implement school software

15 Best Practices to successful Implement School Software

A school management software can multiply the productivity of your school a hundredfold if implemented and used properly. Usually schools lack the expertise to implement school software effectively. As a result most of implementation fails and the users stop using the software which in turn shows no result in the improvement of operational efficiency. In most of the cases, the school will switch to another software and will try the implementation process once again to realize that the same pattern happened again.

So what is the right solution to this?

What are the strategies that can be used to make school management software implementation successful? Read below:

1. Choosing the Right A-Team

Find out the teachers and admin staff in your school with computer, software and leadership skills and form an A-Team. You can also invite one or two parents to join the team. Please make sure that this team will have a maximum of 5 to 6 people. This is your A-Team for school management software implementation and usage. Once the team is formed give the team recognition and plan for rewards towards the successful implementation of software.

2. Including the A-Team in Purchasing Process

You must include the A-Team in all steps of purchasing the software including the pricing negotiation. The A-Team can invite vendors to give demo and get pricing details. It is very important for the A-Team to understand the product and vendor in detail and it requires relationship building. Once a software is finalized for purchase, include the a-team in the final purchase process also.

3. Reference checks & visiting other schools

It is very important to visit other schools to understand how the school management software is implemented there. Ask the vendor for references and make sure the a-team visits these schools to get review. Do not avoid visiting failed implementations of the vendor you finalize. You can gather equal information from failed projects similar to that from successful implementations. Make sure all the observations and learning are documented and stored for future analysis.

4. In Depth Demo to understand feature

Ask the vendor for a detailed demo explaining all the features. Do not limit the demo to one instance. A school management software is a complicated software with hundreds of features and you might require minimum 2 or 3 demos to understand all features. Prepare a document comparing the features of all the products the A-Team is evaluating.

5. Understanding Customization requirements

During the demo you will come across many features that might not be tailored according to your school’s unique needs. List down these features and understand from the vendor how these requirements can be addressed. Usually there will be configuration settings that can tweak the feature. Or it might require customization. Check with the vendor how the customization package works and understand the pricing strategies of the same.

6. Setting and Revising clear Goals & Milestones

Set clear goals and milestones for software implementation. The timeline can be 12 to 24 months from starting the demo process. Decide ahead in how many months you have to finalize the product and in how many months the product needs to be implemented completely. Gather info on practical timeline from the reference checks.

7. Budget Planning for 3 to 5 years

You will have to plan the budget for software for a minimum 3 years ahead. Collect all info from vendors on all the direct and indirect expenses in purchasing and using the software for the next 3 to 5 years. Along with the info from the vendor, collect the expense info from reference checks also.

8. Data Preparation for import

Once the vendor is finalized it is time to prepare the data for importing to the software.If your school is already using software, you can export the data from it if possible or you will have to prepare fresh data in the format suggested by the new vendor. As this is the most important base of the software, make sure there are no errors in this initial data set. 

9. Training Phase

Once the data is entered, you can ask the vendor to start training. Training needs to be done in phases. The a-team will be well trained in the software by this time because the time spent since demo, reference and data entry. Make a training schedule and instruct all your teachers to attend the training without fail. Give them certificates for completion of training. Also you can give training to parents and students in the form of short videos.

10. Checklists

Have checklists for the most repeated activities. Like using a specific feature in the software. Once the checklists are created and maintained in a central repository, the common repeating mistakes can be avoided using these checklists.

11. Change management Strategies

It is not easy to introduce a new software to a team and make them use it. Humans are used to resisting changes. There is a lot of information on change management strategies available online. The a-team can learn from those and use the expertise of vendor to handle change management issues.

12. Project management Strategies

If you look closely, the entire school management software implementation and usage for 3 years is a big project with a lot of subprojects. Expertise in common project management strategies can help the a-team to execute the project well.

13. Motivating Users

Outside the a-team also you need a reward and punishment plan for the faculty to make sure of the complete integration of the school management software in their day to day activities. The reward does not have to be monetary. Ask the vendor for tips or find out from schools where the software is implemented successfully.

14. Communication Plan

You need a communication plan to keep the users engaged with software usage. The users include teachers, students, parents, admins and other faculty of the school. They have to be reminded and informed about software usage as well as changes and updates in the software.

15. Maintaining a Sandbox Account

Ask the vendor to provide a sandbox account if possible. The sandbox account allows you to play around with features and make mistakes without affecting the actual data.

campus modernization

Why campus modernization matter for Higher-Eds?

Campus modernization is a popular term used to consolidate all the activities in the digital transformation of a school or college campus using all forms of technology including all kinds of software as well as hardware solutions including the integration of technology in buildings and infrastructure. Different software used in a college like student information systems, administration management software, mobile apps, visitor management software, parent-teacher communication tools, etc. along with the different hardware like bio-metric hardware, GPS enabled vehicle tracking, CCTV cameras, etc. are part of campus modernization projects. A well-coordinated strategy interlinking between these independent tools and solutions lead to a successful campus modernization project which improves the efficiency and productivity of the campus multiple fold if implemented under proper planning and supervision.

The benefits of campus modernization

Along with integrating all the different elements of campus automation, the campus modernization brings a lot of benefits to the campus and the different stakeholders like students, faculty, parents and leadership. A student or faculty navigating in a well modernized campus will feel like living inside a high-tech spaceship as seen in movies.

  • Always connected experience

In a truly modernized campus, everyone will always be connected with everyone else on campus and the online world. This always on experience removes the obstacles in communication and accessing resources by allowing the communication and resource acquisition instantaneous. There are no human interventions and guidance required in navigating a modernized campus. This saves a lot of precious time of students and faculty which can be used in improving learning and teaching.

  • Engaged students and faculty

The modernized campus have shown to improve the engagement ratios of students and faculty multiple fold. Engaged students and faculty are observed to be better aligned to the vision and mission of the campus and participate in all campus activities. The data collected from the student and faculty experience can be used to improve their campus experience further. Along with the existing students and faculty any prospective student or visiting faculty will also feel engaged to the potential of a truly modernized campus.

