alerts in school ERP system

Top 7 Alerts Institutes Immediately Activate in School ERP system

Get to know your school ERP system’s alerts

What is a school ERP system?

A School Enterprise Resource Planning system or school ERP system is a technology, tool, or platform that is used to manage a large variety of day to day functions in an educational institution like a school or universities. This includes everything from admissions to alumnus management. The school ERP system is the first step a school can take in embracing technology that will make it a more functional school. Using school ERP system technology the school can manage all its functions easily, from any time and anywhere at a much lower cost than its current expenditure or budget.

What are alerts in a school ERP system?

Alerts in a school ERP system can refer to any kind of notification that is sent out by the school ERP system to some or all of its users. These users include almost all stakeholders in the educational ecosystem – from parents to teachers, to students, and even non-educational staff, like management and administrators. All these stakeholders have performed time-based functions within their school ERP system and being able to receive a notification via email or SMS is a way to ensure they remain on track with their tasks.

Why do we even need alerts in a school ERP system?

Alerts are not just a way for users in the school ERP system to keep track of ongoing tasks and their current status vis a vis competition, they are also a way to effectively communicate with people and have their attention no matter where they are. Alerts thus become more than just a time management or organisational tool. Instead, the transform into effective management tools in themselves backed up by the powerful engine of the school ERP system. Alerts help integrate personal attention with the functionality of the school ERP system.

What are some school ERP system alerts you should set up for your school?

Read on below to see why these are the top ten recommended school ERP system alerts:

Fees Payment Alert

Fee payment is one of the most important, yet time and labour consuming processes. Even with a school ERP system software that helps you calculate and generate fee bills, it is difficult to catch the attention of busy parents with yet another notification from the school ERP system. Setting up  an email or SMS alert helps to stand out from the flood — setting up a fee bill and fee payment alert helps parents keep track of this important aspect of schooling.

Attendance Alert

Attendance is one of the key aspects of learning. Multiple research studies show that high attendance results in higher test and exam scores and better learning outcomes for students. So how can your school ERP system help with maintaining a good attendance record? The first step is to keep track of attendance records of all students. But when e-mail and SMS alerts help parents and teachers keep track of student attendance more easily it results in better outcomes. Whether it setting up alerts for any unexplained absences or just sharing attendance record, attendance alerts help better attendance become a reality.

Emergency Alert

This is the alert that would be the most familiar one to most people who use a school ERP system – emergency alerts are again email or SMS notifications that go out from the school management to parents, students, or both, about any emergency information that needs to be conveyed to them. While functionality may change from school ERP system to school ERP system, emergency alerts are usually automatic – they do not have to be turned on but could be turned off. Emergency alerts should be used for genuine reasons in order to ensure that the school ERP system will be perceived as annoying, rather than useful.

Meeting Alert

Your school ERP system can help you get more organised in the day to day setting you up for success at school. Meeting Alerts are key to keeping track of all commitments that involve the presence of another person. A school ERP system will send an email or SMS alert to the concerned person with the information necessary to keep them on track for all their daily meetings.

Timetable Alert

Much like the meeting alerts your school ERP system software can send out, you can also set up alerts for the timetable that your school ERP system has scheduled based on your enrollments and classes. Your school ERP system will send out an email notification or SMS notification – which both function as alerts – to your inbox or phone. It will alert to upcoming classes and related information so you can go about your day in an organised fashion.

Birthday Alert

Many schools say that they are a home away from home and that the school fraternity is like a family. Small touches like birthday messages help maintain this community feeling amongst members of the school fraternity. But it can be quite difficult to keep track of the birthdays for large educational institutions. This is where your ERP system for schools can really help. Set up birthday alerts that will function as email or SMS reminders for every student and teacher’s special day.

Recap: Handling transport system using school management system

Transport Alert

A school’s responsibilities extend beyond the school into transport to and from the school. Parents, understandably, are ensuring the safety and security of their child. How can a school ERP system help with this? You can set up transport alerts in your school ERP system that will alert you to the comings and goings of a student. The alert will notify you through SMS or email notifications sent out in real time so you are aware of where your student or child is at all times. These alerts help keep students safe and secure while they focus on learning, ensuring no disruptions due to threats or delays. Transport alerts are also efficient since they help plan pick ups and drop offs in a more realistic manner – these means that the journey is also smooth since guardians know when to be prepared for their transport to arrive for their child or student.

school exam management software

Things to Consider before buying a School Exam Management Software

One of the first factors that you should take into consideration when you are trying to buy school exam management software for your institution is if it would be able to provide you a class-wise exam set up or not. With the best systems in this domain, you would be able to set up exams on the basis of the classes in your institution. Such a system would allow you to decide the subjects that would be included in a class along with the marks and grades for the same.

