student attendance management

Importance of Student Attendance Management System

It is a common sight in schools, colleges and educational institutions all over the world to see the teacher take students’ attendance at the beginning of each school day, and sometimes even multiple times during the course of the day.

Even in virtual classrooms, taking attendance is a mandatory routine at the start of every class. 

Tracking student attendance helps the teachers to keep track of student absenteeism and punctuality. It helps schools understand the average percentage of students attending school each day in the given year and helps them find ways to avoid dropouts. This information, when shared with the government authorities, also helps them work on policies to reduce truancy and keeps kids in school.

However, there are also many disadvantages of manual attendance system – 

  • It is a time-consuming process
  • Huge amount of paperwork involved
  • Reduces the classroom teaching time and productivity of the teacher
  • High scope for human error when tabulating attendance
  • Students can manipulate the system in many ways

The process of manually tracking attendance has always been a complicated and cumbersome task. Over the years, several solutions have been developed to record student attendance. The most popular of these is a Student Attendance Management System. 

What is Student Attendance Management System?

Student Attendance Management System eliminates the pen and paper attendance marking process and promotes online attendance recording just in a click. With this module, teachers can manage and track student attendance information from both mobile and desktop devices. With RFID device integration, the whole process becomes automated as students can scan their digital card in front of an RFID device, and attendance gets automatically recorded in the attendance management module. It minimizes the teacher’s workload as teachers don’t have to spend their valuable time marking attendance.

Attendance management module as help in tracking late-comers and early dismissals. Parents can monitor their child’s leave requests and track complete attendance reports from their mobile device. The system makes daily attendance hassle-free and frees up the teacher’s classroom time so that the only focus is on teaching and imparting knowledge to the students.

They help keep accurate records faster and have become vital to the operation of schools over the years.

Purpose of Student Attendance Management system in School

The key purpose of using a student attendance management system in schools is to automate the attendance process. However, besides this, there are a few more important reasons to invest in a student attendance management system in schools.

  1. Attendance Tracking In Real-Time

A student attendance management system helps to track and store the attendance data in real-time. Besides student and staff attendance, the system also helps school admins in maintaining and tracking leaves applications, arrival & departure times, lunch breaks, and vacations of staff members & students.

  1. Automate The Payroll Process

If the Payroll management software is coupled with the attendance management system, then the payroll process becomes automated and more efficient. The school HR can easily track absences and leaves of staff members at one glance, and adjust salaries as necessary based on that information.

Using the system also reduces the chances of errors in the payroll system. Since the biometric system calculates the exact working hours, holidays, the HR team is less susceptible to make errors in tabulating the payroll.

  1. Absence of Proxy Attendance

In many schools, especially the higher grades, students manipulate the daily attendance with proxies, buddy punching or tampering of records in a matter of concern. Using a biometric/RFID system with an attendance module makes it virtually impossible to fake attendance, as each individual’s biometric information is unique.

This ensures that the attendance is accurate with no opportunity for student manipulation. It also improves the punctuality and the discipline of the students. 

  1. Instant Notification To Parents

The integration of the student attendance management system allows schools to track attendance and absenteeism using biometric data. This data is in real-time and the software can send automated emails and messages to the parents to notify them immediately if their child fails to make it to class. 

  1. Improved School Security

Using a student attendance management system with biometric software ensures that only students and employees with valid biometric credentials can access the school. Moreover, the institution can alert the parents about visitors during school hours and keep track of them.

Key features of Attendance Management Module in Fedena

Fedena’s offers an RFID card or Biometric device integration with an attendance module, that the school students and staff can use to record their attendance. Using an RFID Card or their biometrics like the fingerprint, they can log in to their daily attendance. This vital data is saved in the device and then synced with Fedena using the Fedena SIS Access app.

Below are the key features of the attendance management module in Fedena

  • Biometric Integration

The key feature of the Fedena student attendance management system is that it integrates with Biometric & RFID device so that daily attendance is automated, thus saving precious classroom time.

  • Track Attendance In Different Formats

Fedena student attendance management system gives the school the flexibility to track staff and students in different formats–full-day, half-day, weekly, monthly, or even subject-wise.

  • Track Latecomer & Monitor Leave Request

The student attendance management system tracks latecomers. It also allows for emergency leave approvals. As an example, an employee can request leave through their Fedena accounts in an emergency, and their reporting manager will be notified and can approve or reject the request instantly.

  • Track Attendance via Mobile App

Traditionally, attendance is recorded by the teacher in front of the class. However, Fedena Mobile App enables faculty to manage attendance from any location. 

  • Employee Attendance & Leave Management

An attendance management system can also manage the attendance of teachers and other school staff using the software. It simplifies the management of employee attendance, punctuality, 6leave requests, and automates employee salary calculation at the end of each month.

  • Comprehensive Report Generation

All attendance data in Fedena is stored in digital format, which makes it easy for the school admin team to generate student and staff attendance reports in the format they desire.

In conclusion,

Today, student attendance management systems like Fedena are becoming a mandatory part of the digital revolution, taking over schools all over the world. They are becoming increasingly popular in educational institutes because of the many benefits to the school.

Mobile Learning Solution for School

Mobile Learning Solution for School Students: On the Go

Understanding The Importance of Mobile Learning in Today’s Online Classroom Environment

Online learning is the process of learning through the Internet. This technology is often referred as “e-learning” among other terms. 

Online learning takes many forms, including mobile learning. According to Wikipedia, M-learning or mobile learning is defined as “learning across multiple contexts, through social and content interactions, using personal electronic devices.”

In today’s world, the rapid development of technologies, the affordability of smartphones, and the availability of high-speed internet have made mobile learning possible and even more popular among the new generation of students.

Additionally, all over the world, the COVID-19 pandemic has revolutionized the way students are learning. School closures caused by the pandemic have resulted in over 1.2 billion children in the world learning at home. As a result, e-learning has been gaining prominence, and  Mobile learning is becoming one of the most useful tools for e-learning for students and teachers.

There are two distinct types of mobile learning that schools offer:

  1. Asynchronous Mobile Learning – This refers to online courses that students can pursue and complete on their own time. There is no starting or ending date for these courses. The classes are recorded and made available to the students to consume at their convenience.
  2. Synchronous Mobile Learning – These are online courses with live instructor interaction. The mobile online courses are time-bound and involve real-time virtual interactions. Where students can interact in real-time with the teacher and their peers. 

What Are The Benefits of Mobile Learning Solution for School?

  1. Increased Geographical Reach

Mobile devices allow schools to reach students all over the world. By launching their online courses and content on mobile learning platforms, even students in suburban areas can continue their learning without any disruption. With mobile learning applications schools can open up their classes to national and international students who are interested in the course. 

  1. Variety Of Engaging And Educational Content

While there are limited ways to teach in a traditional classroom, mobile learning offers a large variety of teaching methods to schools. From live classes, recorded videos, podcasts, online learning games, quizzes, documentaries, eBooks–there is a lot of content that schools can offer their students that reinforce the learning and make it more engaging.

