Student Registration and Admission Management System

Student Registration and Admission Management System

Every decade brings with itself new technological changes and new inventions that are changing the way the workforce functions.  One of the strongest new mantras that are redefining the present-day world is workforce management.

Today, not just the corporate world but even schools and colleges across the world are opting to take their processes online and automate their key functions. Student registration and admission management system is one such function of schools and colleges that is fast getting automated and processed online.

Let us know more about this system that is changing the way schools are functioning across the world

What is a student registration and admission management system?

Student registration and admission management software allow the school to manage the admission process with ease with the help of a school management software. This software helps you to automate the admission process making it more efficient and more effective.

Why choose a student registration and admission management system?

Automates the Process

The use of student registration and admission management system helps to automate the process for the school.

Schools no longer have to spend time collecting, sorting and documenting the forms. The student registration and admission management system can sort out the forms and store them in a digital format for easy access when needed.

The system also automates the process by sending out automated acknowledgments, payment receipts, and reminder emails when needed.

Reduces Error

An important function of a student registration system is that it reduces the chances of errors – both in filling the form as well as in the processing stage. If students were to miss out on filling information or fill out incorrect information, the system immediately alerts them of the errors.

For schools too, the systems no longer have to go through the thousands of registration forms and verify the accuracy of the information as incorrect forms are highlighted in the system.

No long queues   

With the help of student registration and admission management system students no longer need to wait in long queues to collect and submit forms. They can do the same online, submitting all the relevant documents with the click of the mouse.

Reduce Manpower

The admission season can be a chaotic season for schools, as all the manpower gets involved in the various functions related to admissions such as form distribution, collection, information verification, payment verification etc.

However, automating the process is a great way to save on your precious manpower while ensuring that all the tasks related to the admission season get completed with speed and efficiency – and without errors.

Reduces Paperwork

Admissions in the school usually translate into plenty of paperwork from admission forms, acknowledgment slips, reminder emails, payment receipts, student data forms, the list can be endless.

Using a digital system to manage this information and store in an online cloud that can be easily accessed by authorized individuals from any location.

Additionally, this information is secure and can be updated in real time, thus avoiding the need for tedious emails and file changes for an update in the student registration related information.

This reduction in paperwork is also relevant to the students as they no longer have to keep track of multiple print documents, making numerous copies of the same because they can complete the entire end-to-end registration process within minutes with the help of student registration and admission management system.

User and Environment-Friendly

Lastly, with all these features, it can be concluded that using an online system to manage student registration and admission is a user-friendly practice that saves effort, manpower, reduces error etc.

It also saves paper making it an environment-friendly option for schools who want to reduce their carbon footprint.

Recap: Reasons why Indian school don’t go for school management system

What are some essential features of using Fedena student registration and admission management system?

  • Manage Students and Employees details – Important student and employee related data such as Aadhar number, addresses, bank, and health information can be stored in a safe and secure manner.
  • Unique username to students – this ensures that the account is accessible only by the student,
  • Saved contact details to send immediate alerts to parents – These alerts can be related to attendance, student discipline or simply reminders related to payment and fees.
  • Automate attendance – An automatic attendance management system using biometric data helps save the time of the teachers in the classroom
  • Customize the admission forms – This essential feature helps to personalize the admission process for different batches of students with ease
  • Students Documents Management – This feature ensures that the essential documents related to each student are saved securely and can be easily accessed by authorized staff when needed
  • Batch Allotment– automatic allotment of batches every academic year reduces the burden on the administrative teams
  • Academic year records – The online system can also be used to store the academic records of all the students including alumni

 

school management system

Top reasons why Indian schools don’t go for School Management System?

And why you need a school management system anyway

What is school management system?

School management software is a type of organizational platform or tool that helps schools manage a multitude of their internal and external processes with the aid of technology. Simply put, school management system helps schools manage their processes more efficiently and in a less labor-intensive fashion by using a software application to take over these functions. The best kinds of processes that a school management software can master tend to be predictable, repetitive and have a clear set of functions to follow. This is why it may seem like school management system is a management aid only. But in reality, school management software is for everyone, including internal stakeholders like teachers, students, and non-education staff and external stakeholders like parents and management.

Why do schools need school management system?

The nostalgic idyll of a school being a simple set up where education is merely imparted from teacher to student with no organizational or institutional engagement is simply unrealistic. Schools, in reality, are large institutions with multiple moving parts that have to come together in complex fashions to ensure their smooth functioning. Relying on the aid of dedicated technology like school management system is therefore hardly an unnecessary indulgence – it helps every stakeholder in the educational ecosystem do their work more easily and efficiently with fewer errors. It also embraces technology which is now an inextricable part of our lived experience.

Despite this, many Indian schools are resistant to implement the use of school management software.

Their reasons are many but here are six that they give for not using school management system to make the day to day functioning of their institutions easier:

Reason One: “My school is fine, I don’t think I need school management system!”

Part of running a complex education institution like a school is to work towards continual improvement. While your school may currently managing their workload, embracing technology in order to ease the burden on staff, reduce the bottom-line cost to your school, and to embrace technology in order to prepare your staff and students for a tech-rich world is necessary. It is also unlikely your school will maintain the current status quo forever – student strength will increase, human resources changes will occur, the sheer work of running a school is unpredictable. A school ERP software is a key to being able to tackle the unpredictability and ever increasing work of running a school. Planning in advance to make optimal use of all resources – like school management software – ensures your school remains smoothly functioning consistently over long periods of time.

Reason Two: “School management system is too expensive!”

That dedicated educational technology is much too expensive for schools is a gross misconception that plagues the educational ecosystem to this date. It is a relic of the past where low-cost technology seemed like a dream. In the present day, however, thanks to advances in technology, the ubiquity of their use, and an increasingly tech-driven world, even dedicated technology is more accessible than ever before.

Online school management software is especially very accessible in terms of finance for a lot of schools. Open source school management system like Fedena allows schools to access low-cost tools and customize them to their exact needs ensure that schools are getting their money’s worth when it comes to educational technology.

 

Reason Three: “My school is not big enough/too small to use a school management system!”

