Course and Batches module in School ERP

Top Features of Course and Batches module in School ERP

How courses and batches module in school management system can help you?

What is a course and batches module in school ERP?

A course and batches module is an essential feature of any robust school management system. This school software helps to manage the various administrative or other processes in the school. It includes the management of the various classes, courses, and batches of classes or those courses being offered by the school. Management of courses and batches would involve the offering of certain classes, courses, or batches, their scheduling, updating you can take it and with what qualifications, managing class size and teacher assignment, and other various administrative details associated with running a class or a course.

Course and batch module in school management system thus functions as a course management system at your educational institution.

What can you do with a course and batches module in school ERP system?

1. Manage Multiple Courses

Course and batches module help to manage multiple courses for all grade levels. Whether it is for higher ed, like electrical engineering, computer science, or mechanical engineering or for K-12 classes focused on science, maths, social studies and languages, the course and batches module is the best way to manage the multitude of courses on offer at your educational institution.

Course management becomes easier with this module in the school management system, making it a key asset for any type of school or college. The school management system can handle any number of courses and batches, along with several layers of complexity borne out of individual education institutions’ specific rules and regulations.

2. Admin can easily Add, Edit, and/or Delete details

Administrators with the required permissions can easily manage courses via the course and batches module in school ERP system. This means that administrators can use the course and batches module to add courses or classes to the list of those being offered to students, edit details which span everything from course name, to class size, to the course description, or remove irrelevant ones that no longer apply. The school management system helps administrators be responsive to any updates to the classes being offered and also keep all information up to date easily. Students benefit because the information being shared actually reflects reality.

3. Manage Students

The course and batches module in school management system help better manage the students who wish to attend a class or are already attending one at school. This automated platform allows students to look up course information, sign up for a class they are interested, or drop out of one they are not, manage their entire schedule by ensuring that classes they are enrolling work for them in terms of timing and venue, etc. The course and batches module in the school software is thus not just for administrators. Instead, it bridges the gap between administrators and students allowing them to work together to get the best class experience possible at their educational institution.

4. Manage Subjects Corresponding to a Different Class

In an Indian K-12 school, classes often remain static while subjects being taught change. The course and batches module in school management system can manage this well also. It allows administrators to set up a class with the relevant students and then dig deeper down to assign and manage their subjects for them. This kind of granular detail is what makes the module in school management system the ideal companion for both administrators and students when it comes to managing their academic life at their educational institutions.

5. Add Additional Student Admission Details

Classes are made of the students that attend them. To this end, it is helpful for administrators and teaching staff to know more about students attending their class. Course and batches module in school management system allow administrators to add in admission details for each student in a course or class at their educational system. Along with this it also helps these admission details to be updated at any time. This ensures that student admission details remain up to date and current and thus relevant to anyone seeking this information out.

6. Keeping Parents and Students in the Loop

The course and batches module in school management students enable administrators to send instant SMS or alerts to parents and students in case of any change in assigned course and batches. Real-time updates like this are key to the decision making the process for any student and parent planning their academic commitments for a given semester, quarter, or even the year. It also helps students and parents know of any openings for a class that is highly in demand, make arrangements for logistics and transport as required and just plan their day to day and long term academic goals better.

7. Set up and Generate Students Roll Number

A roll number might seem like a tiny administrative detail, but it’s actually a huge organizational boon for teaching staff and administrators. A roll number helps keep track of a student through a unique alpha-numeric code assigned to them. This roll number generally tends to remain the same throughout their tenure at the school. Course and batches module in school management system can generate the roll numbers for each student hasslefree. This means that the information between reality and the system remains seamless. It is also far more reliable to use a roll number generated by the course and batches module in school management system than rely on fallible humans who have a higher error rate.

Why do we need course and batches module in school ERP software?

1. Less Paper Wastage

It promotes numerous traditionally pen and paper tasks such as maintaining registers of roll numbers or course schedules and assignments. The environmental impact of this is positive since there occurs a reduction in the use of finite resources. It also generally means less paperwork and solutions for storing these space occupying materials. Instead, everything is managed electronically in the course and batches module in the school management system.

2. Maintain all Records at the Unified place

The school ERP system also becomes your one-stop shop for all information related to course management at the educational institution. Instead of various paper records being stored at various places and having to be pulled out individually every time some information needs to be added, updated, or modified, the course and batches module in school management system maintain all records in a unified place. This also makes cross-referencing information easy since various granular data can be pulled up individually and easily in real time in order to enable faster information sharing or decision making thanks to the course and batches module in the school management system.

3. Reduced Workload for Administrators

Thanks to the course and batches in the school management system, multiple paper-based processes have now become automated. On top of this, course and batches in school management system make many redundant and repetitive processes obsolete or at least reduces the time and labor burden on human staff just because it is more efficient. This overall means a reduction in workload for administrators to the point where a reduction in labor costs may also be made possible thanks to the course and batches in the school management system.

4. Less Human Errors

It logically follows that the course and batches module in school management system would reduce the administrative error rate. This is because so many of the processes being handled by humans are now automated, or made redundantly or made simpler. This reduction in human intervention automatically results in a lowered human error rate since the course and batches module in the school management system is not as fallible as its human users. The course and batches module in school management system follow pre-decided rules that it cannot deviate from, resulting in a perfect job or result every time.

5. Simplified Processes

The course and batches in school management system take human processes and update them to follow logic based rules. This automatically results in redundant processes being eliminated and existing processes being simplified, since they all have to follow some logical rules. This means that even for humans their workload as well as the time pressure on them, since processes that were once complex are now far more simplistic and easy to manage. These simplified processes do not just benefit administrators. Instead, the clarity the course and batches module in school management system also provides clarity and a set of simple rules for teaching staff, students, and parents to follow making the educational institution run more smoothly on the whole.

certificate generation system

Certificate Generation System: To Effortlessly Generate Multiple Certificates

Multiple Certificate Management Made Possible by Certificate Generator Modules

What are the certificates?

A certificate is a document that signals qualifiers to the viewer at a glance. It is essentially a document that endorses the bearer with some sort of qualification or attribute at an institutional level. The most common example of a certificate is a school leaving or degree certificate. A school degree certificate endorses the bearer as someone who has met all the requirements mandated to be qualified to leave school as a graduate. A degree certificate endorses that the bearer has met all the requirements and has the knowledge to be awarded a given degree.

Certificates usually contain varying elements, but usually have the following standard ones: name of the institution issuing the certificate, name of the individual who holds the certificate, the expertise, degree, or attribute conferred by the institution to the individual, date field, place field, signatures and seals or stamps from the institution.

Certificates are handed out usually at various milestones in a student’s academic career. From certificates endorsing them for art or elocution skills to certificates signifying their qualification to do certain jobs, these are endemic to the educational ecosystem.

But certificates are not just for students. There is another stakeholder in the educational ecosystem that also uses certificates to signal similar attributes – the staff of a school. From learning and development certificates generated after a training session to upskill staff to a simple joining certificate signaling the end of an employee’s probation period, staff too use certificates to signal their professional progress to others within the school and even externally.

Certificates are the fastest way one can communicate one’s attributes to an evaluatory body and are usually asked for in professional institutions, potential employers or subsequent employers, and places that are assessing you for further study, usually. Certificates can also be a signaling tool – displaying them often signals to potential customers, partners, etc that the holder is a professional of a certain standing.

In this blog, we will discuss the following:

  1. What is a Certificate Generation System?
  2. How the Fedena Certificate Generation System can help?
  3. Type of certificate can be generated in Certificate Generation System

What is a Certificate Generation System?

Certificates have been a long-standing feature of the educational ecosystem. Traditionally they have been designed and created to be produced in pen and ink or using a commercial printer. Institutional certificates thus rarely change in terms of design and information being communicated – because to redesign or customize these fields of information would be time-consuming, cumbersome and expensive.

However, with the advent of technology things are changing. Certificate Generation System is an automated, highly customizable, easy to use and quick to produce plug-in or module or feature of a school management system. The certificate generation module brings the process of generating certificates into a new age.