  1. Streaming Of Recorded Videos

Using mobile learning, schools can stream the recorded lectures which students can then consume based on their convenience. Students can even re-watch the recordings to enhance their learning and revise the concepts. 

  1. Meets Parental Expectations

Almost all parents expect their child’s school to offer mobile learning solutions in this digital age. Parents today realize the importance of mobile learning as a means of improving student engagement. Allowing teachers to provide more personalized learning experiences, and providing children with quick access to an enormous amount of information.

What Are The Benefits of Mobile Learning for School Students?

  1. Access To The Best Teachers 

Since mobile learning breaks the limitations of geography, it provides students with a ubiquitous gateway into new information, global experts, renowned teachers, and the best learning experiences that they can enjoy from their homes. 

  1. Flexibility Of Learning

The mobile learning program makes it possible for students to access classroom materials from anywhere. Also, the materials are accessible at any time of the day or night, so students can learn when it is most convenient for them, depending on where they live.

  1. Increased Scope Of Learning

A mobile phone’s ability to connect people across the world makes it an outstanding social tool. With mobile learning platform, students can connect with their peers and collaborate on projects and assignments together. It also enhances social interaction and keeps the student community in constant contact with each other.

  1. Students Learn Digital Skills

Our world is technologically driven. For these reasons, we must provide students with more access to technology so they can become comfortable with it.  In the future, technology will be an essential part of education. Since today’s youth are used to technology, mobile learning is not only necessary but also teaches learners the essential digital skills needed in the future.

How is Fedena Learn’s  Mobile Learning is different from other solutions? 

While there may be numerous mobile learning apps, Fedena offers its users an array of advantages with the newly launched Fedena Learn.

Fedena Learn is a mobile learning management system and a school ERP on a single platform. Schools using Fedena Learn can benefit from a powerful ERP solution combined with an online learning platform that allows them to customize online courses, provide an interactive learning environment beyond the classroom as well as manage their online learning and daily academic and administrative activity from one platform.

As a mobile learning solution, Fedena Learn uses leverages smart devices and mobile-based technology that allows teachers to create engaging customized courses using presentations, podcasts, videos, audio, images, text, and documents. Teachers can record the lectures for later viewing at any time and from anywhere. The video courses can be viewed offline by students as well. Fedena also allows students to collaborate on assignments and projects with their peers while teachers use the mobile learning app to track their students’ progress and stay updated on their progress. 

Besides this mobile learning solution for schools, Fedena Learn also manages certain administrative tasks, such as enrollments and admissions. This amalgam of a mobile learning solution and a school ERP allows teachers to deliver media-rich, customized courses that promote an interactive learning environment beyond the classroom, while providing better operational controls for school administrators. Try the free demo today – Fedena Learn

student information system SIS

What is SIS? Purpose of Student Information System

Managing a school is a data-intensive task, where school administration staff members have to manage and store all student related-data such as admissions, financial records, medical records, attendance records, exam reports, guardian details, assignment management, and many other items.

In the past, this critical student data was manually recorded and stored in files and folders. It was, however, time and effort consuming to secure the long paper trail and to ensure the safety of the storage. Furthermore, ease of access and retrieval of student data was equally important in addition to storage.

Today, technological intervention has changed the way that schools, colleges, and educational institutes manage student data. Over the past few years, schools across the globe have adopted student information system SIS that streamlines and manages student data seamlessly.

In this article, we will understand SIS and explore its purpose in academic institutions.

What Is Student Information System SIS?

Student Information System SIS is a critical tool to manage the student data throughout the entire student lifecycle – from new admissions right up to alumni information. It works by creating a digital database of every single student within a central cloud location. It ensures that student data is centralized at one location, accessible by teachers, parents, and students, and is secured by access restrictions. 

Essentially, an SIS serves as a central database managing all school operations. It ensures maximum data organization with a minimum paper trail. However, many SIS platforms have also added features and modules to help manage administrative tasks.

How Does The SIS work At Fedena?

At Fedena, the Student Information Solution SIS is one of the major features of the Fedena ERP system to provide better institute growth and meet the expectations of both the Administration and the students and parents. Schools can use this platform to organize and access academic information, admissions details, finances, and other things related to student data. 

Top Features Of The Perfect Student Information System SIS

Automate Student Admission –

From course enquiry to document submission, the complete admission process can be managed online. This allows students to apply for courses from the comfort of their home and school admins can keep track of every single application from a single dashboard. They can accept or reject the application based on their institute criteria and instantly share the admission confirmation details with students/parents via email or SMS notification.  

Online Exam & Gradebook Management –

Eliminate paper wastage by conducting examinations online. Automate complete examination process from exam schedule planning to report card generation, digitize each and every operation. Institute can plan examination courses and batch-wise,    

Easy Assignment Publishing –

Say bye-bye to paper-based assignment, now teachers can create the assignment online and share with a group of students. Create media-rich assignments by adding various media formats such as images, PPT, PDF, videos. Teachers can track the status of assignments from their portal and connect with students in real-time in case they have any doubts regarding assignments. Students can submit the assignments from both desktop and mobile devices

Seamless Communication –

Reduce communication gap among all stakeholders and enhance the productivity of the entire institution. Parents can instantly connect with teachers and discuss their child’s academic progress. Institute can send notifications about upcoming events, PTA meetings, pending fees, and examination result announcements. With an online messaging feature in place,  parents don’t have to regularly check their child’s school diary to keep them updated about important information.    

Centralized Fee Collection and Billing – 

Simply fee payment process for parents and teachers. SIS Fees Management module, parents can pay online without being physically present in school premises. This minimizes the workload of employees as the admin can easily track the fee defaulters, generate digital fee receipts, automate tax and discount calculations and generate various reports to get an overview of the institute’s financial health. 

Attendance Tracking –

Monitor and mark students’ attendance online. Now teachers’ don’t have to spend their precious time manually marking the attendance of the student. By integration biometric devices with the SIS attendance module, institutes can track attendance in real-time. Send real-time alerts to parents in case of students’ absence.     

Student Record Maintenance –

The primary purpose of the Student Information System is to manage, store and track the student’s related data on a secured environment. This platform allows the admin to store student’s academic records in one place and ensure the only authorized person can access the information. Additionally, institute the rack the academic performance of students and take data-driven decisions to enhance students’ academic productivity. 

Integration with Advanced Technologies –

The perfect SIS should be able to support integrations that enhance the capability of the platform. For instance, integrations such as payment gateways, biometric systems, and video online classes boost the functionality of the system.

