student's engagement during holiday season

How to Keep Students Up-To-Date During Holiday Season?

The end of the year is the festive season with many schools, colleges and educational institutions slowing down and going into a vacation mode. During holiday season, students too tend to get distracted more easily as the focus shifts to spending time with their family and friends rather than the books before the students. This can prove to be a challenge for teachers and educator as they struggle with ensuring that the students stay focussed on their studies. Another challenge that teachers face is to ensure that the students complete and submit all the work on time, ensuring their productivity is on an upward trend.

In traditional schools and colleges, this can be seen to be a major task for the teachers. But with technology to their aid and with the help of school management software, it is easier than ever to ensure that the students stay motivated and remain excited about their academic achievements.

Here are a few strategies and school management software features that keep student’s updated during the holiday season:

1. News

The news feature of the school management software allows the administrator or the privileged employee to publish the latest school related news and academic updates for the day. These can be access by the staff and the students and helps to keep them abreast of all the latest campus happenings during the holidays, which will be visible for all the users on their dashboard.

news feature in school erp

This campus news which is easy to create and publish can not only be textual but can also include videos and images to make it more interesting. Additionally, the administrator can allow for comments to be added to the news to make this feature more interactive for the students. 

2. Discussion

Another strategic way for schools and colleges to keep students engaged through the discussion feature in the school management software. Through online discussion, students, teachers, and staff can interact with each other despite the holidays. This module helps the students and teachers to interact with each other through discussions and comments. This is a moderated discussion and unwelcome comments can always be deleted by the school administrator. They can interact and exchange ideas, discuss grievances and build a stronger and more engaged student and teacher community.

3. Poll

With the help of the Poll feature, the school can seek and collect the opinions on a particular subject from a group of selected members. This poll can be done anonymously without revealing the identity of the person and can be extended to a pre-selected audience for the purpose of analysis.

Polling feature in school erp

4. Gallery

The institute can share important screenshots and pictures with the students or employees by creating an album in the gallery module of the school management software. Public albums that update the students with the various events and activities of the institute can be shared so that even when the students are on a vacation, they are updated on the school happenings. By sharing these images, the students also get excited and motivated to resume classes when the holidays end. 

gallery feature in school erp

5. eMails

One of the most common methods to send regular updates to the students and the parents is through the use of emails. These mails help the schools keep the parents and students updated on a regular basis. Emails also enable to school to send essential communication to the teachers, parents and students such as fee reminders, exam schedules, meeting updates etc.

Emails can also be sent to the alumni to engage them for career guidance and training activities for mutual knowledge exchange.

Additionally, to reduce the burden on the administration, the school automatic emails can be set up for a particular set of recipients on specific events

6. Task

The Task module of the school management is used by the school administration team to assign tasks to the staff or the students by their teachers or management team. Once the students or the staff receive the task, they can then upload documents and put up periodic updates related to the task assigned to them. They can also receive feedback, comments and further instructions related to the task for further follow ups.

task feature in school erp

During the holiday season, this task module can be used to not only remind the students about the assignments that they may have but they can also post their progress updates related to the holiday assignment and receive feedback on the same. This helps the students to stay focused and on track with relation to holiday studies and home assignments. 

7. Google Docs

Another essential tool that teachers can use to engage with students during the holiday season is the use of Google Docs. Google Docs are available to view and upload in the Fedena school management software for the logged in employee or student. This integration allows the user to login with google credentials and upload/download the google docs with ease, thus making it easy for the students to upload or download their holiday assignments.

google document feature in school erp

The holiday season, while it is a time for rest and relaxation for the students, does not necessarily mean being cut-off and isolated from school work. With the help of the various technological tools given above, the students can continue to stay connected with their school, peers and teachers. The period of time, when used well can also be used by the students to give themselves the extra boost that will help them ace their exams with ease.

School ERP Polling Feature

7 ways to use School ERP Polling Feature in your Institute

Nowadays most of the school ERP contains a polling module that connects the students, teachers, and management by sharing their feedback through different types of polls. The polls may be descriptive, numeric or multiple-choice questions that can be shared for polling to a single classroom or multiple classrooms at the same time. You can also run polls specific a department or all the teachers. The user will log in to the school ERP from their laptop or mobile phone and can submit the answers to the pool from a user-friendly interface. The results of the poll can be hidden or shared with everyone who participated in the poll according to the privacy settings. The results are displayed graphically in the form of bar charts or any other graphical formats available within the school ERP module.

The following are some of the uses of the School ERP Polling Feature within a single classroom led by a class tutor:

1. Lesson Progress Review

Teachers can use the poll module to conduct a survey after each lesson or an important section in a lesson. This survey can be done creatively to understand whether the students followed and understood the concepts properly. Instead of asking direct questions, you can ask indirect questions that connect to the core concepts of the lessons just finished. Do not see this as an examination to measure the grade of students. Use it as a smart feedback tool to measure the impact of your teaching. The results of this type of poll conducted frequently can generate in-depth reports on the learning ability and speed of the students in your classroom which might surprise you. Also, some students will share their answers more objectively in the polls than if asked directly in a face to face conversation.

2. Feedback on Teaching Style

This is another good poll to share with your students. You can gather information on what kind of teaching style is the best fit for the majority of students in a particular classroom. Then you can adjust the teaching style to fit to the majority’s requirement and give special focus to outliers. Multiple concepts on teaching style can be gathered like teaching speed, voice level, teaching aids, homework, classroom break, etc.. Then make required changes that you find acceptable and run the survey after a month to see the new feedback. Also, keep a note on the changes in academic performance with the changes in teaching style.

3. Self-Assessment for Students

This is a technique that you can use to show your students their own self-assessment without making it obvious. Since most of the survey or poll requires you to choose an answer from multiple questions, the students who are choosing the survey answers have to read through the different options. More than the result of the survey, the attention given by the students during the survey can be used to communicate and teach. By giving multiple-choice questions instead of asking poll questions that require descriptive nature, the students become aware of what else is possible or available from their studies. This will help your classroom to be more engaging and close the huge gap between students in their academic performance.

These are only three of the use-cases from all the possible ways you can use the school ERP polling feature. You can come up with more creative ways to use the poll feature within the classroom.

Now, let us look at some of the use-cases of the school ERP Polling feature across the school without limiting the poll to a single classroom:

1. Choosing the Location and other details for the School Trip

This is one of the most commonly applied functionalities of the poll module. You can run a survey across the entire institution or the specific classes included in the trip. More than receiving the location suggestions and the preference of the majority of kids, you can build enthusiasm and energy within the institution by making all students participate in the decision making. You can also leave the option to add extra suggestions that are not available in the multiple-choice to gather ideas on locations that you may not have thought before. Some of the students might have traveled to very good locations with their parents and enjoyed the trip. Now it is an opportunity for their friends and school mates to enjoy the same location.

