school erp app

School ERP APP: To Engage Students At Every Step

There are several benefits of a school ERP management app for a school when it comes to engaging students at each and every turn. These apps provide you – the school – all you need from such an enterprise resource planning app. This way, you can always collaborate with the parents through messages. In fact, these systems let you create a messaging platform so that parents, teachers, and students can easily communicate with each other at any time from anywhere. As a school, you can use push notifications to create announcements. This way, students too can view the same and get notified as well. This, in turn, helps them to be prepared as well for the upcoming events.

Below have highlighted, the top features of school management app which helps in enhancing the student’s journey:  

Online system for managing fees

A school ERP app helps you create an online system that makes it easier for one and all to take care of the fees. You can put up announcements on your app dashboard and rest assured that they would be delivered in an instant to all the students. Students and parents can this way view what they have to pay and make the payment online as well. These systems also provide information on key areas such as attendance details. It goes without saying that fees are one of the most important aspects of school operations.

Login facilities for students

The best part of these school ERP apps is that they offer a single kind of interface for all the different kinds of users such as students, their parents, and the teachers. This way, teachers are able to get attendance related information, students are able to view timetables, parents are able to see the attendance of their wards, and the administrative people such as the principals are able to make announcements and send messages. All these can be done with just one app! 

A great platform for messages and notifications

With these apps, you would always have the most used features on the app and that too on your fingertips! This way, schools are able to send messages straightaway to students and parents. These apps also make it possible for fees to be paid, and attendance to be taken. In fact, if needed, students can also ask for leave straightaway from their mobile phones by using these apps. Also, since these systems allow all in one message you are able to create a Whatsapp group for your school as well.

Amazing management of the school

As has been said already, it does not get any better than these apps as far as school management is concerned. They allow students to interact with their teachers by way of messages. Students can also use the timetable in order to view the timetable for the day. They are also able to get notifications of the upcoming examinations, and the fees that they are supposed to pay. The best part of all this is that they can get all the alerts in an instant. Parents also find these apps pretty useful even as they are able to switch various profiles and yet stay connected to the app.

Managing attendance of students

These apps come with some really powerful features for administrative people as well as the parents. Over here you can easily view profiles of students and get details of various batches. You can get all the details that you need about their attendance as well as their timetables for various days. These apps also allow attendance to be taken. On these apps, students can also apply for leaves and you can either approve of them or disapprove.      

Creating a sense of identity among students

With these apps, you can create the app’s look just the way you would want it to be. The logo of the school becomes the icon of the app and the app is named in that of your school’s name as well. You can also choose a color theme for the app as well. You can do it in the colors of your school as well. Over here you can also create customized pages where important things such as the message of the chairman and vision of the founder are shared. All this creates a great sense of identity and pride among the students.

 

Learning-related benefits

There are several benefits of a school management mobile app. One of them is that it helps the students learn a lot better than what would have been possible otherwise. There is nothing to deny that this is the digital age. This is why the schools have to up their game so that their students are properly acquainted with the various online tools that are in vogue these days. When these tools become a part of their everyday lessons it improves their learning experience and vastly so, it may be added as well. School ERP systems have made it possible for schools to create a fusion of their traditional teaching and new age educational tools.   

The increasing popularity of these classrooms

In fact, such classrooms are increasingly becoming more popular even as we speak. Schools these days are using many educational tools. The most prominent among them are digital whiteboards, micro-learning modules, and the game plays. All these tools have made the classrooms a lot more interesting for the students than what they were earlier. Teachers these days are also using a wide variety of audiovisual (AV) tools such as the following:

  • Podcasts
  • YouTube videos
  • Learning AVs
  • Virtual trips

All these tools have definitely made learning a lot more interesting for the students than what it was earlier.

Optimizing the learning experience

It is now possible for schools and teachers to optimize the learning experience that they are providing to the students. They are now able to help all kinds of students and reach out to them as and when needed as well. The best part of this is that all kinds of learners can now be benefited. This is surely great news for the weaker students who face issues in learning in a regulated environment.

School ERP Software

How Can Your School ERP Software Help With Flexible Work?

Modernize your school staff using your school ERP software

What is School ERP Software?

A school ERP software is a platform, tool, or application that essentially takes over the organizational processes at an educational institution like a school or college. This means that all processes in the school – from admissions to report cards to grade books to creating alumni networks can be managed and executed by the right school ERP software for your school or college. There are obviously many advantages to this – from the reduction in burden on staff to the increased efficiency, to even the streamlining of processes based on data being generated by the school ERP software. The key to ensuring that your school or college experiences these benefits, however, is in choosing the right school ERP software for you, which fits the needs and usage patterns of your specific school. This means, if you are intending to create a more flexible workplace for school employees, it is important to choose a school ERP software that offers features that support this working arrangement.

What is a Flexible Workplace?

The definitions of a flexible workplace are broad and often context driven. However, the generic definition of a flexible workplace would be one where employees are not physically or temporally bound to the actual building or timings of the organization they work for. Flexible workplaces are extremely common in the tech industry and increasingly in other industries. It should thus come as no surprise that they are slowly catching on in the education industry also.

What Do School ERP Softwares Do to Build Flexible Workplaces?

Flexible workplaces might not seem feasible for your school or college, but with the right school ERP software, they become increasingly plausible.

Below we explore how your school ERP software can help create a more flexible workplace for school staff:

  • Automate school operation

The primary advantage of a school ERP software in creating a flexible workplace is that it practically automates the operation of a school. A robust school ERP software will do this for the entire end to end workflow, making management of processes and operations from anywhere and any time a breeze.

  • Instant communication

One of the key complaints many managers have with flexible working is that it is a detriment to effective interpersonal communication at the office – in this case, a school or a college. However, a robust school ERP software will offer opportunities for instant, real-time communication in many forms and ways. These can include being able to send messages to groups, classrooms, certain employee bands, certain subjects, or specially created closed groups, or individuals, confidentially and securely in the school ERP software. For a student to excel, it is important for their team – teachers, and parents – to be on the same page. A school ERP software enables this kind of communication between the varying stakeholders in an educational ecosystem easily and efficiently, making flexible working communication a reality.