Besides this, the perfect student management system is also 

  • Secured Data Storage 
  • Affordable Solution 
  • Customizable as per institution need
  • Easy Accessibility 
  • User-friendly UI
  • Minimize Paperwork
  • Integrates with other tools
  • Offers training and support

Understanding The Purpose of Student Information System SIS

For School Administration Team

  1. For the school administration team, one of the biggest purposes of using a school student information system is that it offers a centralized data repository where all the student-related data are stored in a secure manner. This is important because every student generates a significant quantity of information. The SIS allows this information to be systematically and efficiently be updated on the software, thereby facilitating the administration to keep track of and organize all kinds of information, ready for use at all times.
  2. An effective Student Information System can dramatically enhance the efficiency of the admission process. A single system can track the entire enrollment process, from initial inquiry to acceptance and enrollment.
  3. An SIS allows for the administration team to function in a paperless environment and ensures maximum productivity with minimal paperwork. Thanks to the reduction of paperwork substantially and digitalization of every process, the administration team can enhance productivity and transparency.

For School Teachers 

  1. The SIS provides teachers with a central location to record and maintain student grades in a way that can be easily managed and accessed by them when necessary.
  2. The system allows teachers to gauge and understand the student’s progress by looking at the data trends. Various analytical tools and dashboards that provide various types of filters for varying uses can also be used to track a student’s progress. The result is pedagogical methods and approaches that fit the learning curve of each student.
  3. By using a SIS, teachers are also able to communicate directly with parents using integrated messaging and notification tools, such as instant messaging and email. To maintain privacy and safety, all information exchanged is secured.

For Parents

  1. Parents may monitor their child’s academic progress, grade, attendance, etc., via an efficient SIS, all in an easily accessible format.
  2. Parents can now pay their school fees, fines, or other financial obligations online through the integrated payment gateway. A hassle-free payment option with automatic receipt generation ensures timely payments.
  3. The SIS enables parents to reach out and communicate with the teachers by integrating SMS and email platform.

For Students

  1. Using SIS, students can easily access their daily attendance, timetable, pending assignments, grades, upcoming events and programs, and other relevant information in one central location. 
  2. They can evaluate their progress with each assignment and create study strategies to help them get mastery over the more challenging topics
  3. Using the integrated communication tools, students can connect with their peers or teachers to clear doubts or get a better understanding of the topic.

In conclusion, 

Implementing an effective student information system can help you manage all of your institute’s operations. Students, faculty, and staff can all benefit from such a system. One of the first and most obvious benefits of using a SIS is that it saves time, effort and improves productivity for all the stakeholders involved in the school cycle. In the long run, it helps academic institutes by enhancing school operations and empowering educators to achieve better student outcomes.

online school fees payment system

Go Cashless with Online School Fees Payment System

Go cashless and paperless with Online School Fees Payment System.

Like we all are aware some years back, the method of collecting fees on every institution was very different from what we have in current times. Previously, parents have to stand in long queues in front of the administrative office to pay their child’s academic fees on time and the school admin had to spend an endless amount of time and effort to manage every transaction appropriately. Institutes used to maintain each & every record in the big paper-based files, which was not environmentally friendly and it inflates the excessive amount of paper usage.  

But with the advent of new technology, now fees collection has become a hassle-free task for every institution. Online School Fees Payment System, is every institute’s go-to solution as it automates fees payment operation, compiles error-free calculations, and digitizes fees receipt generation which helps every institution to manage their fees-related functions smoothly and seamlessly. 

Additionally, the admin can create individual digital profiles for every student where they can maintain fee-related records and share it with parents/students so that they can track their pending and upcoming fee payments from their login portal. This minimizes the fees payment delay and keeps everyone on the same page.

Why educational institutes must invest in Online Fees Payment Systems? 

Since the Digital India Program launch, most of the educational institute has embraced the digital technology in order to modernize their campus and boost the teaching-learning experience. Still, some institutes are reluctant to embrace digital technologies such as a cashless mode for fees collection. They are still following the same old traditional approach to collect fees which not only increases the administrative time spent on cash handling but is also inconvenient for parents.

Let’s look at the table to understand the difference between traditional vs online fees collection systems comprehend that why institutes must invest in fees management solutions: 

Traditional Fees Online Fees 
Different ModesCasd, DD, Challan, ChequeInternet Banking, Credit/Debit card, UPI, Mobile Wallet
Record Keeping Paper-Based. Not environmental friendly  Digital Data Storage Availability. 
Data AccessibilityRemotely Not Available. 
Admin has to be physically present on the school premises to access the data.
Remotely Available. 
Access data from anywhere around the world.
Convenience Not Convienent. 
As parents have to be physically present to submit their child’s fees 
Very Convenient. 
Pay fees at the comfort of their home. 
Notification/Alerts Cannot communicate with parents in real-time. Send real-time notifications, alerts
Time Consuming Very. As parents have to stand in a long line to submit the fees.Not at all. Complete transaction in few minutes.

In order to prepare your institute for Digital India, Fedena Online Fees Management module is not only restricted to digitizing fees collection activity but is designed to handle all fees and school finance-related activities in the educational institutions. Let’s see what all can be managed using Fedena Online Fee Management Module:

  1. Cashless Fees Payment –  Students can pay the fees directly via web or mobile app, in the comfort of their home, by using a secured payment gateway provided by their institution. 
  1. Track Fees Defaulters & Refunds – Institute can regularly check the fees defaulters and send notification to students/parents about pending fees via email or sms. Additionally, they can manage entire fee refund process online.  
  1. Customized Fees and Finance Reports – To keep a track on monthly or daily income and expense institute can create transaction reports and share it with other staff members.   
  1. Automate Tax Calculation – Calculate tax on all type of fees transactions – general fees, instant fees, transport, and hostel fees. Institute can create various tax slab such as VAT, GST and more. 
  1. Add Discount and Offers – Adding discount and promotion with traditional fees collection approach is not feasible as when parents submit their child’s fees via cheque, DD or challan they cannot add promotion code. But with online payment    
  1. Create Fees Categories – Institute can various fees categories such as academic fees, hostel fees, sports fees, lunch fees and many more. Also, they can set up customised fee structure according to their institution need.  
  1. Manage Donation and Asset Liability – Maintain record of every donation, asset and liability on a single platform 
  1. Personalized Dashboard – Online fee payment module, provide dedicated portal for all stakeholders such can students, parents, teachers and other staff members so that they can view and track school fees directly from their account from both desktop and mobile device. 

Multiple Benefits of Online School Fees Payment Module

There are various benefits that institutes can take advantage of after implementing the Online Fee Management Module in their organization ecosystem.

  1. Schedule Payment Reminder – Institute can schedule payment reminders to automate the fees collection process. 
  1. Minimize Paper Wastage – Digital fees collection to advance paperless infrastructure in your institution. From fee receipt to payment record effortlessly handle every detail online. 
  1. Secured Transaction – The overall online payment environment is much more secure and safe than from offline transactions. As it eliminates the possibility of cash getting lost or stolen vis students during their commute. 
  1. Mobile Convenient – Parents don’t have to depend on desktop devices to pay the fees, they can pay it via mobile devices as well. 
  1. Data Storage and Backup Facility – Store all finance related data on one place and provide data backup facility in case data is lost or stolen.  Along with this, control the data accessibility so that only authorized users can access data.
  1. Instant Digital Fees Receipt – Generate digital receipts in a click of a button. Once the transaction is complete parents receive an e-receipt directly on their registered email ID / mobile number. 
  1. Error-free Calculation – Manually evaluating fees while considering all fines, discount and other factors can sometime prone to human-error or miscalculation, but with fee management module, whole process become automated. 
  1. Detailed Reports – Generate student-wise or daily transaction report in CSV format and instantly share it with top management so that they can take better and informed decision. 