  • Better learning outcomes

In an always connected campus with highly engaged students and faculty, you can expect the learning outcomes to skyrocket automatically. This happens due to the instant availability of resources required for study and instant communication with peer students and faculty. Along with these different AI innovations available in learning can help the learners and teachers in improving the learning outcome by studying the teaching and learning behaviors of teachers and students.

  • Fast and accurate decision making for leaders

With the enormous amount of real-time data available, the leaders of the campus can take quick and accurate decisions without having to wait for detailed reports from faculties. All reports are available instantaneously and it will contain both the qualitative as well as quantitative data for making accurate decisions. The impact of any wrong decision also will be available as instant feedback to correct and proceed further.

  • Improved campus safety

Campus modernization helps to improve the overall safety of the campus. This is achieved through the smart integration of different tracking and surveillance systems like CCTV cameras, biometric attendance, facial recognition, RFID tags, etc. The modernized infrastructure will also contain tools to detect and alert early about any emergency events probable in the campus environment.

  • Precise cost control

With the always on data available, the cost centers can be identified and monitored in newer and better ways to bring down the cost. This is usually a surprise benefit of campus modernization as most of the leaders expect the cost to rise because of the capital expenditure required in modernizing the campus. Along with tracking the costs, the data analytics can be used to find opportunities to invest and multiply returns in the form of goals in academic performance or profit.

  • Enhanced administrative efficiency

Once all the elements of the campus modernization projects are functional, the job of administrative staff become very easy and efficient. Various administrative staff like drivers, security, house-keeping, gardener, technician, etc. will get access through auto verification of identity and pre-planned timelines and locations for doing their job. This makes sure that all academic and administrative activities are done independently without conflicting with each other.

  • Drives inclusion and diversity initiatives

This is one of the best results of campus modernization. A fully digitized campus allows students and faculty to navigate the campus and access to resources and support without having to wait in queue or requiring special privileges. This helps foreign as well as special need students to feel at home in the campus.

How to achieve campus modernization in your college or school?

You need the right vendor and right leadership to execute a result driven campus modernization project for your institution. Along with the quality of vendor, the experience and vision of the leadership team in your institution also matters because there will be multiple vendors which the leadership team will have to plan to integrate. It is highly advised to hire an experienced for faculty for the campus modernization project or select a single vendor who will work as the single point of contact for multiple vendors. Once the leadership team is finalized they can start with recruiting vendors for the project. Always look for other campus modernization projects completed in your location and learn lessons of success as well as failure. Use these lessons while planning the strategy for your campus. Make sure you have the proper budget for implementation takes care of both money as well as the time required to successfully modernize the campus. Usually projects can spread across multiple years before you can call it as a success.

The major components of a campus modernization project will fall under three categories – software, hardware and infrastructure. Software includes all campus automation and database tools like ERP, data analytics, reporting, etc. Hardware includes all hardware like biometric, CCTV cameras, RFID systems, VR/AR, etc. Infrastructure provides the base and connection between these tools. Along with the buildings, the networking elements like cabling and internet connectivity also comes under this category. And also make sure that all the faculty are properly trained during and after the implementation phase. If you are looking for a campus modernization vendor contact the fedena experts today

Features for School Management Software Users

Must-know Features for School Management Software Users

A school management software helps in the digital transformation of a school through the different modules available in the software. With the help of the right vendor, your school also can get the benefits of digital transformation if implemented properly and with proper guidance. Almost all of the school management software comes with hundreds of functionality and it can be overwhelming for the users in a school to start using all the features and making the school software fully functional. So in most of the schools, a phase by phase approach is recommended instead of going for a big-bang approach.

The following are the features the first time users of a school management software must know and try to start using with the school management software to its full potential.

For Teachers

  • Teachers and institutional timetable

All teachers can and must regularly access the teachers and institutional timetable from the school management software. It can be accessed through a mobile app or from a web browser. From the timetable, teachers can prepare for the upcoming classes well. Along with the timetable, teachers can use the school calendar to keep track of the institution level events that affect or involve their students.

  • Reminders

Reminders or communication tools within the school management software can be used to send alerts and reminders to parents about various things like announcements, holidays, assignments, etc. The parents receive these communications as either text messages or push alerts in mobile phones. All important communication from the school can be sent from the reminder module.

  • Payslips

The human resource management module of a school management software takes care of every HR process of the teachers and other non-teaching staff in the school. Teachers can access their payroll and monthly payslips from the software to download and share for personal purposes.

For Parents & Students

  • School calendar

The school calendar available in the school management software gives a birds-eye view of the academic year activities to the parents. This can be accessed from the parent’s login from the web browsers as well as the mobile app. In the calendar, parents can see different activities like holidays, examinations, parent-teacher meetings, other events, fee schedules, etc. and plan for the same.

  • Messaging teachers

It is very important for the parents to get an option to communicate with the class teacher quickly and effectively. For this, the school management software provides a two-way communication tool that works very similarly to WhatsApp groups. Through these, the parents can send messages to teachers and the teacher will get instant notification for any new message received.

  • Gradebooks

The top priority and prime expectation of the parents from school are the academic excellent of their children. This is understood through the different examinations the school conducts for the students. The results of these examinations are share with parents using grade books. In school management software, the grade books are generated automatically and delivered to parent’s inbox through alerts. Parents can access and download the grade books from their mobile app or web-browser.

For Administrators

  • Student information dashboard

All the data from the life-cycle of any student within the school is available in the school management software in a single place. Whenever the performance of a student has to be analyzed, it can be done from a single place where all the data including but not limited to attendance, academic grades, discipline, non-academic performance, fee payments, teacher remarks, etc. are available across multiple years. This is very helpful in case the parent of a student visits the school and the principal or academic head needs the data about the student from a single place.