As the name suggests, it is an automated plugin for a school management software or other tools or technology that are able to generate custom certificates quickly and easily, after checking that they are authorized to do so. These are better than traditional paper and ink certificates since they can be far more easily customized instead of having to create bespoke certificates for various reasons, present comprehensive information, and are quickly and easily generated.

How the Fedena Certificate Generation System can help?

Using the Fedena Certificate Generator Module is a sure shot way of eliminating all the disadvantages of a paper and ink certificate while also capitalizing on the benefits of using a certificate generator module. The following are the benefits of using such a certificate generator module like the Fedena Certificate Generator Module:

1. A comprehensive variety of custom certificates

The key advantage of using a certificate generator module is the sheer variety of certificates that can be designed and generated within the certificate generator module. Everything from a bonafide student certificate to a qualifying certificate to a staff probation period end certificate can be generated easily in the certificate generator module. All sorts of certificates can be created using this module. The level of customization made possible thanks to the certificate generator module is also impressive. A wide variety of fields are available that can be chosen to be included on a certificate, ranging from name fields to other information that needs to be communicated.

2. Environmentally friendly

Paper and ink certificates have a massive and lasting impact on the environment. There is the paper that the certificate is printed on, which is often not recycled paper because it is high-quality bond paper appropriate for a certificate. There is also the ink and printing costs and process which contributes to the release of pollutants into the environment.

Certificate generation system is then a more environmentally option. First, there is a reduction in the number of test prints and sample prints being taken reducing paper wastage. Second, these certificates remain within the certificate generator module within the school management system and can be accessed and share electronically. This might negate the very necessity of printing the certificates thanks to the certificate generator module.

3. Better Record Keeping

Certificates created and shared within the certificate generator module are stored on the school management system for as long as they are needed. This means that there exists an archival history of all certificates generated by the student, subject, class, type of certificate, time period, occasion, etc. A certificate generator module is thus a record keeping system that chronicles all certificates generated for staff and students alike.

While it is nice to have a record like this thanks to the certificate generator module, it is also important for the authentication of certificates awarded. For instance, let us assume a staff member makes a transition to a new role in a different organization and their new employers call to verify their bonafide – a certificate generator module comes in handy in terms of being a reliable source for such information. Similarly, a student applying for further studies may request attested copies of their certificate.

Once again, the certificate generator module has a ready record of these and can regenerate the certificate if needed to share authenticated copies with prospective institutes or universities for the student.

4. Reduction on Time and Cost Overheads

Simply put, paper and ink certificates are far more expensive than the ones generated by certificate generator modules. They are also time-consuming. Think about the process of issuing a paper and ink certificate to staff or students. This entire decision-making process takes time as anyone who has worked at a large organization will have experienced. First, the time has to be spent designing, optioning and finalizing a format internally, in the school or college. Then this has to be sent to the printers, who are usually external to the school since this is a special print job. Multiple copies of the certificate have to often be printed and turnaround time is variable since we are depending on vendors and other external resources. This exercise is also usually expensive since printers charge a certain amount to print certificates, even if they are happening in bulk. Using paper and ink certificates is thus inherently expensive and time-consuming.

With a certificate generator module, however, many of these steps are eliminated. Since the certificate generator module usually comes with plug and play customization options to create your own certificates or pre-designed templates for various types of certificate designs. The certificate generator module also generates a certificate to the staff or student it is endorsing electronically, eliminating the need for a paper and ink certificate, unless the person themselves desires it.

Types of Certificates can be created in Certificate Generation System

1. Bonafide Certificate

A bonafide certificate is one that validates that the individual in question does indeed belong the school, college, or educational institution that he or she is claiming to belong to. This is usually proof that the student or staff in question has actually studied or worked at the school or college they say they have.  The bonafide certificate issued by the certificate generator module also mentions other details such as time period during which the student was a student at the school or college, date of leaving, any conduct remarks, character comments, etc.

2. Course Completion

A course completion certificate essentially states that the individual it is endorsing has completed all course requirements, handed in all coursework and has successfully passed all course-related examinations and has officially completed the course in question. Course completion certificates are becoming increasingly common for schools and colleges that offer classes to individuals looking to upskill so it is a necessary feature of a certificate generator module. The course completion certificate generated by the certificate generator module also mentions other details such as the date of issue, the date of completion, on what attempt this was cleared, the ranking or score or marks of the student if necessary, the validity of the certificate, etc.

3. Migration certificate

A migration certificate is usually issued to a student who is leaving the school or college for another institution. A migration certificate certifies that the student was a bonafide student of the school or college in question. It also certifies that there are no pending dues or charges against you in the school or college. Finally, it also certifies that all fees and dues have been cleared, as have examinations needed to certify you for a certain grade or competency level.

Migration certificates are necessary for a student who wishes to change their school or college so it is important for the certificate generator module to be able to create and share them. The migration certificate generated by the certificate generator module also mentions other details such as date of leaving, the period of time the student was at the school or college, the reason for leaving, conduct comments, and any other details deemed necessary.

4. Transfer certificate

A transfer certificate is issued to a student when they pass out for the school or college by the school or college itself. The transfer certificate states similar things to as the migration student, validating that they are a bonafide student, without dues or charges pending against them, and that they have passed required exams. However, migration certificates are issued for voluntary departure or change in schools. Transfer certificates can be issued by the certificate generator module for every student in a school or college. Transfer certificates also mention other details, such as qualification of the student on leaving, the time period they were at the school or college, the period of time for which the certificate is valid, etc.

5. Participation certificate

A participation certification essentially validates that the student or staff member being endorsed has successfully taken part of processed a course, event, class, training, etc. It can be issued to students who are taking on extracurricular activities or to staff who are upskilling and need certification to signal their new qualifications. Participation certificates are often customized to the occasion, making a certificate generator module the most time and cost effective method of generating them. They also usually mention other details such as the date of the event or training, the accolades the student or staff might have received and the validity of the endorsement, if necessary.

6. Student School Leaving Certificate

A student school leaving certificate is another name for transfer certificate. It is issued to students who have passed out from their school after successfully completing their course requirements and passing all the examinations. These details are mentioned on the certificate, along with other details such as the period of time they were in school for, their highest qualifications, etc. Every student receives a school leaving certificate and it is necessary to ensure the certificate generator module in your school management system is capable of generating one.

7. Staff Probation Extension Certificate

A staff probation extension certificate – much like the name might suggest – is one that confirms a member of the staff at a school or college is on staff on probation and will be extending the probation period for whatever reason. It essentially endorses that the person to whom this certificate is issued is a probationary member of staff at the school or college and identifies for what time period this is valid for. Since probations are often converted to full-time positions or extended longer unpredictably, it is difficult to use a standard issue paper and ink certificate for it. Instead, a certificate generator module can be customized on a staff member by staff member basis as necessary.

8. Staff Job Confirmation Certificate

A staff job confirmation may be mistaken for a bonafide certificate but for staff, but in reality, it is more a certificate confirming a job offer or finalization of a job role as a permanent role for staff in the school or college. Staff Job Confirmation Certificates are often used to prove one’s legitimacy when applying for loans, passports or for other financial or legal transactions. The staff job confirmation certificate also states the period of employment – or at least the start date, the position or job role taken up by the staff, and the validity of the certificate issued by the certificate generator module. They are one of the most commonly issued certificates for staff. It is necessary to ensure that your certificate generator module is up to the task.

SMS feature in School ERP Software

How important is SMS feature in school ERP software?

Educational Institutes and Schools play a pivotal role in shaping the future of children. From the academic development of the students to the development of social skills, schools play a very big role in molding the life of a student.

It is therefore important that a school ensure that all their resources including the time and effort of their staff members get directed towards ensuring that their students get the best and are prioritized.

However, what often happens in real time in schools is that very often the administrative tasks and day to day banal tasks get priority treatment because they are essential in the functioning of the school. This is the reasons that many leading and popular schools from around the world are today opting for School ERP Software.