There is no threshold to be hit by your school in terms of strength, size, or popularity to make the use of educational technology to improve its functioning. School ERP system software like Fedena is useful for everyone – no matter how small or big. For smaller schools with less funding, it helps reduce labor costs and improves time efficiency, a big perk for schools running on a lean budget. For bigger schools, it helps manage the many complexities that go into the running of a juggernaut institution, from dousing the little fires that spring up every day to effectively addressing ongoing endemic problems.

Reason Four: “My administrative staff doesn’t need an online school management system!”

While it is true that school management software system excels at handling processes, this does not mean that it is useless for other stakeholders in the educational ecosystem. School management software helps teachers be more accessible to students and better manage their classrooms, for parents to monitor their child’s progress more easily and work as a team with the school, for management to better implement their funding thanks to reduction in inefficiencies, and for administrators to reduce the impact of human error in quickly and efficiently managing a variety of administrative functions.

Reason Five: “Training people to use school management software is too difficult!”

When it comes to maximizing the use of school management software by people at school, it all depends on training. Choosing an easy to use, flexible but robust school management software is key to ensuring its use by your school. Good school management software like Fedena offers hands-on training that on-boards all stakeholders at your school. The learning curve is not hard even for the most ardent of luddites. It is important to realize that training is key to making the most of your school management software and must be a consideration when investing in one.

Recap: Why choose automated student attendance management system for your institute?

Reason Six: “School management system won’t work with my other applications!”

Most schools already have some platforms and tools that they have been using effectively for years. It is not sensible to expect that schools discard technologies and tools that are comprehensively addressing their needs and that their stakeholders are used to. Again, this is where the choice is made in which school management software to invest in comes into play. Choose a school management software like Fedea is very friendly to other technologies thanks to the vast number of plugins and integrations that it allows to be on-boarded onto its platform.

automated student attendance management system

Why choose automated student attendance management system for your institute?

Before you choose an attendance management system for your school you would first need to know what it is. These are basically systems that use biometric technology such as access cards and the like. They keep track of the attendance of your students as well as staff members. They help you maintain accurate records in a quick manner and over the years they have become integral parts of school management as such.

The features of automated student attendance management system

There are several reasons why you should choose an automated student attendance management system for your school. The first important reason, in this case, is that they come loaded with features. These features make it really easy for you – the school administration – to run the affairs in this particular regard. They may be enumerated as below:

  • Leave management
  • Biometric or RFID integration
  • Managing half or full day attendance
  • Subject wise attendance
  • Managing daily attendance reports
  • Providing instant notifications to parents

It needs to be said in this particular context that technology is always evolving and the same thing can be said of these systems as well.

Why student attendance management system is useful?

There are several reasons why these automated student attendance management systems are being thought of as being so useful in the first place. Those reasons may be enumerated as below:

  • Assuring the safety of students
  • Increasing the productivity of teachers
  • Improving communication between parents and teachers
  • Developing discipline and punctuality
  • Helping with course management
  • Improving the results of students
  • Stimulating student behavior
  • Improving salary calculation
  • Saving time
  • Being environment-friendly

Speed and accuracy

This is one of the best reasons why you would need such a system in your school in the first place. If your school management software has a students’ attendance management module in it, it is always great. This is because then there is no need for you to maintain such data in a manual way as you were used to doing till date. In any case, such processes are cumbersome and long, which means that they are better absent than present. With such a system students can easily log on to an online system and mark their attendance.

This would help save the extra time and effort that are otherwise incurred in these processes by the teachers. These systems are infinitely faster and the same can be said of their accuracy as well. This is why they are so much better than the manual attendance systems in every sense of the word. They are created in such a way that you can avoid making any incorrect data entry as such and there would be no duplication as well. More than anything else, such a system would help reduce paperwork that is so mundane in any case!   

Generating reports in an automatic manner

Quite often teachers have to access the attendance reports of their students on an urgent basis. It could be for reasons related to discipline or for meetings with the parents. When you use a student attendance management system you basically make sure that reports can be created with just a click of your button. This way, you – the school management – are also able to get access to various summaries, and trend reports that are connected to the attendance ones.

Increases punctuality

These systems are simply great when it comes to enhancing punctuality among students.

In a manual system, the entire operation happens on a daily basis and the teacher enforces the attendance on a daily basis as well. However, with the cloud-based online student attendance management systems that we are talking about over here, you can actually record the time at which each student is attending the school in an accurate manner. This, in turn, allows you to monitor which students are being tardy in this regard and then pull up students to teach them why it is important to be punctual at school.

Recap: School ERP vs College ERP

Sending alerts to parents

When you use an online attendance management system for students it becomes easier for you to send automatic alerts to the parents if their wards are not attending the school. You can be sure that this is something that would be impossible if you were using a manual system. However, with a school management software that would store all necessary data related to your institute, this would be as easy as it gets. In fact, these systems can also store the contact details of the parents and this way it would be easier for you to send notifications to the parents as well.

The parents too would be benefited by this as they would be able to stay updated with the attendance related details of their kids. They would have a clear idea of the number of classes that their children are missing out on.

Managing the attendance of staff

With the help of the attendance management systems, you would be able to keep track of the attendance of your staff as well. This includes both your teaching and non-teaching staff. This way, you would find it easier to calculate the number of leaves that they have availed and keep track of the number of days and hours that they have worked as well.

This, in turn, would help you work with a lot of accuracy and ease than would otherwise have been possible.     

 

School ERP Modules Differ From College ERP Modules

How Do School ERP Modules Differ From College ERP Modules?

Often interchangeable, school ERP modules are not necessarily for universal use

What are school ERP modules or college ERP modules?

School ERP modules or college ERP modules are both management software that helps your educational institution – whether a school or a college – run more efficiently. Both school ERP modules and college ERP modules are essentially tools or platforms that take over and automate certain processes that the educational institution functions on. Currently, these functions or tasks are being performed by humans and are thus error-prone, not to mention the massive labor cost and time commitment they incur. School ERP modules and college ERP modules help reduce this burden, thus boosting productivity and efficiency within the educational institution.

