3 enhanced features in Fedena

Understand the background of Top 3 Enhanced Features in Fedena

We released Fedena 3.8(Prometheus) in the first week of December 2019 and it came with a lot of improvements in your favorite school ERP. Along with the all-new inquiry module and revamped SMS functionality, there were some small but mighty improvements that our users have been waiting for a long time and welcomed happily with the new release.

Let us have a look at these three feature enhancements in detail:

  1. Advance Fee Payment

This feature works similarly to a virtual wallet for students to handle the fee payment. Some of the parents in many schools pay all the fees for one or two years in advance to avoid the troubles with fee payment schedule management. This helps them in avoiding the last minute struggles with fee payment before due dates.

With the new improvement in fee management, the parents can pay all the fees in advance and the amount will be kept in a virtual wallet kind of configuration for individual students as advance fees. Later for the accounting of fee payment during the usual fee collection dates, the fee can be deducted from the advance fee. This is applicable for all kinds of fees including academic fees, transport fees, etc. This feature is mostly requested by schools operating similarly to residential schools. We have seen the feature request coming from normal schools also.

  1. Payment Gateway with Split Accounts

This is a very interesting feature and mostly requested by schools and the group of institutions in India. With this feature, the different categories in a single fee transaction can be routed to multiple banks as selected by the school. This is preferred by the schools because it helps in accounting the different fee categories like academic fees, hostel fees, transport fees, etc. according to the accounting standards preferred by the school. Without this auto split of payment through payment gateway, each of the fee categories would have to be paid separately and these separate payments will carry transaction fee for each transaction and further complicates the fee management system data. So with the introduction of this enhancement, all these processes will be automated. This is now available as integration with Razorpay. 

  1. Pay all Fees in a Single Transaction from Fedena Mobile App

With the widespread adoption of Fedena mobile app, parents started paying fees from the mobile app and observed that the fee payments involving multiple fee categories required multiple transactions through the online payment gateway. This was an inconvenience for many parents. And with the new feature release, the mobile app now allows the parents to make all fee payments in a single transaction with the payment gateway. Along with improving the convenience, it avoids any multiple transaction fees connected with payment gateway.

Do you think these features can be enhanced further? Let us know at info@fedena.com

Enquiry Module in Online Admission System

Features of Enquiry Module in Online Admission System

New admissions are one of the core focus areas of all schools and colleges. Even though the admission process is seasonal and new students are admitted to new batches at the start of an academic year, the process of enquiry from parents and students for admission happens all across the year. In certain schools where the demand is very high, the enquiry for admission is done many years earlier than the possible admission date. In big schools and colleges, there will be a dedicated admission office and faculty to handle admission related enquiries.

With the new Enquiry Module of Fedena, all these activities around admission can be automated and detailed reports can be generated to help with decision making.

The new admission management process in a school or college can be compared with the sales process in a business organization. The sales team works hard to generate leads who are potential buyers of the product or service the business offers. They undertake various marketing campaigns to generate these leads. Once the leads are generated, it will be stored in a database for categorization and processing. The sales team will then do a regular followup with each of the lead to help them in successfully purchasing the product. Similarly, in schools the admission office and the management do various marketing campaigns like newspaper advertisements, tv advertisements, admission events, etc. to generate leads. These leads will be usually the parents or students who expressed interest in knowing more about the school or college. This database is stored and used by the admission office team to generate more quality admissions for the school in the upcoming academic year.

Let us look at how Fedena’s new enquiry module can help the school in its admission management process. Even though Fedena already has a fully functional online applicant registration and admission module, with the new enquiry module it goes one more layer deep into the admission CRM functionality.

Features & Reports in Fedena Enquiry Module

You can access the enquiry module from the main menu on the top left. Go to the academic section and select applicant enquiry.

1. Dashboard

Enquiry Dashboard

In the dashboard, you can see the overview of enquiries in graphical and tabular format. On the top right, you can select the academic year for which the admission enquiries are received. The basic settings required in managing the enquiry module will be explained in the next section. For the selected academic year, you can see the status on the first table on left. It shows the total enquiries, applications, and admissions for the academic year. This data is fetched from multiple modules of Fedena which shows the comprehensive top-level data for the institution. Also, you can see that this is equal to a sales funnel.