While schools of the past functioned with a few students and staff – today schools have evolved into a large enterprise where there is tons of data and paperwork that needs to be managed every single day. The need of the hour for school management teams is to have a School ERP Software that lets them access their information from a centralized platform. This advocate for a School ERP Software rather than the traditional and conventional work approach to managing a school.

What is an SMS integration module in a School ERP Software?

The SMS integration module in a School ERP Software is an effective communication tool that plays an important role in building a strong network of communication between parents and teachers.

It provides many benefits to not only the school but also to the parents and the students’ community by ensuring that communication in faster, easier and seamless between.

How can the SMS feature in School ERP Software benefit the functioning of the school?

1. Fees Pending Status

Very often parents may miss important deadlines related to the payment of school fees or other essential term related fees. An SMS module allows the school to schedule automatic reminders to the parents about the various fees that need to be made, the deadlines for the same as automatic reminders closer to the deadline or after the deadline of the fee payment date.

These automatic reminders ensure that the school management team does not have hours compiling a list of unpaid fees and sending manual reminders for the same. The School ERP Software seamlessly takes care of sending fees pending status reminders when needed.

2. Student Absentees Reminder

When a student is absent from the school, especially for prolonged periods or for regular patterns of absenteeism – this can be a matter of concern for the school and for the parents.

The School ERP Software ensures that when a student is absent, an automatic SMS reminder is sent to the parents so that they are aware of that their child was not in school on a particular day.

 Learn: How to manage SMS feature in Fedena 

3. Upcoming Event Reminder

A school calendar is often filled with many important events from school cultural performances to special days and celebrations.

For parents keeping a track of all these days can be a tedious task and for teachers to send manual, handwritten reminders to every single student’s parent can be a tedious and time-consuming task. However with the help of a School ERP Software the teachers can send of automatic reminders to every single parent at the click of a button – thus saving the class teachers precious time and effort.

4. Emergency Holiday Update

Often during the school year, there are emergency holidays declared by the government for a number of reasons ranging from weather conditions of socio-political reasons. At this time, the use of a School ERP Software will help the school to send out urgent messages to all the parents about the emergency holiday update.

The biggest benefit is that these mass SMS updates can be easily sent from the School ERP Software at the click of a button without any hassles of any kind.  

5. Student Progress Notification

Effective and constant communication about a student’s performance is essential for helping students improve their performance in schools.

However, it is not always possible to hold parent-teacher meetings every month or for parents to make time in their busy schedules to attend every such meeting. By sending student progress notifications over SMS not only to the parents stay updated about the academic performance of their students but they can also that urgent and immediate intervention measures can be taken if needed.

6. Upcoming Examinations

The timetable for school examinations is always shared by the class teacher in the school diary – but sometimes a student may incorrect note the exam time table or simply forget to show the school diary to the parents.

Automatics SMS notifications sent by the School ERP Software ensures that the parents are aware of the exam dates, timings and any changes in either of these schedules.

7. Result Announcement

Results are a pivotal aspect of academic life and the use of the SMS module by the School ERP Software is a great way for the schools to send the results of all classroom tests, assignments as well as exam results directly to the parents.

This avoids the risk of students hiding the results from their parents of buffing up the marks when sharing with their parents.

It also serves as a direct motivation for the school students to study harder and improve their performance when they know that the school results will be sent over directly to the parents. For the parents, this SMS module saves them the hassle of constantly checking with the schools for the dates related to the announcement results.

8. School Bus Timing Change Alert

The use of the SMS module by the School ERP Software is a fast and efficient way for the school transport teams to send out reminders to the parents related to any change in the school bus timings, routes, breakdowns or any other essential information.

Hence instead of waiting at the bus-stop for many anxiety-filled moments, the SMS system can alert them giving them peace of mind and helping them schedule their pickup and drop accordingly.

9. Latest News Update

The School ERP Software is a great communication tool to update the parents, school staff and even the students about the latest school-related news and keeps everyone informed and update.

Special awards, achievements of any other school-related news can be communicated faster and in a more efficient manner.

10. Password Update Reminder

The SMS module by the School ERP Software is a great way for the schools to also remind parents about regular administrate tasks that need to be done on the School ERP Software. This can range from adding updates to updating passwords.

school management software

How to know when to upgrade school management software?

There are some signs that you need to upgrade your school management system. The first sign is that it has not been built as per your requirements. Your institute is well regarded by the parents and you have recognized by many awards for your work in this domain over the years. Maybe, you have also been successful in increasing the number of students that would be able to attend your school. Yet, in all this, your school management system is unable to keep up. This is because it was built for smaller schools.

It is simply not able to cope up with the present size and stature that your school enjoys. Your school has become a lot busier and you are achieving a lot more in terms of academics. Now, would be the time to look for other and more suitable options. When you grow as a school, you recruit more staff – teaching and non-teaching. You feed more details about students and other relevant areas in your database. You get into more complex projects. If your school software is not built for such dimensions it would not be able to ease any of your worries.

Below we have highlighted some key points to understand that when your school management software needed to be upgraded:

1. You are unable to integrate it

As a school, you may be using various software products. They are helping you perform basic functions for your school. You can keep track of attendance, faculty management, academic reporting, and compliance. Maybe you are able to customize each such tool to work according to your needs. In that case, having so many different kinds of software for specific tasks may seem like an attractive proposition. But, when you have so many different systems for various purposes you usually end up repeating a lot of the work. This way, you also lose time and are not at all efficient.

The good thing about this situation is that these days there are different kinds of service providers. They provide software tools that come with almost all the functionalities that you need. At the same time, it is also pretty easy to integrate them into your system as well.

2. Issues with keeping records

There are certainly other signs that you need to improve the management software that you are using for your school. One such sign is when you are facing issues in meeting the requirements related to keeping records. This is an extremely important part of the entire process. This is because you want to qualify for whatever funding you are eligible for from the government. For that to happen, you need to be able to provide the officials with an unending array of paperwork. Your records have to be in perfect order and there are no other ways of looking at it.  This is the time you need to improve your school management software.

You need to fit it with features such as student tracking. This, in turn, would mean that you would have complete knowledge of when a student is coming to the school and when she or he is leaving. You have a secure trail of data to fall back upon.

3. You face truancy issues

You can be sure that you would never get the funding and all other kinds of help if your students are not attending the classes. By using student tracking features you would very easily be able to find students that are wayward. Then you would be able to bring them back for purposes such as counting.

In fact, there are schools that have used systems such as RFID (Radio Frequency Identification). They have been able to increase their student attendance by significant margins. This is simply for the reason that the technology that we are talking about has helped them track down the truant students.

4. The parents are calling you way too much for your liking

As a teacher or a school authority figure, you would know that if students arrive late at school the worried parents are always going to call you up.

This would happen even if they are late by a few minutes. But, if you use RFID and GPS (Global Positioning System) technology you would be able to take care of these calls in an easy manner as well as within a short span of time. You can be sure you would have all the data that you need at your fingertips and you would be able to give them exactly the information that they need.

5. Fire drills are draining your resources

These are something that is hated by the teachers as well, let alone the students. There is nothing to deny the fact that they are rather necessary but at the same time, they also have the potential to disrupt your day. They can become a logistical nightmare as well. All you need in this case is a simple system that allows you to track the whereabouts of your students. With such a system at your disposal, you can be sure you would be able to find out the exact location of your students – if they are in the building or not. At the same time, such a system would also help you make sure that they are back within the school building at the right time.

This way, you would be able to restrict the disruption to the least possible level. At the same time, you would also be able to make sure that you do not lose time because of students who may have wandered off during the drill.

There are certain parts of the town that you would want to steer clear of

In all cities and towns of the world, there would always be a street, neighborhood, or intersection where you would not wish the students of your school to visit.

With the help of the bus route features and modules of the kind of software we are talking about over here, you would be able to make sure that such a thing does not happen. This way, you would be able to create routes whereby you are able to avoid stops that may be too close for comfort. You do not really need to expose the children of your school to criminals such as sex offenders and drug dealers when you can easily avoid aforementioned areas with the kind of software we are talking about over here.

