future ready administrator

Key Attributes of Future ready Administrators

Automating daily operations

The first attribute that a future-ready school administrator should have is the capability to automate the campus and help it embark on a path to progress. The leader should be a visionary who always makes the effort to create a campus that is healthy, thriving, and progressive. The only way to create such a campus is by automating all the processes that are being done in a manual way. This way you would be able to do away with the repetition of tasks as well. For example, if you automated the process of admissions you would be able to do everything online.

This includes activities such as the following:

  • receiving applications
  • sorting applications
  • creating merit lists
  • displaying merit lists
  • sending notifications
  • document management

This way, you would be able to save a lot of manual paperwork as well. It would also help you do your work in a much shorter span of time, and this, in turn, would make the school a lot more productive as well. By automating all your processes you would also have complete access to all your necessary data on a round-the-clock basis. You can be sure that as far as being ready for the future is concerned digitization is one of the most important tools out there.   

Improving continuously and using the latest educational technology

To be ready for the future you have to grow at all times. As a school administrator, you have to believe in this dictum and make every possible effort so that you can keep growing at all times. You can be sure that if the latest technology is not being used in your campus you are not growing or improving at all. If you are serious about driving progress in your institution as an administrator you need to be aware of the latest technology being used in the domain of education.

You also need to be capable enough to put these technologies to use in your school. You can be sure that this would lead to the best engagement in the school and help the students achieve the highest possible growth that they can. As a leader, you should be able to use the latest educational technologies and you yourself should be able to use them as well. If you step away from this responsibility you can be sure that you are shirking the duty of helping students maximize their potential as well.

Using digital tools in a wise way

As a leader, you would have many responsibilities and people would always be looking up to you as well to set the example. They would want to be inspired by you – your actions, thoughts, and words – and follow each and everything that you do willingly or unwillingly. If you are a smart administrator you would be using various digital tools in a wise way. You would be very cautious about what you are doing on platforms such as social media. In fact, this would be applicable for any other platform where people can see what you are doing.

As an administrator, you should refrain from cyber-bullying. At the same time, you should also recognize such acts on these platforms and stand up against them in an active manner rather than in a passive way. You need to be an upstander rather than being a bystander. You have to be very careful about what you post, like, and comment on in such a platform. This is because of your actions and decisions over here have the capacity to affect a lot of people at the same time.

Managing data and privacy in a smart way

If you want your campus to be a smart one, you have to be smart about the management of data in the same as well. It is absolutely necessary in these cases. For this purpose, you can use educational ERP (enterprise resource planning) systems and analytics tools that are meant for schools such as yourself. This way you would be able to find out some meaningful patterns. This, in turn, would help you make decisions that are effective, smart, and timely, to say the least. In these cases, all the data is there on a single platform.   

The best part of all this is that you would be able to access such data on a real-time basis as well. If you have the right kind of data management system you would be able to make all the changes that you want to and you would also be able to find out what would work the best for you. It could be any data related to the likes of students, campus, or the faculty in general. Security is of high importance in this context as well. You need to make efforts to ensure that such critical data is safe at all times.

Understanding and helping to bring about digital equity

This is the digital age but you would be surprised to find that not everyone has access to these devices as such. This is especially true for outside the school campus. If you are a future-ready administrator you would know that and also take steps to correct the imbalance as much as you can. As a leader, you may be aggressive with the promotion of e-learning. It would be a wise thing to do as well.

However, you also need to acknowledge that not everyone out there may have access to those facilities. They may not be as privileged as ones who have round the clock access to said digital devices. This is where they have to be provided sufficient time so that they can complete their work properly and stand a chance to shine just like the others who are doing the work in less time. It is very important to have digital equity in the school campus and the system needs to be as inclusive as well so that all kinds of learners can shine and do well.  

Education trends in 2019

Top 7 Education Trends to Look Out for in 2019

Education trends are influenced by technology like never before

What are education trends in 2019?

As a part of the educational ecosystem, stakeholders experience many things over the course of the year as part of the endeavor to school children well. When they become repetitive or cyclical, these experiences can be termed education trends.

As the world turns, so does the educational ecosystem. Education trends are inherently dynamic in nature and change year on year, based on the needs of the various stakeholders in the school, the demands of the world they are preparing students for and what resources are available in the world.