  • Fee collection data

The finance module of the school management software provides all tools and reports for the school admins to optimize and analyze the fee collection process. For all the private and semi-private schools, fee collection is the most important activity in an academic year to ensure the academic activities are executed properly. Any delay in fee collection can affect the school operations and this makes this module the most critical and most sought after. The different reports available in the module like fee-defaulter list helps the admins to speed up fee collection.

  • Custom reports

This is a handy tool for administrators to combine reports across multiple modules to help with decision making as well as to submit to higher authorities. Any new custom report can be configured and saved for future use. Any updates in student, employee or operational data will be automatically updated in the custom reports. This module helps in avoiding recurring custom reporting demands from the higher management or government.

  • User privileges

The in-depth user privileges management of the school management software gives the administrators the power to create multiple users to take care of the different modules of the software without compromising on data privacy and security.

advantages of school software

15 Amazing Advantages of School Management Software

If you are the owner or admin of a school or college, there are different software you can use to automate your organization, to reach your goals while making use of all the benefits of digitized operations. Among them, school management software is now an integral part of all schools and colleges. This software helps in digitizing the various school operations to improve the overall productivity and efficiency of the school. A school management software consists of multiple modules to manage the entire lifecycle of a school & students like admission, timetable, grade book, messages, fee collection, reports, transport, library, etc. All these modules work together towards the digitization of school operations. 

The advantages of school management system software:

There are hundreds of benefits from a school management system which helps in the operational efficiency of the school and communication between parents, teachers, and students. Top 15 ways a school management software benefit institutions are given below:

  • Saves time of teachers and administrators

It saves the precious time of teachers from regular admin works. This is achieved by automating the usual time-consuming tasks like time-table creation, attendance management, parent-teacher communication, etc. The school management software can also generate different reports that help the teachers as well as principals and saves precious time in the process. Administrators can also save time by the efficient use of modules like transportation, payslip generation, online fee collection, etc.

  • Bridge Communication Gap

Institutes through the usage of Short Messaging Service(SMS) communicates with the parents quickly and efficiently. A short text message can communicate the key message to the parents. Most of the school management software nowadays provides mobile-apps also which facilitates communication in a better way. The communication is delivered as push notification and also allows parents to communicate with parents.

  • Human Resource Management

The HR feature in school management software takes care of the life-cycle of an employee in school. The employee can be any faculty like the teacher, administrator or other non-teaching staff. The software takes care of employee admission, leave management, payroll assignment, payslip generation, etc. Payroll can be automated by setting up for one time giving all the breakups and auto deduction formula.

  • Student life-cycle data

The primary purpose of school software is to manage entire data of a student life-cycle starting from the pre-admission(CRM) stage to the day student leaves the school. During this period, the student goes through various classes and undergoes different examinations. All these data along with attendance, teacher remarks and hundreds of other information associated with the student in the school are stored and managed by the school management software.

  • Timetable management

Timetable creation is the most time-consuming activity within a school and with timetable module in school erp system helps in creating and managing different types of timetables. Teachers and administrators can create timetables using easy drag and drop functionality. The generated timetables will be available as class timetable, teacher timetable, and institutional timetable.

  • Gradebook generation

Schools can automate the examination management and grade book generation using school management software. All the examination timetables can be created and published for students and parents to access through the communication portal or mobile app. After the examination is over, teachers can update the marks scored in each subject in the software and the grade books for all students will be automatically generated in a pre-designed template of the school.

  • Fee collection

The fee collection and receipt generation in a school can be simplified and digitized with school management software. With the integration of a payment gateway, the parents can make the fee payments online without coming to the school or college and standing in long queues. All due dates and fines for late payments also will be automated as per pre-set rules and intimated to parents through the software.

  • Reports and decision making

The main advantage of school management software for the administrators and owners of a school are the various reports available within the software that can be used to make fast and right decisions. There are multiple reports available from each of the module and the reports from multiple modules can be combined using custom reporting features. For advanced reporting, third party data analytics tools can be integrated with school management software.

  • Increases admission

The CRM tools available with the school management software is a full-fledged marketing tool that can be used to improve the admission process and quality of the admitted students. This is achieved by minimizing the manual intervention and manual errors in collecting and finalizing the admission inquiries.

  • Safety of students

School management software integrates perfectly with attendance and student-tracking devices like biometric and RFID systems. Using these integrations, the whereabouts of students will be available to parents in real-time through mobile apps. This includes SMS alerts of student attendance within/out timings and location of the transportation vehicle on the map.

  • School budgeting

The finance module available within the school management software helps the school administrators and owners in creating and managing a good budget for the school. This is achieved through access to the previous year’s expense and income data and planning the programs for the present academic year using these past data.

  • Transportation management

Entire transportation management of a school starting from route creation, vehicle management, driver allocation, etc. can be done from the school management software. This can be integrated with GPS devices in the vehicle to provide real-time data and alerts to parents.

  • Library management

The library is one of the most used facilities in the school campus and is a critical part of the academic process. All library management process like adding and managing books, issuing books, tracking books, etc. can be done with the help of school management software.

  • Multischool management

The group of institutions with multiple schools under one organization can benefit from a school management software because of the ability to combine the digital operations and provide a multischool super-admin layer from reporting and fine control.

There are many more benefits when you implement a multi-functional school management software like Fedena. Contact us to know more

benefits of school bus tracking

Top 8 Key Benefits of School Bus Tracking System

Understanding How A School Bus GPS Tracking System Can Help The School Administration

Student safety and school security feature are one of the most important considerations that parents have in mind when selecting a school for their kids is safety. This safety concern is not limited to the school campus or in-school hours, but it extends to ensure the safety of the students when they are commuting to school and back. 

Understanding the importance of transport safety, a few years ago in 2014 in India, the CBSE made it mandatory for all school buses to install GPS systems to ensure the safe transportation of children to and from schools. 

Using a GPS system to track the school busses offers a number of benefits to the school and offers. However there are numerous other safety and administration benefits related that are not very obvious but are very important nevertheless.

