academic management system

Advantages of an online academic management system

Do you need an academic management system at your educational institution?

In short, yes. The smooth running of a school depends on many factors – teachers having the tools and resources to make classroom learning fun, students who are empowered to absorb as much as they can at their ideal pace, parents who supplement in school learning with at home reinforcement. All of these, however, is impossible to achieve when a school does not have the best tools and resources to make this happen for all of its many stakeholders.

For a long time, this has focused on building processes that enable everyone from students to teachers to parents to the school management. When these processes are running smoothly, the most effective form of academic learning is made possible.

So how do we ensure these processes do not break down? So far, we have primarily been relying on an army of skilled humans to make sure things run smoothly. However, this obviously has its drawbacks, such as a swelling workforce, high overheads, and increasing instances of error.

  1. Swelling workforce As a school or college grows more complex, so do its processes. This means that we need more and more of the people who keep these processes running. A swelling workforce also means a swelling payroll – difficult for an educational institution that is constantly dealing with budget slashes and cost-cutting.
  2. High overheads Overheads for running processes are naturally high. Apart from the need for gatekeepers and channelers as described above, many tools are needed to ensure process efficacy. Think of the simple task of sending a message to a specific section of a student body: first, a person would identify who these students are and pull up their contact details. Then another draft the messaging. A third would then ensure these notices are currently printed out. A fourth would ensure that they partner with the right delivery resource to ensure that these important notices reach the right students. It is a high-cost investment for any school or college.
  3. Increase in errors Humans are fallible creatures and are thus prone to human errors. To expect someone to perform perfectly at their job at all times is not reasonable, no matter how simply these processes are broken down

The solution to these issues is to embrace technological progress in the field of education and start using an online academic management system to manage the academic affairs of a school or college. Technology has superceded humans in many ways, and process management is a key way it does so.

What is an online academic management system?

An online academic management system is a technological tool or platform that enables multiple stakeholders to manage various academic processes simply and smoothly, through one console. It reduces the need for human intervention and does not fatigue of repetitive processes.

What are the advantages of an online academic management system?

An online academic management system can help students in numerous ways, but its advantages are not merely limited to them. Teachers, management and parents can benefit from an academic management system.

Online academic management systems can handle a multitude of processes. These are the ways you can use your academic management system to take over various tasks: from grouping of students according to classroom or study groups, serving as an easily accessed repository of classroom notes and other classroom materials, to helping teachers administer tests, to sharing grading easily and confidentiality with students, to enabling seamless, private and ongoing parent and teacher communication about their performance.

When you use an online academic management system the following happens:

  • Reduced labour costs

The biggest change schools and colleges will notice is the reduction in labour costs when an online academic management system is implemented in their educational institution. Since so many tasks become automated, the need for a person to manage these arrays of tasks is eliminated. It also means that other employees are freed up to focus on more stimulating or challenging tasks that may not yet be mastered by an academic management system. This means that your employees stop being underemployed and might see higher rates of job satisfaction. 

Recap: Increase institute admission rate with online marketing strategies

  • Lower overheads

With an online academic management system, many allied task and tools become obsolete. For instance, there is no need to partner with a delivery service that ensures all your notices reach the right student. An online academic management system allows you to communicate swiftly, confidentially, and directly with every student in a matter of moments. Just use the internal messaging system or the announcements section of your academic management system to communicate effectively with your students, their parents, or even the entire school.

  • Error-free processes

Since an online academic management system is a technological tool, it is not susceptible to human foibles. This means, that as long as the rules have been clearly defined and there is no

error in the programming of the system itself, it is reasonable to expect a consistently error free experience. An online academic system like Fedena has many features that are built in that teachers, students, parents, and management will learn how to use intuitively, replacing them physically having to it themselves. It also provides consistently – for repetitive processes, if it works correctly the first time, shut it and forget it. It will continue to function optimally each time until the programming is interfered with by a human.

But one of the single biggest advantages of online academic management systems is their ability to have all of these advantages to be accessible to all, across platforms, times, and devices. Since it is connected online, stakeholders can sign into the system from their phone or their laptop, at their most convenient time to finish the tasks they need to. No longer will these stakeholders have to tailor their schedules to the varying timings of an office or department or have to be physically present at a certain place in order to complete simple tasks. In case, school affairs can be managed on the go.

timetable management system

Top 9 advantages of Timetable Management System

Top advantages of timetable management system

  1. Save time and efforts
  2. Reduces error
  3. Secure and user-friendly
  4. Instant notification
  5. Substitute management
  6. Easy customization
  7. Smooth integration
  8. Easy calculation
  9. Paperless environment

Understand the Benefits of a Time Table Management System For Schools And Educational Systems

At the start of every academic year, one of the foremost responsibilities of every class teacher is to create a timetable for the students. As simple as this task sounds, in actuality, it can be a complex challenge as the teachers need to juggle the learning needs of the students with the availability of the teachers across all the standards of the school. Additionally, while doing this, the teachers also must ensure that the students do not find the day too exhausting or boring, hence creating a balanced daily schedule for the students of the school.

This timetable is usually created manually and can be a frustrating and highly time-consuming task for the teachers.

However, over the past few years technology has consistently come to the aid of school with school management software. Today many school management systems offer a timetable management module which helps educators create an efficient and effective timetable for schools.

Let us look at the advantages of using a timetable management system in schools and other educational institutes.

1. Saves Time and Effort

This is perhaps of one the biggest advantages of digitising the school towards using a timetable management system. As previously stated, creating a timetable can be a complex task. However, the use of technology can not only make the task easier, but the same can result can be achieved in lesser time. All that the teacher needs to do is input the data and the artificial intelligence of the school management software would automatically create the timetable – assigning teachers to the students whilst ensuring the optimum use of all resources and school infrastructure such as laboratory hours, play time, library periods etc.