Education trends are important to track in order to know that your educational institution is modern and up to date, if not ahead of the curve. After all, a good educational institution is trying to produce scholars that will take the world forward with their skills and hard work. Not those who will be overwhelmed and forever playing catch up with it.

What sort of factors influence education trends in 2019?

There are many considerations to keep in mind when analyzing the educational ecosystem. From stakeholders who are the key players in this space, such as parents, teachers, students and management to changing pedagogies being recommended by an expert and policy-making bodies, the factors that influence education trends in a given year are many. Briefly stated, education trends are influenced by technological changes, new methods of learning, new methods of teaching, the economy, the goals of management and teachers, the direction the school is growing in, the demands of the workforce and the job market. Education trends are a product of all these factors and more.

Below we discuss in further detail what are the trends we can expect in the coming year.

What are some education trends we will see in 2019?

A good predictor of trends to expect in 2019 is technology. Technology drives a lot of innovation in organizations, and the education ecosystem is no different. Thus, based on Gartner’s technology trend predictions for 2019, read on to find out what to expect in the coming year.

1. Autonomous Things

From drones to self-driving cars to a detergent that is ordered at the push of a button on your washing machine, the rise of autonomous things are going to have a big impact on humankind. We can already see how automated things are taking over highly repetitive or process driven jobs outside of the educational ecosystem. Things are no different when it comes to education trends. Increasingly, in the classroom, we will see the use of autonomous things as teaching aids, learning aids, and general classroom aids. All these autonomous things would work in symbiosis to deliver optimum results for everyone, from teachers to parents to students. Since they are self-motivated and require minimal human input, they would also seamlessly blend into the background even at places like a school or in a classroom.

2. Artificial Intelligence Augmented Analytics

If you are a modern educational institution, you already have the data-rich education trend down pat. Essentially, this means that you are already systematically collecting, storing, and analyzing data to help with your decision making and policy thinking within the school. For 2019, we have an education trend that is supercharging this kind of logical thinking – augmenting existing analytics through the use of artificial intelligence. This education trend is not only a time and energy saver, but it also helps schools grow more organically by deeply analyzing and modeling technology on it.

3. Digital Twins

Imagine an omnipresent and omniscient presence for your organization that required minimal input from humans and instead runs almost entirely by itself. Such a presence would be called a digital twin of your organization and is an education trend that seamlessly integrates the real world with the virtual world. Imagine doing this for your classroom or the whole school – it would help bring the school to students in geographically far-flung locations while also giving them a real, seamless school and classroom experience.

4. Digital Ethics and Privacy

digital ethics and privacy

As the lines blur between our reality and the virtual world it is more important than ever to uphold the importance of digital ethics and privacy. This is in order not just to be kind and fair to the world, but also to protect those who are vulnerable, such as students. Digital ethics and privacy will be a big influence on education trends, primarily because students in school would benefit them the most from early learning of the importance of this issue. A student who is informed of this education trend is thus set up for success because they know how to manage and protect themselves.

In a world with social media skills, data leaks, data terrorism and the like becoming increasingly common, education trends that champion digital ethics and privacy are a vital part of a student’s learning. It is important to especially teach younger students about digital ethics and privacy because they are the most persuadable and vulnerable to malicious elements who may seek to exploit or harm them. And education trend like digital ethics and privacy must thus be implemented with utmost haste in order to prepare students for what lies out there on the world wide web.

5. Smart Spaces

Smart spaces are literal physical spaces where technology and humans come together to interact in interesting, innovative, and delightfully surprising ways. Smart spaces are forecast to be a technological trend for 2019, making them an education trend also. This is one education trend that fits in nearly seamlessly with existing setups like a classroom or a lab that would take well to technological enhancements. How would this education trend play out in real life? Imagine a classroom with smart boards, artificial intelligence-driven analytics, using learning management systems, using automated things like drones or robots to accomplish process driven tasks, etc. It is, in fact, an education trend that is already coming to life in some educational institutions.

success in exams

Success in Exams: 9 Top Tips for Exam Season

If you wish to meet success in exams the first thing that you need to do is make sure that you have enough time to study. Create a schedule of study that would suit your needs and requirements the best. Make sure that you have not left anything for the absolute last minute. There are some of you who do well when they study at the 11th hour. But you can be sure that this is not the best way to get ready for the exams ahead. It is always better to plan well in this regard and organize yourself.

