Fedena School ERP - photo upload

Student Photo Upload via Fedena API

The recent advancements in technology and connectivity have made schools jump on the bandwagon of digitizing their students’ records. This helps the schools in recording and fetching students’ data as and when needed, thereby assisting the school management in taking key decisions in line with kaizen.

 

The knowledge of data can unleash innumerable capabilities of the institution. It is quite important to note that every ERP implementation banks on “the correctness of the data”, which comes with a list of tedious tasks, especially for first timers. From our observations, while implementing Fedena, an ERP for schools, that the responsible school admin might have to go on rounds collecting every possible piece of information, identifying common patterns in the daily functioning, questioning every detail in the processes and then map the same into the ERP for their schools. And to add to this, all of this is to be done while continuing to run the daily processes and functions of the schools.

 

A deeper understanding of the actual problem is equivalent to solving a jigsaw puzzle, where assembling the oddly shaped interlocking and tiling pieces gives you the bigger picture.

 

Today, we are addressing one such scenario pertaining to data upload in ERP for schools, where you have a lot of student photos, that need to be uploaded in the relevant student records. Had it been a mere email field, the user could have added the missing emails via a spreadsheet or a CSV file and upload it. When the number of records is in the units of thousands, it becomes a herculean task for the team to upload the images one by one and the time consumed in doing so is enough to add to the list of pre-populated worries. This got us thinking, we wanted Fedena to be more than just a school management software, we wanted Fedena to help and ease the school admin’s work rather than add to their worries. This lead us to engineer student photo upload API to add to our list of existing open APIs in the Fedena API Playground.

 

We tried to make it as simple as possible by asking the user to replace the filenames of the images with the relevant Username(or Admission number) of the students. Once done, it’s a cake walk.

 

  1. Go to our API Playground
  2. Enter the Instance URL and the Authentication token generated  and start uploading your Photos all at-one-go.

 

Fedena school ERP photo upload API

 

 

We have a video to help you start with student photo upload here along with the Other APIs available. The admins save a lot of time and effort in uploading student photos, event photos etc in just  a matter of clicks, making Fedena the number one ERP for schools. So keep visiting our blog for more everyday hacks for your school management using Fedena.

 

Fedena school erp information sharing

How Fedena Helps in Information Sharing

Fedena school erp information sharing
 

An ERP aims to associate the structure across an organization in a way of systemizing the workflow, sharing information among departments and providing an insight into various business operations. The traditional methods of handling data and tracking information seems more comfortable and familiar that we tend to forget there are better alternatives. Every institute and organisation have valuable data that needs to be handled efficiently.  There are better ways to bring in efficacy and it starts with innovation in technology.
 
School ERP softwares like Fedena provide the end user to retrieve, manage, analyse and share data in a user-friendly way. Any college or school ERP will streamline all the common activities of the organization to increase productivity, but Fedena takes a step ahead to help you share information among various members of the organization with ease. The benefit of getting an erp implemented in your organization is the ability to allow your users to utilize the data they need at the right time. The need to reply to others in the organization causes a great delay, which further causes a dip in productivity.
 
Multiple users input data and access it via various modules in Fedena, which allows them to share information with ease. The Fedena dashboard is one such valuable asset of Fedena allowing users to perform multiple tasks and at the same time acts as a central point to begin various tasks. It has a collection of dashlets that provides a quick overview of the information that matters most to the user. Fedena also provides the user with a lot more features.

 

  • Optimize Your Human resource department

Multiple departments can be setup and communications are a breeze. The HR admin generates payslips and every employee has access to it through their profiles. Employees can also apply for leaves using Fedena while the managers approve/deny them at their leisure.

 

  • Improve Inventory Management  

Fedena allows you to build a greater control and automation in your inventory to save time, money and provide your students and teachers with stationaries, study materials etc on time. Multiple users can use the module to run the inventory efficiently.

 

  • Maintain Financial transparency

Fedena also enables you to control your accounts, cash management, donations, payroll, assets, liabilities and tax management. Allowing you to maintain transparency and privacy with the admins, teachers, students and parents.

 

  • Library Management

Most library managers are very concerned with the need for management of information about the books in the library. All students and staff get instant access to check the availability of books and reserve them. The Library manager can get meaningful information about movement of the books and easily manage the library efficiently.

