attendance management system

Why Does Your Institute Need An Attendance Management System?

Understanding the benefits of an attendance management system in educational institutes

One of the foremost memories that all of us have of school is the morning attendance, where the teachers would ceremoniously call out to our names, while we replied in affirmation to prove our attendance. A long and tedious routine, in colleges, many of us manipulated the manual attendance system in a number of ways.

However, the digital revolution has introduced the student’s attendance management system that is transforming the routine of attendance in schools.

What is an attendance management system?

An attendance management system is an essential part of the school management software that uses the biometric attendance management system or an access card to maintain a quick and accurate record of the student attendance and provides timely summaries and records when needed.

Why does your institute need an attendance management system?

1.  Speed and Accuracy

Using a students attendance management system module in your school management software eliminates the need for manual attendance with is a long and cumbersome process. Students can simply log on to the attendance using the online system and thus save teachers the extra effort and time that would usually go into marking attendance. This system is faster and more accurate than a manual attendance system, avoids incorrect data entry, duplication and helps reduce mundane paperwork.

2. Automatic Report Generation

Very often teachers need to access the attendance reports of students – either for disciplinary reasons or for parent- teachers meetings. Using a students attendance management system ensures that reports are created at the click of a button. School authorities can also access summaries, trend reports related to the attendance records.

3. Enhances Punctuality

While the manual attendance conducted daily by teachers enforces daily attendance, using a cloud-based online attendance software ensures that the arrival time of each student is accurately recorded so that the monitor tardiness and teach students the importance of punctuality.

4. Alerts to Parents

Using an online attendance management system makes it easy for parents to get automatic alerts of days that their students are not in class. This would not be possible in a manual attendance system but using the school management software, that stores all the communication data of the parents, it is easier than ever for parents to stay updated on their child’s daily school attendance. This also helps parents stay abreast of the number of classes missed by their child.

Recap: Why must School ERP have Document Management System?

5. Staff Attendance Management

The attendance management system can also be used to track the attendance of the teachers and the various staff. It also allows for easy calculation of leaves and tracks working days and hours with ease and accuracy using either an access card or biometric attendance management system.

Today, attendance management is an essential requirement for every school, college and educational institute. Automation of the attendance system frees the teaching authorities from mundane tasks and saves precious classroom time that can be invested in teaching the students.

fee management system

What Are The Benefits Of Fees Management System In Educational Institutions?

The fee collection process in school and colleges is a complex procedure as the fee structure for every student and every class is different. Using a manual procedure leaves ample opportunity for human error, making an already complex process more tedious and challenging,

This is the reason that many educational institutes are moving towards an online fees management system that streamlines the process – making it easier and faster for teachers as well as parents.

However, there are many more benefits of using a fees management system

1. Easy to use and implement

An online fee management system is easy to use and implement as you do not need to install a new program or software. The online feature of your school management system is easy to use for teachers as well as parents, who can pay the fees from the comfort of their homes, at a time of their convenience – instead of standing in queues all day long

2. Creates a simplified paperless system

Using an online fee management system will enable your school to develop a paperless system as all the fee receipts and payment records will be maintained in a digital format. This saves the school from the hassle of dealing with reams of papers, receipts as well as is environmentally friendlier.

3. Automatic calculation

The online fee management system calculates the fees of every student without any error, taking into account all the extra considerations from scholarships, hostel fees, sibling discounts, library fees and any other student-specific charges and discounts

4. Quick payments

Instead of standing in long lines for the fee payments, on online system allows for quick remittances faster from using secure payment gateways. The system is also capable of easily receiving payments from donors and other contributors allowing for an increased revenue for the school.

5. Easily scalable and customisable

For schools that have multiple campuses across locations, a school fee management system allows for the schools to easily manage the school fees across locations. Additionally, the system is easily scalable and accommodate new campuses into the module.

Recap: Guide To Choose The Right School Employee Management System

Additionally, the school can customise the software according to its brand colours, a logo for a more customised experience

6. Safe and secure

The software saves all the payment details of the parents in a safe and secure manner. The school management system offers a role-based access control in a multi-user environment.

Fee management system in also is a function that not only needs complete accuracy, but it also needs to be secure, hassle-free and transparent to avoid any fraudulent transactions. The simplest way to achieve all of these goals is through the use of an online fee management system.

Implementation of this system is one of the most effective ways for schools, colleges and other educational institutes to streamline their fee management processes in a way that helps save on way power, makes fee collection proficient and decreases the staff workload so that they can use their time and resources to concentrate on the students

school employee management system

Guide To Choose The Right School Employee Management System

Understanding the Why and How of selecting a school employee management system

In a school or college setting, the staff and employee team not only consist of teachers and principals, but it also includes many behind-the-scenes heroes such as the administration teams, support staff, librarians, IT teams, peons, cleaners, security teams – the list can be endless. This school staff are essential as they play a critical role in creating an emotionally supportive, physically safe and mentally stimulating environment for the students.

Just as any other organisation – a school to needs to efficiently manage its teams to ensure that it functions as a seamless, well-oiled machinery to bring the best to its students.

While schools continue to function as student-centric units, it is essential for them also ensure that they are paying attention to the career growth and development of their support staff and using a school employee management system is one of the most efficient and effective ways to do the same.

What are the benefits of using a school staff management system?

A school management system that offers features to manage the staff offers many benefits to the staff and the school as a whole

1. Payroll Management

One of the most essential features of a school employee management system is the payroll management system that allows schools to manage the entire payroll process from the calculation of attendance, loss of pay calculation, automatic payroll generation, payslip approval and other facilities.

