virtual classroom solution

Must-Have Features Of Virtual Classroom Solution

Top features of virtual classroom solution to help students engage and learn better 

Schools and educational institutes across the world are adopting and adapting to virtual online classes. One of the most significant considerations for schools and educational institutes while selecting a virtual classroom solution are the features offered by the various platforms. 

What virtual classroom solution will enable my students to learn most effectively?” 

“What platform offers the best features that simplify the teaching process for my teachers?” 

“Which virtual classroom software has the best features will meet the various needs of all my students, without being too intimidating for teaching and learning?”

These are essential questions that every school management team ponders over when deciding on the best virtual classroom solution.

We have compiled a list of some of the best features that are a must-have for every online classroom to be effective and help the students learn in the best possible manner:

  • Compatible Across Devices

Students and teachers engaging from home will access an array of devices. While some students will be able to use the latest smartphones and tablets, others will use older laptops and computers. Hence the virtual classroom solution must be compatible across all devices and on all platforms including Android, iOS and Windows.

  • HD And Live Video Streaming Capability

Learning online or in the virtual classroom is not merely offering the students recorded videos and prerecorded lectures. The best way to stimulate a traditional classroom is to allow the teachers to live-stream their lectures in a way that the students can see the teacher and vice versa in real-time. Real-time video and audio streaming give a real look and feel to virtual classrooms. Here students can use the web camera and the microphone to interact with the teacher and clear their doubts. Live-streaming of the classroom lecture will help the teachers understand how the students will are understanding the concepts being taught.

  • Grid View  

The grid view feature of a virtual classroom solution allows the students and teachers to view each other on one centralized screen. This enables the teachers to view the students all at once and evaluate their response to the teachings, as they would in a traditional classroom, with no extra visual distraction. 

  • Security

Another important feature for the virtual classroom is the security and the ability to ensure that no outsiders can join the session. It is therefore essential that all users be authenticated before joining a virtual classroom. This can be done through passwords and private meeting links. Additionally, students and teachers should have access to the class content such as subjects, assignments, exams etc. According to their authorization privileges. Also, any communication that reveals personal information of the teachers or the students should be encrypted.

  • Screen Sharing and Live Presentations

Screen sharing and live presentations allow the teachers to share their on-screen activity in real-time with all participants in the virtual classroom. With the help of the share screen feature, the teachers can physically demonstrate activities and concepts to the students. This facilitates problem-solving capabilities and enhances the learning of the students.

  • Controls for Meeting Hosts

Irrespective of whether it is a traditional classroom or a new virtual classroom, it is essential for the teacher to manage the class effectively as a poorly managed class can break the learning experience. In a virtual classroom, an essential feature is the ability to restrict access to functionality when needed. This will prevent the students from talking over one another and facilitate engagement and learning. Some functions that can help manage the class are muting participants, hand-raising, and the ability to turn functions and features on and off for either one student or for the entire class. 

  • Interactive Digital Whiteboard and Other collaborative tools

A digital white can be compared to a traditional marker board or chalkboard in the classroom. The teachers can use to teach using equations or diagrams. But in the virtual classroom, the interactive digital whiteboard has a broader scope. It serves as a virtual collaboration tool where participants can draw, sketch, and write together to share thoughts, ideas and conclusion. The digital whiteboard is available to all participants in the classroom, and they are a great way to keep the learners engaged and help them collaborate.

  • Communication tools such as group chats and break out rooms

Collaboration is essential to help learners stay engaged and interested in the classroom. Tools like group chats, group messaging and breakout rooms help the students stay connected with their peers and help initiate the feeling on an actual classroom collaboration. These tools help the teacher divide the class into groups and assign individual and group tasks.

  • Recorded and Archived lessons

Online sessions can be recorded and archived for students to revisit the lessons as needed. These also help the students who were absent to catch up on class.

  • Cloud Storage and Backup

Cloud storage solutions are an excellent aid for teachers who want to store their classroom data and access it from any location. It also helps teachers to store and distribute the study among many students. Students too can access their class data, assessments from any location of their choice.

Conclusion

Virtual classrooms are a boom for schools as they allow the teachers and students to engage and interact online in a way similar to the traditional classroom. Students can continue their learning journey without any disruption or interruption in their education. With the above-listed features, schools can select a virtual classroom solution perfect for their learning needs. 

Fedena offers integration with various video conferencing platforms such as – Google Meet, Zoom & Big Blue Button. Using which institute can easily conduct online classes and web meetings. To learn more about the integration, follow the link – https://fedena.com/erp/video-conferencing-app-integration-fedena

advantages of virtual classroom

Top Advantages Of Virtual Classroom During Lockdown Time

Virtual Classroom – The Best Solution During Periods Of Lockdown

Understanding The Top Advantages Of Virtual Classroom During Lockdown Time

2020 has been an unprecedented year for every person across the world. 

One of the most affected sectors has been educational institutes schools, colleges and universities had to grapple with being closed overnight. The imposed lockdowns in various parts of the world disrupted the learning process. Many schools shut down physical classes, forcing students to stay home. 

This sudden closure had emotional and psychological repercussions for families. Many parents and students continue to struggle with the new challenges of staying at home and adjusting to a new normal. 

It is often said that ‘Necessity is the mother of all Invention’. 

And accordingly, the education sector evolved to accommodate the new government regulations of safety and staying at home. Today, most schools and educational institutions offer online classes for their students to help them continue their learning journey. 

The Importance Of Virtual Classes

Research suggests the importance of a routine for kids. A fixed routine gives kids a sense of security, it helps them to develop discipline, confidence, and self-esteem. For students, a daily routine includes school, homework, and co-curricular activities. However, with schools shutting down, many students have found their lives turned upside down. The boundaries between study time, playtime, and hobby time are blurred. This has left students stressed and their sense of security diminished.

A virtual classroom or online school helps recreate a routine for kids. It keeps them engaged and ensures that they continue to learn despite the schools shutting down. The daily routine on morning classes, online homework, online assessments ensures that the students stay committed and disciplined towards learning. 

But Besides Uninterrupted Learning And Setting A Routine For Students, What Are The Other Advantages Of Virtual Classroom During Lockdown Time?

  •  Easy Access Through Devices

Virtual classrooms are easy to access as the students only need an internet connection with good speed and a computer, tablet or smartphone to attend class. Instead of the daily hassles of commuting to school through busses or carpools, now students only need to open their devices and it connects them to their classroom. 

  • Learn From The Convenience Of Place And Time

Since online classes allow for archiving lessons as well as recording the class, students have the option of revisiting the lesson at any time of their convenience. Furthermore, all the lessons are stored in the cloud. Thus, students are not tied to one single location or single device for their virtual class.

Virtual classes give the students plenty of time to digest the information learned, practice it, do their own research, and enhance their understanding of the subject. They can learn at their pace, instead of constantly struggling to keep pace with their peers.