You need to chalk out the number of exams you have and the number of days at your disposal. Then you can form a plan keeping that in mind.

Here are some top tips for students to reduce down their stress during examination: 

1. Organize your study space

If you wish to be successful in exams this is something you need to do as well. Your study space should have adequate space for you to be able to spread your books and notes around. It is also important to make sure that the room is well lit. Your chair should also be good enough to provide you with the kind of rest that you want. These are points that you need to consider in this particular context. Make sure that there is nothing that would distract you from your studies. It is better to always remove them beforehand. It is also important that you are comfortable in your study space.

You can be sure that this way you would be able to focus a lot better on preparing well for a successful exam. There are several ways in which you can do this. It could mean studying in total silence or while listening to music. You may be someone who likes to focus while studying. It could also be that you are someone who prefers to study in a cluttered manner. The bottom line is that your study space needs to be something that you like. It should be a pleasant and friendly one as that would allow you to concentrate in the first place.

2. Using diagrams and flow charts

When you are revising your study material it is very important that you use visual aids. This is because they can be helpful in this particular regard. When you are starting a topic you need to write down all that you know about the subject already. Even as you get closer to your exams start using revision notes in the shape of diagrams. You can be sure that these visual aids would help you remember your material. This would help you get ready for your exams in the right way as well. This would be of great benefit during the exams.

3. Practicing old exams

One of the best ways in which you can get ready for an exam is to practice writing your old exams. The old tests would help you get a proper idea of the kind of questions that you are likely to encounter in the exams. This is the biggest benefit of these old tests. You would also know what to expect in these cases and that can only be good for you in the end. You would also have some idea about the kind of time that you would need to write the actual test.

4. Explaining your answers to others

You can also take the help of your near and dear ones such as family and friends to do well in exams. You can always explain to them the reasons why you have answered a question a certain way. This way you would be able to clarify the concepts, revise them, and remember them as well. This, in turn, would help you during the exams as well.

5. Organize your study group with friends

When you form study groups you are able to get all the answers that you need. You can also complete all the tasks in a much shorter span of time as well. All you need to do in this regard is to make sure that your group is also focused on the subject that you are studying. It is also important that they do not get distracted.    

6. Take breaks on a regular basis

Your brain needs to take breaks on a regular basis to get back its focus. You may think that studying for long hours is the best way to get ready for exams but you could be wrong as well. This is because it is impossible for most to keep knowledge on a long term basis. The most important part of this process is to come up with a routine that would fit the style of your studying.

7. Snacking on healthy food

When you are studying you should refrain from eating any food that is not healthy. You need to make sure that your brain and body are fit at moments such as these. You need to eat food that is natural and fresh, and rich in vitamins. You can be sure that this food would be good for you. It would improve your memory and concentration by a significant margin.

8. Plan for your exam days

Before you appear at any exam review all the rules and regulations in a careful manner. Plan the best possible route for the examination spot. Find out how long it would take you to reach the destination. It is always better to have some extra time in hand in this regard. You would not want to get late for your exam and then have to deal with a lot more anxiety as well. That could scupper your chances of doing well in the exams.  

9. Drink lots of water

When you are studying for an exam or even during an exam as such it is always better to drink a lot of water. It is very important that you remain hydrated at the time of the exams. You can be sure that it would help you remain in a positive mood.  

Keep all these points in mind and prepare well so that you are able to do well in exams.  

Why Competition is Necessary in Student’s Life?

One of the biggest truths of the animal kingdom is the adage that says – Survival of the fittest. This essentially means a competition for life in the animal kingdom where the strongest animal, the fastest animal survives.

However, among humans, we often frown upon the concept of competition among children. Especially academic competition as we feel that this often adds due pressure and leads to stress among kids. However today, many scholars are of the option that that competition is necessary, ingrained and essential not only for adults but also for children. In fact, there have been multiple studies that have shown that under certain conditions, competition can improve performance and happiness.