  • Real-time reporting

School ERP software runs on data, which means that all processes and decisions made about those processes can be data-driven. It is not a hardship for school ERP software to produce reports around this data to be understood and interpreted for the benefit of the school. At the same time, school ERP software can produce real-time reports that share what is happening in the school at any moment with all users – including remote staff who might be taking advantage of flexible working. No more does one have to be physically present at a school to track what is going on.

  • Data at your fingertips

The dashboard in a school ERP software ensures that any data it produces is not mere jargon or impossibly large to get through and understand. The dashboard feature in school ERP software like Fedena interprets this data and presents it in an easily understandable fashion. School ERP software dashboards are also a one window resource to know key metrics about the school at a glance, which helps people working remotely stay on the same page.

  • Student and employee tracking

Students and employees are easily tracked in school ERP software. Know what each individual student, classes or project groups are up to from anywhere and at any time. The same goes for employees – their actions and interactions with the school ERP software helps keep management apprised of what their staff is doing at any given moment, no matter where in the world they are.

  • Reduced burden on employees

Flexible workplaces are popular with employees because it allows them to plan for the vagaries of life. A school ERP software essentially enhances the flexible workplace experience, because its very function is to reduce the burden on employees, in terms of the bureaucratic tasks they have to perform and also the amount of time spent performing them. A school ERP software allows employees to work remotely because all they need to do to perform their duties at school is access to the school ERP software itself, and they are able to easily and efficiently do their work.

Top issues around school management and how to solve them

Figure out key problems in school management

The running of a school is not easy. School management is often confronted with endemic problems that seem difficult or frustrating to solve. However, school ERP software can often be a solution to a lot of these issues.

Below we explore in detail how:

Paper-based processes

The image of a school overwhelmed by the sheer amount of paperwork very much stems from reality. School ERP software helps do away with paperwork by automating most paper-based processes, from report cards to examination administration.

Admissions

Admissions seem to be one of the most stressful times for schools, parents, and students alike. Oftentimes, in addition to the application, parents, and students submit a lot of materials to help the school better evaluate their candidature. This can be really overwhelming for schools. With school ERP software, however, all these become well organized soft copies and parents feel free to submit as many documents as they want.

Better communication with parents

A student cannot succeed without their team of parents and teachers being on the same page. In order to enable this, and help parents feel more included in the schooling process, a school ERP software can be used to help parents connect with the teachers and keep track of student progress as often as much as they would like.

Monitoring student progress

Sometimes, students can fall through the cracks, especially in bigger schools. School ERP software makes it easy to track student progress on a granular level and in real time. It makes it feasible for teachers and parents to monitor student progress easily and securely through school ERP software.

Financial awareness

A school is only as healthy as its bottom line. Most schools function on a strict budget. A school ERP software helps give a complete overview of all financial transactions happening in and with the school, allowing management to have more financial awareness and better manage the financial health of the school.

Transport management

Commuting to and fro from school is often the most security sensitive point for students. School ERP software offers live tracking of a bus or student, updated transport schedule, and allows management to keep eyes on school assets like school buses or tempos.

Employees performance evaluations

In the hustle and bustle of a running school, it is easy to lose track of how efficiently the school staff is working. School ERP software keeps track of all processes and the staff handling them, giving a realistic idea of their job performance. This data can then be used in employee performance evaluations and for developmental reasons also.

Classroom management

Classroom management can be an ongoing battle, especially for teachers overwhelmed by multiple classrooms and other teaching responsibilities. A school ERP software helps teachers create virtual classrooms where they can monitor student progress, share student reports and materials and communicate with students easily and confidentially through the app. Create a more organized classroom experience using school ERP software.

Data-driven decision making

Schools often rely on the experience of teachers and management to drive developmental decisions. However, while the lived experience of these stakeholders is important, schools must make sure that biased anecdotes are not the basis for change. A school ERP software is a store of data on the very processes that make a school run. When schools choose to use this data to understand their processes, stakeholder workflows, and gaps in the same, they are able to make improvements based on pure data instead of opinion. A data-driven school is an efficient school and school ERP software makes data-driven decision making a breeze.

custom school ERP software

Advantages and Disadvantages of Custom School ERP Software

What to expect from your custom school ERP software

What is a custom school ERP software?

School ERP software refers to any application, tool, or platform that can be used by an educational institution like a school or a college to manage their organizational processes. Simply speaking a school ERP software is a type of software that helps schools and colleges better manage their day to day processes. Custom school ERP software takes this role one step further. It does this by allowing for customizations in what features the school ERP software has, ensuring that it is the perfect fit for the school or college it has been purchased by. Imagine building a school ERP software where the features align with your existing processes perfectly, without having to change the processes or bridge the gap between the software and the current paper and pencil based process that is in place. While a school ERP software is always a welcome addition to any educational institution, custom school ERP software fits right in making one wonder how the school ever managed without it.

Before purchasing a custom school ERP software it is important to consider why your school or college needs it. How will it help? What are gaps or pitfalls you might need to address? There are plenty of pros and cons to using custom school ERP software at your educational institution. The detailed advantages and disadvantages of using custom school ERP software are discussed below:

What are the advantages of custom school ERP software?

  • Better workflow tracking

One of the first and most noticeable advantages of custom school ERP software is how it helps educational institutions like schools and colleges better manage their employees. One of the key time and money sinkholes for any educational institution is how bureaucratic and slow certain processes can become. A custom school ERP software helps track how work is getting done in the school, tracking the flow of work, the time it takes, etc. This helps identify gaps in a process, inefficiencies in the system, and hold people accountable for their work. A custom school ERP software is thus the perfect workflow tracking and management system for educational institutions like schools and colleges.

  • Reduction in operational costs

A consequence of better tracking of workflow using a custom school ERP software built for your school or college is that it is the first step in better understanding the financial health of your educational institution. When gaps in workflow and redundant processes are identified using the custom school ERP software, schools and colleges are able to step in and improve the workflow. Such workflows result in greater time efficiency, improving how quickly work gets done during business hours. Using the custom school ERP software in this fashion also helps identify labor that is not being fully utilized or can be more effectively utilized in other ways, resulting in a more efficiently functioning system. Both these results in a reduction in operational costs thanks to custom school ERP software

  • Increased Productivity

Considering what a time and labor saving tool a custom school ERP software is, it should come as no surprise that educational institutions like schools and colleges that have used it will see a sharp spike in productivity. Not only do repeated processes get automated, even those that require human engagement play out more swiftly and efficiently thanks to the custom school ERP software. This increase in productivity is good, it means that the school or college is completing its tasks and functioning more efficiently thanks to the custom school ERP software they are using to run their institution.