This payroll management feature is easily customisable according to the branding guidelines and other requirements of the school, thus making it easier for schools and other educational institutes to adopt.

2. Task Management

Creation and management of tasks for employees a task management module for the teaching and non-teaching staff. Here, various administrators and head of departments can assign certain tasks to the staff, send reminders for the same, follow-up on them and get timely updates when the tasks are completed. This is also an option to upload reports, documents and comments on the task to keep everyone updated.

3. Event Creation

School life is often characterised by events and activities for the students as well as teachers. Using the event creation modules, schools can create a list of events for the staff and the school employee management system will send automatic updates to all about the event – through SMS, emails and other forms of instant messaging.

4. Performance management

Using the school employee management system also allows schools to assess their performance by checking the achievement of their goals, monitoring the date of the goals to see if they met their deadline and them comparing it against the performance of other groups. This system is an easy and a hassle-free way to assess the performance of the teachers and other non-teaching staff across various departments and locations.

5. Attendance management

Managing the daily attendance of your staff, their login and logout times can also be a tedious task for the school’s personnel department. However, the same task when outsourced to a digital system, makes the task easier and less time consuming

6. Data management

The school management system also allows schools to manage the entire data of all the departments, including staff data. This data can be easily displayed and customised as needed and can be exported at the click of the mouse,

Recap:  Technology in The Classroom: Decoding the Pros and Cons

7. Instant Messaging

This instant messaging feature can also be easily integrated with other external communication tools like email and texting. This feature is crucial as it allows you to stay connected with your staff at all times and send them information at the click of a button. During critically important moments, this is one of the best ways to communicate with your staff – saving on loads of time and avoiding miscommunications.

While the growth of a school is enhanced by committed teachers, a motivated support staff can help empower the teachers to teach better and make a strong impact on the minds of their students. Using various digital technology is a great way to keep the staff – teaching and non-teaching motivated so that they can focus on the most important tasks at hand.

It improves the productivity of the school as non-essential tasks such as creating events, calendar management, attendance management, leave management get taken care of automatically. This is also a great way to prevent time fraud among their staff and helps them to function with improved accuracy and focus.

With this increased productivity, it is easier for schools to focus their attention on staff development activities such as training and other learning opportunities that will help the school staff perform better – and thus improve the ratings and brand image of the school.

Today, as technology percolates every aspect of our lives, introducing online technology in schools is imperative. Using a staff management system makes day-to-day functioning easier in schools by automating tasks – saving time and effort for all concerned.

As schools get ready to step into the future – they need to get equipped with a staff management system that can be easily customised and scaled according to the needs and the requirements of the school. In this dynamic world – every school is a unique as the students it houses, and an ideal staff management system needs to come loaded with a range of various features that can be used by the school according to their needs and should be easy to use for all the parties concerned.

school management software

The Role of School Management Software in Student Privacy & Data Security

Has your school management software got everything on lockdown?

What is data security?

Data security is the protection of data, usually in digital form, from unauthorized or unwanted access, use, and dissemination. It is the protection of private information from possibly malicious entities. In this digital day and age, data security is of paramount importance. Knowledge is power is a maxim that very much holds true here, and the protection of data must be a key concern for institutions who have entered the tech age.

Data security has resulted in a booming industry – just look at all the privacy hoops we need to jump through just to create an email account. But what might seem like annoying barriers to the execution of a task are actually safeguards built to protect people from themselves and others. Data security is easily understood when it comes to such engagements with technological services, but it has applications across industries and populations.

For educators, it is important to keep oneself of the latest in data security practice while also using this as an opportunity to instil good data security practices in young minds they have access too. Building a data secure culture is one of the many avenues educational institutions have a unique role to play.

How does it affect student privacy?

In the educational ecosystem, data security touches multiple aspects and stakeholders. One of these are students themselves. Data security, or a lack of it, exposes students to multiple vulnerabilities. They are often at the centre of sensitive information, and in the case of younger students, may be unable to comprehend the importance of data security.

But why do students even need privacy?

Detractors might argue about whether students even need privacy. These are younger folk living sheltered existences and are largely protected from ground realities that adult working professionals have to deal with. But it is this very naivete that makes students an especially vulnerable target of people trying to breach data security.

Students are often minors who may not have the experience or exposure to be able to judge whether a person or entity trying to extract information has malicious intent at all. Young scholars are usually taught to trust authority, especially adult authority. It is this attitude that makes them especially vulnerable to malicious predators who may not have their best interests at heart. It is thus the school’s responsibility, to a degree, to protect the privacy of student information they are trusted with.

What does a data security or student privacy breach look like?

A data security breach can be as simple as the unauthorised access to student information, resulting in the tarnishing of a student’s privacy. This might seem benign on paper, but imagine how dangerous student information could be in the wrong hands. For instance, simply accessing student records and noting down a particular student’s home address means that there are now people who are aware of a student’s location at a given point in time. The student could now be in danger.

While the person accessing this information may have no malicious intent, we cannot rely on their best to ensure student safety. Educational institutions, especially, have a specific responsibility to their underage wards – data security and protection is as important as the physical security and protection of a young scholar.

Recap: School management software with the batch management system

What are the consequences of a breach?

The consequences of a data security breach can range from benign to life-changing. Educational institutions are trusted with a lot of financial and personal data centred around their students and parents. These include everything from home addresses and contact information to the financial details of a family to student grades in a class.

Imagine accessing information about student grades and parental finances from the records in your school management software. The consequences can be something as small but irritating as some ribbing from classmates about a low grade (traumatic but not dangerous) or financial security risk for a parent whose banking vulnerabilities have been exposed.