2. Feedback about the School Facilities

This gives you a wonderful opportunity to collect feedback on the various facilities provided by the school. You can ask questions about the quality of bus transportation, canteen, library, etc. Also about the infrastructure like the classrooms, playing ground, sports facilities, etc. The feedback can be checked regularly to gather important information for decision making. This level of detail about the functioning of different facilities will be impossible without the poll feature in your school ERP.

3. Choosing Books for the School Library

Your students will love this poll. Asking the students about the books they want to see in the school library will improve student engagement in your school. Also, it will be an inspiration to the students who haven’t picked up regular reading habits yet. You will also be surprised to see the suggestions and choices of the students as the reading trends change with each generation.

4. Feedback on Teacher Performance

This use-case should be applied carefully as the students will not be measure teacher performance properly. So if this survey is used, use it as only one of the many data available to measure teacher performance. Students can rate the teacher on various factors like understandability, likeability, etc. Even though this information will not give the right information for you if you are smart enough to notice patterns and trends you will get many insights to help your decision making.

The above seven uses are only our limited suggestions for your school. You and your teachers can come up with more creative use-cases for the poll feature in school ERP.

digital marketing tools

Top Digital Marketing Tools To Accelerate Your Institution Growth

For schools and educational institutes looking to accelerate their growth in 2020, one of the best tools available to them is digital marketing tools. Not only are digital marking tools effective but they also offer great benefits to smaller organization especially educational institutions who may be short on the manpower resources and with a limited marketing budget. 

The use of digital marketing tools helps institutions with the perfect set of digital tools that give with a competitive edge while ensuring a high ROI – irrespective of whether you are investing your finances or your time.

There are numerous digital marketing tools that are available to the new age marketer that will help them reach their growth goals with ease and minimum investment. 

  • Engaging And Relevant Content

Marketing gurus often say that “Content Is King” and this is especially true in the digital marketing realm. Today, it is essential for institutional marketers to realize that as compared to advertisements, people are more likely to put their trust in reputable content. This calls for creating engaging and informative content that is appreciated by your target audience. The use of blogs as a medium of creating and sharing content not only serves as a platform for knowledge sharing but it also helps create a leadership position for the institution.

  • The Use Of Keyword Search

Today, for all of us Google is the foremost source of information for any answer that we are looking for. Therefore, it is essential that an institution or school develop a robust Keyword Search Strategy or Search Engine Optimisation strategy to attract the right audiences. This essentially means understanding the keywords or phrases that an individual would put into the search bar when looking for information and then strategically integrating the same words and phrases into the website content and blogs.

  • Using Google Analytics

Google Analytics is a free-to-use tool that websites can use to track and analyze data about their traffic. It allows the institution to understand the number of visitors visiting the site, the source of the visitors (referrals or organic search, etc.), the keywords used by these visitors and the time spent on the pages of your website.

This equips your digital marketing team with the right information to customize the website to attract more visitors and ensure that they spend a longer time on the site.

  • Integrating Chatbots 

Chatbots are best described as software applications that mimic written or spoken human speech for the purposes of simulating interaction with a real person. These chatbots are an effective digital marketing tool that ensures that customers get the right information that they are looking for at the earliest. According to forecasts by Gartner, 85% of customer interactions will be handled without a human by 2020.

  • AI-Powered Solutions

Artificial Intelligence (AI) is one of the newest tools from the future that digital marketers are using to promote their institutions. Artificial Intelligence helps by analyzing the data and predicting the behaviors of the target audience. AI eliminates guesswork from the marketing efforts and uses algorithms to increase productivity, ROI and create a better experience for the audience. AI helps to create digital marketing strategies will help brands market your brand more effectively and stand out from the clutter of other brands.

  • Virtual Tours Of The Institution

Very often it is impossible for parents or students to visit the school or the educational institution for a school tour. For times like this schools and colleges can incorporate virtual tours into their website. This allows the parents and students an opportunity to view their schools from any geographical location and feel connected to the school and the faculty. Besides virtual tours, schools also have the option of incorporating 3D images of their classrooms on the website so that parents can familiarise themselves with the school facilities and amenities.

  • Establishing A Social Media Presence 

Social media plays an important tool in helps educational institutions reach out to their target audience. Social media sites and apps such as Facebook, Twitter, LinkedIn, Instagram can prove to be very advantageous in helping schools to reach to potential students and their parents with the right engaging content that is friendly and informative. These platforms are very photo and video-friendly over time and can easily be updated with minimum effort. 

  • Regular Social Media Monitoring

While it is easy to create and build a social media presence, it is also important for institutions to invest some time and effort in monitoring these platforms. Regular monitoring of social media sites ensures that schools can proactively address inquiries and well as grievances. While this can be done manually, larger institutions can invest in tools such as Hootsuite, SocialMention, and Tweetdeck that help the school look for ‘mentions’ across social media platforms.

  • Increasing Parental Engagement with the School

Parental engagement is critical for the growth of the educational institution. Today, parents want to be involved in the academic life of their children and it is imperative for schools to understand this and look for digital tools that can optimize this communication. School management systems that have a communication module integrated into the software make it easy for the teachers to keep parents updated about the progress of the students. It also allows parents to communicate with the teachers when concerns or any doubts arise. This transparency in engagement and communication helps augment the trust that parents have in the schools and accelerates growth over time.

The use of digital marketing tools provides numerous benefits to the institutions. They help build an online presence for the school, build brand awareness, enhance productivity and engage the audience. This is all done with an aim to accelerate growth for the organization and achieve success for the coming years ahead. 

Advantages of Student Database Management System

Top 10 Advantages of Student Database Management System

Managing an educational system requires careful planning and time management. Today, a school has evolved into a complex institution with multiple campuses, manifold departments, several sections and a very large number of students.

For schools moving from a traditional paper-based data management system to a digital, automated system is a critical need of the hour. A student database management system in its simplest form uses a digital tracking system to maintain a record of all the students. However, in practicality, the system has much more complex functions. It maintains a record of every student-related data ranging from fees and financial records, examination records, transport facilities being provided by the school and availed by the students along with the usage of libraries, laboratory, computer lab and other school facilities used regularly by the students.

A student database management system allows schools to save and access these records as needed by them, thus simplifying the work of the school administration team.

There are multiple advantages to schools using a student database management system but let’s have a look at some top benefits of student database management system:

  • Streamlined Activities

The student database management system allows for reminders to set up for the various events and activities that need to be performed by the school administration team. It gives a comprehensive look at all the data on a single screen and ensures that all essential data is highlighted. This results in better productivity and growth with minimum effort.

  • Better Communication

A student database management system allows for easier communication between students, parents-teachers, students-teachers and even allows for the school alumni to stay connected with each other.