  • Real-Time Monitoring Of The School Bus By Institution And Parents

This is perhaps the most obvious benefit of a school transport management system with a GPS tracking feature. Equipping the school bus with a GPS tracking system ensures that parents are sent alerts as soon as the bus leaves the school premises. They can also follow the route of the bus through static or live tracking updates so that they are aware of any deviation or delays due to traffic. 

A bonus benefit of this feature is that it allows parents to plan their whereabouts in a way that they are on-time to pick up the students from the drop point. 

  • Peace of Mind for Parents and The Institution

Another popular feature of using a school bus tracking system with GPS is that it allows for peace of mind for the parents as well as for the educational institute. Knowing the kids’ progress to and from school premises gives assurance to the parents and school alike.

This is especially important when the students are going on school excursions, field trips, sports, picnics outside of the traditional school hours. The system will allow for updates and notifications to the parents so that they do not have to stress over the location and the safety of their child. 

  • School Bus Scheduling And Route Planning For Fuel Efficiency

Schools have a limited inventory of busses, and it is necessary to schedule these buses to ensure the optimum usage. 

Using a school transport system with a GPS tracking in the school bus gives the school administration team a comprehensive analysis of the time taken on an average, the best route and the number of trips per school bus. 

This data can then be analysed and to schedule the bus schedules in the most optimum manner by planning the route to save time and fuel.  Short routes mean students reach home faster, the school saves fuel money and minimal idle time for the busses and the drivers. 

Additionally, for drivers who are new on the job, the tracking system works as a route guide when picking up students. 

  • Tracking Driver Behaviour and Driving Habits To Avoid Accidents

The school bus tracking system also allows the school to track driver behaviour and habits. Over speeding, rash driving, engine idle time running, sharp turns, infringing traffic rules etc. are some of the driver habits that can be tracked by the system and these go a long way in ensuring the safe commute of the students.

  • Prevents Unauthorised Usage Of the School Bus

The school bus tracking device sends an alert of the school transport administrator every time the school bus engine is switched on. This prevents the unauthorized use of a school bus or any fraudulent usage of the school bus. 

  •  Ease Of Record Keeping And Report Creation

Manual record-keeping can be a tedious task often requiring the effort of additional manpower. The use of a GPS tracking system in a school bus makes it easier to record details such as the distance travelled, the hours of travel, the number of trips completed punctuality of bus etc. 

This comprehensive analysis of the school bus provides the school with valuable data which can then be used to review the bus schedules and make changes if necessary

The automatic school bus tracking and transport management system, also simplifies the process of creating reports as customized reports can be created at the click of a button

  • Simplified Maintenance Schedule For The Busses

With the aid of the GPS enabled school bus tracking system, the school will also receive notifications of when a bus is due for its scheduled maintenance is needed. This minimizes downtime, and costly breakdowns and when the buses are sent for their maintenance, the school transport team will be able to accurately schedule replacement school buses.

  • Better Utilization Of The School Transport Budget

Every school functions with a strict annual budget, including a budget for the school transport system. 

Investing in a GPS school bus tracking system saves the finances of the school in a number of ways.  From better resource allocation for the buses to ensuring shorter routes to save fuel as well as route optimization and scheduling timely vehicle maintenance schedule, there are numerous financial benefits for a school incorporating GPS tracking device in school busses. 

Today, for school to operate efficiently and to ensure the safety of the students who commute to school, it is important for the school administration to install easy-to-use GPS tracking system. This system will not only ensure the safety of children and the school bus fleet, but it will provide numerous more benefits to the school management, which can benefit it in the long run. 

To know more about a transport management system that is best suited to your school you can visit us at www.fedena.com

manage school budget effectively

How to Plan & Manage your School’s Budget effectively?

While budgeting is a common phrase used in all sectors including organizations, states and countries, a budget for schools is not practiced rigorously in most of the schools. Schools usually follow instructions from the government who funds the schools partially or completely. Or they simply follow the patterns of the past academic years without planning a budget. One major difference of schools’ budget from other organizations is that the majority of a school budget expenditure(80%+) will be on personnel and benefits while for other organizations it will be less than 50%. This brings a challenge to school because they have less than 20% of the budget available for other innovations and improvements. And this expenditure will be tightly controlled by policies and instructions from government and other governing bodies.

What is a budget? Why schools need it?

A budget translated the vision and missions of school to annual plans by mapping the resources against the yearly goals and comparing the income and expense trends of past, present and future. By creating and maintaining a budget for multiple years, the school leadership can understand the spending and income patterns to plan for the present academic year properly and achieve the goals.

A well planned budget helps the school by giving control on the way it spends money. It forecasts and track how the money is being spent and saved by being intentional about each transaction. It also makes you aware of how the money is being spent and the value derived from each of those transactions. The process of creating a budget gives a birds eye view to the leadership about the academic year ahead. It avoids the confusion and chaos while involved in day to day operations and expenses. Creating and following a budget will help the schools to generate profit or to create surplus from the funds available to the school. 

Top 9 proven tips for better school budgeting:

Following are ten proven tips used by schools across the globe for creating and managing an effective budget.

  • Academic goals should drive budget

Before setting a budget, the school leadership must sit together and decide what are the academic goals of the present year and coming years. The primary goal of a school is to impart quality education to its students. All activities and programs in a school must be conducted with this aim. This aim should be the vision of the school. So the school leadership will have to decide how to track the progress and achievement of academic goals. After this, the leadership team can start preparing the budget and each of the expenses in the budget can be mapped towards the academic goals of the budgeted year.

  • Budget decisions should be driven by data

All budget decision to be made after looking at the data for past years. If the school is preparing a budget for the first time, they must first spend quality time in consolidating the expenditure data for past years. Once these are explored, cleaned up and converted into presentable form, the school leadership can start the budget process for the present year.