  • Easy Onboarding

Custom school ERP software is built to cater to the specific needs of your school or college. These means the features of the custom school ERP software are built to align with or mirror existing processes at your educational institutions. Employees who are familiar with these processes will thus not be put off by the implementation of new technology like custom school ERP software. Even the most Luddite employee can be easily onboarded into correctly using the custom school ERP software since they will be familiar with the logic or concept behind each feature, relating it to a real-life process they are familiar with.

What are the disadvantages of custom school ERP software?

  • A business expense

No matter how advantageous a custom school ERP software is to the health of your school or college, it is still a business expenditure on the part of the school or college.

Open source versions of school ERP software, like Fedena, are available in case schools and colleges want to try before they buy. But custom school ERP software usually comes with a price tag because this is school ERP software that has been customized to suit the needs of your educational institution. This is why it is important to fully understand the needs of a school and how custom school ERP software can address these needs. Doing this analysis is important before approving a business expense for custom school ERP software.

  • A possible lack of fit

With any product or service that is being purchased, there is always a possibility that it will not address the needs of the owner. This can also be the case with a school or institution investing in a custom school ERP software. The most common reason that a custom school ERP software ends up not fitting the needs of the school is that these needs were not clearly assessed, understood and defined by the school itself. It is important for educational institutions to be honest and realistic when assessing their needs before purchasing their custom school ERP software.

  • Benefits take time to vest

A custom school ERP software cannot provide instant gratification to the school or college it is implemented at. It takes time for a custom school ERP software to integrate into the functioning of the school and sometime after that to start seeing how it benefits the school. Many of the advantages of a school ERP software will start to appear only over a period of time. It takes time to see a consistent increase in productivity, a consistent reduction in labor costs, a consistent dip in processing time and bureaucracy as a consequence of the implementation of custom school ERP software at a school or college. The benefits of investing in a custom school ERP software are long term in nature.

  • Stakeholder buy-in a must

Alright, you have accurately assessed the needs of your school or college. You have chosen the features of your custom school ERP software to match these needs. You have ensured that it works smoothly, aligning the custom school ERP software with the already existing processes at your school. The final step is to introduce your new technology to all the stakeholders in the educational ecosystem – from parents to students, to teachers, to administrative staff, to management. It is not just about onboarding users into correctly using the new custom school ERP software, but also ensuring that they trust this custom school ERP software to work efficiently and make their working lives easier. Stakeholder buy in is key to ensuring that the implementation of the custom school ERP software goes smoothly and that people are actually be able to use it and benefit from it.

school ERP mobile app

What Are The Top Rated Features Of School ERP Mobile App?

Over the past few years, technology has paved its ways into school and educational institutes. Today, schools have embraced many technological advances and have come to rely on them heavily for efficient day to day functioning.

Initially, the app for school management started as a database management system for schools to help them manage the sheets and sheets of student-related information such as academic records, financial records, medical details, etc. Over times, the app was extended to provide an array of school-related services such as attendance management admission management, transport management, timetable management among other things

One such software is a school management app that uses school ERP software. This is an entERPrise and resource planning software designed for school management to reduce the workload of the administration teams. It also helps them to increase the efficiency of school administrative staff and helping them deliver timely services to the school.

In recent times a school management app is extremely popular in schools all over the world. There is a preference for these apps to also be available over the net as well as in the form of mobile apps which make access easier than ever before.

Here are a few top-rated features of school ERP app for schools

  • Real-Time Notifications And Alerts

A regular day in any school is buzzing with activities but most of the time parents are not aware of these activities. A school management app helps to keep parents updated about the various activities taking place in the school from parent-teacher meetings, athletic meets, science exhibitions, annual function as well as other essential information such as delays in transports, homework updates, etc.

Besides the parents, even the teachers and school staff get real-time notifications and alerts on admission inquiries, timetable changes or any other relevant information.

This feature is highly appreciated by all the users and is one of the most essential features of an app for school management.

  • Easy To Use Interface With A Pleasing Design

The user interface allows the user to communicate with the operating system and run the various features of the app for school management.

It is therefore important that the user interface has a pleasing design and be easy to use and navigate without confusing the users. Even if the school ERP app has the most advanced features but is difficult to use, it will leave the users confused. The user interface must be purposeful and intuitive with the strategic use of color and typography to highlight the various features.

  • White Labelling  

“White label” refers to a fully supported product that is made by one company but sold by another. It allows the reseller company to the benefit of customization of the product with its own brand, logo, and identity. This allows the customers to associate the product with the reseller. It also allows the manufacturing company to focus its resources on finding cost-effective ways to make the product.

A white label allows the admin of the school ERP mobile app the ability to set the company details. They can choose whether school name should be shown or their company name should be shown in the Application, thus allowing them to customize the app according to the branding requirements of the school

  • Chat functionality

Another essential feature of a school ERP mobile app is the various communication features that it offers to the users. According to various children experts, student success depends on the effectiveness of communication among parents, schools, and teachers. The school ERP mobile app that has chat functionality allows for seamless communication between the school, parents, teachers, and students. It allows the students the freedom to contact their teachers and peers for emergency doubts and queries. Similarly, the parents can reach out to the school and teacher when needed.

  • Tracking Functionality

An app for school management is only as good as the advanced features it offers. Today schools are looking for more than data management in their app for school management. It is essential that the app provides a range of features, especially an advanced tracking functionality that allows the schools to track the leaves of the staff, manage the attendance of the teachers as well as the students, track the fees transaction and other necessary details.

Most of these daily tasks are mundane and take up a lot of productive time in the school administrative team. But the tracking functionality of the school ERP app helps save the time and effort of the school staff and helps them function in an error-free manner.

  • Management of School Tasks

Another essential feature of a school ERP mobile app is the management features that looks after various tasks such as timetable management, admission management, transport management. These tasks can be easily handled by the school ERP app to save staff time and effort and to help the school function in a more efficient manner.

  • Customization Of App Pages

For a school to use the school management app in the best possible manner it is essential that the school allow for the customization of the app pages. This essentially means enabling various features as needed by the school, disabling redundant features and allowing for a change according to the evolving needs of the school.