 

  • Effective User-to-user Communication

You can choose to send internal messages, SMS or Emails to all the users in your organization. You can keep your employees, students and parents updated with the latest events and information. This task of mass communication is easily accomplished with Fedena and allows the school admin to message teachers, students and parents individually or setup automatic messages for various events like holiday reminders, event reminders, fee payment reminders, attendance reminders etc.

 

Having a high stack of spreadsheets and reports on your desk and trying to make sense of all the data you need to review? It’s time to tidy up and organize all your data using Fedena.
 
This article is written by : Aarthi Paramasivam
 
Aarthi Paramasivam Fedena Trainer photo

 
Somebody who is a naturally articulate speaker and taskmaster, Aarthi is an industry expert in Fedena. Her idea of fun is engaging customers and helping them succeed at understanding Fedena and improving institution processes.

Technology in Education : In conversation with Will Richardson

willpicsmall
 
Could you tell us a little about yourself?

I’m a former 22-year public school educator who has two teenagers and who started blogging about education way back in 2001. You can see all 3500+ blog posts on my site at willrichardson.com.
 
How did you first get involved in education?

I was originally a journalist but always had a calling for the classroom to work with kids. As with many people, I had a great English teacher in high school who inspired me to pursue teaching.
 
What keeps you interested in Education and Edtech?

I think this is one of the most interesting and fascinating moments in history when it comes to learning and education. For the last 15 years, I’ve been totally absorbed with the questions of how schools must change in the era of the Web. I don’t see a clear answer to that, but trying to figure that out is what keeps me reading and writing and connecting.
 
How do you keep your listeners engaged while giving a speech?

I really try to push their thinking, get them out of their comfort zones (without scaring them) and challenge them to reflect on their work and the new contexts for learning in the modern world. I think we in education have been too complacent to accept past practices, and we need to shift that. I also try to use humor and stories to cut the tension a bit. But, I’m trying to push people, no question.
 
Could you tell us about your upcoming workshop “Creating a Modern Vision for Teaching and Learning With Technology”?

Too often, schools buy technology without any real understanding of the potentials for amplifying the agency of the learner to learn. This workshop takes participants through a process of developing a vision for teaching and learning with technology that embraces the new contexts for learning in the networked world.
 
How important do you think technologies like ERP, LMS are for a school or an institution?

I think these technologies can help teachers and students to learn more powerfully if used in ways that, again, move agency over learning to the learners, whether adults or kids. Too often, however, they are used to support a more traditional story of education in schools.
 
How important is it for present day educators to be informed about new emerging technologies in the education space?

I think it’s absolutely crucial that educators are fluent and comfortable with technologies for learning. But they must also stay abreast of changes in the future of work, the shifts in post-secondary education, and the larger impacts on the modern world, (environmental, political, etc.) School is not now so much about knowledge as it is preparing kids to live in a fast-changing world where access to knowledge, teachers, and technologies to learn are increasingly ubiquitous.
 
In “Freedom to Learn” you discuss how students sometimes or at most times are not engaged in the classroom, how do you think technology has helped overcome this problem?

I think technology in and of itself is a poor response to the “engagement problem” in schools. Engagement comes when kids are doing work that matters, work that has a real purpose in the world, work that is of a personal interest. Without that, no amount of technology can truly raise engagement in classrooms.

Fedena 3.5 release

Fedena 3.5 – Our biggest release yet

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What a week! A few days ago we released Uzity 2.0, our biggest update to Uzity—a learning management system for educational institutions and businesses—since the launch of Uzity itself. And here we are today announcing Fedena 3.5. It’s has been almost seven months since our last release. That’s because we’ve been working hard getting all the details right, and to bring you some big changes.
 
Fedena 3.5 is our biggest release yet and is jam packed with new and enhanced features to help you get the most out of Fedena. As always, we’ve listened to your feedback and made many of the improvements you asked for.
 