  • Expect & welcome disagreements during planning stage

There will be disagreements during budget planning stage between the different leaders in the allocations of budget amount. Remember that these disagreements are part of the process and must be welcomed. Including diverse inputs in the discussion phase will help the leaders set a realistic budget and can foresee into the future conflicts and challenges during execution phase. Based on these observations better planning can be done to achieve academic goals.

finance management system

  • Prioritize programs with proven cost-effectiveness and value for money

When-ever the budget allocation is being done for particular programs, always look for value for money and cost-effectiveness. With an organization like school, the budget is always very limited and as noted in the introduction only a small portion of this budget will be available for innovations in operations. So the school can’t experiment on new initiatives. Always look for data and proof of cost-effectiveness.

  • Help teachers understand financial accountability

This is a critical step that most of the school leadership misses during budget planning. The budget will be prepared by the finance head and school owner along with principal. But the execution of the programs have to be done by the teachers who may not understand the basic principles of budgeting. So it is always preferred to give training and coaching to the teachers and other faculty on budgeting and tips for executing programs within the planned budget.

  • Be assertive once budget is frozen

Once all the disagreements during the budget planning stage is over and a budget is prepared, it is time to set aside the disagreements and start working as per the plan finalized. So the leader should be very assertive in any program requirements that comes outside the planned budget. If proper training is given and the practice is conducted for multiple years, this approach will be understood and appreciated by all stake-holders.

  • Expect & manage adjustments throughout year

Even while being assertive to the change requests in the budget, the leaders should be aware that all budgets require adjustments throughout the year. So set up a system and process to make deviations in the frozen budget and follow this process rigorously.

  • Expect two or three years if you are starting fresh

If you are starting a budgeting practice for the first time in the school’s history, have your expectations right. You can’t expect the budgeting process to work properly in the first year. Even while following strict practices expect a two or three year time period for the budget process to be integrated to the culture of your school operations.

  • Use a budgeting application

Nowadays everything is digital. So you should use a software for budgeting process too. There are plenty of software available for this need. Both free as well as paid tool. Look for a tool that is used in schools similar to yours with training and support available in your location. Consult your accountant before finalizing the tool.

For a budget to work properly, you must be extremely transparent in the operations to the leaders who participated with you in the budget planning and finalization. This helps in the purpose of budget and motivating the team in participating for the academic goals of the institution.

grow school business with school management software

How School Management Software can help to Grow your School Business?

If you are the owner of a group of institutions, you would have surely come across difficulties in leading the existing business and growing more business. With the help of good management strategies and good school management software that supports multiple school accounts, you can work more efficiently. A school chain business has multiple verticles spread across operations, administrations, academics, and finance. And if you are a for-profit, the marketing vertical will also demand your attention. With the help of a school management software, you can automate and optimize these verticals and get valuable insights in the form of reports and alerts which you can use to make the right decision making at the right time.

There are multiple groups of institutions globally using the multischool solution of Fedena and while working with the leadership team at these different groups we learned many lessons. Following are some of the smart ways multischool school management software can help you in scaling the school business. These we learned from other leaders and hope will help your business too.

Below we have mentioned the top 7 smart ways a school management software can help to grow your school business:

  1. Helps the central team in charge of the scaleup strategy.

A school management software with the GOD level is access is a must for the central team who runs the leadership role in operating and growing the overall business. This team should have a CIO(Chief Information Officer) role with the responsibilities of setting up and managing the digital transformation aspect of the business. CIO with access to the school management system provides the reports and data for decision making by the CEO and Chairman of the business. It can provide various consolidated reports instantly for the leadership team.

  1. Customizable according to the diverse needs

The school management software allows customization according to the diverse requirements coming from independent schools. The different schools under the same group might be operating on different systems and processes, and might be accredited to different standards. The customized and properly configured software can handle and club all these diverse requirements. This helps you maintain diversity even while keeping the core structure and reporting standardized across schools

  1. Open new digital-ready schools instantly

Once a customized solution is in place, you are ready to start new schools that are digital-first. Just create a new instance of the software for the school you are starting and configure according to the type of school. Since the digital-ready schools are operated online from day one, there will be no resistance to change which is the usual challenge with the digital transformation of an offline school. The leadership team has to just provide the credentials, training, and checklists to operate the software.

  1. Increase student enrolment with marketing automation 

The marketing modules available with the school management software can help the leadership team in improving student enrolment every year. With Fedena multischool, there is a fully-fledged inquiry module and applicant registration module. These two modules along with the admission management module work as the best CRM tool for school marketing. You will get all necessary reports to analyze the admission trends across campaigns, geography, and source. You can customize the solution further according to the unique requirements of the business strategy.

  1. Automate & optimize human resource management

Teacher engagement and performance is a well-known secret behind the success of any school. In a group of institutions, there will be teachers across multiple schools and some schools will have the best teachers and other schools will lag in the quality of teachers. With the school management software, you can generate the reports and take necessary actions. Also, find out the salary trends across schools. You can also customize the software to enable strategies like teacher transfer between schools.

  1. Automate academic excellence management

Similar to the teachers’ data you can consolidate the student academics performance across different schools. Find all trends in student grade book performance and analyze it by comparing it with teacher performance. You might come across interesting patterns to act upon and maybe some random discovery that can change your business forever.

  1. Optimize administration management

One of the major time-consuming tasks for school business is the management of infrastructure and facilities. The leadership team can automate and optimize these activities by configuring and customizing the school management software according to properly. And then training the administration team heads to use the software. You can integrate the software with other specialized third-party software tools like accounting software, canteen management, etc. to improve the insights and automation further.

If you are interested to know about all the features in Fedena multischool and Fedena enterprise, contact us today

Push Notification in School Management App

Benefits of Push Notification in School Management App

You might have seen how easily the push notifications grab your attention while using a mobile phone or browsing on the web. Push notifications are the alerts that show you message outside the app along with the other system notifications. As a result, it is one of the best ways to communicate important and critical messages. Also overusing this method can backfire sometimes. So it is used carefully by app developers.