What are some of the life lessons that competition teaches children?

1. Resilience from a loss

The first time that a child loses in a competition or fails to achieve in a competitive environment, it can seem like the end of the world to the child. However, Parents need to maturely guide children through the hurt, humiliation, and frustration that comes with loss. Once the child gets over these feeling, over time we will notice the child working harder to win better. Their loss will teach them where they went wrong, what their shortcomings were and over time this attitude of hard work will teach kids to work better and be more resilient in their attitude

2. Winning with Grace

We all love to admire sportsmen and women who at the risk of losing their medals, stop the race to help a fellow contestant – these are winners with grace who understand the spirit of resilience. While losing is a face in competition, winning is the other side of the coin and competition teaches your kids these facts of life. It allows them to win with grace, respect the opponent and enjoy their win with the right spirit. The competition also reminds children that a win today could be a loss tomorrow and hence one must always have the right attitude.

3. Taking Risks

A spirit of competition teaches children the importance of taking a healthy risk instead of only doing activities that they are comfortable with. It teaches kids to step out of their comfort zone and they often being averse of new risky activities can keep them from enjoying activities that they may grow to love. Taking risks such as participating in a new race or enrolling yourself for new activities also helps build the self-confidence of children. This confidence will go a long way in helping them as adults navigating a fiercely competitive adult world.

4. A spirit of sportsmanship

Children also stand to learn a lot about sportsmanship and the right competition spirt in their childhood. They learn that every competition produces losers and winners, however, this does not define them and that one win or one loss is not what makes or breaks them. It teaches kids that communication and social skills that competition endows children are boundless.

The lessons being a good loser or winner home is one of the biggest traits of a winning personality and this is an essential trait to lean in one childhood.

5. Deal with stress

Adult life is filled with stress and competition in one’s childhood helps to understand this stress at a very basic level. It teaches the child to deal with pressure, stress and in many ways prepares them for an adult life where they do not drown under pressure but have ample of coping techniques under their belt.

What about competition in schools?

Today, parents across the world are realizing that while competition in schools develop self-discipline and drive in students to achieve more. But this competition in education needs to be purposed and packaged in a way that encourages slow learners instead of taking away their confidence.  Healthy competition in schools helps the children learn more about themselves and their motivations.

If the parents notice that a child is unsportsmanlike or unmotivated, then they get a wonderful opportunity to step in and teach them a valuable life lesson about developing the right attitude toward facing challenges. In a supportive environment, during childhood, parents and teachers can together teach a child to compete with love respect and acceptance

Things Every Business Needs to Have a Strong Online Presence

Small businesses can find a loyal customer base online. They could also explode and become a massive retailer. The power and potential of online activity are enormous. The number of people online grows every day. 8 in 10 people in the United States shop online and the half (and growing) of the world is on the Internet. Having an online presence isn’t just a supplement to your business, it is a business.

Here are five things that every business needs to have if they want a strong online presence:

1. A Website

The first thing that any small business needs when building their online presence is a website. The website is the epicentre of all your online presence. It needs to have all the information your visitors need, it needs to be aesthetically pleasing, and it needs to work. You also need to implement an e-commerce platform onto your site as well if you’re planning on ever selling anything, whether that be products, services, or subscriptions.

2. Social Accounts

Billions of people are connected through social media. It’s a mistake to ignore the power of social media and the resource that is Big Data. Facebook and Google are two of the biggest advertisers in the world because they have information that can make your advertising campaigns more effective. They do this by allowing you to advertise only to the people who have expressed interest in your niche.

 3. High Google Ranking

If you aren’t on the first page of Google, you don’t exist. The first step to increasing your ranking on Google is to make sure your website is fast and that it has great content. The second step is to increase the number of people linking to your site. You must do this the right way, however. So-called black-hat operations will get you banned from Google.

4. Customer Relations

The end game is not to get new customers coming in every day. The end game is to have a dedicated and loyal customer base who will return over and over again. Word-of-mouth marketing is powerful. Being recommended by your customers means that new customers will come to you because their friend claims that you are trustworthy. That is why customer service is so important. Engage with your audience, respond promptly to every complaint, and, most importantly, care about each customer as an individual.