  •  Around The Clock Learning

Virtual classroom solutions have an option for messaging the teachers and lecturers. This option allows the students to interact with their teachers at any time, to clear doubts, or ask questions. This however is subject to the time to convenience to all the teachers. 

  • Opportunity to Learn New Technology

Virtual classroom solutions such as Google Meet, BigBlueButton, Zoom etc. gives an opportunity for the students to explore and learn new digital tools. From creating PowerPoint for assignments to researching online, one of the biggest advantages of online classrooms is the digital proficiency and skill that the students are learning.

  • Interaction With Friends And Peers

Due to the strict lockdown and rules regarding social distancing, many students are struggling with isolation and feelings of loneliness. If left unchecked, these feelings can escalate to anxiety and depression. With virtual classes, students can interact with their friends and their peers. The sense of connection and camaraderie now continues in an online space. 

  • Can be Personalized

In the virtual classroom, the content can be personalized to meet the learning need and method of the students. For instance, visual learners can be directed toward learning videos. From online audiobooks to various other personalization tools, students can customize how they consume the lessons. This enhances and improves learning outcomes. 

  • Improved Attendance 

Since the students no longer have to travel to attend class, there is a considerable improvement in the attendance of students. There is a significant improvement in participation and interaction in the class as many shy students feel safer interacting with teachers behind a screen. 

  • Trackable Learning

The performance of students is easily trackable in online classes. In virtual classes, the data of every student including attendance records, test scores, exam results in stored online. This enables teachers to track students and understanding their learning curve easily. It helps the teachers to create online classes according to the learning patterns and the learning needs of students. 

  • Fun And Exciting

Most importantly, online virtual classes are a fun and exciting experience for students. The generation today is proficient at digital technology and have a good understanding of various devices from a young age. Thus, adapting to online classes in an easy and comfortable change for them. It breaks the monotony of traditional learning. Additionally, with an array of tools, even the most tedious topic can be made fun and exciting for the students.

In Conclusion 

Long before the pandemic prohibited face-to-face gatherings, many schools keen to maximize learning opportunities and improve their efficiency were benefiting from cloud-based solutions school management software. Schools need to invest in such technologies. There are many reasons for this. We live in an ever-changing world, and during any unexpected crisis, we must equip schools to function with compromising the education of the students. 

Virtual classrooms are not just the need of the hour today. They are the way of the future, and an increasing number of schools will look towards online school management software to ensure they are prepared for a brighter and better tomorrow.

NEP 2020

INFOGRAPHIC: Highlights from India’s National Education Policy NEP 2020

Recently the prime minister of India – Narendra Modi promulgated the new national education policy 2020. The national education policy directs the promotions and innovations in education amongst the people of India. The first education policy of India was promulgated in 1968 by the prime minister Indira Gandhi and the second one by prime minister Rajiv Gandhi in 1986. The second policy was modified in 1992 and it was almost three decades since a new education policy was introduced in India. The national education policy of 2020 is ambitious in its goals and can catalyze India’s development goals by educating the future citizens of the nation. 

The key highlight of national education policy 2020 in school education is the plan to achieve 100% GER in school education by 2030 with the reforms from preschool to secondary level from the present highest GER of 56% in grades 11-12. That is bringing 20 million(2 Crore) children back into the mainstream! Other highlights of the policy include replacing 10+2 with 5+3+3+4, focus on early Childhood Care & Education (ECCE), improving foundational literacy & numeracy, promotion of multilingualism, exam reforms, equitable & inclusive education, teacher recruitment and career path, vocational education, bagless days, etc. Check the infographics and read the policy document for details.

NOTE: Gross Enrolment Ratio (GER) or Gross Enrolment Index (GEI) is a statistical measure used in the education sector.  It shows the total enrolment in primary education, regardless of age, expressed as a percentage of the eligible official primary school-age population in a given school year.

NEP 2020

Effective Measures to take when School Reopen After COVID-19 Closure

The Covid-19 pandemic has changed the world for the foreseeable future.  For many schools and colleges, the new academic year has begun and, online classes and virtual learning sessions are in full swing.  

For those locations where the curve of COVID-19 cases is slowly flattening, reopening schools is at the forefront. At the same time, the opening of school has the risk of viral resurgence and is a matter of much public debate. 

Therefore no one can say for sure when schools will be open again. The only thing one can be particular about is that schools need to be prepared to reopen safely when the time comes and when the government regulations relax.

Given this current pandemic situation, how can schools reopen keeping the safety of the students and teachers in mind?

1. Ensuring Social Distancing in the Classrooms

The World Health Organisation ( WHO) recommends social distancing to prevent the natural spread of the virus. While this is difficult to maintain in a school set up, they can do the following to ensure students and staff manage to keep a safe distance from each other. 

  • Social distancing floor stickers are a great way of helping students adhere to the 6 feet rule.

 Best Practices – In Taiwan, students as young as kindergarten wear masks supplied by the government, and desks are separated from one another using dividers. 

  • The Centers for Disease Control and Prevention (CDC) also recommends spacing the school desks so that the distance norms are maintained, and all the students face the same direction. 

Best Practices – In Singapore, students are assigned seats in rows as if they are taking examinations, and they are not permitted to move around.

  • In many schools, the class sizes have also been considered as students were broken up into smaller groups with alternate day classes.

Best Practice – In Denmark the class size is limited to 15 students per class in primary school and 20 students in middle school.

  • Avoiding school assemblies and large gatherings in a small space, including libraries, labs, etc. These can be conducted with small batches of students.
  • Staggering the opening and closing hours of school instead of the school at the same time will avoid an influx of parents and students at the gates.

2. Teaching and Promoting Healthy Hygiene Practices

Another critical recommendation by doctors and scientists in regular handwashing, sanitizing and disinfecting to avoid the spread of the virus in public places

  • Regularly teach the students the correct way to wash their hands and dispose of tissues, paper towels, etc.

Best Practices – In South Korea, students participate in online classes related to personal hygiene and health and safety measures the week before they return to school. 

  • Keep reminders for the students to wash their hands at regular intervals and have an adequate supply of soaps and hand sanitizers, paper towels, tissues, and no-touch trash cans for the students and the staff. 

Best Practices – In Norway, students wipe their desks every two hours. 

  •  Encourage the use of face masks and face shields for kids older than three years.

Best Practices – In Austria, students and teachers must wear face masks and wash their hands as they enter the building. 

  • Regular disinfecting of frequently touched surfaces within the school such as desks, doorknobs, playground equipment.

Best Practices – In Singapore, schools follow a staggered timing for recess for different groups.

  • Temperature checks for anyone entering a school campus may be a sensible option, but this is not always foolproof. This is especially so for those who would have taken a prior medication or for asymptomatic patients.