How does school management software provide student’s privacy and data security?

School management software is becoming increasingly ubiquitous in educational institutions. School rely on it to manage processes in their school. This often involves things like personalised communication and teaching for students based on their response data to even easier and faster fee processing for parents thanks to on the go payments being made possible by your school management software.

It is thus natural that school management software will be the gateway to a lot of data about students and therefore a specific point of attack for those wishing to break a school’s data security. The information is all in one place for hackers to access.

On the same note, also reduces the amount of human interaction and therefore human error in these processes. Limiting access to sensitive information is easier with permissions that can easily be granted and revoked in your school management software. Keeping an activity history to be able to track who accessed what and when is easier with school management software. The school management software’s dashboard is a good way to keep an eye on a comprehensive set of data points that will alert the observer to any irregularities in the system.

How can you correctly calibrate your school management software?

School management software can be both a boon or a bane in these situations – it depends on the robustness of the software you choose and the people who are authorised to use it. A balance must be struck and careful judgment must be used when relying on school management software to manage data security at your school.

There are a few key things to keep in mind when building data security within your school management software. The first is to choose a robust software like Fedena that values data security and has inbuilt mechanisms to protect sensitive information. The second is to entrust only trusted people with access to this information. The third is to keep a watch on the activity of all those who have access to this information. Your school management software allows you to easily implement these three points making it easier to build a culture that values data security and student privacy in your educational institution.

school management software

School management software with batch management system

There are several ways in which a school management system can help a school take proper care of the batches of students that it has. For example, with the help of the dashboard facility schools can show the latest information in areas such as the following:

  • news
  • events
  • discussions
  • birthdays
  • leave applications

Sending messages

These school management software systems have basically revolutionized the way schools are now able to communicate with their students. They normally come with inbuilt messaging systems that make it easy for the schools to send information to students and their parents.

The best part of all this is that the entire process can be completed within a short span of time. These systems have made it easier for communication to become more effective as far as administration, students, teachers, and parents are concerned. These systems also enable a school to record communications with students so that they can be used at a later date for reference and other important purposes. With the help of these systems, a school can deliver automatic messages and that too in a personalized manner. Information can be provided in following areas:

  • events
  • news
  • fee schedules
  • new forums
  • holidays

Managing admissions

A school can use an online school management system in order to manage the admission process for students. It can assign a unique ID for all the students and create admission forms that are highly detailed. At the same time, it also helps that these systems come with the capability to add multiple guardians for a child. They have emergency contact facilities that are really important, especially in this day and age. Schools can also record previous educational details of the students that they are taking in.

Managing details of students

With software for schools at its disposal, a school can keep all the important details related to a student. It can create normal profiles for students on the basis of batches and view them as and when may be needed. It can maintain a wide range of data regarding a student and view it as and when it wishes to or needs to. Some such data categories may be enumerated as below:

  • reports
  • fees
  • activities
  • remarks
  • records

The databases in these systems are really comprehensive and this is what allows a school to look up all its students – existing and former ones – on these platforms.

Recap: Top 10 things you can do on school ERP software apps

Managing news

An important part of taking care of students and batches for a school is providing them with the latest news on a consistent basis. Thankfully, these products make it easy for schools to keep that end of the bargain. With these systems, it is possible for the schools to create, delete, and edit news as and when it wants to. They can also make it easy for the students to look up any relevant news. Students can also view all the news at once if they need to.

Taking care of examinations

With the help of these systems, a school can create different kinds of examinations on the basis of categories such as marks and grades, to name a few. It can also group together exams if it has to. These systems can function as online examination services that come with features such as automatic marks calculation. A school can create both descriptive and objective style exams on these interfaces. The report centres on these systems are extensive, to say the least. At the same time, schools can also generate reports for these exams on these systems quite easily.

Creating timetables

With the help of these software systems, a school can create timetables for the benefit of its students as well. It can provide students alerts on subject limits on a weekly basis even as it creates the timetable for the upcoming days. These systems are designed in such a way that schools would get conflict warnings while creating the timetable. This would inform the school that it may have assigned a teacher for two classes at the same period. A school can also create timetables in advance if it wants to for the benefit of its students.

Taking care of attendance

These systems also make it very easy for schools to take care of the attendance of their students. In these systems it is quite easy to mark the attendance of students and schools can also include notes and remarks in case of individual students. These systems also make it easy to create various types of attendance reports. They also come with several filters that enable a school to filter the reports as it wants. The best part of these systems is that they can be integrated with RFID (radio frequency identification) systems, biometric systems, and other hardware-based systems that a school uses.

Managing blogs

Blogs these days have become so much more than mere ways of self-expression. They have become a great platform for knowledge as well. This is the reason why schools these days are encouraging their wards to write blogs and learn through that as well. With the assistance of the systems being talked about over here, a school can create a platform where students can write blogs and also see the blogs written by their peers. It can also filter these blogs on the basis of the different filters that come with these systems.

Managing hostels

If a school has boarding facilities and puts up its students in hostels then it would find these platforms to be really useful for the fact that they have facilities for managing hostels. Here a school can add, edit, delete, and view the different hostels that it is running and the same facility is available with respect to rooms as well. Through these systems, it becomes very easy for a school to allot rooms to a student. A school can also create a date for collecting hostel fees and manage the collections of the same. It can also see who all have defaulted on their hostel fee payments.

