school erp system

School ERP system to manage the library automation

There are several ways in which the top-notch school ERP (enterprise resource planning) software would be able to help the schools with library management automation such as it allows the users can browse the book through the availability of catalogue option and identify the books that would have to be issued. It helps in tracking the books in a real-time and enable to perform functions like editing, deleting, and adding names as and when it is necessary. Additionally, it allows adding the books with custom tag facilities and provide inbuilt filter option. At the same time, it provides a school detailed and normal search facilities.

Is it user-friendly?

One of the greatest features of a school ERP system that has library management capabilities is its user-friendly nature. These products are normally fully integrated ones and available in multi-user packages. This means that a lot of people would be able to use them at once and that too without any problem whatsoever. These systems are fully capable of computerizing all the library related operations of a school. Apart from the fact that they are easy to use these systems are pretty powerful as well.

This means that the school using such a product is in a very advantageous position. They come embedded with a number of multilingual fonts. They have plenty of QR (quick response) and barcode fonts that a school can choose from as well. These products are used by plenty of school libraries around the world, which is clear indication of how good they are. Normally they are developed in consultation with senior professionals who have worked in libraries all their lives. This is the reason they are able to fulfil all the demands of a school library in such a great way.

These products are capable of working with all the latest technological innovations, such as:

  • Cloud
  • smartphones
  • tablet phones
  • SMS (short message service)
  • email
  • UHF (ultra-high frequency) RFID (radio frequency identification)
  • payment gateways

Some important features of library management software

The library management software for school’s management normally comes with a number of useful features. Some of them may be enumerated as below:

  • other library software data can be integrated into these systems without any problem at all
  • they can mark standard data for import as well as the export of books
  • they can fetch data regarding books from the official website of ISBN (international standard book number)
  • they are equipped with Google API (application program interface) that helps them save a whole lot of time in such operations
  • schools can upload ebooks on such software and users can read them without any problem whatsoever
  • these products adhere to Marc 21 and all the standards being followed in this domain – this includes Library Congress standards and AACR 2 (Anglo-American Cataloguing Rules) as well
  • these products are fully secure and schools do not need to spend extra money to maintain them
  • the onsite service and training support provided by such software products cannot be matched by the lower end ones
  • their user manual is fully documented
  • the recovery and backup systems of these software products are the best
  • schools can export data and reports from these products to a wide variety of formats such as Word, PDF (portable document format), Excel, and text 
  • there is no question of duplication of work over here
  • there are no restrictions or hidden costs whatsoever
  • there is no upper limit on the number of journals, documents, and entries that can be fed to these systems
  • the reports from these systems can be printed on inkjet as well as laser printers
  • the users can define the privileges that they want from the system
  • apart from books, these systems can also store data of other text materials in a library such as journals, magazines, and newspapers to name a few
  • they can store all the information related to a book such as the name of the author, the name of the publisher, the year when it was published, and its value to name a few
  • they can help with the automated calculation of fines in case of late submission and the like
  • they can classify the books on the basis of their subjects

Recap:  Decoding the Concept of Scalability in a School Management System

The research that goes into these systems

There is a good reason why such ERP software is able to integrate such tough technology such as RFID in itself. There is a lot of research that goes into creating such fusion – in fact at times it can take up to 3 years to make such things happen. Now, there are several ways in which RFID can help such software. With the help of RFID, schools may be able to identify people and books on a wireless basis. An RFID tag comprises integrated memory and antenna. In libraries, the school can attach these tags to books.

Afterwards, the accession number of the books would be stored in the RFID memory. The RFID reader would read this particular number and send it to the library software. There are several advantages of using RFID tags and they may be mentioned as below:

  • they do not need a line of sight such as in barcode
  • they can allow several books to be circulated at the same time
  • they can perform anti-theft operations and identification at the same time
  • they can scan and identify details of books within a rather short span of time

Keeping track of the books

More than anything else such software allows schools to keep a proper track of the books that they have in a proper and much more efficient way. Normally, schools that do not use such systems are going to use age-old methods such as registers. As many would know, this process takes quite a long amount of time and there is always chance that there could be a mistake in the entry of details. After all, to err is human. Such a system always creates a whole lot of problems in a library rather than solving them as they are supposed to.

It has also been seen that books have been lost because of such systems. This is why the schools prefer such software. They are easy to use and at the same time, this makes it quite easy to update them as well. The chances of a mistake are thus lesser.

Having all the information in one place

The benefit of using such modern technology is that the school has all the data in one place. This means that whenever the authorities need to check on the latest status of a book they can do so without any problem whatsoever.

Basically, these systems are capable of fulfilling all the requirements that a school may have from an automated system. The librarians and school administrators can thus breathe easy.

Importance of school ERP system

As a school, it is very important to have a proper idea of the materials contained in the library. These are school assets and this is where such library management systems can be of so much help. They can keep a tab on all details related to books and that too without any problem whatsoever. These products help the schools keep all the data in an accurate manner. These systems can and do automate all the functions performed by a librarian.

It is products such as these that help to bring about a sense of transparency and accountability in the functioning of a library. This in turn also helps to make the trust factor stronger between a school management and its students. These products can make a work that is otherwise time-consuming and labour-intensive a lot easier and bearable for one and all. This is the reason why these products are so much in demand all over. In fact, colleges and universities want products such as Fedena as well and this should tell one how good they are. 

school management system

Decoding the Concept of Scalability in a School Management System

Scalability in the technical sense can best be described as the ability of software or a network to grow and keep pace with the increased growth and subsequent demands of the organisation. One of the biggest advances of investing in a scalable software is that you can be assured that the software you have invested in, is adaptable to the changing needs or demands of your organisation.

Today, scalability is not just a desired attribute for organisational success, but it is a critical business need, not only in the corporate offices and organisations but also in schools and educational institutes across the world. Scalability in a school management software is one of the most critical features for look for when looking to invest in a school management system.

Let us understand the concept of scalability in a school management system and the benefits it offers educational institutes:

Ability To Add New Learners

A school that invests in a scalable school management system, can add new learners to the program with the simple click of a mouse. As you school grows with more students –  the number of students, staff, and parents accessing the software will also keep on rising. It is therefore essential to invest in a scalable school management software that can keep pace with the growth of your school.