Automating and Simplifying Employee Leave & Payroll
By far the biggest change in this release is the completely revamped Human Resources module. We’ve taken the foundation of the module and built out more exciting capabilities:
 

  • Employees can apply for additional leave even after exhausting their leave credits.
  • For each Leave type, HR Administrators can define the leave carry forward settings and LOP calculation formula for additional leaves.
  • Managers get notified of additional leaves. They can then mark additional leaves as ‘Loss of Pay’ and the necessary deduction can be made when generating payroll.
  • Use Payroll Groups to organize employees based on their payroll. In addition to monthly payslips, payroll can also be processed Daily, Weekly, Bi-weekly, or Semi-Monthly.
  • Payroll Category amounts can contain not just plain numeric values but also be calculated based on formulas or conditional formulas.
  • Ability to generate and manage payslips of all employees from a single view.

 
Printer Support
Fedena now supports the use of Laser, Inkjet, Dot matrix, and Thermal printers, along with the ability to set the page size – A4, A5 Portrait, or A5 Landscape.
 
Fee payment through Fedena Mobile
 
Parents and Students can now conveniently check their fee details, pay fees, and download the fee receipts—all from their mobile phones.
 
More CCE compliant
 
To make life easier for institutions following the CCE grading system, we have made Fedena more CCE compliant, especially for classes IX and X.

  • Support for 6th subject and Assessment of Speaking and Listening (ASL) subject.
  • Simplified formulas and formative assessment (FA) calculation modes to suit your requirement.
  • Ability to upscale student grades in scholastic areas.
  • Ability to generate the student’s ‘Performance Profile’ report according to the CBSE norms.
  • Other reports as required to be uploaded to the CBSE portal.

 
Timetable management made more efficient
 
The way timetables are created and managed has been updated to ease timetable management. We’ve added a new feature called ‘Timetable Summary’ that will give you the subject-allocation status of each batch assigned to a timetable as well as the work hour utilization of employees assigned to a timetable. We’ve also redesigned the ‘Employee Work Allotment’ feature to help you easily manage employee-subject associations.
 
Exam management made easy
 
With a small UI redesign, the process of creating and managing exams for batches is now much simpler.
 
Finance Reports—more usable, more functional
 
When generating Finance Reports, you’ll notice the beautiful new UI. But it’s much more than just a cosmetic change. You can drill down to student/employee-level and transaction-level details. The report data is now more user-friendly and well organized.
 
These are just some of the major changes we’ve made to Fedena.
 
We hope you enjoy this release, and as always, we’d love to hear from you. Write to us at info@fedena.com and let us know your thoughts, questions, and feedback.
 

The Importance of Privacy of Classroom

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With technology storming the learning sector like never before, concerns over the privacy of classroom are on the rise. The educational software and applications industry has been growing at a staggering rate and is today valued at around 8 billion dollars. Educational institutes are constantly experimenting with new technological tools that are supposedly designed to improve the learning experience for children and more importantly, make the job of the educator easier. Unfortunately, there is no structured regulation regarding the use of these software applications in schools and a lot of questions are being raised about the security issues that these programs pose in ensuring the privacy of the classroom. In most case scenarios, parents or students are not required to provide their consent for creating, storing, or distributing the huge volume of records that are currently being generated in schools. This could dramatically affect preserving the privacy of classroom.
 
Sea of Content
 
When it comes to privacy of classroom, another significant aspect worth noting is the volume of content in the form of apps being used by parents and children. If a recent research is to be taken into consideration, more than 10% of all app downloads in the Apple App Store is comprised of learning applications. This would point towards a surge in interest to explore and try out the latest learning applications within a growing demographic that is becoming tech savvy. What is deeply concerning here is the lack of regulation of data sharing guidelines for these various software platforms. Most people just skip the “Permissions Screen” and just download the app without asking any questions. Very few people actually ask why, how, and when student information is being shared. The tremendous amount of data being collected from students and the end to which this data is being used is definitely something we need to be cautious about. Parents and students alike need to understand why privacy of classroom is a crucial issue.
 
Potential Downsides of Software
 
Today, there are a multitude of classroom management software that is supposedly aimed to provide an effective monitoring system for the behavior and implementation of discipline among students. Many of these applications do not address need to ensure privacy of classroom. Although on the surface, this would definitely be a positive tool for educators reaching out to a high number of students, there are negative impacts that such a system can have on students and their learning experience. Any software works on the basis of observed trends and algorithms. It’s basically about recording information, identifying a trend, and working it through an algorithm to arrive at certain conclusions. This could result in the pigeonholing of students and risk them being “typecast” in a certain “category.” They could be put on a certain pattern of learning, which is specifically designed for a “category” and will stay on that track long after he or she has undergone a significant change in his/her behavioral and disciplinary patterns. This is another reason why preserving privacy of classroom is important.
 