Types of Online Fees Payment Options Available in Fedena  

  • Payment Gateway – Smoothly integrate with the most used payment gateway such as Razorpay, PayU, Paytm, Instamojo and many other. Fedena allow custom integration with most payment gateways of your choice without demanding major customization works. 
  • Credit Card / Debit Card – Paying fees using credit or debit card is one of the most preferred e-payment option among all users. To pay fees using credit or debit card, parents just need to log in to their portal & do the proceedings by filling bank & card details.  
  • Net Banking – Fedena online school fees payment system, support pupolar banks support so that parents can easily pay the online.
  • BBPS Integration- To provide you more options, Fedena has recently rolled out the integration with the BBPS bill payment platform. After registering your Fedena enabled institutes with the BBPS platform, students can directly search their institution, view pending and upcoming fees, and pay the pending amount with the click of a button.

Are you ready to take your institute fees collection process online? Contact us to know more and get a personalized demo today!

school ERP and LMS

How Fedena Is A Perfect Amalgam Of School ERP And LMS?

Go beyond school software with a perfectly balanced integrated solution of School ERP and LMS.

Nowadays, School ERP has become a vital part of all kinds of educational institutes. It automates the daily functioning of school operations and provides a 360-degree view of everyday tasks from a single platform. But implementing just School ERP is not sufficient for institute growth, as it doesn’t provide a holistic learning environment for students.

To fill this void, Fedena has recently launch Fedena Learn which is an integrated solution of School ERP and LMS. With Fedena Learn institute can automate all backend processes while delivering quality education beyond classroom boundaries.

When school becomes Fedena Learn enabled, it allows teachers to create customized courses in any type of media format and let them share this with students. Thus, provide a wholesome learning experience to students and let the teaching-learning practices remain to continue uninterruptedly.     

What is a School ERP?

A school ERP software, sometimes referred to simply as ERP, is software that handles a school’s critical administrative tasks. This includes fee management, admission management, timetable management, attendance management, among many others.

There are many benefits for schools investing in a school ERP software.

  • Saves Classroom Time By Automating Daily Tasks

The teacher is always faced with mundane tasks that occupy unnecessarily their time. With the school ERP system, teachers do not have to worry about managing tasks such as attendance, timetables, grading tests, and summarising report cards.

  • Eases The Load Of The School Administration Team

The school administration team has to deal with large amounts of paper data, including admissions, alumni records, and student records. However, the use of a school ERP allows for this data to be captured and managed electronically.

  • Improves Parent-Teacher Communication

With the help of the school’s ERP software’s inbuilt messaging system, parents are kept informed of all essential updates relating to their child. This ongoing and transparent communication is essential for improving parent-teacher communication.

  • Improves Student Performance

In order for students to learn effectively, a well-structured and highly organized environment is necessary, and an ERP system can help schools to achieve this goal.

  • Helps Increase School Admissions

A school ERP system helps to streamline and automate the admissions process for the school and the students. With the prospectus and the admission process available online, it allows a greater number of parents to apply. Online data management also reduces the burden on the school administration, since parents will receive updates via emails, classes will be tracked, and fee receipts will be automatically generated.

What Is An LMS?

LMS stands for learning management system. Like the name denotes, this software documents automates, delivers, and tracks online courses, training programs, and classes. There are many advantages of using an LMS to deliver lessons in schools.

  • Creates An Engaging Classroom Experience

An LMS brings new Digital materials, devices, and internet tools into the classroom. With these new digital learning toys, students learn in an engaging and interactive way. For instance, tools such as video engage students much better than a black-and-white textbook.

  • Improves Student Collaboration

In addition to sharing, collaborating, and communicating with other students, the LMS facilitates students from across the globe that are a part of the course. The LMS connects students with all their peers and improves collaboration among students by removing the limitations of the physical classroom.

  • Customizes The Learning Experiences

With an LMS system, students can consume lessons according to their learning style and speed. Fast learners can move ahead to explore new topics and subjects while slower learners do not have to worry about keeping up with their class. Flexibility in pedagogical approaches

  • Flexibility In Pedagogical Approaches

Teachers have access to a wide range of tools in the LMS, including videos, podcasts, ebooks – the LMS systems allow the students to choose the best learning tools. In addition, the digital class can be attended from any location of the students’ choice. Improves student learning

Bringing The Fedena Advantage Into The Classroom

Considering the benefits that a School ERP and LMS Learning Management System can bring, Fedena has launched Fedena Learn, a single platform that enables teachers to deliver media-rich, customized courses, promote an interactive learning environment beyond the classroom, and provide better operational controls for admins. 

Features Of Fedena That Bring You The Best Of a School ERP and LMS

  • Offer 50+ features to manage academic and administrative activities

Fedena offers various features such as admission, online fees, assignment, exam, course and batch, bulk data management, HR management, and many other which help in streamlining and automating school daily operation from a single platform.

  • Allows Teachers To Create Engaging Courses

Plain textbooks can be boring for many students, causing them to lose interest in the content being taught. On the other hand, Fedena Learn uses videos, audio, images, text, presentations, and documents to create engaging courses.

  • Allows Teachers To Stream Recorded Classes

Location and time are two limitations of the traditional classroom. The Fedena Learn platform allows teachers to record their classes for later viewing at any time and from any location. Students can even watch the recorded sessions in an offline mode.

  • Allows Teachers To Access The Students Progress Through The Course

Teachers can also use Fedena Learn to track their students’ progress and stay updated on their progress

  • Allows Students To Access The Course At Any Location

With Fedena Learn, It is no longer necessary for students to learn within the classroom; they can learn from a café, from home, even on a holiday – as long as they have a smart device with an internet connection.

  • Enhances Collaboration

This app allows students to collaborate on assignments, receive answers to questions, and continue learning even after classes are over.

  • Simplifies The Student Enrollment Process

Fedena Learn allows institutes to automatically enroll a large number of students in the course using a set of rules instead of the traditional enrollment process, which is time and effort-consuming.

Stepping Into The Future Of Education With Fedena 

As technology advances and smart adoption of current technology drives education into the future, it is transforming education. The use of sophisticated classroom solutions like Fedena Learn, such as Fedena Learn classroom solutions, has made the classroom more than dusty chalkboard rooms. Instead, it has become a smart space where students are engaged and have fun learning.

Furthermore, students are seeking innovative methods of learning that combine adaptive technologies, personalized learning, and gamification to challenge them.