Financial Savings

Investing in a scalable school management software, that is unable to support and keep pace with the growth of a school can hinder your growth. Scalability in a school management software ensures that your software with easily handle the extra pressure that comes with growth with crashing and disrupting your daily working.

Investing in a school management system that does not scale according to your needs could wind up costing your institute a lot of money as you would be faced with the pressure of reinvesting your finances in a new school management software with every new milestone that your school achieves.

Recap: Top 10 ways to tackle stress during examination time

Multiple Campus Management

Most schools start out with a single campus for the students. But over the years, many of these small school have grown into prestigious institutes with multiple campuses across the country. It is essential for the school ERP software to be able to support this increase in campuses without any technical snags or breakdowns.

Additional Functions

Using a scalable service, Schools will also have the option to add more complex workflows and tasks that entail complex data management over time. For instance, in the first few years the only task for the school management software would be parent communication, but over time, the school may want to assign grading, attendance records, brochure dissemination and other such tasks to the software. A scalable system for school management can easily handle these the pressure of the extra tasks and help the school administration function on their core task of teaching the students

Scalability in a school management software helps create a solid foundation for the success of any educational institute

school management software

Is school management software a worthy investment to increase your ROI?

Effective Implementation of Digital transformation through school management software can have a positive impact on ROI

Return On Investment (ROI) is a financial term that measures and denotes profitability in percentage. It measures the amount of return on an investment, relative to the investment cost.  Return on Investment can be used to evaluate the efficiency of an investment and compare it’s the efficacy with other different investments and hence select the best option for financial success.

You can also use various ROI calculations to measure the understand and appreciate the ROI of the various investments made in a school.

This is especially important in today’s technology-driven era when schools are making numerous new investments in technology and digital classrooms. These new technologies have transformed the way the new-age schools function and the way a modern classroom looks.  The introduction of various school management software has made the management and administration of the school, easier than it has ever been, giving schools the upper edge that they have been looking for.

Today, schools across the world are interested in a digital transformation through the introduction of the various school management system. Understanding how this digital transformation will improve the ROI is a major determining factor in the process. 

Let us look at a few financial benefits of a school ERP software that will result in an increased ROI for your school

Simplifies Manual Tasks Saving Time and Effort

School teachers and administration team are often burdened with administrative work that eats up the productive hours of the day. Using a school ERP software, these manual tasks can be easily automated and delegated to the software. Some of these functions include brochure dissemination, attendance, collecting fees and generating fee receipts. A school ERP solution simplifies all these tasks and reduces the time that is spent on them. The only role of the management team is to oversee the operations and access the reports as and when needed.

For teachers in a classroom, attendance and student grading can be a labour-intensive task, that requires hours of calculating and counting – often done in the after-school hours.  However, using digitization tools and technology, this task can be completed in minutes.

Reduces Reliance On Manual Work

School staff typically spend lots of manual hours managing and recording student data in files, folders and then storing these folders in space-consuming cabinets for years to come. Managing all these student records often leads to a pile-up of papers that need to be recorded, sorted and stored. Schools also generate a lot of paperwork from reports, notices, results.  Storing pile so of this data can be an intimidating and expensive affair.

The use of software for school management helps the school to record all this information in the digital archives of the software, which can then be easily accessed at the click of the mouse.  This results in significant cost saving, as all student data from registration to graduation can now simply be stored in the software. Using a software for school management also reduces the need to print records and this can prove to be a major cost saving feature for school

Recap:  Advantages & Disadvantages of Cloud-Based School ERP Software

Seamless Synchronization of departments

With the help of a school ERP system, it becomes easy to connect various departments. This is essential to synchronize communication and ensure seamless flow of information related to the various records and processes. This helps in optimizing time and ensures that there are higher efficiency and better productivity and time consumption.

Creates Unique Profiles For The Users

Using a school management software, it is easy to set up profiles for the different users of the software. These unique profiles ensure that each stakeholder has access to all the information relevant to them. Thus, avoiding an overflow of information as well as ensuring that critical communication is not missed out as well by the user.

Each user profile created by the software is also embedded with specific functionalities that are relative to the unique user category. For instance, for parent profile, the various teacher notes, attendance records, grades are shared with on a regular basis. Whereas student users can be sent updates and reminders on homework and assessment details. This ensures improved operations in the school and promotes healthy collaboration with a consistent flow of communication in the school.

Minimal IT and infrastructure cost

Setting up a school management system entails a one-time payment and set up cost when you invest in the software. Besides this payment, there is not much of financial investment in the installation, IT infrastructure, IT maintenance or IT personnel cost as most of the school management software tools are on the web or the cloud. And in case, there are any technical snags that need immediate attention, most of the school management software companies offer schools 24×7 support services to ensure quick redressal of any problems.

In Conclusion

Using a school ERP solution is one of the most effective ways to create a positive ROI, not only for the school management authorities but also for the parent and the students. When selecting a technology for your school, it is key that authorities focus on selecting a strong plan that benefits the school, the teachers, the parents as well as the students.

To get the best out of your software, it is important that your selection process includes a focus on all aspects of the software from easy installation, networking, technical support. Schools need to invest time and effort to create a master plan that outlines the cost of a school ERP software against school expenses and income. Understanding this economic aspect will help you decide the best school management software that meets your needs and fits into the school budget.

school ERP software

Advantages & Disadvantages of Cloud Based School ERP Software

What is your school ERP software bringing to the table?

Cloud-Based school ERP software is slowly becoming a vital part of the educational ecosystem. It is not too long before one will open up the newspaper in the morning to find entire districts that boast of being run 100% on cloud-based school ERP software. In this blog post will look at what this ever-present piece of technology is, its users, its advantages and disadvantages. Use this as a primer or 101 introductions to cloud-based school ERP software to convince the as yet unconvinced!

What is school ERP software?

It is a management software that helps most optimally utilise resources and personnel at your school by more efficiently managing processes centred around administrative tasks.