In terms of customization of the app pages, the school management app should also allow for a change in design, colors, and logo as and when needed.

  • Multi-language Support

We live in a global world where there are a number of languages being spoken on a day to day basis. In this case, it is important for the school ERP mobile app to provide multilingual support in the app.

  • Integration Capability

App integration capability enables independently designed applications to work together. It enhances the ease of use and is a very attractive quality for end users. This feature in one of the most top rated features of a school ERP mobile app that is highly demanded by the users

  • Affordable Pricing

As with any other purchase, product or service, the users are looking for affordable pricing that allows them the best of the above features without compromising on quality.

The Fedena school management mobile app offers all of the above features in cost effective manner thus making the app affordable for large as well as smaller schools.

To know more about the Fedena school management mobile app visit https://fedena.com/feature_tour

time management tips for school administrator

Top 6 Effective Time Management Tips for School Administrators

Here’s how to make the most of your work day at school

Why is time management important for schools?

Time management tips are usually doled out to students – to help them study better, prepare well for exams, or just to help them learn this important life skill within a structured environment. So why would something like time management be important for school administrators? After all, these are adults who are in charge of students and would have mastered this basic life skill by their age.

But as most workers will tell you, time management is a constant battle. With growing distractions, increasing responsibilities, and the stress of the day to day at any job, time management goes from just being another good quality for an adult to possess to a necessary trait for anyone who wishes to reduce the stress in their work life.

The same applies to school administrators, who are often tasked with the unenviable job of running an entire school without dropping the ball. The stakes are high and school administrators — unlike plenty of other job roles — cannot afford to falter. It is in this high pressure and high stakes scenario that time management comes in to save the day. For a school administrator, the difference between a smoothly functioning school and a disastrous, unwieldy behemoth might just come down to how well they manage their time.

  • Create a to-do list

Sounds simple but effective prioritization and articulation of daily goals is likely one of the most impactful things a school administrator could do to run their school efficiently. Creating a simple to do list is step one – listing out all the tasks along with deadlines put against each of the items is how the day should be started. Following this, it is important to organize all the items on a to-do list by order of priority, with the one that is most achievable and key being put first. This helps ensure that not only do school administrators get to everything they have to finish, but also do it in the most efficient fashion possible.

  • Build an effective team

Like in any big organization, a leader is only as effective as their team. This means that it is important for school administrators at educational institutions like schools and colleges lean on their colleagues and their team to help perform the best job they can.

This is done primarily by delegation. Remember the to-do list from the previous recommendation? Assigning people from one’s team to each of the to-do list items ensures that work is evenly distributed and the pressure is not on just one person to do it all. Building an effective team is key to ensuring a manageable workload – that is conscious of the time and effort that needs to be put in when running a school.

  • Eliminating distractions and blockers

There are time drains all around us and things are no different for school administrators at an educational institution like a school or college. It is important for school administrators to identify people, tasks, or events that drain them of their energy and resources – time and otherwise. There are always inefficiencies in a process, and identifying them is step one of eliminating these blockers and distractions. Blockers and distractions that are repetitive are especially harmful since they slow down the working of things for everyone – slowing down the whole organization.

  • Establishing SMART goals

It is not enough to merely make a to-do list. For a large organization like a school or college, ie an educational institution to function efficiently, it is important to establish long term and short term goals. When establishing these goals it is important to make sure they are SMART. SMART is an acronym that stands for Specific, Measurable, Attainable, Relevant, and Timely. When considering a goal for your school – think. Is this goal SMART? Does it meet all the parameters? Only then can it become a goal that your school works towards. Having SMART goals makes sure that all the hard work a school administrator puts in is a sensible expenditure in terms of their time and labor, instantly making it more time efficient. Time management is not just about cutting down wastage of time but also using time more efficiently, and SMART goals help with that.

  • Leverage the use of tech

Using tech to your advantage is one of the low hanging fruits that every school administrator must reach for today in order to better manage their time. Technology solutions like school ERP systems can really reduce the time burden on school staff. How do they do this? School ERP systems can take over a variety of processes currently being performed by human employees at a great time and labor cost. For instance, taking attendance, transport management, class scheduling and a whole host of other functions can be managed by a school ERP system with minimal input and guidance from a school administrator. Talk about a time saver! This simple solution should be step one for any school administrator seeking to improve how they manage their time.

  • Set agendas for meetings

Every adult working human has been a meeting that never seems to end and has no point. Oftentimes, meetings can feel like you are doing work, but in reality, there are far more efficient ways to communicate, rather than face to face, especially in the age of technology. For instance, before sending a meeting invite that will be a time drain on multiple people, ask yourself – can this go in an email or a text message or any other form of communication? In cases where a meeting is absolutely necessary, set an agenda and make sure everyone sticks to it. This ensures that meetings are not endless ramblings of various employees that end up being pointless and unproductive. Instead, with an agenda, you can ensure everyone stays on task and resolutions are arrived at during the course of the meeting that will affect real change post the meeting.

dashboard in school ERP software

Why is an interactive dashboard in school ERP software critical for school success?

Your school ERP software can integrate easily into your school’s culture

What is an interactive dashboard in school ERP software?

At its most fundamental level, an interactive dashboard in school ERP software is a one window view into what is happening at an educational institution, like a school or a college. Imagine a visually appealing summary of tasks and events — big or small — that will tell you at a glance what is happening with any given department or function in the school.

An interactive dashboard can update automatically to give you real-time status on various tasks or events or functions of the school. It pulls data directly from the school ERP software itself, which anyway is collecting data or tracking outcomes within the platform or tool. It displays this information interestingly – either through graphs, visuals, tables, or through some other easily comprehended pictorial representation of what is happening.

dashboard

In this blog, we will discuss the following:

  1. Why do we need an interactive dashboard in school ERP software?
  2. What are the benefits of an interactive dashboard?

Why do we need an interactive dashboard in school ERP software?

Schools are large organizations with many moving parts. The number of stakeholders involved in the school and its functioning are also plenty. Using technological innovations like a school ERP software is one of the ways that these stakeholders remain connected and work in tandem to the benefit of their educational institution.