While both school ERP modules and college ERP modules are often used interchangeably, some differences do exist that must be kept in mind when purchasing or using either. These differences may seem minor or easily worked around using either school ERP modules or college ERP modules but it is important to be aware of these variations before using either of these two types of management software.

Below we discuss in greater detail how School ERP Modules differ from College ERP Modules:

Examination

When it comes to exams, schools and colleges run on different schedules and thus need different modules. For instance school ERP modules function on a semester wise or quarter wise system, with regular examinations and assessments taking place every six months or three months, depending on the school’s examination schedule. For a college ERP module, however, the examination usually takes place course wise, once a semester. Students sign up for courses, not semester, meaning that not all students will take the course exam in the same year, necessarily. This is especially the case in more senior years at college, once mandatory or required courses are completed and college students move to take elective courses entirely. At a school, however, the subjects and administration of their exams are more standardized.

Assessment

Assessment is also an area in which there has to be some differentiation between school ERP modules and college ERP modules. In school, one cannot progress from one year to the next without passing all the subjects that are being taught that year. This means that one cannot just repeat a subject while moving on to the next year with other subjects. The school ERP module is set up to assess students accordingly, using this pass and fail the assessment system. In a college, however, students can have a backlog while still progressing from year to year. This means that they can write makeup exams or retake a previous years exam without a time delay in terms of their progression from year to year. A college ERP module’s assessment rules are thus set up accordingly.

Attendance

At a school, attendance is assessed in various fashions – it is unlikely that a student who has marked their attendance for a day is going to be missing attendance for individual subjects unless sanctioned to do so. Attendance is thus a disciplinary issue. School ERP modules may thus mark attendance by day or throw up a red flag if there is an unsanctioned absence. In college, however, attendance is assessed subject wise at the end of the year and being able to sit for an exam is predicated on meeting those attendance requirements. Attendance thus becomes a prerequisite to be met for assessment. College ERP modules thus measure the attendance rate of students subject wise, rather than an overall attendance record.

Recap: What to expect from Fedena in 2019?

Batch & Course

In both schools and colleges, attendance, assessment, and examinations are highly dependent on how time is broken down in each of these institutions. For schools, the yearly batch seems to be of the most significance – students progress from year to year, and all their attendance, assessment and examination rules are thus based on their batch year. School ERP modules reflect this system automatically. For colleges, however, progress is determined by course, rather than the year in which attendance, assessment, and examinations are measures. This difference is reflected in dedicated college ERP modules.

What You Can Expect from Fedena in 2019?

Fedena is evolving consistently, every year making significant improvements in functionalities and constantly redefining its goals to impart a wonderful user experience and to make to product more modern, automated and futuristic so that it helps the institute in running their daily operations in a much more better way.

In 2018, we have seen from the Tax module to ID Card/Certificate generation module and for this year there are various innovative feature is in-line which will totally upgrade the Fedena.

Here are some key features which are going to be the part of Fedena in 2019, and will make it more sophisticated school management system :

  • Transport Vehicle Tracking in Mobile App

The vehicle tracking system in the transport module will allow integration of GPS devices on school vehicles. Parents can track the location of their wards vehicle during a trip and also be notified during various points of the trip like bus starting from school, bus reaching near the defined stop etc.

  • Lesson Plan

Syllabus plans can be created by the school at the start of the academic year. The structure can be defined by the school to capture the required details. Lesson plans can be created by the teachers for a specific duration like a week or a month. Teachers can record notes and comments against the lesson plan and send notifications to students and parents.

  • Custom Report Card Templates in Gradebook

The biggest update to Gradebook in 2019, Report Card Templates will allow users to select from a list of report card designs as per the need of the school. These templates will allow different types of details like attendance, performance analysis graphs, student photo etc. to be shown in the report card in different color and designs. 

  • Customizable SMS Templates

With this new feature, schools can customize SMS messages sent from Fedena with their own content. All automated SMS sent can be configured by the school. SMS messages that are sent often can also be saved as templates and sent quickly.

  • Mobile App – Arabic & French

The Fedena Connect mobile app brings the same multi-language support you have enjoyed in the Fedena web app. Starting next year, the mobile app will be available in 2 new languages – Arabic and French.

School ERP App

How School ERP App bridges the gap among Parents, Teachers & Students?

The educational industry is evolving as, like all other industries in the world, it is also embracing technology in order to become better. It is looking to establish itself in a more efficient and effective manner. All around the world educational institutions are looking to becoming as productive as they can be with the help of the resources that they have access to. The main aim, in this case, is to bridge the gaps that are there in the educational system as of now. This is where the software solutions, which happen to be Cloud-based in nature, are playing such an important role.

They can be called a game changer in the context of the educational industry and have made the process of administering educational entities such as schools a lot easier than what it was before. The enrollment procedures have become quicker than earlier, it is easier to manage data, and other operations are also now being done with a greater degree of efficiency. It can be said for sure that with the progress in the technological domain schools are becoming more skilled in that particular respect as well. They are a lot more prepared when it comes to taking on the world, as it were.

A significant part of this development has been improving the communication between the most important stakeholders of a school from an academic point of view – parents, teachers, and students.

How have the parents realized this?

There are plenty of parents in the system who are now able to understand the true benefits of a school management app from the point of view of communication. It must also be said that they have been rather quick to cash in on such opportunities. They know that these technological tools are capable of managing in an effective manner all the educational resources available in a school. This is the reason why schools are opting for school management app when it comes to managing the gaps in communication between them, their wards – the students – and the teachers.

They understand that these systems are capable of creating a new experience that can create the educational pathways for generations to come. These days, ERP (enterprise resource planning) systems are capable of dealing with a wide range of school-related functions such as the following:

  • admissions
  • fees management
  • results management
  • attendance
  • library management
  • timetable
  • staff
  • payroll
  • instant notifications
  • alumni
  • documents
  • transport
  • online examination
  • hostel
  • school calendar
  • registration of students

This is the reason why these systems are being hailed as state of the art ones. It also helps that educational institutions these days have become a lot more open when it comes to embracing such change. These systems have been created in such a way that they are able to manage various requirements of a school.  