But what is cloud-based school ERP software?

When this software is integrated with the cloud it ensures all-around accessibility and reduction in storage costs. It’s a system which centralizes all the information on a single platform which can be accessed by administrators, students and parents from anywhere at any time.

How does it do this?

Cloud-based school ERP software focuses on automating processes that are predictable and repetitive on a large scale so as to eliminate wastage of time, resources, and the work of human personnel. All information is stored in the cloud, so people with the right permissions can access this information or initiate tasks from anywhere. Useful!

Who will use it?

While it might seem like school ERP software is a boon for administrators, it has a use for every stakeholder in the system. Students learn more effectively thanks to highly personalised learning and one on one interactions with the teacher. Parents are able to track their children and process payments online. Teachers have better control of their classrooms since they can use the school ERP software as a management tool for each of their classrooms and students. Cloud-based school ERP software is an all-rounder that will be used by everyone to their benefit.

What are the advantages of cloud-based school ERP software?

The advantages of cloud-based school ERP software have been discussed extensively on this blog before. But here’s a quick overview of what the right school ERP software can do for you:

Accurate record maintenance

Cloud school ERP software is a star player when it comes to record maintenance. Merely channel all your administrative tasks through the system and see accurate records being maintained automatically. What’s more, since this is a cloud-based system, these records are now available from anywhere making managing on the fly simple.

Improved communication

Regardless of stakeholder, communication is much improved by the use of a school ERP software. Whether it’s a parent communicating with a teacher about a homework issue or students clarifying last minute doubts, the communication module is secure and reliable – a must have to maintain student privacy. Plus, records of the communications are maintained in the cloud making it easy to refer to when queries arise again.

Remote teaching

In our globalised world, remote teaching helps in building the bridges between the haves and have-nots like never before. Imagine a child in a remote mountain town having the same access to education that an upper-class student in Stanford would? This is made possible by virtual classrooms, one on one communication and a full library of classroom material available online to any student.

Recap:  Automate exam paper management with school management system

Peer learning through student groups

Speaking of student classrooms, research shows the positive impact peer learning can have on students. Data shows us that students learn especially well from their teachers in addition to classroom instruction. Virtual classrooms or student groups created by a teacher via their school ERP software can make this possible even in the most dynamic situations.

Quicker processing of administrative tasks

A big boon school ERP software has bestowed upon schools is the automation of administrative tasks. A majority of these are inherently process driven making them easy to integrate into your school ERP software. Cloud systems help maintain accurate records – a must where precision is required – and stakeholders not in your finance department appreciate the ease with these formerly odious tasks are completed. Parents can pay for the go and accounts can issue a fee receipt within minutes – a real win-win.

What are the disadvantages of cloud-based school ERP software?

Unreliable infrastructure

One thing school ERP software relies on is the access to internet and electricity. When these are unavailable, pen and paper is still king. While we see rapidly growing internet access in India and increased electrification, the reality of load-shedding and power cuts in some areas is undeniable. These are factors to keep in mind when investing in school ERP software – do you have secondary sources of these infrastructural needs to ensure that everything does not collapse around your ears when you need it the most? Ensuring things are in place for your school ERP software will ensure things function at their best.

Onboarding personnel

Every office has is luddite and your school is no different. For legacy employees, switching from the familiar to the modern may be an uphill task – it requires a willingness to learn. Introducing new technology like school ERP software is key to ensuring employee buy-in. Emphasising its usability and efficiency is the way to go here in order to ensure your school has the best school ERP software experience possible.

Workforce restructuring

A predictable consequence of school ERP software is the automation of certain tasks – this might mean that certain roles are now obsolete. However, this does not mean an automatic mass reduction of the workforce but encouraging employees to adapt to a new system where their roles have evolved to have higher integration with this new piece of technology. Skills are better distributed and employees can focus on more strategic endeavours and problem solve faster since they are no longer bogged down by mundane, repetitive tasks that are much better handled by school ERP software.

school management system

Automate exam paper management with school management system

When an institution has a great school management system it becomes really easy for them to automate and manage the whole examination process. These systems are capable of performing a wide range of functions related to examinations. For example, if a school wants to analyse the examinations based on the grades and marks achieved by the students in tests and assessments such type of tasks can be performed easily.  The best part of these systems is that they can make the entire system go online.

Making the teachers’ jobs easier

In most cases, it is the responsibility of the teachers to perform various duties related to examinations and one of them is calculating the marks scored by the students in the exams. However, if a school uses the smart school management software then it need not worry in that respect as well. These systems are capable of automatically computing the marks scored by students in the examinations without any problem whatsoever. It does not matter what kind of test it is – it could be a descriptive one or an objective one. These systems would compute the marks without any problem and in a jiffy as well.

Recap: School management software to manage the chaos during peak admission season

Detailed report centres

These online school management system products come with detailed report centers too. Here schools can score all the results of the different examinations that they conducted throughout the year. Since there is sufficient storage space as they can store a lot of data over here without a threat that it may get lost later on. They can also go back and view the reports as many times as they want. Apart from that, there are provisions for sorting these results on the basis of different categories as well.

Report generation

This system works on an automated basis and this means that schools can create reports for various examinations in a very short span of time.

This software is extremely necessary for a school. First of all, it helps a school save a lot of time that would otherwise have to be spent in order to create reports manually. This helps the people working in the school focus their energies on other important work as well. It is also beneficial for the students as well as they do not have to wait for ages in order to know how they performed in the last examination. Such system provides teacher’s the breathing space that they need so badly. Since the examination process takes a less time to get completed they get more time to teach the students the courses.

It capable of generating various kinds of reports such as Exam wise report, subject wise report, consolidated report, combined report and reports based on student rankings per class, batch, subject and attendance. Using this, an institution can always create individualized reports for students and check how well they are progressing. In case of children with special needs as well as ones who are academically not at par with their peers, this is an important facility to have. These systems can also generate reports that contain detailed statistics and charts of students’ performance.   

school management software

School management software to manage the chaos during peak admission season

School Management Software to ease the admission process for schools and parents

School admission season is just around the corner and for schools and educational institutes, this is one of the busiest seasons of the year. During this season all departments in the school find themselves burdened with by cumbersome processes and manual paperwork as they try to maintain a record of applicants, conversions, admissions, fees, transport etc.

