Features Of School ERP Mobile App

What Are The Top Rated Features Of School ERP Mobile App?

Over the past few years, technology has paved its ways into school and educational institutes. Today, schools have embraced many technological advances and have come to rely on them heavily for efficient day to day functioning.

Initially, the app for school management started as a database management system for schools to help them manage the sheets and sheets of student-related information such as academic records, financial records, medical details, etc. Over times, the app was extended to provide an array of school-related services such as attendance management admission management, transport management, timetable management among other things

One such software is a school management app that uses school ERP software. This is an enterprise and resource planning software designed for school management to reduce the workload of the administration teams. It also helps them to increase the efficiency of school administrative staff and helping them deliver timely services to the school.

In recent times a school management app is extremely popular in schools all over the world. There is a preference for these apps to also be available over the net as well as in the form of mobile apps which make access easier than ever before.

Here are a few top-rated features of school ERP mobile app for schools

1. Real-Time Notifications And Alerts

A regular day in any school is buzzing with activities but most of the time parents are not aware of these activities. A school management app helps to keep parents updated about the various activities taking place in the school from parent-teacher meetings, athletic meets, science exhibitions, annual function as well as other essential information such as delays in transports, homework updates, etc.

Besides the parents, even the teachers and school staff get real-time notifications and alerts on admission inquiries, timetable changes or any other relevant information.

This feature is highly appreciated by all the users and is one of the most essential features of an app for school management.

2. Easy To Use Interface With A Pleasing Design

The user interface allows the user to communicate with the operating system and run the various features of the app for school management.

It is therefore important that the user interface has a pleasing design and be easy to use and navigate without confusing the users. Even if the school ERP app has the most advanced features but is difficult to use, it will leave the users confused. The user interface must be purposeful and intuitive with the strategic use of color and typography to highlight the various features.

3. White Labelling  

“White label” refers to a fully supported product that is made by one company but sold by another. It allows the reseller company to the benefit of customization of the product with its own brand, logo, and identity. This allows the customers to associate the product with the reseller. It also allows the manufacturing company to focus its resources on finding cost-effective ways to make the product.

A white label allows the admin of the school ERP mobile app the ability to set the company details. They can choose whether the school name should be shown or their company name should be shown in the Application, thus allowing them to customize the app according to the branding requirements of the school.

4. Chat functionality

Another essential feature of a school ERP mobile app is the various communication features that it offers to the users. According to various children experts, student success depends on the effectiveness of communication among parents, schools, and teachers. The school ERP mobile app that has chat functionality allows for seamless communication between the school, parents, teachers, and students. It allows the students the freedom to contact their teachers and peers for emergency doubts and queries. Similarly, the parents can reach out to the school and teacher when needed.

5. Tracking Functionality

An app for school management is only as good as the advanced features it offers. Today schools are looking for more than data management in their app for school management. It is essential that the app provides a range of features, especially an advanced tracking functionality that allows the schools to track the leaves of the staff, manage the attendance of the teachers as well as the students, track the fees transaction and other necessary details.

Most of these daily tasks are mundane and take up a lot of productive time in the school administrative team. But the tracking functionality of the school ERP app helps save the time and effort of the school staff and helps them function in an error-free manner.

6. Management of School Tasks

Another essential feature of a school ERP mobile app is the management features that looks after various tasks such as timetable management, admission management, transport management. These tasks can be easily handled by the school ERP app to save staff time and effort and to help the school function in a more efficient manner.

7. Customization Of App Pages

For a school to use the school management app in the best possible manner it is essential that the school allow for the customization of the app pages. This essentially means enabling various features as needed by the school, disabling redundant features and allowing for a change according to the evolving needs of the school.

In terms of customization of the app pages, the school management app should also allow for a change in design, colors, and logo as and when needed.

8. Multi-language Support

We live in a global world where there are a number of languages being spoken on a day to day basis. In this case, it is important for the school ERP mobile app to provide multilingual support in the app.

9. Integration Capability

App integration capability enables independently designed applications to work together. It enhances the ease of use and is a very attractive quality for end users. This feature in one of the most top rated features of a school ERP mobile app that is highly demanded by the users

10. Affordable Pricing

As with any other purchase, product or service, the users are looking for affordable pricing that allows them the best of the above features without compromising on quality.

The Fedena school management mobile app offers all of the above features in cost effective manner thus making the app affordable for large as well as smaller schools.

To know more about the Fedena school management mobile app visit https://fedena.com/feature_tour

time management tips for school administrator

Top 6 Effective Time Management Tips for School Administrators

Here’s how to make the most of your work day at school

Why is time management important for schools?

Time management tips are usually doled out to students – to help them study better, prepare well for exams, or just to help them learn this important life skill within a structured environment. So why would something like time management be important for school administrators? After all, these are adults who are in charge of students and would have mastered this basic life skill by their age.

But as most workers will tell you, time management is a constant battle. With growing distractions, increasing responsibilities, and the stress of the day to day at any job, time management goes from just being another good quality for an adult to possess to a necessary trait for anyone who wishes to reduce the stress in their work life.

The same applies to school administrators, who are often tasked with the unenviable job of running an entire school without dropping the ball. The stakes are high and school administrators — unlike plenty of other job roles — cannot afford to falter. It is in this high pressure and high stakes scenario that time management comes in to save the day. For a school administrator, the difference between a smoothly functioning school and a disastrous, unwieldy behemoth might just come down to how well they manage their time.

Below we have highlighted, the top effective time management tips which improve the administrator productivity and growth:

1. Create a to-do list

Sounds simple but effective prioritization and articulation of daily goals is likely one of the most impactful things a school administrator could do to run their school efficiently. Creating a simple to do list is step one – listing out all the tasks along with deadlines put against each of the items is how the day should be started. Following this, it is important to organize all the items on a to-do list by order of priority, with the one that is most achievable and key being put first. This helps ensure that not only do school administrators get to everything they have to finish, but also do it in the most efficient fashion possible.

2. Build an effective team

Like in any big organization, a leader is only as effective as their team. This means that it is important for school administrators at educational institutions like schools and colleges lean on their colleagues and their team to help perform the best job they can.

This is done primarily by delegation. Remember the to-do list from the previous recommendation? Assigning people from one’s team to each of the to-do list items ensures that work is evenly distributed and the pressure is not on just one person to do it all. Building an effective team is key to ensuring a manageable workload – that is conscious of the time and effort that needs to be put in when running a school.

3. Eliminating distractions and blockers

There are time drains all around us and things are no different for school administrators at an educational institution like a school or college. It is important for school administrators to identify people, tasks, or events that drain them of their energy and resources – time and otherwise. There are always inefficiencies in a process, and identifying them is step one of eliminating these blockers and distractions. Blockers and distractions that are repetitive are especially harmful since they slow down the working of things for everyone – slowing down the whole organization.

