College Attendance Management System

College Online Attendance Management System Guide

Student attendance monitoring is a basic activity that happens in every class in colleges. Earlier teachers used to monitor attendance through various manual methods like counting heads, calling roll numbers, etc. Now there are specialized and advanced software tools available in the market which automates the attendance management process and help in monitoring and tracking the attendance of students and institute staff members in a real time.

Online Attendance Management System for Colleges let instructor to quickly and accurately record the attendance of the students either subject wise or day wise in a single click. Effortlessly teachers can keep a generate a comprehensive report to keep a check on the students who are regular & who are not. Additionally, students can apply for a leave in less than a minute within an app and teachers gets an instant update which help them in saving a lot of their effort and time.

Significance & Relevance of Attendance Management in Colleges

All the higher educational institutions will have attendance connected to the grades. The regular attendance of a student ensures that he participates in the classroom activities and assignments and pays enough attention to the academic coaching inside the classroom. If the students pay enough attention in the classroom they can save a lot of time later in their studies and preparation for exams.

It was observed that the attendance pattern of students in institute carries a lot of correlation with their social and financial backgrounds. This signifies the importance of the attendance management system in colleges. As regular attendance helps the students not only in the academic learning process but also in improving their discipline and becoming responsible citizens of society.

How Attendance Management System work in Fedena?

1. In Fedena once the students are admitted to proper batches it is required to generate the timetables for each batch. Once the timetable is ready, the administrators can give teachers the privilege of taking attendance.

2. There are various attendance related settings to be configured in advance like the daily or subject-wise attendance. This is configured in the general settings. This is part of the basic settings of the institution.

3. Once the settings are ready and timetables are also generated, the teachers can update attendance from their individual dashboards either from laptops or mobile phones.

4. The attendance updated in Fedena will be sent as notifications to parents’ mobile phones and will be accessible as a report in each student’s profile.

Note: In case of daily-wise attendance, the attendance can be updated without configuring the timetable in advance.

ATTENDANCE DASHBOARD

Who can mark a student’s attendance?

The administrator or any other privileged employee with the “student attendance” register privilege can mark the attendance. However, there are also extra conditions to be met while marking student attendance. If the student attendance type is daily, only the employees assigned as the tutor of a batch can mark the attendance. If the student attendance type is subject-wise, only the employees assigned to the specific subject can mark attendance for the subject.

Ways Attendance can be marked in Fedena

The student attendance module in Fedena is designed to make the attendance tracking as easy as possible.

All the students in the class are considered as “present” by default. So the teacher has to mark only the students who are “absent”. This saves time for teachers. Teachers do this directly from the classroom using the mobile app or can note the absent students in a notebook or attendance register and then later update daily or weekly once from their laptop. Attendance can be marked as “half-day” or “full-day” according to the preference of the institutions. In the case of higher education institutions, it is usually “subject-wise”. Teachers can also provide a reason for the student’s absence.

This will be helpful while informing the parent about the absence of the students and also for future auditing.

There is an optional rapid attendance mode available in Fedena which allows the teachers to mark attendance without giving the reason for student’s absence.

The SMS notification feature available in Fedena notifies the parents of the students immediately when the teacher marks a student as absent. This helps in improving the transparency, security, and discipline of the institution.

Also, detailed attendance reports can be generated for each batch for detailed analysis by the teacher or higher authorities. Students and parents can view their individual attendance details from their dashboard. Daily-wise attendance does not require the institution to configure timetable in advance as the attendance is marked against each student. But subject-wise attendance will work only if the timetables are properly configured.

Benefits of digitizing the Attendance Management Process

  1. Speed – The digitized system allows marking attendance instantly from a mobile phone or laptop. The data updated from the teacher’s laptop or mobile phone will be instantly available across all relevant users in the system.
  2. Accuracy – The data updated and maintained through a digitized attendance management system will have fewer errors and it improves the accuracy of the entire system. The reason for fewer errors is due to the decreased paperwork and instant feedback from parents and students in case any error occurred while marking the attendance.
  3. Punctuality – The digitized attendance system with its instant availability of reports to higher management, parents, and guardians makes sure that the students attend class properly and this improves the punctuality and discipline of the institution.
  4. Instant alerts – This would have been impossible without a digitized system. The SMS alerts, as well as push notifications, can be sent to mobile phones of parents and guardians while using a digitized attendance management system.
  5. Instant reports – Because of the digital nature of the data being stored and retrieved the attendance reports can be generated instantly by the administrators of the system. In earlier times it would have taken hours if not days for teachers to prepare and share the attendance reports to principal or HOD.
  6. Saves time – As a result of all the above benefits, the system saves the precious time of teachers, which can be now spent wisely on improving academics.
  7. Saves paper & storage – With all reports and tools available in digital form, there is no need to print the attendance registers and make copies of the reports to be stored at different offices. This saves paper wastage and requires less storage space.
  8. Integrations – The digital nature of the system allows seamless integration with other tools and hardware like biometric, RFID, etc. This inter-connectivity between tools opens up numerous possibilities in academic and administrative improvements. 

About Employees Attendance Management in Fedena

Employee attendance can also be managed and tracked within Fedena. This is achieved through the leave management system available in the HR(human resources) module of Fedena.

Employee attendance is calculated by counting the leaves taken by employees taken by employees for a period of time. For this, the leave management system of Fedena takes care of the leave request and leave approval or deny process within different departments. Employee attendance is independent of the holidays marked in the school calendar. The employees must apply for leave in the system if they are taking leave for a working day. In case an employee does not apply for leave, the administrator can mark leave in the system using admin privileges. This usually happens when the employee has exhausted the allotted leaves and is in the requirement of additional leaves. 

The employee attendance report displays the leave details of all employees in a particular department. This is accessible in the HR module under employee leave management as an attendance report.

Automating the Attendance via Biometric or RFID System Integration in Fedena

The attendance management system can be further automated by implementing biometric and RFID systems within the campus & integrating the hardware with the attendance management system. This improvement can take the remaining workload also from teachers and make attendance management fully automatic.

Such a complete transformation might be costly and not practical for small institutions. So they go for a hybrid approach. Instead of implementing hardware inside of each classroom, they install hardware at different key locations on the campus like the main gate, canteen, library, etc. So instead of tracking the subject-wise or class-wise attendance, these hardware track the overall attendance of the student in and out of the institution campus. 

The devices can be also kept in school buses to improve the safety and security of school operations outside the campus. So it works as an attendance tracking system for transportation vehicles. The alerts are sent instantly to the parents when students get-in or get-out of the bus. These devices can also work as an efficient tool to mark and track movements within the restricted areas of the campus for students.

Conclusion

With the digital transformation trend going on in all sectors across the globe, no schools or colleges can survive this digital age without proper digital attendance management systems and attendance tracking devices like biometric and RFID. These systems ensure the discipline of the institution is maintained and the academics strive towards excellence. The system also provide peace of mind to parents through instant notifications about the students’ attendance behavior. If you are looking for a system to digitally transform your school or college, contact the Fedena sales team today.

college online admission

College Online Admission Management System

How to manage college online admissions successfully?