Outside the Classroom
 
Apart from obvious concerns of the privacy of classroom, there are privacy issues that spill out of the classroom. A lot of school buses have video cameras installed in them that monitor students from the time they get on until they get down at their designated stop. Are children comfortable being monitored? Who handles the video clips and how securely are they being stored?
 
It is the collective responsibility of educators, software providers, and parents to ensure that the privacy of classroom is maintained and that any data that needs to be collected go through a transparent and secure system that does not affect the overall quality of learning.
 

Future of Educational Technology: Edtech Trends 2016

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Now that we’ve popped the cork on 2016, we’ve also had some time to reflect on this past year. After all, 2015 did see a plenty of new technologies and solutions bloom while others faded from the limelight.

The Internet of Things, for instance, crawled into schools as wearables and connected devices became less expensive. Beacon technology allows teachers to push educational materials to students’ tablets at set times. Wearables track students’ heart rates and steps as they exercise in gym class. IP video surveillance systems are being hired to improve security. The rise of 3D printing was even more meteoric. Gamification, on the other hand, lost its place, in general, the future of educational technology looks abuzz with a number of innovations and breakthroughs.

Let’s discuss a few pointers which would help us understand what we have in store for the future of educational technology in 2016:

  1. Schools should purposefully abandon things that have proved ineffective, and reinvest efficiency gains back into the classroom while planning strategic expansions.
  2. Teachers need to receive both training and professional development, only then will they understand only how to operate technology and how to use technology to provide new, engaging learning opportunities.
  3. To salvage ineffective professional development programs, schools need to redefine what it means to help teachers improve, re-evaluate existing programs and reinvent the way they support effective teaching at scale.
  4. Technology alone cannot improve education; change is a possibility only when school’s’ thought leaders bring together student-centred instructional design with differentiated training and professional development and work towards the future of educational technology as well.
  5. Educators need to teach students how to be responsible digital citizens, not only to safeguard their health and wellness but also to ensure their personal security and ethical digital behaviour.
  6. Schools should equally invest in culture & people development and in purchasing new tech.

A few technologies driving the future of educational technology would be:

  • 3D Printing
  • Cloud Computing
  • Big Data
  • IoT (Internet of Things)
  • Augmented Reality

As we proceed in 2016, the Fedena team is already hard at work lining up our thoughts on a number of key themes, including technology leadership, training and professional development, and mobility. So check back periodically for insights into the future of educational technology.

Education Softwares: Learning Anytime, Anywhere

Education-Softwares--Learning-Anytime,-Anywhere

If you, a friend, or a loved one wants to learn something but isn’t inclined to take a formal class, or even if they are in a class and want to add to their classroom efforts, help can be just a mouse click away. In fact, not only is world class help available in the form of many different types of education software but in many cases, the educational software that’s available is free of charge.

What Would You Like to Learn Today?

Whether a student just wants to pick up a new skill or supplement a subject that they are already learning, education software is there to do the job, and very well too. From anatomy to zoology, educational software can be purchased or downloaded from a practically endless number of sources. And not only are these programs excellent, having been created by some of the most distinguished experts in any field but thanks to modern computer graphics, in many cases, they’re fun to use, not only for kids but adults as well.

Making a Game of It

Everybody knows that when you want to learn a normally staid subject, try making it into a game. That’s exactly the premise of many education software packages that make a normally dry subject such as anatomy into a computer game that is fun. A good example of this is Bodyworks Voyager–Mission into Anatomy, which takes students on a tour of the human body via a fighter ship that is shrunken and inserted into the human body. The object of the game is for the user to destroy certain types of microbes and save the life of the patient. Things get a lot of complicated when users discover that there are two types of microbes, one that tries to kill the patient, and the other that tries to kill the fighter ship. Need more ammo? Periodic questions about what the user has experienced must be answered in order to restore their weapons.