2. Reduces Error

Any manual system is subject to human errors. However, using the automatic timetable management system ensures that there is minimal chance for error. Additionally, there is an error in the input of data, the same can be rectified within minutes, with the simple press of a button. For the school that have multiple standards of classes, with many class division, this error-free method of creating a timetable can prove to be a boon.

3. Secure and User-Friendly

A notable benefit of using technology to create your school timetable is that is user-friendly and can be used by anyone with minimal knowledge of computers. It can be used without any confusion.

While being easy to operate technology, the timetable management software is also very secure and ensures that all the secure school data is kept safe, with access to only those with prior authorization.

4. Instant Notifications for changes

Using an automatic system makes it easier for your students and parents to get instant notifications in case of any change in timetables such as a change in the time of the class or a change in the faculty taking the class. This ensures that the students are prepared in advance for a change in their daily schedule, thus creating an environment for better learning

5. Substitute management

Using a timetable management system makes it easier for the schools to allocate a substitute teacher to a class in case of an absent teacher. The automatic schedule feature will also notifications to be sent to teachers updating them about the changes in their schedule, thus once again helping them prepare in advance for the day ahead avoiding any subsequent chaos.

6. Easy customization

The timetable management system can be easily customised according to the brand guidelines of your school. Additionally, schools also have the option of customising the brands based on their choice of language, locations, number of schools, number of grades etc. This easy customisation feature helps meet the unique scheduling needs of each school with ease and speed.

7. Smooth integration into the school calendar

The timetable management system can seamlessly get integrated into the online school calendar. This ensures that on days of special events, half days, exams – an alternate timetable is automatically generated to send out to the students and teachers. It ensures that there are no conflicts or clashes with school events and that the school is able to function in a seamless manner.

Read more: Importance of teaching digital citizenship in schools

8. Easy calculation on payroll

The timetable management software can also be used to calculate the number of hours each teacher spent teaching the classroom, the number of days worked and the various absent days. In a manual system, calculating this can be a long-drawn process – prone to errors and miscalculations. However, with the help of the timetable management module in the school management software, the same process transforms into a hassle-free one. This makes it easy to calculate the payroll for the teachers.

9. Creating a paperless environment

Managing a school automatically means dealing with an endless amount of paperwork and then managing those records, saving them and keeping them securely for the years to come. However, the use of a timetable management software ensures that all the paperwork gets stored digitally. With its simple and user- friendly interface schools can now simply save all the classroom timetables for years to come. The cloud system ensures that this information can be accessed securely from any location, and the school can safely go paper-free.

Additionally, this saving of paper is also healthy for the environment.

The start of every academic year is filled with chaos as the school have to grapple with multiple tasks that need to completed in an efficient manner. Creating a timetable is one of those tasks pivotal to the day-to-day functioning of the school. However, a wrongly prepared timetable can lead to complete chaos for the students and teachers. In a technologically driven world, the use of a timetable management system offers a host of benefits to the school – ensuring that it school functioning in a seamless manner without any unnecessary challenges or complexities.


Fedena OEM partnership

Top benefits of Fedena OEM Partnership Program

Have a great product but still lack the competitive factor?

Looking for the perfect partner but the abundance of availability is confusing you even more?

Looking for a partner who provides the flexibility to sell your product at a desired pricing and terms?

There are too many questions to consider when an organisation starts looking for a partner. Finding & choosing a perfect partner when you have an abundant choice becomes an uphill task for an organisation. An organisation is either big or small, and provides services to either business or directly to the customer; in either case, to operate smartly, effortlessly and to survive in today’s competitive world, they all need a good partner who can add value to their existing product and make their product more desirable. This partnership results in a solution which mitigates the human efforts & inflates the productivity, growth, and efficiency of the organisation.

When the target industry is an education sector and the organization is looking to work towards providing a solution for the educational institutions, then it is paramount to locate a perfect partner for that establishment. This is highlighted by the fact, that the technology is advancing at a breathtaking pace, and it becomes imperative to integrate with it to provide a smart solution which can easily automate the daily operations while also providing a bird’s eye view over the governance of the entire institution.

But the biggest question is how to choose an EdTech partner whose solution integrates best with the existing solution?

Not to worry! We have a perfect solution to your problem i.e Fedena OEM Partnership Plan.

What is Fedena OEM ( Original Equipment Manufacturer) Partnership Plan?

In this plan, an organisation can embed the Fedena source code into their product offering and then resell the product in their geography under their pricing & terms. Our OEM partners can leverage Fedena’s beautiful user interface design, feature-rich modules and excellent engineering to give their clients compelling & cost effective solution i.e school management system. With this, we also guide our partners to successfully replicate the proven business model of Fedena according to their geography.

Proven Benefits of the OEM Partnership Plan:

1. Exclusive access to Partner Dashboard where the partners can create new instances & configure the solutions. This part requires no technical expertise.

2. Provide full support to power your solution and gives a full control to set pricing & terms.

3. Provide modular architecture, powerful APIs and ability of customization.

4. 24*7 support from Fedena Pro Team

5. Fedena is engineered to handle the complex requirements of EdTech market.

6. Provides commercial open source license which guarantees the safety and protection which is required during the product launch.

7. Power to modify Fedena code as you retain your own IP.

8. Quick notification on the latest updates of Fedena

9. Guarantee to achieve a 80% of ROI during the first year of operations.

Recap: Highlights of Fedena’s First Virtual Summit

Importance of OEM Plan:

1. Grow your business: Fedena adds a competitive advantage into partner’s existing product which helps in attracting the new customers and eventually helps in advancing the business.

2. Penetrate into the new market: After becoming a partner with us our sales team provides the full support and strategies to increase your visibility, reach and penetration into other markets.

3. Differentiate your solution: Ability to customise the features and availability of 24*7 Fedena pro team support helps you in making your product more exciting and feature-rich, making it stand out among the competitors.

4. Profit & growth increase: Fedena maximize the ROI around 80% as we provide a full support in technical and management part and our cost-effective solution helps in attracting more customers compared to the competitors.