4. Establishing SMART goals

It is not enough to merely make a to-do list. For a large organization like a school or college, ie an educational institution to function efficiently, it is important to establish long term and short term goals. When establishing these goals it is important to make sure they are SMART. SMART is an acronym that stands for Specific, Measurable, Attainable, Relevant, and Timely. When considering a goal for your school – think. Is this goal SMART? Does it meet all the parameters? Only then can it become a goal that your school works towards. Having SMART goals makes sure that all the hard work a school administrator puts in is a sensible expenditure in terms of their time and labor, instantly making it more time efficient. Time management is not just about cutting down wastage of time but also using time more efficiently, and SMART goals help with that.

5. Leverage the use of tech

Using tech to your advantage is one of the low hanging fruits that every school administrator must reach for today in order to better manage their time. Technology solutions like school ERP systems can really reduce the time burden on school staff. How do they do this? School ERP systems can take over a variety of processes currently being performed by human employees at a great time and labor cost. For instance, taking attendance, transport management, class scheduling and a whole host of other functions can be managed by a school ERP system with minimal input and guidance from a school administrator. Talk about a time saver! This simple solution should be step one for any school administrator seeking to improve how they manage their time.

6. Set agendas for meetings

Every adult working human has been a meeting that never seems to end and has no point. Oftentimes, meetings can feel like you are doing work, but in reality, there are far more efficient ways to communicate, rather than face to face, especially in the age of technology. For instance, before sending a meeting invite that will be a time drain on multiple people, ask yourself – can this go in an email or a text message or any other form of communication? In cases where a meeting is absolutely necessary, set an agenda and make sure everyone sticks to it. This ensures that meetings are not endless ramblings of various employees that end up being pointless and unproductive. Instead, with an agenda, you can ensure everyone stays on task and resolutions are arrived at during the course of the meeting that will affect real change post the meeting.

dashboard in school ERP software

Why is an interactive dashboard in school ERP software critical for school success?

Your school ERP software can integrate easily into your school’s culture

What is an interactive dashboard in school ERP software?

At its most fundamental level, an interactive dashboard in school ERP software is a one window view into what is happening at an educational institution, like a school or a college. Imagine a visually appealing summary of tasks and events — big or small — that will tell you at a glance what is happening with any given department or function in the school.

An interactive dashboard can update automatically to give you real-time status on various tasks or events or functions of the school. It pulls data directly from the school ERP software itself, which anyway is collecting data or tracking outcomes within the platform or tool. It displays this information interestingly – either through graphs, visuals, tables, or through some other easily comprehended pictorial representation of what is happening.


In this blog, we will discuss the following:

  1. Why do we need an interactive dashboard in school ERP software?
  2. What are the benefits of an interactive dashboard?

Why do we need an interactive dashboard in school ERP software?

Schools are large organizations with many moving parts. The number of stakeholders involved in the school and its functioning are also plenty. Using technological innovations like a school ERP software is one of the ways that these stakeholders remain connected and work in tandem to the benefit of their educational institution.

An interactive dashboard enhances the benefits of a robust school ERP software. An interactive dashboard is a user-friendly insight into what the school ERP software is doing, and thus the school itself. It tracks KPIs, breaks down complex information into easily parsed visuals, and also is a single place, one window representation of what is happening at a school at any given time since all of its information would be updated in real time or over short cycles set by the school itself.

Ultimately, it is a way for all the stakeholders in an educational ecosystem to have an understanding of where they are at, track their goals and progress, and also feel more connected to the school community because they see how their work ties into that of others’ at the school.

What are the benefits of an interactive dashboard in school ERP software?

The benefits of an interactive dashboard in school ERP software are many and obvious, but what is your interactive dashboard in school ERP software actually capable of doing?

How can an interactive dashboard in school ERP software can be critical to the school’s, student’s, and school employees’ success?

Below, we discuss the many ways an interactive dashboard in school ERP software can be used and the benefits of the same in greater detail:

1. Better tracking of students and employees

Do you know whether a particular student has made it to school today? Who will know which teacher is on leave? Who will be subbing in for an employee who is out of school today? An interactive dashboard in school ERP software keeps a track on the whereabouts of all school employees and students in real time. It even pulls from the school ERP software’s own leave application plugin to keep a track of who is on leave and not. Being able to easily look this information up on the interactive dashboard in school ERP software reduces back and forth and burden on administrative staff.

2. More efficient scheduling

Your interactive dashboard in school ERP software will display all public events and meetings happening at the school. This helps students and employees be aware of what is happening at their school, building a better sense of connecting with their peers and also grounding their day. It also makes it easier for people to keep track of their day and where they have to be – event details can be displayed alongside these notations, making it easier for attendees to know at a glance where they need to be at any given point in the day.

3. Improved financial hygiene

Like any other large organization, a school also has financial KPIs and goals. It is important to be able to track the financial health of a school – after all this is an ecosystem that is budget driven and the outcomes serve a vulnerable stakeholder, students. An interactive dashboard in school ERP software is a natural in this regard – it tracks all the financial transactions of the institutions, is able to represent data with graphs and charts that are easily understood, and can be an important part of real-time financial discussions. In many ways an interactive dashboard in school ERP software can be the financial assistance a school needs in making important financial decisions, identifying financial opportunities and making data-driven rules to protect its financial health.

New to Fedena: Learn how to manage Fedena’s Dashboard Dashlets in a single click 

4. Visibly efficient examination experiences

Exams are always stressed for every stakeholder in the educational ecosystem. An interactive dashboard in school ERP software can often reduce this burden by acting as a minder during examination time. Track examinations such as first term, midterm and final term exams with the interactive dashboard in school ERP software and share related information with relevant stakeholders easily. Use the interactive dashboard in school ERP software to make a stressful time less so.

5. A more well-informed school

Schools are the breeding down for future leaders, thinkers, and doers of the world. It is no longer enough to merely cover the curriculum and add some extracurricular activities to a student’s report card. Instead, a student that is well rounded, aware of what is happening around them, and are proactive thinkers are the need of the hour. An interactive dashboard in school ERP software is the perfect tool to help create this sort of student – it is the one window location for students to update themselves about news and trends happening around the world at a glance. An interactive dashboard can share this from a variety of ways, from trending blogs to announcements, to even having news updates flash on the interactive dashboard in school ERP software – all in real time.

6. Easier communication between stakeholders

Track communication between stakeholders more easily with the interactive dashboard in school ERP software. Each user will be able to use their dashboard to track ongoing conversations, via open conversation threads of messages going back and forth in the school ERP software. This means that no ball is ever dropped – teachers are responsive to students around the clock, parents and teachers can work together to help students, and all communications are confidential while also remaining easily accessible to users of the school ERP software. An interactive dashboard keeps you in the loop of conversations happening with everyone in the educational ecosystem.