Thinking in the future

One of the greatest features of a School ERP App is that they are a lot ahead of the time that they are being used in. They have been created keeping the future in mind. They have been developed in an extensive manner so that they are able to deliver some really unique features such as online dashboards.

These dashboards come in extremely handy in the sense that you get all the information that you need on various aspects of a school at a single place. They also have calendars that contain all the important events that are to be organized by the school within a certain period of time.

The best part of these calendars is that they may be accessed from a wide range of perspectives such as the following:

  • academics
  • exams
  • festivals
  • religious holidays
  • cultural holidays

They come with attendance management features as well which enables all the users to keep track of attendance of the students. This means that in case a student is absent for some reason or the other the parents can come to know of it straight away, provided they did not have that knowledge already.

Recap: How teachers can help students during their pre-board examination preparation?

They have sections on homework where all the users can get complete information on homework being assigned by the schools regularly. There are sections on fees as well that enables the users to get information related to fees payment and other relevant matters on their registered cell phones.

This allows parents and students to keep track of the schedule of fees, the fees that have already been paid, the installments that would be due in short time, and all the installments that they are yet to pay.

There are sections on results as well where the users can get complete information on results and the like in a timeline sort of view. Schools can send such information on parents on a regular basis through these apps and parents can also receive them without any problem whatsoever.

Conclusion

Thus, as you can see, a school management mobile app provides all users all the information that they need on their fingertips and thus does away with any chance of any miscommunication or other such issues. This is perhaps the reason why these technological tools have become so indispensable for the schools today. This is applicable for the parents and the students as well as they now no longer need to worry about getting proper information. It is expected that in the days to come the companies that are developing such products and services would train their energies and resources on a quicker delivery.

The aim, in this case, needs to be on providing the very best possible product for the users and being as unique as they can be so that the different needs of the users can be met on a more than adequate manner. They are looking to make a major impact – albeit a positive one – on the entire education sector as such. They are always making their best efforts in order to make sure that they can make their own fair contribution to the development of the education sector.    

leave management with school ERP software

Revolutionize Leave Management with School ERP Software

Discover the difference Leave Management with School ERP software makes

What is Leave Management?

Very simply put, leave management is the tracking of employees who are applying for leave, the granting of said leave by the employer, and the ongoing tracking of leaves and holidays have taken over a given period of time. Leave management can be tracked on a predefined timeframe set by the employer themselves – so leaves can be applied for, granted, and tracked on a half-yearly, yearly, quarterly, monthly, or semester wise bases.

Leave management helps streamline the entire attendance management process in a way like never before. With leave management, employers or institutions have a better sense of when and how their employees show up for work and when they do not.

Leave management is also useful in terms of gaining data about an institution’s functioning, especially with regards to its employees. For instance, leave management helps identify patterns that may be indicating issues that could easily be resolved or provide some data about employee productivity or even just simple information about attendance patterns for various groups of employees. This information can then influence various administrative and human resources management decisions that the institution may make.

What is School ERP Software?

School ERP software is a tool or platform that helps schools manage their daily and ongoing processing that is a part of running an educational institution. This means it is a tool that allows certain repetitive or common processes that are usually performed by human personnel to be taken over by technology. In these modern times, most schools are using some sort of school ERP software to help manage their running of the school. School ERP software can handle a multitude of tasks – from admissions to accounting to alumni management. It is thus useful for a variety of stakeholders in the educational ecosystem, from parents to teachers to students to management to non-education staff like administrators or the finance team.

Why does institute needs Leave Management feature in School ERP Software?

Leave management with school ERP software can really enhance your educational institution’s usage of this piece of technology. Combining leave management with school ERP software integrates the system of leave application, granting, and tracking in the same tool that is being used to manage all other internal and external school processes. Instead of using traditional methods like an attendance register, leave management with school ERP software makes the whole process easy and free of fuss.

What are the benefits of Leave Management with School ERP Software?

The advantages of leave management with school ERP software are many and affect every stakeholder in the educational ecosystem. Broadly speaking, the automation of leave management with school ERP software takes a process that was originally driven by humans and uses technology to resolve it instead. This signals to the world that the school using leave management with school ERP software is technologically proficient, forward-thinking, and preparing students to be ready for a globalized and highly high tech world.

But how does leave management with school ERP software benefit various people at an educational institution specifically? Below we discuss the many ways leave management with school ERP software works for all of these different stakeholders – from management to administrators to teachers and students:

The Benefits of Leave management with School ERP Software for Management:
  • Reduction in labor costs

Leave management with school ERP software helps management reduce labor costs by a significant amount. Ordinarily, the processing of leave applications and granting or denial of leaves would be managed by some human resource in the administrative team of a school. With leave management with school ERP software, this entire process is automated. Once the school-specific rules and guidelines are programmed in, teachers and students merely apply for leave within the software and are notified of their status within it too. The school ERP software maintains records automatically, eliminating that task for a human resource also.

  • Reduction in overhead costs

As explained above, leave management with school ERP software results in a significant reduction in labor costs, thanks to the elimination of the need for human intervention in the entire leave application and leave granting process. This also means a reduction in overhead costs for management. How? First, the reduction in labor costs means that management is saving allied costs of having to employ and train another human resource. Further, the peripheral costs from the leave application — from the production costs of application forms to the time spent by multiple humans processing it — are also reduced. These small reductions may seem insignificant at first glance, but truly add up to positively impact the school’s bottom lines. It is a win-win for management on the whole.

The Benefits of Leave Management with school ERP Software for Administrators:

Leave management with school ERP software is primarily an administrative function, making this a tool that is especially helpful to school administrators. Here is how leave management with school ERP software helps them:

  • Employee leaves maintenance

The key function of leave management with school ERP software is to maintain a record of application and granting of leaves for employees like teachers or non-education staff and even students. This tracking of attendance and leave-taking is important not just on the practical level of knowing who is available at any given point of time but also in terms of understanding the functioning of the school better. Leave management with school ERP software enables schools to better manage their facilities and create policies and rules that are responsive to reality rather than perception.