For Example

If an institution receives 5000 enquiries for the academic year 2019-20, only a part of those enquiries will be converted to applications. Let this number be 1500. On the 1500 applications filled and submitted by parents or students, not all can be admitted as the number of seats available for admission will be less than applications and there will be various conditions to accept admission. So assume one-third of the applications converted to admissions. In that case, 500 admissions done for the academic year. This funnel can be visualized as 5000 enquiries -> 1500 applications -> 500 admissions. The last row of the same table shows total fees collected from applications. If each application is charged with an application fee of $30, then the 1500 applications would have collected $45,000.

The second table on the left shows daily trends. Use the calendar tool to switch between days to see the enquiries, applications, and followups done for each day. All these data will be now available at your fingertip with the enquiry module going live in the new Fedena.

In the first graph on the right, you can see the enquiries based on the source of lead origin. This helps to compare the total enquiries originated through each campaign like TV, newspaper, education event, etc. The second graph shows the comparison of the total number of enquiries and applications for each course.

2. Basic Settings

There are three major settings groups for enquiry module.

  • Enquiry settings
  • Form settings 
  • Active Year & Course settings 

In Enquiry Settings, there are three sections:

  1. In the first section, you can manage the stages of the funnel. All the funnel stages can be custom named according to the process followed in the institution. Some examples are qualified, following up, spam, to call back, etc. You can add as many stages as you like.
  2. The second section helps to manage the counselor setting. A counselor will be in charge of an enquiry from the lead stage or after the lead is originated. The counselor can be an employee in the institution or outside agent. All these can be managed in the counselor settings.
  3. The final section in enquiry settings is the source of information or the source of leads. This can be collected from the enquirers by asking a simple question of where you found the information about admission. It can be in the newspaper, tv advertisements or from their friends. The consolidation of this information will provide insightful reports to help with future marketing campaigns.

In the Form Settings, you can create new fields or manage existing fields in the enquiry forms. This is fully customizable according to the unique requirement of your institution. Also, there is a useful feature of embedding the form on the website of the institution by selecting the embed form button on the top right. This helps in automating the enquiry collection from different sources online.

In the Active Year and Course settings, you can choose the academic year and courses the enquiries are collected. You can also change the settings of each selected academic year to open or closed for new enquiries.

3. Managing Enquiries

Add enquiry in Fedena

You can enter new enquiries by selecting the add new enquiry button and then filling up the details of the enquirer. This form is created using the form settings button. Also the form can be filled from anywhere it is embedded in a webpage online.

All the collected enquiries will be visible as a table with the option to “Qualify” the enquiry to the “Qualified” stage where it can be processed to receive registration details and connect with the applicant registration module. The other stages are “Processed” and “Rejected”. There is a filter available to sort the enquiries based on various parameters like date, course, academic year, etc. And you can export all the enquiries to CSV format to process in a spreadsheet or take printouts.

If you click on a single enquiry row listed in the table, it will take you to details of each enquiry, where you can add further details like the source of enquiry, assigned counselor, etc. There is a button available to delete any unneeded enquiries.

4. Enquiry Reports

There are three useful reports that you can take from enquiry report section.

  • Counselor report
  • Source report
  • Course wise report 

Enquiry reports in Fedena

All three reports have an option to export as CSV for processing outside Fedena. The counselor report generates a quantitative report of the status of each enquiry mapped against the counselors. Similarly the source report generates the quantitative report with the status of each eqnuiry mapped against the source of lead origin. Same goes for course wise report where we will get quantitative report of enquiries in each of the courses open for enquiries and admissions.

Along with the enquiry module, there are changes brought into the applicant registration module also to provide a seamless experience between the modules. To know more about the new enquiry module and to get a detailed demo, contact sales today!

How to sell edtech products?

11 Powerful Tips to Sell Ed-Tech Products to Schools

Schools & colleges are a challenging target for even experienced sales superheroes. This happens because of the complexity of the buying process in school combined with a limited purchase budget. If you developed a product or solution focused on the school market, this blog post will help you set up a sales process specific to the market and close a few good deals. If you are the developer of the product or solution mainly with technology skills, it is advised to recruit a marketing/sales co-founder or team member instead of solely acting on tips gained from articles and books.