7. Building a close-knit school community

Considering the number of time students and employees spend at school, a school is no longer just a place to study or work. Instead, it very much becomes a place away from home – especially for younger stakeholders like students. Students often form lifelong friendships at school and think of school days fondly. An interactive dashboard in school ERP software can help build this sense of community very easily and efficiently. Birthdays are remembered and displayed on the dashboard along with wishes, photos from various school events can be displayed in a visually appealing gallery for people to reminisce over, and a regularly updated blog can become a beloved school paper where students and teachers connect over what is trending in their little community. Start building your close-knit school community today with the interactive dashboard in school ERP software.

8. Reinforcing the school’s mission and vision

In the daily grind of things, it can be easy to forget what something institutional like a school stands for. But the mission and vision of a school define the very fabric of a school’s culture and what its students and employees are driving towards. Keeping this long term objective insight is important to stay on course for all stakeholders in the educational ecosystem. An interactive dashboard in school ERP software thus becomes the easy go-to place to get eyeballs and reinforce this cultural messaging on a regular basis. Users of the school ERP software will invariably check on their interactive dashboard on a daily basis, making it the ideal place to reinforce the school’s mission and vision through something as simple as restating it in plain words or even using other features to remind students and employees of the school’s strong culture.

library management system

Library Management System in School ERP Software

Do we need a library management system?

What is a library management system?

On some level, a library management system is the digital manifestation of a functioning library. It is a tool or a platform that performs all the functions of a library in an automated and organized fashion – from issuing or checking out of books to keeping a catalog of all books the library contains to levying fines for late returns of books. A library management system can be a standalone tool or platform or part of a school ERP system or software in the form of integration or plugin. The most robust school ERP system will offer a library management system in one form or another these days.

In this blog, we will discuss the following:

  1. Why do we need a Library management system?
  2. Key Features of the Library management system

Do we need a library management system?

Considering how the process is driven and detail dependant library management is, having a library management system in place just makes logical sense. A library management system is perfectly adept at taking on the many repetitive and predictable processes and tasks that are an endemic part of running a library. It is thus advantageous to have a library management system in place, just based on its very nature.

What are some features of a library management system?

The advantage of a library management system comes from the very services it offers. Some key features of a library management system are discussed in further detail below:

New to Fedena: Learn how to set up library module in Fedena

1. Fine Receipt

A robust library management system like Fedena is easily able to generate fine receipts for fines paid on the late return of books borrowed from the library. This reduces the burden on librarians and the likelihood of human error in the issue of fine receipts.

2. Issue and renewal details

The library management system is able to track, retain and store all issue and renewal details of all the books and materials in a library – essentially ensuring easy lookup of any book or materials that are required by a patron of the library.

3. Barcode integration

All barcodes on every library material – like books and other records – usually has a barcode attached to this. This barcode is integrated into the library management system making the tracking of books easier and ensuring the smooth interface of the library with the library management system.

4. Tracking of book status

What is the journey of a book? Where can a specific book be found? All this information can be found within the library management system at a school. The library management system tracks the status of the book, because of the aforementioned barcode integration, and is able to swiftly and accurately give information about the whereabouts of a book in question.

5. User Defined Privileges

The library management system is not a one size fits all tool. Instead, one is able to classify users by type within the library management system itself and define what they have access to and not, amongst other privileges accorded to them by category. For instance, a teacher may be allowed to check out more books than a student at a time and a library management system correctly identifies that at time of check out.

6. Export data

It is not enough to just keep track of books for a library management system. Better libraries can be built based on the reports the library management system generates, since it is all data that indicates how the library is currently used, points towards future needs and identifies gaps in the library management based on usage data entirely.

Transport Module in School ERP Software

Introducing an All-New Transport Module in School ERP Software

Transport Module in School ERP Software like Fedena has improved

What is a Transport Module in School ERP Software?

Before defining a transport module in school ERP software, we must first define a school ERP software. A school ERP software is a platform or tool that helps an educational institution, like a school or college, manage all their organizational processes for a variety of stakeholders. In an ever-changing educational ecosystem, moving towards technologically rich solutions like a school ERP software is a forward-thinking approach towards school management.

A transport module in school ERP software is a plugin that is designed and planned to help you more efficiently plan and manage your educational institution’s entire transport system. Depending on the robustness of the school ERP software, the transport module in school ERP software can do everything from marking transport attendance for students and employees to live to track the route and location of a bus that is transporting students and employees to and from school and home.

Who would use a Transport Module in School ERP software?

At first glance, the Transport module in school ERP software plugin may seem like an interesting add on, not a direct contributor to the education of a student. But in reality, schools become so much more for all stakeholders in the educational ecosystem. Most obviously, parents would be able to use the transport module in school ERP software to track their ward’s whereabouts on their to and from school, adding a sense of security and peace of mind to them. Teachers are also able to keep track of a student’s whereabouts by checking for transport attendance with the transport module in school ERP module. Management and administrative staff are able to provide a seamless and secure experience to their students and parents. A transport module in school ERP software is thus a useful tool for any educational institution

How is Fedena’s new Transport module in school ERP software different?

Fedena provides a robust transport module in school ERP software experience to all its users. Recently, the Fedena transport module in school ERP software was updated to provide newer features to better serve its users, like parents, teachers, management and administrative staff.

New to Fedena: Learn how to set transport module in Fedena

Some of these new features in the transport module in school ERP software are discussed below:

1. New Route Mode

New route mode is a feature of the transport module in school ERP software that allows different pickup and drop routes for users. This means that new routes are able to be added in the transport module in school ERP software to accurately reflect the transport routes being provided in real life and on the ground by the educational institution, better serving the very purpose of a transport module in the school ERP system, to begin with.

2. Update in Main Route and Subroute Nomenclature

The original main route and subroute system in Fedena’s transport module for School ERP software have been changed to better reflect how its users think about transport routes. To this end, the transport module in school ERP software now refers to the original main route and subroute system as routes and stops. This change in nomenclature in the transport module in school ERP software better reflects user mindset and thus makes the transport module in school ERP software more instinctive to use.

3. All maintenance and repair work done on the vehicle can be easily recorded

Management also benefits financially from the transport module in school ERP software. Fedena’s robust transport module in school ERP software can easily record all maintenance and repair work performed on the transport vehicle belonging to the educational institution. This means that the transport module in school ERP software functions as a ready record of all the repair and maintenance work performed on a school transport vehicle.

4. The user can assign the route to the passenger instead of the vehicle

Previously, in the Fedena transport module in school ERP software, a transport route could only be assigned to the transport vehicle. This meant that parents and teachers would only be able to follow the transport vehicle’s route – that is following passengers in that vehicle. Now, the transport module in school ERP software allows for routes to be assigned to the passenger in the vehicle, making it a more instinctive interface for users of the transport module in school ERP software. Being able to track a passenger is far more efficient than the transport vehicle, all made possible by the transport module in school ERP software.

5. Assign passengers to transport

In the Fedena transport module in school ERP software, users are now able to assign passengers by batch and by the department. This batch wise and department wise assignment of passengers in transport module of school ERP software mean that it is easier to pull up a group of transport users based on already existing classifications. Transport module in school ERP software thus better reflects the way the school itself is organized.