Grades and marks setup

This is also an important factor when it comes to determining whether a school exam management system would be suitable for your institution or not. The best products, in this case, allow you to declare the results in any way that you feel like. You can do it in the form of a grading system and the grades can be expressed in any way that you want to. It could be done on the basis of percentiles as well. For example, you can include 96 to 100 percent in the A grade and 33 to 38 percent in grade E.

Setting up examinations as and when you want to

With the help of a good examination management system, you would be able to arrange examinations at any time that you want to. You can conduct class tests, half yearly examinations, midterm examinations, and annual examinations with the help of such systems.

Generating exam date sheets

The kind of examination management systems that we are talking about over here is capable of creating date sheets for each and every exam that is conducted in your school. This, in turn, makes sure that there is no confusion at all. With such software, the specific dates that have been allotted for all the subjects can be defined properly.

Generating a final assessment and report cards

Result sheets are very important because they show how a student has performed throughout an entire academic session. However, for the staff and management people working in most schools, this is a major challenge in every sense of the term. But with a proper exam management system, it becomes a lot easier for them to perform such work without any mistake whatsoever. By using such software the teachers and staff are able to maintain examination and academic records, and this is how they are able to graphically represent how well the students are performing in these exams being held throughout the year.

Informing parents through various means

The best exam management systems are capable of informing parents regarding the results of their wards and they can do this through a wide variety of ways such as SMS and email to name a few. This is a highly beneficial feature for the parents since it allows them to be in the know about the academic progress of their kids. This also provides them with a fair idea of how capable their kids are.

Recap: Improve school security with blockchain technology

Defining the marks

A good exam management software system would allow schools to clearly define the pass marks and the highest possible marks for various examinations as well as subjects.

Setting up examinations on the basis of subjects

With the help of such a feature school would be able to define various subjects for different classes. They would also be able to codify various kinds of examinations such as the following:

  • academic

  • non-academic

  • optional

  • additional

  • theoretical

  • practical


There is nothing to deny that examinations are vital for all stakeholders to determine how well the students in a school are doing and with a proper exam management software system it is possible to execute such work properly.

school security system

How Blockchain Technology can improve School Security System?

Blockchain -The Fast Growing New Trust Technology That Can Improve School Security System

A few decades ago, people-maintained ledgers for their records. However, that is fast changing in the world of digital technology. Today, companies across the world are opting for blockchain technologies that improve, secure and verify a transaction or validate ownership of a digital asset in a public manner.

How it essentially works is like a large appended and decentralized ledger where new information can be written onto with new information. But the older data stored in blocks, cannot be changed. This is done by using cryptography to timestamp and link the contents of the newly added block with each block before it.

In other words, instead of uploading data to a cloud server like other systems or even storing it in a single location, blockchain breaks everything into small chunks. These mini chunks are then distributed them across the entire network of computers. Thus, making blockchain a digitally encrypted ledger that lacks a central point. Every node has a complete copy of this ledger, so disturbances in one or a few modes will not result in any data loss.

For educational institutes and school security systems, blockchains offer a number of advantages and can improve school system security

1)    Infrastructure Security

Blockchain technologies improve security systems in the schools by improving the infrastructure security. Today schools across the world are adding cameras to their buildings and playgrounds. Using a blockchain security that offers ledgers that are tamper-proof, schools can share security data across device large networks.

2)    School data and confidentiality

While Blockchain was originally created with a public distribution model and without specific access controls, there are many blockchain implementations that address the data confidentiality which is essential in schools.

Blockchain technologies improve security systems in the schools where data can easily be manipulated but encrypting the data with blockchain data that this data will not be accessible to unauthorized individuals. Thus, keeping student data such as names, financial fees details, addresses etc secure.

3)    Secure parent-school communication

Blockchain improves school system security to secure private information exchanged in by school authorities or parent-teacher in chats, messaging apps and through social media. While other chat medium offer end-to-end encryption blockchain can secure users’ metadata, which is randomly distributed throughout a ledger and cannot be gathered from a singling point making it impenetrable to hackers.

4)    Secure cloud storage

With the advent of online learning and cloud-based learning, learners and educational institutions are now storing more data online. blockchain technologies improve secure this cloud storage through encrypted tamper proof ledgers that secure the data and ensure that they are not altered with without authority

Recap: Quality tips for better school management

5)    Validation of educational degrees

Verifying an educational degree of potential students from a university can be a time-consuming process as one has to request graduate programs for certificate validation, which is quite a slow and complex process.

Schools using blockchain technology can make diplomas available to the students through a mobile application and students can easily share their credentials with others. Additionally, no can tamper or change their certificates due to blockchain encryption security, which is an effective tool against the increasing trend of fake

Due to the security features it offers, industries are investing in the blockchain technology. even educational organisations and schools are fast adopting blockchain technology to avail what tech gurus are now calling the ‘technology of trust’  .

better school management

Quality tips for better school management

One of the best ways in which you can better school management processes and systems in your school is to set up professional learning communities. It is common knowledge that conventional professional development can be a rather pricey affair. There are so many expenses to take care of over here such as fees to be paid to speakers, hiring substitute teachers in order to cover the classes, and the expenses to be made towards texts. Experts also say that the present model of professional development – with a couple of meetings and workshops strewn around here and there – also does not always produce the desired results.              