Managing libraries

A library happens to be an important part of the learning process of a student – it is here that she or he would get loads of information, some of which may not be available on the internet as well. Well, with these software systems, a school would find it a lot easier to manage its libraries. It can easily flip through the catalogue of books and see the books that are yet to be issued. It can also manage the books that are there at its disposal a lot better.

Managing transport

As we all know, the cases of molestation and misbehaviour against kids while they are being taken to and from school have gone up. It is part of a school’s duty to make sure that its students stay protected at all times. An important component of that is managing the transport facilities that it offers and making sure that they are safe and secure enough for the students. With the help of these systems, a school can add, edit, and delete the routes of the vehicles. At the same time it a school can also add details pertaining to destination and cost of vehicles.

Creating calendars for students

These systems help a school to create calendars and show a wide range of information such as events, holidays, examinations, and dues. There are facilities in these systems to use a separate colour for each action and categorize them properly. Schools can easily view these items on a monthly basis and navigate the information. This, in turn, is helpful for the students as well as with all the prior information on their fingertips they can stay adequately prepared and enjoy all that the school has to offer. This, in turn, improves their relationship with the school.

Creating events

These days, various events can be called the lifeblood of an educational institution especially as far as holding the interest of the talented students with varied interests is concerned. With the help of the software systems we are discussing over here a school can create any number of events and provide a proper description regarding the same so that everyone stays in the loop. If a school wishes it can mark the event as a holiday as well. It can create events for a separate set of students and teachers who may have a greater degree of interest in the same compared to others.

Registering and managing applicants

These systems also make it very easy for schools to deal with all the students that have applied to be a part of the same. A school can create a really detailed application form for the purpose and customize it significantly as per its preferences as well. If it wants, it can manage, edit, and delete registration for certain courses in order to reduce the clutter that normally surrounds these processes. These software products have different kinds of filters and a school can easily view applicants through those filters.   

school erp software apps

Top 10 things you can do on school ERP software apps

 

There are so many things that you can do as a school on the school ERP (enterprise resource planning) software apps these days. One of the first such things is tracking the activities of school buses. With the help of such software, it is possible for both schools and parents to keep track of the whereabouts of the school bus on maps. They also get notifications for all the important events. This is an important feature when you come to think of it. These days the cases of molestation of and misbehaviour against school kids have gone up. This has made everyone more concerned about the safety and security of these kids. 

Tracking the whereabouts of school buses

This is why the function or capability of tracking school buses has become so important. With the help of this feature of a school ERP system, a school would be able to determine the bus routes and stops for all the children.

Taking the process of fee payment online

With the help of a school ERP software app, a school would be able to facilitate online payment of school fees. It can keep track of the schedule of fees, the fees that have been paid, the instalments that are coming up in the immediate period, and the instalments that are yet to be paid.

In fact, this feature can be helpful for the parents as well since they can get access to the same kind of information too. Normally, in these systems, a user gets information on all the fees that need to be paid across an academic year as fee instalments. They get notifications for the payments that are supposed to be made as well as ones that they may have missed. These apps contain sections on payment history where one can check all the payments that have been made so far.

Can be used to create a school diary

These ERP for schools apps act as school diaries as well in the sense that they provide a total timeline-based view of various information and details such as homework, results, and fees to name a few. Schools can send such information on a regular basis to the parents and they can get it and be benefited as well. In a nutshell, this particular feature contains all the information based communication, circulars, and notifications that are being sent by the schools on a regular basis to the parents. Schools can send this information in a language that they are comfortable with.

This, in turn, helps the schools communicate a lot better with the parents. This leads to better results for one and all in the end. Schools can also attach JPG (Joint Photographic Experts Group) and PDF (portable document format) files with these notifications.    

Can be used to create galleries of photos, videos, and live events

With the help of these apps, a user can also get a glimpse of all the photos that belong to a school. This is also applicable to the videos as well as coverage of live events that are taking place in the school.

With these apps, a school can stream live events that may be of interest for one and all like the yearly function, Independence Day celebrations, and Republic Day celebrations to name a few. These events can be viewed live on mobile devices like tablets and smartphones. With the help of the photos feature a user can create any number of albums that she or he wishes to. These photos can capture all the fun activities that are taking place in the school. A user can also create any number of video albums and the experience of watching them is great as well.

Can be used to create a school calendar

With these apps, a school can create a yearly calendar and display the schedule for various categories that are important to one and all. Some such categories may be mentioned as below:

  • academics
  • holidays
  • examinations
  • activities
  • assembly topics

Normally, school calendars are divided into various categories such as ones that have been mentioned above. The reason for such division is simple – the information cannot be the same for each class in a school. In fact, they could differ on the basis of a day as well.

However, when a school has such a feature in its ERP app it is able to send information that is relevant to parents. This helps the parents and the students prepare properly. The data is also displayed in a simple manner and this is of great help as well.

Recap:  Why Should Data Analysis Be a Part of School ERP Software?

Managing results

In a school, all the classes have their own tests, recitations, and group discussions that are conducted on a regular basis, even if not daily. With the help of a good ERP app, a school can provide information regarding how well the kids are doing in these sessions to their parents. 

It can also evaluate all this data with the help of means such as charts and graphs, and publish mark sheets in PDF format at the end of each session. The process of education is one that is evolving at all times and there is no end to how better it can get. These days, all the major examination boards are using the latest methods of evaluation such as CCE (continuous and comprehensive evaluation). No matter how many tests and evaluations happen, a parent always stays informed with the help of such an app.

