenance of action history in the archives so such information can be looked up easily. This does not compromise on ease of use since student management software enables users to clear financial transactions or actions like fee payment, receipt generation, etc from anywhere and at any time using any device. Student security and safety does not have to result in a reduction of ease of use and convenience for parents and management, but it does not have to compromise on student safety or security either.

School ERP Software Analyse Student Performance

How Does School ERP Software Analyse Student Performance?

School ERP Software is key to understanding how students are doing

What is School ERP Software?

A School ERP Software is a tool, application, or platform that essentially helps manages the myriad of processes in an educational institution, like a school or college. Every school has a multitude of time-consuming, cumbersome, paper-based processes that are often more trouble than the time and effort they are worth. These processes can often make the functioning of a school feel incredibly bureaucratic. They are also draining in terms of labor, time, and overheads. A school ERP software helps keep these processes running smoothly, but reduces the time, cost, and labor burden of keeping them running.

It is a necessary tool that no modern school can function without. It makes schools more efficient, reduces time and labor burdens, and brings them into the new century since it capitalizes on an already technology-rich environment.

Why do we need to analyze student performance?

There is no progress without an understanding of the status quo of one’s work and a careful interpretation of actions taken so far vis a vis the outcomes they have produced. In an educational context, an analysis of student performance is necessary for similar reasons. In order to have students progress towards their educational goals, it is necessary to understand what they are doing, how they are doing it, where they succeed, where they falter, and why and how all these outcomes occur. This is already done in the educational ecosystem in a variety of ways – through exams, homework assignments, parent-teacher meetings, and goal setting for students at every stage of their educational career.

In the past, estimates have been made by parents, teachers, and students themselves about how they are performing, especially in comparison to their peers or the average. However, with the implementation of school ERP software far and wide in schools, this kind of guesswork – even when it is educated guesswork – is no longer needed. Instead, school, parents, teachers, and students can rely on accurate data being collected and recorded by ERP software.

This is merely the first step to measuring student progress by analyzing their performance. After data collection, teachers, parents, and students use their expertise, experience, and insights to understand and interpret their data. This kind of analyses helps them recognize and enhance successful practices, while also identifying and addressing blockers to success. This kind of reiterative process helps students engage in continual improvement, resulting in a data-driven culture of student performance analysis.

School ERP software is, of course, a very handy tool when it comes to this endeavor. This is because it is a data-driven product right from its inception. It works seamlessly and reliably in the background so students can focus on the actual performance and execution of their strategy, instead of constantly having to pull back to analyze how they are doing.

This is why it is necessary to have certain key features in school ERP system software. Some of these are discussed in detail below.

What School ERP Software features help analyze student performance?

1. Examination system

examination system

School ERP Software like Fedena’s examination system is a module that allows users to manage the examination process seamlessly. The examination module in school ERP software is flexible enough to allow users to set up exams in whatever formats they believe will be the best structure to analyze the absorption of learning material by the students. It can also adhere to existing school boards – from ICSE to CBSE, as needed. Exam reports are then instantly and easily shared with parents and students for their perusal within the school ERP system itself. This kind of instant feedback loop being created ensures that exams are not a farce, but data being collected by school ERP software for student betterment.

2. Assignment management system

Similar to the examination module, school ERP software also offers users an assignment management system. Using this teacher are able to give assignments – in class and homework – to their students within the school ERP software, ensuring there is no loss in the communication of the work to be done. Students are then able to submit their finished assignments within the school ERP software. This makes tracking of student performance on regular assignments more easy within the school ERP Software, making continual analysis and improvement possible. It makes homework go from being a chore to being a tool for continual improvement for student progress.

Learn -How to set up assignments in Fedena?

3. Course certificate completion

After all the examinations, assignments and testing comes the creation of a certificate signifying the progress that has been made by the student. A school ERP software can easily create these course completion certificates using the certificate generator module. The certificate is not a mere piece of paper that signifies the completion of a course – instead, it is a snapshot of the progress that has been made so far. The school ERP software can generate custom certificates, containing information like a journey of progress, grades, class average, and position in class amongst many other pieces of information you might wish to include.

4. Attendance system

One of the key indicators of student engagement and consequent progress within the educational ecosystem is their attendance record to classes and school itself. There is no better way to mark attendance than using the school ERP software. Often integrating with RFID scanners or other electronic tagging systems, the attendance tracking module in the school ERP software is the most reliable record of where a student is at any given time. This helps students, teachers, parents, and management identify any anomalies that might be occurring, identifying blockers that prevent a student from attending important classes, and also identify trends that might be affecting a student or groups of students, thanks to the data being collected by the school ERP software’s attendance tracking system. To do well, students need to first show up and the school ERP software’s attendance tracking system is step one in helping students achieve this.

5. Report center

The report center is the school ERP module is a catch-all for all sorts of reports being generated by the ERP Software. Data being generated by the school ERP software is extremely valuable since it is concrete information that helps us understand student performance and progress. This report center in the school ERP software can generate reports of all sorts – for students, employees, management, and even for other data like for fee schedules. These reports are the best way to collect and understand all the data stored in the school ERP software that actually affects student progress.

6. Discussion panel

discussion panel

A key element to measuring student progress is creating a space where students are able to interact with other stakeholders in order to ideate on certain tasks, assignments or any other school-related engagements. The discussion panel in the school ERP software is this very space. Students, teachers, and parents are able to interact, engage, and exchange vital information swiftly and efficiently within the school ERP software. They are able to post questions, ask for clarifications, share tips and suggestions, recommend solutions, etc within the school ERP software.