6. Field trips become too demanding logistically

When you have a school management system that has the right kind of student and bus tracking features it can help you immensely. There is so much that you can do with such software. You can create initial sheets with details of students who are taking part in the same. You can also make sure that each and every student is getting off and on at the time they are supposed to. This way, you would be able to streamline these trips unlike ever before.

Conclusion

Apart from these, if you are unable to make reports within a stipulated period of time or if the system is not user-friendly you should usually change the same. This is also applicable when your system cannot generate customized reports and does not provide you any control over generating ID cards, and the like.

Customized Reports In School ERP Software

Role of Customized Reports In School ERP Software

How Customized Reports In School ERP Software Can Improve Performance of Your School?

Most schools across the world are repositories of raw and often unorganized data. This does not only relate to data related to students but also data related to the administration of the school, records related to the teaching staff, financial details and other important business information that helps the day to day functioning of the school.

Experts believe that the more data an organization has at its fingertips, the more insight they can get about the financial health, organizational stability and operational efficiency of the school. But for this raw data to be relevant it has to translate into actionable information that does not rely on standard formats.

Today, schools and educational institutes across the world are realizing the importance of creating custom reports on the School ERP Software that highlight indicators of their school performance health and other unique indicators.

What is a Customized Reports in School ERP Software?

A customized report is a school report that is made using School ERP Software. It is a valuable tool that can be used for tracking and analyzing the performance of the school and overall business health of the brand. This well-documented report that has the records and fields needed to reveal nuances related to predicated and pre-defined functions, thus helping the school with the exact data that they wish to view. It helps the school administration with information and knowledge to investigate and reach solutions, essential for the functioning of the school.

What are the benefits a Customized Reports in School ERP Software?

1. Customized Report Helps in Critical Understanding of the Functions of the School

A school needs many reports from the student’s attendance reports, transport fuel records, teacher’s performance reports to other administrative and financial reports. A customized report helps to sort all the raw data and helps to understand the various departments of the school. This valuable tool helps to critically analyze various reports, functions, and areas to get a better understanding of which department of the school is doing well or poorly. A customized report helps to create a deep diving approach into various data that is available and helps to create a cause-and-effect approach to solving performance problems.

It may help you understand where finances are being squandered and which students are showing a consistent improvement in their performance or which transport route is working efficiently. You may find that one department is under-performing – the list can be endless.

A customized report helps eliminate the turmoil and will aid school to reach the various goals and improve the performance of the school. It equips the school with knowledge and information to efficiently solve problems and reach goals.

2. Customized Report Helps In Setting Benchmarks And Goal Setting For The Schools

Using School ERP Software, schools will have the option of selecting the time period for which they would like to set the customized report. This can vary from weekly reports, monthly reports, and even annual reports. Thus schools can get an accurate view of the performance of various departments across a specified time frame.

Understanding this performance can help the administrators to strategize, and set benchmarks and goals for the students, teachers and for the school as a whole.

For instance, by understanding the admission statistics over a period of time through a customized report, the school can set new admission goals for the coming year and strategize on various tools to help them meet those goals.
Thus, a customized report helps the school to take raw and unprocessed data and convert into digestible goals that are easy to achieve.

3. Customized Report Plays A Pivotal Role in the Planning and Decision Making For the Schools

A customized report can help the school principal, as well as the school, administrate team make strategic decisions and plans related to the school. They can use the data to justify their strategic plans and decisions.
Using these highly customized reports, the administrative team can make decisions about hiring, firing, new classroom tools, the elimination of entire departments and take classroom decision to help the students perform better. The administrative teams can then use these customized reports to track understand the relevance and the value of the decisions they have taken – decisions that can improve the overall brand value and performance of the school and its students.

The Fedena school software allows users to create a custom report module that can then be used to create reports that contain fields of the user’s choice. These custom Reports can be created for students or employees of the school. The main advantage of this module is that the user can generate a report based on the information that they are looking for, thus saving them time, effort and generating an error-free report

school management software

Is your school management software keeping your ward secure?

How School Management Software Ensures Student Safety?

The idyllic idea of a school involves a utopian paradise where children have freedom and security in equal measure. Realistically speaking, however, the world can often be a dangerous and harmful place – especially to vulnerable communities like children, who often do not have the skills or agency to defend themselves. In the West, we are already seeing a spike in threats to student safety in the form of mass shootings, missing children, gang violence entering schools, etc. While in India, these are not as common as they are in the United States of America, student safety is still a top concern for school management.

Students are a group that is especially vulnerable due to their age and inexperience. Their security and safety are of prime importance for any school administrator, especially since students need to be focused on their academic endeavors rather than auxiliary concerns like these.

Maintaining a sense of safety is thus of primary importance and an issue schools must prioritize for themselves. With the growing role of technology, maintaining security for institutions is becoming easier, but did you know even your school management software can help ensure student safety?

Below we discuss in details the features of a school management software that help maintain the safety and security of students at your educational institution:

1. RFID Attendance Tracking

One of the keys to ensuring student safety is knowing or being able to easily access information about their whereabouts at any given time. Earlier we relied on attendance registers, a student’s assigned schedule and community knowledge from teachers and fellow students to know where a student is at any given point of time. However, good student management software like Fedena ensures that attendance tracking becomes a highly systemic process thanks to the use of allied technologies like RFID.

RFID stands for Radio Frequency Identification and refers to the use of a radio wave signals embedded in smart tags or chips in identity cards to track the coming and going of a student. Simply put, when a student uses their RFID enabled identity card to swipe in and out of the school, specific rooms, or to perform certain tasks like gaining access to canteen facilities or to check out school equipment, the school management software keeps track of this data. This makes it easier for school authorities to pull up information on the history of a student’s comings and goings within the school management software in real time and from anywhere.

2. Transport Tracking System

school bus tracking

It is not enough for school management to maintain a secure facility on just the school premises. Students – especially younger ones – are vulnerable during the chaotic time of entering and leaving school. In the confusion of what bus to board and where the student is alighting, it can be easy to lose track of students in even a smaller school.

Student management software solves for this sensitive issue by offering a reliable and robust transport tracking system. The transport tracking system keeps a record of the school’s transport assets, whether a student is one their assigned transport vehicle or not, and also offers live tracking and updates on routes and stops. This means that school management and concerned parents are able to keep an eye on their students at all times, even as they commute to and from school.

3. Sturdy Data Protection Systems

In these modern times, the importance of data security cannot be overstated. Student information is no different. In fact, in many ways, it is important to maintain the highest levels of security for student information – since it is often personal or logistical information about a minor student.

A student management software is inherently robust on the data protection front since this kind of sensitive information can only be accessed behind password protection and that too by authorized handles or logins only. Users need to be granted access to such information and the student management software also tracks who has accessed such information and sometimes how it has been used. An archival history of all actions is maintained within the school management software making it easy to go back and check on who has been accessing such information and why, as needed.

4. Secure Communication System

secured communication

One of the keys to maintaining safety and security of students is to ensure that information flows efficiently and optimally through the right channels to the right person. This means that there should be no leaking of information that might get into the wrong hands. A student management software enables this by making communication between various users secure, confidential and private through a variety of channels.

For instance, teachers can communicate directly with parents about student progress and grades using the inbuilt messaging in the student management software. Students may discuss group projects with their teacher and fellow group members securely using discussion groups set up for that very purpose. Such discussion groups can be closed or open to as many students as considered judicious for the given purpose.

Secure communication is key to ensuring a free flow of information between stakeholders in the educational ecosystem, while also ensuring that such information remains secure. It is key to maintaining a safe but communicative environment for students.

5. Instant System Wide Updates

In an emergency, it is necessary that information that helps students, parents, teachers, and staff be communicated swiftly and appropriately, while also reaching a large group of people at the same time. In student management software, this is made possible through features and plugins like the dashboard, instant SMS alerts, and instant email alerts.

For instance, in a school-wide alert, the most efficient method might be to use the dashboard to make an announcement that will show up on the dashboard of the school management software that everyone has access to. For limited groups or for reaching people’s phones in case of internet breakdown instant email alerts or instant SMS alerts might be respectively appropriate.