Push notifications are an integral part of the Fedena School Management app also. The push notification in school management app help the teachers, parents, and students in not missing the critical updates from their college or school. This includes but not limited to attendance related alerts to parents, holiday or event alerts to students, announcements to parents, parent’s communication to the teacher, etc.

The following are the benefits of push notification in school management app:

  1. User engagement

Push notifications provide the best user engagement strategy. You can push notifications and alerts specific and relevant to users and they will use the app with more engagement. In the case of a school, there is no need to send all alerts to students, parents as well as teachers. Without user-specific alerts, each user will have to open the app multiple times a day to see if any new notifications are there in the application, specific to them. This can take away lot of time from teachers and parents. So when an important message reaches them as push notifications, they are alerted even when they are using another app or not using the mobile phone.

  1. Ease of use

Push notifications make the school management app easy to use for parents and teachers. Instead of navigating within a complex user interface involving multiple menus, the push notifications provide easy direct access to the teachers and parents to the user interface that they have to use. Other than that, there is nothing to learn to use a push notification alert. One has to just read and click on the notification alert. Also from the developer’s point of view, there is no effort required as the push notification is easy to develop and customize. It is cheaper than SMS alerts and as a result, developers prefer push notifications.

  1. User behavior insights

You can derive in-depth analytics on the different user behavior related to push notifications. As the push notification will be the first entry point to the app, you can find out how the users are reaching your app and which notifications are opened instantly and which kind of notifications are rarely opened. This is very important for a school management app because it will help the product manager to design the application to help school teachers and parents to get the best out of the application. 

  1. Increase usage or traffic

Push notifications can improve the usage of the school management app as it drives the usage in multiple channels. One is by providing continuous invite to try the app for first time users. Teachers and parents who just installed the app can start getting notifications as soon as they register and login to the app for the first time. These continuous notifications help the user to understand the functionality and start using the app to its maximum potential. Another way the push notifications in the school management app helps is by retaining the users who have stopped using the application. Inactive users can be invited again to use the app through relevant notifications. By engaging all different user types in a school like parents and teachers you can get traffic from thousands of users at the same time. For example, if the exam results are published and the notification reaches all parents instantly, everyone will use the app instantly increasing the traffic multiple folds.

  1. Second user interface

As explained in earlier points, the push notifications are in effect a second user interface for teachers and parents. Considering the limited technical know-how of certain users, the push notifications help them use the app as efficiently as a pro user. This is the reason why the school management apps using push notification have three times more users than school management apps without push notifications enabled. And the push notifications are privacy-friendly and the user can opt-in or opt-out of the push notifications any time. This helps the novice users to access and manage the app using push notifications alone.

  1. Creative brand strategies

Push notifications are the perfect tools for an experienced marketing team to create innovative brand strategies for your school. The school management app is not only the student information system for the parents and teachers of your school. It can be downloaded by anyone. So use this opportunity to create content and user engagement strategies for non-logged in users. And for registered parents, you can use the push notifications to develop the brand of the school by sending the message consistently and with proper timing. 

Presently available push notifications in Fedena school management app

  • Event – Users are alerted by push notifications for any regular event or holiday as per the school calendar.
  • Attendance – Push notification alerts to parents/students for absence on any subject on subject-wise attendance or half/full day absence on daily wise attendance.
  • Fees – Alerts the parents on new fee life-cycle like fee collection creation, fee collection and fee due
  • Gallery – Users get notified when a new album is published in the gallery module.
  • Announcement – Very helpful to the parents as well as teachers to know news updates instantly.
  • Exam reports – Alerts the parents once the exam reports are published
  • Messages – All new communication updates in the message module are shown as push alerts instantly.
  • Employee leave – Push alerts for the manager when the employee applies for leave as well for the employee when the manager approves or denies the leave.

Know more about Fedena school management app

digital platform market edtech product

Top 9 digital platform to market your Ed-Tech product

If you have a product or service that solves the problems of schools and colleges, you will be curious to know the different marketing strategies that can be applied to acquire more qualified leads on your website. If you are selling to schools and colleges, it makes your product or service as a B2B(Business to Business) solution. If you are selling the solutions to the parents or students directly without targetting the schools and colleges, it makes your product or service a B2C(Business to consumer) solution. The marketing strategies of B2B and B2C solutions are entirely different. This article focuses mainly on the strategies for a B2B solution for schools and colleges. This category includes school management software, biometric solutions, smart class solutions, etc. 

The major difference in forming a marketing strategy for the educational institution market is understanding the persona of the buyer. A school owner will be different from the director of a university. The teachers who browse on your website will follow different navigation than an IT officer browsing the same website. This behavior can also change according to geography.

With the help of the right user analytics tools, you can optimize the website experience to generate maximum lead conversions.

  1. Dynamic Website with good design and content

For a crowded online market with a lot of products selling to schools and colleges, you require a good website with dynamic content and user-friendly navigation. The website must be designed with the right kind of website visitors in mind. The content and its design must be as simple as possible and yet effective. The teachers and administrators of a school prefer different layout and color themes. This must be carefully researched and understood to get maximum conversions. Also, the content on the website must be planned in the right way too to match the persona of targetted customers. Inspirations can be derived from other products and services catering to the school market. Along with the quality of content, the focus must be given to produce enough quantity also as a regularly updated website will be ranked higher in Google compared to a website with static content.

  1. Email Marketing

This is one of the oldest marketing strategies but still very effective. The efficiency of email marketing works far better with schools and colleges compared to other businesses. This is because the schools read each email with care and curiosity. But this should not be abused with spam and unsolicited emails. You must make sure that all email marketing standards are followed so that you do not get punished for spamming the users. You can automate email marketing by integrating the email list creation and subscription management software like Mailchimp. These tools will also provide in-depth analytics about the performance of email marketing.

  1. Education Events

Another channel to generate qualified leads is through attending various educational events. These events can be either organized as technology events or pedagogy events. Usually, there will be large crowds of school owners and teachers present in these events. You can try showcasing the solution through a stall and collect maximum contact information. Later you can contact these leads after the event to qualify each of them as a potential customer.