6. Transport attendance can be marked for students and employees

The newly updated Fedena transport module in school ERP software allows for the presence of students and employees on the transport vehicle to be tracked more efficiently. This is done by allowing for attendance to the transport vehicle being marked within the transport module in school ERP software for both students and employees by the concerned user.

7. Passenger assignment can be done academic year wise

With the new Fedena transport module, it is possible to now set a transport vehicle and assign passengers like students and employees to specific transport vehicles based on the academic year they belong to. Much like the batch-wise and department wise assignment, this kind of passenger assignment and transport setting by academic year in the transport module in school ERP software is reflective of how the educational institution is classified.

8New reports available in Fedena transport module in school ERP software

Reports have always been a feature that is offered in Fedena’s transport module in school ERP software, but now the transport module in school ERP software is becoming more data-driven than ever before.

In the newly updated transport module in school ERP software, users are able to access reports on Transport Allocation, Route wise Allocation, Route details, Transport Fee Report and Attendance Report for students and employees using the transport services offered by the educational institution. This means that better and more data-driven decisions can be made by management regarding the budget and financial allocations transport management may receive, based on data being generated by the transported module in school ERP software. This kind of valuable data provided by the transport module in school ERP software is key to better management of the educational institution over the long term.

School ERP Modules

Various School ERP Modules to Improve Communication in Schools

Communicate better with the right school ERP modules

Why flawless communication is important in a school?

In many ways, a school is a sum of its moving parts. Much like large corporations or big events, a school consists of numerous stakeholders with differing yet intersecting aims. In order to ensure smooth functioning, it is important that all these moving parts work in sync with each other. The key to doing this is, naturally, communication. Better communication relies on the sharing of information freely resulting in better decision making from all stakeholders in the educational ecosystem.

It is also important to remember the primary asset that an educational institution is servicing – its students. Good communication habits and processes teach students to be better communicators themselves, which is an important skill for their future. An educational institution that encourages good and efficient communication is one that is setting their students up for success in their future lives and careers out in the real world.

In this blog, we will discuss the following:

  1. What are school ERP systems?
  2. What are school ERP modules?
  3. How do school ERP modules improve communication in schools?
  4. Whom can school ERP modules help with communication and how?
  5. What are school ERP modules you can use to improve the communication?

What are school ERP systems?

School ERP systems are tools or platforms that essentially take over all processes in the school. It can handle everything from onboarding to alumni networks, in terms of processes. This would include overall communications processes at your educational institution – all of which can be taken over by school ERP systems. ERP system for schools is particularly adept at handling communications at educational institutions through the use of school ERP modules.

*School ERP modules are explained further below.

What are school ERP modules?

School ERP systems use school ERP modules for specific processes or tasks within the system. For instance, there is an ERP module for sending SMS alerts system-wide. These modules are often customizable or variegated to a great degree – this means, we can get pretty deep in the customizations or choices that can be a mode in terms of choosing a type of message, an audience the message is sent to when it is sent, and by whom within each module.

In some ways,  modules in school ERP are thus what makes the school ERP system tick. They are truly the heart of the school management system – making it function perfectly by controlling everything it does. They — that is school ERP modules — are in some ways the strings behind the puppet that is the school ERP system. Modules control the very functionality of how school ERP systems work.

How do school ERP modules help improve communication in schools?

Communications in an educational institution are something that requires careful thought and consideration as a norm. The school ERP system and its underlying modules must reflect this thinking on a system level. Most school ERP modules achieve this goal – they are customizable, with the level of choices offered to the user being quite right. For example for the SMS integration module, you can choose the audience, timing, schedule, content, and user accessibility. This enables effective communication from a machine in a school ERP system on a computer.

Whom can school ERP modules to help with communication and how?

Communications between all stakeholders can be handled by your school ERP modules. This would include teachers, parents, students, management, administrative staff, and non-education staff. All these stakeholders can user various school ERP modules to streamline communications between each other. What is especially great is that these communications oriented school ERP modules are often customized to the specific needs of each stakeholder or the intent of the communication. You have many options of school ERP modules catering to communications – from SMS school ERP module to email to instant message. There is a school ERP module for every communication need between all stakeholders in the educational ecosystem.

What are some school ERP modules you can use to improve communication in school?

School ERP modules are aplenty in terms of options when it comes to improving communications in your educational institution. Often the school ERP module will cater to a specific kind of need of the hour or to the needs of a stakeholder bucket in the educational institution. Thus there is a pretty comprehensive spread of communications focused school ERP modules in the school ERP system. A robust school ERP system will contain modules that address the majority of the educational institution’s communication needs.

Some of the recommended school ERP modules – or at least ones you will find in a robust school ERP system – are found below:

1. SMS Integration school ERP module

SMS integration school ERP module can be used by all stakeholders who need to communicate with an audience on their mobile devices – but still being reliant on phone networks. This is usually used to bypass blockers a phone may have on web-oriented communications, discussed later. Using this module, management can alert parents to updates from the school, for example, teachers can send classwide updates to their students, transport management module can integrate with sms integrated module to send SMS alert containing information about mode of transport, timing, live tracking of the vehicle etc., to both students and parents, as needed.

2. E-mail Integration school ERP module

Email integration module works the same as the SMS integration school ERP module, but merely over email. This is especially useful when sending out detailed messages or official communications that are just saved to inboxes of the recipient. Email can now be argued to be legally binding making this kind of communication module an apt choice for communication between stakeholders like management and parents or teachers and parents.

New to Fedena: Learn how to set up email alerts in Fedena
3. Discussion Module school ERP module

Discussion module can be used by teachers and students to interact and create some back and forth by posting comments in it. Members of a discussion group created in the discussion module have access to post and comment on other posts in order to create a discussion that mimics the one they would have in a classroom. Discussion module is especially useful in an increasingly globalized yet dispersed world – students are able to use the discussion school ERP module to replicate a classroom experience wherever they are. This kind of school ERP module thus has an impact beyond just its function – in some ways school ERP modules in school ERP systems can be powerful tools for the empowerment of the stakeholder the school must care for the most, the students they serve.

4. Inbuilt messaging system school ERP module

Enabling private communication between stakeholders is a key thing every robust school ERP system must be able to do, through the use of school ERP module. Inbuilt messaging system school ERP module is thus a must. An inbuilt messaging module will allow teachers and students to confidentially and privately and instantly communicate with each other for, say, a discussion about student performance in class. Parents and teachers can use the inbuilt messaging ERP module to communicate about sensitive topics like grades and teaching strategies. Management or administrative staff and parents can discuss fee payment details using the inbuilt messaging module also. The applications of the inbuilt messaging system module are many.

online gradebook management

Online Gradebook Management Using School ERP Software

Manage student grades online using gradebook software

Manually managing the grades and records of the students was not only time-consuming task but also not an eco-friendly process. But in today’s modern educational ecosystem, where everything has become automated, instructors no longer have to spend their precious time in paperwork on grade calculations and reports. Automatically compute and update grades in real time. Enable instructors to enter grades from anywhere along with comments for parents to view. 