To manage this mammoth task can be very overwhelming for the school administration team, especially during the peak admission season. The ensuing chaos can often lead to human errors – many of which can mar the image of the school.

Today, schools across the world have started relying on technology to help them function more effectively and to teach more engagingly. Using a school management system allows schools to surmount their admission time challenges and helps to automate the entire process making it faster, more accurate and most importantly saving the time and effort of all involved in the process

How does a software for school management ease the admission process?

Online creation and distribution of school prospectus

To start with, using a software for school management is one of the best ways to create and distribute the school prospectus to interested parents. Parents looking for information about the school and its facilities, need not wait for the administration team to mail them a prospectus, but they can simply download the same at their convenience.

Maintaining Digital Copies of Student Data

With the help of a school ERP system, the admission authorities can maintain a record of all the school applicants over the years, their educational records, contact details etc. These records can be easily saved and accessed when needed, thus saving the school authorities hours that would have been lost copying the data manually from the application form into the books.

Maintaining Acceptance and Rejection records

The school ERP software enables the school to maintain easy records of accepted and rejected students. The software also allows for automatic sending of emails to the parents informing them of the same, and easy printing of lists if needed. Additionally, if a student is rejected, the school ERP software has the facility to analyse the individual application of the student individually if needed or in an enquiry from the parent arises.

Recap:  How Can Blockchain Technology Be Used in Our Schools?

Storing Student Data in a secure manner

Once the students have been accepted into the school, you can use the school management software to assign a registration number to the students to avoid duplicity of information.  Additionally, all the student information related to class, subject, birth certificate, transfer certificate, medical history, photographs can be stored securely in the system.  This software system can then be kept safe by allowing access to only a limited people

Simplified Fee Management

The school management software would also help with fee management for students. During the admission peak season, there is an overflow of parents making various payments.  A school management software would help the administration team to keep a record of the various payments, generate automatic receipts, and payment reminders if needed.

Additionally, in case there were any cancellations, the school ERP would generate refunds, and payment slips according to the procedures followed by the educational institute.

Class timetable generation

Using a school management system, the teachers in the school will be able to generate classroom timetable at the easy click of the mouse. These timetables would save the teacher’s time and could be customised according to the teacher’s preference. Modifications to the online timetable would be simple and students could be notified of changes in the real-time

Easy communication with parents

The admission season and the start of the academic year is a time when the parents have a lot of questions and enquires that they need to make to be addressed immediately. A school management software that uses a discussion board or a chat forum allows for such queries to be handled and addressed immediately, leaving no room for doubts or false impressions.

Automatic Report Generation

Another essential task that is central to the admission process is the generation of internal reports – related to the admission process, payment updates, student information. The use of a school ERP ensures that all these reports are easily accessible and can be generated without any hassles.

Trend Analysis

The use of a school management software enables the school authorities to understand trends and act on the same. For instance, if there is a fall in the enquiries or a rise in admissions from a certain location, then the school can understand these trends and act on them accordingly.24 Hours Access

One of the best advantages of working with a school ERP system is that it allows schools administration, interested parents and prospective students access to information like school notices, timetables, parent testimonies, FAQs etc. at any time and place without having to wait for the school office hours to open. Access to this important information is often the deciding factor when parents have to select a school for their children

In Conclusion:

The admission reason is one of the most critical seasons for schools and it determines the performance of the school for the entire academic year. Schools that are able to work efficiently during the peak admission season, bear the fruits of it through good admission rate and monetary success.

The admission period is also of the first times that the parents interact with the school and it is critical for the schools to create a favourable impression of administrative efficiency and confidence before the parents.

However, with the constant enquiries and walk-ins, it is often impossible for the school the collect all the data and keeps the communication constant with parents. Using a school management system at this point keeps the admission process organised and chaos free, thus allowing schools to ensure that all their resources are concentrated on the student and offering him the best.

Are you also looking for ways to simplify and automate your school admission process? Visit

blockchain technology in schools

How Can Blockchain Technology Be Used in Our Schools?

This is not just a new sensational buzzword for geeks

If you have received a WhatsApp forward, read a newspaper, or been on the internet in any form in the last few months, you would have come across a mysterious new word – blockchain.

What is Blockchain Technology?

Blockchain, simply put, is linked records that are perpetually growing. These records are called “blocks”. These blocks are secured using cryptography. There is no centralised governing body. Fairly easy to understand, right? As you probably have guessed, the applications are endless. It has revolutionised technology, governance, economics, information exchange, trading…the list is endless. Blockchain technology is used in everything from cryptocurrency to creating safer public information databases.

In every practical sense, blockchain technology can replace middlemen in every sphere of life. It is a tech-based, neutral, reliable conduit between two parties, without the need for a person prone to human error and fallible to facilitate it.

Blockchain Technology in Education

So, all this sounds like a pretty interesting technological innovation. And clearly, it’s caught the public’s imagination. But how does it matter to the educational ecosystem? Schools and colleges are in the business of educating the young, not managing huge databases, right?

Well, not entirely.

Any operation as large and distributed as education in 2018 will find a use for blockchain technology. Educational institutions are not just your village school with a single classroom, but a large-scale, multi-institutional operation that runs on the whims and fancies of many moving parts – their stakeholders. Running a school is not a simple process, but it can be made simpler through the use of blockchain.

Here are a few ways blockchain can be implemented in the running of your school or college:

Run schools more efficiently

If you are a larger institution, with numerous branches, using blockchain technology will help keep information passing between each individual school secure. Imagine easily saving, sharing, and authenticating official student records and certificates without worrying about security or having any privacy concerns. Using blockchain at your school can ensure student safety in the electronic realm like never before.