Fedena OEM Partner

Let’s have a look on top 11 tips which accelerate the sales of edtech products:

  1. Know your market 

It is essential to do market study and research before developing and selling your product. You should know who are the potential buyers as the market will be scattered with different kinds of customers. In the case of educational institutions, there will be schools, colleges, training centers, and universities. If you select the school market alone, there will be schools under different categories, for example, government and private. In private also the schools can be divided according to the syllabus they follow like IB, ICSE, CBSE, etc. Once you analyze these different segments in your potential market, take a total count of customers in each segment and then analyze by geography. However great your product is, you can not reach the entire market. So you have to understand the total available market and total addressable market. You can google for more details and courses on market research.

  1. Know your product and solution

It is equally important to know your product and solution in depth before you start selling. Understand the features and functionality of the solution to prepare brochures and sales pitch. Talk to a few potential customers to understand the early product-market fit and use the information to improve your packaging and pitch. You must compare the product and solution with other providers in the market. This will help you in setting a competing price along with the right pitch.

  1. Make the pitch and process simple

It is also essential to make sure the pitch is simple for a school customer. As you are selling to a school, you should not make the pitch complicated. The brochures and sales conversation should be as simple as possible. Also, make your purchase process simple and friendly for a school customer. Make all pricing and taxes transparent and have multiple options to accept the payments from the customer.

  1. Understand the buyer persona and decision process

You will have to analyze the different types of users in school and find out who purchases your solution. There are teachers, administrators, principals, management directors, school owners, etc. who all are involved in the decision to purchase the software. For some products and solutions, you can skip some of these stakeholders. But for any sale with good pricing, you will have to navigate through all of them. Understand the different stakeholders and decision processes in purchasing your solution by the customer.

  1. Find out what timing works best for meetings and sales

This is a crucial detail that most of the salespeople miss. The working schedules of a school is different from other business and the different stakeholders come to school on different timings and weekdays. So do your research before starting the sales pitch and improve the approach with the learnings you get from experience.

  1. Be prepared to travel (a lot)

Selling to schools requires a lot of face to face meetings especially if the lead is a cold one. So you will have to travel to meet the customer multiple times. Some times may be more than ten or twenty face to face meetings are required before closing a single deal. So be ready to spend time on the road most of the days.

  1. Study and include government grants in your strategy

There are different government grants for schools and colleges in almost all countries. Schools use these grants to purchase hardware and software solutions. Study about these and maybe you will come across some strategies to improve your sales numbers.

  1. Onboard your first customer fast

Do not wait for the product or solution to complete the development to make your first sale. Start talking to potential customers and onboard your first customer as soon as possible, even if you give a huge discount. Be transparent to the customer about the stage of maturity of the solution. Having a real customer using your product or solution will give a lot of feedback to be used for improving the same.

  1. Solve problems of customer

Find out what problems of your customer, the product or solution is solving and use the same in your sales pitch. And once the sale is done, make sure that you provide assistance in training the customer to adopt the product or solution and solve their problem.

  1. Cold calls and follow-ups

Follow-up, follow-up and again follow-up is the secret mantra of successful sales superstars. Especially with the school market, you have to be doing constant follow-ups to close a single deal. Practice cold calling and follow-ups religiously. Use a good CRM tool.

  1. Recruit many sales executives and a few rainmakers

Once your product or solutions reach market fit and sales volume starts gaining momentum, focus on recruiting more sales executives and build a motivated team of them which will work as a revenue engine for your company. Sales executives will follow the sales process as taught them during training and once the process starts making sales, hire more sales executives to improve the output of the sales machine. Also do not forget to hire expert sales leaders commonly termed as rainmakers who can close big-ticket deals for your solution. They come costly but can bring big revenue quickly.

Education Trends 2020

Upcoming Education Trends in the Year 2020

For decades, the year 2020 was predicted as the onset of the future – where humans would reside on Mars and live lives dominated by robots and machines. While, these predictions may not have come true, technology has managed to transform our lives in a number of ways. From self-driven cars to multiple missions to AI assistants, technology has enabled massive disruptions that technology in our daily lives and one of the sectors that has been completely transformed by technology in recent times is the education sector. 

Here are a few education trends that we forecast for the year of 2020:

  • Increased preference for online courses

In recent times, there has been an influx of students who have opted for online courses and learning. Online learning allows students to access the learning content according to when to need it and at a place of their convenience. In the year 2020, there will be a further cementing of this trend as students and prospective learners continue to opt for online versions of a degree or a course over the in-person options available to them. In response to this demand, it can be expected that institutes too will continue to expand online and flexible learning as a strategic response to the ongoing demand for access to education.