Why choose an Online Gradebook Software for your Educational Institution?

Most educational institution chooses to use gradebook software for a variety of reasons. Primarily, these reasons are centered around the efficiency of the process of maintaining an online gradebook using it. Some of these reasons for using a gradebook software are elucidated upon below along with how Fedena gradebook management software is the right choice for your educational institution:

Easily share examination results

No more standing in the queue or waiting for school to be in session or for a specific class to hear your results. Instead, refer to the online school ERP system in your educational institution to make sharing of exam scores or test results or any kind of grade for an assignment with each student easily. What is more, is that these are private to students – they can only see their grade in their account via the gradebook software. Fedena gradebook software makes it easy for students to confidentially and easily access their grades at any point during their career. It also provides special access to the gradebook software for parents, making the student’s academic progress a team effort.

Reduction in human errors

Using a gradebook software usually means that many of the processes that used to be done by hand are often automated. This means a reduced scope of error when managing the examination marks of the students using this automated gradebook management software. Exam results, test scores, and points for an assignment are a sensitive subject and for older students can make or break – reduce the incidence of human error when you use gradebook software to maintain your online gradebook. It easy to understand interface and easy to use functionality makes it the perfect choice for administrators of all skill levels. What’s more, is that it provides onboarding or training videos to help users.

Automates the complete process

A robust grade book software will reduce the incidence of human error to nil. How? By merely automating the entire marks management process and replacing it with an online gradebook maintained by a gradebook software that is entirely functional on its own. It is a good example of robust online gradebook management software that works perfectly to automate the entire process. This is a handy companion that can be relied upon to take over the entire process without any fuss or errors. It also works well with existing programs or other softwares. For example, it can be updated with external data because Fedena gradebook software can import marks and records into the grade book software easily.

Reduction in the workload for administrators

It makes life easy for administrators. Since the processing of grades and gradebook management becomes automated or at the very least contained to a single window experience within the gradebook software, it results in less pressure and fewer tasks for already overworked administrators. Instead of focusing on redundant processes, they are now able to instead direct their energies for more vital tasks. Allied information like attendance tracking can also be recorded in this system easily, making it the perfect companion to maintaining a comprehensive online gradebook while also making the administrator’s life a bit easier.

Reduction in labor costs

A reduced workload for administrators thanks to the implementation of gradebook software is also a boon for management. Optimise the workforce and reduce labour costs by eliminating positions and tasks that have been made redundant by the gradebook software, and instead direct funds towards positions or roles in the educational ecosystem that actually require human effort. It makes this possible thanks to how robust and powerful a system it can be.

Customized report cards look and feel

The most public-facing change will be the increased customisation of report cards that are made possible by the implementation of gradebook software. The capabilities of the gradebook software in use at the educational institution makes it possible for administrators and/or teachers create customised report cards, instead of relying on an outdated template. This means that teachers and administrators can create online gradebooks that actually convey information that is relevant to teachers and students using the gradebook software, instead of just adhering to the status quo or becoming outdated. Fedena gradebook software’s latest custom report feature makes this easily possible for your educational institution’s online gradebook.

A smarter report card

With its automated processing and custom features, gradebook software is the ideal way to build smarter and better report cards. What does this mean? It means that teachers and administrators can use it to create reports that are more informative than ever before, directly improving the efficacy of grades and gradebooks as a concept in itself. For instance,  it easy for teachers to add custom remarks and notes to a student’s, providing context to assessments. This is valuable developmental feedback incorporated into the students’ online gradebooks itself and motivates students to view examinations and school as a learning opportunity rather than a harsh assessment of their skills, especially in the case of setbacks or a lack of progress.

Key Attributes of Advance School Management System

School management systems are changing the way that school function across the world. Today, with the help of various school ERP features educational institutes are able to function in a way that is more intelligent and user-friendly. Understanding the various benefits that the school management system offers, many schools and colleges have started using school ERP modules to govern their day to day activities and track the various paperwork that is managed by the school, thus making banal administrative work a lot easier relatively to the past.

Presently most of the school management system offers features  such as attendance management for the students and teachers, communication methods between the class teachers and the parents or after school communication between the students and the teachers, admission management for new registrations, time table scheduling and exam management. These are some of the school ERP features that are most appreciated and used by the school as they ease the challenges of daily work.

However, with new advancements in the field of education, there is an increased number of challenges that schools have to deal with, This brings with it the need for an advance school management system that can effectively manage these new age challenges in an efficient manner. Thus comes the need for an evolved and advance school management system like the Fedena school management system

The Fedena school management system offers a range of features that are updated on a regular basis so that they can keep up the challenges and updated requirements of every school and educational instate.

Some of the more recent updates of the Fedena advance school management system school include the below:

  • ID Card Generator

For security reasons, it is essential for all schools to ensure that their staff, students and teachers have ID cards. However, manually making these can be a tedious and time-consuming affair. The school ERP features of an advanced school management system ensure that these ID cards are made with minimal time and effort.

All that the team needs to do is to create and upload an ID card template or customize the existing template to suit the requirements of the school. The online system makes it easy to add images, photographs, and barcodes to help customize the content of the ID card in a way that meets the requirements of the school as well as suits the branding guidelines of the school.

  • Certificate Generator

The use of an advance school management system with school ERP modules also makes it easier for school to generate certificates for the students as and when needed. Using a Rich Text editor you can create certificates for either the employees or the students. Additionally, it allows schools to upload backgrounds, add photographs, logos, and bar codes to customize the certificate according to the needs of the school.

  • Reports Center

One of the key tasks of the teams working in a school is to generate reports. These can be reports related to grades of the students, the attendance, the transport system or any other details. A school ERP modules with advanced features ensure that these reports can be created efficiently, modified and customized when needed

  • Tax Module

With education becoming global it is important for schools to incorporate all types of fee structures followed by different institutions worldwide.  This also includes including tax modules that are followed by various schools across the world. The tax module of an advance school management system with school ERP modules enable taxes on all types of fee transactions – general fees, instant fees, transport, and hostel fees. This module can be used for VAT or other similar tax systems.

In an environment where taxation regulations are modified regularly, feature such as this can save the school plenty of time and effort and the online model allows for easy customization and modifications.

  • Custom Report Card 

Just like a flexible taxation module, Fedena’s flexible examination module allows all type of institutions to set up and manage various kind of grading systems for the courses they run, be it general, CCE, ICSE, CWA, GPA or CBSE pattern. The settings for each examination pattern allow the school then customize the report card format.

Teachers can easily customize the look and feel of the term and planner reports from Grade book the various report card templates that are available on the system. They can easily select and then configure additional settings within each template like an additional logo, color theme, student details etc.