Next Step:

  1. Choose an OEM model ( Silver, Gold, Platinum, Signature)
  2. Sign the agreement
  3. Make the payment
  4. Within 24 hours get the access to Fedena Partner dashboard
  5. Get access to training webinars, marketing materials, and sales presentations

So quickly connect to begin to continue your successful journey with us.


attendance management system

Why Does Your Institute Need An Attendance Management System?

Understanding the benefits of an attendance management system in educational institutes

One of the foremost memories that all of us have of school is the morning attendance, where the teachers would ceremoniously call out to our names, while we replied in affirmation to prove our attendance. A long and tedious routine, in colleges, many of us manipulated the manual attendance system in a number of ways.

However, the digital revolution has introduced the student’s attendance management system that is transforming the routine of attendance in schools.

What is an attendance management system?

An attendance management system is an essential part of the school management software that uses the biometric attendance management system or an access card to maintain a quick and accurate record of the student attendance and provides timely summaries and records when needed.

Why does your institute need an attendance management system?

1.  Speed and Accuracy

Using a students attendance management system module in your school management software eliminates the need for manual attendance with is a long and cumbersome process. Students can simply log on to the attendance using the online system and thus save teachers the extra effort and time that would usually go into marking attendance. This system is faster and more accurate than a manual attendance system, avoids incorrect data entry, duplication and helps reduce mundane paperwork.

2. Automatic Report Generation

Very often teachers need to access the attendance reports of students – either for disciplinary reasons or for parent- teachers meetings. Using a students attendance management system ensures that reports are created at the click of a button. School authorities can also access summaries, trend reports related to the attendance records.

3. Enhances Punctuality

While the manual attendance conducted daily by teachers enforces daily attendance, using a cloud-based online attendance software ensures that the arrival time of each student is accurately recorded so that the monitor tardiness and teach students the importance of punctuality.

4. Alerts to Parents

Using an online attendance management system makes it easy for parents to get automatic alerts of days that their students are not in class. This would not be possible in a manual attendance system but using the school management software, that stores all the communication data of the parents, it is easier than ever for parents to stay updated on their child’s daily school attendance. This also helps parents stay abreast of the number of classes missed by their child.

Recap: Why must School ERP have Document Management System?

5. Staff Attendance Management

The attendance management system can also be used to track the attendance of the teachers and the various staff. It also allows for easy calculation of leaves and tracks working days and hours with ease and accuracy using either an access card or biometric attendance management system.

Today, attendance management is an essential requirement for every school, college and educational institute. Automation of the attendance system frees the teaching authorities from mundane tasks and saves precious classroom time that can be invested in teaching the students.

fee management system

What Are The Benefits Of Fees Management System In Educational Institutions?

The fee collection process in school and colleges is a complex procedure as the fee structure for every student and every class is different. Using a manual procedure leaves ample opportunity for human error, making an already complex process more tedious and challenging,

This is the reason that many educational institutes are moving towards an online fees management system that streamlines the process – making it easier and faster for teachers as well as parents.

However, there are many more benefits of using a fees management system:

1. Easy to use and implement

An online fee management system is easy to use and implement as you do not need to install a new program or software. The online feature of your school management system is easy to use for teachers as well as parents, who can pay the fees from the comfort of their homes, at a time of their convenience – instead of standing in queues all day long

2. Creates a simplified paperless system

Using an online fee management system will enable your school to develop a paperless system as all the fee receipts and payment records will be maintained in a digital format. This saves the school from the hassle of dealing with reams of papers, receipts as well as is environmentally friendlier.

3. Automatic calculation

The online fee management system calculates the fees of every student without any error, taking into account all the extra considerations from scholarships, hostel fees, sibling discounts, library fees and any other student-specific charges and discounts

4. Quick payments

Instead of standing in long lines for the fee payments, on online system allows for quick remittances faster from using secure payment gateways. The system is also capable of easily receiving payments from donors and other contributors allowing for an increased revenue for the school.

5. Easily scalable and customisable

For schools that have multiple campuses across locations, a school fee management system allows for the schools to easily manage the school fees across locations. Additionally, the system is easily scalable and accommodate new campuses into the module.

Recap: Guide To Choose The Right School Employee Management System

Additionally, the school can customise the software according to its brand colours, a logo for a more customised experience

6. Safe and secure

The software saves all the payment details of the parents in a safe and secure manner. The school management system offers a role-based access control in a multi-user environment.

Fee management system in also is a function that not only needs complete accuracy, but it also needs to be secure, hassle-free and transparent to avoid any fraudulent transactions. The simplest way to achieve all of these goals is through the use of an online fee management system.

Implementation of this system is one of the most effective ways for schools, colleges and other educational institutes to streamline their fee management processes in a way that helps save on way power, makes fee collection proficient and decreases the staff workload so that they can use their time and resources to concentrate on the students

school employee management system

Guide To Choose The Right School Employee Management System

Understanding the Why and How of selecting a school employee management system

In a school or college setting, the staff and employee team not only consist of teachers and principals, but it also includes many behind-the-scenes heroes such as the administration teams, support staff, librarians, IT teams, peons, cleaners, security teams – the list can be endless. This school staff are essential as they play a critical role in creating an emotionally supportive, physically safe and mentally stimulating environment for the students.

Just as any other organisation – a school to needs to efficiently manage its teams to ensure that it functions as a seamless, well-oiled machinery to bring the best to its students.

While schools continue to function as student-centric units, it is essential for them also ensure that they are paying attention to the career growth and development of their support staff and using a school employee management system is one of the most efficient and effective ways to do the same.

What are the benefits of using a school staff management system?

A school management system that offers features to manage the staff offers many benefits to the staff and the school as a whole

1. Payroll Management

One of the most essential features of a school employee management system is the payroll management system that allows schools to manage the entire payroll process from the calculation of attendance, loss of pay calculation, automatic payroll generation, payslip approval and other facilities.