Guarantee Authenticity

Speaking of credentialing, are we not all ready to never attest another certificate or report card ever again? Thanks to the unparalleled security blockchain technology offer, this kind of credentialing or authentication becomes even easier. No more running from pillar to post just to get 10 copies of your marks card attested just so you can apply in time for a postgraduate degree abroad. Instead, blockchain technology would enable you to guarantee the authenticity of any institutionally issued documents. Reduce fraud and focus on learning instead.

Recap: School ERP system with online examination management

Break Boundaries

Using blockchain technology at your school means an expansion of its horizons. In an increasingly globalised world, collaboration with external bodies is practically a byword. One cannot afford to remain isolated and in the dark ages due to a fear of cheating. Blockchain technology helps eliminate this fear since it helps authenticate the security and credentials of the institution you are partnering with. Expand your students’ classrooms beyond four walls and bring the world to them. It is what they deserve!

Easing up Administration

Whether it is authenticating training for returning learners or authenticating micro-payments, blockchain technology can become a significant part of the learning ecosystem. Imagine being able to authenticate microlearning across various systems and platforms and then authenticating micropayments also…without any middlemen! This is the very heart of blockchain – the elimination of expensive, unreliable middlemen in what should be straightforward transactions. Administration of learning just became less cumbersome!

school ERP system

School ERP system with online examination management

These days, plenty of schools out there are using school enterprise resource planning (ERP) systems that come with online examination management system facilities. The main aim of using these systems is to make sure that it is easier to conduct these examinations – this also means that the entire experience is a lot better than what it used to be earlier. Now with the help of these systems schools are able to create various kinds of examinations on the basis of grades and marks scored by students. They can also club exams together if the need be. It also helps that these online systems can calculate marks automatically.

There is no need for any human intervention whatsoever. This can be done for both descriptive as well as objective examinations. The report centre facilities available with these systems are extensive, to say the least. This is also something that is expected to benefit the schools a lot. These systems also make it really easy for schools to generate reports based on various exams that they are conducting. They work in an automated manner and take very little time to generate reports based on the schools’ demands as well. Thanks to the charts and statistical data used in these reports it is possible for the schools to get a better analytical view of the reports.

These systems follow a whole lot of evaluation systems such as GPA (grade point average), CCE (continuous and comprehensive evaluation), CWA, and ICSE (Indian Certificate of Secondary Education) to name a few. Apart from this, schools can also use the evaluation methods that are normally available in these systems. With the help of these systems, schools can set up the formulae that are required in case of examinations such as GPA, CCE, and ICSE to name a few. They also include special arrangements for unconventional subjects such as assessment for speaking and learning (ASL) as well as the sixth subjects of CCE.

The reports published in these systems are normally in accordance with the standards prescribed by the central educational boards of the country where the system is being used. There are different kinds of reports that can be generated from these systems – they may be mentioned as below:

  • reports based on exams
  • reports based on subjects
  • consolidated reports
  • combined reports
  • reports on the basis of student rankings in a class
  • reports based on batch
  • reports based on attendance

What are the tangible benefits of these systems?

There are various benefits of a school ERP system, equipped with such features. With the help of these systems, schools can assess how well the students are learning and that also as many times as they want to.

Assessing the progress of students

These systems make it very easy to create exams at any time of the year so that the school can get an idea of the progress being made by the students, or the lack thereof.

Eliminating unnecessary and costly examinations

These systems also help the schools do away with the requirement to grade students and the costs incurred in such processes.

Since it is the ERP for schools, which is basically an automated system, that is doing all the work for them, the schools can get the entire process over and done with a lot of ease. It is the computer taking the examinations, generating the question paper, assessing the answers, and creating the reports. This means that schools are able to save a whole lot of time and manpower as well.

Providing instant feedback to students

These systems also help the schools get instant feedback on how well the students are doing. This, in turn, helps the schools provide quick feedback to the students as well.

Normally the kind of online school ERP system being talked about over here does the checking really quickly and this is the reason it is able to generate reports in such a short span of time. This also means that the students do not have to wait for a lot of time in order to know their results.   

Eliminating costs normally related to exams

With the help of these online systems, schools can eliminate the need to conduct examinations on paper.

This is beneficial in so many ways. They can save paper, time, and money that is needed in huge amounts in order to conduct examinations the traditional way. As has been stated before, since the entire process is being executed by computers schools would not need to use paper at all. One report states that in 18 percent of the cases materials printed by corporate entities on paper become outdated after a month. Just imagine what would happen after a year – how much paper would be wasted this way. With the new systems, there is no need to buy and use paper for different kinds of works normally related to examinations.

Storing paper – and that too properly – can be a major headache for schools as well. In most cases it is. With paper, there is always a chance that it could be lost or get damaged. If either one happens it means that precious records and documents are lost. However, when the entire system is taken online it means that such issues do not arise at all. The records and documents also stay absolutely safe. If the school can use cloud storage facilities or take data backup it is even better.

It helps save time

A computer operated the system such as this can help a school save a lot of time that would otherwise get taken up by examinations done the normal way. Normally, in an exam a lot of people in the school involved and all of them have very important roles to play. However, in these school ERP systems, the questions are already there in the database. This means that teachers do not have to set question papers a few days before the exam and thus expend precious time and energy that way.

They can do it on the very day the exam is being taken or just the evening before the same. They also do not have to check the papers since these online systems are capable of doing that as well. It also helps that these systems can generate the reports really quickly. This means that students do not have to wait for ages in order to know the results.

Intangible benefits of these systems

Apart from what has been said already these online examination management systems come with a few intangible benefits as well. They can be elucidated upon as below.

Recap:  Boon or bane the usage of mobile phone for students?

Access from any place and at any time

Since the entire examination is happening online all a student needs to take part in the same is an internet connection. The location of the student is not really important in this case.

It is a lot more secure

When compared to the traditional way in which these exams are conducted the online systems offer a whole lot more security. Even in the case, the papers have hacked the teachers and administration can always change them even at the last minute. However, since the questions are generated on a random basis it is quite difficult to hack them as well.

Greater consistency

These systems are a lot more consistent as well and there can really be no doubt about that.