Additionally, the use of an advance school management system with school ERP modules ensures that new features and feature enhancements are made all the time. This ensures that schools can always stay abreast of the latest global report card trends and communicate the student grades in an efficient manner.

  • Customize Invoices

The use of an advance school management system with school ERP modules also makes it easy for the school to customize the invoicing according to their requirements.  

  • Biometric Attendance Management System

The biometric features of an advanced school management system with school ERP modules ensures that the school daily attendance is an easy and hassle-free experience.

Today, for schools to function they need advanced systems that will help support them as they reach towards higher learning goals. With an advance school management system with school ERP modules, it is easier to update the features and offer educational institutes the best of the last technology and bring them up-to-date in a competitive and complex world


fedena 3.7

All New Features and Enhancements in Fedena 3.7

We are pleased to present our latest version Fedena 3.7. With each release, we have worked on introducing new and enhanced features to provide you with better user experience. With this release, we are bringing essential features you asked us- Custom Report Card in Gradebook, Transport revamp and few enhancements in the existing features like Timetable, subject center, Gallery.

This time we have named our release Titan, after the largest moon of Saturn. The meaning of Titan is “extremely important person”. We are dedicating this release to the “Father of Modern Education”, John Amos Comenius who is a titan in the world of modern education. He was born on March 28, 1592, in Nivnice, Moravia.

Throughout his life, he tried to improve the ways students were taught. His first success in this area was a Latin textbook, “The Gate of Languages Unlocked”, published in 1631. Comenius’s most important work, however, was written between 1628 and 1632, “The Whole Art of Teaching”. He addressed topics such as education for everyone, Learning by easy stages, Career preparation, Lifelong learning. It is thanks to him that educators today think these things are important. During his life, he wrote more than 200 books on his educational system of human betterment. He died on November 15, 1670.

What’s new in Titan?

New Features:

Gradebook Custom Reports

Gradebook with the new set of Report Card Templates allows customizing the look and feel of the term and planner reports. Select from a list of different designs like the Simple One Page templates or the Expanded Two Page format according to the requirements of that planner. More templates will soon be added with the existing templates. You can also configure additional settings within each template like an additional logo, color theme, student details etc. If you want different designs other than the ones provided, Give us a shout. Let’s make something awesome together.

Gradebook Records and Remarks


Show Student Records in Gradebook Reports as per the report settings in each planner. Enable Student Records, set the frequency as once each exam, once each term or once each planner depending on how Student Records are to be displayed in reports. Add new records and link the record groups.


Remarks feature in Gradebook provides a configurable Remark System. It comes with two types of remarks – General Remark, and Subject-wise Remark. Add General Remark to either Exam report, Term report or Planner report.

Enable Subject-wise Remark to allow remark against each subject in the exam planner. Create Remark templates using the Remark Bank. Add remarks from the remark bank to students from the Manage Remarks page.


Transport Revamp

Capture information like type of the vehicle, stops allotted, certificates with reminders if the license expires, details of vehicle maintenance and drivers/attendant allocated. All new transport feature focuses on generating optimum bus routes to ensure the most efficient use of school transport services. With the Basic Settings option in Transport Settings, you can configure how transport routes are assigned to passengers that is, enable the route mode as different pickup/drop route or a single pickup/drop route. Fare collection can be made stop based or a flat amount irrespective of the stop. You can also enable or disable auto update of unpaid fee collection when passenger route is changed. Also, you can import the transport settings of the previous year with the help of transport import option.

Master Fees

Master Particulars and Master Discounts

All new feature in Finance helps to create Master Particular and Master Discounts in order to avoid the confusion and complexity involved in dealing with multiple fee heads. The existing fee heads and discounts can be linked with the Master Particulars which will then be listed while doing transactions.

Late Attendance

Get a count of latecomers with the all-new feature in Fedena which lets you mark the student as late if they arrive late to class. Enable Custom Attendance to use this feature. The attendance report will vary as you enable or disable this feature. However, in the reports, the late attendance will be recorded as ‘present’ for calculation of attendance totals or percentages.

Financial Year

With this feature, you can manage different transactions carried out under a particular financial year. This financial year will be the default year range for the finance module. It helps us organize your transactions chronologically for better efficiency.


Subjects Center

  • Import Subjects

Now import subjects from as many courses as you wish, select the subjects from different courses to club them together as subjects in a particular course.

  • Last date for elective groups in the Subjects center

Keep a fixed date within which the subjects should be assigned to courses. So, once the date is crossed, these elective subjects cannot be assigned.

Edit subjects in Manage subjects

You can now edit the subjects in Manage Subjects. An edit option is provided against each Subject. All the details about the subject can be edited except ‘Subject code’.

Loss of Pay Days (LOPD) and Number of Days Worked (NDW) in HR Loss of Pay formula

Calculate the Loss of Pay by using either of the two, Loss of Pay Days(LOPD) or Number of Days Worked(NDW), depending on how an institution prefers to calculate the Loss of Pay for each employee.

Teacher availability matrix in Timetable Swap

Swapping has been made easier, you don’t need to go back to the timetable to check if the teacher is available. If an employee is already engaged in some other class or Non-Holiday event for that particular hour, then you will be notified about it.

Subject group mark calculation in Gradebook reports

Enable calculation and display of Subject group’s mark in the Gradebook Report. Also,

an edit option is provided against each Subject Group with which you can edit the name of the group as well as enable the calculation of score if required.

Gallery image download

You can now download the albums and pictures shared in the Gallery.

Message Attachments

Sending attachments with the messages is no longer confined to a single attachment. You can now send up to 5 attachments after this update.

Finance Reports

  • Particular-wise Student Transaction Report

It is now possible to generate a detailed transaction report of each student. The transactions will be displayed against each particular for every student involved in the process.

  • Particular-wise Daily Transaction Report

With this enhanced feature, you can generate a complete report of transactions done on each day of the specified date range.

  • Payment mode Summary Report

View summary report of transaction done in the different modes of payment.

We have fixed 20+ issues in Fedena 3.7 release. Learn about it in Release Note. Also, share what would you like us to improve next and for better Fedena experience try our free demo.

Student portal in school ERP software

Student Portal in Fedena School ERP Software : Part 2

In our previous blog, you have learned what all the benefits students can gain with Fedena school ERP software student portal. In part 2, we have focused on the Fedena school ERP software student portal features.

What features does the Fedena School ERP software provide in Student Portal?

Fedena’s own student portal is a good example of a robust, yet easy to use and adaptable student portal in school ERP. Here are the features you can expect in the Fedena student portal in school ERP:

1. Timetable Management 

timetable management

The Timetable feature in the Fedena allows error-free and easy to understand timetables to be created within a matter of minutes, optimizing it according to the schedule of teachers or educators, other employees, and the students themselves. This helps students plan their day better and remain top of being organized thanks to the Fedena student portal in school ERP.