Instead of only relying on the school diary, the teacher can send instant updates to the parents related to school events, attendance, and even disciplinary issues over email or SMS. Students can connect with each other and with their teachers over on the discussion boards to clear their doubts and collaborate over assignments. 

  • Easier Management Of Transport

It allows schools to stay updated in real-time on the number of students using the school transport system along with their address. This makes route planning a lot easier. The system also helps the school and parents to keep track of the bus along the route and sends the parents regular updates in case of breakdowns, route changes or any delays. 

  • Simplified Admission Process 

The admission season can be a chaotic time of the year for every school, but with the aid of the student database management system, the process gets simplified for everyone involved. From managing applicant database online to accepting registrations etc. the prospective students can use the cloud-based system to submit the forms, upload essential documents, apply for scholarships, etc. The online system also makes it easy for the school to send students updates on admission tests, interview dates, reminders as well as the final admission status. This makes the admission process faster, error-free and more secure.

  • Faster Attendance Management

The attendance management system uses a biometric system or an access card to maintain a quick and accurate record of the student and school staff attendance. The system saves class teachers tedious minutes every morning calling out the class attendance and provides with the administration team on timely summaries and records of regular latecomers, absentees etc. when needed.

The system also allows for attendance updates to be sent to parents. It enables schools to track the attendance of the teachers and the various staff and calculate leaves and working days with ease and accuracy.

  • Report Management

The report center in the school database management software combines data from all different school modules such as attendance reports, transport reports, student performance reports, the fee due to reports, etc. The software allows for these reports to be customized and presented in a manner that aids the decision-making process of the school administration and management team.

  • Automatic Timetable Generator 

At the start of every academic year, the timetable is usually created manually and can be a frustrating and highly time-consuming task for the teachers. The use of a student database software automatically creates an efficient and effective timetable for schools. This automatic timetable is error-free and ensures the optimum use of all resources and school infrastructure such as laboratory, computer labs, and library, etc.

  • School Event Calendar 

The school event calendar which can be viewed and updated by the school on the school student database software helps parents to stay updated about the various events and activities organized by the school. It also helps the parents prepare their students for the various events and competitions mentioned in the calendar. In the case of any changes in the event calendar, the software makes it easy to notify the parents via SMS or email.

  • Effortless Assignment Management 

The assignment management plugin in the student database management software is designed to help teachers distribute homework and assignments to students, collect completed work, review it and provide feedback to students. Instead of manually managing these tasks the online software also makes provisions for the due date to be allotted to each assignment which makes managing the assignment effortless and simpler.

  • Increased Data Security

One of the best features of using technology to manage the student database is that it is very secure and ensures that all the secure school data is kept safe. The system grants access to only those with prior authorization, thus ensuring that all the confidential student-related data is kept secure.

These are some of the best features of using a student database management system. Besides these other notable features that are appreciated by users include the system being user-friendly, creating a paperless environment, easy customization and many more.

phishing attacks in k12

How K12 can safeguard against Phishing Attacks?

With the widespread usage of technology in K12 schools, the threats are also on the rise. As with any innovation, technology is also a double-edged sword that is misused by malicious systems and people to gain unauthorized access and privileges. Most of these technology threats are spread through networks connected to the internet. There are more and more advanced types of threats being revealed each day and the CIOs are finding it very difficult to catch up to the momentum of the threats in different forms. 

The schools are more vulnerable to cyberattacks like phishing attacks because the faculties are not trained to handle cybersecurity process effectively. There have been 712 publicly disclosed cybersecurity-related incidents involving U.S. public schools since 2016. Recently The Ava School District in the USA is struck by a ransomware attack. The teachers noticed the printers in the district printing mysterious ransom notes demanding money to get the stolen information back. Similarly, California’s San Bernardino City Unified School District (SBCUSD) has discovered that cybercriminals recently used ransomware to lock access to district files. These are not random or rare incidents. There will be more unreported and unrecognized phishing attacks in K12 schools all across the globe. Even though there are many cybersecurity threat types, we will focus on the most common and easily deployable threat of phishing.

What is Phishing Attack?

Phishing is a homophone of fishing. Even though both the words have different meanings even while sounding similar, phishing can be visualized as technological fishing where bait is used to lure the vulnerable targets in sharing sensitive information such as usernames, passwords, and credit card details. The attacker uses emails or instant messaging services like WhatsApp, SMS, etc. to disguise oneself as a trustworthy entity. Then the user is directed towards a duplicate webpage that is similar in look and feel to the original webpage. Most of the novice targets won’t be able to recognize the duplicate from the original and will give away the sensitive information in the forms present on the website.

Common Types of Phishing Attacks

1. Bulk Phishing

Here the attacker sends malicious communication to a bulk of people globally or to a specific organization or to specific geography. This way the attacker ensures some people will fall for the attack as the attacker is sending it to thousands of people at the same time.

2. Spear Phishing

This phishing attack is aimed at specific individuals or a company. The attacker spends more time in researching about the target to present the bait in a credible way. This increases the probability of success of the phishing attack.

3. Whaling

Whaling is a spear-phishing attack but targeted only at the senior management of an organization like CEO, CFO or CIO. 

4. Clone Phishing

In this, a previously delivered credible email with its content is taken and converted to malicious form and resent as an update to the earlier communication. This is done by hacking either the sender or recipient of the email before sending the phishing mail.

There are many other forms of phishing attacks categorized according to the type of medium(email, voice, text), the volume of impact, etc.

How K12 Schools can protect from Phishing Attacks?

K12 schools are very vulnerable to phishing attacks as school’s manages a lot of sensitive data and all the faculty will not be computer savvy enough to detect and defect a phishing attack. We propose the following tips to be followed to improve the resistance to phishing attacks in schools.

Tips for Users (Faculty)

  1. Always check the URL(website address) even if you clicked the link from a trustable source or person. Do not get fooled by the design of the webpage. The attacker might have created a similar-looking page.
  2. When you receive an email and the content feels to be suspicious, always contact the sender if you know the sender. Verify the authenticity before clicking on links or downloading the documents.
  3. Do not share personal data on the web in social media sites. The attacker might collect the information from these places to present trustworthy content for an attack.
  4. Use two-factor authentication wherever possible. In two factor authentication, you provide the OTP received through your phone number along with the usual username and password.

Tips for Admins (IT head)

  1. Promote usage of antivirus and other possible tools to detect phishing attacks. If budget is a problem, try free and opensource tools.
  2. Train the faculty through phishing simulations. Collect information on recent phishing attacks to K12 schools and simulate the scenario in front of the faculty audience.
  3. Frequently analyze incoming and outgoing web traffic to understand usual patterns and notice any strange patterns.
  4. Do a penetration testing to understand the weak spots and vulnerable users. Then correct the weak spots and educate the vulnerable users.
  5. Make it a practice to reward the users who successfully detect a phishing attack and then share the information with everyone.