  • Leave Notifications and Reminders

When you deploy leave management with school ERP software, the questions “Is such and such on leave?” becomes obsolete. This is because leave management with school ERP software allows for leave notifications or reminders to be sent out to all relevant parties that need to be kept in the loop. For instance, you can set up a notification or reminder system for all leaves taken by teachers to be sent automatically to the finance department to ensure efficient payroll processing.

  • Manage leave classifications

Leave management with school ERP software allows administrators to add and edit the various types of leave that are offered by the school. In general, educational institutions offer different types of leaves – from sick leave to personal days, to leaves with loss of pay, to annual leave. Obviously, these types of leaves are static. When you integrate leave management with school ERP software it is possible to change these classifications easily and quickly.

  • Create leave reports

In the end, leave management with school ERP software is the first step to creating a comprehensive understanding of the attendance and leave-taking habits of both students and staff at your school. Deploying leave management with school ERP software enables you to generate informative robots that capture this data in a useful way.

Recap: How School management system ease the admission process?

The Benefits of Leave Management with school ERP Software for teachers and students:

The usefulness of leave management with school ERP software is universal. This means that leave management with school ERP software can be helpful to not just administrators, but also teachers and students. Here is how leave management with school ERP software also helps teachers and students:

  • Apply for leaves

Integrating leave management with school ERP software will make applying for leaves a complete breeze. Teachers and students will just be able to use the existing school ERP software they are familiar with to apply for leave from within their app. When using leave management with school ERP software like Fedena, it is possible to apply for leave at any time from any platform or device. Being able to swiftly and easily apply for leave reduces an immense burden on not just the teachers and students of a school, but also its staff that would other be burdened with the task of having to keep track of these applications, have them processed, and then communicate that to the applicant. Instead with leave management with school ERP software, labor, and overhead costs are reduced and time is utilized more efficiently thanks to automation of leave management in itself.

  • Track remaining leaves

Leave management with school ERP software helps teachers and students know at a glance how many leaves they have remaining. This is because using leave management with school ERP software helps tracks days attended and leaves taken against the school’s holiday calendar and attendance requirements easily within one tool. It is important for teachers and students to be able to track their status using leave management with school ERP software because it helps them better plan their days and adjust the pace of their teaching and learning accordingly.

  • Instant notification on application status

Okay, you have applied for leave in the leave management with school ERP software. Now what? Integrating leave management with school ERP software allows teachers and students to get notified in real time about the status of their leave application. This is because the school ERP software is available across multiple devices and at any time for students and teachers. Integrating leave management with school ERP software only extends the omniscience of this piece of technology.

School Management Software to ease admission process

How Fedena School Management Software Ease The Admission Process?

All across India, the December heralds the month of school admissions. During this season, one often sees long serpentine queues near schools and educational institutes and parents wake up in the wee hours of the day and stand in line the entire day to secure admissions forms for their kids.

For schools too, this time of the year can a chaotic time as schools need to focus of issuing admission forms, collating the fees for the same, collecting data, saving and managing the data, sorting admissions… the list can be endless.

However, an easy solution to opt for school management software modules with a feature for admission module in school management. Today, schools and educational institutes all over the world are comprehending the need for a school enrolment software that can help the administration team take care of the school admissions in a seamless manner.

Here are the top 8 ways shows that how school management software simplifies the admission process:

Simpler Distribution of Admission Forms

With the help of a school enrolment software, the schools can distribute the admission forms to a wider audience as it offers them the option to make a payment online and simply download the admission forms at the click of a mouse.

This admission form can be downloaded from the website or social media channels and hence is accessible to a wider range of audience.

Easy Form Submission

The digitally savvy students and their parents can not only download the form at the click of the mouse, but they can also use various mobile and cloud-based applications of the school management software modules to allow the parents to submit the forms and upload the various admission documents as needed. All the submissions and the documents related to the admission on a student can easily be done online using the various features and the functionalities of the admission module in school management.

Simple And Seamless Admission Tracking

Traditional paper-driven admission systems are also characterized by endless phone calls by hassled parents and students looking for information on the admission process, updates on the application status and other admissions-related information. However, school management software modules, schools can send parents and students timely updates about the admission process.

This involves updating parents automatically on admission test dates, locations, results, interview date, reminders as well as final admission status. Automation of this process saves parents the hassle of endless calls to the school team. With the help of technology, the administration can send parents automatic emails and mobile messages – as and when needed.

An Effective Admission Marketing Tools For Schools

This paperless admission process is not only easier for the parents and the administration team, but it also helps to create a savvy and modern image of the school in the minds of the parents.

Additionally, this digital system helps the schools to maintain a database of all the applicants across the years. The schools can then reach out to these students and use the software to send out automatic updates and emails about events in the schools, new course and special guest lectures as and when needed.

Creates A Uniformed Admission Experience Across Multiple School Campuses

Today, schools’ no longer function as standalone units and many schools have multiple campuses across various locations. The use of an admission module in school management will ensure that parents and students have a similarly seamless experience irrespective of the location. It also ensures that the admission process can be managed in a multilingual manner for parents or guardians who are more comfortable in local languages.

Secures Post-Admission Data Of All The Students

Using a school management software module with a feature for admission module in school management enables schools to securely store all the student-related data such as financial fees information, addresses, medical history in a safe digital platform. This only not ensures the information can be accessed by unauthorized personnel, but it saves schools the hassle of keeping all the admission forms and other data in a safe vault or storehouse.

Recap: How school ERP software can benefits school, students and others?

Creates An Error Free Admission Process

The admission season is a stressful season with plenty of opportunity for human error. The pressure of meeting the admission targets, the constant deadline and the tension of procession thousands of applications, can often be a cause of errors in the admission process. This is embracing for the school and can even cost the school its reputation. The use of a school management software module helps eliminate reasons potential for such careless errors.

Creates Simpler Fee Management And Timetable Management Process

The admission season is also characterized by the collection of multiple fees such as admission fees, transport fees, books, library fees and the creation of a timetable. Both these tasks are stressful for school teams. The use of a school management software module with a feature for admission module in school management enables schools to simpler ways to for the schools to manage fee payment and automatic invoice generation. The online system also generates a fee summary at the start of every academic year to ensure that students and parents are aware of the financial obligations and automatic updates to parents ensure that they get timely reminders for the payment.