Fedena Learn offers a smart classroom experience away from the classroom.

Visitor management system for school

Decoding Visitor Management System For Schools

What Is Visitor Management System? 

Visitor management system for school streamline the check-in and check out of visitors within school premises. Additionally, institutes can collect visitors’ data such as visitor photos, a reason to visit, visit duration, contact details, and a lot more just in a click.

A few years ago, the aesthetic design for most schools included large gates and fences to keep out strangers and ensure the safety of the students in the school. The gates to this school were manned by a security guard and visitors to the school had to use the visitor logbook and sign in at the entrance gate. While this system worked at the basic level, it could not track where the visitors went nor could it control the length of their stay or even screen them against background details.

However, this changed with the introduction of technology in schools. Educational institutes opting for visitor management software use a digitized school security system that replaced traditional visitor log books with advanced software systems that can be integrated with surveillance cameras, biometric scanners, and lists of unwelcome guests.

Why Does School Need Visitor Management? 

  • Importance of visitor tracking in schools

Schools are responsible for the security and safety of their students and staff during working hours. With such a big responsibility, the school cannot rely on just a manual logbook and a security guard to keep a track of visitors entering and exiting the school building. It is a school’s job to screen and the visitor management system helps keep logs of the people who visit, the visit’s duration, frequency, and other meeting details.

  • Limitations of a school security logbook

In schools, often, it is hard to tell if a visitor is a vendor or a parent, or an enquirer. These diverse visitors cannot be treated the same when approving them, especially if the gate management system is a manual logbook. In this case, it is also difficult to verify the information given and keep a record of the same. On the other hand, a digital system can quickly authenticate each visitor, recognize visitors according to their categories and give them privileges according to their category.  Additionally, a school security logbook is prone to theft, damage, or loss. 

  • Need for instant updates and alarms system

The visitor management system is crucial to send instant updates and alarms in case of emergencies like natural disasters, fires, gunfire, etc. The system can instantly update the school authorities to take immediate action, thus helping save lives.

What Are The Major Features Of Fedena Visitor Management Module 

Recently Fedena has launched the visitor or gate management module so that institutes can keep a track of people entering and visiting children during school hours and also maintain records of people visit in digital format. Below we have highlighted the features of Fedena Visitors Management Module, so let’s have a look:

  • Mobile-Friendly Check-in and Checkout process

Using the visitor management module, the school can easily record the entry and exit of visitors directly through the mobile app with easy steps.

  • Various Gate Pass for all types of Visitors 

Create a gate pass for all the types of visitors to the school. The gatekeeper can record the details of the user when they enter the institution’s premises. If the user belongs to the institution and has an ID card with a barcode, then the barcode can be scanned to retrieve the minimum information easily. Additionally, if a student has to exit the institutions, the visitor management module ensures exit with appropriate approvals, including permission given by authorities, reason of exit, etc. 

  • Visitor Management, User Entry Management and Gate Pass Management

Fedena visitor management module offers 3 types of gate pass – Visitor Management, User Entry Management, and Gate Pass Management which work together to keep our record of entries, create gate passes for student exits, and captures all the data of the visitors such as contact details, the reason for the visit, etc.

  • Know your Visitor

Visitors to the school can be outside users, parents or a guardian to an existing student The visitor management module captures basic details in the visitor entry form and a request notification will be sent to the visitee where they can approve/deny the request. Some of the basic information sent to the visitee include visitor name, contact details, the reason for visit, photograph, and vehicle details.

  • Accurate Visitors Records Graphical Reports 

The digital visitor management system keeps online records of the entries and exits to the institution. This data can then be viewed as graphical records or in a tabular format by privileged employees. 

  • Instant alerts and OTP verification 

Visitee can get instant alerts for visitors that they may have. As security, the visitors will need an OTP for visitor authentication. This ensures that only authorized guests will be allowed on the premises of the institute.

What Are Key Advantages Of School Visitor Management System 

  • Student Safety

Using digital visitor management software, you can keep track of every visitor to the school and keep your students safe from unauthorized visitors.

  • Safe working environment

In a school, large or small, there is an endless number of visitors who need to visit the campus every day. Since the visitor management system captures the details of every visitor–it helps create a safe and secure working environment.

  • Visitor authentication

The visitor management software helps to authenticate the identity of every visitor by collating basic data such as name, contact, and reason for the visit, etc. This ensures that every visitor has a proper check-in and a security screening.

  • Restrict visiting time

Visitor passes can be issued for a limited period of time by the visitor management system. For instance, friends and family can stay longer, while delivery persons will be allowed to stay 15 minutes or longer. 

  • Instant notification for violations

Whenever someone violates their time or location permits, the system shows their details. Afterward, authorities can take action based on the reports, such as adding them to a blacklist.       

  • Instant alerts for unauthorized visitors

The visitor management software instantly recognizes authorized and unauthorized visitors. If there is any unauthorized visitor on the campus, the system instantly sends alerts to the visitee and the school administration team. 

The Bottom Line,

Visitor management software offers a seamless provision to the schools and educational institutes to bolster the security of their students. It helps reduce incidents of truancy, mitigate campus incidents, and promote student security in the school.

Online exam in mobile app

Online Exam in Mobile App – How to attend Online Exam as a Student?

Since the outbreak of the pandemic, due to poor internet connectivity and limited accessibility to laptop or desktop devices, has made it difficult for students to attempt online examinations remotely. 

While considering the current situation in mind, Fedena has decided to launch Online Exam Feature in Fedena Mobile App too. As we all know Mobile phones are a widely used gadget among people, therefore attending examinations from mobile devices is the most feasible option for students. 

Students can appear for online examinations from anywhere around the world at any given time. This feature is useful for all types of institutions such as K-12, Higher-eds, Group of Institutions, Vocational Institutes, and more.

Students can easily attend the online exam, test series, mock test and submit it by using any Andriod or iOS device.

Let’s See How Online Exam Work in Mobile App:

  1. First, teacher can create Exam on Fedena Web App
  2. Student receives instant notification when exam get scheduled or published 
  3. Next, on examination day, students can attend the examination via the mobile app
  4. Lastly, view the answer sheet and exam score via their mobile device 

Know how Online Exams Functions in Mobile App 

Online Exam is now available in Fedena Mobile App, which allows students to attend scheduled or live examinations from their mobile device. Students can attend the online exam, classroom test, and quiz directly from Fedena Mobile App without being physically present on the school premises. Also, view the exam results in the mobile app itself. 

To attempt an online exam from a mobile app, students can follow these steps – 

  • Log in as a student from the mobile app.
  • On the dashboard click the Online Exam, to view the scheduled examination
  • Next, start the examination by clicking on the “View Exam” button and the exam will commence in a separate window.
  • Here students can view the examination questions and marks allotted for each question
  • After answering all the questions, the student can end the exam.