5. Consistent Content

To stay updated, and to keep yourself in the eye of your customers, you need to produce or share content consistently. Share relevant content, like customers’ photos of your product, or news articles about your brand, or content you’ve created. Make sure it’s engaging and offers insight and value to your audience.

The best advice for small businesses to turn their online presence into a success is to use a marketing agency.

email marketing edtech

The 7 Challenges All Email Marketers Will Face

Often as a reseller or a partner, it becomes a very difficult task to reach out to the right audience in the education market. Marketers often wonder which channels would be the best way to reach out and attract their audience. One of the most effective ones being email marketing. Here are 7 challenges that will help you prepare for your email marketing campaigns.

Email marketing can be one of the most effective modes of customer communication. However, to deliver engaging messages time and again, many marketers are forced to juggle multiple tasks, while focusing on the next campaign.

For this reason, Campaign Monitor surveyed hundreds of marketers at growing businesses to identify both their email marketing goals and challenges. The results found that most marketers face 7 similar challenges when creating marketing emails, which you learn more about in the informative infographic below.

For example, 58% of marketers stated increasing engagement rates is their company’s number one goal. While 44% of participants admitted it was also their number one challenge. Any successful email marketer will know the key to increasing customer engagement is through relevant, targeted information, which can be created through segmentation and personalization (emails with personalized subject lines can increase revenue by 760%).

Different marketers will face different challenges. Many believe customer acquisition is their number one challenge (35%), while other companies may face the hurdle of retaining customers (18%), improving email personalization (36%), or boosting brand awareness (24%).

For a company to achieve or exceed their goals, they must develop a solid email marketing strategy to overcome their marketing obstacles. Although there are many challenges to overcome, 84% of marketers would say their email effectiveness is growing, with 30% considering their email marketing strategy “best-in-class”.

Check out the infographic below to identify the biggest email marketing challenges your company may face.

email marketing blog infographic

school data protection fedena school erp

Bettering Your School’s Data Protection

As a school, data protection is a major part of keeping your children and family safe; protecting their information. You have to ensure that you are fully compliant with the Data Protection Act, and that you follow the principles of the act to prevent accidental disclosure.

Are there ways that you can improve your data protection? Can modern technology and the internet help you to control your data more efficiently?

Protecting Data

The school collects a lot of data regarding pupils, teachers, and parents along with information concerning health and safety and child protection. A lot of this data is personal information, and some of it will be sensitive. How you collect and store this information is what the Data Protection Act seeks to control. The school is responsible for controlling their own data in a safe and secure manner.

Clear Processes

To make sure that all the guidelines are being followed, and to prevent any accidental breach, there has to be a clear system of how data is recorded and used. This is usually completed on a computer with the time, date and person who handled the information.

Although computers are excellent at recording information, they can be vulnerable when it comes to storing the data. You need to ensure that you have all the appropriate security software in place to prevent anyone from outside the facility gaining access to your systems. Make sure to read all the security features your web hoster provides.

Cloud-Based Systems

Using a cloud-based storage system such as Umbee Hosting can make the whole process of data storage and retrieval much easier and far safer. Information stored in the cloud at remote servers is more secure that localized computers because they have strong firewalls and security software in place.

Another plus is that it can be easily and efficiently restricted so that only authorized personnel can have access to the data. However, they can still access it wherever they are, making processes more flexible and easier to use.

Know more: Role of school management software in student privacy and data security

Freedom of Information

Although the Data Protection Act is there to protect personal data, everyone has the right to see their information. Pupils and students can access the information through Subject Access Requests so that they can see what data the school holds about them.

These requests have to be dealt with carefully but efficiently. Having your data in the cloud means you can get access to it from anywhere. This could be vital if the data were needed as a matter of priority. Information regarding medical history or child protection could be retrieved and sent electronically so that there was no delay if there were ever an emergency.

Making sure that the personal information you hold is safe and secure is incredibly important. It is always a good idea to review your processes routinely to make sure that all the guidelines are being followed and you are still compliant.

By following the procedures and ensuring only the right people have access to the information, it will make personal data in schools more secure. Or you could always hire Fedena, the number one school management system, your school data is always secure with us.