Tips for School Owners

As a school owner, you have more responsibility in improving the cybersecurity of the school and training the faculty to navigate through unknown phishing attacks in the future.

  1. Hire an IT head for the school. If not a CIO, it is good to have a dedicated IT head for the school to take care of cybersecurity efforts.
  2. Educate the faculty, students, and parents on cybersecurity and how to detect phishing attacks. It is a good practice to conduct frequent seminars on the topic and invite experts in the industry. Most probably some of the parents of the school will be cybersecurity experts and will happily volunteer to train the faculty.
  3. Install only original and licenses operating systems and applications for usage of faculty. And always keep the OS, software and anti-virus applications up to date. If budget is a problem, choose opensource tools.
  4. It will be a good idea to have a defense strategy to handle future attacks. A defense strategy will contain what to do in case a phishing attack happens and sensitive information is leaked. If the faculty is trained on this, it will prevent the usual chaos after a phishing or ransomware attack.
  5. And finally, if you have many thousands of students and a lot of digitization effort happening in the school, go for a full-time cybersecurity expert like CISO (Chief Information Security Officer)

There are many other models of cybersecurity threats other than phishing. It is a good practice to read more about them and be prepared with a defense strategy in place.

choose School Administrative Software

How to choose best School Administrative Software for your institute?

School Administrative Software is one of the most used software for schools and colleges. It reduces the workload of school administrators by helping them automate the usual tedious administrative processes like attendance register maintenance, report card generation, id card generation, transportation management, hostel management, etc..

In this blog post, we will explore in-depth the concept and benefits of school administrative software.

What is School Administrative Software? How is it different from the School Management System?

As the name indicates, the school administration software is used to manage all administrative activities of an educational institute. It can be a school, college or university. In institutes, there are different groups of employees. Most of them are teachers and a few are administrators. A school needs both academic and administrative active managed efficiently by experienced leaders. The first thing that comes to our mind while visualizing a school is the academics and learning process. But a good academic leader may not always be a good administrative leader. Understanding this difference, all the school helps the academic leader, usually principal with the support of an administrative leader. Some groups of institutions appoint a CEO who focuses on administrative and operational issues and the academic activities are led by principals in each institution.

The school administration software takes care of the unique needs of the school admins and usually will have a single or limited login access by the admins. Whereas the School Management System is a fully functional ERP that has got way more features than school administration software and allows login access for all students, parents, teachers, and admins at the same time. Fedena is a good example for a fully functional school management software with school administration software features embedded within it.

Features and Benefits of School Administrative Software

The major features available in school administration software are usually a simple student information database containing all basic details of the students in the school, certificate generator with different templates to choose from, grade book generator, id card generator, basic accounting for fee collection, basic human resource management features to handle teacher and staff data to generate and store payslips, attendance management to track attendance of students, timetable management etc. 

Let us look at some of these features in detail:

  • Basic Student Information Database

This feature will help the admin to store all student data across various academic years. The basic data of the student like parent guardian data, address, etc. will remain unchanged across academic years. The other data like report cards, teacher remarks, attendance, etc. will be updated whenever the data is available. For a small school, a single administrator can handle all these data in and out operations with the coordination from other teachers.

  • Certificate Generator

A school or institute require different kinds of certificates for their students. These certificates vary from simple bonafide certificate to attendance certificate. These certificates carry different styles in layout and colors. All these different certificates can be managed efficiently and taken printout whenever required using a certificate creator and generator tool.

  • Gradebook Generator

The gradebook generator helps in taking creating report cards of students based on their examination grades. These reports can also vary in size and format according to the examination format selected by the institution. The reports are generated in bulk and printout is also taken in bulk to distribute to students and parents.

  • ID card Generator

This tool helps the admins to generate identification cards for students and teachers which they will carry daily to the institute. The ID card is automatically generated from the data stored in the school administration software and a fresh photo of the student will be scanned each year to generate ID card for that year.

  • Basic Accounting

The basic accounting module helps the administrators to keep track of income and expenses. Income is majorly in the form of school fees. The school fees can be collected over the counter or through online and proper receipt will be generated with the help of software.

  • Payslip & Payroll

Generating the monthly payslip and managing the payroll of teachers and other staff is usually a time-consuming work for administrators. With the help of the payroll tool, these can be automated. Even the payroll breakup calculation can be automated and some tools contain tax-related calculations also. Once the payslip is generated monthly, it can be taken as a printout to distribute to teachers and other staff.

  • Attendance Record

The attendance record of each student is a very important feature of all school administration software. The attendance data is collected from each teacher from their attendance register and then is uploaded to the school administration software by the admin. This attendance data is then used to generate reports and sometimes to combine with grade book reports.

  • Timetable Management

Being one of the most cumbersome activities at the start of the academic year, and a lot of time of teachers and admins are spent on creating timetables, the timetable tool of school administration software helps in creating perfect timetables in the form of class-wise timetable, teacher-wise timetable, and institutional timetable.

  • SMS Communication

Short messaging services(SMS) is still one of the best communication medium to outreach to parents. The admins use the bulk sms or individual sms feature of school administration software to send alerts and notifications to parents. The bulk sms tool will provide an option to send SMS to individual student’s parents or all parents in a batch/class or to all parents of the school. This is very efficient as fast to communicate critical information to parents.

  • Report Generator

There will be a report center in school administration software that combines data from all different modules and shows them in various formats. These reports are very important for admins and management to take decisions. There will be features to create customized reports as admins require.

All these different functionalities help the admins and other users of the school administration software to derive major benefits in their day to day work connected with the school. The following are some of them.

Benefits for Admins

  • Fast access to all the data
  • Saves time
  • Automates repeated tasks which further helps in saving time

Benefits for Principal

  • Access to all reports and data
  • Decision making based on data

Benefits for Management

  • Access to all reports and data
  • Specific reports on school performance
  • Income(fee) and expense reports

Benefits for Students & Parents

  • No long queues to get reports or pay fees
  • Quick communication in the form of SMS

Factors to consider while buying School Administrative Software

1. Installation

The most important factor while choosing a school administration software is whether you want to install it on your school premises or use it online as a SAAS(Software as a service) model.

If the software is installed on school premises then, all the data is entered within the school campus and reports are also generated within the campus. The reports are taken printouts for the purpose of distributing to parents and staff. This gives total control on the data entered into the system but also makes any kind of software support difficult as the technician will have to visit the campus to help for maintenance and support.

If you choose to go for a SaaS product where all the functionality of the software will be available online 24/7 and the administrators and teachers can access it even from their homes or mobile phones, the pricing will depend on the total number of users accessing the software. Some vendors charge a fee based on the total number of users per month or per year. Some other vendors give pricing slabs. The slabs are separated based on the number of users. A few vendors like Fedena gives unlimited user access even while accessed online 24/7. Such software can give you peace of mind as the pricing will remain the same even when the number of users grows in the future.