Best Practice – In Denmark, children who come to school with symptoms are sent home immediately for 48 hours. Additionally, students who live with a COVID-19 positive family member are not allowed to come to school.

3. Ventilation Systems

Poor ventilation in confined indoor spaces is associated with increased transmission of respiratory infections. While the role of ventilation in preventing COVID-19 transmission is not well-defined, schools can follow guidelines for the safety of their students.

  • Increase the circulation of outdoor air as much as possible by opening windows and doors. 

Best Practices – In Norway, windows and doors in classrooms are left open as much as possible to maintain ventilation.

4. Transport and Cafeteria Facilities

The school bus and the school cafeteria are typically locales in the school that witness a high influx of footfalls. These are also places where the students and the staff sit close to each other. Therefore, schools need to pay special attention to the cleaning and disinfection of these facilities.

Best Practices – In South Korea, schools recommend wiping or spraying chlorine dioxide concentrations of 500 mg/L on furniture, door frames, doorknobs, sinks, and floors.

  • Additionally, it is also recommended that students are encouraged to use their personal transport as far as possible, and school systems can also consider offering incentives for private transportation. 

Best Practices – In China, School buses are encouraged to work at half capacity. 

  • In the cafeteria, students can be offered staggered lunchtimes with full compliance with physical distancing and hygiene may not be attainable.
  • Students can also be encouraged to eat in their classrooms using their home-made lunch boxes. 

 Best Practice – In Norway, library books can be used after students wash their hands.  

5. Protect Vulnerable Students And Staff

The Coronavirus poses a threat to all those with comorbidities, are older, or struggle with respiratory diseases.

  •  Therefore schools need to allow students and staff who are high-risk to continue teaching or learning from home. 

6. Hire A Designated Person And A School Nurse 

  •  Experts recommend that every school have at least one registered contact person to update the parents on various initiatives and address their concerns.  
  • Also, it is wise to hire a school nurse to monitor students’ symptoms regularly and isolate any sick students from the rest of the school.

When and how to reopen schools, schools will have to take one of the toughest and most difficult decisions in the future. As the virus evolves and transmits in a non-linear fashion, schools will ensure that they open and provide a safe environment for their students by keeping all safeguards in place. 

University management system

How to choose right University Management System?

Universities operate completely different from schools and colleges. Usually, there will be multiple colleges under one university. This complexity of multi-layered management with multiple colleges under the same organization demands an enterprise-level solution to be implemented as the university management system. There are many providers in the ERP software market who provide university management software solutions with prices varying from thousands of dollars to a million dollar plus.

Now a days there are various options are available in the market, but how do you know that which ERP solution fits best in your organization. Well to clear this confusion below we have highlighted few points, let’s see what to considered before selecting a right university management system:

Choosing the Right University Management System

To select the right software for your university it can take months or even years as the selection process is usually a long and detailed process for universities. This upfront effort ensures that you are selecting and implementing software that can provide value to the university for the next 5 to 10 years.

For a school and college, it will be easy to replace the existing management system with new software with the help of data export tools. For universities, the replacement process will take some time as a fresh implementation because of the complexity of data and the upfront customization required.

What are the steps to follow?

  1. Form an a-team for the purpose of software selection and implementation. This team can include teachers, administrators, management, and parents. The a-team must contain a maximum of 6 or 8 members. It is preferable to select parents from IT or software background. You can include a member of alumni also. The a-team can be given the complete responsibility of shortlisting, purchasing, and implementing the software. The leadership and management have to provide complete support to the a-team.
  2. The a-team can then start the process by studying the software used in other universities. This is a critical step as you will come to know the different software available in the market and the challenges and advantages faced by other universities while using this software. Document all observations to be referred to while selecting and purchasing the new university management system for your university.
  3. Make a 5 year Total Cost of Ownership(TCO) plan. In TCO, you can include all possible costs expected to purchase and maintain the software for the next 5 or 10 years. This must include all different types of expenses like hardware cost, maintenance cost, salaries of dedicated/part-time resources, customization cost, etc. Check with the vendor for further details of TCO and make sure the vendor also agrees to the same.
  4. After this, you can go ahead with demos from different vendors and accept estimates and quotations for the software and implementation. Based on the points given to the software and its vendor and the budget available, you can choose the university management system to be purchased.

Features To Consider

  • Admission Management

University admissions are a complex process that involves multiple steps from the student and university side. The application for different courses will vary and can be configured online for collecting applications. Most of the time it also involves reference checking and due diligence for the applications to be shortlisted. All these can be automated using the university management system.

  • Attendance Management

Recording and managing attendance of university students is a primary function of the university management system. This is achieved through the integration of devices like RFID, Biometric, IoT, etc. Attendance is a major element in the grades of university students and only a university management system can automate the linking of attendance with grade books and at the same time reduce the complaints from students and parents.

  • Online Examination

With UMS, universities can computerize the total examination work. Conduct descriptive or MCQ type questions such as admission entrance test, employee recruitment test, surprise classroom test, subject or topic wise test and more.  After evaluating the examination teachers can publish the result, and instantly a notification is sent to students/parents.

  • Online Learning Management

To simplifies the online learning and teaching Fedena now integrate with various video conferencing system such as Zoom & Big Blue Button; (soon integration with Google Meets and Microsoft Teams is coming in Fedena). This let universities to seamlessly deliver quality-education to students’ without any halt.

  • Human Resource Management

The human resource modules inside UMS helps the university to manage the teachers and faculty by taking care of leave management, payroll generation, payslip generation, certificate storage, etc.

  • Fee Management

Even if state-funded, the universities will have to manage the fee collections from students. For private universities, this is one of the primary requirements. To collect fees online and offline and record the transactions in a single system for future audits.

  • Placement Management

Job placements for all students is a preferred target of all universities. This can be automated through the placement module in UMS. The placement module let coordinators to organize and conduct placement effortlessly, also, students can apply for the placement event online and can check status.

Future of University Management System

A lot of new technologies are emerging like Artificial Intelligence(AI), Internet of Things (IoT), Robotics, etc. These technologies will play a major role in how universities are digitizing their operations in the future. The university campus will become responsive and smarter. The workload of teachers and administrators will be reduced manifold and we can expect the academic goals to be achieved faster and with reduced expense. 

Online learning challenges

Master Online Learning Challenges With These Simple Solutions

Online learning has become increasingly popular with the advent of new technological tools. However, the recent pandemic has accelerated the adoption of online education in schools and educational institutes across the world.

Today, online learning, web-based learning, and mobile classes are not just futuristic terms, but they have become part of everyday vocabulary for schools, students, and parents.