An interactive dashboard enhances the benefits of a robust school ERP software. An interactive dashboard is a user-friendly insight into what the school ERP software is doing, and thus the school itself. It tracks KPIs, breaks down complex information into easily parsed visuals, and also is a single place, one window representation of what is happening at a school at any given time since all of its information would be updated in real time or over short cycles set by the school itself.

Ultimately, it is a way for all the stakeholders in an educational ecosystem to have an understanding of where they are at, track their goals and progress, and also feel more connected to the school community because they see how their work ties into that of others’ at the school.

What are the benefits of an interactive dashboard in school ERP software?

The benefits of an interactive dashboard in school ERP software are many and obvious, but what is your interactive dashboard in school ERP software actually capable of doing?

How can an interactive dashboard in school ERP software can be critical to the school’s, student’s, and school employees’ success?

Below, we discuss the many ways an interactive dashboard in school ERP software can be used and the benefits of the same in greater detail:

  • Better tracking of students and employees

Do you know whether a particular student has made it to school today? Who will know which teacher is on leave? Who will be subbing in for an employee who is out of school today? An interactive dashboard in school ERP software keeps a track on the whereabouts of all school employees and students in real time. It even pulls from the school ERP software’s own leave application plugin to keep a track of who is on leave and not. Being able to easily look this information up on the interactive dashboard in school ERP software reduces back and forth and burden on administrative staff.

  • More efficient scheduling

Your interactive dashboard in school ERP software will display all public events and meetings happening at the school. This helps students and employees be aware of what is happening at their school, building a better sense of connecting with their peers and also grounding their day. It also makes it easier for people to keep track of their day and where they have to be – event details can be displayed alongside these notations, making it easier for attendees to know at a glance where they need to be at any given point in the day.

  • Improved financial hygiene

Like any other large organization, a school also has financial KPIs and goals. It is important to be able to track the financial health of a school – after all this is an ecosystem that is budget driven and the outcomes serve a vulnerable stakeholder, students. An interactive dashboard in school ERP software is a natural in this regard – it tracks all the financial transactions of the institutions, is able to represent data with graphs and charts that are easily understood, and can be an important part of real-time financial discussions. In many ways an interactive dashboard in school ERP software can be the financial assistance a school needs in making important financial decisions, identifying financial opportunities and making data-driven rules to protect its financial health.

New to Fedena: Learn how to manage Fedena’s Dashboard Dashlets in a single click 
  • Visibly efficient examination experiences

Exams are always stressed for every stakeholder in the educational ecosystem. An interactive dashboard in school ERP software can often reduce this burden by acting as a minder during examination time. Track examinations such as first term, midterm and final term exams with the interactive dashboard in school ERP software and share related information with relevant stakeholders easily. Use the interactive dashboard in school ERP software to make a stressful time less so.

  • A more well-informed school

Schools are the breeding down for future leaders, thinkers, and doers of the world. It is no longer enough to merely cover the curriculum and add some extracurricular activities to a student’s report card. Instead, a student that is well rounded, aware of what is happening around them, and are proactive thinkers are the need of the hour. An interactive dashboard in school ERP software is the perfect tool to help create this sort of student – it is the one window location for students to update themselves about news and trends happening around the world at a glance. An interactive dashboard can share this from a variety of ways, from trending blogs to announcements, to even having news updates flash on the interactive dashboard in school ERP software – all in real time.

  • Easier communication between stakeholders

Track communication between stakeholders more easily with the interactive dashboard in school ERP software. Each user will be able to use their dashboard to track ongoing conversations, via open conversation threads of messages going back and forth in the school ERP software. This means that no ball is ever dropped – teachers are responsive to students around the clock, parents and teachers can work together to help students, and all communications are confidential while also remaining easily accessible to users of the school ERP software. An interactive dashboard keeps you in the loop of conversations happening with everyone in the educational ecosystem.

  • Building a close-knit school community

Considering the number of time students and employees spend at school, a school is no longer just a place to study or work. Instead, it very much becomes a place away from home – especially for younger stakeholders like students. Students often form lifelong friendships at school and think of school days fondly. An interactive dashboard in school ERP software can help build this sense of community very easily and efficiently. Birthdays are remembered and displayed on the dashboard along with wishes, photos from various school events can be displayed in a visually appealing gallery for people to reminisce over, and a regularly updated blog can become a beloved school paper where students and teachers connect over what is trending in their little community. Start building your close-knit school community today with the interactive dashboard in school ERP software.

  • Reinforcing the school’s mission and vision

In the daily grind of things, it can be easy to forget what something institutional like a school stands for. But the mission and vision of a school define the very fabric of a school’s culture and what its students and employees are driving towards. Keeping this long term objective insight is important to stay on course for all stakeholders in the educational ecosystem. An interactive dashboard in school ERP software thus becomes the easy go-to place to get eyeballs and reinforce this cultural messaging on a regular basis. Users of the school ERP software will invariably check on their interactive dashboard on a daily basis, making it the ideal place to reinforce the school’s mission and vision through something as simple as restating it in plain words or even using other features to remind students and employees of the school’s strong culture.

library management system

Library Management System in School ERP Software

Do we need a library management system?

What is a library management system?

On some level, a library management system is the digital manifestation of a functioning library. It is a tool or a platform that performs all the functions of a library in an automated and organized fashion – from issuing or checking out of books to keeping a catalog of all books the library contains to levying fines for late returns of books. A library management system can be a standalone tool or platform or part of a school ERP system or software in the form of integration or plugin. The most robust school ERP system will offer a library management system in one form or another these days.

In this blog, we will discuss the following:

  1. Why do we need a Library management system?
  2. Key Features of the Library management system

Do we need a library management system?

Considering how the process is driven and detail dependant library management is, having a library management system in place just makes logical sense. A library management system is perfectly adept at taking on the many repetitive and predictable processes and tasks that are an endemic part of running a library. It is thus advantageous to have a library management system in place, just based on its very nature.

What are some features of a library management system?

The advantage of a library management system comes from the very services it offers. Some key features of a library management system are discussed in further detail below:

New to Fedena: Learn how to set up library module in Fedena

Fine Receipt

A robust library management system like Fedena is easily able to generate fine receipts for fines paid on the late return of books borrowed from the library. This reduces the burden on librarians and the likelihood of human error in the issue of fine receipts.

Issue and renewal details

The library management system is able to track, retain and store all issue and renewal details of all the books and materials in a library – essentially ensuring easy lookup of any book or materials that are required by a patron of the library.