This payroll management feature is easily customisable according to the branding guidelines and other requirements of the school, thus making it easier for schools and other educational institutes to adopt.

2. Task Management

Creation and management of tasks for employees a task management module for the teaching and non-teaching staff. Here, various administrators and head of departments can assign certain tasks to the staff, send reminders for the same, follow-up on them and get timely updates when the tasks are completed. This is also an option to upload reports, documents and comments on the task to keep everyone updated.

3. Event Creation

School life is often characterised by events and activities for the students as well as teachers. Using the event creation modules, schools can create a list of events for the staff and the school employee management system will send automatic updates to all about the event – through SMS, emails and other forms of instant messaging.

4. Performance management

Using the school employee management system also allows schools to assess their performance by checking the achievement of their goals, monitoring the date of the goals to see if they met their deadline and them comparing it against the performance of other groups. This system is an easy and a hassle-free way to assess the performance of the teachers and other non-teaching staff across various departments and locations.

5. Attendance management

Managing the daily attendance of your staff, their login and logout times can also be a tedious task for the school’s personnel department. However, the same task when outsourced to a digital system, makes the task easier and less time consuming

6. Data management

The school management system also allows schools to manage the entire data of all the departments, including staff data. This data can be easily displayed and customised as needed and can be exported at the click of the mouse,

Recap:  Technology in The Classroom: Decoding the Pros and Cons

7. Instant Messaging

This instant messaging feature can also be easily integrated with other external communication tools like email and texting. This feature is crucial as it allows you to stay connected with your staff at all times and send them information at the click of a button. During critically important moments, this is one of the best ways to communicate with your staff – saving on loads of time and avoiding miscommunications.

While the growth of a school is enhanced by committed teachers, a motivated support staff can help empower the teachers to teach better and make a strong impact on the minds of their students. Using various digital technology is a great way to keep the staff – teaching and non-teaching motivated so that they can focus on the most important tasks at hand.

It improves the productivity of the school as non-essential tasks such as creating events, calendar management, attendance management, leave management get taken care of automatically. This is also a great way to prevent time fraud among their staff and helps them to function with improved accuracy and focus.

With this increased productivity, it is easier for schools to focus their attention on staff development activities such as training and other learning opportunities that will help the school staff perform better – and thus improve the ratings and brand image of the school.

Today, as technology percolates every aspect of our lives, introducing online technology in schools is imperative. Using a staff management system makes day-to-day functioning easier in schools by automating tasks – saving time and effort for all concerned.

As schools get ready to step into the future – they need to get equipped with a staff management system that can be easily customised and scaled according to the needs and the requirements of the school. In this dynamic world – every school is a unique as the students it houses, and an ideal staff management system needs to come loaded with a range of various features that can be used by the school according to their needs and should be easy to use for all the parties concerned.

school management software

The Role of School Management Software in Student Privacy & Data Security

Has your school management software got everything on lockdown?

What is data security?

Data security is the protection of data, usually in digital form, from unauthorized or unwanted access, use, and dissemination. It is the protection of private information from possibly malicious entities. In this digital day and age, data security is of paramount importance. Knowledge is power is a maxim that very much holds true here, and the protection of data must be a key concern for institutions who have entered the tech age.

Data security has resulted in a booming industry – just look at all the privacy hoops we need to jump through just to create an email account. But what might seem like annoying barriers to the execution of a task are actually safeguards built to protect people from themselves and others. Data security is easily understood when it comes to such engagements with technological services, but it has applications across industries and populations.

For educators, it is important to keep oneself of the latest in data security practice while also using this as an opportunity to instil good data security practices in young minds they have access too. Building a data secure culture is one of the many avenues educational institutions have a unique role to play.

How does it affect student privacy?

In the educational ecosystem, data security touches multiple aspects and stakeholders. One of these are students themselves. Data security, or a lack of it, exposes students to multiple vulnerabilities. They are often at the centre of sensitive information, and in the case of younger students, may be unable to comprehend the importance of data security.

But why do students even need privacy?

Detractors might argue about whether students even need privacy. These are younger folk living sheltered existences and are largely protected from ground realities that adult working professionals have to deal with. But it is this very naivete that makes students an especially vulnerable target of people trying to breach data security.

Students are often minors who may not have the experience or exposure to be able to judge whether a person or entity trying to extract information has malicious intent at all. Young scholars are usually taught to trust authority, especially adult authority. It is this attitude that makes them especially vulnerable to malicious predators who may not have their best interests at heart. It is thus the school’s responsibility, to a degree, to protect the privacy of student information they are trusted with.

What does a data security or student privacy breach look like?

A data security breach can be as simple as the unauthorised access to student information, resulting in the tarnishing of a student’s privacy. This might seem benign on paper, but imagine how dangerous student information could be in the wrong hands. For instance, simply accessing student records and noting down a particular student’s home address means that there are now people who are aware of a student’s location at a given point in time. The student could now be in danger.

While the person accessing this information may have no malicious intent, we cannot rely on their best to ensure student safety. Educational institutions, especially, have a specific responsibility to their underage wards – data security and protection is as important as the physical security and protection of a young scholar.

Recap: School management software with batch management system

What are the consequences of a breach?

The consequences of a data security breach can range from benign to life-          changing. Educational institutions are trusted with a lot of financial and personal data centred around their students and parents. These include everything from home addresses and contact information to the financial details of a family to student grades in a class.

Imagine accessing information about student grades and parental finances from the records in your school management software. The consequences can be something as small but irritating as some ribbing from classmates about a low grade (traumatic but not dangerous) or financial security risk for a parent whose banking vulnerabilities have been exposed.

How does school management software provide student’s privacy and data security?

School management software is becoming increasingly ubiquitous in educational institutions. School rely on it to manage processes in their school. This often involves things like personalised communication and teaching for students based on their response data to even easier and faster fee processing for parents thanks to on the go payments being made possible by your school management software.

It is thus natural that school management software will be the gateway to a lot of data about students and therefore a specific point of attack for those wishing to break a school’s data security. The information is all in one place for hackers to access.