Let’s have an overview on day to day online learning challenges and their solutions:

1. CHALLENGE- The hesitation of making the initial transition and adapting to online learning

Change is always difficult. For many educational institutions, the initial decision to transition to online classes can be challenging and even intimidating.  Even after the switch from traditional classroom and face to face learning to computer-based training has been made, it takes the students and teachers time to adapt to the new environment. 

SOLUTION:

One of the best ways to deal with a traditional mindset that is blocked to online learning is to discuss with the students and teachers about the various benefits of online learning. From the convenience of any time learning to a variety of tools and learning techniques, online learning offers multiple benefits. The initial hesitation can be dealt with by informing and educating about the various benefits.

EXPERT TIP: The fastest way to transition to online learning is to opt for an easy-to-use and affordable school management software & learning management system as it simplifies the online learning & communication process for the students with its variety of features.

2. CHALLENGE – Dealing with isolation due to the lack of interpersonal connection with the teachers and peers

A traditional classroom is characterised by lots of interaction in the classroom, which may be difficult to replicate in online classes. For many students, this interaction is a critical component that impacts their learning and motivation. Often without this interaction, the students can struggle with feelings of isolation, unsatisfying learning. Social interaction in the classroom also helps to keep the students accountable and engaged. 

SOLUTION:

Contrary to this belief, online learning is brimming with opportunities for the students to interact with each other. From online discussion forums, emails, messages, SMS. etc students can stay connected in a number of ways. Additionally, with online learning, the classroom interaction is not only limited to classroom hours, and students have the option to reach out to the teachers and peers beyond classroom hours. 

EXPERT TIP: School management software allows students to use the messaging system to send instant notifications or messages to a large, pre-decided audience. Additionally, the software has a school news management module to send the latest news and school-related information to the student and always keep them up to date. This ensures that the students are in constant connection with the school are updated and motivated to continue their learning journey.

3. CHALLENGE – Struggling with the lack of motivation in online learning 

One of the other common challenges of online learning is the lack of motivation that the students face. The transition from classrooms that have been designed and decorated for the explicit purpose of learning to dining tables and bedrooms can cause a loss of motivation in students. 

SOLUTION:

One of the best ways to deal with this lack of motivation is to encourage group work and group assignments so that students can connect with each other. This method will also help the students to motivate each other towards achieving common learning goals. 

For individual goals, one of the most recommended methods is to set up clear, measurable goals instead of open-ended tasks. Many educators also suggest gamified apps, programs, and assignments to help motivate the students. Gamified tasks allow the students to earns points or badges for every task completed on time. They are specially designed for student engagement in independent environments and encourage them to push themselves towards personal learning goals.

EXPERT TIPS:  With school software allows teacher to set up tasks and assignments for the students. Customized tasks and assignments keep the students committed towards the learning journey and help the teachers understand how much learning has happened and if there is a need to modify the learning journey.

4. CHALLENGE – Improper Time Management And Online Distractions

With the vast number of social media sites, streaming channels, it is easy to get lost in the rabbit hole of online resources, thus wasting time and getting distracted instead of learning

While a traditional classroom follows a strict timetable, the lack of timetables in online learning can cause the learner to procrastinate. Thus, another common challenge to learning online is learning time management so as to use one’s time wisely. 

SOLUTION: 

Educators can schedule multiple assessments and assignments at regular intervals to help infuse a sense of responsibility within the students to work and teach them to meet their deadlines. Similarly setting a schedule plan for the students would help them set reminders for the courses and the assignments. 

EXPERT TIPS: Educators can create a timetable for their online learning students using the Fedena software. This timetable will help the students stay focused, thus avoiding distractions and delays. 

Conclusion

Keeping online learners engaged and enrolled is a one of the biggest challenges in an online learning scenario. Online learning calls for a higher degree of self-motivation, self-directed learning, and greater persistence and commitment from the learner. One of the best ways to guide the students is to use tools, resources and software that are easy to use and enable the teacher to customize the learning experience to the needs of the students. The use of the Fedena software allows the educators to improve the learning outcome by adapting to the students, aptitude, expectations, and personality. 

Today, we live in an age in which online learning and virtual classrooms are becoming more common. Many students even find this method to be more effective than traditional classroom as it is more engaging, with a number of learning tools, suited to each learning style. However, online learning has its own set of challenges and educators need to look for innovative methods to meet and surpass these learning challenges. 

Role Of ICT In Higher Education

Understanding The Role Of ICT In Higher Education

ICT – Information and Communications Technology has the proven power to change the world.

This acronym  refers to the merging of audiovisual and telephone networks with the computer single unified system of cabling. Thus, ICT includes any communication device – including radio, television, cell phones, computer and network hardware, satellite systems, etc. 

Today, ICT technologies have embedded themselves as commonplace entities in all aspects of life. This gives us further evidence that the world is rapidly moving towards increased adoption of digital technology. 

The role of ICTs in education is becoming more and more critical. The higher education sector has advanced with the help of various ICT tools such as laptops, smartphones, whiteboards, smartboards, digital cameras, projectors, video conferencing tools, audio recording tools, and many more.

However, ICT has benefited the higher education sector in more than just new tools.

Let’s see how ICT has evolved the higher education :

1. The Role Of ICT In WHAT IS LEARNED In Higher Education

Traditional teaching has revolved around content with great emphasis laid on textbook-based learning. The teachers headed the classroom and used lectures, tutorials, and presentations to help the students understand the material being taught. 

With the introduction of ICT and various EdTech tools, students are no longer restricted to learning from the textbook, class lectures, and presentations. With the help of the internet and ICT tools, higher education learners can access a variety of sources for information, including videos, documentaries, podcasts, and speeches by experts.

The sources of learning are endless. 

The onus of learning has also shifted from teachers to the students as there is an increased focus on student-centered learning that is based on the access of information. This has also changed the role of the teachers from being content experts to being guides and mentors for the students. 

It is opined that as students and teachers gain access to higher bandwidths on internet connectivity and more direct forms of communication, the trend of student-driven learning will continue to grow in higher education institutes.

2. The Role Of ICT On HOW STUDENTS LEARN In Higher Education

ICT is not only influencing, changing, and supporting the content that is being learned in higher education institutes but also changing the way students are learning. 

There has been a systematic movement from content-centered curricula to a competency-based curricula with the aid of various ICT tools. 

Similarly, there is a movement away from teacher-centered learning to student-centered forms of knowledge. ICT has facilitated a modern learning approach where students are encouraged to take responsibility for their own learning.

Students are increasingly turning towards the web and online subject matter experts from who they will learn, thus creating an environment of independent learning. 

3. The Role Of ICT On WHEN STUDENTS LEARN in Higher Education

In traditional high schools, colleges and universities, institutions provided minimal choice for students for when the learning would take place. Typically, the students would accept the learning schedule prepared by the institute and follow the same

The use of ICT tools allows students to optimize their learning experience by choosing when they wish to study based on their routine or body clock. Learners are free to participate in learning activities when time permits or be assured of no interruption. This freedom and flexibility have significantly increased the opportunities for many students to participate in formal programs.