Managing libraries

With the new age school ERP apps, a school can easily manage its libraries a lot better than before. They can make the entire catalogue available on mobile devices and provide information like availability of books and dates when they are expected to be returned. Normally in a school library, there are plenty of books belonging to many different authors as well as publication houses. With the help of the online cataloguing facilities, users are in a better position to look for books that may be of use to them.

The system works in such a way that a librarian is able to tag each book in various categories. Users can also use this app and browse and search for these books on the basis of these categories. This means that the school library can be managed a lot better than what would have been possible otherwise.

Managing attendance

With the help of these apps, students can now just about forget bunking their schools. Yes, these systems are that good! These apps help the parents keep a track of the attendance of their children and also get instant information in case they are absent from school.

The best part of this particular feature is that the information is available on a daily basis. These systems normally show information in the form of grids, which resemble calendars, in order to inform parents regarding the school attendance record of their wards. All the information is shown in a clear and precise manner so that parents do not face any trouble in understanding the same. Information is provided on the basis of sessions and months thus helping parents get a complete picture when a term comes to close. Such a feature provides great peace of mind to the parents for sure.

Managing documents

These apps also help schools manage their documents in a proper manner. They are able to digitize all the papers by scanning them and then uploading them on to the system. This way, they can have all the information related to students, buses, employees, and all other stakeholders. These systems make it easy to upload several documents at a time. Schools can also categorize various documents on the basis of definite categories. It is also possible for schools to renew these documents as and when may be needed. This is because these systems provide regular reminders pertaining to the expiry of the same on a regular basis.

They provide reports for renewals that are overdue as well as ones that are in the pipeline. These systems also help schools generate important documents for their students as per the preferred format of the education board that they are affiliated with.

Keeping information on students

Last, but definitely not the least, these apps help schools have all the information regarding their students and manage it properly as well. Normally, in these cases, students are assigned barcodes and there is also an option to update a new photo of the student each year.

Such an app also helps schools customize all this information. This means that they can define separate fields that may be applicable for their institution and leave out the rest. They can then assign these fields default value and make them mandatory as well. Having such information at their fingertips also allows the schools to send across greetings to students on special occasions such as their birthdays, anniversaries, or any date that may be important for the students and their parents. These systems also allow them to provide feedback to students and parents at all times.

school erp software

Why Should Data Analysis Be a Part of School ERP Software?

Listen to what your school ERP software is trying to tell you

What is Data Analysis?

Data analysis is the cleaning, processing, and manipulation of data in order to arrive at conclusions, unearth trends, or support business decisions with reliable data. There are many forms of data analysis – new techniques and methods emerge daily that enable institutions to understand their ecosystems more widely and deeply. Understanding your institution’s needs and the availability of information at hand determine which of these methods would benefit you the most and result in the most useful information.

How is data analysis used in general?

Essentially, data analysis helps institutions make more informed decisions, devise solutions based on evidence rather than bias, and helps build a more data-driven culture internally and externally. Building a data-rich culture in one’s institution enables its people and stakeholders to build a thinking culture that relies on hard facts rather than hearsay or nebulous feeling. This results in a population that values data, precision and thoughtful strategy rather than impulsive and often outdated thinking.

How could data analysis be used in education?

The educational ecosystem is no different in terms of how it can benefit from data analysis. This is an area where learning is constantly evolving based on new teaching methods being developed, varying needs of students, and an ever-changing world that schools need to prepare them for. Data analysis would help remove a lot of fear, doubt, and uncertainty and help illuminate better ways to do things at all levels.

What are the benefits of using data analysis in education?

Using data analysis in education helps us understand our classrooms and educational institutions better. For instance, personalisation of education is increasingly seen as key to better educational outcomes. This sounds like a time and costs expensive process, where overheads overwhelm the desire to make it happen. Data analysis, however, can come to the rescue. Using your school ERP software, you can monitor what sort of assignments your student does better on, what methodologies seem to work, and what subject areas naturally interest them. Then building a content repository of such course materials would be the logical next step. This results in the better classroom and home learning engagement from a student – all because you took the time to analyse student behaviour with regards to course materials.

Who benefits from data analysis in education?

It is not just students who benefit from data analysis in the school. All stakeholders in the education ecosystem can gain from relying more on data. A data-rich school is one that is forward-looking – one that is anticipating educational trends rather than just reacting to them. Teachers are better able to analyse each of their classrooms’ educational achievements, students are better able to measure their performance and make decisions on what to focus on, administrators are able to improve the efficiency of their processes by analysing user actions when interacting with various services provided, and management is future ready thanks to a wealth of knowledge available at their fingertips. Your school ERP software can be instrumental in categorising the various kinds of data by the people it benefits at the very starting point. We elaborate on this point further below.

How tools do you need to perform data analysis?

In addition to a person with the skillset to perform an accurate analysis, does wanting to become a more data-rich school require specialised tools? What about the cost of such an investment? Is it worth it?

These are all important questions to ask in one’s endeavour to become a data-rich organisation. Data analysis must be looked at as an investment in the future. The long-term benefits are worth the cost. It is not necessary to have a massive outlay towards data analytics in order to start seeing results. For educational institutions, your existing school ERP software might be enough to get started.

What kind of data analytics functions can school ERP software to perform?

Your school ERP software is your starting point on your data analysis journey. A robust school ERP software would allow you to start collecting information about student and institutional actions straight out of the box.

For students, analysing their progress by analysis their examination performance would help you have a better idea of your student’s strengths and potential areas for improvement. This would indicate what subjects to focus on for future learning, which can further be monitored and idea by your school ERP software.