Partnering with researchers

All around you would see universities and colleges trying their best to come up with classroom lessons that are innovative. They are always trying to find out the quality of new educational technologies, and come up with instructional practices that can prove to be effective for them. For example, at certain universities researchers are looking at ways in which children’s literature, which is highly interactive and visual in nature, can help improve the writing and reading skills of the students. As a result of such research teachers in these classrooms are now getting lesson plans, ideas, and materials that they are able to use for years to come.

Encouraging teachers to use social networking sites

When it comes to schools there is always plenty of discussion on how students are either using or misusing social networking sites such as Facebook. However, these social networking sites can be highly useful for the teachers and they can help improve school performance as well. From these websites, teachers can get proper ideas about how they would be able to teach different subjects and books in the class that they otherwise find difficult to deal with.

Check out the 26 effective ways to use Twitter for Teachers

Collaborating on priority

As far as theory goes most schools want their teachers to join forces with each other in order to create lessons, share various resources and ideas, and address the individual learning needs of the students. However, the truth of the matter is that in most cases they do not really have the time to do so. In most cases, the maximum break that teachers have between classes is 20 minutes and at times it can come down to 5 minutes as well. It is little time to have any meaningful discussion with your colleagues as such. This is where you administrators need to think and think hard.

Managing and sharing data

School administrators need to make allowance for platforms to be used in their school that would make it easier for all stakeholders to manage data and shares it around as well. By using such platforms they would be able to take care of data pertaining to the students. This would be especially beneficial for the teachers as they would now have access to the grades, attendance, test scores, and other important details of their students. Through such dashboard based systems, you too would be able to review in a short span of time how well your students are doing.

Recap: Benefits of managing school inventory using school management software

Using the free digital tools

If you want to get the teachers all geed up when it comes to using technology and media in your classroom you first need to show them the tools that they can play with. You can start with the free digital tools in this instance. These days, there are plenty of such educational tools available all around you that allow you to do what you want.

Apart from this, you can also take some other steps like reducing the fixed costs, sharing work, turning energy savings into new equipment, and taking a fresh look at staffing related requirements.

school ERP software

How School ERP Software Is Enhancing Indian Education System?

According to the data shared in Relocate Global’s Guide to APAC Education & Schools 2017, India has one of the largest and the most complex education systems in the world. According to their data, there are over 1.5 million schools, which cater to more than 220 million students.

Over the past few years, the Indian education system has also been critiqued for use age-old education methods that include memorising, rote learning, outdated textbooks all of which do not provide any scope for creativity and innovation.

Today, many schools in India are realising that the need of the hour in this digital age is to offer education and teaching methods that are relevant, with tools that inspire students to learn in a creative manner and apply the same in the lives.

In this globalised era, education needs to move beyond the classroom walls and to do this schools need to adopt school ERP systems that help them offer digital learning tools as well help schools’ function in the best possible manner.

How online school ERP software improve the education system

  • Helps the schools function better:

The implementation of a school ERP software is a great way to ensure that the school starts to function in a more seamless, cohesive manner and at its maximum potential. The school ERP system ensures that time and the effort of the school management is managed efficiently by ensuring that all routine administration tasks are handled at the click of a mouse. This system introduces technology to manage the operations of an institute such as admissions, fee receipts, fee management, timetable creation etc. It makes day to day administration easier than ever before as reports have never been easier

School ERP solutions are precise and impart an assurity of less human error and mistakes. School ERP makes the entire system automated and ensures that the administration and school management processes are simplified, precise and quicker. This enables the schools to focus more on education.

Some of the functions that can be easily taken care of by implementing a school ERP system is school security management, timetable management, teacher attendance management, admission management, fee system management among many others.

  • School ERP software helps the teachers in classroom management

For school teachers, the school ERP software is a big boon which helps them to streamline the classroom activities. It ensures that many classroom management activities can be done in a faster and more effortless way making classroom management hassle free and easier than ever before.

For instance, with the help of a school ERP software the daily attendance become automated, thus teachers can save their time and effort every day over attendance.

Similarly, grading assignments is a big time-consuming task for teachers. However, with the help of the School ERP software that offers online assignments and tests, this task becomes easier than ever before.

Teachers are looking towards ERP systems to implement effective and interesting measures to evaluate students’ learning outcomes. It has been seen that students take more interest, immerse themselves in the subject, and deliver much better.