 It has also provided learning opportunities for many more learners who previously were constrained by other commitments.

The use of online technology learning has enabled learning to become an activity that is no longer set within programmed schedules and slots. 

The various technologies can provide asynchronous support for learning so that the need for real-time participation is avoided while the students can benefit from the communication and collaboration that the online system provides.

It is not only students, but even teachers benefit from these tools as they can decide what periods in the 24X7 envelope can be utilized for teaching and interacting with the students?

4. The Role Of ICT In WHERE STUDENTS LEARN In Higher Education

The continued and increased use of ICTs has also changed where the students learn. 

While the concept of flexibility in the location of education is not new to the prevalence of distance education programs for years. Yet,  for most institutes, students do not choose the place of their location.

With ICT and advancements in EdTech tools, off-campus delivery of courses is an option for students who were unable to attend the class for any number of reasons.

Additionally, the use of ICT tools instead of a traditional classroom setting has given way to learning in work-based settings with students able to access courses and programs from their workplace. 

The advantages of education at the location of choice is not only increased convenience to the students but also financial savings and time-related savings with travel.

The concept of technology powered ‘any place learning’ also ensures that learners enroll in courses offered by any institute across the world rather than only applying for local educational institutes. The advantages of this include extended course offerings and the opportunity to digitally interact with co-learners and students from differing backgrounds, cultures, and perspectives.

Conclusion

In conclusion, Higher education systems have grown exponentially in the past few decades to meet the increasing demands of quality education.  The swift advancements in ICT have also helped to propel the higher education sector to serve the students and teachers better.

Today, ICT applications can provide many options and choices and for the students and institutes can create competitive edges by offering these choices to their students. 

college management system

College Management System Software – The Definitive Guide

This is a complete guide to the College Management System.

In this all new guide you will learn about:

  • What is the College Management System?
  • Who can use it?
  • How online configuration is better than offline?
  • Core Modules
  • Key Benefits
  • How to choose?
  • How is Fedena better than others?

So, if you are looking to digitize the daily operations of campus you will love this guide.

Let’s get started.

All colleges are currently pursuing the digital transformation trend which helped other industries like banking, manufacturing, commerce, and corporate organizations to streamline and improve their operational efficiency. The digital transformation benefits the colleges in multiple ways like saving time of faculty, storing and analyzing the academic and administrative data, engaging the students through encouraging digital culture, improving communication, etc. The digital transformation in colleges is achieved by implementing a college management system. 

What is the College Management System?

A college management system digitizes the entire operations of a college starting from the marketing activities to admission management to classroom management to human resource management to finance management. It digitizes the daily chores of your campus as well as helps in managing the administrative, academic and non-academic activities from a single platform.

This approach benefits by having only a single username credential for everything connected to the college and also the future analysis of the data captured by the different modules in the software.

The college management software is an evolved form of management information system(MIS) which is a tool that can be used to collect and analyze the data from the college operations. This data is used by management to make the right decisions. 

Another form of MIS is a student information system(SIS). It contains all data regarding the students of the college. And the reports are concentrated around the academic performance of the students. Both faculty, as well as management, have access to student information systems to track the progress of the students.  The management information system will contain data from finance and administration above the usual student performance data from SIS. Until recently the colleges were using separate software for MIS and SIS. The functionality of MIS was achieved using spreadsheet software like MS Excel. The student information system is a complicated system to handle by a spreadsheet alone. 

In college management software, it will contain the functionality of both the student information systems and management information systems. It will manage the entire life cycle of a student, parent, and faculty within the college and also will manage the financial, academic, and administrative activities of the college. 

Different kind of Institute can use this software for campus daily task management

school-college-university

This software is built for colleges, universities, and junior colleges. Along with these three, the vocational institutes and other specialized institutes can also use this solution in their organisation ecosystem. The college management software takes care of the special needs of campuses and is easily used by the admin, teachers, students, parents and management team.

If college management software is implemented properly it can improve multiple processes in your college and can help you achieve academic and business goals faster while reducing the expenses. 

How College ERP Software’s Online Configuration is better than Offline?

The college management software can be configured either online or on-premise (offline). Setting up and configuring the software offline is a more traditional approach. With the availability of fast and stable internet everywhere, more and more colleges are choosing online software. Both approaches carry their own advantages and disadvantages. 

The traditional approach of configuring the software on-premise gives more control to the college and can be claimed to be more secure but will be very costly to set up and manage. This is because of the upfront investment required in purchasing the hardware to host the software and the maintenance cost required to hire full-time server management expertise. 

On the other hand, the online software configuration is less costly and also carries multiple other benefits like increased collaboration, improved security, automatic software updates, etc.

Core Modules of College Management Software

1. Admission & Marketing Management

The marketing possibilities of a college management software are achieved through the enquiry module which acts as a simple CRM for collecting and managing admission enquiries. This functionality is further linked to applicant registration and admission modules where the entire admission life cycle of the students is captured in a single database.

2. Fees management

This functionality helps to simplify fee collection on the campus and provide meaningful reports and timely alerts to parents. The alerts and notifications are sent to parents regarding the upcoming fee collections. Parents are provided with the option to pay the fee directly from their mobile phones without the need to visit the campus.

3. Attendance management

One of the most used functionalities of a college management software is the attendance management module which is used to record the subject-wise or daily-attendance of a student. This can be done through the teacher’s laptop or through the mobile app. The alerts are sent automatically to parents. There are also RFID and biometric hardware integrations available to minimize the manual intervention required in attendance taking.

4. Parent-teacher & teacher-student communication management

The different modules available in college management software can help in improving the efficiency and effectiveness of parent-teacher and student-teacher communication. The mobile app available with the software is an excellent tool in making sure that all the communications are received and acknowledged by students and parents. This is achieved through the push notification available in the mobile app. Also, there are various other tools in customizing and automating the various communications on the campus.

5. Online Classes & Remote Teaching

With Google Meet, Zoom & Big Blue Button application integration with Fedena, institutes can easily conduct online classes to deliver quality education to students in real-time. This empowers students to attend live online classes(conducted by their school teachers) and learn from the convenience of their home.

6. Timetable management

The timetable management module provides the functionality for efficient organization of all academic and non-academic activities happening in the college and then provides predictable routines for students to follow. Students and teachers can access the timetable from their mobile app. The software also provides a master timetable for the principal and teacher’s timetable for all teachers.

7. Human resource management

The lifecycle of a faculty from joining the college to leave management to salary management is automated using the human resource management module available in the software. This provides a single place for storing all employee-related information including payslips. The payslips can be accessed by faculty directly by logging in to their respective dashboards.