6. Robust Financial Security

robust financial security

A final piece of the puzzle for maintaining student safety and security is to ensure the safety of their financial information and transactions. This means the use of secure payment gateways, robustness in the generation of final information, and secure access to such kind of actions and information.

A student management software maintains this perfectly by ensuring such actions are only accessible to the appropriate users through judicious granting of access and maintenance of action history in the archives so such information can be looked up easily. This does not compromise on ease of use since student management software enables users to clear financial transactions or actions like fee payment, receipt generation, etc from anywhere and at any time using any device. Student security and safety does not have to result in a reduction of ease of use and convenience for parents and management, but it does not have to compromise on student safety or security either.

School ERP Software Analyse Student Performance

How Does School ERP Software Analyse Student Performance?

School ERP Software is key to understanding how students are doing

What is School ERP Software?

A School ERP Software is a tool, application, or platform that essentially helps manages the myriad of processes in an educational institution, like a school or college. Every school has a multitude of time-consuming, cumbersome, paper-based processes that are often more trouble than the time and effort they are worth. These processes can often make the functioning of a school feel incredibly bureaucratic. They are also draining in terms of labor, time, and overheads. A school ERP software helps keep these processes running smoothly, but reduces the time, cost, and labor burden of keeping them running.

It is a necessary tool that no modern school can function without. It makes schools more efficient, reduces time and labor burdens, and brings them into the new century since it capitalizes on an already technology-rich environment.

Why do we need to analyze student performance?

There is no progress without an understanding of the status quo of one’s work and a careful interpretation of actions taken so far vis a vis the outcomes they have produced. In an educational context, an analysis of student performance is necessary for similar reasons. In order to have students progress towards their educational goals, it is necessary to understand what they are doing, how they are doing it, where they succeed, where they falter, and why and how all these outcomes occur. This is already done in the educational ecosystem in a variety of ways – through exams, homework assignments, parent-teacher meetings, and goal setting for students at every stage of their educational career.

In the past, estimates have been made by parents, teachers, and students themselves about how they are performing, especially in comparison to their peers or the average. However, with the implementation of school ERP software far and wide in schools, this kind of guesswork – even when it is educated guesswork – is no longer needed. Instead, school, parents, teachers, and students can rely on accurate data being collected and recorded by ERP software.

This is merely the first step to measuring student progress by analyzing their performance. After data collection, teachers, parents, and students use their expertise, experience, and insights to understand and interpret their data. This kind of analyses helps them recognize and enhance successful practices, while also identifying and addressing blockers to success. This kind of reiterative process helps students engage in continual improvement, resulting in a data-driven culture of student performance analysis.

School ERP software is, of course, a very handy tool when it comes to this endeavor. This is because it is a data-driven product right from its inception. It works seamlessly and reliably in the background so students can focus on the actual performance and execution of their strategy, instead of constantly having to pull back to analyze how they are doing.

This is why it is necessary to have certain key features in school ERP system software. Some of these are discussed in detail below.

What School ERP Software features help analyze student performance?

1. Examination system

examination system

School ERP Software like Fedena’s examination system is a module that allows users to manage the examination process seamlessly. The examination module in school ERP software is flexible enough to allow users to set up exams in whatever formats they believe will be the best structure to analyze the absorption of learning material by the students. It can also adhere to existing school boards – from ICSE to CBSE, as needed. Exam reports are then instantly and easily shared with parents and students for their perusal within the school ERP system itself. This kind of instant feedback loop being created ensures that exams are not a farce, but data being collected by school ERP software for student betterment.

2. Assignment management system

Similar to the examination module, school ERP software also offers users an assignment management system. Using this teacher are able to give assignments – in class and homework – to their students within the school ERP software, ensuring there is no loss in the communication of the work to be done. Students are then able to submit their finished assignments within the school ERP software. This makes tracking of student performance on regular assignments more easy within the school ERP Software, making continual analysis and improvement possible. It makes homework go from being a chore to being a tool for continual improvement for student progress.

Learn -How to set up assignments in Fedena?

3. Course certificate completion

After all the examinations, assignments and testing comes the creation of a certificate signifying the progress that has been made by the student. A school ERP software can easily create these course completion certificates using the certificate generator module. The certificate is not a mere piece of paper that signifies the completion of a course – instead, it is a snapshot of the progress that has been made so far. The school ERP software can generate custom certificates, containing information like a journey of progress, grades, class average, and position in class amongst many other pieces of information you might wish to include.

4. Attendance system

One of the key indicators of student engagement and consequent progress within the educational ecosystem is their attendance record to classes and school itself. There is no better way to mark attendance than using the school ERP software. Often integrating with RFID scanners or other electronic tagging systems, the attendance tracking module in the school ERP software is the most reliable record of where a student is at any given time. This helps students, teachers, parents, and management identify any anomalies that might be occurring, identifying blockers that prevent a student from attending important classes, and also identify trends that might be affecting a student or groups of students, thanks to the data being collected by the school ERP software’s attendance tracking system. To do well, students need to first show up and the school ERP software’s attendance tracking system is step one in helping students achieve this.

5. Report center

The report center is the school ERP module is a catch-all for all sorts of reports being generated by the ERP Software. Data being generated by the school ERP software is extremely valuable since it is concrete information that helps us understand student performance and progress. This report center in the school ERP software can generate reports of all sorts – for students, employees, management, and even for other data like for fee schedules. These reports are the best way to collect and understand all the data stored in the school ERP software that actually affects student progress.

6. Discussion panel

discussion panel

A key element to measuring student progress is creating a space where students are able to interact with other stakeholders in order to ideate on certain tasks, assignments or any other school-related engagements. The discussion panel in the school ERP software is this very space. Students, teachers, and parents are able to interact, engage, and exchange vital information swiftly and efficiently within the school ERP software. They are able to post questions, ask for clarifications, share tips and suggestions, recommend solutions, etc within the school ERP software.

7. Placement system

The zenith of all student progress is their recruitment into higher education, or in the case of colleges, into employment. A school ERP software helps with even this aspect of student progress by making campus recruitment modules a feature they offer. Manage the entire end to end campus recruitment process within the school ERP software, while it collects and readies for analyses all data associated with the campus recruitment process.

8. Task management

task management

Despite great potential, many students, teachers, and parents fall apart when it comes to the organization of their time and responsibilities. The school ERP software offers the task management feature to help address this very blocker. The school ERP software’s task management module allows for students to be assigned tasks by their teachers. Employees can be assigned tasks by their employers or management. In turn, employees and students can upload documents and update their progress within the task management module in the school ERP software itself. A task can be closed by those who assigned it in the school ERP software by posting follow-ups or updates to specific items also. It is a well-rounded way to manage tasks using the school ERP software that is already being implemented in the school.

school fees management system

Important Features of Fees management System in School ERP

There is nothing to deny that fee management is one of the most important tasks that are done by a school on a regular basis. It is with the help of such work that a school is able to keep complete track of the fees that the students are paying. There was a time when such systems were pretty critical and there were plenty of errors involved in such work as well. This primarily boiled down to the fact that it was done in a manual way.

It also needs to be said in this context that such way of work ate up a lot of time as well. There were also different kinds of work involved over here. Examples of such would be generating fee receipts, canceling transactions, and getting details of paid fees the earlier year. It certainly did not help that as connected these tasks were they were diametrically different from each other. This was why there was such a need for an online fee management system. The main aim here was to cover the shortfalls in the system. This is where school fee management systems are making such a major difference in every sense of the term.

What is school fees management system?   

These are integrated systems that we are talking about over here. At a very basic level, they help you collect fees, issue receipts and generate and maintain reports. All this implies that your management becomes free of any trouble, a lot more convenient, and free of paper as well. In a nutshell, such a system makes your life a lot easier no matter how you look at it.    