Fun and Learning for Everyone

As ubiquitous as computers have become in recent years, it should come as little surprise that education software is available that are not only excellent teaching tools but are also fun to use for virtually any age user. Children as young as four can use an educational software tool such as The Clue Finders to learn such subjects as math and geography using the tools of fantasy and science fiction. Children can even learn such concepts as a business by using Lemonade Stand, which teaches simple math via the real world of a child’s lemonade stand.

Even more mature students will enjoy and benefit from education software that teaches such diverse subjects as math, languages, and even music in a fun and interactive ways. Role-playing takes on a new meaning when students can become part of solving real-world problems via the topics they learn in dealing with issues such as pollution, literacy, and much more. In fact, several educational software packages are available that will teach a student programming, which might lead to creating their own education software. When it comes to educational software, the sky is the limit.

Smart School Software

ERP the King of Smart School Software.

Fedena-Enterprise

Previously, we saw what a smart school is and it impacts on Education, not only do these schools employ smart school software and technology but also provide the right learning environment for the modern student. Smart Schools are tasked with being up to date with the latest teaching practices and education administration processes so as to understand their students’ needs. There are many schools that are adapting and could be classified as a smart school, but a very few of them are actually in sync with what the next step for a smart school could be.

To integrate different sections of their diversified operations into a single, cohesive and easy-to-use system, many schools are now looking towards ERP software, Enterprise Resource Planning software. The main objective of these measures is to streamline the management processes and reduce operational costs. It is very well known that ERP systems are a part and parcel of any automation and smart industry; in this case, it only makes sense for smart schools to enter into purchasing the right ERP.

The Smart School Trend

Technology has invaded schools with a storm since the advent of the internet and the mobile phone. Smart schools have high-quality audiovisuals in classrooms, location tracking of school buses, student tracking from the time of their admissions, automated timetable allotments and loads of other such optimizations. With ERP, the functions across the enterprise get integrated into a single system that supports the smart school’s finances, human resources, student service transactions and processes. These ERP solutions offer the advantage of being integrated with each other and being capable of tracking many things at the same time. For instance, when data is changed in one area, information automatically changes in all the related areas and functions. When ERP is being implemented, it can also lead to the redesigning of the standard systems according to the global best practices.

Challenges faced by Smart Schools

The challenges that smart schools face in implementing any software/technology are often related to technical and budget-related issues. At times, the staff in the institution is not fully trained in the use of the smart school software being implemented. Also, the decision makers at the institutions want to have a clear view of how the software can help in reducing the cost of managing/running the institution. But the process of installing any smart school technology is never quick and easy, and the experience of implementation and installation is always different for every smart school. Although technologies like Youtube, Skype, & tablets are all easy technologies to implement in smart schools but are a little heavy on the infrastructure side of things. Smart school software like Skype, Youtube etc require the school to have a high-speed broadband internet connection to actually allow the students to have the experience these technologies claim to provide; while tablets are an expensive affair in general. The Government has helped with the implementations of smart school software by initiating Digital India and other similar campaigns.

ERP the King of smart school software

Among all these various smart school software, the ERP still remains the most important as it is the only software which provides the platform for a school to integrate almost everything from operations to financial management to student tracking. Slowly but steadily, every school is realizing the potential of school ERPs and are making the change to a system that best suits them. Making ERP the king of smart school software.

scheduling software

How to Manage Scheduling Software in a School?

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There are numerous advantages to using scheduling software for your school. It’s a great way to produce block scheduling, list scheduling, and other scheduling types, no matter what size your school may be. With an automatic or interactive scheduler, it’s easy to put together a great structure for your school.

Using Scheduling Software to Save Time

Scheduling software is an excellent way to save time. Scheduling all students at once by grade level or individually, you can produce walk-in scheduling, where students will enroll after most scheduling for other students has already been completed. You won’t need to disrupt previously enrolled students this way.

Group Management and Enrollment

In addition, scheduling software allows groups to schedule together. For example, if one group of students are involved in multiple activities, it’s easy to create groups for them and associate your group with each activity instead of having to do this individually. You can also do the same for instructors.

Sub-subjects are another excellent feature of scheduling software. By looking at a hierarchical view of top-level themes with other subjects broken down, you can look at Algebra, Calculus, and Geometry all at the same time. It’s an easy way to get a top down view of all related subjects for each area.