8. Examination management

This module helps is setting-up examination calendars and managing the notifications of the same. The examination details are further linked to create grade book reports of the students. Also, there is an option to conduct online examinations for students.

9. ID card generator

This module allows the automated design of ID cards for students and faculty with minimum configuration. The ID cards can be generated individually or in bulk and can be then printed for usage by students and faculties.

10. Gradebook management

The college management software generates the grade book(report card) which can be accessed by parents and students from their dashboard. Options are available to configure the grade book according to the requirement of the college.

11. Library management

The library management module takes care of all library-related activities from searching for books, issuing books, tracking of books, etc. Library management with barcode integration is one of the most required modules by colleges.

12. Inventory management

This module takes care of the college’s purchase orders, goods’ invoices, in-house stock management,  equipment, and other assets tracking. It also generates detailed asset reports.

13. Placement management

This module helps the colleges to plan and streamline the campus placement activities. You can plan the campus recruitment drive, track applicant status, and provide instant result announcements.

14. Reports

There will be hundreds of reports available from college management software to help with various decision making. This includes the default reports in each module and also the fully customizable reports available from the custom report module.

Fedena College Management Software comes with 50+ features which help in mitigating the work efforts and aid towards increasing your productivity for managed growth. Visit our feature page to explore all features. 

Major benefits of Fedena Campus Management System Software:

1. Saves precious time

The major benefit of college management software is time, professors and other faculty can save by the proper implementation of the software on the campus. With the different modules available for daily usage like attendance management, fee management, automated notifications to parents and students, etc. faculty can save precious time which would have been spent in administrative activities in the absence of college management software.

2. Customizable & Affordable

The features and functionality of various campuses vary from each other therefore we offer tailor made solutions. We offer customization according to the institute’s needs. Apart from this, Fedena college management software is an affordable solution and comes with no limits on the number of students, teacher, and parent logins.

3. Comprehensive Training & Support

We provide full fledged training sessions and support after implementation for the users. On our support page users can explore feature based tutorial videos which help in letting users learn the functionality of this system in their own time and pace.  

4. Data Security

Data security is one of the key benefits of college management software. As it ensures that students & staff members personal data remain protected from unauthorized or malicious access. We also offer data backup facility. 

5. Multi-Campus Management

There are various institutions that include multiple branches under them. To manage a group of institutions from a single platform we offer multi-institute ERP software. With this application, admin gets a bird eye view on all branch operations from a single dashboard. To know more about, visit our Multi-School Management System.

How to choose the right college management software for your college?

Once you understand the benefits of a college management software, you will be interested to purchase a new college management software or upgrade from the existing software that may not be serving you properly.

So it is very important that you choose the right college management software that suits the unique system and process of your college. 

  1. The first step is to study the software used in other colleges like yours. Collect information from as many colleges as possible and make a list. Also, collect from them the benefits and challenges faced by these colleges. This will be a good starting point to understand the software market in your geography
  2. After that understand the total cost of ownership of the software by comparing it with the next 5-year operational plan. How many students will be there in the next 5 years? Will the college maintain the same student intake or are you planning to grow and expand? This is important as the software price may be dependent on student numbers. Check with your vendor for more details on five-year pricing.
  3. The next step is to understand the features of the software and check whether it fits with your unique requirements. This can be achieved by creating a small panel of faculty to select and manage the college management software.
  4. Along with the above step, you can also decide to host the software on-premise or online(SaaS). With present trends, you will most probably choose SaaS.

Here is an article on implementing software starting from the step of choosing the software. The tips are applicable to colleges also. And our experts are available to help you in choosing the right college management software. Contact us now.

engaged students in virtual classroom

How to keep Student Engaged in Virtual Classroom?

One of the biggest challenges for teachers across the ages has been to keep the students in the classroom engaged and attentive to the content that is being taught. 

Over the years, innovative and enterprising teachers have come up with unique ideas to help the students connect with the subject. From introducing games to the students to including video to make the topics more relatable to the students and to boost engagement rate between student and teacher

In recent times, the introduction of technology in the classroom has helped enrich and enhance the pedagogical process. Tools such as Interactive Whiteboards, Virtual Reality, Augmented Reality, Video and Game based learning among many others have transformed the new-age classroom and made learning more interesting than ever before.

Learning in the Age of COVOD-19

Today, the world is changing once more as work-from-home and learn-from home is the new mandate in almost every part of the world. In this scenario, schools have adopted virtual classrooms as the new norm and educators are making every valiant effort to keep educating kids as best as they can.

While these online classes, ensure that the education of the students in not interrupted, teachers do not have any prior training programs for virtual or remote teaching. As a result, many teachers continue to replicate what they do in a classroom, but they are not always successful as they struggle with disengaged and demotivated students. 

To engage with students in a virtual classroom, it is important to shift the way of thinking and learn to adapt to newer methods.

Let’s see what are the new ways to keep student engaged in Virtual Classroom:

1. Prepare in Advance

Just like a traditional classroom, a virtual classroom also needs the teachers and the students to be prepared in advance. A useful tip will be for the teachers to create a list of all the things the students need and then to send out the list to all the parents so that they can prep the learners with all the resources. These can include books, texts, stationary etc.

For teachers too, they can test out their slides with the font sizes, colours, template designs and screen ratios to ensure on- screen readability. This preparation can also include an audio clarity test.

2. Set the rules at the beginning

Just like the teachers, the students too are not familiar with the concept of a virtual classroom and hence teachers can start every morning with familiarising the students with the rules of a virtual classroom. These rules can include guidelines on mike, camera, chat etiquette for the students to follow.

3. Create a reward system for the students 

One simple way to engage the learners in the virtual classroom is to introduce short-term and long-term goals and rewards into your online classroom. Rewards such as positive feedback, virtual points, badges can go a long way in reinforcing the learnings and motivating the student to engage better in the classroom

4. Questions, questions and more questions

In an attempt to keep the students more engaged, it is important that the teacher ask as many questions to the students as possible. Instead of just reading or explaining the lesson to the students, questions allow the lesson to be more interactive and hence keeps the students engaged. Teachers can ask the five W and H questions related to the lesson – What, Who, Why, Where, When and How.

The teacher must also encourage more questions from the students to augment the engagement levels in the virtual classroom. Many experts also suggest that teachers can keep a count of the number of questions each student asks, to ensure that all the students are engaged and attentive. 

5. Keep the class short and lessons crisp

Learning online is a huge task, especially for younger students who may find it daunting to sit before the screen for long hours. By splitting content into smaller more manageable bite-sized chunks, educators can help to keep students to stay engaged and feel enthusiastic about the virtual learning experience. This is also a good way to abate online learning fatigue. 