For teachers, being able to keep track of students learning by analysis their engagement in coursework, homework, and group discussions is a good way to better understand the learning methodology that works for them. Most students have a learning method that works best for them – why not focus on using that method integrated with your school ERP software as much as possible in order to accelerate learning?

For administrators, processes can often be prone to human errors and this is where your school ERP software really shines. But a secondary benefit to this is the wealth of user data that is collected when these processes are systemised or automated. You are able to pinpoint with accuracy exactly where users fall through the cracks, falter, or run into issues. This helps one to improve processes until they are as intuitive and unintrusive, reducing the burden on human administrators.

Finally, for management – a cross section of these analyses performed at various levels help them to ensure their institution is future ready. Being proactive, rather than reactive results in an institution that is not constantly playing catch up, but instead is able to automatically provide a holistic learning and teaching environment for its members.

Your school ERP software provides a one window answer to all questions about the direction your institution is moving in by providing data and revealing trends specific to your school. Data analysis thus makes your school ready to produce scholars ready to take on the world.

admission management system

Why should an admission management system be part of your institution this academic year?

Streamline and simplify your institute’s admissions with an admission management system

In every academic year, the admission period is a limited season that often causes stress, chaos and confusion. This is especially evident in educational institutes that work with a manual admission process where a team of educators are made responsible for the entire admission process – from collating admission forms to inducting the new students into the school.

However, today with the help of an admission management system, it is easy to transform this chaos into a seamless and efficient flow that not only reduces the burden on the educational institutes but elevates the brand image and presents a competitive advantage for the institution.

What are the benefits of an admission management system?

Creates a paperless, digital admission process

Using a school ERP system will help educational institutes to distribute their admission forms to a wider range of students using various online tools and forums. This will lead to a wider pool of applicants. Additionally, these digitally savvy applicants can then use the mobile and cloud-based system to submit the forms, upload essential documents, apply for scholarships, etc. All these processes can be done online using the features and functionalities of the school ERP system and thus create a paper-free and hassle-free digital admission process.

Creates a seamless admission tracking system

Manual admissions are also characterised by endless phone calls by hassled parents and students looking for information on the admission process, updates on the application status and other admissions-related information. However, using a school ERP system educational institutes can send parents and students timely updates about the admission process. With the help of technology, schools can send parents relevant emails and mobile messages – which can be easily personalised to include student name as well as updates on admission tests, interview dates, reminders as well as the final admission status.

Creates a more effective marketing tool

Using an online admission system, schools and educational institutes will be able to create a database of potential applicants as well as previous years applicants and send them automatic emails and messages about events, new courses, special guest lectures and other relevant marketing information. This is one of the most effective and fastest ways to reach out to your database of students.

Creates a uniformed admission experience across multiple campuses

Many schools have multiple campuses across various locations. An online admission process will enable the educational institutes to offer a similar admission experience irrespective of the location.

An online admission system also allows for multi-lingual admission process for students and parents who are more comfortable in local languages. The admission management system can easily be customised to send out admission forms and admission updates in local languages for the parents and students.

Creates an error-free admission process for the schools and students

Manual admissions offer plenty of opportunities for human error. Admission period is a stressful time, with this there is the added pressure of meeting the admission deadlines, processing thousands of applications, coordinating with hundreds of new admissions – this can often lead to errors which then reflect badly on the image of the institute and can create a negative impression in the minds of all stakeholders. An online school ERP system eliminates the potential for such errors.

Creates a secure online data management system

Using a school ERP system schools and colleges can store all their student-related date on a secure online platform. This system ensures all student information, as well as information about student payment, is stored in a way that is secure with access to only recognised and approved individuals. This also saves educational institutes the hassle of keeping all the admission forms and other data in a safe vault or storehouse. A school online admission system makes managing admission data more secure and easier than ever before.

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Creates simpler fee management process

Another essential advantage of using an admission management system during the school admission season is that it offers an easy way for the school to manage fee payment and automatic invoice generation. The online system also generates a fee summary at the start of every academic year to ensure that students and parents are aware of the financial obligations. Automatic, personalised emails also ensure that parents get timely reminders for the payment.

Many online admission systems allow students to make payment using their next generation features and tools.

Creates Timetables that are efficient and effective

Once the admissions are well underway, another stressful task is the creation of timetables that ensure that the students make the best use of their time, and yet do not stress the students. With the help of the timetable management features in the software, it becomes easy for the school to create interactive timetables, that take into the account holidays, teacher absences etc. This advanced software system ensures that substitute teachers are assigned as and when needed.

Creates a superior admission experience for parents

Today, we live in an era where time is an essential and scarce resource. Using an admission management system can help schools and educational institutes to reach out the students and parents at their point of need, ensuring that all the processes required for admission can be done from the comfort of their home or their office. The use of a school ERP system ensures that the admission process can be done at any time convenient to the parent, irrespective of location.

This is an invaluable feature that will help benefit parents and will greatly enhance the admission process for all involved.

In conclusion,

Gone are the days of long admission queues for parents and endless paper forms for schools. Today, the digital era calls for an admission process that is not only efficient but eliminates unnecessary hassles for all parties involved

An admission management system is the key to the new-age admission process. Is your educational institute ready for the new future?

school management software apps

What Is The Future Of School Management Software Apps In Institutions?

Over the past few years,  school management software has transformed the way schools and educational institutions across the world function. The influence of digital technologies and smart apps are making schools far more advanced them ever before. Today students are benefitting from concepts such as adaptive learning, flipped classroom, blended learning – all thanks to the influx of school management software.  Besides smart learning, the school management system also influences related areas of education such as admission management, attendance, timetable, teacher schedules ensuring efficient information management, effortless communication and quick dissemination of the necessary information.