Room Capacity and Time Periods

Room capacity is an important consideration for scheduling software. You’ll need to determine the maximum number of students and instructors that can fit into each room. Say, the defaults for most rooms are 15, and if you schedule more than one group or activity at the same time, the software will alert you by creating a conflict. The capacity of students for each room is limited for each building, so the software won’t let you create a situation where multiple students would be enrolled in a problem scenario.

The flexibility of time periods is also critical in selecting good scheduling software for school. For example, you can define the layout of your schedule by the length of each period, such as half or quarter hours, or even break down by minute-based intervals. This makes scheduling school periods much easier.

Student/Instructor Database Management

Large capacity is another important key to look for in scheduling software. You should be sure your program can accommodate more than 100,000 students in the database, as you’re likely to grow in numbers as your student enrollment goes up. Be sure the system is capable of handling a large group of students and organize them adequately without experiencing slowdowns or software hiccups.

You can continue to manage scheduling software by entering student ID number or typing in the first letters of their last name. By doing so, you can gain access to email features for schedules, such as emailing each student their scheduling in the grid or line format. You can send these out to individuals or groups, based on homeroom and teacher.

Reporting Features of Scheduling Software

Another important feature of managing scheduling software is to look at basic built-in reports. You’ll need a way to see all the students who have signed up for specific classes by grade or school, and of course have a master list that shows each course offered as well as level, weight, GPA factor, size, and length. It’s helpful to include textbook integration and fees as well. By selecting the option to print details on each student’s schedule, it makes it easier for students — and for you — to see exactly what needs to be done for successful classroom management.

These are just a few basic ways to use scheduling software within the classroom. In addition to easy database management, convenience, flexibility, and reporting, scheduling software offers numerous benefits such as email integration and online views for each student to access their schedule from the comfort of their home.

4 Software for Student to Manage Homework

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A student software can help pupils to manage their homework without much hassle, mostly when there are deadlines to maintain and a lot of additional resources to refer to. There are various types of software for the student to help students of 21st century with learning and education. We bring to you, 4 such software for the student that’s sure shot assistance to manage homework easily.

Software for student to deal with homework are:

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HwPic Homework TutorThis software for student allows them to take pictures of homework or task with the problem to understand and send it to their teachers and get a feedback within minutes, along with an explanation. Available in both Android and iOS, this student software is the right option to manage homework assignment for subjects like maths, chemistry and physics.

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WolframAlpha: Very suitable for students of high school, WolframAlpha is one software for student dealing with higher school maths like differential equations and vector calculus. All step-by-step descriptions are available in WolframAlpha which can be downloaded from both Android and iOS.

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inClassinClass is one student software that allows students to mark assignments and tasks in a monthly calendar and receive notifications accordingly. Also available are backup feature that helps data transfer to computer and a note taking device that can be separated with a class name.

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Google AppsWhen you talk about student software to manage homework, how can you miss the offerings by Google- Google Docs to help students communicate with each other anytime, anywhere with the chat option and also the live document that allows group involvement in a project or assignment. Google Calendar, on the other hand, let students to schedule any assignment and get notified accordingly; whereas, Google Scholar offers good volume of searches on literature and online journals.

 

The Assignment plugin in Fedena is surely another great software for student option that eases the process of distributing and managing homework and assignments. Teachers can distribute task to students through spreadsheets, docs and images. Students, on the other hand, can upload the finished homework or can even type directly on the text field in Fedena.


Use these smart software for student to manage homework and not miss any assignment or task.

effective ERP implementation

Infographic: The Steps to Effective ERP Implementation

Implementing and utilising ERP systems in an educational institution can be a complex procedure, particularly if the administration is not used-to software for managing daily operations on an institute. A properly manipulated and structured plan can help an effective ERP implementation and offer greater productivity in the institution.

In the below infographic, shared the top 7 steps to successfully implement the ERP solution in your institution:

steps to effective ERP implementation

student admission numbers in Fedena

All you need to know about student admission numbers in Fedena

student admission numbers in Fedena

How in Fedena admins can hassle-free manage the admission numbers?

Admission numbers are unique numbers allotted to students on their admission. No two students can have the same admission number in the institution, even if they are admitted to a different course or batch. Admission number may also be referred to as ‘Registration Number’, ‘Student ID’, or ‘Student Number’ in many institutions.