The online system also helps the class teachers during the admission season to schedule the timetable for the years, including details such as the number of students per class, teachers and substitute teachers assigned.

When selecting a school for their children, ease of admission is an essential feature that many schools tend to overlook. With the help of school management software modules with a feature for admission module in school management schools can make the admission season an easier experience for the parents as well as for their staff.

Today, we live in an era where time is an essential and scarce resource. Using a school management software module can help schools ease out the admission process for schools.

how School ERP Software benefits school, students and others?

Go Paperless: How School ERP Software Can Benefits School, Students & Others?

Save Paper, Go Green is a very popular mantra among conservationists working to save the environment. Every year, the world produces more than 300 million tons of paper and over 60% of the timber harvested worldwide each year is used for paper and its products. However, by going paperless, there are numerous benefits to the environment 

Besides these benefits, going paperless by adopting a school ERP software also offers multiple benefits to schools, students, parents, teachers, and administrators.

But what does going paperless entail?

Going paperless essentially meaning adopting a digital system such as a school ERP software that allows for the electronic creation and storage of documents and files to manage school data instead of the traditional format of the paper.

Benefits of School ERP To Schools:

Traditionally schools generate a lot of data from the academic records of students, to financial details, medical data, administration related information and this often mounts to reams and reams of paper that need to be collated, sorted and stored.

By going paperless with a school ERP system, it becomes easy to manage and store this data in a hassle-free manner. Additionally, the school ERP system adds an element of security to this data so that is cannot be accessed by unauthorised individuals.

For the authorized individuals looking for data, it ensures that there is real time access and any change made in the system can immediately be seen and approved.

Benefits of School ERP SoftwareTo Students:

Today, students are digitally savvy, and many learners prefer learning online through games, tablets, websites than traditional textbooks. For these students online learning options that are available at the click of a mouse help improve their classroom experience as well as appeals to their learning style. Using an ERP school system with a learning management module will help schools to create a paperless interactive learning environment which appeals to the children of the digital age.

Benefits of School ERP To Teachers:

Going paperless with the help of a school ERP software provides multiple benefits to the teachers. It ensures that routine tasks such as attendance management, test grading, report card management gets taken care of in a seamless and effective manner without any involvement of the teachers. Automation of these tasks frees up time so that the teachers can utilise the classroom time in an effective manner.

Additionally, by going paperless and elimination text books, teachers get an opportunity to provide course materials for students electronically, It also facilitates electronic homework and assignment submission where teachers can access, verify and provide feedback on the same with grades.

Another benefit of going paperless and eliminating the need for a school diary as the school ERP system sends automatic updates to the parents when needed. This way the parents stay updated about the child’s experience in schools and the teachers do not have to spend hours writing notes in the school diary.

Benefits of School ERP Software to Parents:

Going paperless involves the adoption of a school ERP system which then collates and manages all the data for the school. For the parents, this ensures that the automatic system keeps them constantly updated on the happenings in schools, they can track their children in school, stay updated on the whereabouts of the school bus and know that their child is safe in school.

It also makes other processes such payment of fees, admissions, miscellaneous formal procedures easier as the online system allows the parents to complete these procedures from the comfort of their home rather than spend time standing in long serpentine queues.

RecapHow Does Biometric School Attendance Management Software Simplify Payroll?

Benefits of ERP System to Administrators:

Going paperless offers multiple benefits to the school administration team as the collation of data and managing the data becomes a lot easier on an online system. School admission data, as well as student-related data, can easily be managed without struggling through reams of data. Additionally, this data can be accessed easily and changes to the same can be managed without any stress.

While there is no denying that going paperless helps to save the environment and reduce waste, there are numerous benefits for a school from going paperless. Today, digital tools for schools and in education are slowly gaining momentum in school and educational institutes around the world.  

Biometric School Attendance Management Software

How Does Biometric School Attendance Management Software Simplify Payroll?

Biometric School Attendance Management Software Your Finance Team Will Love

What is Biometric School Attendance Management Software?

Biometric school attendance software is software that collects biometric information in order to collate attendance data. Think of a fingerprint scanner or an iris reader that you might have seen in your school or office at ports of entry and exit. These are simply a type of biometric school attendance software that is already in your school. Increasingly, thanks to more easily accessible technology and growing student security needs, biometric student attendance software are really gaining a foothold and becoming more prevalent in our educational institutions like schools and colleges. Biometric school attendance management software might seem like futuristic technologies for fancy school, but they are actually cost-effective and highly useful for all stakeholders in the educational ecosystem.

Biometric school attendance software relies on biometrics – measurable information based on human characteristics – to track the attendance of everyone from teachers to staff to students. The biometric school attendance software essentially tracks in real time every entry and exit of every person entering and leaving a building. It is arguably the most effective school attendance software on the market.

Why do Schools Need Biometric School Attendance Software?

It could be argued that school essentially functions as a job for students. It certainly does for teachers. It is thus necessary that the very concept of attendance be treated seriously by all parties. Previously, we have used devices like signing in at attendance registers or asking security or administrative personnel to confirm the attendance of teachers, or just using an honor system. These systems are unfeasible for a variety of reasons, ranging from being impossible to scale up in the case of the honor system or self sign in to incredibly expensive and unreliable in case of having a human resource keep track of comings and goings. They have been in use for so long because of the inaccessibility of expensive technology. However, this is no longer the case. Nowadays, biometric school attendance software is widely available, financially viable, and easily installed at your school.

Schools and other educational institutions are where students and teachers spend most of their days. It is necessary that their whereabouts are known and accounted for, in order to maintain a secure facility. Relying on traditional methods like eyewitness accounts and self-sign ins is not feasible, especially when technology like biometric school attendance software is so highly accessible.

Whom Biometric School Attendance Management Software Help?