2. Attendance Management

The Student Attendance feature enables teachers to quickly take and mark student attendance in their classes. This ensures efficient, error-free record keeping for students and for teachers to more quickly get to the lesson at hand, thanks to the Fedena student portal in school ERP.

3. Admissions System

admission management

Admission feature helps in smoothening the admissions process at your school. Create customized school admission forms and find students who are the perfect fit for your schools. Not only is using student portal in school ERP beneficial to students by making the admissions process easier, but even the burden on administration is also reduced.

4. Assignment Submission

In this module, the entire homework process becomes easier. Assign homework assignments easily within the student portal along with due dates, attachments that students may need, and other instructions.  No more paper wastage, teachers can collect the assignment in a unified place, review it and provide instant feedback to students.

5. Library 

With the Library module, library management becomes a breeze for your educational institution. Maintain records of all library assets, barcode all assets within the student portal in school ERP, keep track of all items easily and offer a seamless library experience to all patrons. An age-old experience is modernized by the student portal in school ERP.

6. Birthday Alerts

For a lot of students, school is often a home away from home. Build this family feeling using the birthday alert feature in the student portal in school ERP, which alerts you to student and employee birthday on the student portal in school ERP dashboard itself. Students feel more at home thanks to the student portal in school ERP, like Fedena.

7. Hostel 

hostel management

The Hostel feature in the Fedena student portal in school ERP enables administrators to efficiently manage student housing. Assign hostel rooms to specific students at a glance, manage room transfers, fees, and other hostel or housing related tasks easily. Warden can create customized reports in order to keep a track on every hostel related details. This system reduces labor work and improves their efficiency.

8. Event 

Thanks to with the calendar feature in the Fedena student portal in school ERP, managing events is a breeze. Events become a part of the institution’s calendar and can be color-coded to stand out and attract attention resulting in greater attendance and interaction from stakeholders with their institution. Schedule events, along with additional details, according to everyone’s availability and notify them of the same easily using school ERP software.


9. Discussion Platform

The Discussion feature of the Fedena allows employees, teachers, students and employees to collaborate, interact and create together. Discussions help with higher engagement between all parties in a school and result in newer thoughts and learning for everyone. Higher engagement in the student portal for school ERP results in more ideation and creativity for students and other stakeholders in the school.

10. Custom Student Remark

The custom student remark feature allows feedback or comments to be left in the form of remarks for each student from the teacher. Subjective, tailored feedback is key to helping students improve their work and learn more efficiently. In the student portal for school ERP, this kind of remark can be left for individual students or for particular exams, making constructive criticism easier than ever before thanks to the student portal in school ERP.

11. Gallery 

The Gallery feature allows the school to quickly share images and announcements with students, teachers, parents, and other stakeholders. In the student portal, it is possible to do create albums, do batch uploads and delete redundant albums as needed. Data shows that visuals like photos and videos tend to be more engaging for viewers, especially for the younger generation like students. Communicate more visually with your students’ thanks to the student portal in school ERP enabling greater inclusivity and engagement with students.

12. Calendar/Event Management

calendar and event management

The calendar feature allows better planning for all stakeholders in the educational institution since it allows for easy planning, scheduling, and an announcement of happenings on campus. It is also color coded making it very user-friendly for all users of the student portal in school ERP. Having calendar results in better planning and awareness of going on for all stakeholders in the school. This helps build a sense of purpose and unity within the school, thanks to the student portal in school ERP.

13. Report Center for Results

The report center feature of the Fedena student portal in school ERP allows reports to be generated for all the stakeholders in your educational institutions. Whether it is for students, employees, teachers or other stakeholders, these reports can easily be found and retrieved in the report center. These reports can range from everything like results for exams, course information, or fee schedules.

Fedena imparts each and every type of feature which your institute will ever need to operate successfully. Follow the link to know more about some other amazing features of Fedena- Feature Tour
Student portal in School ERP software

Student Portal in Fedena School ERP Software : Part 1

Why a Student Portal in School ERP is a necessity for your educational institution

What is a Student Portal in School ERP Software?

Student portals are essentially online gateways through which students of an educational institution are able to access information regarding their classes, teachers, and general schooling easily and at their fingertips in a timely fashion. Student portals are generally the student facing side of the school ERP system (meaning school enterprise resource planning software or platform). While there can exist student portals that are dedicated entirely for students, very often student portals are part of a larger school ERP software.

A school ERP software is more comprehensive and holistic in terms of its use, making it useful to teachers or educators, non-education staff, management, administrative staff, and others, in addition to the students themselves. Implementing the use of a student portal in school ERP will thus help also bring students closer to the various stakeholders in the educational ecosystem and help them integrate more easily with student life on campus at their educational institutions itself.

Why do we need a Student Portal in School ERP Software?

But do even need a student portal in school ERP?

In a world that is increasingly embracing technology, it is important to keep pace with the times. This is increasingly the case when it comes to engaging with younger students. A student portal in school ERP is an easy way to connect students more easily with their school. A student portal in school ERP lets students communicate with a variety of stakeholders in the school in a secure fashion, finish administrative tasks like fee payment and enrollment within the portal itself swiftly and easily, and also keep track of their academic progress without any hassles.

 Before jumping to the advantages of students portal in school ERP system. Let’s have a look of a student portal in Fedena  

It is also important to remember that most school and college going students right now have grown up with technology. This means that they are intimately familiar with its use in day to day life. Tapping into this level of comfort through the use of technology to convey important information is not something that can be ignored. Student portal in school management system is thus the swiftest way to engage with students familiar with technology regarding their education and learning experience while at their school or college.

Hence, Student portal is now a necessity for any school or college that aims to champion their most important stakeholders – the student – while also being considered a modern, forward-thinking school of repute in their educational ecosystem.

What are the advantages of having a Student Portal in School ERP System?

1. Improve Student’s Academic Growth                                              

A big part of good scholarship is based on good planning. With the student portal, the students of an educational institution are able to better plan their studies and learning. It allows students to keep their reading materials organized by course, communicate with fellow students or special groups for some peer learning or to coordinate group studies, review test scores confidentially, communicate with their teachers at any time and from anywhere for someone on one office hours, etc. The possibilities are endless and the student portal in school ERP becomes a cherished companion in improving a student’s academic growth.

2. Zero Time Wastage

In a fast-paced world, time is of the ultimate essence. Things are no different for students at an educational institution, like a school or a college. In between classes, extracurriculars, examinations, applications for jobs and internships or for college, and other responsibilities of life, a student has a jam-packed schedule these days. It is thus vital that students – just like the adults they will grow up to be – manage their time well in order to succeed. A student portal in school ERP will help with just this endeavor.

For students, the ERP system in schools eliminates long queues and cumbersome processes for tasks like fee payment or enrollment for a class, assignment submission, and much more. Using this automated system student are able to make more efficient and effective use of their time.               