Points to Note-

  • Students can access the exam only on the set exam date and time.
  • Once the exam begins students can neither pause nor stop the exam.
  • Once the exam result is published, students can view their result from a mobile app.

Are you ready to take your institute exam online? Connect with our Fedena experts today.

Features of Online Exam in Mobile App:

  1. Synchronize test on the desktop and mobile devices
  2. Attend MCQ & Subjective Examination- Students can easily attend the MCQ and subjective examination from mobile devices. 
  3. Instant Access to Result – Students and parents can access the exam result directly from mobile app
  4. Real-Time Notification – Students receive an instant notification on Fedena mobile app when exams get scheduled by the institution. 
  5. Avail for both iPhone and Andriod Device 
  6. Interactive Interface- Students can easily check the scheduled or live examination from their account in Fedena mobile app.
Fedena 3.9

Fedena 3.9 with 9 New Features & 10 Enhancements

We all know 2020 has been an unforgettable year for all of us and amongst all the difficulties we embraced new realities and shifted from traditional schooling to online schooling. To support our customers during these challenging times, we are continuously improving our software by adding new features, so that institutes can function efficiently while all their operations are remote.

Again we are here, to kick off 2021 with our latest release – Fedena 3.9. We are excited to share that Fedena 3.9 is now out and live for all our users. In this release, we are featuring 9 new features – Online Exam in Mobile App, Floating Elective Subject, Paybooks Integrations, Gate Management, Assignment Revamp, BBPS Integration, Quickbooks Integration, Notification Management, Gradebook Mark Entry. Besides this, there are 10 feature enhancements and 70+ bugs fixed.  

This time we are dedicating this release to “John Taylor Gatto”, who was an American author and school teacher. Gatto introduces how “Practical HomeSchooling Turns Kids Into Geniuses”  promotes homeschooling, and specifically unschooling and open source learning.

 After teaching for nearly 30 years he authored several books on modern education, Dumbing Us Down: the Hidden Curriculum of Compulsory Schooling, and The Underground History of American Education: A Schoolteacher’s Intimate Investigation Into the Problem of Modern Schooling, which is sometimes considered to be his magnum opus.

He was awarded New York City Teacher of the Year three consecutive years while also being recognized as New York State Teacher of the Year in 1991.

On October 25th, after a long battle with health issues, Gatto departed this world at 82 years old. He leaves his legacy behind that inspired thousands of people to challenge the premise on which our education system was built.

What is New in Fedena 3.9 release?

New Features:

1- Online Exam in Fedena Mobile App

Online Exam is now available in Fedena Mobile App, which allows students to attend scheduled or live examinations from their mobile device. Students can attend the online exam, classroom test, and quiz directly from Fedena Mobile App without being physically present on the school premises. Also, view the exam results in the mobile app itself. 

2- Assignment Management  

Assignments are one of the best ways to track the progress of both students and teachers. And that’s why we have upgraded our Assignment Management Module by adding various new features in both web and mobile app. 

  • Now creating a new assignment in both web and mobile app is more flexible than ever. We have added new modes for assignment submission, marks/grade entry, comment section, due date flexibility and more. 
  • Get a better view on assignments status Fedena has rolled out Graphical and Tabular Reports in both web and mobile app. 
  • Employees can track the assignment publish date and username details via assignment logs.
  • Students can submit answers for online assignments through the mobile app.
  • Also, students can view pending and submitted assignments, submission details, and marks obtained in each assignment.

To get a detailed understanding of Assignment Module – Check our Support Article 

3- Floating Elective Subject –

With this feature in Fedena, enable an elective group as a floating elective, and subjects from the floating elective group can be assigned individually to the time slots. Check how floating elective subject can be managed in Fedena.

4 Paybooks Integration –

Fedena introduces hassle-free integration with Paybooks integration. It simplifies the payroll and payslip generation process, also easily syncs all employee’s details such as employee type, designation, department, location, and more from Fedena to Paybooks in a single click. Once enabled, employees can access their payslips with the salary structure, and deductions made through Paybooks. Read the complete support article here – Paybooks Integration

5- Gate Management  –

Prevent unauthorized entry into your institute premises with Fedena’s all-new Gate Management Module. Gate management is a mobile app’s first feature to record the entry and exit of visitors, students, and staff members. Our module helps in enhancing the security of your institution and provides detailed graphical and tabular reports on visitors’ in/out timings.

  • This feature is divided into 3 parts : Visitor Management, User Entry Management and Gate Pass Management
  • Privileged employee can access the reports in graph and tabular format and view it on both web and mobile app 
  • Configure form settings, general settings like notification, and prefix for the pass number in the web app.
  • The entry/actions in visitor management, user entry management, and gate pass management will be marked and handled in the mobile app.

6- Notification Management – 

Notifications control in the web and mobile app are settings given to provide better control on the notifications sent from Fedena. The web settings allow privileged users to control what notifications are sent out. And in, the mobile app user can disable and enable the push notifications as well as set a do not disturb time. Read complete support article – Notification Management

7- Gradebook Marks Entry via Mobile App –

Employees can now enter marks/grades from the mobile app for a specific exam, term, skill, and activity. Easily check the mark submission status for the exam, also after entering the marks the employees can instantly view the result. 

8- Quickbooks Integration –

Efficiently manage all your accounting operations with Quickbooks Integration. View the auto-syncing record status in Quickbooks sync available in the Fedena ERP.

9- BBPS Integration-

Make fees payment easy by integrating BBPS (Bharat Bill Payment System) with Fedena. After registering your institute with BBPS, students or parents can search the institute, view pending fees, and make a payment with a click.

Enhancements in Fedena 3.9 Release 

  • Send instant notification in locked mode after submitting the marked attendance
  • “Receipt templates” is renamed as “Finance templates”
  • Inactivate button in payroll category to change the status of payroll from active to inactive  
  • Voucher number setting for expenses
  • Setting to disable available item quantity and price in Inventory
  • Enable assignment accessing privilege for non-teaching members 

We’re continuously adding new features to Fedena, fixing issues we learn about, and making changes based on your feedback. Kindly share what would you like us to improve next and for a better Fedena experience try our free demo. Also, check the complete release note here – https://fedena.com/blog/2021/07/ariel-fedena-3-9-release-note.html

Benefits of Fedena Learn

Benefits of Online Learning Platform for Schools [Fedena Learn]

Fedena Learn is an online learning platform for schools and colleges, built by Foradian Technologies and launched in June 2021. Fedena Learn combines the features of ERP software and LMS software in a single integrated solution. Most educational institutions use separate software for their administration and e-learning purposes.

With the introduction of Fedena Learn, the institutions can now allow teachers to deliver media-rich customized courses, promote an interactive learning environment beyond classroom boundaries, and provide better operations controls for admin from a single platform.