6. Continuous progress check-ins

One of the easiest ways to remind students of the previous lessons and help them feel connected to the class is through short-term progress checks. These can include revision, assignments or quick quizzes on previous topics to jog the student’s memories and help them connect the dots between the classes/

7. Building a student teacher bond

Just as some students do not connect in a traditional, physical classroom because they feel invisible and believe that they have no valuable inputs, similarly many students may also feel that they will not be missed in the virtual one. Additionally, some students do not find their teachers very engaging or are unable to relate with them. For such students, teachers can try building a relationship, getting to know them though a video or voice call outside of the classroom to help them feel motivated.

Other small tips can include asking the student for their opinion in the classroom, giving positive and encouraging feedback etc.

8. Use the flipped classroom model to engage the students

Using the flipped classroom model, teachers can send students resources such as texts, videos, podcasts, etc., to provide background knowledge to the topic being learnt.

The actual learning time in the virtual classroom can then be used for subsequent learning activities like group or one-on-one discussions. This will ensure that the precious time in the classroom is used to strengthen the understanding of the concepts, while the students stay interested and motivated.

For many students as well as for teachers this adaptation from a traditional classroom to a virtual meeting space for learning is not easy.

Today, teachers need to remember that the need of the hour is for unlearning their processes and teaching method and look for new ways in which they can harness technology to teach better and made a stronger impact on their students, who are also struggling in isolation without their peers.  

student enrollment with online admission system

How to retain Student Enrollment with Online Admission System?

COVID-19 has affected almost every sector of the economy, and higher education is certainly no exception. In this challenging time, the enrollment leaders are using every trick or strategies in their playbook to meet their yearly enrollment goals.

This crisis has not only decreased the student registration but also can bring new patterns into existence like over-admissions, increased competition, localized higher-education and more etc.

And since this is not the first time humanity is going through a crisis like this, there is strategy advice from experts and experienced education leaders on how to manage the expected challenges in student admissions and also how to prepare well for future crises.

To help you manage this situation successfully, here we are sharing the steps which help in managing the entire admission process online.

Pre- Admission Process – Here is how increase the admission rate without causing any risk to students or employees

Step 1: Embed the admission enquiry or registration form in the school website or social media platform

To avoid the physical presence of students or parents institute can embed the admission enquiry form in their website or promote it on social media channel. With Fedena applicant registration module you can create a registration or enquiry form and add it on dedicated landing page. This helps in automating the admission enquiry collection from different sources online. Once it is collected the admin can go through all the application and sort the applicants based on various parameters like date, course, academic year, etc

Step 2: Increase your bandwidth. Create an a-team for enrollments

In these difficult times, you should consolidate and reallocate the resources to the most pressing problems. Create an a-team for enrollments from the existing human resources of the school or college. The members of these teams can focus on their goal of improving the falling enrollments. They can access the applicants registration, review them and contact the leads immediately after they submit the form . Strategize the communication with leads multiple times and nudge leads with right alerts and timing. Keep them engaged until admission is completed and handed over to the academic process.

Step 3: Engage parents along with students

If you are the leader of a higher education organization like college, you can engage parents along with students. Students may not be responsive to most of your communications. So connect with the parents to improve the enrollments. Parents will share you feedback on how to improve the enrollment process and also their challenges and fears. This will give you information on what is happening in the market and how to improve the same.

Step 4: Verify Documents and Collect Fees Online

After sorting the applications and understanding the parents/students requirement an admin can take the admission process to the next level i.e verifying the documents of shortlisted students. To eliminate the risk of fraudulent activities the school ERP system offer document management module which allow students to attach their original documents digitally & helps admin in verifying the documents of pupils.

To reserve the seat in institution, parents can submit the admission fees online in just a click.

Step 5: Batch & Subject Allotment

Once the application has approved by administration team, they can allot batch and subjects according to their interest they have marked during the registration. Also save students details in one place.

Post -Admission: Here is how to keep students engaged after they get admitted in institution

Step 1: Give Virtual tour of Institute

Once the students get admitted to your institute enable the virtual school and college tours. There are many freelance providers doing this service. If not done already, you can create a gallery of photos to create and effect of visiting the campus. Make sure the photos are grouped and ordered properly.

Step 2: Plan for Online Classrooms

With the long term impacts of this crisis still unknown, for newly admitted students plan for online classrooms. Many schools and colleges have already started this concept. So this will give some kind of predictability in running the upcoming academic year successfully. And further improving enrollment.

Step 3: Take feedback from parents

Do not forget to feedback from parents as it help in understanding that what challenges they are facing while keeping a track on their child progress, and in which part institution can make a progress. The positive perception of parents toward institution helps in increasing the admission rate

Conclusion:

As we know that due to coronavirus pandemic the schools and colleges has been closed from a long time. No doubt, this is the crucial time for education sector to invest in online admission system so that you can improve their enrollment rate.

To help you with this situation, Fedena is offering various module which help you managing the crisis better such as the enquiry module, admission module, communication module, etc., The Enquiry module work as a CRM tool to help you in collecting leads for enrollment and managing the leads. The Admission module takes care of enrolling the finalized students in different courses and batches of the school. The Communication module is integrated with SMS and email to send alerts and notification to different users. Try it today, free trial avail for 14 days.

Struggling With Day-To-Day School Operations During Lockdown?

Check Our Guide To Help Schools Stay On Top Of Daily Operations During Social Distancing

The social isolation mandate is changing business dynamics all across the world. As we get ready to step into the ‘new normal’ it is essential for all organizations, especially for schools, colleges and educational institutes to find new ways to function and grow.

Towards, this end and in keeping with the directives from the government, many educational institutes have organized online classes for their students. These online classes and collaboration tools keep the students engaged and connected with the school and teaching staff while ensuring that they are safe in their homes. 

However, for the school staff and the administration teams, staying on top of daily operations, whilst maintaining all the regulations of social isolation can be very challenging. 

For these schools, embracing technology through school management software is the ideal solution that can help them with day-to-day school operations.

Here are a few functions of school team that can be efficiently managed remotely with the help of School ERP Software:

1. Managing new admissions and applicants Enquiries

For school and colleges, managing new admissions and addressing new enquiries in one of the most essential tasks. However, this major activity does not have to come to a complete halt due to cities being on lockdown mode. The school ERP system allows institutes to automate the admission process including registration, subject assignment, document submission, advance fee submission, and batch allotment.

Additionally, the school can also send out automatic mails to the parents to remind them additional information related to the school admission process such as essential dates, processes and lots more. 

2. Fee collection & receipt generation

Instead of the parents and the students standing in long winding queues every month for the payment of various fees, the school staff can use the school ERP system to create an online payment system for the fees. 

This system can be set up and customized for the students to include transport fees, hostel fees as well as to calculate discounts and rebates. This automated system can send out regular reminders to the parents to avoid defaulting.