Some of the benefits of having a School ERP software for teachers include attendance management, report card management, grading among many other things. An effective School ERP software also takes care of communicating with the parents through automatic SMS and email alerts, thus ensuring that the teachers can focus all their attention on teaching well in the classroom

  • It helps parents build a better rapport with the school

For schools communicating with the parents and keeping them updated on all the various activities is a huge task that can be intimidating as well as time-consuming. With the help of a school ERP software, the schools can regularly update the parents about events and activities through group emails and SMS.

Additionally, it is a great tool to assure parents about the security of their children by offering them SMS alerts and timely updates about the school bus, the attendance of their children etc.

This constant communication with the school not only ensures that the parents are more accurate information about what their child does in school, but it also goes a long way in improving their faith and trust in the school.

Recap: How Education 4.0 Can Transform the Schools’ Stakeholders Experience?

  • The school ERP software helps the students to learn better

In this digital age, it is essential for schools to update their teaching methods to keep students are well-versed with online tools and using that for day to day teaching can enhance their learning experience.

With the aid of a school ERP system, blended learning classrooms that offer a mix of technology along with traditional teaching tools have become increasingly popular. Additionally, the introduction to teaching tools such as digital whiteboards, game plays, microlearning module makes learning a lot more interesting for the student.

Through the use of various audio-visual tools such as podcasts, YouTube videos, learning AV’s, virtual trips, online learning has been made easier with the school ERP software

Today, to optimize the learning experience and to help reach out and connect with all types of learners, schools, colleges, and other educational institutes in India are vying to embrace innovative methods through the school ERP software. Today one of the most effective ways to enhance the performance of a school is the install the later school ERP software to ensure that the school is able to transform itself into a learning centre par excellence.

technology for student

Why technology is important for students?

Even with the passage of time, technology is progressing as well. There is nothing to deny the fact that technology has made the lives of common people a lot more comfortable than what it was earlier. Its plus points are now evident in the domain of education as well. 

Let’s see how technology has changed the life of the students:

  • Access knowledge at any time and place

The first benefit of technology for students is that they are able to access knowledge at any time and place of their choice. These days, technology has progressed to such a level that no longer is learning confined only to the walls of the classrooms. Gone are the days when the students in schools and colleges had to wait for classes so that they could clear their doubts. This was applicable for all topics out there. They can now use technology in order to clear those doubts. They are able to do it at any place that they choose to and at any time that they are comfortable with.

Technology has also brought forth the concept of distance education, which means that students can take part in classes in a virtual manner as well.

  • Getting detailed knowledge

Just think of a classroom, which does not use any technology at all. In those classrooms, the teachers are unable to say anything more than what they themselves know. This means that the students would never get to know more than what their teachers know especially if they limit themselves to what they are learning from the classrooms. Things have now changed and much of the credit, in this case, needs to be given to technology. Students these days have access to the internet. In case they do not like what their teachers are teaching or if they are just curious to know about things they can always look up the internet.

  • Participating in an active manner

Technology has now made it possible for students to take part more actively in their educational process. No longer do they only follow what is written in the book – they are a lot more interested in finding answers to various questions by themselves. They have the necessary leeway to do so because of technology. This leads to active participation and that, in turn, has made them a lot more interested in their studies.             

  • Greater productivity

Technology has made students a lot more productive than what they were. As has been said already, as a result of using technology education is now no longer bound by geographical boundaries or any particular time. Students now have the tools to keep learning on their own thanks to the advent of technology. This is how the students have been made a lot more productive by the students.   

  • Greater motivation

Technology has made it possible for students to get hold of and watch videos and movies on subjects that they may be studying about right now. In fact, a number of schools and colleges are known to show motivational videos to their students on a regular basis as well. This helps them to be optimistic regarding any and every work that they are doing. This is expected to help them in their academic careers as well as their professional ones.


Just like a coin that has two sides technology comes with its ill effects as well. Just as technology has some merits there are some demerits as well. However, in the end, it all depends on the users or rather how they are using the technology. There is nothing to deny however that if used in a positive manner, there are plenty of benefits to be had from using technology. In fact, it can be an absolute boon for them.

attendance management system

How Attendance Management System Reduce Workload And Improve Teachers Efficiency?

The start of every school day all across the world is characterised by a ringing school bell followed by the voice of the teacher calling out attendance. This is a tedious and boring task that is a mandatory job for teachers as they not only need to ensure the presence of the student, but they also need to assign a teacher to time-keeping duties. This is essential because many schools like to record the timing of students and teachers to know who the regular late-comers are and who are regularly punctual so that students can be accordingly reprimanded or rewarded.

All of – this managing time, record keeping, daily attendance can be tiresome for the class teachers, impacting their productive time and eating upon their efficiency.

A new age solution to this is incorporating an Attendance Management System?

What is an attendance management system?