Barcode integration

All barcodes on every library material – like books and other records – usually has a barcode attached to this. This barcode is integrated into the library management system making the tracking of books easier and ensuring the smooth interface of the library with the library management system.

Tracking of book status

What is the journey of a book? Where can a specific book be found? All this information can be found within the library management system at a school. The library management system tracks the status of the book, because of the aforementioned barcode integration, and is able to swiftly and accurately give information about the whereabouts of a book in question.

User Defined Privileges

The library management system is not a one size fits all tool. Instead, one is able to classify users by type within the library management system itself and define what they have access to and not, amongst other privileges accorded to them by category. For instance, a teacher may be allowed to check out more books than a student at a time and a library management system correctly identifies that at time of check out.

Export data

It is not enough to just keep track of books for a library management system. Better libraries can be built based on the reports the library management system generates, since it is all data that indicates how the library is currently used, points towards future needs and identifies gaps in the library management based on usage data entirely.

Transport Module in School ERP Software

Introducing an All-New Transport Module in School ERP Software

Transport Module in School ERP Software like Fedena has improved

What is a Transport Module in School ERP Software?

Before defining a transport module in school ERP software, we must first define a school ERP software. A school ERP software is a platform or tool that helps an educational institution, like a school or college, manage all their organizational processes for a variety of stakeholders. In an ever-changing educational ecosystem, moving towards technologically rich solutions like a school ERP software is a forward-thinking approach towards school management.

A transport module in school ERP software is a plugin that is designed and planned to help you more efficiently plan and manage your educational institution’s entire transport system. Depending on the robustness of the school ERP software, the transport module in school ERP software can do everything from marking transport attendance for students and employees to live to track the route and location of a bus that is transporting students and employees to and from school and home.

Who would use a Transport Module in School ERP software?

At first glance, the Transport module in school ERP software plugin may seem like an interesting add on, not a direct contributor to the education of a student. But in reality, schools become so much more for all stakeholders in the educational ecosystem. Most obviously, parents would be able to use the transport module in school ERP software to track their ward’s whereabouts on their to and from school, adding a sense of security and peace of mind to them. Teachers are also able to keep track of a student’s whereabouts by checking for transport attendance with the transport module in school ERP module. Management and administrative staff are able to provide a seamless and secure experience to their students and parents. A transport module in school ERP software is thus a useful tool for any educational institution

How is Fedena’s new Transport module in school ERP software different?

Fedena provides a robust transport module in school ERP software experience to all its users. Recently, the Fedena transport module in school ERP software was updated to provide newer features to better serve its users, like parents, teachers, management and administrative staff.

New to Fedena: Learn how to set transport module in Fedena

Some of these new features in the transport module in school ERP software are discussed below:

  • New Route Mode

New route mode is a feature of the transport module in school ERP software that allows different pickup and drop routes for users. This means that new routes are able to be added in the transport module in school ERP software to accurately reflect the transport routes being provided in real life and on the ground by the educational institution, better serving the very purpose of a transport module in the school ERP system, to begin with.

  • Update in Main Route and Subroute Nomenclature

The original main route and subroute system in Fedena’s transport module for School ERP software have been changed to better reflect how its users think about transport routes. To this end, the transport module in school ERP software now refers to the original main route and subroute system as routes and stops. This change in nomenclature in the transport module in school ERP software better reflects user mindset and thus makes the transport module in school ERP software more instinctive to use.

  • All maintenance and repair work done on the vehicle can be easily recorded

Management also benefits financially from the transport module in school ERP software. Fedena’s robust transport module in school ERP software can easily record all maintenance and repair work performed on the transport vehicle belonging to the educational institution. This means that the transport module in school ERP software functions as a ready record of all the repair and maintenance work performed on a school transport vehicle.

  • The user can assign the route to the passenger instead of the vehicle

Previously, in the Fedena transport module in school ERP software, a transport route could only be assigned to the transport vehicle. This meant that parents and teachers would only be able to follow the transport vehicle’s route – that is following passengers in that vehicle. Now, the transport module in school ERP software allows for routes to be assigned to the passenger in the vehicle, making it a more instinctive interface for users of the transport module in school ERP software. Being able to track a passenger is far more efficient than the transport vehicle, all made possible by the transport module in school ERP software.

  • Assign passengers to transport

In the Fedena transport module in school ERP software, users are now able to assign passengers by batch and by the department. This batch wise and department wise assignment of passengers in transport module of school ERP software mean that it is easier to pull up a group of transport users based on already existing classifications. Transport module in school ERP software thus better reflects the way the school itself is organized.

  • Transport attendance can be marked for students and employees

The newly updated Fedena transport module in school ERP software allows for the presence of students and employees on the transport vehicle to be tracked more efficiently. This is done by allowing for attendance to the transport vehicle being marked within the transport module in school ERP software for both students and employees by the concerned user.

  • Passenger assignment can be done academic year wise

With the new Fedena transport module, it is possible to now set a transport vehicle and assign passengers like students and employees to specific transport vehicles based on the academic year they belong to. Much like the batch-wise and department wise assignment, this kind of passenger assignment and transport setting by academic year in the transport module in school ERP software is reflective of how the educational institution is classified.

  • New reports available in Fedena transport module in school ERP software

Reports have always been a feature that is offered in Fedena’s transport module in school ERP software, but now the transport module in school ERP software is becoming more data-driven than ever before.

In the newly updated transport module in school ERP software, users are able to access reports on Transport Allocation, Route wise Allocation, Route details, Transport Fee Report and Attendance Report for students and employees using the transport services offered by the educational institution. This means that better and more data-driven decisions can be made by management regarding the budget and financial allocations transport management may receive, based on data being generated by the transported module in school ERP software. This kind of valuable data provided by the transport module in school ERP software is key to better management of the educational institution over the long term.

School ERP Modules

Various School ERP Modules to Improve Communication in Schools

Communicate better with the right school ERP modules

Why is communication important in a school?

In many ways, a school is a sum of its moving parts. Much like large corporations or big events, a school consists of numerous stakeholders with differing yet intersecting aims. In order to ensure smooth functioning, it is important that all these moving parts work in sync with each other. The key to doing this is, naturally, communication. Better communication relies on the sharing of information freely resulting in better decision making from all stakeholders in the educational ecosystem.