Online admission software tools are used widely by colleges and universities for automating the online admission process. Even though the online application forms look very simple and easy to navigate, setting up, but manually managing the whole admission procedure for higher-eds is complicated when compared to schools. This complexity in the administrative part of the college can be simplified by implementing the right online admission software.

Online admission system is a platform using which colleges can manage course or batch related admission enquiries to applicants form registration to fees submission to students’ final admission data in a single place. The complete admission and selection process become paperless and easy.

The process of a digital admission system and its benefits are explained below.

Process of digital admission of students:

The entire digital admission process can be divided into three steps

  1. Pre-admission
  2. Admission
  3. Post-admission

Pre-admission process

Even though the admission process is limited to the admission season in a college, the enquiry for the admissions happens all through the year. These enquiries are stored digitally using the enquiry module in Fedena.

The enquiry module works as an online CRM tool which can be used to actively collect new leads for admissions.  From enquiry dashboard, admin can keep a count on applicants and track the application status.

The first step is configuring the three basic settings. Enquiry settings, Form settings, and Active Year & Course settings.

The Enquiry setting is used to set up the stage of the funnel, adding and managing counselors and setting up the sources of the leads. All these data will be useful in generating future reports.

The Form setting help you configure the different fields in the form. After finalizing the form it can be embedded on the website, so that admission enquiries can be collected from various online sources.

The Courses and Academic years for which the enquiry campaigns are active is setup using the active year & course settings.

After these, you can start managing the enquiries in the funnel by qualifying or rejecting to the next phase. During the enquiry process, three types of reports can be generated which will be highly useful in making decisions. They are counselor report, source report, course-wise report.

Admission process

The first part of the online admission process starts with the applicant registration module. Here the students can fill and submit the applicant registration form. Using the settings, the administrator can configure the different fields in the applicant registration form. You can also set up the status for the application form while in selection like pending, allotted, rejected, etc.

Also the optional settings like notifications settings and magic pins. Notification settings configure the notifications alerts, while the magic pins are helpful for colleges where PIN(unique code) system is while accepting applications.

The applicants can be invited to fill-up the application forms and once the online application is submitted, the administrator can qualify or reject the applications to the admission stage. The administrators in charge of the admission can follow the criteria selected for new admissions while short-listing the applications.

All personal details including parent details, documents, etc. will be stored in the system and there is no need to collect this information again from the students. The online admission system can be also configured to collect fees along with applications either online or offline. The administrator can also take reports specific to each of the courses for which applications are invited.

Post admission process

Once the admission process is over, all the admitted students will be allocated to the proper batches and the students and parents can receive notifications about the same. This data is further used other modules like the timetable for creating timetables, the mobile app for parent-teacher student-teacher communication, finance module for creating and collecting fees, etc.

Benefits of College Online Admission System

1. Automation

The online software brings all the admission activities under a single umbrella and with this, the usual manual process of consolidating and selecting application forms can be done in a single digital space. Most of the recurring activities like sending notifications, collecting documents, collecting admission fees, etc. can be done with the software resulting in automation.

2. Simplification

The online admission system provides a simplified experience for parents, students as well as administrators. The simplicity in experience is achieved by the correct planning of the system before the development and proper configuration of the system before usage.

3. Saves time

With the automation and simplification in place, the software can save of administrators and students which were earlier spent on tasks like collecting and distributing application forms, collecting, correcting, and shortlisting filled up application forms.

4. Reduces paper-waste

By converting all documentations to digital, the total paper waste produced and stored is significantly reduced. This includes the usual extra documents like multiple photocopies which are completely unnecessary with digital tools.

5. Improves collaboration

Operating the single system by multiple users with different privileges improves collaboration and communication.

6. Reduces mistakes

As all the documents are processed, there is less chance for mistakes especially the mistakes which are repeated often in the offline process. 

7. Increases Security

Most of the online software available today is hosted in secure servers which is ideal to store the digital data of applicants.

8. Generates Reports

Since all these data are available in digital forms, the software can generate reports to help the decision-makers regarding the online admission process in progress to different courses of the academic year.

College Admission FAQs

Can students apply directly from the website of the institution?

Yes. The application form can be made available for public access for filling-up and submitting. This URL can be pointed from the website of the institution. The enquiry form can be embedded in HTML pages to accept enquiries directly from the website.

Can the application form be sent to all the shortlisted leads in the enquiry module?

Yes. This is possible from the enquiry module and applicant registration module integration.

If you have more questions and are looking for a robust online admission software system for your college, check the features available in Fedena.

management information system in education

Top MIS (Management Information System) Reports in Education

Management Information System in Education

Experts believe that the most valuable commodity in today’s world is information for organizations to succeed, it is essential that this data be harnessed, controlled, and utilized for better decision making.

An MIS Report is an information system focuses on past information, current data as well as future trend analysis at specified frequency; – such as daily, weekly, monthly or even annually. This MIS system helps track the business operation in a way that it improve performance and build strategies for the successful and growth-oriented future. 

What Is The Role Of MIS Reports In An Educational Institute?

In an educational institute, there is a constant flow of vital information between the teachers, students, administrative staff as well as the school authorities. 

This flow of information is often related to the day-to-day execution of duties, as well as student related information ranging from student attendance, course enrollment, course schedules, admissions status, examinations schedules, exam results and lots more. 

Thus, for any school to function effectively, the need of the hour is a collaborative environment and a school management software with MIS to control and visualize all the data.  

Today, schools and educational institutes are moving ahead from paper records to communicate this data to the use computer-based environments for MIS which boost of higher speeds, security, accuracy, retrieval of the data.  

What Are The Benefits Of MIS Reports In Educational Institutes?

1. Going Paperless

MIS reports help educational institutes go paperless by allowing them to save, segregate and systematize the student data and school information in an online software.

2. Minimize Workload

MIS reports help educational institutes significantly minimize their workload & save a considerable amount of time. This saved time can be routed towards planning effective administrative and teaching strategies.

3. Security Of Data And Reports

The MIS limits the access of unauthorized personnel to the sensitive school and student related data. This ensures high data security and decreases the chances of data mismanagement.

4. Early corrective action

With an MIS, the school staff including the teachers and  administrative team can keep a tab on the performance of students, employees, or any other school related data, notice any troublesome trends and take corrective action in the initial stages itself.

5. Improved Administrative Efficiency

By keeping an eye on all ongoing events and identifying red flags in the system, the school is able to make better decisions which improve the institute efficiency.

What Are the Types Of MIS Reports in a school?

MIS are now used by schools to support a range of administrative activities including attendance monitoring, assessment records, reporting, financial management, and resource and staff allocation among many others. Here are a few common MIS reports used in schools

 1. HR Report

An MIS allows the school administrative staff to keep a tab on the attendance, performance, salary and all other HR related data.