Benefits of Online Learning Platform for Schools [Fedena Learn]

1. Benefits to Teachers

  • Setup and manage course content – Teachers can create media-rich courses and embed e-learning resources for the learners to access from their devices.
  • Stream recorded lectures – Teachers can upload the recorded lectures which can be downloaded by the students on their devices.
  • Improve student engagement and collaboration – The discussion feature available in the Fedena Learn promotes collaboration between learners. Students can ask questions specific to each topic and can be answered by other students or teachers.

2. Benefits to Students

  • Watch recorded lectures  – Students can download the content along with the recorded videos and watch it offline.
  • Ask doubts – Students can ask questions and get answers using the discussion feature available in Fedena Learn.
  • Take notes – Students can save personal notes regarding each topic.
  • Track learning progress – The learners can keep track of their progress in the e-learning platform of Fedena Learn.

3. Benefits to Parents

  • Mobile learning – Parents can access the learning plans and learning contents to help the students learn from home and keep track of the academic activities and performance of the students.

4. Benefits to Administrators

  • One software to set up and manage e-learning and administration – Administrators have to set up and manage only one solution to manage the online learning and ERP requirements of the institution. Administrators and management have to manage only one software vendor to provide the ERP and LMS software services.

Along with these benefits from the online learning platform of Fedena Learn, the ERP modules provide many other benefits. Read top 25 advantages of school ERP software

How Fedena Learn Works?

Fedena Learn works through the integration of the online learning tool with the school ERP. To use the Fedena Learn e-learning features, teachers can access the Learn app, from the top menu

Fedena Learn view in app

Clicking on Learn App, it will be redirected to the course creation platform, where you can create courses and share them with students.

Fedena Learn view

Once you reach here, you can create course content. Check this article to learn how to create and manage courses and content.

Here check the complete video to understand the complete Fedena Learn Process:

Fedena Learn

[NEW] Fedena Learn is now live

Fedena Learn – An Integrated Solution to manage E-Learning & Administration of Schools and Colleges

Digitize traditional classroom experience and simplify daily school operations

The concept of traditional education has entirely changed within the last couple of years. Nowadays institutes have started embracing the e-education system to efficiently deliver online learning material to students and productively manage daily operations remotely. But selecting the right ERP platform which not only simplifies online learning but also allows institutes to automate daily operations hassle-free, is not an easy task.

Therefore Fedena has rolled out a new feature called Fedena Learn. Fedena Learn is one of the key features of Fedena, and it enables Fedena powered institutes to manage online learning & daily administrative tasks from a single integrated platform. 

Fedena Learn is an interactive online learning module for schools and colleges, which enables teachers to deliver media-rich customized courses, offers a robust learning experience to students, and promotes interactive learning environments beyond classroom boundaries. 

Key features available in the online learning modules of Fedena Learn:

  • Create Engaging Courses

Instructors can create end-to-end customized & engaging courses by adding teaching materials using their favorite mediums such as videos, audio, images, text, presentations, and documents.

  • Educate through Videos

Teachers can add video into the courses and other visual content to enhance the learning experience of students. Students get notified about the updates and can watch the video lectures at their own convenience.

  • Mobile Learning

Using Fedena mobile app users can access online learning features, such as:

  1. Students can download content within the app
  2. Watch recorded lectures in offline mode 
  3. Track the course progress
  4. Students can ask any question regarding course and share it with instructors and classmates 
  5. Add MCQ and descriptive quizzes in course and assess how the student is progressing through the course.
  • End-to-end school operation management

From online admission to fees management to employee payroll management all can be done within Learn Module. Apart from the online learning feature, Fedena Learn offers 50+ modules that automate the institute day to day operations and let admin manage all operations remotely.

Learn how to setup Learn Module in Fedena Web App :

Key Benefits of Learn Module in Fedena:

  1. Single click bulk data sync 
  2. Automate students enrollment for courses
  3. Secured, centralized, and one-click access to Learn Module
  4. Enhance collaboration between student and instructor
  5. Promote self-paced learning
  6. Streamline daily academic and administrative operations

If you want to automate institute daily operations and manage online learning from a single platform, consider Learn Module of Fedena. To know more about Learn Module? Visit us at – Fedena Learn or connect with our experts

Mobile App for School Management

Mobile App for School Management – Top Benefits

The Six Top Benefits of A Mobile App for School Management That Will Change The Way You Run Your School.

Technology has transformed every sphere and facet of our lives in many ways and the importance of technology in schools cannot be disregarded. However, in this day and age mobile applications have emerged as a game-changing technology that is revolutionizing the way schools are run.

Today, smartphones and tablets with internet connections dominate our daily lives. These devices ensure that students, teachers, and parents are constantly connected with just one tap. It makes it easier for teachers to impart lesson plans and for students to gain that knowledge. School Management Mobile Apps have also changed the educational institutions’ function daily. It has allowed several manual tasks to be automated, and many complex and critical processes to be carried out with ease and greater efficiency.

In this article, we explore the top six benefits of a Mobile App for School Management, that will define the way you run your school:

1. Online Fees Management

Fee management is one of the most important tasks that is done by a school admin team regularly. For any school, several fees need to be collected such as academic fees, hostel fees, transport fees, etc. Schools also need to set up fee structures for each student based on the grade of the students, category of the student, tabulating scholarships, or any other discounts. Schools have to send fee reminders to parents, as well as generate fee receipts for all payments.

A few years earlier, these fees used to be calculated manually for the school. However, the use of a mobile app has helped to automate the entire process. Thus, making it easier for the administration team, eliminating errors and streamlining the entire process. 

In addition, the mobile app also syncs with the schools preferred payment gateway, allowing parents to view and pay fees online from any location. 

With the help of a mobile app for school management, the fee management for the entire school gets streamlined, thus saving the time and effort of the staff members.

2. Students Attendance Management 

Marking the daily attendance of the students for every class is one of the key tasks for every school teacher. This is a mundane and time-consuming process.

Using a mobile app for school management simplifies the entire process by automating it. The app allows for biometric & RFID device integration so that attendance data gets collected automatically. The faculty can track and mark students’ attendance from the app and then use the data to create comprehensive annual attendance and late coming reports. 

Another benefit of attendance management in the school management app is that employees can request leave directly from their mobile and the admin team can accept or reject this leave application with a simple tap. 

Using a mobile app for school attendance management eliminates the mundane paperwork, data redundancy, and reduces the chances of incorrect data entry. It also keeps the parents updated about the whereabouts of their wards via SMS, push notification & automated emails. 

3. Online Courses Accessibility

A mobile app for school helps the students to access courses online that are saved on the cloud storage. Students irrespective of their location can easily log in with their secure ids and access these courses. To simplify online learning for institutions, soon Fedena has launched an online learning management platform for schools i.e Fedena Learn.

With Fedena Learn institute can create customized courses and deliver these courses to students so that their learning continuous outside classroom boundaries as well. Using Fedena Mobile App, students can download the content, stream recorded lectures, and watch the video-based courses offline mode as well.