  1. Search Engine Optimization (SEO)

This is the default work you will have to do before or after making the website go live. There are different levels of search engine optimizations depending on your goals. If the website is properly optimized for search engines, it will rank higher for the chosen keywords in Google and other search engines. Search engine optimization is a broad topic and there are many things to optimize and configure. This will help you generate qualified visitors without spending money on paid marketing.

  1. Pay Per Click Marketing (PPC)

If the website is not generating enough leads organically, you will have to spend the marketing budget on a pay per click advertisement campaign. There are many providers of PPC marketing and the most used one is Google Adwords. You can set a daily budget and optimize the different advertisement parameters to generate leads. While writing the content, keep in mind the type of visitors you want to generate through ads. The timing and geography of ad placement also play a crucial role.

  1. Content Marketing

Content marketing strategies work all the time. You should focus on writing quality content regularly. The contents can be blog posts, case studies, white papers or support articles. Just keep them publishing as a regular habit and the search engines will reward you accordingly. Make sure that the contents you create match the keywords of the overall marketing and SEO strategy you planned. 

  1. LinkedIn

LinkedIn is a wonderful opportunity to market the solutions as there will be more professionals from educational institutions using LinkedIn. As LinkedIn is a professional networking solution, the content and images should be designed and planned in a way that will be appealing to the audience there. LinkedIn has a powerful search tool that can be used to shortlist the right audience to promote your solution. There are many LinkedIn specific strategies you can follow that you can find online.

  1. Social Media

Social media platforms are the easiest way to promote the tool. More than posting about the solution in your feed or solution’s pages, you can also try promotions through various groups that contain the right kind of audience you look to sell the solution to. Similar to the email marketing strategy, do not overuse this tactic or you will end up blocked from the groups.

  1. Video Marketing

Video marketing is gaining a lot of attention from all kinds of the audience including school teachers, administrators, and principals. Earlier days video marketing was only limited to Youtube videos. Nowadays you can promote the videos through instant messaging tools like WhatsApp or through other popular short video sharing platforms like Instagram. Make sure your video is properly scripted and edited by a professional video creation team.

Fedena 2019 Rewind

Hello 2020, Rewind 2019: Year In Review

Another year has passed and the new year is about to start. Today we would like to share the most memorable moments, top stories & achievements of the last year. 

2019 was an astonishing year for Fedena. Along with most awaited various feature i.e Enquiry module with analytic dashboard, we welcomed our new CEO  and more. Let’s do a quick round-up and see how much has changed in just this year alone.

In April 2019,  Mr.Neelakantha Karinje(Neel) has joined our team as CEO.

Fedena rewind 2019 - new CEO

Neel comes with huge experience in growing and scaling startups. He is with Foradian since 2012 and has mentored and guided us in growing Foradian to the present level.

To Simplifies Daily Operations Added New Feature & Functionalities

Fedena Rewind 2019 - Features

  1. Applicant Enquiry Module – Admin can view all the applications regarding new admission, enquiries of parents/students about courses, also linked the academic year to get a complete admission flow for the year.
  2. Advance Fees Payment – Collect the amount of the fees in advance and use it later for the future fee’s payment such as transport fees, academic fees and more. 
  3. Gradebook Custom Report – Customize the look and feel of the term and planner reports. Also configure additional settings within each template like an additional logo, color theme, student details, etc. 
  4. Transport Revamp – Capture information like type of the vehicle, stops allotted, certificates with reminders if the license expires, details of vehicle maintenance and drivers/attendant allocated.

In this year all together we launched 8 New Features & 22 Feature Enhancements, learn more here

Fedena 2019 Statistics

Fedena 2019 Rewind - Users

Case Studies

Vidya Vikas Academy Case Study

How Fedena the paperless solution helped in reducing the 40% of their administration cost. Also, it helped in saving a lot of time by automating the day to day operations of the Vidya Vikas Academy Institution?

Aparna World School Case Study

How Fedena helped Aparnaa World School in managing bulk data effectively & enhanced data security, also learn how customized reports helped them in understanding the financial health of their organization?

SSRVM Case Study

How Fedena helped 70+ institute of SSRVM (one of the prestigious Group of Institutions in India) in automating their daily school operations. Also, helped in saving approximately 71% of staff time?

HEC Group of Institution Case Study

Fedena the one-stop solution helped HEC in minimizing the risk of misplacing the physical files/records. After Fedena’s implementation, HEC saved 20% of their employee’s time & reduce the management cost.

2019 Most Viewed Article

Fedena 2019 Rewind- Resources

right school management software

In this article, explore why do educational institutions need school management software? 20 best tips & factors to keep in mind while selecting right school software and more.

One of the key disadvantages of manual processes is the sheer amount of time they take to be performed and to be completed.  Read the full article to learn the other disadvantages of manual process.

school management ERP software

We have highlighted top benefits of school ERP system that how it helps school authority in managing the staff day to day information in a single place. Read the full article to know what all you can manage with Fedena implementation.

In April, Foradian turned 10.

Fedena 2019 Rewind- 10 years

Foradian celebrated 10 years of innovation, success & growth in education technology.

New Members to Foradian Team

Fedena Rewind 2019- New Members

In 2019, we beefed up our team with both fresh & experienced talent.

With this, we bid adieu to 2019 and welcome 2020, a year with unlimited possibilities, opportunities, and growth. Here’s wishing everybody a very Happy New Year!

Instagram for Promoting Your School

[Infographic] 10 Powerful Ways to Use Instagram for Promoting Your School

Instagram is gaining a lot of popularity these days as the perfect channel to reach the young generation. This young generation is not only the potential students for your school but also the parents of the students. As a photo-sharing platform, the photos and images posted on Instagram get attention from the users. Creating and regularly updating your Instagram account can create an excellent online presence and can improve the brand identity of your school multiple folds.