On the same note, also reduces the amount of human interaction and therefore human error in these processes. Limiting access to sensitive information is easier with permissions that can easily be granted and revoked in your school management software. Keeping an activity history to be able to track who accessed what and when is easier with school management software. The school management software’s dashboard is a good way to keep an eye on a comprehensive set of data points that will alert the observer to any irregularities in the system.

How can you correctly calibrate your school management software?

School management software can be both a boon or a bane in these situations – it depends on the robustness of the software you choose and the people who are authorised to use it. A balance must be struck and careful judgment must be used when relying on school management software to manage data security at your school.

There are a few key things to keep in mind when building data security within your school management software. The first is to choose a robust software that values data security and has inbuilt mechanisms to protect sensitive information. The second is to entrust only trusted people with access to this information. The third is to keep a watch on the activity of all those who have access to this information. Your school management software allows you to easily implement these three points making it easier to build a culture that values data security and student privacy in your educational institution.

school management software

School management software with batch management system

There are several ways in which a school management system can help a school take proper care of the batches of students that it has. For example, with the help of the dashboard facility schools can view the latest information in areas such as the following:

  • news
  • events
  • discussions
  • birthdays
  • leave applications

Here are the top 14 ways through which school management software can help institute to manage the batch details and other nitty-gritty information:

1. Sending messages

These school management software systems have basically revolutionized the way schools are now able to communicate with their students. They normally come with inbuilt messaging systems that make it easy for the schools to send information to students and their parents.

The best part of all this is that the entire process can be completed within a short span of time. These systems have made it easier for communication to become more effective as far as administration, students, teachers, and parents are concerned. These systems also enable a school to record communications with students so that they can be used at a later date for reference and other important purposes. With the help of these systems, a school can deliver automatic messages and that too in a personalized manner. Information can be provided in the following areas:

  • events
  • news
  • fee schedules
  • new forums
  • holidays

2. Managing admissions

A school can use an online school management system in order to manage the admission process for students. It can assign a unique ID for all the students and create admission forms that are highly detailed. At the same time, it also helps that these systems come with the capability to add multiple guardians for a child. They have emergency contact facilities that are really important, especially in this day and age. Schools can also record previous educational details of the students that they are taking in.

3. Managing details of students

With software for schools at its disposal, a school can keep all the important details related to a student. It can create normal profiles for students on the basis of batches and view them as and when may be needed. It can maintain a wide range of data regarding a student and view it as and when it wishes to or needs to. Some such data categories may be enumerated as below:

  • reports
  • fees
  • activities
  • remarks
  • records

The databases in these systems are really comprehensive and this is what allows a school to look up all its students – existing and former ones – on these platforms.

Recap: Top 10 things you can do on school ERP software apps

4. Managing news

An important part of taking care of students and batches for a school is providing them with the latest news on a consistent basis. Thankfully, these products make it easy for schools to keep that end of the bargain. With these systems, it is possible for the schools to create, delete, and edit news as and when it wants to. They can also make it easy for the students to look up any relevant news. Students can also view all the news at once if they need to.

5. Taking care of examinations

With the help of these systems, a school can create different kinds of examinations on the basis of categories such as marks and grades, to name a few. It can also group together exams if it has to. These systems can function as online examination services that come with features such as automatic marks calculation. A school can create both descriptive and objective style exams on these interfaces. The report centres on these systems are extensive, to say the least. At the same time, schools can also generate reports for these exams on these systems quite easily. 

6. Creating timetables

With the help of these software systems, a school can create timetables for the benefit of its students as well. It can provide students alerts on subject limits on a weekly basis even as it creates the timetable for the upcoming days. These systems are designed in such a way that schools would get conflict warnings while creating the timetable. This would inform the school that it may have assigned a teacher for two classes during the same period. A school can also create timetables in advance if it wants to for the benefit of its students. Check out the various advantages institutes can gain using timetable management system.

7. Taking care of attendance

These systems also make it very easy for schools to take care of the attendance of their students. In these systems it is quite easy to mark the attendance of students and schools can also include notes and remarks in the case of individual students. These systems also make it easy to create various types of attendance reports. They also come with several filters that enable a school to filter the reports as it wants. The best part of these systems is that they can be integrated with RFID (radio frequency identification) systems, biometric systems, and other hardware-based systems that a school uses.

8. Managing blogs

Blogs these days have become so much more than mere ways of self-expression. They have become a great platform for knowledge as well. This is the reason why schools these days are encouraging their wards to write blogs and learn through that as well. With the assistance of the systems being talked about over here, a school can create a platform where students can write blogs and also see the blogs written by their peers. It can also filter these blogs on the basis of the different filters that come with these systems.

9. Managing hostels

If a school has boarding facilities and puts up its students in hostels then it would find these platforms to be really useful for the fact that they have facilities for managing hostels. Here a school can add, edit, delete, and view the different hostels that it is running and the same facility is available with respect to rooms as well. Through these systems, it becomes very easy for a school to allot rooms to a student. A school can also create a date for collecting hostel fees and manage the collections of the same. It can also see who all have defaulted on their hostel fee payments.

10. Managing libraries

A library happens to be an important part of the learning process of a student – it is here that she or he would get loads of information, some of which may not be available on the internet as well. Well, with these software systems, a school would find it a lot easier to manage its libraries. It can easily flip through the catalogue of books and see the books that are yet to be issued. It can also manage the books that are there at its disposal a lot better.

11. Managing transport

As we all know, the cases of molestation and misbehaviour against kids while they are being taken to and from school have gone up. It is part of a school’s duty to make sure that its students stay protected at all times. An important component of that is managing the transport facilities that it offers and making sure that they are safe and secure enough for the students. With the help of these systems, a school can add, edit, and delete the routes of the vehicles. At the same time it a school can also add details pertaining to the destination and cost of vehicles.