The way these systems function it is really hard for any person to alter them at the last moment without the prior permission of the school. It is also very difficult to leak the papers in these systems. Apart from that, the question of partiality in checking the answer sheets can be ruled out since it is the system that is doing all the checking. Students will be marked according to how well they have taken the examination.

These systems also generate question papers on a random basis. This means that no two students have the exact same question paper and this, in turn, rules out the possibility of cheating as well.

The main aim of these systems

The way examinations are conducted in the traditional domain always leaves a lot to be desired. The main reason for that is there are way too many loopholes. This is where these systems can come into play and such a major role by just plugging the gaps in the system.

Modules in these systems

These systems have a number of modules as can be expected in software products of such nature. One of the modules deals with information regarding the students or candidates. This helps the schools keep a proper record of all the candidates taking the exam. There is information regarding the teachers related to the exam as well. This way, the school is also able to keep proper track of all the personnel related to these exams. Apart from these, there are modules that help schools set up question banks from which they can use questions for the paper as well. Apart from this, there are modules that allow the students to take the exam.

mobile phone in schools

Boon or bane the usage of mobile phone for students?

It is needless to say that this is the day and age of technology. The most evident example of that is the proliferation of smartphones. Everyone has one. Even children are proudly flashing their smartphones these days and using them at all times. In almost all cases, these smartphones are being given to them by their parents and there are various reasons for that. In some cases, they just want to make sure that their child has what they wants. In other cases there is a genuine wish to make sure that their kids are abreast with the latest happenings in the world.

The question that needs to be asked in this case is how this is affecting their education.

Is it a bane?

There are several circles where it is sincerely believed that using smartphones at such tender ages can have a pernicious influence on the children. In fact, there are some experts who say that children under the age of 16 years should not be allowed to use them at all. They have also placed the onus on the teachers. They say that they should not allow such usage until and unless there is no other way to do things. In fact, it is being believed that such usage is actually promoting bad behaviour among students as well.

Creating disruption

As has been said already, smartphones are being seen to have a disruptive influence in classrooms. The number of children using them and bringing them to class is always going up. This has created a situation of sorts for the teachers as well. The seriousness of the situation could be understood from the fact that even primary school students have these gadgets. Some of them have tablets as well! The biggest concerns, in this case, are over unsavory elements like pornography and cyberbullying.   

How are the schools dealing with it?

Different schools around the world have reacted in various ways when it comes to dealing with the bad side of using these devices in schools. Some of them have partially banned the use of such devices and in some cases, there is zero tolerance being shown. Experts say that the pull of using smartphones in the classroom is one temptation that students are finding quite hard to resist. However, they say that instead of banning it outright schools should give some thought to how their proper usage can be promoted in classrooms. They suggest that students could be allowed to use them in cases where the teachers themselves ask them to do so.

Getting access to technology at a young age

One of the biggest issues, in this case, is that children are getting access to technology at an age when they may not even be ready for it. Parents often ask experts when they should give their children their first smartphone. In answer to that, they say that the ideal time is when they are at ease with the idea of them watching pornography. Children, experts say, are a curious lot and they would always check those things out when they get hold of a smartphone.

The importance of adult supervision

Experts say that if a child is given a smartphone before the age of 16 years there should be strict monitoring by the adults to see that nothing untoward is happening. It is very important that they are shielded from social ills such as racism and violence that is freely available on the internet these days. Ideally, they should be using smartphones in order to get a rough idea of the world that they live in and further their knowledge. It should be used for improvement.

How can they be beneficial?

It would be completely wrong and unfair to assume that nothing good can come out of using smartphones in schools. Just like two sides of a coin technology too has its benefits – even for kids in schools – and probably these benefits outnumber the ills significantly. These days, learning and school management systems are being created with the view of making education better and easier than what it was earlier. These technological systems are available only on the internet and this is perhaps the biggest reason why students should be encouraged to use smartphones in class.

Information on hand at all times

One of the biggest benefits of these enterprise resource planning (ERP) systems and software products is that students always have all the information they need at their fingertips. These technologies are dashboard driven and they are pretty user-friendly as well. They are designed in such a way that the students using them have a great experience. Here they can get all the information of their school such as the latest news, birthdays, events, leave applications, and discussions to name a few. This enables them to plan their schedules properly enough and maximise their time.

Making communication easier and better 

These school management systems have also made it really easy to communicate with teachers and fellow students regarding studies and other important issues. These systems come with inbuilt messaging systems and this makes it really easy for them to send and receive messages to and from other users in the network. In fact, these systems are beneficial for other entities related to the school such as parents, teachers, and administrators as well. Communication done on these systems can be used for future references as well. Students also get automated messages from these systems about all important affairs in their school.

In almost all cases these communications remain private and this is a great facility to have in this day and age of peer pressure. Thanks to this students can sort out their doubts and get answers to questions that they would be afraid to ask in the class. This is because there is always the fear of being mocked by their fellow students for asking those questions. Since this can be done at any time in the day students are encouraged to study at all times and this only benefits them in life.

Recap: Tips to Hire the Right Administration for your Institution

Help with attendance

With the help of school management systems students can also keep track of their attendance. They can know how many classes they have missed, how many classes remain in a session, etc. This way, they can get to know whose classes they have missed. In case there are important classes in that list they can take notes from their peers. This, in turn, helps them stay updated with all that is being taught in the class and they never miss out on anything.

Distance education made easy

These school management systems have made it incredibly easy to attend classes no matter where the students are. This has been possible because the distance education facilities that are built into these systems. Now, even if a student is not keeping well or cannot attend classes physically because of some other reason she or he can still be part of the same. With the help of these systems, they can also collaborate with their fellow students. The best part of all this is that these classes can be recorded for later use. This benefits the students immensely as they always have ready references. In fact, these systems are so advanced that students can clarify their doubts during these sessions as well.

Uploading assignments

These school software come with inbuilt assignment facilities as well. This means that as a student one can get the latest information on any and every new assignment being created by the teachers. They can complete the assignments at their homes and then upload them on these platforms where the teachers can assess them and provide them instant feedback. The quality of the entire process and the speed at which it happens are really beneficial for the long-term development of the students.