Fedena Learn Banner 2

4. Homework And Assignment Management

Another benefit of a mobile app for school management is that simplifies homework and assignment for the teachers. Using the mobile app, teachers can assign assignments to the entire class or a particular group by attaching digital content like documents, videos, images, and puff references along with the task. The app allows teachers to track the deadlines, monitor the progress of the shared assignment, and then share the results and feedback with the students instantly.

The homework and assignment management module in the school management app not only helps the teachers save time but also helps manage the entire process in a paperless and sustainable manner. 

5. Real-Time Communication And Events Update

The school management app simplifies communication between the student, the teacher, and the parents. The inbuilt messaging platform in the school management app helps teachers with instant messaging platforms and allows them to connect with parents and students in real time. Students can also use this platform to connect with the teachers to ask questions or clear any doubts. 

6. Bus Tracking With GPS Device Integration

With the help of bus tracking and GPS integration, it becomes easy and hassle-free for the parents and the school to track the transport system of the school. The mobile app helps the school to manage & optimize the entire transportation operations. The administration team can manage the transport routes, keep track of students, assign a vehicle to students and employees and provide GPS tracking of schools buses so that the parents are stress-free.

In conclusion, 

With the application of mobile app technology, the way schools function has changed for the better. The school management mobile app enables the school administration team to carry out their job duties in a well-organized manner and overcome all the problems and challenges. It empowers them to run to school in an efficient, hassle-free, and streamlined manner. 

School ERP FAQs

15 Frequently Asked Questions About School ERP

A school ERP is a software application that digitizes the day-to-day operations of a school. The software application provides user logins to teachers, students, parents, administrators, principals, and managers of the school. These users can access the school ERP from their computer or mobile device through the internet. A good school ERP can add a lot of value to the school by generating different reports that can save the time of teachers and administrators and can help the leadership to take better and faster decisions.

Below we have highlighted the most frequently asked questions (FAQs) in School ERP, read and understand how school ERP help in improving your institute productivity:

1. Can a school ERP system automate the entire school processes and operations?

A school ERP automates the most important systems and processes like attendance management, timetable generation, fee collection, parent-teacher communication, etc. 

It is also possible to automate “almost all” the school processes and operations using a school ERP. And this requires a lot of customization and implementation efforts. A dedicated team of developers and project managers can help you automate the entire school processes and operations.

2. How institute can manage online learning using School ERP?

Nowadays School ERP system offers an inbuilt online learning feature so that institutes can deliver online learning and customized courses to students even outside the classroom boundaries. Fedena has recently launched “Learn Moduleusing which the institute can create various types of courses and share them with students so that students can continue their learning without any disruption.

Fedena Learn banner

3. How error-free the data, reports, and information that an ERP provides?

The data, reports, and information that an ERP provides are designed and developed to be error-free. During and after the development of the school ERP software, the software goes through multiple quality assurance tests to ensure that the reports and data outputs are error-free. Also, the computer software follows the GIGO(garbage in, garbage out) concept. In computer science, garbage in, garbage out is the concept that flawed, or nonsense input data produces nonsense output or “garbage”.

4. Does it require any manual intervention? If so, why should schools go for it?

A software always requires manual intervention to ensure its proper functioning. The software requires the data to be entered into it manually. Maybe with the advancements presently happening in AI, the ERPs of future schools can operate without any manual intervention.

5. What can the school’s top management expect from a school ERP?

The top management of a school can expect the school ERP to generate various reports to help in compliance and decision-making. The top management can also expect the school ERP to improve the communication between teachers and parents. There are also many other expectations of top management that can be achieved with a school ERP like instant notifications to students and parents, fee due to alerts and fee collection, transportation management, grade-book generation, etc.

6. What is the role of a school ERP in improving the academic performance of students and the pedagogical skills of teachers? 

Improving the pedagogical skills of teachers and improving the academic performance of students do not come directly under the scope of a school ERP software. But a school ERP can help to achieve these goals through the various data it collects which can be analyzed to understand the academic performance and pedagogical skills of a school.

7. Will the teachers or school staff need to visit the school to access any information or feed data into the ERP system? 

The teachers and school staff can access information from the school ERP and feed data from their homes. There is no need to visit the school premises to do the same. The teachers require only a computer with a good internet connection. 

8. Can a school ERP system help in making decisions at various levels?

Yes. A school ERP can help the leaders and teachers in making decisions at various levels. The various reports generated in school ERP starting with the grade book reports of students to the finance reports help the leaders in making the right decisions. The multischool dashboard of school ERP provider various reports to the school owners and board of directors to take decisions from a bird’s eye view.

9. Will the use of an ERP system be a burden for the teachers and the other staff?

The use of an ERP system will not be a burden for the teachers and the other staff if implemented properly and enough resources are kept on the payroll to manage the ERP software. There should be dedicated resources working on the ERP software management to make sure it is running properly. These resources can stay updated about the new features and functionalities in the school ERP software and implement the same in their schools.

10. How much does a school ERP cost? 

A school ERP can cost zero dollars to a million dollars depending on the software provider. There is free and open-source school ERP software available in the market and there are multinational software companies providing ERP software for schools. A good School ERP like Fedena’s price starts in the range of $1299 per year per institution.

11. Is it fair that the school ERP providers charge according to the number of students in the schools?

Not all school ERP software providers charge the schools according to the number of students. If there are features that are used by all the students in real-time like an online examination or online classroom, these features demand a lot of server resources and can increase the hosting and maintenance costs. In such a case the school ERP providers will have to charge the school based on the number of students.

12. How can institutes conduct online classes using school ERP?

Most of the school ERP software contains an online classroom module or will be integrated to another online class software like Google Meet. This functionality can be used by schools to conduct online classes using school ERP.

13. Is it safe to upload the users’ data onto a school ERP system, especially when hosted on the cloud?

Yes, it is equally safe to upload the users’ data onto a school ERP system even while it is hosted on the cloud instead of hosting in a computer in your school. A determined hacker can access the data even if you are hosting the school ERP on your school premises. A cloud hosting can ensure better security as there are data from many schools hosted in the same server.

14. What are the different factors that one should consider when opting for a school ERP?


While opting for a school ERP, the school leadership must consider the following factors.
1. Does the school require a school ERP or a learning management system(LMS) or both?
2. Does the school have resources to take leadership of the implementation and management of school ERP?
3. Have you calculated the total cost of ownership(TCO) of the school ERP and prepared a budget?
4. Have you enquired about the ERPs used in nearby schools in your network?
To know more read “How to choose the best School Administrative Software for your institute?

15. What is Fedena School ERP and how it is different from other ERPs?

Fedena ERP Software provides user-friendly dashboards with login access for teachers, non-teaching staff, students, parents, and management personnel of your institution. There are various modules available in Fedena school ERP which streamline all the processes of your institution. From the admission of new students to generating transfer certificates when students complete their studies, all can be managed within Fedena. Fedena is in development since 2009 and has helped hundreds of schools to automate their system and process. To know more read 101 reasons to select Fedena School ERP for your school.