12. Creating calendars for students

These systems help a school to create calendars and show a wide range of information such as events, holidays, examinations, and dues. There are facilities in these systems to use a separate colour for each action and categorize them properly. Schools can easily view these items on a monthly basis and navigate the information. This, in turn, is helpful for the students as well as with all the prior information on their fingertips they can stay adequately prepared and enjoy all that the school has to offer. This, in turn, improves their relationship with the school.

13. Creating events

These days, various events can be called the lifeblood of an educational institution especially as far as holding the interest of the talented students with varied interests is concerned. With the help of the software systems we are discussing over here a school can create any number of events and provide a proper description regarding the same so that everyone stays in the loop. If a school wishes it can mark the event as a holiday as well. It can create events for a separate set of students and teachers who may have a greater degree of interest in the same compared to others.

14. Registering and managing applicants

These systems also make it very easy for schools to deal with all the students that have applied to be a part of the same. A school can create a really detailed application form for the purpose and customize it significantly as per its preferences as well. If it wants, it can manage, edit, and delete registration for certain courses in order to reduce the clutter that normally surrounds these processes. These software products have different kinds of filters and a school can easily view applicants through those filters.   

school erp software apps

Top 9 things you can do on school ERP software apps

There are so many things that you can do as a school on the school ERP (enterprise resource planning) software apps these days. One of the first such things is tracking the activities of school buses. With the help of such software, it is possible for both schools and parents to keep track of the whereabouts of the school bus on maps. They also get notifications for all the important events. This is an important feature when you come to think of it. These days the cases of molestation of and misbehaviour against school kids have gone up. This has made everyone more concerned about the safety and security of these kids. 

Let’s check out what other things you can do on school ERP apps:

1. Track the process of fee payment online

With the help of a school ERP software app, a school would be able to facilitate online payment of school fees. It can keep track of the schedule of fees, the fees that have been paid, the instalments that are coming up in the immediate period, and the instalments that are yet to be paid.

In fact, this feature can be helpful for the parents as well since they can get access to the same kind of information too. Normally, in these systems, a user gets information on all the fees that need to be paid across an academic year as fee instalments. They get notifications for the payments that are supposed to be made as well as ones that they may have missed. These apps contain sections on payment history where one can check all the payments that have been made so far. Check out some other benefits of fees management system.

2. Can be used to create a school diary

These ERP for schools apps act as school diaries as well in the sense that they provide a total timeline-based view of various information and details such as homework, results, and fees to name a few. Schools can send such information on a regular basis to the parents and they can get it and be benefited as well. In a nutshell, this particular feature contains all the information based communication, circulars, and notifications that are being sent by the schools on a regular basis to the parents. Schools can send this information in a language that they are comfortable with.

This, in turn, helps the schools communicate a lot better with the parents. This leads to better results for one and all in the end. Schools can also attach JPG (Joint Photographic Experts Group) and PDF (portable document format) files with these notifications.    

3. Can be used to create galleries of photos, videos, and live events

With the help of these apps, a user can also get a glimpse of all the photos that belong to a school. This is also applicable to the videos as well as coverage of live events that are taking place in the school.

With these apps, a school can stream live events that may be of interest for one and all like the yearly function, Independence Day celebrations, and Republic Day celebrations to name a few. These events can be viewed live on mobile devices like tablets and smartphones. With the help of the photos feature a user can create any number of albums that she or he wishes to. These photos can capture all the fun activities that are taking place in the school. A user can also create any number of video albums and the experience of watching them is great as well.

4. Can be used to create a school calendar

With these apps, a school can create a yearly calendar and display the schedule for various categories that are important to one and all. Some such categories may be mentioned as below:

  • academics
  • holidays
  • examinations
  • activities
  • assembly topics

Normally, school calendars are divided into various categories such as ones that have been mentioned above. The reason for such division is simple – the information cannot be the same for each class in a school. In fact, they could differ on the basis of a day as well.

However, when a school has such a feature in its ERP app it is able to send information that is relevant to parents. This helps the parents and the students prepare properly. The data is also displayed in a simple manner and this is of great help as well.

Recap:  Why Should Data Analysis Be a Part of School ERP Software?

5. Managing results

In a school, all the classes have their own tests, recitations, and group discussions that are conducted on a regular basis, even if not daily. With the help of a good ERP app, a school can provide information regarding how well the kids are doing in these sessions to their parents. 

It can also evaluate all this data with the help of means such as charts and graphs, and publish mark sheets in PDF format at the end of each session. The process of education is one that is evolving at all times and there is no end to how better it can get. These days, all the major examination boards are using the latest methods of evaluation such as CCE (continuous and comprehensive evaluation). No matter how many tests and evaluations happen, a parent always stays informed with the help of such an app.

6. Managing libraries

With the new age school ERP apps, a school can easily manage its libraries a lot better than before. They can make the entire catalogue available on mobile devices and provide information like availability of books and dates when they are expected to be returned. Normally in a school library, there are plenty of books belonging to many different authors as well as publication houses. With the help of the online cataloguing facilities, users are in a better position to look for books that may be of use to them.

The system works in such a way that a librarian is able to tag each book in various categories. Users can also use this app and browse and search for these books on the basis of these categories. This means that the school library can be managed a lot better than what would have been possible otherwise.

7. Managing attendance

With the help of these apps, students can now just about forget bunking their schools. Yes, these systems are that good! These apps help the parents keep a track of the attendance of their children and also get instant information in case they are absent from school.

The best part of this particular feature is that the information is available on a daily basis. These systems normally show information in the form of grids, which resemble calendars, in order to inform parents regarding the school attendance record of their wards. All the information is shown in a clear and precise manner so that parents do not face any trouble in understanding the same. Information is provided on the basis of sessions and months thus helping parents get a complete picture when a term comes to close. Such a feature provides great peace of mind to the parents for sure.