How does an institute allot an admission number?

When admitting a student using the Student Admission Form, access the Module icon >> Academics >> Students >> Student Admission.

*Admission number is the first field you will see at the top of the form. The Admission number field is mandatory.

1. Auto Increment of Admission Numbers:

Since every time a student is admitted an admission number must be allotted, institutions can choose to auto increment the admission number. This setting can be set by selecting the enable auto increment of Student Admission No. checkbox on the General settings page. The first admission number will have to be manually entered according to the convention the institution intends to follow. From the next admission onwards, the number will be automatically incremented.

For example:

  • If the first admission number is 1, the following admission numbers will be 2, 3, 4, and so on.
  • If the first admission number is A1, the following admission numbers will be A2, A3, A4,…A9, A10, A11, and so on. The alphabet ‘A’ will remain constant.
  • If the first admission number is 1A, the following admission numbers will be 1B, 1C,…1Y, 1Z, 2A, 2B…2Y, 2Z, 3A, 3B…3Y, 3Z, and so on.
  • If the first admission numbers is A, the following admission number will be B, C, D,…X, Y, Z, AA, AB,…AY, AZ, BA, BB…BY, BZ,…CA, CB,…CY, CZ, and so on.

If the Enable auto increment of Student Admission No. checkbox is not selected, you will have to manually enter the admission number every time a student is admitted.

2. Naming Convention:

Institutions can follow a naming convention when creating admission numbers. Make note that admission numbers can only contain alphanumeric characters, underscores, and hyphens. Here are the conventions followed by some schools and colleges that use Fedena:

  • School 1 – Year of joining + a unique number. So the student admission numbers looked like this: 150001, 150002,…150067, 150068,…150666, 150667, and so on.
  • School 2 – School name abbreviated + a unique number. So the student admission numbers looked like this: DPA0001, DPA0002,…DPA0067, DPA0068,…DPA0666, DPA0667, and so on.
  • School 3 – School name abbreviated + a unique number. So the student admission numbers looked like this: DPA1, DPA2,…DPA67, DPA68, DPA666, DPA667, and so on.
  • College 1, for students of a particular course – Year of joining + Course name abbreviated + a unique number. So the student admission numbers looked like this: 03ZOO01, 03ZOO02,… 03ZOO44, 03ZOO45.
  • College 2, for students of a particular course – Year of joining + College code provided by the university it is affiliated to + a unique number. So the student admission numbers looked like this: 15045201, 15045202…15045244, 15045245.

FAQ while managing admission number in Fedena:

  • Is there a quick way to allot student admission numbers?

The easiest and quickest way to create many student records in Fedena is to Custom Import the student admission records. When setting up the CSV file to be imported, enter the admission number for each student according to the naming convention your institution intends to follow.

  • Admission Number = Fedena Username

The student admission number is also the username that a student will use to log in to Fedena. It is important for students to remember their admission number. Many institutions may also ask the students to mention their admission number in any type of communication with the institution.

  • Can I change a student’s admission number?

Generally, the admission number of a student remains unchanged until the student leaves the institution. However, if the admission number of a student needs to be changed, it can be done at any time from the student’s profile by the Administrator or a Privileged Employee. Students cannot change their admission number from their Fedena login.

  • Can I allot the admission number of a deleted student to a newly admitted student?

Yes, you can allot the admission number of a student who you have permanently deleted from Fedena to a newly admitted student.

Additional modules to simplifies the admission process:

  • Applicant Registration Plugin

The Applicant Registration plugin allows students to register to courses online. When a student is allotted to a batch of a course, the admission number is automatically allotted. The admission number follows the naming convention of the last admitted student, regardless of whether the last student was admitted to the same batch or to a batch of a different course.

  • Student Reports

Student admission numbers appear in all student reports including attendance reports, examination reports, course/batch reports, and fee receipts.

  • Searching Students

In Fedena, you can search for students from several areas based on your user role and privileges assigned. For example, you can search for students using the search bar at the top of your dashboard, when managing user accounts, when scheduling fee collections, when allotting transport, and many more. Apart from using the name of the student to search, you can also use the student’s admission number to search.

Let us know in the comment section if your institution uses a specific naming convention when allotting admission numbers.