 2. Student and Subject Detail Report

With the help of the MIS, one can view and download the student’s – exam, term, and planner report. Similarly, the school can use the MIS to generate the subject report for a particular class. These reports can be easily downloaded and consolidated for easy viewing

3. Former Student Or Employee Report

With the help of an MIS system, the school can access information related to former students or employees who were archived during the specified date range. The report for students can include each student’s admission date, leaving date, batch, course, and gender. 

For employees, this report will include the report includes each employee’s joining date, leaving date, department, employee position, manager, and gender.

4. Exam Schedule Report

An exam schedule report created in a MIS allows the school to create and view reports that include the exam type, exam name, the maximum and minimum marks, the start date and end date, and the start time and end time of each exam. 

5. Fee Or Finance Related

From fee defaulters to comparing financial transactions across various dates, the MIS makes it easy to systemize and view fees and finance related information.

6. Course And Batch Report

The course and batch reports serves to update the school on the various courses applied by the students in a batch and understand their performance in the same.

7. Admission Applicant Enquiry Report 

This feature of the MIS report ensures that the schools are able to get a systematic understanding of the quality and the quantity of applicants over the years, their locations and the feedback after follow-ups. This will help the school create better leads for admission over the years

8. Transport Report

With the help of the transport report, the school can get a quick at-a-glance understanding of the school bus routes, students of each route, bus performance, driver performance and according plan for an efficient transport system

9. Gradebook Report

The MIS system will allow the school to generate and customize the report card of the students and well as understand performance trends for students or for a batch

10. Attendance MIS Report

Any attendance, absenteeism or late coming trends by the students or teachers can immediately be viewed with this MIS report 

11. Library Reports

This MIS report for the library will help the librarian understand the book movement log, defaulter trends, etc. 

12. Hostel Reports 

With hostel MIS reports information related to room allocation, type of hostel, hostel warden, the number of rooms in each hostel, and the number of students each room can accommodate is easy to find. This makes it easy for the authorities to the institution efficiently without room wastage.

13. Inventory Reports

The inventory MIS helps manage the store items and can give information about where store items can be managed store items, raising indents, raising purchase order, creation of GRN notes etc.

15. Placement Reports

From understanding previous placement trends to predicting the future placement demands, this MIS report is very useful for school and institutes

MIS reports are helping schools of all sizes to function better and stride ahead confidently equipped with the correct data and strategic decisions based on the same

online assessment in education

Top Advantages of Online Assessment in Education

Why Assessments and Understanding Their Purpose In Education

The  purpose of assessment is to monitor student  learning, improve academic programs, and enhance teaching and learning.

One of the key functions of schools and educational institutes is to import learning and knowledge. Assessments represent an important aspect of measuring this learning and knowledge imparted by the school. 

Assessments give learners an accurate picture of where they stand as compared to their peers and this serves as a catalyst and positive reinforcement for learners by encouraging them to perform better.

Besides monitoring and measuring the learning process of an individual or an entire classroom of students, assessments also helps to the teachers set a goal for every semester/chapter and then determine whether the goals of education are being met. 

Another key purpose of assessments is the serve as a powerful feedback tool for the teachers to understand if their teaching style and method is working for the students. With this feedback, teachers can contemplate on if their ways to improve their instruction and this promotes better learning among the students.

By enhancing the teaching and learning methods of the teachers, a well-developed assessment plan can serve the purpose of helping to improve academic programs and build the reputation of the school

Making The Shift To Online Assessments In Schools, Colleges and Universities

In many educational institutes, technology has preceded the way for online assessments and exams. 

Schools across the world are realizing that teaching and evaluating students are essential actions which do not need to be restricted to the confines of a traditional, physical classroom. With the use of smart gadgets, laptops and computers, these tasks can be performed at any time – irrespective of the location of the teacher or the student. 

It is therefore not surprising that many educational institutes are hence making the gradual shift from using the traditional assessment methods to using online assessment tools that not only benefit the students and teachers but are also be advantageous to the institutes.

Understanding The Advantages Of Online Assessments

1. Flexibility of Location and Time

This is perhaps the most talked about advantage on online assessments as it allows students to option to sit for the exam at a location of their choice. It also ensures that teachers can invigilate the assessments remotely. This reduces the stress of the students and teachers and also helps save the time and cost of travel. 

2. Lesser Administrative Burden

Online exams greatly reduce the administrative burden on the school, helping save the time and effort on the printing and distribution of exam papers, the setting up on examination centers and classrooms.

3. Easier Preparation, Marking and Moderating of Question Papers

With an online assessment system, teacher can create a bank of approved questions which then then be used for all the upcoming questions to create automatic and randomized papers. 

The online assessment also makes checking, moderating and marking the exam results a lot faster, streamline and standardized. 

4. Faster Evaluations and Results

Online assessments are easier to evaluate, faster to mark and many assessment options allow for auto scorable questions. These methods ensure that the students receive their results a lot faster than the traditional methods. This also eliminates the waiting period for the results which is filled with anxiety and stress for the students and parents alike. 

The immediate feedback can also be used by teachers to grasp students’ understanding and modify their teaching methods accordingly

5. An Environment Friendly Solution

Online assessments give schools the opportunity to go paperless as all the examination related papers, printing and the transportation of the same is completely eliminated. 

6. A Secure Solution

Maintaining the safety and the security of the traditional school exam papers can be extremely stressful for schools. 

However, with an online assessment there is greater security as all exam papers, answer sheets, candidate details, examination marks and school results are digitally stored with only limited staff having access to the exam information.

7. Easier Report Creation

An online assessment system with the help of a school management system also makes it easy to create reports. These reports can be customized according to the guidelines of the school or to reflect the various paraments of the student performance.  

 8. Economical

One of the key benefits of online assessments is that they greatly reduce the human, logistic and administrative costs associated with a traditional examination method. 

What Are Some of The Types of Online Assessments?

1. Multiple choice questions 

Multiple choice questions usually include a phrase or an question followed by multiple options to the student to choose from. These can include variations of the answer, a true or false option etc.  

This methodology is an effective way to assess learning outcomes such as basic recall, concept application, analysis and evaluation 

2. Open-ended questions / Case based discussions

Open-ended questions give the students creative freedom as there are no right or wrong answers. Instead, when taking the online assessment, the student must simply reflect on the topic and draw their own conclusions.

3. Oral exams or interviews

This exam method uses video conferencing to test the knowledge of the students and is perfect for one-one-one assessments or for small groups

4. Open-book assessments

Open book assessments allow students to refer to either class notes and or textbooks while answering questions. This testing helps to promote higher order thinking skills as it focuses on understanding the concept rather than rote learning

5. eLearning blogs and essays 

In this form of assessments, students can be encouraged to submit weekly essays or blogs that will assess online student learning progress and identify areas for improvement for them.