7. Placement system

The zenith of all student progress is their recruitment into higher education, or in the case of colleges, into employment. A school ERP software helps with even this aspect of student progress by making campus recruitment modules a feature they offer. Manage the entire end to end campus recruitment process within the school ERP software, while it collects and readies for analyses all data associated with the campus recruitment process.

8. Task management

task management

Despite great potential, many students, teachers, and parents fall apart when it comes to the organization of their time and responsibilities. The school ERP software offers the task management feature to help address this very blocker. The school ERP software’s task management module allows for students to be assigned tasks by their teachers. Employees can be assigned tasks by their employers or management. In turn, employees and students can upload documents and update their progress within the task management module in the school ERP software itself. A task can be closed by those who assigned it in the school ERP software by posting follow-ups or updates to specific items also. It is a well-rounded way to manage tasks using the school ERP software that is already being implemented in the school.

school fees management system

Important Features of Fees management System in School ERP

There is nothing to deny that fee management is one of the most important tasks that are done by a school on a regular basis. It is with the help of such work that a school is able to keep complete track of the fees that the students are paying. There was a time when such systems were pretty critical and there were plenty of errors involved in such work as well. This primarily boiled down to the fact that it was done in a manual way.

It also needs to be said in this context that such way of work ate up a lot of time as well. There were also different kinds of work involved over here. Examples of such would be generating fee receipts, canceling transactions, and getting details of paid fees the earlier year. It certainly did not help that as connected these tasks were they were diametrically different from each other. This was why there was such a need for an online fee management system. The main aim here was to cover the shortfalls in the system. This is where school fee management systems are making such a major difference in every sense of the term.

What is school fees management system?   

These are integrated systems that we are talking about over here. At a very basic level, they help you collect fees, issue receipts and generate and maintain reports. All this implies that your management becomes free of any trouble, a lot more convenient, and free of paper as well. In a nutshell, such a system makes your life a lot easier no matter how you look at it.    

Below have highlighted the imperative features of school fees software, and how it streamlines the fees process :

1. Incorporating the best of all systems from around the world

When it comes to the fee management system or module in your school ERP software you would want it to be the best. Ideally the best systems in these regard feature elements from all different such modules that are being used all around the world. At the very start, they should be able to help you set up the fee structure on the basis of student category or for a total course as such. The system should make it possible for you to collect fines for late payment of fees. At the same time, it should be able to provide discounts – both instant and fixed – as well.

2. Collecting various payments at one go

If you have a system of hostels and transport facilities as well the system in question should be good enough to let you collect them along with the academic fees and that too at one go. The system should let you check regularly the students who are defaulters in this regard. It should help you send such students – as well as their parents – notifications about pending fees by way of means such as SMS (short messaging service) and email. It should allow you to collect various kinds of reports on the basis of fees that have been collected or are pending as well as the receipts of the same.

3. Providing access to school finances

Normally the access to financial details of the school is limited to only a few members of the staff. They are normal people related to the administration as well as ones who are handling all the groundwork in this regard. The fee management system in question should be able to provide specific and controlled access to such users so that they can take all the details from the same and include it in the financial database as such. These systems should come with tax modules as well.

These tax modules should let the school impose necessary taxes on all the different kinds of fees that you are collecting. This includes the likes of the following:

4. Calculating the Taxes

You can easily use such a system in order to calculate all the taxes that may be applicable in these cases such as VAT (value added taxes). The system should also let you carry out other important transactions such as refunding and reverting fees. However, the access to such work should only be given to certain employees and it should be done on the basis of requirement.

5. Generating invoice Reports

The system should also let you generate invoice reports for the fees that are scheduled to be paid immediately. You should also be able to use the system to create custom categories so that you are able to record all the common transactions that are being done in your institution. The best systems in this regard also come with features such as tally integration. They should help you export financial transactions from the ERP system that you are using in your school. You can perform the sync in a manual way in bulk.

6. Syncing with Payment Gateways

Else, you can also do it as live sync. More important than anything else, you should be able to integrate the ERP system with your preferred payment gateway. This way, you would be able to collect the fees online as well. It should let you create account based maps. At the same time, the reports that it generates should be as comprehensive as possible including all the details that you may need at various points in time.    

How do school fees management system systems work?

A great benefit of school fees management system is the way that they function. They gather all the information related to students in the central database of your school and they also include extra information in the following areas:

  • Fee payment plans
  • School policies
  • Installments
  • Concessions
  • Scholarships
  • Due dates

All this information is collected by way of excel sheets within a span of 24 hours after the student has enrolled. They are also entered and then proofread with almost cent percent accuracy as well. This makes sure that there is no ambiguity in this regard at all.

These modules have been created with the specific intention of making sure that the work of fee collection and receipt generation can be done in the shortest span of time possible. It also works in such a way that normal human errors, in this case, can be mitigated at the earliest.

Making it safe for parents to make payments

The mode of payment of these systems is such that parents always feel safe in paying the money. The overall payment environment is as safe and secure as it can possibly get. There are so many ways in which parents can make payments in this regard.

They may be enumerated as below:

  • Cash
  • Challan
  • Cheque
  • Credit card
  • Bank transfer
  • Demand draft
  • Debit card

The multitude of payment options means that parents are now able to make the payments within a really short span of time. Since the process has become hassle-free they are able to enjoy it as well. In most schools, where such modes of payment are not used there is plenty of stress associated with the entire process since the parents have to pay them in person.

Conclusion

Technology is supposed to make human lives easier and systems such as these are a perfect embodiment of the same.