Attendance Management System can be best described as a software application that has been especially designed and developed to record a student’s daily attendance in school. An attendance management system helps to maintain the accurate record of the timings of the student – late comings, early leaving and generate summarized student attendance report for the students by applying various criteria at the click of the mouse.

Attendance management system

Recap: Spreadsheet Versus School ERP Systems – Which One Wins?

Automated attendance management system saves time and resources of the teachers and it helps reduce the heavy workload that they already have. Since all the menial and mundane tasks related to attendance is outsourced to the digital system, the teachers can simply concentrate on the students as all the hefty manual tasks are now systematically managed by the software.

International Children's Painting Competition 2018

Online Painting Competition for Children

International Children Painting Competition 2018

Foradian Technologies is delighted to announce that the International Children Painting Competition 2018 is officially open for entries till 31st December 2018.

Any children between aged 4 – 16 years around the world can participate in the competition.

The participation fee is zero.

This year the International Children Painting Competition 2018 being held in memory of  Edmund Thomas Clint. Clint had exceptional skills in drawing and painting from a very young age. His collection stunned art admirers and critics who were astounded by his maturity and convinced of his artistic genius. In his whole span of the lifetime, he had completed 25,000 pictures. Learn and explore more about his creativity, get encouraged so that you can put the best in your painting. 

The theme of the competition is “Kerala”.

How to enter:

After filling out the registration form. The registrants have to submit the scanned image of their painting, the file size should not be more than 5 MB. Up to 5 painting, an entrant can submit.

*Best 2000 pictures will be shortlisted by a committee and published on 15 February 2019. The winners will be declared before 15 March 2019.


Don’t lose the chance to grabs the amazing prizes, the categories of the prizes are listed to the right:

  • Estimated winners are around 110
  • 15 Winners stand a chance to win a family trip to Kerela
  • Solo trips for 10 Winners
  • Amazing Cash Prize

So for what you are waiting for, don’t miss the chance to the part of the biggest online painting competition and win amazing prizes. To get a deeper insight on prize category & competition follow the link: International Children Painting Competition Prizes.

School ERP Systems

Spreadsheet Versus School ERP Systems – Which One Wins?

Gauging the efficacy of spreadsheets and school ERP systems

Why do we need spreadsheets or School ERP systems?

Educational institutions like schools and colleges run on efficiency and consistency. Having an organized set up is key to ensure their successful running on a day to day basis. One of the ways to remain organised on an ongoing basis is to use tools and resources that help people keep track of the various processes currently running in an organisation.

To rely on one’s memory or the presence of a single person in charge of execution demonstrates a lack of forethought and accountability. Documenting the execution of processes helps maintain a record of completion that can be referred to at any time. This sort of record or tracking mechanism is also useful for educational institutions that are constantly dealing with multiple stakeholders at any given point of time. Stakeholders like parents, especially, are a key part of the educational process, but often have limited information due to their lack of immediate presence at the physical location of the educational institution. A tracking mechanism that a parent has access to, however, will help them maintain a good connection with the going on’s at their ward or child’s school. It also helps build relationships between the educational institution, teachers, and parents, since it ensures that everyone is on the same page and working towards a goal. The need for tools and resources is thus apparent for an educational institution looking to integrate with its stakeholders.

For most educational institutions starting out with streamlining their processes, spreadsheets seem like the obvious solution to building a method around documenting processes. They are easy to understand and use and most people are familiar with them.

Another, more advanced solution is to use software dedicated to school process management – like a school ERP system. This robust software was built for educational institutions and are tailored to its needs. They also usually have multiple other purposes and can be used as enterprise resource planning software, tracking software, learning management software, etc.

So how do educational institutions gauge what tools and resources they need? Is it all trial and error or is there a method to the madness?

All actions that carry a financial outlay must be considered thoroughly before any spending decisions are made. In most cases, it would be pragmatic to consider one’s budget, the needs of the school — including the size of the student body — current system of functioning, an appetite for change, ease with technology, and capacity for training and onboarding before choosing a tool or a resource. This line of thinking also applies to the purchase of tools and resources for the school, whether it be a rudimentary spreadsheet software or a dedicated school ERP system.

How do spreadsheets help?

Spreadsheets (or if we go by their proprietary name, Microsoft Excel sheets) are an easy way to organise vast quantities of information in a clearly accessible fashion. We discuss in detail below the many pros and cons of using spreadsheets for the purposes of documentation of processes and their execution.

Why do people choose spreadsheets?

Why do people choose school ERP software?

Familiarity of interface

A key advantage of using spreadsheets is that for most people – even Luddites – the spreadsheet user interface is familiar to them. This means that users are not put off by something new that they have to master. Instead, they instinctively start using the spreadsheets to keep track of the various processes and tasks they are involved in.