Below have highlighted the imperative features of school fees software, and how it streamlines the fees process :

1. Incorporating the best of all systems from around the world

When it comes to the fee management system or module in your school ERP software you would want it to be the best. Ideally the best systems in these regard feature elements from all different such modules that are being used all around the world. At the very start, they should be able to help you set up the fee structure on the basis of student category or for a total course as such. The system should make it possible for you to collect fines for late payment of fees. At the same time, it should be able to provide discounts – both instant and fixed – as well.

2. Collecting various payments at one go

If you have a system of hostels and transport facilities as well the system in question should be good enough to let you collect them along with the academic fees and that too at one go. The system should let you check regularly the students who are defaulters in this regard. It should help you send such students – as well as their parents – notifications about pending fees by way of means such as SMS (short messaging service) and email. It should allow you to collect various kinds of reports on the basis of fees that have been collected or are pending as well as the receipts of the same.

3. Providing access to school finances

Normally the access to financial details of the school is limited to only a few members of the staff. They are normal people related to the administration as well as ones who are handling all the groundwork in this regard. The fee management system in question should be able to provide specific and controlled access to such users so that they can take all the details from the same and include it in the financial database as such. These systems should come with tax modules as well.

These tax modules should let the school impose necessary taxes on all the different kinds of fees that you are collecting. This includes the likes of the following:

4. Calculating the Taxes

You can easily use such a system in order to calculate all the taxes that may be applicable in these cases such as VAT (value added taxes). The system should also let you carry out other important transactions such as refunding and reverting fees. However, the access to such work should only be given to certain employees and it should be done on the basis of requirement.

5. Generating invoice Reports

The system should also let you generate invoice reports for the fees that are scheduled to be paid immediately. You should also be able to use the system to create custom categories so that you are able to record all the common transactions that are being done in your institution. The best systems in this regard also come with features such as tally integration. They should help you export financial transactions from the ERP system that you are using in your school. You can perform the sync in a manual way in bulk.

6. Syncing with Payment Gateways

Else, you can also do it as live sync. More important than anything else, you should be able to integrate the ERP system with your preferred payment gateway. This way, you would be able to collect the fees online as well. It should let you create account based maps. At the same time, the reports that it generates should be as comprehensive as possible including all the details that you may need at various points in time.    

How do school fees management system systems work?

A great benefit of school fees management system is the way that they function. They gather all the information related to students in the central database of your school and they also include extra information in the following areas:

  • Fee payment plans
  • School policies
  • Installments
  • Concessions
  • Scholarships
  • Due dates

All this information is collected by way of excel sheets within a span of 24 hours after the student has enrolled. They are also entered and then proofread with almost cent percent accuracy as well. This makes sure that there is no ambiguity in this regard at all.

These modules have been created with the specific intention of making sure that the work of fee collection and receipt generation can be done in the shortest span of time possible. It also works in such a way that normal human errors, in this case, can be mitigated at the earliest.

Making it safe for parents to make payments

The mode of payment of these systems is such that parents always feel safe in paying the money. The overall payment environment is as safe and secure as it can possibly get. There are so many ways in which parents can make payments in this regard.

They may be enumerated as below:

  • Cash
  • Challan
  • Cheque
  • Credit card
  • Bank transfer
  • Demand draft
  • Debit card

The multitude of payment options means that parents are now able to make the payments within a really short span of time. Since the process has become hassle-free they are able to enjoy it as well. In most schools, where such modes of payment are not used there is plenty of stress associated with the entire process since the parents have to pay them in person.

Conclusion

Technology is supposed to make human lives easier and systems such as these are a perfect embodiment of the same.

 

bus and transport management system

Importance Of Safer School Bus And Transport Management System

How Fedena Helps Create A Safe And Error Free Transport Management System For Schools?

A decade ago, when selecting a school for their kids, one of the key considerations for parents was geographical proximity. This essentially meant that parents usually sent their kids to the school that was closest to their home.

This statement no longer holds true.

Today, parents do not mind sending their children to a school located at a distance because schools have created a transport system that ensures that pick-up and drop of all their students and staff. However, for many schools, this transport system is basic and rudimentary offering only the basic drop-off and pickup services.

But this does not suffice anymore.

Over the past few years, our newspapers have been filled with horrifying articles that highlight the lack of safety standards and security precautions in schools. As schools work towards this goal of ensuring the safety of their students and staff, schools and other educational institutes need to create strategies and make diligent efforts to ensure that their school and the school campus is safe and secure. One essential aspect of creating a safer school environment is to invest in a school bus and transport system that ensures a secured transport of students while simultaneously giving a complete overview and 360 support for all school transport operations.

What Are The Fedena Features That Help To Create A Safe And Error Free Transport System For Schools?

1)    Regular Alerts Sent To Parents

Transport management systems track the various school vehicles and help keep the parents updated about their child’s commute every morning. Parents can use this remote tracking feature on their mobile devices and get information ranging from delays in the drop/pick to the exact location of the bus at any moment

2)    Transport Fee Collection

This feature of the transport management makes it easier for parents to pay off the transport fees and collect the receipt from the comfort of their home or office.

Additionally, this feature also allows the school to manage the salaries of the drivers and transport staff with ease.

3)    Transport Scheduling

The transport management system allows the school the schedule the various school routes in an efficient manner. It also allows for the school administrative team to easily delete routes, assign new routes for students, and assign bus supervisors to routes. These tasks when done by a human administrator may lead to errors, plus it can be a time and energy consuming task. However, when delegated to the transport management system like Fedena, this task is taken care of in an efficient and error-free manner.

4)    Transport Related Reports

The school transport system helps the school manage a record of all the transport system related system. This includes creating comprehensive reports related to transport insurance, bus identification, driver attendance, driver punctuality, route mapping, etc.

This ensures that any transport related information that the school may need will be easily available, in a hassle-free manner.

Reasons to Invest In the Fedena Transport Management System

The Fedena school management system helps schools optimize their functioning and easily manage all the school-related functions, including the school transport management system. This low cost, easily customizable solution ensures that managing your school transport system is easier than ever before.

Here are a few top reasons to invest in the Fedena Transport Management System

1) Real-time information on students traveling on the bus

One of the key benefits of the Fedena Transport Management System is that it gives parents and the school authorities regular updates on where the school bus is at all times. This helps gives parents peace of mind and helps instill a sense of security in their minds about the welfare and security of their kids.

This feature even helps the drivers feel a sense of security and gives them an added sense of responsibility know that their actions and driving speed are being by the school authorities monitored at all times.

2) Real-time alerts sent to parents

In case of emergencies, the software sends real-time updates and alerts to parents through SMS, or emails updating them on any discrepancies or deviation in the routine schedule of the bus.

3) Records

From records of the drivers, copies of their licenses, addresses to the repair and service records of the bus, fuel expense records, insurance details, the school transport management manages to keep an updated and real-time data of all the vehicle and driver related information.

This information is vital for ensuring a smooth running school transport management system and is one of the key features that is appealing to school and educational institutes. These online records are not only error-free but they also ensure a smooth workflow.

4) Going Green and Paperless

Another key advantage of a school transport management system is the reduction in paperwork and the wastage of paper, thus enabling the school to go one step closer to reducing their carbon footprint and going green

5) Boost in the safety metrics of the school.

A school management system is a great way to improve the safety metrics of the school. When the drivers, bus helpers, and supervisors know that they are being monitored real-time by the parents and school authorities, there is an added impetus to be more responsible in their driving, the students tend to better behave as well.

6) Easy creation and deletion on bus routes

Adding or deleting bus routes can be a tedious task. However, when the school transport management system takes over this task, it becomes easier. All that the school staff needs to do is to input the data and let the software take over the creation of routes in a way that is cost-effective and time-saving.

Conclusion…

Today, one of the main worries of every parent is the safety of the child when they step away from home. Parents trust the schools with keeping their children safe during the learning hours and it is for this reason that it is imperative for schools to invest in a sound and secure transport management system like Fedena.

This small step will go a long way in winning the trust of the parents, assuring them about the safety of the students

School ERP system with HR module

10 Key Questions Ask When Choosing School ERP Software for HR Management

Does your checklist cover everything it needs to before making a purchase?

Why school ERP software to manage the HR system?