A well-designed school ERP software will also include a report generation module to help the school staff create reports related to the collection of fees. The same system can also send automated fee receipts to the parents after the payment of fees to complete the transaction. 

3. Staff / Team Meetings & Task Allocation

Staff meetings have a pivotal role to play in any organization. They help keep everyone informed and up to date about the various happenings and let you collaborate together as a team. They are also a tool of collaboration where team members can allocate tasks, provide each other feedback, sharing ideas and stay engaged in a purposeful manner.

During the social isolation, the school ERP system allows the school to organize the staff meeting through virtual discussions. The Discussion module in the school ERP system allows the teachers and staff members to interact with each other and share their views through posting comments.

The Task allocation module can not only be used to assign tasks to staff but team members can also use this module to update the team about the task assigned to them and get feedback on the same.

4. Online examinations, assignment creation and report card generation

Due to the current pandemic situation, many school and colleges have had to postpone their annual examinations. The use of a school ERP system allows for the school to conduct online exams for the courses that they offer. 

These online exams allow for easy and quick evaluation of the exams and tabulation of marks. This allows parents to get instant alerts and notifications on the performance of the student instead of waiting for the report card day. 

The teachers can also use the assignment module to distribute homework to the students, collect completed work, review it and provide feedback to students. 

This entire process can be easily managed online by the staff and the school students can continue with their learning process without any hindrances. 

5. Attendance management for the students and the staff

An online attendance management system automates the mundane task of daily attendance taking in schools. 

When the students are learning from home or the staff are working from home, the online attendance management system allows the school to maintain accurate records and generate summarized student attendance reports.

These attendance tracking tools are designed primarily for use in schools and can be used to generate reports of the performance of the child as tabulate the attendance of the staff for salary computation at the end of the month.

6. Data management

Schools are repositories of a large amount of information – from student related data to legal and financial information associated with the school. However, when working remotely or when working from home, it is impossible for the school staff to access this data that is stored in large files and documents.

However, when using a school ERP software, this same data can be stored in a cloud system online and accessed easily from the any desktop or smart phone. This data can be customized and information can be added for any no. of records and report keeping.

Conclusion

As schools prepare themselves for the new academic year, various technological tools can help schools prepare themselves to function seamlessly which maintaining all the norms of social isolation. The use of a school ERP system like Fedena can help schools continue to engage, educate and communicate with the students, teachers and staff.

How to get started with online classroom? 14-steps guide

With the recent COVID pandemic, many schools across the world are moving to fully online classrooms. Previously online classrooms were mostly preferred by higher study institutions and now it is adopted by schools also including kindergarten schools. The advantages of online classrooms for schools is the maximum reach for the lowest cost as most of the online classroom tools are available for low pricing and have flexible plans to choose from. The other advantages include the reduced costs of infrastructure maintenance as the students are participating in the courses from their homes. The advantages for learners are also manifold including the savings from the daily travel and the ability to participate and learn from the comfort of their room.

The following are the steps you can follow to set up and operate your online classroom:

1. Choosing the right platform

There are plenty of solutions available to set up online classrooms. This includes simple video collaboration tools and advanced learning management systems. Choose the product according to the complexity of your school operations. You may not have to select high-level features to start with. Check with the platform if there is an option to upgrade the plan at a later time. Look for a solution that caters to other schools similar to your school.

2. Get inspired by other online classrooms

Take inspiration from other schools that are using online classrooms. Check within your immediate network for the schools that have recently started using online classroom tools. Do not limit to one school to get inspiration. Look for as many online classroom case studies as possible. Then compile a list of best practices and try to follow the same with your online classrooms.

3. Create the school profile and setup branding

Once you selected the platform provider, then it is time to set up the profile of the school and spend time on designing the online school branding. You can seek help from the platform provider as most of the platforms will provide free training on setting up the online classroom for the first time. Make sure you are using high-quality designs to represent the school branding.

4. Prepare the Offline Tools

You need offline tools like video cameras and accessories to record the classes for uploading. If this demands upfront investment in cost and teachers’ training, you can start by recording the classes on mobile phones. These classes can either streamed live or recorded to upload and share later. Some tools provide the feature to auto-record the live streams for accessing later.

5. Digital Tools & Online Integrations

If you are using a high-level learning management system, you will require other digital tools like presentation tools, video editing tools, documenting tools, etc. Along with these, you can look for experience-enhancing integrations provided with the online platform. Check in the vendors’ integration library to improve the online classroom experience. These integrations can also save a lot of precious time by automating the repeated tasks.

6. Create the First Course

Once the platform is ready and all the basic contents are also ready in the form of documents, presentations, and videos, you can start creating the first course. Create the course divided across lessons and subjects. Take the online course from the provider on how to create an engaging online course.

7. Innovate

Always look for ways to innovate the course creation and presentation. Go a step further from what you have learned from the tutorials and other online classrooms. There are various ways to innovate starting from the recording of the video to the arrangement of course contents. You can take inspiration from professional youtube content creators.

8. Invite Collaborators

Once the course is in progress, you can start inviting collaborators without waiting for the course to be complete. The collaborators can be other teachers in the school or other subject experts. Collaborators will help you create the content and can point out any mistakes in the course content. Most of the tools provide option to leave comments by the collaborators.

9. Invite Learners

Once the courses are created and all identified mistakes are corrected, you can invite the learners. This can be done in bulk or step by step. Depending on the platform’s features you can invite learners by their mobile numbers or email id. Set the privileges of the collaborators and learners according to the options given in the platform.

10. Schedule Automatic Alerts

It is also very important to engage the learners by reminding them to access the platform regularly. This can be achieved by sending notification emails, providing access to the course content in steps and also by conducting frequent live classes. You can also create WhatsApp and Facebook groups to keep in touch with the learners. 

11. Participate in Q&A discussions

This is the best way to increase the engagement level of the online classroom. Promote discussions for each topic. There will be a discussion or Q&A feature available in the learning management tool. Instruct the students to keep posting their doubts and queries in this section and provide clarifications and answers asap. Encourage students also to provide answers to questions posted by other students.

12. Run Live Classes

Conduct frequent live classes to improve the engagement of learners. The live classes can be conducted by the features available in the learning management system or by integrating with a popular online video conferencing tool. Most of these video conferencing tools also provide teacher-friendly features like whiteboards and discussions.

13. Integrate Analytics & Marketing tools

While integrating external tools, do not forget to integrate a good analytical tool. This tool can show data about the usage and engagement within the platform. This data can be referred to improve the online classroom experience. The marketing tools can automate promotional activities and email newsletters.

14. Promote Mobile Learning

Most of the learning management software provides a mobile app. Some tools like Uzity provide custom rebranded mobile app for the school. The mobile app can bring more engagement and realtime learning for the learners. If you are looking for the right learning management solution for your school to set up an online classroom, try Uzity.