Not feasible for multiple users or large groups

Spreadsheets were meant to be single user applications. Applying version control works for smaller teams, but for a large educational institution with multiple stakeholders, version control usually fails, making it infeasible to use for larger teams. It is also difficult to use this application in tandem with other people – often times it throws up errors when being used by multiple users, slowing down work processes instead of facilitating them.

Accessibility is high

Most educational institutions have an educator licence which makes spreadsheet software low cost and accessible to them. This software has also become ubiquitous across offices and institutions, making it very accessible to most people and also making it compatible with most desktop hardware. Finally, the ease of use also means that multiple stakeholders with various skill levels would find this an accessible software to use.

Not accessible for everyone

With multiple hardware configurations, operating systems and software preferences, finding a common spreadsheet software choice that works for everyone can be a nightmare. While conceptually, they may all be the same, purchasing a restrictive program that works only under some conditions is prohibitive. Instead, a dedicated school ERP system that is commonly used across gadgets and devices and platforms and operating systems is a better choice – even switching platforms does not reduce familiarity.

The free or very low cost to use

Since educational institutions have low cost or free licences to use proprietary spreadsheet software, most systems would come pre-installed with it. Alternatively, since spreadsheet software has been in use for decades, low cost or free versions are easily available in the market and even online. For instance, when Microsoft’s Excel software cannot be accessed, people often use Google Suite’s Sheets application as an alternative. The low cost makes it an attractive option for educational institutions deciding between spreadsheets and a school ERP system.

Robust software built for schools

Unlike spreadsheets where one relies on multiple workarounds to match an existing school process, school ERP systems match institutional processes at schools exactly making them a breeze to use, School ERP systems do not require users to jump through multiple hoops to replicate school specific functions. Instead, school ERP software represents exactly what it is that a school does.

Recap:  Make your school smart through school management system

The final verdict – Why school ERP system is ultimately the right choice for you

School ERP systems are flexible, robust, dedicated software that work across devices and platforms addressing the specific needs of all stakeholders in the educational ecosystem while still being easy to use. Sure, a spreadsheet might be cheaper, but its lack shows up in the many workarounds and time-consuming processes it demands simple functions like admissions management or fee receipt generation.

Think of investing in school ERP systems as a one-time investment in the long-term efficacy of your school – the software was built to suit your school’s specific needs and requirements, making it the perfect companion for your school’s running. Spreadsheets are a mere workaround that ultimately is too cumbersome for the trouble. In a debate between spreadsheets versus school ERP systems, the school ERP system thus emerges a clear winner.

school smart through school management system

Make your school smart through school management system

The first benefit of having a school management system in your school is that it makes your account related work foolproof and a lot simpler as well. Each and every organization out there needs to deal with the money that it is spending and a school cannot be an exception to this norm as well. Schools also have their own accounts related work such as taking care of fee vouchers, daily collection reports, and paying the salary of the members of the staff. It is common knowledge that even for the most experienced and trained accountants all such work can prove to be problematic at times.

  • Making fee payment easier

With the help of school management software, you can make the process of paying fees for your institution a lot easier than what it normally is. This is the modern era – one where technology and computers reign supreme. So, people too like to pay in the cashless mode. For them, online payment is always a lot more convenient option compared to the conventional methods of payment. It takes very little effort and at the same time, it helps them save time as well. With the help of online payment systems people can pay from anywhere they want to and to anyone that they wish to at any time of their choice.

  • High improvement in security

As far as you – the school management – are concerned one of your top priorities is definitely making sure that the students stay safe at all times. This is where the school management systems today are playing such a critical role with their abundant security features. With the help of these systems, you can now keep track of the transport systems being used by you for your students. You can also get in touch directly with your students, parents, and various other members of the staff.

  • Better management of school inventory and assets

Thanks to the software products being created for managing the schools you would now find it a lot easier to manage your inventory. These packages would help you take care of a wide variety of your assets such as hostels, transport vehicles, and libraries to name a few. You can now manage everything on your fingertips. For example, by using the library management feature your librarian would be able to take care of all the details and keep track of the books as well.   

  • Better communication network

A very fundamental feature of the school management systems these days is that they are capable of improving, and remarkably so, the communication between various stakeholders of your school such as the students, parents, and staff members. These systems come with their apps that help all these people to stay connected to each other at all times. Every piece of information that needs to be communicated between these entities gets communicated without any hitch whatsoever. In some school software products, you would find facilities such as bulk SMS (short message services) that make mass scale communication a lot easier.

Recap:  How School Management Software Can Help Meet Your Aims?

  • Better organization with regards to exam management

One of the most important activities that you perform as a school is managing your examinations. There are a number of tests and exams that you conduct in an academic year in order to evaluate your students properly. There are so many ways in which these systems can help you in this regard. They can help you create question papers, hall tickets, publish results, and generate certificates.


Apart from all that has been said above these systems also help make the admission procedure and generation of ID (identification) cards easier and faster and they can be configured and customized easily as well.  