It is also important to remember the primary asset that an educational institution is servicing – its students. Good communication habits and processes teach students to be better communicators themselves, which is an important skill for their future. An educational institution that encourages good and efficient communication is one that is setting their students up for success in their future lives and careers out in the real world.

What are school ERP systems?

School ERP systems are tools or platforms that essentially take over all processes in the school. School ERP systems can handle everything from onboarding to alumni networks, in terms of processes. This would include overall communications processes at your educational institution – all of which can be taken over by school ERP systems. School ERP systems are particularly adept at handling communications at educational institutions through the use of school ERP modules. School ERP modules are explained further below.

What are school ERP modules?

School ERP systems use school ERP modules for specific processes or tasks within the system. For instance, there will exist a school ERP module for sending SMS alerts system-wide. These school ERP modules are often customizable or variegated to a great degree – this means, we can get pretty deep in the customizations or choices that can be a mode in terms of choosing a type of message, an audience the message is sent to, when it is sent, and by whom within each module.

In some ways, school ERP modules are thus what makes the school ERP system tick. They are truly the heart of the school ERP system – making it function perfectly by controlling everything it does. They — that is school ERP modules — are in some ways the strings behind the puppet that is the school ERP system. School ERP modules control the very functionality of how school ERP systems work.

How do school ERP modules help improve communication in schools?

Communications in an educational institution are something that requires careful thought and consideration as a norm. The school ERP system and its underlying school ERP modules must reflect this thinking on a system level. Most school ERP modules achieve this goal – they are customizable, with the level of choices offered to the user being quite right. For example for the SMS integration school ERP module, you can choose the audience, timing, schedule, content, and user accessibility. This enables effective communication from a machine like a school ERP module in a school ERP system on a computer.

Whom can school ERP modules to help with communication and how?

Communications between all stakeholders can be handled by your school ERP modules. This would include teachers, parents, students, management, administrative staff, and non-education staff. All these stakeholders can user various school ERP modules to streamline communications between each other. What is especially great is that these communications oriented school ERP modules are often customized to the specific needs of each stakeholder or the intent of the communication. You have many options of school ERP modules catering to communications – from SMS school ERP module to email to instant message. There is a school ERP module for every communication need between all stakeholders in the educational ecosystem.

What are some school ERP modules you can use to improve communication in school?

School ERP modules are aplenty in terms of options when it comes to improving communications in your educational institution. Often the school ERP module will cater to a specific kind of need of the hour or to the needs of a stakeholder bucket in the educational institution. Thus there is a pretty comprehensive spread of communications focused school ERP modules in the school ERP system. A robust school ERP system will contain school ERP modules that address the majority of the educational institution’s communication needs. Some of the recommended school ERP modules – or at least ones you will find in a robust school ERP system – are found below:

SMS Integration school ERP module

SMS integration school ERP module can be used by all stakeholders who need to communicate with an audience on their mobile devices – but still being reliant on phone networks. This is usually used to bypass blockers a phone may have on web-oriented communications, discussed later. Using this school ERP module, management can alert parents to updates from the school, for example, teachers can send classwide updates to their students, transport management school ERP module can integrate with sms integrated school ERP module to send SMS alert containing information about mode of transport, timing, live tracking of the vehicle etc., to both students and parents, as needed.

E-mail Integration school ERP module

Email integration school ERP module works the same as the SMS integration school ERP module, but merely over email. This is especially useful when sending out detailed messages or official communications that are just saved to inboxes of the recipient. Email can now be argued to be legally binding making this kind of communication school ERP module an apt choice for communication between stakeholders like management and parents or teachers and parents.

Discussion Module school ERP module

Discussion module school ERP module can be used by teachers and students to interact and create some back and forth by posting comments in it. Members of a discussion group created in the discussion module school ERP module have access to post and comment on other posts in order to create a discussion that mimics the one they would have in a classroom. Discussion module school ERP module is especially useful in an increasingly globalized yet dispersed world – students are able to use the discussion school ERP module to replicate a classroom experience wherever they are. This kind of school ERP module thus has an impact beyond just its function – in some ways school ERP modules in school ERP systems can be powerful tools for the empowerment of the stakeholder the school must care for the most, the students they serve.

Inbuilt messaging system school ERP module

Enabling private communication between stakeholders is a key thing every robust school ERP system must be able to do, through the use of school ERP module. Inbuilt messaging system school ERP module is thus a must. An inbuilt messaging system school ERP module will allow teachers and students to confidentially and privately and instantly communicate with each other for, say, a discussion about student performance in class. Parents and teachers can use the inbuilt messaging school ERP module to communicate about sensitive topics like grades and teaching strategies. Management or administrative staff and parents can discuss fee payment details using the inbuilt messaging school ERP module also. The applications of the inbuilt messaging system school ERP module are many.

online gradebook management

Online Gradebook Management Using School ERP Software

Manage student grades online using gradebook software

Manually managing the grades and records of the students was not only time-consuming task but also not an eco-friendly process. But in today’s modern educational ecosystem, where everything has become automated, instructors no longer have to spend their precious time in paperwork on grade calculations and reports. Automatically compute and update grades in real time. Enable instructors to enter grades from anywhere along with comments for parents to view. 

Why choose an Online Gradebook Software for your Educational Institution?

Most educational institution chooses to use gradebook software for a variety of reasons. Primarily, these reasons are centered around the efficiency of the process of maintaining an online gradebook using it. Some of these reasons for using a gradebook software are elucidated upon below along with how Fedena gradebook management software is the right choice for your educational institution:

Easily share examination results

No more standing in the queue or waiting for school to be in session or for a specific class to hear your results. Instead, refer to the online school ERP system in your educational institution to make sharing of exam scores or test results or any kind of grade for an assignment with each student easily. What is more, is that these are private to students – they can only see their grade in their account via the gradebook software. Fedena gradebook software makes it easy for students to confidentially and easily access their grades at any point during their career. It also provides special access to the gradebook software for parents, making the student’s academic progress a team effort.

Reduction in human errors

Using a gradebook software usually means that many of the processes that used to be done by hand are often automated. This means a reduced scope of error when managing the examination marks of the students using this automated gradebook management software. Exam results, test scores, and points for an assignment are a sensitive subject and for older students can make or break – reduce the incidence of human error when you use gradebook software to maintain your online gradebook. It easy to understand interface and easy to use functionality makes it the perfect choice for administrators of all skill levels. What’s more, is that it provides onboarding or training videos to help users.