3. Keeps Students Up to Date

A student portal in school ERP is a great communication platform on multiple levels. Not only is secure and confidential, the one on one communication possible with various stakeholders at the educational institution. Also, it allows for groups of students to conduct group study or for special interests or class and batch-wise groups to be set up easily in the student portal in school ERP. This means that teachers and parents can easily communicate within the student portal in school ERP about a student’s projects with access to allied information and notes available within the platform itself. Students are able to connect with their fellow learners within the student portal in school ERP to engage in some peer mentoring.

Administrative staff and management are able to send out SMS alerts or email alerts to parents and students through the student portal in school ERP to update them on breaking information in a timely fashion. The dashboard can display institution-wide notification blasts that are easily viewable within the student portal in school ERP.

Even a function like transport management is available in student portal in school ERP, allowing parents or guardians to track the whereabouts of their younger children, allowing for real-time updates on their child or ward’s well being.

4. Improve Student Communication with Parents

Communication is an essential facet of having a successful team behind a student’s well being and superlative academic performance. Other than the relationship between teacher and student, and teacher and parent, the lines of communication and equation a student and parent share is also very important. This is because only teamwork makes the dream work. The student portal in school ERP helps with this communication, while also being an easily accessible platform for information or materials that help contextualize school-related communication between parents and students.

Using school ERP software, parents are able to navigate and track their child’s academic progress and communicate with their teachers about how best to support their student’s efforts. In addition, it also helps students communicate similarly with their parents and teachers, while also engaging them in a more continual and holistic way with regards to their learning.                                             

5. Improve student’s communication with teachers:

Oftentimes, timely help is most scarce in overburdened and overstressed educational institutions. Being able to have access to a teacher’s help when it is needed the most is important for students striving to hit their educational milestones. Keeping this in mind, the school ERP offers a variety of modes through which student communication with teachers can be enhanced. This is especially the case outside the classroom, where a student portal in school ERP becomes a reliable tool through which students connect with teachers in real time.

For instance, they are able to send personal messages to teachers using the student portal, set up groups within the student portal that allows them to focus on specific subjects or classes, and also access all course and learning materials the teacher has uploaded into the student portal in school ERP. Thus, thanks to the student portal in school ERP, student, and teacher communication is vastly enhanced and made possible anywhere and at any time, even remotely.

6. Improve student communication with classmates:   

Research shows us that increasingly peer engagement and peer learning is becoming a mode of learning and teaching that educators want to capitalize on. The student portal in school ERP is especially suited to implementing this mode of learning within the classroom, while also ensuring that resources are used conservatively. In the student portal in school ERP, it is possible to set up one on one communication with students in a particular class, set up groups with special focuses or for specific subjects, and to also allow for shared learning through the use of common classroom materials. Thus, the student portal for school ERP is essential for student communication with fellow classmates.

7. Comprehensive information at your fingertips

A student portal in school ERP is essentially a repository of information that is useful to students. This covers a wide range of requirements that students and their fellow stakeholders will have, including but not limited to information concerning administrative tasks like exam enrollment, setting up of student events, communication with teachers, parents, fellow students and the school at large, information on where and how to access student course materials, etc.

Information is limitless and well organized in a student portal in school ERP making it more than a data dump or an unorganized information repository. Instead, the information in a student portal in school ERP is easily accessed, understandable and easy to use by and for the student. A student portal in school ERP is thus necessary for students overwhelmed or overloaded with large amounts of vital information necessary to their schooling and learning.


School erp software with HR module

School ERP Software with Human Resource Function

In organizations across the world, the human resource function is one of the most essential departments as the employees are the stepping stone for the success of any organization. In schools and educational institutes too, the human resource management system is one of the most critical functions.  This is the reason that when selecting a perfect school ERP software, it is important to consider software that offers a combination of automated processes that connect human resource management and information technology in a seamless manner.

When selecting a School ERP software, it is essential to ensure that the School ERP has every feature you will ever need to run your institution efficiently. This also includes a fully-fledged Human Resource module that will help with the automation of repetitive and time-consuming tasks associated with human resources management  Using a multi-function human resource management system will help to free up some of the school staff’s employees most valuable resource – time. It will also ensure that the focus of the school HR team is shifted to creating a culture of world-class education, long term employee retention, and other highly impactful areas that will help the productivity of the school.

Benefits of a human resource management module:

1. Employee Attendance Management

One of the foremost advantages of using a human resource management system is the automatic management of attendance for the employees. This information can be captured with the assistance of a biometric device that the staff can use with minimum assistance. The system creates automatic reports that can be tallied easily at the end of the month for easy attendance calculation.

Additionally, the school employees can easily apply for a leave on the school ERP software for payroll management. The leave applications can be easily approved by the manager when needed. The system also allows for easy leave calculations at the end of every leave cycle. By automating the process, not only does it save employee time, but it makes employee attendance and leave management a lot easier and faster.

 Learn how to employees can apply leave in Fedena 

2. Employee data management

The human resource function in an educational institute includes the collation of a lot of employee-related data such as financial information, health, addresses for communication, qualifications and salary details among other things. The school ERP software for payroll management ensures that all these documents – many of which can also be highly confidential can be stored in the software in a safe and secure manner. All that the employees need to do is upload the quick and customizable employee admission form in one go. The software also allows for bulk employee import option so that all the details of the employees can be uploaded on the software in a few quick moments.

Additionally, using a school management software for payroll management ensures that this information can be updated, accessed with the easy click of a mouse.

3. Easy personnel grievance management

Another benefit of using a school ERP software for HR management is that it becomes easy to update any personal queries, complaints, and grievances on the software through private messages and emails to the administration staff. These queries or messages can be addressed in a confidential manner and helps assure the staff and the teams that there is support available to them when wanted.

One of the key aims of a human resource management system is to provide complete information and support to the administration as well as the employees for any queries or updates. Thus, supporting them and enabling them to function in a seamless and more effective manner

4. Simple Payroll management

When registering with a human resource management system like Fedena, one of the advantages is a simple payroll management system where the educational institute can manage the payroll system with ease.

Routine functions such as attendance calculation, leave management, payroll assignment, pay slips generation can easily be taken care of by the school ERP software for payroll management.

The payroll setup can be done for variations of earnings, deductions and various deductibles. The system also supports instant amount changes in payroll when needed. Thus, instead of spending productive hours calculating and correcting the pay slips, the administrative staff can simply outsource the same to the school ERP software for payroll management.

Additionally, payroll can be collectively assigned to employees sharing similar pay structure and frequency, thus making the monthly task of payroll calculation easier and faster.

For those worried about the security of an online system, the Human Resource manager can be given special security privileges to generate pay slips based on payment frequency. Thus, ensuring the security of the information and the employee data.

Also, the payslip report settings can be configured in a way that allows for separate privileges to be assigned for the approval, rejection, regeneration of pay slip for employees. The settings can also be configured to integrate the loss of pay calculation in employees’ pay slip.

Thus, the use of a school ERP software for payroll management can help the Human Resource staff of a school function in an effective and efficient manner