6. Online Discussions 

Teacher facilitated online group discussions give students the opportunity to improve their comprehension of a topic and reveal their level of understanding.

These are some of the popular methods of online assessments. Today with new tools and technologies online instructors can adapt their traditional assessment techniques to ensure that students as assessed fair and efficient manner aligned with course learning outcomes. Conduct Online Assessment Today!

Decoding Top Challenges & Solutions For School Staff Who Are Working Remotely?

The recent Covid-19 Pandemic has forced organizations across the world to work remotely from their homes. While this may sound exciting initially, for those who are navigating the remote work from home terrain for the first time, things can be very confusing and challenging. 

This is also true for staff from educational institutes who are attempting to work from home for the first time. Here educational institute employees not only refer to teachers but also include are referring to institute employees such as teachers, admins, and other staff members who are attempting to manage all their tasks remotely.

However, just like every challenge has its solutions, we bring you a few solutions that will help ease the pressures and challenges of working from home:

Challenge 1 – Unmotivated Staff Members

This is one of the first challenges of working remotely from home. For many of us, our homes are our places of rest, relaxation and recreation and hence working from home can be especially challenging as it is difficult to develop a focused mindset. 

Solution

One of the best ways to overcome this is to create a routine in your daily life, just as you would in your daily working routine. This would include dressing up for work every single day, instead of attempting to work in your comfy pyjamas. 

Another potential solution to motivate employees is to encourage them to create designated work-space in their homes. This could be as elaborate as a work room or a simple spot on the dining table, but it will ensure that the staff members feel motivated to complete their tasks while at the desk.

Challenge 2 – Managing Team Communication, Meetings and Collaboration 

For a school to work efficiently, it is essential that all staff members from teachers to the administration team be updated and communicate with each other on all matters. However, very often working from home, staff members do not have easy access to each other and this can greatly impact team communication. It is therefore imperative that the school arrange for an official medium of communication for all the staff members and employees.

Solution

This can be effortlessly done with the help of a school management software that will help the team members to stay connected, be updated on various tasks and work together in a seamless manner. The discussion boards, email and chat option in Fedena mobile app make team collaboration and communication effortless and easy

Challenge 3 – Tracking Tasks and Managing Productivity 

When working remotely low productivity is an obvious challenge that employers have to deal with. In a remote working situation without day-to-day oversight, some team members may not use their time wisely, while on the other hand, certain employees may risk burnout due to a lack of boundaries.

Solution

It is there important for the school or educational institute to track the hours of their staff members using various tools such as the report center of the school management system. The report center allows the staff members to create a detail report of their working hours 

Additionally, the school can also encourage the teachers and other staff members to track their hours using popular online tools. Tracking hours promotes transparency and serves to boost the productivity of the staff members.

Challenge 4 – Connecting with Students & Parents

Many schools and educational institutes are looking for ways to continue classes for their students. This is not only to ensure that the student’s academic progress stays on track during while at home but also to ensure that they students stay motivated in their academic pursuits. Hence, for teachers, students and parents it is vital to have a digital home that the teachers can use for teaching and communicating with the students. This is especially important since many schools are continuing to offer online classes and lessons for the students. 

While there are many online options available, schools can also use the learning management platforms to set up digital classrooms for the students. The teachers can use these digital classrooms to post lessons for the students, to give them online assignments or to conduct online tests for the students.

Additionally, these school management systems also allow the students to communicate with the teachers and clear their doubts when needed.

This same school management software can also be used to communicate with the parents on a regular basis. 

Challenge 5 – Managing Administrative Tasks Like New Admissions and Fee Collection

When working remotely, one of the biggest challenges for the school administration staff is managing tasks that require face-to-face interaction with the students or parents. This includes tasks like new admissions, fee collection, receipt generation etc.

Solution

The most convenient ways to deal with this is to create a single digital platform that your students and parents can visit to take care of these tasks. A school management software with its array of online features such as fees management module and admission module allows these tasks to be taken care of from any offline site including one home. Managing these tasks offline help to cultivate stability and ensures that they schools continue to function without any administrative interruptions. 

Challenge 6 – Managing Work Life Balance

When working remotely, it is often very difficult for the staff members to maintain a strict work-life balance. It is easy for employees to overwork themselves, especially for employees working from home, it may seem like they just never leave work.

One of the best solutions to deal with this is to ensure that employees create and adhere to a strict deadline for ceasing work at a particular hour every day. Additionally, it is a good practice to take periodic breaks, go for a small stroll around the house, do a quick round of exercise. This not only helps the staff members focus better but it allows them to take a break from 12 hours of working from the same spot at home.  

There are numerous benefits of working remotely and with the advances in technology working from one’s home or a remote location has never been easier. However, it is essential for the staff members to achieve a level of productivity and discipline that will help them to enjoy the work from home process.

Fedena supporting during COVID-19

Fight Coronavirus: See How Fedena is helping?

The unprecedented spread of the COVID-19 virus over the month is nothing like what the world has seen in recent times. Our hearts go out to all those who are affected by the outbreak as well as thankful to the millions of healthcare professionals and others who are working tirelessly in our communities during these times.

The pandemic has caused millions of educational institutes has to shut down to reduce the risk of the spread. But to mitigate the loss of learning some institutions are taking various actions in order to continue the teaching-learning practice. They have embarked on new technological platforms to deliver online learning programs to the students and manage their daily operations remotely.

To help your institution, Fedena has come out with multiple solutions using which the online learning, remote teaching and institute’s daily operations can be managed effortlessly.

How Fedena is helping in managing Online Classes?

During these this critical time, it is important to continue the teaching process and enable learners to get access to content from their homes. To help you with that Fedena is now offering 2 solutions using which institutes can easily conduct online classes:

Solution 1: Big Blue Button Integration

BigBlueButton integration in Fedena

Big Blue Button help institutions conduct classes online through Fedena. It can be used for distance learning and is equipped with features like screen sharing, whiteboard for presenters, video recording and more, which make it an ideal companion to take your offline learning online. 

How to Conduct Online Classes through Big Blue Button Integration? 

Prerequisite:

You need the Collaborate plugin and BBB(BigBlueButton) installed in your account and running in a server (Can contact your Fedena account manager, if you wish to use Fedena BigBlueButton Hosting Service.)

How an Admin can Create an Online Classes:
  1. Click on Menu under “Collaboration” select “Collaborate”>> New Big Blue Button Meetings
  2. Next, Add a name for the class > Select the department and choose the instructor > Select the course/Batch > Add students > Define date and time > Save.
How Student can Attend Online Classes?
  1. First, login Fedena with student’s login credentials.
  2. Next on Menu under “Collaboration” select “Collaborate”
  3. Finally, Pick the date > Go > Join.

BigBlueButton integration in Fedena


Solution 2: Zoom Integration

zoom integration in Fedena

How to Conduct Online Classes through Zoom Integration? 