Creation of discussion based forums

An important part of growing as a student is to be aware of what is going on all around the world and expressing one’s views on the same. These school management systems make that possible with their inherent discussion facilities. Over here it is very easy to create such forums on various issues of importance. Students can always come in and provide their views on the same. Based on the quality of discussions they can also learn a lot of new things as well and this can stand them in good stead for a long time to come. Such discussions play a major role in broadening the horizons of the students.

Calendar facilities

Thanks to the calendar facilities of the top class school management systems such as Fedena it is now possible for the students to get a whole lot of information at one place. They can learn about all the important events, holidays, and examinations, and that too at one place! Besides, they are also informed about their outstanding dues from these modules as well. They can view such information on a monthly basis, which helps them get ready for the month ahead. It also helps that these systems are really easy to navigate, which helps them get the information in a short span of time.

hire right administration

Tips to Hire the Right Administration for your Institution

Finding the perfect fit is winning half the battle

In a school, the non educational staff is truly the cogs that keep the wheels turning. These invisible soldiers are only noticed when things go terribly wrong. And when things are running smoothly, they are almost invisible. Perhaps this is why thinking around educational hiring is largely focused on management and educators. But this is a grave oversight that schools pay for through the nose, without even realising it. Non educational staff, or administrators, are the people every stakeholder in your institution will invariably come into contact with. Whether it is students seeking the exam schedule or parents approaching them to find out the whereabouts of a missing child or management wanting assurance that everything is running smoothly, administrators are usually the first point of contact for anyone approaching the school. Hiring them, thus, becomes a key factor in how the school is externally represented.

Schools often hire for administrative roles with their primary concern being budget, above anything else. While finances are important, making it king in hiring decisions is a recipe for disaster. How do you know you are getting the best possible talent (within your budget even) for the job? Instead, because no other metrics are used to assess candidates, one is stuck with disinterested, uninspired personnel who are, plainly put, bad fits for the job. This spells disaster for an institution – no one wants to engage in learning at an institution where the first point of contact is inept and unpleasant.

So what should you look for to avoid this? Here are some points to keep in mind when hiring an administrator for your institution:

Don’t undermine person-culture fit

An administrator that does not fit the overall culture of your school will stick out like a sore thumb. It will result in an inability to understand the vision behind their work and a lack of person-culture fit. This dissonance is likely to trickle down to various aspects of the school’s running, so seek someone who instinctively gets your school’s workplace culture.

It’s all about organisation

The administrator’s daily task are largely routine, so look for someone who is naturally driven by process. This person finds pleasure in organisation and the smooth functioning of established process and thus performs well at them. Creatives might be more fun, but someone who finds peace in the smooth running of things or is calmed by a well-balanced spreadsheet is the person you want at the front desk or in the finance department. It is far harder to get a disorganised person to function efficiently, so choose talent wisely.

Seek the tech savvy

In an increasingly technology led educational ecosystem, you cannot afford to hire Luddites to man the administrative desk. Your school ERP might keep processes running automatically, but their efficient functioning is dependent on a human administrator who isn’t afraid of technology. Hire people who have worked with school ERPs before and are comfortable on-boarding onto new technology. People who view computers are threats are not going to help drive your school forward, so keep an eye out for early adopters and natural learners for the role.

Attitude Matters

Administrative work can be stressful, relentless, and painstaking. This is a customer facing role that requires immense patience and a can-do attitude. A grumpy, mean-spirited pessimist is of no use in times of a crisis or when work needs to just get done. Instead, hire the positive, team-player who will keep spirits up while also efficiently getting work done – it might make or break your administrative team.

school ERP softwares

School ERP Software to manage Report Center System

Find out the difference the Fedena School ERP Software Can Make

Data – a key advantage of School ERP Software

The use of school ERP software in automating processes, reducing human error and eliminating labour costs has been discussed extensively on the Fedena blog. But there is another, albeit more silent factor, that is at play that most educational institutions fail to consider. All school ERP software is amassing data about how a school or college functions as it goes about its day to day tasks. It is inevitable – school ERP software is meant to master patterns. The first step in doing so is to recognise these patterns by collecting vast quantities of data on how a school works and then pinpointing trends and patterns that emerge from this information. It is what makes school ERP software so invaluable. Unlike humans, they are driven by data, not by opinions or inherent biases.

So why are more institutions in the educational ecosystem not utilising the wealth of information that is at their fingertips? Perhaps it is a lack of awareness of how to use this data or how it matters to them. Perhaps it is inherent inertia – a lack of desire to change the status quo. Perhaps it is fear of the unknown. How do we capitalise on something when we don’t know how to?

This blog aims to address some of the simple ways you can begin using the data your school ERP software already has to your advantage today. Find out how to when you read on.

The role of analytics in the educational ecosystem

Educational technology is not just about the latest gadget or tool you can wow students and parents with. Data is the secret weapon here that can be used to bring the educational ecosystem into the new age. Your school ERP software is collecting this information already – all you have to do is analyse it to understand your world more honestly and deeply. Analytics is driving entire industries, so why not education?

Analytics supported by data collected by your school ERP software can help make education more accessible, personalised, thoughtful and ultimately useful to students. The goal is not just to help people read and write well, but to give them the tools that will enable them to contribute to society in a meaningful way. Analytics can help define what these tools are and how we can get them into the hands of learners and future world builders.

The Fedena Report Center

Your school ERP software likely has the capability to perform these functions. But if you are still trying to choose the right school ERP software for your educational institution, look for one that is flexible yet robust like Fedena. Fedena school ERP software understands the power of data and has created a dedicated reports module that allows users to access school-specific data to analyse in order to increase the efficiency of functioning. But it doesn’t just stop at the school level.

This school ERP software is capable of micro-audience analysis and generates reports down to the student level. Whether it is analysing financial reports or student trends the Fedena school ERP software is your companion in understanding your educational institution better. How?

Below we go over some of the different types of report you can generate with Fedena as examples:

Course or Batch Detail Reports

The Course or Batch Detail Report lists all active courses at your educational institutions, along with the number of batches offered and the number of students in each course. It is a way to get a bird’s eye view of what courses your educational institution offers, its popularity, and further, identify future courses you can offer based on this information.