Fedena school erp blog image

Important Factors to Consider Before Developing a Website for Your School or College

Are you thinking about developing a new website for your school or college? Having this online facility is an effective way to communicate with parents, current students, future students, and past students. However, there are certain factors you should be aware of before you decide to start this type of online project.
fedena SMS blog image

Below are some of the most important factors to consider before developing a website for your school or college:

1. Technical Considerations

Before you can start to add content to a website, there are some technicalities you have to deal with first. You have to decide what to call your website and purchase a domain name that features that website name. Once you have the domain name you want, you need to purchase a smart hosting package where your website will be stored and where you can set up email addresses for your school or college. The hosting provider should be reliable and fast so that your visitors have the best online user experience possible.

2. Platform

Choosing the right platform for your website is the next important step you need to take. If you intend to simply use your website to update people and publish content, a blogging platform should be sufficient. However, some schools and colleges want more functionality than that and opt for some kind of Learning Management System. However, these systems can be complex in nature and you need to be aware of the additional support these systems require.

3. Designing the Website

Someone with a technical background will be required to create your website. Before you hire anyone to do this type of work, check their previous work, make sure they offer a competitive price and provide adequate technical support.

4. Administrators and Contributors

When you have installed the appropriate platform, you have to decide who will maintain and add content to the new website. You can do this internally by getting staff members and students to contribute or you could hire an external content creator to do this work for you. In most instances, it’s a more affordable and practical option to get people involved who are directly associated with your school or college.

Read More:  Top 7 Habits Of Highly Effective Schools

5. Cost

Like any purchase or investment, you have to understand fully how much a project like this will cost. Prices vary, depending on the type of platform you install and the amount of ongoing support your website requires. This is why it’s essential to be aware of all of the costs associated with this type of project before your school or college goes ahead.

6. Website Policies, Security and Safety

Most school and college websites feature news and information about a large number of people. However, you should ensure that you set down certain rules that people have to follow when it comes to publishing text, images, videos and other content. If possible, you should also avoid storing personal information about students, staff, and other individuals that could be used in a harmful way if it gets into the wrong hands.

A website is a valuable asset for a school or college. However, you need to plan and be aware of all of the points above before you finally decide to go ahead with this type of project.

questions to ask yourself before buying ERP fedena blog

6 questions to ask before investing in education technology

Not all education technology is created for you

A couple of weeks ago we spoke about the six cool educational technology gizmos we really, really want to get our hands on. Now every person needs their cool toys, but education technology products are not the latest hoverboard or drone camera for adults to geek out over. They need to actually serve a purpose and address a need that can’t be fulfilled by existing solutions. Plus, not all education technology holds water and schools are not exactly known to have the deepest pockets. We owe it to our students, teachers, and parents to invest funds wisely.

So here are six questions to ask yourself before investing in the latest education technology product taking the learning world by storm:

Question 1: What is the product made to accomplish and what is my intended use?

While Indians are the champions of jugaad (plumbing leak sealant makes for excellent, and very resilient, sculpting material, for instance), investing in an expensive piece of educational technology that we never end up using is quite the disaster. Do your research (read: internet sleuthing) and ensure the product you are purchasing actually addresses your need. There really is no need to buy expensive drawing tablets for your art class when cheap easels from the local art store will do. They’ll all end up being used as glorified coasters.

Question 2: What is the research going into the product development?

Education technology products must be built in consultation with the target group they are ultimately serving – students, teachers or administrators. The product might be built by the best technologists in the world, but the people who understand the issues that need addressing must define the purpose of the product. Checking on the research and thinking behind product development will help predict how effective it will be in the classroom.

Question 3: Will I need to purchase ancillary products to use this one?

No one intends to join a cult when they purchase a product, but sometimes it just happens. Buying an education technology product from a particular brand should not entail the purchase of all their ancillary products. Investing in one item is expensive enough for a school (most are perennially suffering from a budget crunch and hardly have money to throw around). If the product you intend to purchase requires you to by eight more bits and bobs for you to really be able to use it, consider alternatives.

blog image fedena school ERP

Question 4: Is this product sustainable?