Today, most technology platforms are seeking to migrate to a mobile app. With increased internet penetration and easy availability of smartphones at affordable rates, an increasing number of people are navigating the internet through smart devices. With parents too on the go, around the clock, there is a direct preference towards mobile applications that ensure around the clock connectivity to the school app, thus boosting the popularity of using apps for a school management system.

What is the future of school management software apps?

School management system apps have made notable difference schools. Let’s look at the how these apps will change the face of education in the future

1. Global Learning

The use of various software for school management will allow students to interact with learning communities from across the world. Students across the world with similar learning styles and similar interests can connect with the help of the app, thus creating a diverse and interactive learning culture. This will not only give students a wider exposure to different cultures, but it will lead to a collaboration of ideas across borders.

Recap:  How data-driven decisions lead the institute’s toward success?

2. Efficient School Administration

The advanced school ERP will make school administration in the future easier than it has ever been. Schools will no longer have to struggle with heaps of paper records, as they will be able to maintain all records of the institution in a digital format thus making its access and management really easy. This paper-free environment will make it easier for doing jobs such as data syncing, reports generation and report sharing. Additionally, the school ERP will ensure that digital data can be tracked and retrieved with the click of a button

3. Streamlined processes

The use of software for school management will ensure that schools in the future have streamlined processes in the apps with built-in features that allow for operational effectiveness, automatic upgrades and uniform compliance. Streaming of the process will include calibration that works for all departments and for all the users across the levels. This will ensure that redundant data entry work is eliminated along with any with unnecessary sub-systems and processes that complicate administrative work in institutions

Thus for a successful school management software, it is essential that organisation consider a mobile app that can be easily accessed by students, teacher, parents and school staff alike.

data driven

How data driven decisions lead institute’s toward success?

Research has proven again that if schools use data in order to drive their instructional decisions it can actually help the students to perform a lot better in their academic careers. It is very tough for educators to analyse the progress of the students from a single assignment/test. They need to assess the students in such a way which provides them with a well-informed decision. This is the reason why several data sources are necessary in order for educators to have a proper understanding of how good or bad a student is.

Normally, schools accumulate a whole lot of data on various aspects related to the students such as their attendance, performance, and overall behaviour in the school premises to name a few. They also use tools such as focus groups and surveys in order to collect perceptual and administrative information pertaining to the students. The main aim here is simple – to make sure that students have better instructions and thus improve their learning experience at all times. As experts say, however, it is not always the amount of data that is important but the quality of the same. How this information is being used is quite critical as well.   

The role being played by school management systems

This is where a school needs top class school management and enterprise resource planning (ERP) systems which can make their job really easy. With the help of these systems, a school can get all the technical assistance that is needed in order to always keep evolving into a better institution. These systems are structured in such a way that educators get data, which is better in terms of quality. Along with, they also get the tools that enable them to use this data in an effective manner for the development of their students.

Normally these data support systems function on the basis of the work samples of students as well as the results they have achieved in various assessments and examinations. Teachers can use a wealth of data in order to find out the areas in which students are having difficulties in learning and take appropriate steps to correct the situation. They can also identify the overall academic requirements of their students as well. These systems also train educators in critical areas such as professional learning and teaching cycles, as well as the response of students to academic intervention.

This is how the people working in a school are able to find out areas where they can improve and thus mend their ways to suit the requirements.

Recap: Enhance The Quality of Your Teaching With Learning Analytics

The importance of professional learning and instructional planning

It is very important that educators in a school, as well as other members of the staff and administration, are trained in areas such as instructional planning and professional learning. Such education helps them make improvements at a continuous rate and sustain that improvement over a significant period of time as well.

school erp system

School ERP system to manage the library automation

There are several ways in which the top-notch school ERP (enterprise resource planning) software would be able to help the schools with library management automation such as it allows the users can browse the book through the availability of catalogue option and identify the books that would have to be issued. It helps in tracking the books in a real-time and enable to perform functions like editing, deleting, and adding names as and when it is necessary. Additionally, it allows adding the books with custom tag facilities and provide inbuilt filter option. At the same time, it provides a school detailed and normal search facilities.

Is it user-friendly?

One of the greatest features of a school ERP system that has library management capabilities is its user-friendly nature. These products are normally fully integrated ones and available in multi-user packages. This means that a lot of people would be able to use them at once and that too without any problem whatsoever. These systems are fully capable of computerizing all the library related operations of a school. Apart from the fact that they are easy to use these systems are pretty powerful as well.

This means that the school using such a product is in a very advantageous position. They come embedded with a number of multilingual fonts. They have plenty of QR (quick response) and barcode fonts that a school can choose from as well. These products are used by plenty of school libraries around the world, which is clear indication of how good they are. Normally they are developed in consultation with senior professionals who have worked in libraries all their lives. This is the reason they are able to fulfil all the demands of a school library in such a great way.