Active Student Reports

The Active Student Report lists all the active students present in your educational institution, with admission number, admission date, batch, course, gender, and fee payment status for each of these students. It gives you an at-a-glance perspective on the student make up at your institution, helping you to make educated decisions on processes or programs that affect them.

Recap:  Advantages Of Managing Gradebooks With Student Management System

Employee Reports

The employee report gives you a comprehensive look at all active employees at your educational institution, along with their joining date, the department they belong to, the position they occupy, their current manager, and their gender. Your school ERP software will help you in making hiring decisions that answer the needs of your school according to data, rather than perception.

Former Student Reports

You’ll always call your school home and now your school ERP software makes that easier. The Former Student Report defines all former or archived students of the school, along with the student’s admission date, their leaving date, their batch, courses are taken, and the gender breaks up of these students over the desired date range. This helps you identify admission, graduation, and transfer students over a given period of time.

Former Employee Reports

The Former Employee Report defines all former or archived employees of your educational institution, along with their joining date, their leaving date, the department they were a part of, their employee position, their direct manager, and their gender.

Subject Details Reports

Reports are not just limited to personnel. The Subject Details Report lists all subjects being offered at your educational institution along with details such as the number of classes per week, the batch it belongs to, whether it is an elective, and whether it has an exam or not. The Employee-Subject Reports is another kind of report that can be generated that will also detail all the employees associated with a subject.

Employee Payroll Reports

The Employee Payroll Reports displays all payroll for active employees at your institution. You can also view these details for a specific department.

Fee Reports

There are various fee-related reports that can be generated by school ERP software for your institution at varying levels of detail. Take a look at both fee collection reports and defaulters when you generate Batch Wise Fee Collection Reports, Course Wise Fee Defaulter Reports, Student Fee Defaulter Reports, or Head Wise Student Fee Reports.

student management system

Advantages Of Managing Gradebooks With Student Management System

Exam grades serve as more than just numbers ranking the performance of students in a school. A gradebook is a reflection of the work that has been done in the classroom. It echoes the learning that the students have experienced and serves as a launch pad for the coming academic. It also gives an accurate description of the students’ progress in school over a period of time

For most parents in schools, this gradebook is the reference sheet which helps them access their child’s performance. The report card is the first and oftentimes only reference and physical evidence that helps them assess how the student is functioning is the school.

Hence it is essential that the gradebook be meaningful to parents. It should be viewed as a tool for accurate evaluation and communication of the students’ progress and academic behaviour without confusing the parents or the school

Using a student management system that manages gradebooks is one of the best ways to create a guidebook that will help the parents and the teachers effectively understand the students and guide them towards academic excellence.

  • Automated Report Card

The student management software has built-in support to ensure that the entire process of grade book generation can be easily automated with a few clicks of the mouse. This saves the school teachers time and effort as the report cards and grade books can be digitally created and shared online with the parents

  • Error Free Report Cards

One of the biggest advantages of using a students information management system to create and manage gradebooks is lack of errors and mistakes in calculations. Creating a report card manually often leads to human errors in calculating the grades or in converting the marks into grades. However, these embarrassing calculating and converting mistakes can be completely avoided with the use of an online student management system.

  • Customizable Report Cards

Using a school management software or a gradebook management software, you can customise your report card to meet the specific requirements of the teaching authorities. The software makes it easy for schools to create a layout that follows the branding guidelines of the school. The software also makes it easy for the schools to display the information that they want to share with parents depending on their internal guidelines. Schools can also customize the display periods and styles for grades ranging from percentage, points, letter grades etc.

  • Reduced workload for teachers and school staff

Using the student’s information management systems empowers the teacher as it saves time and effort by consolidating the critical grading process into a simple could based platform. Using the various tool, teachers can create a point and click ad hoc report generator for nearly any data in the software. This enables them to manage activities more efficiently and keep the parents updated on any trends that they many notices in the student performance. Using a school management software also helps the teachers to flag any missing assignments, enter sub-skill grades for each course at the click of a button and print progress reports at any required time.

  • Flexible Report Card Models

Using a students information management system tools, the school authorities can meet the grade book standards and adhere to the grading scale system defined by the various school board authorities. The schools also have the flexibility to create the grade book in various formats that can be easily viewed & accessed by the parents over emails, mobile apps and websites.

Recap:  Modern gradebook management system to meet pedagogical goals

  • Real-time access to school data

With the help of online student management system, school get access to view the entire school’s data with the click of the mouse. Principals and other school authorities can view the entire school’s performance in a particular subject or a grade’s understanding of a concept at a glance – thus helping the schools access and comprehend the student learning in real time and at a glance. Gradebook management tools also allow for related school data to be downloaded in various data formats from excel sheets to pdf documents.

  • Faster creation of report cards

At the end of a school year or a school semester, one of the most anticipated documents is the report card. Parents eagerly wait for these school documents that help them evaluate their child’s academic progress during the course of the year. However, creating gradebooks can be a tedious and monotonous process as each teacher manually works on calculating marks, then waits for other grade teachers to share their inputs, ensures that each report card is then signed by the necessary school authorities.

However, the use of a gradebook management system ensures that all of these processes are taking care of online, from automatic calculations and conversion, multiple teachers working at the same time, digital signatures and emailing gradebooks. All of these ensure that the gradebook is created within minimum time and shared with the eager parents at the earliest.

  • Integration of additional elements in the grade books

Using the online student management system, teachers can easily add in additional elements into the school grade book. From attendance records, late coming reports to disciplinary statements can easily be integrated into the grade book – thus effectively ensuring parents updated about every aspect of their child’s school behaviour and performance.

With the implementation of new teaching systems and programs, the workload on teachers and school coordinators has increased by manifold. This specifically refers to those responsible for tabulation of assessment marks and creation of school grade books and report cards. Creating a grade book, requires multiple calculations and conversions and the use of a gradebook management tool makes the task easier for schools. It also helps to enhance the teacher-parent communication – making report cards an essential tool to help guide the students to reach academic and personal excellence.