A temporary problem requires a temporary solution, not spending on an expensive piece of education technology. Your purchase must address an endemic issue or make life easier or more efficient for the foreseeable future. Yes, technology becomes obsolete with time, but the end should not already be nigh. A product purchase is only worth it when you reap benefits for a long time.

Read more: Few financial benefits of a school ERP software that will result in an increased ROI for your school

Question 5: What is the post-purchase support provided?

Great, you found your dream product. You’ve answered all the questions above the way they should have been answered, even found this nifty discount code, and are ready to hit buy so the little shopping cart icon does its little happy dance. But what about using it? Is the product easy to use? Is comprehensive training provided? Is their customer service responsive? These are not necessities for every piece of education technology being purchased, but they certainly make for some great perks and might tilt the scales in favour of one product over the other.

Question 6: How secure is my data?

Education technology, from its very inception, deals with sensitive data. Whether this is student scores, parents’ financial records for parents, or teacher contact information, you must be confident that this data is being stored securely. Vulnerable data being leaked could spell disaster in terms of security as well as institutional reputability.

sms fedena school erp blog image

Automating communications with your School ERP and SMS

For every school or institution, one of the most important building blocks is their communications. How admins communicate with each other, how the management is able to communicate to the faculties, how the school is able to communicate with parents and students. In this day and age of information, WhatsApp and the internet, almost everybody wants information to be communicated to them instantly without any delays. And in such a busy world how are schools to stay ahead and relevant.

SMSs keep parents & students informed about your institution. You can share urgent information about emergencies, fee collection dates, examination dates, let people know about an emergency holiday, availability of transport, or invite them to events. There are many applications to SMS services for an institution.

Let’s see a couple of use cases which are very common:

In the case of Attendance

In a class of 60 students, there are students who are absent for the day or for the first hour and need to be filtered out of the register so that an SMS can be sent individually to the each of these absent students and their parents only because you have a separate SMS vendor application. The work that needs to be done here is time-consuming and at most times isn’t a notification which goes out instantly to the parents.

attendance image

By integrating the SMS packages with Fedena, the teacher can mark the student absent in the system and an automatic SMS will be sent out to the concerned parent notifying them about the absence of their ward from the school. If the teacher doesn’t have the time or access to the system while in the class, any one of the admin staff can mark this in Fedena from the register even before the first period of the day has ended.

In the case of Cancelled Classes or Swapped Classrooms

It isn’t any more of a surprise that almost all the students in the school have a mobile device of their own. More often than not, classes in institutions keep getting cancelled, swapped out for various reasons. In colleges especially, whenever a lecture is cancelled or swapped with some other lectures, the students get to know only when they arrive. With the SMS settings in Fedena, now teachers and admins can notify students immediately of the cancellations and swaps by sending the students an SMS in time, allowing them to be prepared for the right lecture.

In the case of Emergencies

Unforeseen circumstances can demand the management of the institution to take decisions and circulate information to the students at the earliest. For example, due to a sudden rise in temperature this year the government asked schools to shut down. Informing parents and students about this emergency holiday is a matter of high priority so that their time isn’t wasted. A simple manual SMS sent using Fedena school ERP will help your institution get the message out as soon as possible and on time.

We cannot stress enough on the importance of having an SMS service for your institution. Especially if you integrate it with Fedena. Most of our clients are already benefiting with our SMS packages. Our starter pack includes 1 Lakh SMSs with unlimited validity @ only 12p/SMS.

7 Fedena school erp blog tips

7 Life saving tips for your Fedena account

Every school ERP implementation boils down to the same old thing- “The correctness of the data”. The more concise the data in the ERP the better it performs. And just like the way the human brain implements knowledge acquired from vicarious training, school ERPs take data and give you insights you need the most.
Having understood the relation between ERP and data, the school admins try a lot of different things to get the best out of ERPs used in schools. If you are the school admin, you never know which report you may be asked in the next meeting with your school management. So here at the support wing of Fedena, we make things simpler by giving our users tips and tricks for a successful implementation in all of our customer interactions.
Here are 7 such life-saving Fedena hacks which go unnoticed at times, but can really help you in making your job easier

  1. Imagine a Scenario, when you are asked to re-assign user Privileges of all your employees at a go in the next hour. All you need to do is make use of the Bulk edit feature of Fedena by merely entering the employee usernames and entering NULL for the respective privileges in your CSV file before clicking Bulk edit next to your Export in the Custom Import module.