School Management Software

How School Management Software Can Help Meet Your Aims?

School standards rise with the right school management software

School management software is essentially a computer application or program that helps educational institutions like schools and colleges manage their day to day activities related to school. Its purpose is to essentially manage student data. This might sound like a broad definition but it essentially means that a school management software runs all processes and tasks that involve student data. This could mean everything from managing the admissions process where application data is inputted to a generation of fee receipts per individual additions and deductions on a student by student basis.

How does School Management Software help schools?

School management software is useful to schools who want to externally appear as modern, proficient with technology and forward thinking. Internally, there are a multitude of advantages to using school management software. School management system not only helps you perform daily repetitive tasks more efficiently, but it is also less prone to error, or delays, or disruptions. Having what is essentially an electronic version of your school running via the online school management software helps with its smooth functioning since it increases accessibility and timeliness in response time to any blockers that might crop up during the course of the day.

It is imperative that any modern educational institution, like a school or college, embrace the tools imparted by technology, be a leader in the use of education technology and begin their new journey into a far more connected world by adopting the most suitable school management system into their ecosystem.

Do schools even need aims? How does school management software help?

Educational institutions consistently teach their students the importance of setting goals and working towards them. One can argue, even, that this is the key life skill that formal schooling imparts to students – learning how to have aims in life and figuring out how they can be achieved is what most children graduating from school are aware of. It is obvious why this is necessary for students entering academia or the workforce, but do schools need aims at all? Are they not just an infrastructural entity that becomes a convenient medium where students learn?

This is a short-sighted approach to take to education. Schools very much need aims or goals every year – from improving teaching feedback to building better parent-teacher connect, to something as obvious as seeing higher test scores with each graduating class. Only when a goal is set can work begin. School management software is a resource that helps educational institutions actually action their desires in real life, on the ground, and day to day. It does so by making life a little easier for every stakeholder, especially when it comes to processing work that can be laborious, time-consuming, and error-prone. A more efficient workforce is one that is agile enough to make the many micro-decisions necessary towards having a productive day, week, month, and school year.

What type of aims can School Management Software help you achieve?

As discussed above, aims can come in a variety of forms – ranging from minute to overarching. What is important to ensure that aims are realised, however, is coming up with a roadmap that defines what actions will be taken and what resources or tools are required to effectively manage these actions.

The point of having aims is to also create a plan that helps you achieve them, otherwise, they remain meaningless dreams that come across as inauthentic externally and internally in the educational ecosystem.

School management software is one of the key resources that can actually help an educational institution realise its goals. It does so by easing up multiple processes that affect a variety of stakeholders quickly and easily. The only change is the acceptance of change by those in the educational ecosystem itself. Below, we explore in some detail, some examples of goals that schools can set for themselves in the coming year, and how school management software is a key factor in achieving those goals. These ideas can be extrapolated to meet your own school’s individual goals, keeping in mind specific blockers, enhancers, or rules that come into play.

Enhanced teaching

Better teaching and application of more advanced teaching methodologies is tied intrinsically with the very purpose of a school. This would be low hanging fruit for most educational institutions to aim for. But how can school management software help in this regard? The right school management software will offer features that help with enhanced teaching experiences. A most obvious train of thought would be to see how student data could be leveraged to better personalise teaching – can students of certain learning abilities be grouped together within the school management software? Can teachers focus more on teaching rather than the logistics of distribution of classroom material thanks to the repository they can easily update and share access of within the school management system? The overall teaching experience is better managed since teachers now have access to vast reserves of student data that allows them to track learning progress on an individual or group or classroom level, meaning that they can now intervene or correct their teaching to better suit student needs in real time.

More robust infrastructure

Huge infrastructure expenditures are practically impossible in the face of budget cuts – but a lack of personnel or time can severely affect a school’s functioning. A school management software takes over multiple roles for a variety of stakeholders, essentially performing the job of multiple infrastructural resources or tools. For instance, the administration does not have to dedicate ad hoc personnel to handle incoming applications during admissions since the student management software takes care of all these applicants in a streamlined fashion with no human interference.

Recap: How Does School Management System Help in Managing Financial Operations?

Better communication between stakeholders

Better outcomes are a result of better communication – timely and confident communication helps every stakeholder in the educational ecosystem remain on the same page. It promotes a cohesive team approach to learning, where all stakeholders work together in service of the student. A student management software enhances communication by providing a single window solution to all communication needs via dedicated groups, dashboard announcements, alerts that go to your phone or email, or even private messaging. These communication channels ensure that no one is left in the dark about a student’s schooling.

Better financial outcomes

A student management software might seem like an expenditure that the school cannot justify but look at the many advantages of this single piece of technology. It serves multiple stakeholders in a variety of different ways, reducing time taken to complete tasks as well as eliminating labour costs and overheads. For a school on a budget, a student management software is vital!

student information system

Do Institutions Need Student Information System?