An HR ERP system is any type of tool, platform or application that is focused on managing the budgetary and personnel processes and needs of an organization. These are usually ERP software or enterprise resource planning software which help organizations more efficiently manage their HR processes. They usually do this by automating processes wherever possible, while maintaining granular level rules, so as to reduce human time and labor investment. This is especially good for HR functions since so many of their processes are repetitive and thus ideal for automation.

Why do schools need an HR school ERP system?

It might seem like an HR system would be more suited for large organizations, rather than a school. On a structural level, however, what is a school but a large organization? The institutional HR needs of a school are comparable to those of a large business. It thus makes logical sense that a school too would benefit from the implementation of an HR structure.

Do we need a dedicated HR system for Schools?

Earlier, one needed to purchase dedicated software whose core competency was limited to certain domains. However, with the release of increasingly versatile software and the growing use of technology, it makes sense that schools might want to invest in a single tool that works seamlessly across functions and departments at their institution. Keeping this in mind, modern school ERP software, like Fedena, often include features or plugins that are capable of handling educational institutions various needs such as admission, examination, transport, students data, finance, human resources and much more. What is even better than when a school uses a school ERP software and features can be customized to be aligned with typical school practices. No need to customize your HR system to the working of a school system. Instead, your school ERP system doubles up as a fully functional HR system right out of the box. Just plug and play!

Below we discuss in detail the key questions that need to be asked before purchasing your HR system and why:

Question #1: Does the HR system for your school facilitate web-based recruitment?

In this modern world, paper-based applications processes like this are likely to edge schools out from acquiring the best candidates for the job. Increasingly, online applications are the norm. It also helps stay better organized, since all information and related documentation is stored in the HR system itself, making it easily accessible anywhere and any time.

This is also an important historical data that is useful for any school. Even applicants who might not be a good fit during a given round of hiring might become a better fit for another role or for another time. Building an internal database of talent is key to superlative hiring for schools.

Question #2: Can job applications be automatically screened based on keywords or qualifications in the HR school ERP system for your school?

Create better hiring processes for teachers and staff when you use technology in the right way. The school ERP HR system should be able to dig into applications for keywords or phrases that signal that an applicant is qualified. Being able to automate this process reduces the time and labor burden on a human evaluator, while also being more efficient and blind to biases.

This is also valuable data for management to see what keywords and qualifications garner them higher quality applicants. Tailoring future job descriptions to these keywords is likely to increase this pool in hiring drives at the school, all thanks to the HR school ERP system.

Question #3: Will employees have self serve options available online (including on mobile devices) to request leave/vacations, view payroll information, and other activities in the HR system for your school?

A bureaucratic system is a broken one. Having complicated processes and long waits for simple HR tasks is a type of inefficiencies that should not be found in modern schools. With the HR system, schools can automate entire processes such as requesting various types of information, applying for leaves or absences, etc. This means a reduction in the burden on human staff with simplistic administrative tasks and a more democratic process for teachers and staff seeking information or disbursal of leaves.

Furthermore, this is all valuable data for management, who can base many budgetary and personnel decisions based on this data being collected by the school management HR system over a long period of time. Data-driven decision making is key to seeing actual success, instead of being stuck in a seemingly endless cycle of nothing getting resolved thanks to biases coming into play.

Question #4: Does the HR system for your school help manage the staff’s required professional development and credit history?

The clarity in financial information and professional development records are necessary for every employee of a school to be able to track their progress and personal growth at their institution. Having a data-driven bird’s eye view can be invaluable to their personal development within an institution. The school HR management module can keep track of this data easily and confidentially becoming a handy developmental and training tool for every teacher and a member of staff in your school.

Management is also able to better track the impact of the professional development training and opportunities it offers its teachers and staff members. When they are able to directly see the impact of their efforts – both positive and negative – they are able to continually tinker and improve what they are offering their employees, creating a positive feedback loop of improvement internally at the school.

Question #5: Does the HR system for your school maintain employee history of compensation and ratings?

In a similar vein, keeping track of HR details like the pay of individual teachers and staff or even teacher and staff bands is important to track their growth. When combined with the ratings they received during appraisals or student evaluations, one is able to get important learnings about the professional growth of every teacher and staff member at a school. A school is only as strong as its teachers and this feature helps schools track of where they stand year after year or semester after semester.

When this kind of data is being collected by your school ERP HR management system, it means that management now has a breadth of data over time on which to base its hiring and firing decisions. Instead of relying on infallible human memory, it is easy and swift to instead pull up this kind of factual data within HR module itself and make decisions based on hard figures instead of feelings.

Question #6: Does the HR module in School ERP record district assets including keys, smartphones, laptops issued to employees?

Schools are constantly under budgetary constraints and financial pressure. So it makes sense that their assets – such as electronic items like laptops, smartphones, tabs, etc. or security assets like keys and key cards or access codes or even student learning aids like projectors, video players, audio and visual equipment – must be safeguarded to the highest degree possible.

This kind of record keeping also makes an impact on the bottom-line of school budgets. As was mentioned earlier, schools often view such expensive items as investments. It is important to see what is being used, what is not, and track the wear and tear of school assets so that there is continual improvement in purchase decisions. The school ERP system data can help make these decisions in a more data-driven way.

Question #7: Does the school ERP HR system for your school maintain job descriptions attached to employees?

Having detailed job descriptions for every role in the organization may seem unnecessarily pedantic at first thought. But in reality, it is an excellent HR practice. Job descriptions often help define key areas of responsibility, key performance indicators and job responsibilities and deliverables for each role, whether teaching or non-educational. This helps employees understand and define the goals they wish to strive towards and for management to be more fair and effective in evaluating the performance of their employees.

Job descriptions also help management understand the evolving needs of their school – with the advent in technology, teaching, and learning methods, it is good to have historical data to see what works for a school and what does not. It is a far superior and data-driven method, rather than relying on humans who might bring their unconscious biases to the table when making hiring, firing and promotion decisions.

Question #8: Does the HR system for your school track the performance review process, including dates and ratings?

Keeping track of employee ratings and assessments over time is the best way to track the professional growth of teachers and staff. It is important for employees of a school to remain dynamic in their thinking since they are constantly interacting with young students and influencing their intellectual growth. The right HR management system can help teachers track their own improvement, identify key areas of growth, identify strengths and weaknesses and take their career more seriously, overall. This helps retain the best teachers and staff possible – since using such a system also demonstrates that their employers value their own growth within the educational institution.

Data like this also helps management identify star employees and those who might not be a good fit for a school, resulting in data-driven hiring and firing and promotion decisions. This is only fair to all staff that is ideally seeking to constantly improve.

Question #9: Does the HR module allows users to view absence plans for each employee: vacation, personal days, sick days, bereavement, unpaid leave, etc.

An open and transparent system that allows teachers and management to have a clear view of their leaves is necessary for the smooth functioning of a school. Things like vacation days and sick leaves cannot be left to the whims and fancies of a sole human administrator. One must also take into account the propensity for human error in matters like this. No human is infallible, but it is unfair for employees to be expected to take on the burden of their infallibility especially when it comes to precious perks like leaves. Since this is also connected to payroll – loss of pay is a consequence of exceeding allotted leaves – it is important to maintain the highest level of accuracy in leave records for every teacher and member of staff at a school. It is only fair, decent, and professional to rely on a tool like a school ERP HR system to do so.

This is also valuable data for management that can use it to track specific employees in order to make hiring and firing and promotion decisions, but also track overall school trends – knowing that schools tend to fall sicks around a certain time period, for example, helps management be prepared with alternatives to missing employees, whether it is planning workflows or having temporary workers come in as substitutes when needed. Good planning really impacts the budget of a school in a positive fashion, since you are able to identify when and where extraneous expenses might be incurred and then plan for it in advance.

Question #10: Does the HR function in school management system track benefit plans and deductions, including eligibility rates?