Prerequisite:

Integrate Zoom application into Fedena

  • Go to Menu >> Collaboration >> Collaborate >> Servers >> New server
  • Select the server type as Zoom
  • Provide the name as Zoom or any name of your preference.
  • Update Zoom API Key, Zoom API Secret and Zoom Webhook Token

To get an API Key and API secret. Go to https://marketplace.zoom.us sign in and click Build App. Use the JWT app and copy the credentials to setup a server in Fedena.

  • Save changes.

Once the Zoom server gets set in Fedena, then you are ready to conduct online classes and meetings with parents and institute employees.   

How Teachers can create Multiple Online Classes for different course students?
  1. Go to Menu >> Collaboration >> Collaborate >> New Zoom Meeting
  2. Give a preferred name for the online class
  3. Specify the agenda, enable a waiting room if required (or else you can let participants join the meeting directly), specify the duration and school email id.
  4. Now to add Students – Select Course and Add Students (similarly to set meeting with employees, an individual can select employees by choosing department and send meeting invitation) 
  5. Finally add the date and time to schedule the classes.
How can Participants join Online classes or Meetings?
  1. Login to Fedena school instance using your id and PWD
  2. Go To Menu >> Collaboration >> Collaborate.
  3. Click on the join button against the meeting to join the meeting.

Note: The Zoom plugin works with an active Zoom account. Features may vary depending on the Zoom plan you are in.


Other Fedena Features to simplify your institution daily tasks:  

Online Admission

Virtual Enquiries and Admissions:

With the help of Online Enquiry and Admission Module, admin can keep a track on total enquiries, review the applications, manage the registration fees and hassle-free allot the batches to the qualified candidate at a click of a button.

Online assessment

Online Assessments:

The Online Exam module, test your learners by scheduling online exams with objective and subjective questions. Besides lightening the workload of faculty members, online exams help in saving a lot of time, money and paper usage.

contactless communication

Contactless Communication

Using our Mobile App for Messaging, Email and SMS services. Institution can send instant notification, targeted information to students about upcoming classroom tests, new assignments, fee dues, etc. and to parents & teachers send invites about upcoming PTA meetings.

Homework & assignment management

Assignments and Homework:  

The Assignment module is a very helpful feature for teachers as they can easily distribute homework to students with defined due dates, subject notes and attaching some resources. Once students submit the homework teacher can review it and provide feedback to students.

school finance management

Secured Finance Management:

With the Finance management module, admin can easily schedule fees , collect fees online, keep a track on paid or unpaid fees and send instant notification to parents in a single click. Additionally, manage the employees payroll and payslip error free.

For more information get in touch with our experts at sales@fedena.com or Contact us today!

remote teaching during Covid-19

Fedena Online: For Online Classes and Remote Teaching during Covid-19

Are you worried about the disruption to your academic calendar due to the Covid19 crisis?

The outbreak of coronavirus has forced millions of institutions to rapidly shift from in-person teaching to online teaching, due to which, many schools and teachers around the world are looking into how they can continue to teach their pupils remotely even if their schools need to close for a limited time.

To help your institution during this critical time, Fedena has come out with a solution using which the online learning, remote teaching and institute’s daily operations can be managed effortlessly. 

Fedena is the world’s leading college and school management software and since 2009, Fedena has been offering solutions to bring operations of institutes online: Here is how Fedena can help institution during Covid-19 crisis:

How to Conduct Online Classes in Fedena? 

Prerequisite:

Integrate Zoom application into Fedena

  • Go to Menu >> Collaboration >> Collaborate >> Servers >> New server
  • Select the server type as Zoom
  • Provide the name as Zoom or any name of your preference.
  • Update Zoom API Key, Zoom API Secret and Zoom Webhook Token

To get an API Key and API secret. Go to https://marketplace.zoom.us sign in and click Build App. Use the JWT app and copy the credentials to setup a server in Fedena.

  • Save changes.

Once the Zoom server gets set in Fedena, then you are ready to conduct online classes and meetings with parents and institute employees.   

How teachers can create multiple online classes for different course students?

  1. Go to Menu >> Collaboration >> Collaborate >> New Zoom Meeting
  2. Give a preferred name for the online class
  3. Specify the agenda, enable a waiting room if required (or else you can let participants join the meeting directly), specify the duration and school email id.
  4. Now to add Students – Select Course and Add Students (similarly to set meeting with employees, an individual can select employees by choosing department and send meeting invitation) 
  5. Finally add the date and time to schedule the classes.

How can participants join online classes or meetings?

  1. Login to Fedena school instance using your id and PWD
  2. Go To Menu >> Collaboration >> Collaborate.
  3. Click on the join button against the meeting to join the meeting.

Note: The Zoom plugin works with an active Zoom account. Features may vary depending on the Zoom plan you are in.

Other Fedena features to simplify your institution daily tasks:  

Virtual Enquiries and Admissions:

Solution

During this time, where social distancing is mandatory, applicants can easily apply for any courses just by downloading the admission form and submitting it online. With the help of Online Enquiry and Admission Module, admin can keep a track on total enquiries, review the applications, manage the registration fees and hassle-free allot the batches to the qualified candidate at a click of a button.

Online Assessments:

Solution

The Online Exam module, test your learners by scheduling online exams with objective and subjective questions. Besides lightening the workload of faculty members, online exams help in saving a lot of time, money and paper usage.

Assignments and Homework:  

Solution

To help slow spread of coronavirus, ensure regular learning with daily assignments to your students. The Assignment Module is a very helpful feature for teachers as they can easily distribute homework assignments to the students with defined due dates, subject notes and attaching some resources. Once students submit the homework teacher can review it and provide feedback to students so that their learning won’t stop.

Contactless Communication:

Solution

Keep communication between your learners and the institution flowing using our Mobile App for Messaging, as well as our Email and SMS services. As the institution can send instant notification targeted information to students about upcoming classroom tests, new assignments, fee dues, etc. and to parents & teachers send invites about upcoming PTA meetings.

For more information, get in touch with our experts today- https://fedena.com/contact
implement school software

15 Best Practices to successful Implement School Software

A school management software can multiply the productivity of your school a hundredfold if implemented and used properly. Usually schools lack the expertise to implement school software effectively. As a result most of implementation fails and the users stop using the software which in turn shows no result in the improvement of operational efficiency. In most of the cases, the school will switch to another software and will try the implementation process once again to realize that the same pattern happened again.

So what is the right solution to this?

What are the strategies that can be used to make school management software implementation successful? Read below:

1. Choosing the Right A-Team

Find out the teachers and admin staff in your school with computer, software and leadership skills and form an A-Team. You can also invite one or two parents to join the team. Please make sure that this team will have a maximum of 5 to 6 people. This is your A-Team for school management software implementation and usage. Once the team is formed give the team recognition and plan for rewards towards the successful implementation of software.