2. Training & Support:

Other factors to consider are regarding the usage of the software after purchasing it. You must make sure that the vendor gives installation and training support. If the software is installed on the campus premises, the vendor will have to give training to an admin user on critical support. Most of the vendors provide detailed training or supply instruction manuals on the right usage of the software. As an institution owner, you can give the ownership of school administration software to one of the staff in your institute who has good IT skills. If your school is big having more than a thousand students, it will be a good approach to recruit dedicated admin staff to manage the school administration software.

If you are planning to buy a School Administration Software, get in touch with our experts today.

student's result management

How Does An Education ERP Help In Student’s Result Management?

One of the core functions of the education process conducted by school teaching faculty is to test the students on the knowledge that they have acquired over the course of the year. In most schools, student’s result management is a quarterly process with exams and assessments conducted at the end of every quarter to test the students on the learning and knowledge that they have assimilated. 

However, today many education experts believe that this result-based learning is detrimental to the entire learning process. They believe that this pressure of exams can lead to a negative learning attitude amongst the students. It can give rise to a culture of rote learning, cheating at exams, bribing examiners and the negative impact of this culture has even led to extreme pressure-induced steps by students including suicide.

Today, the need of the hour is for schools to revolutionize the student’s result management process into a system that offers feedback to the students and guides them towards improving their learning without the pressure of performance.

This is the reason that many schools across the world are moving towards an education ERP system that can help with the result management of students. 

A result management system ensures that the examination results are part of the process and not the end result. They do this by ensuring that students get regular feedback for all their classwork. This includes regular feedback for every class assessment, project, pop quiz, module test, semester examination. By creating a culture of continuous feedback students will be able to assess their progress throughout the academic year without any fear or trepidation. It will allow them to score better in future exams through real-time course correction. 

Benefit To Teachers:

The process of collating all the test results of the students and writing reports is always tedious and time-consuming work for the teachers. Many educators/teachers also dread this process considering the stress of the manual correction of papers, the necessary calculation of marks and then converting them according to the grading system used by the school. This often impacts the productivity of the teacher.

For teachers, the result management system in an education ERP ensures that all these manual tasks are taken care of by the online software, thus saving the teachers time and effort. Additionally, using an education system for the result management of students ensures that the process is error-free and done in the fastest possible time frame. 

Advantages of a Result Management System:

An education ERP offers a school or an educational institute the following advantages in student’s result management:

  • Computerized and Mechanized Result Management.

The education ERP mechanizes and automates the student’s result management. It allows the school to conduct the exams and tests online and calculate the scores online in a matter of moments. For exams that are conducted offline, all that the teachers need to do is input the actual marks and the system will generate the results and report cards automatically. 

  • Accelerated Result Arrangement Process

Since the education ERP manages the entire examination process online, it also ensures that the results are available to the students a lot faster than the traditional system. Instead of waiting for weeks or even months for their exam results, the students can receive the results a lot earlier, thus eliminating unnecessary anxiety and stress. 

  • Easy to Edit in Real-Time

In the event that there are any changes that need to be made in the results of the student, the online system allows for the same of the made in real-time. An education ERP makes the tedious process of erasing and altering a student’s results a lot faster and easier.

  • Makes Result Management an Error-Free Process

As it is with all online management systems, the digital calculation of a student’s grades allows for a process that is free of human errors and mistakes. 

  • Easy and Secure Management of Results Records

An education ERP makes it easy to record and store all the student related result data in the online cloud. Instead of spending money on paperwork related to printing, mailing and storing these result records, the online system ensures that the data is saved securely and can be accessed only by authorized personnel such as teachers or the principal of the school. The online system also allows schools to send the results to the parents through email or online messages.  

Using  Fedena school management system, schools can easily manage and create various kinds of examinations and keep the records on the consolidated platform. It allows parents and students to view the results as soon as they are published. 

With the help of Fedena, schools can streamline their result management and reap the benefits the system has to offer.

Vidya Vikas Academy Case Study

How Vidya Vikas Academy reduced 40% of its administration cost with Fedena Subscription?

About Vidya Vikas Academy:

Vidya Vikas Academy(VVA) is an English medium school affiliated by the Central Board of Secondary Education (CBSE), New Delhi, and recognized by the Directorate of Education, Government of Goa. The school was established in the year 1994, it has become one of the most reputed schools in the state of Goa.

School has 43 classrooms and offers classes from Nursery to 12th standard. The school had humble beginnings housed in the same rented premises that had earlier used by Shree Damodar College of Commerce & Economics and Govind Ramnath Kare College of Law. 

Today the school occupies a spacious building in the Vidya Vikas Mandal Campus and offers its pupils state of art facilities. The school does its best to impart education rather than mere knowledge.

Executive Summary: In this case study, we take a deeper look at how Fedena the paperless solution helped in reducing the 40% of their administration cost. Also, it helped in saving a lot of time by automating the day to day operations of the Vidya Vikas Academy Institution.
Challenges & Requirements:
  1. Vidya Vikas Academy is the finest school in the State of Goa and hence the total number of applications for admission received every year is huge. Therefore it was a difficult and time-consuming task to compile the details of the respective students efficiently in real-time.
  2. Daily attendance of teachers and students was maintained/marked manually in the attendance registers. Hence monthly/annual attendance details had to be re-entered and compiled in excel, which again was time-consuming.
  3. Student’s results were handwritten and this involved hours of work. Class teachers/ subject teachers had to design and maintain excel files, displaying marks, calculations, etc. Hardcopies of the marks lists had to maintained, along with other respective records.
  4. A lot of our work was either done manually or through using excel. This involved a greater possibility of errors being made. Besides, it was not easy to recover past records.
  5. Hardcopies of the circulars, notices, notes were given to the student which involved large paper consumption.
The Solution:

There are multiple ERP solutions available in the market but Vidya Vikas Academy was looking for a fully-baked solution that not only digitized their whole operations but also provides real-time access to their data.

That’s why we suggested Fedena – Pro Plus Solution, which is a holistic platform to manage the highly cumbersome process hassle-free and with Fedena Mobile App support and an individual can access any information in a single tab.

Key Highlights:

  1. The Admission features, automated the admission application process. Effortlessly admins can manage the student’s details at a granular level and keep a real-time track on each application status.
  2. Fedena has made teachers work more efficient and helped them in mitigating their daily workload so that they can focus on the most important thing i.e imparting the best knowledge to the students. 
  3. With the grade-book module, results are automatically generated through the system hence teachers just need to enter the students’ subject marks and the system generates/calculates the results, which has reduced the burden of the class teachers.
  4. Acquiring the previous records and documents is no longer an issue. With the document management module, admin can easily save the records, edit it at any time and instantly share it with anyone. So that the decision-maker can take real-time. 
  5. The communication module has opened entirely new dimensions for both the teacher-parent as well as teacher-student to interact on a daily basis, thus enriching all of them with current updates happening in school.
  6. Digital messages can be forwarded in real-time. This process is eco-friendly too. Everybody is informed about important notices, information, etc all at the same time and instantly.