It might seem like biometric school attendance software is only useful for truant students. But as has already been discussed above, biometric school attendance does not just track student attendance but also tracks the attendance and leaves of teachers and other non-education or administrative staff. This helps management keep track of the daily functioning of the school easily and cost-effectively, helping them manage their bottom line. This is vital for management considering the financial setbacks and funding cuts that most schools and colleges face these days. Biometric school attendance software is thus useful to every single stakeholder in the educational ecosystem.

How is Payroll Processing Impacted by Biometric School Attendance Software?

Payroll processing is one of the most important, yet time-consuming and taxing functions in a school. So how can your biometric school attendance software help? Below we discuss how payroll processing is made easier thanks to the impact the right biometric school attendance software can make. Overall, these advantages help feel payroll processing software accurate information automatically.

  • Real-Time Tracking of Attendance

With biometric school attendance software, the need to review archived tapes or attendance logs is eliminated. Instead, know when teachers or non-education or administrative staff is entering and exiting the school in real time. This is because the biometric school attendance software reads, stores, and shares entry and exit data in a matter of seconds. No lag time in the storage of attendance means that you know exactly where teachers or staff are at any given point of time.

  • No Fraudulent Attendance

Attendance can often be faked or manipulated by malicious elements in the school ecosystem. Much like their students, sometimes teachers and staff can attempt to have someone sign in on their behalf in the traditional paper and pencil attendance register. This is practically impossible with biometric school attendance software. This is because the biometric school attendance software reads biometric information that is unique to each human. Proxy attendance – a very huge student problem in Indian schools and colleges – is entirely eliminated by biometric school attendance software. This reduction of fraudulent attendance reports is necessary for school, especially, who are constantly dealing with budget cuts and must pinch pennies where they can.

Recap: Top 7 integration in School ERP Software

  • Automated Payroll Processing

No employee likes to wait to be paid and this is no different for teachers and staff in a school. Since payroll is such a sensitive function, it usually is a huge undertaking for a school’s finance team in terms of time and labor. But no more! Now, Your payroll processing software can be plugged into your biometric school attendance software to streamline and automate payroll processing. This is because the biometric school attendance software is reliably tracking attendance and leaves of teachers and staff throughout the day. It is also able to share this information with the payroll processing software and then make the required deductions or additions to the payroll, on a person by person basis. Using biometric school attendance software in conjunction with your payroll processing software pretty much automates the payroll processing entirely.

  • Reduction in Payroll Errors

Thanks to the accuracy of information that the biometric school attendance software receives and shares, the data it shares regarding school attendance and leaves records can be relied on. This means that when a payroll processing software is plugged into it, people’s pay is being processed based on reliable information – instead of self-reported information or information that is prone to error thanks to a human recording it through observation. A biometric school attendance software is thus less susceptible to errors than a fallible human, making it the better option for payroll processing.

integration in school erp software

Top Seven Integrations In Any School ERP Software

Your school ERP software is highly capable

What are integrations in school ERP software?

School ERP software is any tool or platform used to manage a variety of processes and functions in an educational institution. While most school ERP software has inbuilt functionalities that address all the needs of various stakeholders in the educational institution, oftentimes users want their school ERP software to do more. This is where integrations come in. Integrations refer to the capability of your school ERP software to work with or collaborate with an external functionality and have it smoothly work like it would normally. For instance, an email integration allows you to basically connect your school ERP software to your email client so that you can easily integrate or shift between these two applications as needed.

Why do we need integrations in school ERP software?

School ERP software tends to be quite comprehensive in nature. It makes sense why – the very purpose of a school ERP software is to be a robust and reliable tool that handles every function and process an educational institution could need. Why then would we need integrations for our school ERP software?

To answer this question it is important to understand that educational institutions do not function in silos. They often have to interact with stakeholders that might not be within this field. They might be using software and hardware that was not necessarily built for educational institutions. Their capabilities are affected by these factors and the fact that dedicated educational technology is still a nascent trend. For a while now educational institutions have relied on using technology or tools or platforms for various functionalities that may have not been built for them, but have become the de facto tool, software, or platform to use in a given industry or by a given stakeholder.

Often times, these types of preferences are deeply ingrained and difficult to change, especially when it comes to external entities. This is where integrations come in to save the day. With integrations, educational institutions bridge the gap between their school ERP software and whatever tool, software, or platform that is already in use by stakeholders they have to work with.

Who benefits from integrations in school ERP software?

A common misconception about school ERP software is that it is only useful for administrative staff in educational institutions. This is because school ERP software is so adept at taking over processes or non-education functions that administrative staff is primarily responsible for in most educational institutions. But nothing could be further from the truth. In reality, school ERP software is for all stakeholders in the educational ecosystem. These stakeholders include teachers, students, parents, non-educational staff like an administrative staff and even the management or controlling board of a school.

The same applies to integrations in school ERP software, since through the use of the school ERP software these numerous stakeholders will inevitably be making use of the integrations also in the course of their professional interactions.

What type of integrations is possible in school ERP software?

It is obvious that multiple integrations are possible with your school ERP software. Everything from email to financial software can be integrated with school ERP software. It might be to increase the functionality of your school ERP software as much as possible by integrating everything possible. But the sheer range of possible integrations might be overwhelming for some school ERP software users. So where would be the right place to begin?

Below, we discuss in great detail, the top seven integrations we advise to start using your school ERP software to its full potential. Read on to find out what you should be looking at as for as integrations for your school ERP software go:

  • Biometric or RFID Integration

One of the biggest integrations possible with your school ERP software is biometric ID or RFID integration. But what is biometric or RFID? RFID stands for Radio Frequency Identification. Biometric IDs are any form of identification relying on biometric information – like an Aadhaar. Your school ERP software is capable of integrating with ID cards enabled with biometric info or RFID to automatically convey information every time the ID card is used. An example of the kind of information this integration would collect would be something as simple as entry and exit times for students using their ID to swipe in and out of classrooms and even school itself.

  • SMS Integration

Your school ERP software is capable of integrating with a bulk SMS provider of your choice, enabling management, teachers, and administrative staff to connect with parents and students easily and in one go. Parents and students can also set up SMS alert notifications that are reliable and delivered at scale thanks to this type of integration in the school ERP system. Finally, SMS notifications can be set up to be sent out in bulk automatically every time certain events occur in your school ERP software, eliminating the need for human intervention in case of routine alerts.