2. Including the A-Team in Purchasing Process

You must include the A-Team in all steps of purchasing the software including the pricing negotiation. The A-Team can invite vendors to give demo and get pricing details. It is very important for the A-Team to understand the product and vendor in detail and it requires relationship building. Once a software is finalized for purchase, include the a-team in the final purchase process also.

3. Reference checks & visiting other schools

It is very important to visit other schools to understand how the school management software is implemented there. Ask the vendor for references and make sure the a-team visits these schools to get review. Do not avoid visiting failed implementations of the vendor you finalize. You can gather equal information from failed projects similar to that from successful implementations. Make sure all the observations and learning are documented and stored for future analysis.

4. In Depth Demo to understand feature

Ask the vendor for a detailed demo explaining all the features. Do not limit the demo to one instance. A school management software is a complicated software with hundreds of features and you might require minimum 2 or 3 demos to understand all features. Prepare a document comparing the features of all the products the A-Team is evaluating.

5. Understanding Customization requirements

During the demo you will come across many features that might not be tailored according to your school’s unique needs. List down these features and understand from the vendor how these requirements can be addressed. Usually there will be configuration settings that can tweak the feature. Or it might require customization. Check with the vendor how the customization package works and understand the pricing strategies of the same.

6. Setting and Revising clear Goals & Milestones

Set clear goals and milestones for software implementation. The timeline can be 12 to 24 months from starting the demo process. Decide ahead in how many months you have to finalize the product and in how many months the product needs to be implemented completely. Gather info on practical timeline from the reference checks.

7. Budget Planning for 3 to 5 years

You will have to plan the budget for software for a minimum 3 years ahead. Collect all info from vendors on all the direct and indirect expenses in purchasing and using the software for the next 3 to 5 years. Along with the info from the vendor, collect the expense info from reference checks also.

8. Data Preparation for import

Once the vendor is finalized it is time to prepare the data for importing to the software.If your school is already using software, you can export the data from it if possible or you will have to prepare fresh data in the format suggested by the new vendor. As this is the most important base of the software, make sure there are no errors in this initial data set. 

9. Training Phase

Once the data is entered, you can ask the vendor to start training. Training needs to be done in phases. The a-team will be well trained in the software by this time because the time spent since demo, reference and data entry. Make a training schedule and instruct all your teachers to attend the training without fail. Give them certificates for completion of training. Also you can give training to parents and students in the form of short videos.

10. Checklists

Have checklists for the most repeated activities. Like using a specific feature in the software. Once the checklists are created and maintained in a central repository, the common repeating mistakes can be avoided using these checklists.

11. Change management Strategies

It is not easy to introduce a new software to a team and make them use it. Humans are used to resisting changes. There is a lot of information on change management strategies available online. The a-team can learn from those and use the expertise of vendor to handle change management issues.

12. Project management Strategies

If you look closely, the entire school management software implementation and usage for 3 years is a big project with a lot of subprojects. Expertise in common project management strategies can help the a-team to execute the project well.

13. Motivating Users

Outside the a-team also you need a reward and punishment plan for the faculty to make sure of the complete integration of the school management software in their day to day activities. The reward does not have to be monetary. Ask the vendor for tips or find out from schools where the software is implemented successfully.

14. Communication Plan

You need a communication plan to keep the users engaged with software usage. The users include teachers, students, parents, admins and other faculty of the school. They have to be reminded and informed about software usage as well as changes and updates in the software.

15. Maintaining a Sandbox Account

Ask the vendor to provide a sandbox account if possible. The sandbox account allows you to play around with features and make mistakes without affecting the actual data.

campus modernization

Why campus modernization matter for Higher-Eds?

Campus modernization is a popular term used to consolidate all the activities in the digital transformation of a school or college campus using all forms of technology including all kinds of software as well as hardware solutions including the integration of technology in buildings and infrastructure.

Different software used in a college like student information systems, administration management software, mobile apps, visitor management software, parent-teacher communication tools, etc. along with the different hardware like bio-metric hardware, GPS enabled vehicle tracking, CCTV cameras, etc. are part of campus modernization projects.

A well-coordinated strategy interlinking between these independent tools and solutions lead to a successful campus modernization project which improves the efficiency and productivity of the campus multiple fold if implemented under proper planning and supervision.

The Benefits of Campus Modernization

Along with integrating all the different elements of campus automation, the campus modernization brings a lot of benefits to the campus and the different stakeholders like students, faculty, parents and leadership. A student or faculty navigating in a well modernized campus will feel like living inside a high-tech spaceship as seen in movies.

  • Always Connected Experience

In a truly modernized campus, everyone will always be connected with everyone else on campus and the online world. This always on experience removes the obstacles in communication and accessing resources by allowing the communication and resource acquisition instantaneous. There are no human interventions and guidance required in navigating a modernized campus. This saves a lot of precious time of students and faculty which can be used in improving learning and teaching.

  • Engaged Students & Faculty

The modernized campus have shown to improve the engagement ratios of students and faculty multiple fold. Engaged students and faculty are observed to be better aligned to the vision and mission of the campus and participate in all campus activities. The data collected from the student and faculty experience can be used to improve their campus experience further. Along with the existing students and faculty any prospective student or visiting faculty will also feel engaged to the potential of a truly modernized campus.

  • Better Learning Outcomes

In an always connected campus with highly engaged students and faculty, you can expect the learning outcomes to skyrocket automatically. This happens due to the instant availability of resources required for study and instant communication with peer students and faculty. Along with these different AI innovations available in learning can help the learners and teachers in improving the learning outcome by studying the teaching and learning behaviors of teachers and students.

  • Fast & Accurate Decision Making 

With the enormous amount of real-time data available, the leaders of the campus can take quick and accurate decisions without having to wait for detailed reports from faculties. All reports are available instantaneously and it will contain both the qualitative as well as quantitative data for making accurate decisions. The impact of any wrong decision also will be available as instant feedback to correct and proceed further.

  • Improved Campus Safety

Campus modernization helps to improve the overall safety of the campus. This is achieved through the smart integration of different tracking and surveillance systems like CCTV cameras, biometric attendance, facial recognition, RFID tags, etc. The modernized infrastructure will also contain tools to detect and alert early about any emergency events probable in the campus environment.

  • Precise Cost Control

With the always on data available, the cost centers can be identified and monitored in newer and better ways to bring down the cost. This is usually a surprise benefit of campus modernization as most of the leaders expect the cost to rise because of the capital expenditure required in modernizing the campus. Along with tracking the costs, the data analytics can be used to find opportunities to invest and multiply returns in the form of goals in academic performance or profit.

  • Enhanced Administrative Efficiency

Once all the elements of the campus modernization projects are functional, the job of administrative staff become very easy and efficient. Various administrative staff like drivers, security, house-keeping, gardener, technician, etc. will get access through auto verification of identity and pre-planned timelines and locations for doing their job. This makes sure that all academic and administrative activities are done independently without conflicting with each other.