The Success:

  1. Paper consumption got reduced by 40%.
  2. Fedena has helped reduce the communication gap, not just between the students and the teachers, but also among parents and teachers. Students and parents can be kept in the loop of every event, schedule change or announcements, etc.
  3. The online admission feature is highly reliable, efficient and eliminated the possibility of human errors.
“Fedena has simplified our admission procedures, data management process, data accessibility and communication between the stakeholders thereby saving our valuable time as well as paper.”

Joble Bijoy, Principal

“Paperless messages can be forwarded. Thus the process is environmentally friendly too. Everybody is informed at the same time. Easy maintenance and calculation of attendance.”

Tr. Nilanjana Chakraborty

“I compliment the team at Vidya Vikas Academy for implementing Fedena. It has helped us to connect to the faculty and track the progress of our ward. The event notifications, fee reminders(SMS), attendance alerts, worksheets, etc have been very helpful.”

Ekta Agarwal, Parent

Timetable manage with school ERP

Types of Timetable & How to manage them Effectively with School ERP?

All of us know what is the timetable and how it is useful. When we were kids going to school, we used to refer to the daily and weekly timetables to plan our studies. The timetables also helped us in figuring out which books to carry to the school for a specific day. More than the subjects taught on a specific day, the timetable is a complicated tool beyond its perceived simplicity. 

A timetable majorly connects and coordinates between four distinctive elements in a school or university, which are:

  • Students
  • Teachers
  • Classrooms
  • Time-slots 

Time-slots are popularly known as periods. Other minor elements coordinated through timetables are the subjects taught in the time-slots allocated to teachers and the type of classrooms allocated. Ex: laboratory, drawing room, sports ground, etc..

There are two major benefits of the timetable. They are the efficient organization of all operational activities in the school and predictable routines for students, teachers and other staff. Through the organization of all activities spread through different timetables, the confusion will be minimal and it increases the overall efficiency of the school. The same timetable communicates to parents about what is happening in the school hours and will help them to guide the students at their home. Through predictable routines, the students and teachers perform better as they will reduce the cognitive load in planning school activities. Routines are proven to be enhancing cognition abilities.

Different Types of Timetables in Schools

Even though many types of timetables are used across schools and universities all around the world, there are only three major types of timetables from which all other sub-types are derived. They are:

  1. Master timetable
  2. Teacher-wise timetable
  3. Class-wise timetable

Master Timetable

The master timetable will have comprehensive information about teacher-wise and class-wise time-slot allocation in a single view. This timetable is usually kept in the principal’s room or chief administrator’s room. In a way, it is a consolidated timetable helpful for the principal to supervise the teachers. This timetable helps the principal or HOD(Head of the Department) to swap classes or re-allocate teachers according to unforeseen events like the leave of a teacher or unavailability of a classroom.

Teacher-wise Timetable

This timetable contains the time-lost and class-room allocation of a single teacher. The teacher-wise timetable will be created for each individual teacher. Some teachers will be handling multiple subjects and the subject association also will be displayed in the teacher-wise timetable.

Class-wise Timetable

This is the most familiar timetable for all of us. This timetable contains all the subject teacher allocations done for the working days in the week for a particular class. Each class in the school will have an individual class-wise timetable. This timetable will also contain time-slot allocations for non-teaching periods like free time, games, extra-curricular activities, etc..

Other than the above major timetable types, the following time-tables are derived from the master-timetable to enhance the administrative experience of the school.

  • Free Period Timetable

This timetable contains the vacant period info of all teachers. This is usually kept in the principal’s or admin chief’s room so that the efficient allocation of teachers can be done by looking at the free periods available all across the institution.

  • Games/Sports Timetable

As the name indicates this timetable contains the different games and sports played using the indoor and outdoor playfields in the school. This timetable is managed by the Principal as well as the physical education head of the school. This timetable helps to coordinate the grounds and indoor playrooms effectively.

  • Co-Curricular Activities Timetable

Similar to the sports timetable, the co-curricular activities timetable allocates the teachers in charge of each co-curricular activity with a room for the activity. This timetable is usually publicly displayed on the noticeboard or distributed to the student prior. 

  • Homework Timetable

This is not followed in all the schools. Even though regular homework is assigned to students, a fixed timetable is not given to parents and students to follow at home. With the homework timetable, it is possible to balance the time spent on different subjects at home. This will help parents to allocate the time for different homework assignments.

How to Manage Timetables effectively with School ERP?

The different timetables in a school can be managed effectively with dedicated timetable management software. Nowadays most of the school ERP comes with inbuilt timetable management software. The school ERP software can be used to generate and manage timetables of any levels of complexity. Let us see some of the most used functions within the timetable module of school ERP:

  • Creating a Class-wise Timetable with School ERP

With the class timings, weekdays, teacher workload allotment and subject associations set in place. The class-wise timetable can be created by the drag and drop feature. You can select a class and all the teacher-subject associated with that class will be available to place in the time-slots(periods). This is an intelligent module and if any mismatch with configurations happens, it will show a warning. Also with the help of school ERP for timetable creation, you will be prompted when the same time-slot is allocated for the same teacher in two different classes.

Here is a video explaining timetable creation step by step:

Class-wise Timetable Setting
  • Teacher Timetable & Master(Institutional) Timetable

These two timetables will be automatically created when all the class-wise timetables are created with the drag and drop feature. There are options to export the timetable to PDF format so that the timetable can be printed out for keeping the copies with teachers, admins, and the principal.

  • Automatic Timetable

There is one more enhancement available with some of the advanced School ERP like Fedena where you can generate the individual class-wise timetable automatically instead of creating it one by one through drag and drop method. This can truly save collective manhours worth months of teachers. But you should be very careful in setting the rules which will be used to generate the automatic timetable.

See a video explaining automatic timetable below:

Automatic Timetable Generator

Timetable creation is a resource-demanding process requiring coordination and planning between admins and teachers. Using a school ERP like Fedena with a fully functional timetable module will save a lot of time for teachers and helps to speed up the school operations. Contact Fedena for a free demo.

Inventory Management System

How Fedena Simplifies Inventory Management System For Higher-Eds?

In every school, there are many administrative activities that need to be done efficiently behind the scene to ensure the smooth functioning of the entire school. These administrative activities usually take a lot of time and effort and with the limited manpower in educational institutes, it becomes a tedious task to manage.

One such administrative task is inventory management in schools and colleges. 