These products are capable of working with all the latest technological innovations, such as:

  • Cloud
  • smartphones
  • tablet phones
  • SMS (short message service)
  • email
  • UHF (ultra-high frequency) RFID (radio frequency identification)
  • payment gateways

Some important features of library management software

The library management software for school’s management normally comes with a number of useful features. Some of them may be enumerated as below:

  • other library software data can be integrated into these systems without any problem at all
  • they can mark standard data for import as well as the export of books
  • they can fetch data regarding books from the official website of ISBN (international standard book number)
  • they are equipped with Google API (application program interface) that helps them save a whole lot of time in such operations
  • schools can upload ebooks on such software and users can read them without any problem whatsoever
  • these products adhere to Marc 21 and all the standards being followed in this domain – this includes Library Congress standards and AACR 2 (Anglo-American Cataloguing Rules) as well
  • these products are fully secure and schools do not need to spend extra money to maintain them
  • the onsite service and training support provided by such software products cannot be matched by the lower end ones
  • their user manual is fully documented
  • the recovery and backup systems of these software products are the best
  • schools can export data and reports from these products to a wide variety of formats such as Word, PDF (portable document format), Excel, and text 
  • there is no question of duplication of work over here
  • there are no restrictions or hidden costs whatsoever
  • there is no upper limit on the number of journals, documents, and entries that can be fed to these systems
  • the reports from these systems can be printed on inkjet as well as laser printers
  • the users can define the privileges that they want from the system
  • apart from books, these systems can also store data of other text materials in a library such as journals, magazines, and newspapers to name a few
  • they can store all the information related to a book such as the name of the author, the name of the publisher, the year when it was published, and its value to name a few
  • they can help with the automated calculation of fines in case of late submission and the like
  • they can classify the books on the basis of their subjects

Recap:  Decoding the Concept of Scalability in a School Management System

The research that goes into these systems

There is a good reason why such ERP software is able to integrate such tough technology such as RFID in itself. There is a lot of research that goes into creating such fusion – in fact at times it can take up to 3 years to make such things happen. Now, there are several ways in which RFID can help such software. With the help of RFID, schools may be able to identify people and books on a wireless basis. An RFID tag comprises integrated memory and antenna. In libraries, the school can attach these tags to books.

Afterwards, the accession number of the books would be stored in the RFID memory. The RFID reader would read this particular number and send it to the library software. There are several advantages of using RFID tags and they may be mentioned as below:

  • they do not need a line of sight such as in barcode
  • they can allow several books to be circulated at the same time
  • they can perform anti-theft operations and identification at the same time
  • they can scan and identify details of books within a rather short span of time

Keeping track of the books

More than anything else such software allows schools to keep a proper track of the books that they have in a proper and much more efficient way. Normally, schools that do not use such systems are going to use age-old methods such as registers. As many would know, this process takes quite a long amount of time and there is always chance that there could be a mistake in the entry of details. After all, to err is human. Such a system always creates a whole lot of problems in a library rather than solving them as they are supposed to.

It has also been seen that books have been lost because of such systems. This is why the schools prefer such software. They are easy to use and at the same time, this makes it quite easy to update them as well. The chances of a mistake are thus lesser.

Having all the information in one place

The benefit of using such modern technology is that the school has all the data in one place. This means that whenever the authorities need to check on the latest status of a book they can do so without any problem whatsoever.

Basically, these systems are capable of fulfilling all the requirements that a school may have from an automated system. The librarians and school administrators can thus breathe easy.

Importance of school ERP system

As a school, it is very important to have a proper idea of the materials contained in the library. These are school assets and this is where such library management systems can be of so much help. They can keep a tab on all details related to books and that too without any problem whatsoever. These products help the schools keep all the data in an accurate manner. These systems can and do automate all the functions performed by a librarian.

It is products such as these that help to bring about a sense of transparency and accountability in the functioning of a library. This in turn also helps to make the trust factor stronger between a school management and its students. These products can make a work that is otherwise time-consuming and labour-intensive a lot easier and bearable for one and all. This is the reason why these products are so much in demand all over. In fact, colleges and universities want products such as Fedena as well and this should tell one how good they are. 

school management system

Decoding the Concept of Scalability in School Management System

Scalability in the technical sense can best be described as the ability of software or a network to grow and keep pace with the increased growth and subsequent demands of the organisation. One of the biggest advances of investing in a scalable software is that you can be assured that the software you have invested in, is adaptable to the changing needs or demands of your organisation.

Today, scalability is not just a desired attribute for organisational success, but it is a critical business need, not only in the corporate offices and organisations but also in schools and educational institutes across the world. Scalability in a school management software is one of the most critical features for look for when looking to invest in a school management system.

Let us understand the concept of scalability in a school management system and the benefits it offers educational institutes:

1. Ability To Add New Learners

A school that invests in a scalable school management system, can add new learners to the program with the simple click of a mouse. As you school grows with more students –  the number of students, staff, and parents accessing the software will also keep on rising. It is therefore essential to invest in a scalable school management software that can keep pace with the growth of your school.

2. Financial Savings

Investing in a scalable school management software, that is unable to support and keep pace with the growth of a school can hinder your growth. Scalability in a school management software ensures that your software with easily handle the extra pressure that comes with growth with crashing and disrupting your daily working.

Investing in a school management system that does not scale according to your needs could wind up costing your institute a lot of money as you would be faced with the pressure of reinvesting your finances in a new school management software with every new milestone that your school achieves.

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3. Multiple Campus Management

Most schools start out with a single campus for the students. But over the years, many of these small school have grown into prestigious institutes with multiple campuses across the country. It is essential for the school ERP software to be able to support this increase in campuses without any technical snags or breakdowns.

4. Additional Functions

Using a scalable service, Schools will also have the option to add more complex workflows and tasks that entail complex data management over time. For instance, in the first few years the only task for the school management software would be parent communication, but over time, the school may want to assign grading, attendance records, brochure dissemination and other such tasks to the software. A scalable system for school management can easily handle these the pressure of the extra tasks and help the school administration function on their core task of teaching the students

Scalability in a school management software helps create a solid foundation for the success of any educational institute