  • Drives Inclusion & Diversity Initiatives

This is one of the best results of campus modernization. A fully digitized campus allows students and faculty to navigate the campus and access to resources and support without having to wait in queue or requiring special privileges. This helps foreign as well as special need students to feel at home in the campus.

How to achieve campus modernization in your college or school?

1. You need the right vendor and right leadership to execute a result driven campus modernization project for your institution. Along with the quality of vendor, the experience and vision of the leadership team in your institution also matters because there will be multiple vendors which the leadership team will have to plan to integrate.

2. It is highly advised to hire an experienced for faculty for the campus modernization project or select a single vendor who will work as the single point of contact for multiple vendors. Once the leadership team is finalized they can start with recruiting vendors for the project.

3. Always look for other campus modernization projects completed in your location and learn lessons of success as well as failure. Use these lessons while planning the strategy for your campus.

4. Make sure you have the proper budget for implementation takes care of both money as well as the time required to successfully modernize the campus. Usually projects can spread across multiple years before you can call it as a success.

5. The major components of a campus modernization project will fall under three categories – software, hardware and infrastructure.

a. Software includes all campus automation and database tools like ERP system, data analytics, reporting, etc.

b. Hardware includes all hardware like biometric, CCTV cameras, RFID systems, VR/AR, etc.

c. Infrastructure provides the base and connection between these tools. Along with the buildings, the networking elements like cabling and internet connectivity also comes under this category. And also make sure that all the faculty are properly trained during and after the implementation phase.

If you are looking for a campus modernization vendor contact the fedena experts today

Features for School Management Software Users

Must-know Features for School Management Software Users

A school management software helps in the digital transformation of a school through the different modules available in the software. With the help of the right vendor, your school also can get the benefits of digital transformation if implemented properly and with proper guidance. Almost all of the school management software comes with hundreds of functionality and it can be overwhelming for the users in a school to start using all the features and making the school software fully functional. So in most of the schools, a phase by phase approach is recommended instead of going for a big-bang approach.

The following are the features the first time users of a school management software must know and try to start using with the school management software to its full potential.

Features For Teachers

  • Teachers and Institutional timetable

All teachers can and must regularly access the teachers and institutional timetable from the school management software. It can be accessed through a mobile app or from a web browser. From the timetable, teachers can prepare for the upcoming classes well. Along with the timetable, teachers can use the school calendar to keep track of the institution level events that affect or involve their students.

  • Reminders

Reminders or communication tools within the school management software can be used to send alerts and reminders to parents about various things like announcements, holidays, assignments, etc. The parents receive these communications as either text messages or push alerts in mobile phones. All important communication from the school can be sent from the reminder module.

  • Payslips

The human resource management module of a school management software takes care of every HR process of the teachers and other non-teaching staff in the school. Teachers can access their payroll and monthly payslips from the software to download and share for personal purposes.

Features For Parents & Students

  • School Calendar

The school calendar available in the school software gives a birds-eye view of the academic year activities to the parents. This can be accessed from the parent’s login from the web browsers as well as the mobile app. In the calendar, parents can see different activities like holidays, examinations, parent-teacher meetings, other events, fee schedules, etc. and plan for the same.

  • Messaging Teachers

It is very important for the parents to get an option to communicate with the class teacher quickly and effectively. For this, the school management software provides a two-way communication tool that works very similarly to WhatsApp groups. Through these, the parents can send messages to teachers and the teacher will get instant notification for any new message received.

  • Gradebooks

The top priority and prime expectation of the parents from school are the academic excellent of their children. This is understood through the different examinations the school conducts for the students. The results of these examinations are share with parents using grade books. In school management software, the grade books are generated automatically and delivered to parent’s inbox through alerts. Parents can access and download the grade books from their mobile app or web-browser.

Features For Administrator

  • Student Information Dashboard

All the data from the life-cycle of any student within the school is available in the school management software in a single place. Whenever the performance of a student has to be analyzed, it can be done from a single place where all the data including but not limited to attendance, academic grades, discipline, non-academic performance, fee payments, teacher remarks, etc. are available across multiple years. This is very helpful in case the parent of a student visits the school and the principal or academic head needs the data about the student from a single place.

  • Fee Collection Data

The finance module of the school management software provides all tools and reports for the school admins to optimize and analyze the fee collection process. For all the private and semi-private schools, fee collection is the most important activity in an academic year to ensure the academic activities are executed properly. Any delay in fee collection can affect the school operations and this makes this module the most critical and most sought after. The different reports available in the module like fee-defaulter list helps the admins to speed up fee collection.

  • Custom Reports

This is a handy tool for administrators to combine reports across multiple modules to help with decision making as well as to submit to higher authorities. Any new custom report can be configured and saved for future use. Any updates in student, employee or operational data will be automatically updated in the custom reports. This module helps in avoiding recurring custom reporting demands from the higher management or government.

  • User Privileges

The in-depth user privileges management of the school management software gives the administrators the power to create multiple users to take care of the different modules of the software without compromising on data privacy and security.

advantages of school software

15 Amazing Advantages of School Management Software

If you are the owner or admin of a school or college, there are different software you can use to automate your organization, to reach your goals while making use of all the benefits of digitized operations. Among them, school management software is now an integral part of all schools and colleges. This software helps in digitizing the various school operations to improve the overall productivity and efficiency of the school. A school management software consists of multiple modules to manage the entire lifecycle of a school & students like admission, timetable, grade book, messages, fee collection, reports, transport, library, etc. All these modules work together towards the digitization of school operations. 

The advantages of school management software system:

There are hundreds of benefits from a school management system which helps in the operational efficiency of the school and communication between parents, teachers, and students. Top 15 ways a school management software benefit institutions are given below:

  • Saves time of teachers and administrators

It saves the precious time of teachers from regular admin works. This is achieved by automating the usual time-consuming tasks like time-table creation, attendance management, parent-teacher communication, etc. The school management software can also generate different reports that help the teachers as well as principals and saves precious time in the process. Administrators can also save time by the efficient use of modules like transportation, payslip generation, online fee collection, etc.

  • Bridge Communication Gap

Institutes through the usage of Short Messaging Service(SMS) communicates with the parents quickly and efficiently. A short text message can communicate the key message to the parents. Most of the school management software nowadays provides mobile-apps also which facilitates communication in a better way. The communication is delivered as push notification and also allows parents to communicate with parents.

  • Human Resource Management

The HR feature in school management software takes care of the life-cycle of an employee in school. The employee can be any faculty like the teacher, administrator or other non-teaching staff. The software takes care of employee admission, leave management, payroll assignment, payslip generation, etc. Payroll can be automated by setting up for one time giving all the breakups and auto deduction formula.