Employee benefits can often make or break the peace of mind of an employee. This also affects their ability to work. Having documentation and tracking of any availments and changes in employee benefits is absolutely necessary. The HR system helps to ensure that this tracking is maximally accurate, instead of relying on humans who have a higher rate of error. It is also automated, so one does not need to rely on a time consuming and cumbersome process while attempting to avail important benefits. This is also a form of data collection that helps management better understand the needs of their employees over a period of time, leading to better management level decisions that actually help school employees while also potentially impacting the bottom line in a positive fashion. Data like this can really help schools looking to cut corners do so in a fair and productive fashion.

school erp app

School ERP APP: To Engage Students At Every Step

There are several benefits of a school ERP management app for a school when it comes to engaging students at each and every turn. These apps provide you – the school – all you need from such an enterprise resource planning app. This way, you can always collaborate with the parents through messages. In fact, these systems let you create a messaging platform so that parents, teachers, and students can easily communicate with each other at any time from anywhere. As a school, you can use push notifications to create announcements. This way, students too can view the same and get notified as well. This, in turn, helps them to be prepared as well for the upcoming events.

Below have highlighted, the top features of school management app which helps in enhancing the student’s journey:  

1. Online system for managing fees

A school ERP app helps you create an online system that makes it easier for one and all to take care of the fees. You can put up announcements on your app dashboard and rest assured that they would be delivered in an instant to all the students. Students and parents can this way view what they have to pay and make the payment online as well. These systems also provide information on key areas such as attendance details. It goes without saying that fees are one of the most important aspects of school operations.

2. Login facilities for students

The best part of these school ERP apps is that they offer a single kind of interface for all the different kinds of users such as students, their parents, and the teachers. This way, teachers are able to get attendance related information, students are able to view timetables, parents are able to see the attendance of their wards, and the administrative people such as the principals are able to make announcements and send messages. All these can be done with just one app! 

3. A great platform for messages and notifications

With these apps, you would always have the most used features on the app and that too on your fingertips! This way, schools are able to send messages straightaway to students and parents. These apps also make it possible for fees to be paid, and attendance to be taken. In fact, if needed, students can also ask for leave straightaway from their mobile phones by using these apps. Also, since these systems allow all in one message you are able to create a Whatsapp group for your school as well.

4. Amazing management of the school

As has been said already, it does not get any better than these apps as far as school management is concerned. They allow students to interact with their teachers by way of messages. Students can also use the timetable in order to view the timetable for the day. They are also able to get notifications of the upcoming examinations, and the fees that they are supposed to pay. The best part of all this is that they can get all the alerts in an instant. Parents also find these apps pretty useful even as they are able to switch various profiles and yet stay connected to the app.

5. Managing attendance of students

These apps come with some really powerful features for administrative people as well as the parents. Over here you can easily view profiles of students and get details of various batches. You can get all the details that you need about their attendance as well as their timetables for various days. These apps also allow attendance to be taken. On these apps, students can also apply for leaves and you can either approve of them or disapprove.      

6. Creating a sense of identity among students

With these apps, you can create the app’s look just the way you would want it to be. The logo of the school becomes the icon of the app and the app is named in that of your school’s name as well. You can also choose a color theme for the app as well. You can do it in the colors of your school as well. Over here you can also create customized pages where important things such as the message of the chairman and vision of the founder are shared. All this creates a great sense of identity and pride among the students.

 

7. Learning-related benefits

There are several benefits of a school management mobile app. One of them is that it helps the students learn a lot better than what would have been possible otherwise. There is nothing to deny that this is the digital age. This is why the schools have to up their game so that their students are properly acquainted with the various online tools that are in vogue these days. When these tools become a part of their everyday lessons it improves their learning experience and vastly so, it may be added as well. School ERP systems have made it possible for schools to create a fusion of their traditional teaching and new age educational tools.   

8. The increasing popularity of these classrooms

In fact, such classrooms are increasingly becoming more popular even as we speak. Schools these days are using many educational tools. The most prominent among them are digital whiteboards, micro-learning modules, and the game plays. All these tools have made the classrooms a lot more interesting for the students than what they were earlier. Teachers these days are also using a wide variety of audiovisual (AV) tools such as the following:

  • Podcasts
  • YouTube videos
  • Learning AVs
  • Virtual trips

All these tools have definitely made learning a lot more interesting for the students than what it was earlier.

9. Optimizing the learning experience

It is now possible for schools and teachers to optimize the learning experience that they are providing to the students. They are now able to help all kinds of students and reach out to them as and when needed as well. The best part of this is that all kinds of learners can now be benefited. This is surely great news for the weaker students who face issues in learning in a regulated environment.

School ERP Software

How Can Your School ERP Software Help With Flexible Work?

Modernize your school staff using your school ERP software

What is School ERP Software?

A school ERP software is a platform, tool, or application that essentially takes over the organizational processes at an educational institution like a school or college. This means that all processes in the school – from admissions to report cards to grade books to creating alumni networks can be managed and executed by the right school ERP software for your school or college. There are obviously many advantages to this – from the reduction in the burden on staff to the increased efficiency, to even the streamlining of processes based on data being generated by the school ERP software. The key to ensuring that your school or college experiences these benefits, however, is in choosing the right school ERP software for you, which fits the needs and usage patterns of your specific school. This means, if you are intending to create a more flexible workplace for school employees, it is important to choose a school ERP software that offers features that support this working arrangement.

What is a Flexible Workplace?

The definitions of a flexible workplace are broad and often context driven. However, the generic definition of a flexible workplace would be one where employees are not physically or temporally bound to the actual building or timings of the organization they work for. Flexible workplaces are extremely common in the tech industry and increasingly in other industries. It should thus come as no surprise that they are slowly catching on in the education industry also.

What Do School ERP Softwares Do to Build Flexible Workplaces?

Flexible workplaces might not seem feasible for your school or college, but with the right school ERP software, they become increasingly plausible.

Below we explore how your school ERP software can help create a more flexible workplace for school staff:

1. Automate school operation

The primary advantage of a school ERP software in creating a flexible workplace is that it practically automates the operation of a school. A robust school ERP software will do this for the entire end to end workflow, making the management of processes and operations from anywhere and any time a breeze.

2. Instant communication

One of the key complaints many managers have with flexible working is that it is a detriment to effective interpersonal communication at the office – in this case, a school or a college. However, a robust school ERP software will offer opportunities for an instant, real-time communication in many forms and ways. These can include being able to send messages to groups, classrooms, certain employee bands, certain subjects, or specially created closed groups, or individuals, confidentially and securely in the school ERP software. For a student to excel, it is important for their team – teachers, and parents – to be on the same page. A school ERP software enables this kind of communication between the varying stakeholders in an educational ecosystem easily and efficiently, making flexible working communication a reality.

3. Real-time reporting

School ERP software runs on data, which means that all processes and decisions made about those processes can be data-driven. It is not a hardship for school ERP software to produce reports around this data to be understood and interpreted for the benefit of the school. At the same time, school ERP software can produce real-time reports that share what is happening in the school at any moment with all users – including remote staff who might be taking advantage of flexible working. No more does one have to be physically present at a school to track what is going on.

4. Data at your fingertips

The dashboard in a school ERP software ensures that any data it produces is not mere jargon or impossibly large to get through and understand. The dashboard feature in school ERP software like Fedena interprets this data and presents it in an easily understandable fashion. School ERP software dashboards are also a one window resource to know key metrics about the school at a glance, which helps people working remotely stay on the same page.

5. Student and employee tracking

Students and employees are easily tracked in school ERP software. Know what each individual student, classes or project groups are up to from anywhere and at any time. The same goes for employees – their actions and interactions with the school ERP software helps keep management apprised of what their staff is doing at any given moment, no matter where in the world they are.

6. Reduced burden on employees

Flexible workplaces are popular with employees because it allows them to plan for the vagaries of life. A school ERP software essentially enhances the flexible workplace experience, because its very function is to reduce the burden on employees, in terms of the bureaucratic tasks they have to perform and also the amount of time spent performing them. A school ERP software allows employees to work remotely because all they need to do to perform their duties at school is access to the school ERP software itself, and they are able to easily and efficiently do their work.