  • Email Integration

School ERP software can be integrated with your preferred email client in order to set up email notifications for a variety of stakeholders – such as parents and students. But this does not mean spam email from your school ERP software. In reality, the integration empowers the administrator to send emails to select stakeholders. They can also give permission to key employees to be able to the same through the school ERP software integration itself. Finally, automated emails can be set up for specified groups of recipients for specific events taking place in the school ERP software.

Recap: Web-based college ERP system – Why is an effective solution for higher education institutions?

  • Tally Integration

This is a good example of an integration made necessary by the existing status quo in an industry. While your school ERP software has its own financial and accounts management capabilities, externally Tally software is the one most used by accountants and other financial personnel. Schools would be hard pressed to find professionals who will be willing to work with their custom school ERP software when a perfectly functional alternative works just fine and is used widely across their industry. This is where Tally integration in your school ERP software comes in handy, making it possible to bridge the gap between two different software.

  • Barcode Integration

Why would a school need barcode integration? This might seem like a pointless integration but is actually extremely useful for library services your school offers. Integrating the barcode with the library module of your school ERP software ensures that barcoded library books and materials borrowed by students and teachers are tracked. Your school ERP software thus also ends up helping with inventory management for your library electronically.

  • Mobile App Integration

Integrating the mobile app with your school ERP software is almost a necessity. These two arms of the same tool must work seamlessly, and this is made possible thanks to easy integration within the same school ERP software.

  • Online Payment Integration

While some school ERP software has their own payment gateways, many schools already use their own custom payment gateways that they may not want to abandon. This is where custom online payment integration comes into play – a robust school ERP software will allow for such an integration that delivers smooth and easy payment.

Web based college ERP system

Web-based College ERP System – Why is an effective solution for higher education institutions?

There are so many reasons to say that why a web-based college ERP system is beneficial for a higher education institution. At the very basic level, colleges have to maintain a lot more data compared to the K-12 institutions. Maintaining it manually in a more efficient way sometimes take up a lot of time and when admins do it on a regular basis it turns out to be quite a daunting task in every sense of the word.

How college ERP system can help?

With the help of online college management software, it becomes easier for administrators and other stakeholders to keep track of the huge amount of data from a single platform with virtually no effort at all. From the college ERP software dashboard institute’s decision makers can keep a track on the performance and progress of each department. This software also makes it possible for you to automate various functions such as student and employees attendance, payroll management, course and batches management, inventory, placement management and much more, which further reduces the load off your shoulders.

Let’s see how the college management dashboard feature help universities:

The web-based college ERP system products that we are talking about over here have been designed in a simple way so that stakeholders would have no problem at all in using them and understanding the information that they reveal. A magnificent example of such design is the Dashboard Feature. At a single location, users would be able to gather all the important information related to an institution such as the quantity of inventory, Fees collected, Students or Employees absent, birthdays, gallery photos, resources and much more.  You can see for yourself how well the staff in your institution is doing or not. As far as maintenance of data goes the possibilities that these systems present to you are endless, to put it succinctly.

What functions can an ERP play in the context of your educational institution?

There are multiple functions that college management system software can perform in the context of your higher educational institute that you might not be able to count on both of your fingers. It can manage your desk job effectively and automate various functions, reduce the paperwork which makes it easier for your staff. Apart from all this,  it also imparts various reports so that the key-holders can make better and faster decisions to improve the productivity of their institution.

With the use of college management software, an institution can keep a track on students progress especially the outstation students.  In multiple ways, such system benefits them and provide them an opportunity to get educated under the guidance of best educators.

With the help of ERP software, it is possible to keep track of various daily activities of your college such as finances, transportation, and ordering materials to be used in the institute with ease. You can also schedule them as per your convenience. More important than anything else, when you have such a system in your organization it is easier for you to communicate with your staff in a transparent and fluent manner. This way, you are also able to plan and manage all the departments in your institutions in a long-term manner.

When you have a proper ERP system in your college or university you do not need various management software products for each and every department. Since these systems are automatic in nature and there is no need for entering and typing data in a manual way. This, in turn, reduces the possibilities of a mistake as well.       

  • Cloud-based

In most cases, it is seen that these products are Cloud-based platforms. This means that the users of these systems can automate, monitor, and manage all their work from wherever they want and whenever they want to. This, in turn, makes sure that they are able to make the most of their workflow. Once the basic data gets uploaded on such a system your staff and faculty members are able to do a lot of work with comfort and ease that they would have otherwise found tedious and boring. This eventually reduces the chances of mistakes as well. Obviously, it gets better when you choose the high-end systems.

  • The answer to all the ills

It could be said with a degree of certainty that this is the kind of software that colleges and universities had been looking for all this while. In fact, from a bigger perspective too, it can be said that these systems are answers to all the issues that had been plaguing the educational community till date.

  • Advanced educational systems

There are certain systems in this regard that happen to have been developed specifically keeping in mind the needs of educational institutions. Normally an ERP solution may not always be able to provide the kind of institutional components and insight that an organization of your nature needs. This is where these systems can prove to be so very effective.

Recap: School ERP system to manage the time-eating tasks of an institution

Why are the ERP solutions popular then?

In spite of this, you would see that there are plenty of web-based college ERP solutions that are being used by colleges and universities all around. Now the question that needs to be asked is why this does happen? The main reason for that is the fact that an ERP comes with functionalities that enable these higher educational institutions to perform effectively and automate all the activities such as accounting, inventory management, and fee collection, and many. This is something that if directing manually by an academic and administrative team it becomes a cumbersome task for them. With such a system all they need to do is one entry and the rest takes care of itself.

However, if your academic system is a proper one it would provide you APIs (application program interfaces) that would allow you to perform such functions just as easily. This means rather than having separate systems for your academic activities and your accounting work you get a single consolidated system that would attend to all the requirements that you may have in this regard.

Conclusion

No matter which system you choose you would need to make sure that it is implemented in the proper way as it is only then that you would be able to maximize it to its fullest.