  • Student life-cycle data

The primary purpose of school software is to manage entire data of a student life-cycle starting from the pre-admission(CRM) stage to the day student leaves the school. During this period, the student goes through various classes and undergoes different examinations. All these data along with attendance, teacher remarks and hundreds of other information associated with the student in the school are stored and managed by the school management software.

  • Timetable management

Timetable creation is the most time-consuming activity within a school and with timetable module in school erp system helps in creating and managing different types of timetables. Teachers and administrators can create timetables using easy drag and drop functionality. The generated timetables will be available as class timetable, teacher timetable, and institutional timetable.

  • Gradebook generation

Schools can automate the examination management and grade book generation using school management software. All the examination timetables can be created and published for students and parents to access through the communication portal or mobile app. After the examination is over, teachers can update the marks scored in each subject in the software and the grade books for all students will be automatically generated in a pre-designed template of the school.

  • Fee collection

The fee collection and receipt generation in a school can be simplified and digitized with school management software. With the integration of a payment gateway, the parents can make the fee payments online without coming to the school or college and standing in long queues. All due dates and fines for late payments also will be automated as per pre-set rules and intimated to parents through the software.

  • Reports and decision making

The main advantage of school management software for the administrators and owners of a school are the various reports available within the software that can be used to make fast and right decisions. There are multiple reports available from each of the module and the reports from multiple modules can be combined using custom reporting features. For advanced reporting, third party data analytics tools can be integrated with school management software.

  • Increases admission

The CRM tools available with the school management software is a full-fledged marketing tool that can be used to improve the admission process and quality of the admitted students. This is achieved by minimizing the manual intervention and manual errors in collecting and finalizing the admission inquiries.

  • Safety of students

School management software integrates perfectly with attendance and student-tracking devices like biometric and RFID systems. Using these integrations, the whereabouts of students will be available to parents in real-time through mobile apps. This includes SMS alerts of student attendance within/out timings and location of the transportation vehicle on the map.

  • School budgeting

The finance module available within the school management software helps the school administrators and owners in creating and managing a good budget for the school. This is achieved through access to the previous year’s expense and income data and planning the programs for the present academic year using these past data.

  • Transportation management

Entire transportation management of a school starting from route creation, vehicle management, driver allocation, etc. can be done from the school management software. This can be integrated with GPS devices in the vehicle to provide real-time data and alerts to parents.

  • Library management

The library is one of the most used facilities in the school campus and is a critical part of the academic process. All library management process like adding and managing books, issuing books, tracking books, etc. can be done with the help of school management software.

  • Multischool management

The group of institutions with multiple schools under one organization can benefit from a school management software because of the ability to combine the digital operations and provide a multischool super-admin layer from reporting and fine control.

There are many more benefits when you implement a multi-functional school management software like Fedena. Contact us to know more

benefits of school bus tracking

Top 8 Key Benefits of School Bus Tracking System

Understanding How A School Bus GPS Tracking System Can Help The School Administration

Student safety and school security feature are one of the most important considerations that parents have in mind when selecting a school for their kids is safety. This safety concern is not limited to the school campus or in-school hours, but it extends to ensure the safety of the students when they are commuting to school and back. 

Understanding the importance of transport safety, a few years ago in 2014 in India, the CBSE made it mandatory for all school buses to install GPS systems to ensure the safe transportation of children to and from schools. 

Using a GPS system to track the school buses offers a number of benefits to the school and offers. However there are numerous other safety and administration benefits related that are not very obvious but are very important nevertheless.

  • Real-Time Monitoring Of The School Bus By Institution And Parents

This is perhaps the most obvious benefit of a school transport management system with a GPS tracking feature. Equipping the school bus with a GPS tracking system ensures that parents are sent alerts as soon as the bus leaves the school premises. They can also follow the route of the bus through static or live tracking updates so that they are aware of any deviation or delays due to traffic. 

A bonus benefit of this feature is that it allows parents to plan their whereabouts in a way that they are on-time to pick up the students from the drop point. 

  • Peace of Mind for Parents and The Institution

Another popular feature of using a school bus tracking system with GPS is that it allows for peace of mind for the parents as well as for the educational institute. Knowing the kids’ progress to and from school premises gives assurance to the parents and school alike.

This is especially important when the students are going on school excursions, field trips, sports, picnics outside of the traditional school hours. The system will allow for updates and notifications to the parents so that they do not have to stress over the location and the safety of their child. 

  • School Bus Scheduling And Route Planning For Fuel Efficiency

Schools have a limited inventory of buses, and it is necessary to schedule these buses to ensure the optimum usage. 

It gives the school administration team a comprehensive analysis of the time taken on an average, the best route and the number of trips per school bus. 

This data can then be analysed and to schedule the bus schedules in the most optimum manner by planning the route to save time and fuel.  Short routes mean students reach home faster, the school saves fuel money and minimal idle time for the buses and the drivers. 

Additionally, for drivers who are new on the job, the tracking system works as a route guide when picking up students. 

  • Tracking Driver Behavior and Driving Habits To Avoid Accidents

It helps in tracking driver behavior and habits. Over speeding, rash driving, engine idle time running, sharp turns, infringing traffic rules etc. are some of the driver habits that can be tracked by the system and these go a long way in ensuring the safe commute of the students.

  • Prevents Unauthorized Usage Of the School Bus

The school bus tracking device sends an alert of the school transport administrator every time the school bus engine is switched on. This prevents the unauthorized use of a school bus or any fraudulent usage of the school bus. 

  •  Ease Of Record Keeping And Report Creation

Manual record-keeping can be a tedious task often requiring the effort of additional manpower. The use of a GPS tracking system in a school bus makes it easier to record details such as the distance travelled, the hours of travel, the number of trips completed punctuality of bus etc. 

This comprehensive analysis of the school bus provides the school with valuable data which can then be used to review the bus schedules and make changes if necessary

The automatic school bus tracking and transport management system, also simplifies the process of creating reports as customized reports can be created at the click of a button

  • Simplified Maintenance Schedule For The Busses

With the aid of the GPS enabled school bus tracking system, the school will also receive notifications of when a bus is due for its scheduled maintenance is needed. This minimizes downtime, and costly breakdowns and when the buses are sent for their maintenance, the school transport team will be able to accurately schedule replacement school buses.

  • Better Utilization Of The School Transport Budget

Every school functions with a strict annual budget, including a budget for the school transport system. 

Investing in a GPS school bus tracking system saves the finances of the school in a number of ways.  From better resource allocation for the buses to ensuring shorter routes to save fuel as well as route optimization and scheduling timely vehicle maintenance schedule, there are numerous financial benefits for a school incorporating GPS tracking device in school buses. 

Wrap Up

Today, for school to operate efficiently and to ensure the safety of the students who commute to school, it is important for the school administration to install easy-to-use GPS tracking system. This system will not only ensure the safety of children and the school bus fleet, but it will provide numerous more benefits to the school management, which can benefit it in the long run. 

To know more about a transport management system that is best suited to your school you can visit us at www.fedena.com