8. Managing documents

These apps also help schools manage their documents in a proper manner. They are able to digitize all the papers by scanning them and then uploading them on to the system. This way, they can have all the information related to students, buses, employees, and all other stakeholders. These systems make it easy to upload several documents at a time. Schools can also categorize various documents on the basis of definite categories. It is also possible for schools to renew these documents as and when may be needed. This is because these systems provide regular reminders pertaining to the expiry of the same on a regular basis.

They provide reports for renewals that are overdue as well as ones that are in the pipeline. These systems also help schools generate important documents for their students as per the preferred format of the education board that they are affiliated with.

9. Keeping information on students

Last, but definitely not the least, these apps help schools have all the information regarding their students and manage it properly as well. Normally, in these cases, students are assigned barcodes and there is also an option to update a new photo of the student each year.

Such an app also helps schools customize all this information. This means that they can define separate fields that may be applicable for their institution and leave out the rest. They can then assign these fields default value and make them mandatory as well. Having such information at their fingertips also allows the schools to send across greetings to students on special occasions such as their birthdays, anniversaries, or any date that may be important for the students and their parents. These systems also allow them to provide feedback to students and parents at all times.

school erp software

Why Should Data Analysis Be a Part of School ERP Software?

Listen to what your school ERP software is trying to tell you

What is Data Analysis?

Data analysis is the cleaning, processing, and manipulation of data in order to arrive at conclusions, unearth trends, or support business decisions with reliable data. There are many forms of data analysis – new techniques and methods emerge daily that enable institutions to understand their ecosystems more widely and deeply. Understanding your institution’s needs and the availability of information at hand determine which of these methods would benefit you the most and result in the most useful information.

How is data analysis used in general?

Essentially, data analysis helps institutions make more informed decisions, devise solutions based on evidence rather than bias, and helps build a more data-driven culture internally and externally. Building a data-rich culture in one’s institution enables its people and stakeholders to build a thinking culture that relies on hard facts rather than hearsay or nebulous feeling. This results in a population that values data, precision and thoughtful strategy rather than impulsive and often outdated thinking.

How could data analysis be used in education?

The educational ecosystem is no different in terms of how it can benefit from data analysis. This is an area where learning is constantly evolving based on new teaching methods being developed, varying needs of students, and an ever-changing world that schools need to prepare them for. Data analysis would help remove a lot of fear, doubt, and uncertainty and help illuminate better ways to do things at all levels.

What are the benefits of using data analysis in education?

Using data analysis in education helps us understand our classrooms and educational institutions better. For instance, personalisation of education is increasingly seen as key to better educational outcomes. This sounds like a time and costs expensive process, where overheads overwhelm the desire to make it happen. Data analysis, however, can come to the rescue. Using your school ERP software, you can monitor what sort of assignments your student does better on, what methodologies seem to work, and what subject areas naturally interest them. Then building a content repository of such course materials would be the logical next step. This results in the better classroom and home learning engagement from a student – all because you took the time to analyse student behaviour with regards to course materials.

Who benefits from data analysis in education?

It is not just students who benefit from data analysis in the school. All stakeholders in the education ecosystem can gain from relying more on data. A data-rich school is one that is forward-looking – one that is anticipating educational trends rather than just reacting to them. Teachers are better able to analyse each of their classrooms’ educational achievements, students are better able to measure their performance and make decisions on what to focus on, administrators are able to improve the efficiency of their processes by analysing user actions when interacting with various services provided, and management is future ready thanks to a wealth of knowledge available at their fingertips. Your school ERP software can be instrumental in categorising the various kinds of data by the people it benefits at the very starting point. We elaborate on this point further below.

How tools do you need to perform data analysis?

In addition to a person with the skillset to perform an accurate analysis, does wanting to become a more data-rich school require specialised tools? What about the cost of such an investment? Is it worth it?

These are all important questions to ask in one’s endeavour to become a data-rich organisation. Data analysis must be looked at as an investment in the future. The long-term benefits are worth the cost. It is not necessary to have a massive outlay towards data analytics in order to start seeing results. For educational institutions, your existing school ERP software might be enough to get started.

What kind of data analytics functions can school ERP software to perform?

Your school ERP software is your starting point on your data analysis journey. A robust school ERP software would allow you to start collecting information about student and institutional actions straight out of the box.

For students, analysing their progress by analysis their examination performance would help you have a better idea of your student’s strengths and potential areas for improvement. This would indicate what subjects to focus on for future learning, which can further be monitored and idea by your school ERP software.

For teachers, being able to keep track of students learning by analysis their engagement in coursework, homework, and group discussions is a good way to better understand the learning methodology that works for them. Most students have a learning method that works best for them – why not focus on using that method integrated with your school ERP software as much as possible in order to accelerate learning?

For administrators, processes can often be prone to human errors and this is where your school ERP software really shines. But a secondary benefit to this is the wealth of user data that is collected when these processes are systemised or automated. You are able to pinpoint with accuracy exactly where users fall through the cracks, falter, or run into issues. This helps one to improve processes until they are as intuitive and unintrusive, reducing the burden on human administrators.

Finally, for management – a cross section of these analyses performed at various levels help them to ensure their institution is future ready. Being proactive, rather than reactive results in an institution that is not constantly playing catch up, but instead is able to automatically provide a holistic learning and teaching environment for its members.

Your school ERP software provides a one window answer to all questions about the direction your institution is moving in by providing data and revealing trends specific to your school. Data analysis thus makes your school ready to produce scholars ready to take on the world.

admission management system

Why should an admission management system be part of your institution this academic year?

Streamline and simplify your institute’s admissions with an admission management system

In every academic year, the admission period is a limited season that often causes stress, chaos and confusion. This is especially evident in educational institutes that work with a manual admission process where a team of educators are made responsible for the entire admission process – from collating admission forms to inducting the new students into the school.

However, today with the help of an admission management system, it is easy to transform this chaos into a seamless and efficient flow that not only reduces the burden on the educational institutes but elevates the brand image and presents a competitive advantage for the institution.

What are the benefits of an admission management system?