Inventory management in higher educational institutes can be best described as the management of school inventory such a canteen food item, movable furniture like tables, chairs, desktops, laboratory equipment, computer lab related items, teaching aids like DVDs, DVD players, books, projectors, etc. For any school/college, it is essential to manage these assets and resources in a prudent manner so as to ensure the efficiency of use. It is also important to make sure that these items are cared for properly and utilized in the ideal fashion.

Benefits of an Inventory Management System for Higher Educational Institute:

While many schools follow a pen and paper technique for managing inventory, there are many advantages of using an online inventory management system for Higher Educational Institute:

  • Accounting of Assets and Detailed Record-keeping 

When educational institutions use an inventory management system, one of the first tasks that they need to complete is to create a ready reckoner all the assets they own and record the same on the software. This is an essential exercise for all institution as it gives them a comprehensive look at their current assets and plans out strategies for their growth and future related purchases.

An inventory management system also helps in keeping a track on all the items used in the schools and create the sales and purchase transactions when needed.  It also helps to create daily reports for each transaction.

Another benefit of this detailed record-keeping is that in case of loss or theft of expensive school property, it is apparent within one glance. 

  • Schedule the Preparation for Every Lecture

When a teacher walks into the class, they are always prepared and armed with all the instructions they want to give their students on that day. But to be prepared, they need to make certain arrangements early on and this includes booking projectors and other electronic types of equipment. The Inventory software helps the teachers to make these preparations and helps to avoid errors such as duplicate booking of the items or multiple bookings at the same time.

  • Complete Reports related to Stock-keeping 

The school management has to keep a record of numerous items like textbooks, uniforms, school jackets, etc. The inventory management system ensures that this list is effortlessly and efficiently managed.

  • Increased Accessibility

The process of inventory management is made far quicker and simpler with inventory management software. This is because it allows access to employees and teachers online. Instead of standing in a line and filling in forms to make a request for an item, the same can be indented online. The store manager to has an option of approving or rejecting this requests online.

Conclusion:

Today, there is an endless number of inventory management solutions for schools and higher education institutes. The success and performance of a school depend on choosing the right inventory management software that supports the school in meeting all their teaching and administrative goals.

Fedena School ERP System is a leading school management software provider with user-friendly dashboards that allow easy login access for teachers, non-teaching staff, students, parents, and management personnel of your institution. The various modules available in Fedena facilitate all the processes of your institution. Their inventory management module of the software offers a number of advantages.

  1. The inventory module manages the store items and allows the students and staff members to raise indents whenever any items are required. 
  2. Additionally, the inventory module also deals with the adding store, store items, raising indents, raising a purchase order, creation of GRN notes, etc.
  3. The administrative team can also easily create new categories or stores as per the need of the hour.
  4. Moreover, the Fedena module ensure that the Entire inventory management process is tracked and can be analyzed when needed 

The lack of planning and strategizing in inventory management can often lead to a waste of financial resources in many already underfunded and under-resourced schools and colleges. The Fedena inventory management system for higher education ensures that schools and colleges are able to adhere to a planned and consistent approach to the management of these resources. Thus helping to save time, money and effort.

school management system software

School Management System Software: Why Institutes Needs It?

The digital revolution has changed how we operate organizations and communities. Even though the schools were one of the last to embrace digital tools for day to day operations, now there are thousands of online and offline software available to automate different operational activities of a school. Some tools save time for teachers by automating daily attendance related activities. Some other tools help in enhancing parent-teacher communication through mobile apps and SMS. A few tools help in budgeting and fee collection.

Beyond these individual apps, there is a set of software that includes modules for almost all the operational activities of a school, and they are generally termed as School Management Software or “School ERP.”

In this post, we are giving the best possible information for beginners on the basics of school management software and how to choose a good SMS for your school.

Student Information System(SIS) vs School Management Software(SMS).

What is the difference?

Most usually used without any differentiation, the student information system is a subset of a school management software. Student information system contains all the details of a student and data collection spread across modules related to student activities like grade book, fee, extracurricular activities, parent-teacher communication, etc.. A school management software or school ERP have very broad scope and takes care of advanced features to run a school like human resource management, budgeting, security, etc. All school management software will contain modules of a good student information system. So it is ideal to choose a school management software for your school and begin with student information modules. Later you can start using advanced modules for automating school operations further.

Different Types of Schools:

Can we use a school management system software to automate a University or a Training center?

Again the term “School” is also used very generally, and it can mean a different kind of organization to different people. In some parts of the world, the Higher education university is also termed as a school. And in other parts, only elementary education is termed as school education. A well-designed school management system will take care of both elementary school operations and higher education operations without major customization. Software like Fedena does that elegantly.

Other than elementary and higher education schools, we have universities. A university management system is a complicated software containing intricate levels of operations management and user authorization. This also can be managed well with a school management system, but most of the time, it demands customization as the impact and ROI will be in millions of dollars.

Then we have other entities where the process of teaching and learning happens. A major number of these are training schools where different skills are trained. Martial arts schools, dance schools, etc. that usually operate outside the control of a university comes under this category. Also, there are plenty of parallel education centers where the students of the traditional schools go to learn advanced coaching. These are coaching centers which are another type of school.

In most of the countries, the schools will be of three types. Wholly privately owned, Fully government/state-owned, Private-Government partnership. Understanding this segregation also will be beneficial in learning about school management software and its usage.

Another critical category is a group of institutions. Where multiple schools and higher-education entities are operated under single management.

Role of Management Information Software

Before analyzing the benefits of school management software, we should first try to understand the concepts and origin of management information systems. A management information system (MIS) is a database/software used for decision-making, and the coordination, control, analysis, and visualization of information in an organization. In a corporate setting, the ultimate goal of the use of a management information system is to increase the value and profits of the business. Read more in Wikipedia 

Since a school is different from corporate, the goal of the management information system may not be profit but on the value and social impact along with the profit goals. So a school management software will ultimately help you achieve the goals of the school. This can be checked with the vendor to understand how the software will provide different reports and tools to reach the goals of your school.

How can a simple but well-designed software act as a catalyst in achieving the goals of your school?

All schools can benefit from software irrespective of the size of the organization. There are schools with less than ten students and also government-operated school groups with millions of students. Based on the size of the schools and the number of users who are going to use the software, you need to apply different strategies to implement the software properly. And the benefits are many folds.

One of the best examples of successful school management software implementation is the government level is Project Sampoorna. The numbers involved in this project only speak to its ambitiousness – over 300, 000 teachers benefited in Kerala had the opportunity to use this system to better track and manage their students’ schooling. 70 lakh student records in 15, 000 schools across the State were tracked using the Sampoorna system.

User Types and Benefits:

What are the benefits of school management software for different users?

School management software adds value not only to the teachers or school management. But also to the parents and non-teaching employees of the school. Let us look at what are the different user types in school management software.