Automates the complete process

A robust grade book software will reduce the incidence of human error to nil. How? By merely automating the entire marks management process and replacing it with an online gradebook maintained by a gradebook software that is entirely functional on its own. It is a good example of robust online gradebook management software that works perfectly to automate the entire process. This is a handy companion that can be relied upon to take over the entire process without any fuss or errors. It also works well with existing programs or other softwares. For example, it can be updated with external data because Fedena gradebook software can import marks and records into the grade book software easily.

Reduction in the workload for administrators

It makes life easy for administrators. Since the processing of grades and gradebook management becomes automated or at the very least contained to a single window experience within the gradebook software, it results in less pressure and fewer tasks for already overworked administrators. Instead of focusing on redundant processes, they are now able to instead direct their energies for more vital tasks. Allied information like attendance tracking can also be recorded in this system easily, making it the perfect companion to maintaining a comprehensive online gradebook while also making the administrator’s life a bit easier.

Reduction in labor costs

A reduced workload for administrators thanks to the implementation of gradebook software is also a boon for management. Optimise the workforce and reduce labour costs by eliminating positions and tasks that have been made redundant by the gradebook software, and instead direct funds towards positions or roles in the educational ecosystem that actually require human effort. It makes this possible thanks to how robust and powerful a system it can be.

Customized report cards look and feel

The most public-facing change will be the increased customisation of report cards that are made possible by the implementation of gradebook software. The capabilities of the gradebook software in use at the educational institution makes it possible for administrators and/or teachers create customised report cards, instead of relying on an outdated template. This means that teachers and administrators can create online gradebooks that actually convey information that is relevant to teachers and students using the gradebook software, instead of just adhering to the status quo or becoming outdated. Fedena gradebook software’s latest custom report feature makes this easily possible for your educational institution’s online gradebook.

A smarter report card

With its automated processing and custom features, gradebook software is the ideal way to build smarter and better report cards. What does this mean? It means that teachers and administrators can use it to create reports that are more informative than ever before, directly improving the efficacy of grades and gradebooks as a concept in itself. For instance,  it easy for teachers to add custom remarks and notes to a student’s, providing context to assessments. This is valuable developmental feedback incorporated into the students’ online gradebooks itself and motivates students to view examinations and school as a learning opportunity rather than a harsh assessment of their skills, especially in the case of setbacks or a lack of progress.

Key Attributes of Advance School Management System

School management systems are changing the way that school function across the world. Today, with the help of various school ERP features educational institutes are able to function in a way that is more intelligent and user-friendly. Understanding the various benefits that the school management system offers, many schools and colleges have started using school ERP modules to govern their day to day activities and track the various paperwork that is managed by the school, thus making banal administrative work a lot easier relatively to the past.

Presently most of the school management system offers features  such as attendance management for the students and teachers, communication methods between the class teachers and the parents or after school communication between the students and the teachers, admission management for new registrations, time table scheduling and exam management. These are some of the school ERP features that are most appreciated and used by the school as they ease the challenges of daily work.

However, with new advancements in the field of education, there is an increased number of challenges that schools have to deal with, This brings with it the need for an advance school management system that can effectively manage these new age challenges in an efficient manner. Thus comes the need for an evolved and advance school management system like the Fedena school management system

The Fedena school management system offers a range of features that are updated on a regular basis so that they can keep up the challenges and updated requirements of every school and educational instate.

Some of the more recent updates of the Fedena advance school management system school include the below:

  • ID Card Generator

For security reasons, it is essential for all schools to ensure that their staff, students and teachers have ID cards. However, manually making these can be a tedious and time-consuming affair. The school ERP features of an advanced school management system ensure that these ID cards are made with minimal time and effort.

All that the team needs to do is to create and upload an ID card template or customize the existing template to suit the requirements of the school. The online system makes it easy to add images, photographs, and barcodes to help customize the content of the ID card in a way that meets the requirements of the school as well as suits the branding guidelines of the school.

  • Certificate Generator

The use of an advance school management system with school ERP modules also makes it easier for school to generate certificates for the students as and when needed. Using a Rich Text editor you can create certificates for either the employees or the students. Additionally, it allows schools to upload backgrounds, add photographs, logos, and bar codes to customize the certificate according to the needs of the school.

  • Reports Center

One of the key tasks of the teams working in a school is to generate reports. These can be reports related to grades of the students, the attendance, the transport system or any other details. A school ERP modules with advanced features ensure that these reports can be created efficiently, modified and customized when needed

  • Tax Module

With education becoming global it is important for schools to incorporate all types of fee structures followed by different institutions worldwide.  This also includes including tax modules that are followed by various schools across the world. The tax module of an advance school management system with school ERP modules enable taxes on all types of fee transactions – general fees, instant fees, transport, and hostel fees. This module can be used for VAT or other similar tax systems.

In an environment where taxation regulations are modified regularly, feature such as this can save the school plenty of time and effort and the online model allows for easy customization and modifications.

  • Custom Report Card 

Just like a flexible taxation module, Fedena’s flexible examination module allows all type of institutions to set up and manage various kind of grading systems for the courses they run, be it general, CCE, ICSE, CWA, GPA or CBSE pattern. The settings for each examination pattern allow the school then customize the report card format.

Teachers can easily customize the look and feel of the term and planner reports from Grade book the various report card templates that are available on the system. They can easily select and then configure additional settings within each template like an additional logo, color theme, student details etc.

Additionally, the use of an advance school management system with school ERP modules ensures that new features and feature enhancements are made all the time. This ensures that schools can always stay abreast of the latest global report card trends and communicate the student grades in an efficient manner.

  • Customize Invoices

The use of an advance school management system with school ERP modules also makes it easy for the school to customize the invoicing according to their requirements.  

  • Biometric Attendance Management System

The biometric features of an advanced school management system with school ERP modules ensures that the school daily attendance is an easy and hassle-free experience.

Today, for schools to function they need advanced systems that will help support them as they reach towards higher learning goals. With an advance school management system with school ERP modules, it is easier to update the features and offer educational institutes the best of the last technology and bring them up-to-date in a competitive and complex world