  3. It is often observed that while printing the Fee receipts in the Schools, the schools spend a hefty amount on A4 size papers. Needless to say, Fedena offers an A5 mode to print these Fee receipts. And how do you get an A5 size paper? Just cut your Regular A4 size paper into two equally sizes while in portrait mode. Since A5 size is exactly the half of that of A4, this can cut the cost of printing Fee Receipts by half. Stop wasting paper and start saving trees (and money).

  5. In an Institution with a healthy number of students and elective subjects, it becomes difficult to track students who have opted for a particular elective subject. In such a case, the subject details in Data and Reports from Home > Reports > Subject comes to the rescue. The user can select the batch and proceed to check the option elective subjects to get the exact number of students enrolled in the subject.

  7. We all know, how the allocation of Labs are managed in our Institutions. For instance, when group A has Physics lab on Tuesday, group B of the same batch can have Chemistry for the same period and vice versa on some other day of the week. In such cases, the elective group options help you in managing this while setting up timetables for the batch. Please follow our detailed article on this to know more.

  9. The Fees counter of the schools have always been on the radar of the finance department in the institution from the beginning. It is one of the daily chores of the cashier to let the department know the total cash collected for the day. In such cases, the cashier can opt to use the Finance receipts option from Home > Finance > Finance Reports > Fee Receipts > Advanced Search and select the relevant cashier name to extract the CSV file containing the payments receipts generated for the day. Can it get any simpler?

  11. The Teachers often ask the students to visit a particular website of educational significance for a detailed research. Just consider how easy it would be for the users, if students visit Fedena and the website of the day is already on the Appframe section from Home > App Frames. Click here to set it up for your students.

  13. Now comes the uber-hack among the ones mentioned above- the Advanced payslip reports. The Finance Department asks you a report of the total money outflow towards employee Payslips. We do understand searching each and every individual employee records for the Payslips can be a really tough task and hence, we have included the exhaustive Payslip reports in our latest release which is accessible from Home > HR > Payroll and Payslip Management > Advanced Payslip Reports

So, Sign up for a quick Fedena demo here to see how this happens in real time scenarios. You can thank us later.

Fedena Bulk edit school ERP

Updating information in your school ERP – Fedena

“Things get done only if the data we gather can inform and inspire those in a position to make a difference.”
― Mike Schmoker
In an era of employing best practices in Data Analytics, it is important for people to update the information at hand and efficiently use it. The core functionality of any institution is to organize and manage information available. In such scenarios there is no hindrance when the data to be managed is small. However, when handling large information, institutions often lose valuable resources and time just to manage the system.
Fedena Bulk edit school ERP
Over the years, institutions across the globe have been trying hard to look for an ideal solution to implement a process to manage massive data and mechanism to update them. In most of the institutions that we observe, we find that during the initial phase of any data entry process, information is not completely entered due to unavailability of information and time restraints compelling admins to upload only the minimum information required.
Subsequently, when a requirement to upload the remaining additional information is at hand, the process becomes tedious as the admins have to remember each category or folder that they have created and update the remaining information. Fedena, a school ERP, has always understood such requirements and comes with a feature with the option of importing data.
Fedena school ERP screenshot
With the Custom import feature to import data, Fedena also allows admins and teachers to edit large information using the bulk edit option to handle updated information efficiently. This bulk edit feature proves useful when changes need to be made to multiple records that were uploaded through Custom Import, allowing the user to either make the changes in Fedena or perform a bulk edit.
The ease in updating data in Fedena is because of this technique adopted. The user is only required to enter the information required in the file and use the bulk edit option. The information here can range from few lines to hundreds of rows. The basic functionality of the feature involves mapping existing records with the fields and information in the CSV file.
The mapping of information in many school ERPs is not crystal clear and often leads to admins getting confused, but in Fedena, this is handled automatically by the plugin. A snapshot of the fields that are used to map the details in Fedena are as follows:
Fedena school ERP bulk edit screenshot
Many institutions have often come forward after using this feature to tell us how data management has improved in their system, in return allowing them to focus on other key aspects.