  1. Teacher
  2. School Administrator
  3. Principal / Academic Head
  4. School Directors
  5. Students
  6. Parents
  7. Non-teaching employees (Ex: School Nurse, Bus driver etc.)

Most of the school management software will have modules that help all these user types and login access with unique user-id and password. The combined usage of the software by these different user groups creates lots of data, which can be converted to reports for efficient decision making by school authorities.

Now let us look at what is the priority of each of these user types while using school management software.

  1. Teacher – Time (Reduce time spent on non-teaching activities)
  2. School Administrator – Intense Operation of the daily activities without errors and bottlenecks
  3. Principal / Academic Head – Discipline and Academic Goals of the organization
  4. School Directors – Various reports for decision making
  5. Students – Learning
  6. Parents – Safety of kids and communication with teachers
  7. Non-teaching employees – Work

All these priorities can be met with good school management software. Incase of full-fledged implementation proper training has to be provided to all user groups for efficient usage and smooth functioning of the software and school.

Must-have Features of a Good School Management Software

school management software features

How to choose a school management system for your school?

Choosing a good school management system to help school operations can seem like a difficult task. But the following points will be helpful for you to simplify the process.

  • First, find how many students your school has presently and what number it will reach in the next five years. This is important because some software pricing is dependent on a number of users. So as the school grows, the cost will also increase in subsequent years. Not all software charge you on per user. Software like Fedena provides unlimited user licensing, and you will have peace of mind when your school grows exponentially in the future.
  • Another important step is to identify the type of school and whether the software supports the grading methods used in your school. Usually, a good school management software will be able to support your school with a few configuration changes within the software.
  • Also, it will be helpful to identify which modules you need in school management software. If you are using software for the first time in your school, you may not require all the modules of an advanced school management software. You can run a survey within your school to understand where the teachers and admins require software to improve operational efficiency.

Most of the school management software sales team will help you in the purchase process by patiently listening to and clearing all your queries. They will also give a free demo to your user groups to smoothen the purchase process further. Contact Fedena sales team for a free demo and smooth purchase process.

Future of School Management System:

future of school management system software

Technology is growing at a fast pace, and more breakthroughs are happening every day. With the emergence of pervasive high-speed internet like 5G and energy-efficient hardware in the Internet of Things(IoT), the administrative activities in a school can be completely automated and linked with school management software for immediate communication with all user groups. Any new technology breakthrough you read in the newspaper or watch television, you can expect it to reach the school operations very soon as schools are where the future of our race is built, and it always requires the best ideas and technology. 

RFID attendance system

Why RFID Attendance System in Schools & its Benefits?

All of us enjoy the benefits of RFID solutions every day even though many of us do not recognize its presence in various situations in our daily life. We see it in retail stores, libraries, hospitals, amusement parks, airports, schools and any place where tracking of item/people movements are implemented to serve the customers better. Even though RFID related solutions were part of libraries from a long time ago, there is a sudden growth in the RFID applications for student tracking as it enhances the overall security of students in schools and other places where constant supervision of adults is required. The RFID applications can produce enormous data that can be analyzed to derive insights for decision making.

How RFID Attendance System works?

The RFID can be implemented in a school environment to derive the benefits for all stakeholders – students, parents, teachers, and management. Each student will be given an RFID tag to wear. This can be in the form of an ID card or a part of their daily uniform. Each RFID tag will be preprogrammed according to the unique user profile of the student. The antennas will be placed in strategical locations like school gate, classroom doors, library, canteen, etc. Multiple antennas can be placed around the same location to increase accuracy and work as a standby to avoid the single point of failure. 

The antennas will be connected to RFID readers and power source through a well-planned grid of power cables and communication cables. The RFID readers are then connected to a computer to store and process the information and database. This computer will be connected to the student information system like Fedena whereby different alerts are sent to the stakeholders. Ex: SMS alerts to parents when the student enters the main gate, Mobile app notifications when the student enters or leaves a certain area.

Benefits of using RFID Attendance System in schools

  • Security & Safety

A well-implemented RFID attendance system provides security to the daily operations and safety of the students. As all the information about the student after the student enters the gate in the morning till leaving in the evening is recorded and communicated with the parents, there is less worry about the safety of the students. Since all the details are communicated to parents through SMS or mobile apps, the parents find peace of mind and they can focus on their work easily.

  • Fast Communication

Without an automated RFID solution, each of the updates has to be manually entered into the student information system to communicate with the parents. According to the workload of teachers and admin staff, this task might be done either end of the day or once every week. This is not helpful to the parents as this is the same as how schools are operated before the advent of technology. With RFID solution all the location data is captured and communicated to the student information system instantly. According to the settings selected by the student information system operator, the same information will be delivered to the parents on pre-set timing and logic.

  • Better Discipline & Better Grades

It is observed and proven in case studies that a well-monitored school will have better discipline compared to schools without surveillance. This is not only because of the improved discipline of the kids, but also due to the improved discipline of various non-teaching staff in the school like security guards, bus drivers, maids etc.. When students are aware of the fact that the attendance is tracked live and communicated to parents instantaneously, this will avoid disciplinary issues. And better-disciplined students produce better grades and good citizens.

Other Places to Install and Benefit from RFID System in a School

  • Libraries

Other than taking attendance of students, the RFID solution can be implemented to enhance the library experience for everyone. Instead of barcode, the books can be implanted with RFID tags for tracking and data analyzing. This combined with the RFID tags of students will produce seamless experience in library books lending and returning without the need of queues in the library. Also, students can search in library management software or school management software for the availability of any book. Over a period of time, the RFID system will also produce insightful reports on the movement of students and books within the library to understand the behavior of students. Where we can learn why certain student behaviors are helping them become good readers and good students.

  • Restricted Areas

In most of the schools, there will be restricted areas where the students are not advised not to approach. This can be for privacy, security, and safety or to improve discipline. The entry to the restricted areas can be tracked and the warning can be issued immediately.

  • School Buses

Another recent trend is to implement an RFID system in school buses. This allows the tracking of students outside the school campus when they are on a school bus. This collects information about the stops where the kids on-boarded and de-boarded the bus. This also will be communicated to parents on a realtime basis through the student information system mobile apps or SMS.

  • Canteen

A good RFID system can be used to automate the daily operations in canteen similar to the way a library is automated. Payments can be deducted from the pre-funded wallets integrated with the student information system and the RFID solution. This will save a lot of valuable time of students and teachers.

  • Attendance System for Teachers and Non-Teaching Staff

While the RFID system is mainly used for tracking of students’ attendance, the same system can be extended to track the attendance and movement of teachers and non-teaching staff without an increase in cost. The same hardware and software components can be used to generate reports on teachers and non-teaching staff attendance and behavior in the school campus.