1. Creates a paperless, digital admission process

Using a school ERP system will help educational institutes to distribute their admission forms to a wider range of students using various online tools and forums. This will lead to a wider pool of applicants. Additionally, these digitally savvy applicants can then use the mobile and cloud-based system to submit the forms, upload essential documents, apply for scholarships, etc. All these processes can be done online using the features and functionalities of the school ERP system and thus create a paper-free and hassle-free digital admission process.

2. Creates a seamless admission tracking system

Manual admissions are also characterised by endless phone calls by hassled parents and students looking for information on the admission process, updates on the application status and other admissions-related information. However, using a school ERP system educational institutes can send parents and students timely updates about the admission process. With the help of technology, schools can send parents relevant emails and mobile messages – which can be easily personalised to include student name as well as updates on admission tests, interview dates, reminders as well as the final admission status.

3. Creates a more effective marketing tool

Using an online admission system, schools and educational institutes will be able to create a database of potential applicants as well as previous years applicants and send them automatic emails and messages about events, new courses, special guest lectures and other relevant marketing information. This is one of the most effective and fastest ways to reach out to your database of students.

4. Creates a uniformed admission experience across multiple campuses

Many schools have multiple campuses across various locations. An online admission process will enable the educational institutes to offer a similar admission experience irrespective of the location.

An online admission system also allows for multi-lingual admission process for students and parents who are more comfortable in local languages. The admission management system can easily be customised to send out admission forms and admission updates in local languages for the parents and students.

5. Creates an error-free admission process for the schools and students

Manual admissions offer plenty of opportunities for human error. Admission period is a stressful time, with this there is the added pressure of meeting the admission deadlines, processing thousands of applications, coordinating with hundreds of new admissions – this can often lead to errors which then reflect badly on the image of the institute and can create a negative impression in the minds of all stakeholders. An online school ERP system eliminates the potential for such errors.

6. Creates a secure online data management system

Using a school ERP system schools and colleges can store all their student-related date on a secure online platform. This system ensures all student information, as well as information about student payment, is stored in a way that is secure with access to only recognised and approved individuals. This also saves educational institutes the hassle of keeping all the admission forms and other data in a safe vault or storehouse. A school online admission system makes managing admission data more secure and easier than ever before.

Recap:  Teachers vs Technology: Can Technology Replace Teachers?

7. Creates simpler fee management process

Another essential advantage of using an admission management system during the school admission season is that it offers an easy way for the school to manage fee payment and automatic invoice generation. The online system also generates a fee summary at the start of every academic year to ensure that students and parents are aware of the financial obligations. Automatic, personalised emails also ensure that parents get timely reminders for the payment.

Many online admission systems allow students to make payment using their next generation features and tools.

8. Creates Timetables that are efficient and effective

Once the admissions are well underway, another stressful task is the creation of timetables that ensure that the students make the best use of their time, and yet do not stress the students. With the help of the timetable management features in the software, it becomes easy for the school to create interactive timetables, that take into the account holidays, teacher absences etc. This advanced software system ensures that substitute teachers are assigned as and when needed.

9. Creates a superior admission experience for parents

Today, we live in an era where time is an essential and scarce resource. Using an admission management system can help schools and educational institutes to reach out the students and parents at their point of need, ensuring that all the processes required for admission can be done from the comfort of their home or their office. The use of a school ERP system ensures that the admission process can be done at any time convenient to the parent, irrespective of location.

This is an invaluable feature that will help benefit parents and will greatly enhance the admission process for all involved.

In conclusion,

Gone are the days of long admission queues for parents and endless paper forms for schools. Today, the digital era calls for an admission process that is not only efficient but eliminates unnecessary hassles for all parties involved

An admission management system is the key to the new-age admission process. Is your educational institute ready for the new future?

school management software apps

What Is The Future Of School Management Software Apps In Institutions?

Over the past few years,  school management software has transformed the way schools and educational institutions across the world function. The influence of digital technologies and smart apps are making schools far more advanced them ever before. Today students are benefitting from concepts such as adaptive learning, flipped classroom, blended learning – all thanks to the influx of school management software.  Besides smart learning, the school management system also influences related areas of education such as admission management, attendance, timetable, teacher schedules ensuring efficient information management, effortless communication and quick dissemination of the necessary information.

Today, most technology platforms are seeking to migrate to a mobile app. With increased internet penetration and easy availability of smartphones at affordable rates, an increasing number of people are navigating the internet through smart devices. With parents too on the go, around the clock, there is a direct preference towards mobile applications that ensure around the clock connectivity to the school app, thus boosting the popularity of using apps for a school management system.

What is the future of school management software apps?

School management system apps have made notable difference schools. Let’s look at the how these apps will change the face of education in the future

1. Global Learning

The use of various software for school management will allow students to interact with learning communities from across the world. Students across the world with similar learning styles and similar interests can connect with the help of the app, thus creating a diverse and interactive learning culture. This will not only give students a wider exposure to different cultures, but it will lead to a collaboration of ideas across borders.

Recap:  How data-driven decisions lead the institute’s toward success?

2. Efficient School Administration

The advanced school ERP will make school administration in the future easier than it has ever been. Schools will no longer have to struggle with heaps of paper records, as they will be able to maintain all records of the institution in a digital format thus making its access and management really easy. This paper-free environment will make it easier for doing jobs such as data syncing, reports generation and report sharing. Additionally, the school ERP will ensure that digital data can be tracked and retrieved with the click of a button

3. Streamlined processes

The use of software for school management will ensure that schools in the future have streamlined processes in the apps with built-in features that allow for operational effectiveness, automatic upgrades and uniform compliance. Streaming of the process will include calibration that works for all departments and for all the users across the levels. This will ensure that redundant data entry work is eliminated along with any with unnecessary sub-systems and processes that complicate administrative work in institutions

Thus for a successful school management software, it is essential that organisation consider a mobile app that can be easily accessed by students, teacher, parents and school staff alike.