How student information systems help schools and colleges

What is a Student Information System?

A student information system is a platform or application or program that helps institutions likes schools and colleges manage their student data. This can be biographical information for students such as their demographic information, information about their guardians, home addresses, any special notes. A Student Information System also includes learning related information such as what classes they are scheduled for, attendance records, homework, communications with the teacher and their peers, exams, report cards, etc. Finally, student information systems also include student information related to administrative tasks such as fee receipt generation, class scheduling, batch scheduling, etc. Student information systems are essentially a way to digitize and automate processes related to student life within an educational institution like a school or a college.

How Does a Student Information System Help Institutions?

Institutions like schools and colleges are built to run on efficiency. When routines, rules and procedures are not in place and well implemented it results in a collapse of the system and total chaos. This is not an option for institutions that have a serious responsibility like being in charge of minor students or young adults placed upon this. Unfortunately, processes can often
fall apart thanks to overburdening of resources, human error, or just inefficiencies that are endemic to the system, ie, multiple forms and plenty of running around for a simple attested certificate. Instead of aiming for perfection from fallible humans or expecting a culture change in the status quo, it is more sensible to turn towards technological solutions for these process-related actions. This is where student information systems come in.

Student management system, as described above, help educational institutions like schools and colleges better implement and manage their processes – in this case, those related to student life in the institution. School information systems manage many processes, some of which have been
touched upon above. They do this through digitization or automation of repetitive processes that reduce the burden on human employees, help students and parents manage student life more easily, and help management make better financial decisions by making things more cost-effective. Student information systems thus help institutions by overall reducing the far-reaching
the burden of running things efficiently, smoothly, and consistently at all times.

Below are detailed some specific ways in which student information system help various stakeholder – from parents to administration executives to management to students and parents – in the educational ecosystem. These are gleaned from common issues these stakeholders deal with in their interactions with their educational institutions that a robust student information system can, and must, address.

Do students and parents have instant access to check the grades, assignment and attendance?

With a student information system, both students and parents are able to have round the clock, instant access to student information such as grades, assignments and attendance. They also have this access across devices and platforms. When checking for grades, instant availability for both students and parents help them keep track of student progress on a continuous basis. Any deviations from the projected course can be checked into and rectified immediately, giving students the support they need in a timely fashion.

Living in a digital world, students and parents need to become used to all their interactions being across electronic devices and platforms. Gone are the days when students turned in paper assignments. Instead, student information systems allow them to turn in electronic versions of the assignment for review by their teacher. What’s more, teachers can then upload grades and comments for each assignment within the student information system itself. There is no presence like class presence for a system. Attending class, sticking to a schedule, taking notes – these are all the building blocks for a child’s learning. But how does one keep track of a student’s comings and goings in a big, busy, chaotic school? Your student information system can help by displaying attendance record instantly for both teachers, parents and students. Always know where a student is and how she is doing thanks to the student information system.

Is data fragmented or is it stored in a secure place to avoid the risk of a data breach?

Digital warfare is not something out of a science fiction movie. Google data breach and you will see pages and pages of results on how user information is stolen by unethical people for malicious reasons. Institutions have a sensitive student, teacher, and parent data that is often stored in a fragmented way with no security or systems in place to protect student, teacher or parent privacy. Sometimes it can be as easy as strolling into the administrative office of an educational institution and asking for information on some pretext.
A student information system helps address these issues of data fragmentation and data security.

Some student information systems like Fedena offer strong, robust security systems that filter access to private or confidential information that students, parents, and teachers may not want to be revealed to everyone. This means that a student information system acts as a data safeguard, especially when compared to its paper alternatives. Action history and filtered access or logins are the first steps to maintaining this security, and student information systems make this a normalised and easy part of using them.

Is there proper communication among parents, teachers, students and management?

Student information systems are a great tool to ensure free, open, continual, confidential, round the clock communications between students, teachers, parents, and management. Communication in educational institutions is key to their smooth functioning and student information systems like Fedena allow private communications from any place at any time from any device. This means that blockers can be resolved in real time, there is no lag in communication between stakeholders, fear and uncertainty is reduced and channels of communication are always kept open. A student information system that facilitates free and open communication is a necessity in an increasingly connected world.

Recap:  School ID Card design: Design professional ID Cards using Fedena School ERP Software

Do teachers spend countless hours maintaining student’s records to be filed away?

One of the primary differences one will notice after the implementation of a student information system is the reduction in pressure on educational institution staff, especially teachers who will be able to focus more on teaching, instead of wasting countless hours on paperwork and administrative tasks like attendance, scorecards, comments, sharing of materials, that are taken over by the student information system.

Is the admission/registration still not a paperless process?

Student information systems make the admissions and registration process for admitted students entirely paperless – no more long queues outside the school during admission time!