Following is an infographic to help you with some tips. It includes creating a unique hashtag as school’s identity, posting daily or weekly challenges to keep the followers engaged, collecting and sharing the photos submitted by students and parents, partnering with influencers in your geography, including your alumnus, posting regular Instagram stories, giving the driving wheel to your students, trying paid promotions, sharing the achievements of students and publishing school events and notices as photos.

Starting an Instagram business account for your school is simple and easy. You can do it from a mobile phone with a good camera and use the same phone to take and share photos on Instagram. Initially, one teacher or administration staff can do it and later the same account can be used in different phones to take and share photos. Create a good profile and include links to your school website. Also add call to action button and address so that visitors can easily connect with you.

Promote the account through other usual communications with parents and by updating the website with the Instagram link. After that start using the strategies mentioned in this infographic. Follow other organizations and schools to get inspiration and ideas. Below we have highlighted the 10 powerful ways to promote your institution using Instagram:

  1. Unique #hashtag for your school
  2. Post challenges for students & parents
  3. Collect & share photos posted by students and parents
  4. Partner with influencers in your location
  5. Engage with alumnus
  6. Post stories on Instagram
  7. Let students manage & promote
  8. Try paid promotion
  9. Promote achivement of students
  10. Publish event calendars and notices

To understand each point in details read the infographic and share it with your management and teachers:

Instagram for Promoting Your School

Share this Image On Your Site

<p><strong>Please include attribution to https://fedena.com/ with this graphic.</strong><br /><br /><a href=’https://fedena.com/blog/2019/12/10-powerful-ways-to-use-instagram-for-promoting-your-school.html’><img src=’https://fedena.com/blog/wp-content/uploads/2019/12/instagram-schoo_43337890-min.png’ alt=’Instagram for Promoting Your School’ 540px border=’0′ /></a></p>

Reselling school management software

Is reselling school management software is a good business model?

With the millions of schools all across the globe, the business opportunities associated with selling products and services to schools are endless. As the term school can signify all kinds of an organization where the process of learning happens, it can include kindergarten, primary, secondary, higher secondary, colleges, universities, coaching schools, etc. School management software is used to digitize and optimize the daily operations of these different schools starting from student admission to timetabling to assignments to examinations to student placement. The software takes care of the entire life cycle of a student within the school. As this software saves a lot of precious time of school teachers and administrators, there is a high demand for the software. Let us explore the trends and business opportunities of school management software in this article.

Global Trends Leading to Massive Business Opportunities

  1. The fast growth in the number of schools

More and more new schools are being started every year by the government, education enthusiasts and foundations. In India lone in the last 10 years, government schools grew at a CAGR of 1.2% and private schools at a CAGR of 4%+ [source]. That is more than 10,000+ new private schools started in India alone. Similar trends are happening in other developing nations where population growth is high. The new private schools started either come under the category of affordable school or premium school. There are a lot of non-profit foundations helping affordable schools to optimize the educational experience of students from rural areas. School management systems help these foundations to digitize the data to understand the impact of their interventions.

  1. Global digital transformation trend 

There is a global digital transformation wave sweeping all industries. All kinds of businesses from large scale manufacturing to small scale businesses are getting online and digitizing their daily operations. Another important player in this trend is the government. Globally all government is pushing for more digitization to pursue transparency and speed in servicing the citizen. Because of this trend, no business can stand-alone without connecting to the digital mesh connecting all digitized businesses and services. As a result, schools are also buying school management software to keep up with the trend. Since school operations are equally or more complicated than a for-profit business, it demands software in different functionalities. See also – https://fedena.com/blog/2019/10/top-18-school-administration-software.html

  1. Digital-first millennial parents, teachers, administrators, and school owners

Millennials(those who are born after the 1980s) and digital natives(those who are born in the 1990s) are taking up jobs in school. The millennial parents have started sending their kids to school and looking for digital tools to communicate with the school and keep in touch with updates about their kids. Similarly, the teachers and administrators joining the school with good computer skills can easily participate in the digital transformation. These factors are creating trends in more demand from schools for school management software initiated by parents and teachers.

  1. Internet of things & AI

Along with digitization, smart hardware on the internet of things network is reaching schools. These hardware are producing enormous data that are meaningless without connecting to a school management software and communicating to the different stakeholders like parents, teachers and school owners. This along with the increasing capability of artificial intelligence(AI) creates demand for high-quality school management software to function as the base layer of all communication.

  1. Global changes in the economy

This is the time of major shift happening in the global economy and more focus is being given on the previously ignored quality factor of the education sector. There is a shift from the oil economy to the education economy happening in major oil-producing nations. All similar global trends with the changing economy bring attention and budget to improving education and starting more quality schools.

Why Resell school management software instead of developing a fresh solution?

Schools don’t follow a simple operational procedure as we assume it to be. This wrong assumption is coming from our experience as students where everything was managed well by teachers and administrators. The only major processes and tools we were aware of was the timetables and examination coordination. For a school to operate properly it requires hundreds of functionalities starting from admission management of students to human resource management of teachers to online fee collection to inventory management. All these complex activities have to be designed and configured under a single software for the school management software to work properly. This complexity can not be understood unless you work with different schools for couple of years before coming up with the first piece of software which will also be an incomplete one. And it will require multiple developers, tester and product managers to work relentlessly for many years to produce good software finally. This is true for all advanced software. 

As a result, it is good to go ahead with reselling the rebranded version of a proven school management software. It will save lot of cost and time. Above all, you do not need all the schools as your customers. Ten premium schools or a good government project will be enough to get you to ROI and profit.

How to resell school management software?

Most of the school management software will have a reseller program which includes training and marketing support. Fedena has a unique reseller program named as Fedena OEM Partner program, where the school management system can be completely rebranded and sold to thousands of schools. The different packages give different privileges like full access to source code, marketing training etc. Fedena has been onboarding and helping OEM partners to succeed for the last one decade. So contact our experts today!