  • Increased investments in Learning Management Software and School Management Systems

Experts believe that the coming year will also see schools, colleges and other educational institutes spending more of their budgets on investing in Learning Management Software that will extend the learning eco-system of the students. For teaching and administration staff too, the LMS systems and school management software provide a host of benefits from ease of communication with parents, automatic timetable management, transport scheduling, online exams and report generation, attendance management, finance and fees management – the list is endless.

  • Increasing Use of Technology in Learning

As students get ready to step into the future there will also be an increased preference for using various technological tools in the learning process. Some of these tools include: 

    • Video-based learning

Video-based learning is a great way to improves learning outcomes through increased engagement. Video-based learning provides fast access to experts from across the world. The recent improvement in the video capabilities of many handheld devices together with the easy availability of low-cost or free video platforms ensure growth in video-based learning.

    • Blockchain in learning

Blockchain can be defined as an online public ledger that automatically records and verifies transactions. In the coming year, it can be estimated that an increasing number of educational institutes will use blockchain technology to not only serve as a transparent record storage system for the students but to also track and share their students’ credentials with potential employers.

    • AI-based learning

Market research estimates that AI in the education market will reach USD 2 billion by 2023 growing at 38% CAGR in the forecast period 2018-2023. AI or Artificial intelligence will be integrated with schools in a number of ways including setting up question papers themselves, from a pre-existing question bank, giving feedback to the teachers to help them improve their teaching strategies and to personalise the learning experience for the students. 

    • Virtual Reality in Learning

Virtual reality (VR) has entered the world of education through a few years ago and it is here to stay for a while. It has been used in the classroom in a number of ways and the most common use of VR technology is providing the ability of virtual visits to distant or physically inaccessible places. It is also often used in the medical classroom and in the year 2020 it is expected to become one most commonly used methods to display objects, processes, locations, and historical events to students.

  • Use of cloud-based technologies for student relationship management

The year 2020 will also see an acceleration in the adoption of cloud-based technologies for student relationship management. These tools such as accelerate the adoption of cloud-based technologies for student relationship management (CRM), learning management systems (LMS) and classroom assessment management. 

  • Continued stress on Personalised Learning

Personalisation is the learning style of the future. Personalisation ensures that different students who enrol in the same course may be assigned different materials by the learning platform to their learning path. This will be assigned based on their profile, learning style, performance and behaviour. Personalized learning can boost engagement and produce strong learning outcomes for the students.

  • 5G Simulated Learning Experiences

While today, very few parts of the world will have access to 5G broadband, many countries are experimenting with 5G technology. With super-fast speeds, 5G is a transformative technology that will stimulate the development of immersive simulations, games and learning experiences to create unforgettable learning experiences. Experts opine that 2020 will be a landmark year for 5G-enabled learning.

  • Increased emphasis on Blended Learning

The year 2020 will also see an increased emphasis on blended learning with a mix of on-campus and off-campus learning thus creating a mix of the digital connection with the human connection. In this form on learning teachers become more facilitators of the learning process which means students can empower themselves to learn and continue learning.

In conclusion, 2020 will be the year for realizing the full potential of humans and machines. The online learning space is evolving rapidly and with the aid of various technological and digital tools education will transform itself by leaps and bounds in the coming year. From expanding a teacher’s capacity to making education more accessible and cheaper, 2020 promises to be an exciting year in terms of new education trends.

Welcome to the future of education. 

Fedena 3.8

Fedena 3.8 with 2 New Features & 14 Enhancements

Analytics Dashboard? Enquiry Module? Sound something which you have been waiting for a very long time.

But finally the wait is over, we are here with our new release Fedena 3.8 in which we are not just introducing 2 new features but also bringing 14 feature enhancements and 50+ issues fixed. This time we have named our release Prometheus, a significant perturber of Atlas.

With this release, you can view and keep track of all the applications regarding new admission, enquiries of parents/students about courses, collect fees amount in advance and later use it for the future fee’s payment and much more.

But before we jump to the exciting part, we would like you to know that this time we have dedicated this release to an educator “Who Promoted Storytelling”, Vivian Gussin Paley, a pioneering teacher and widely acclaimed author who emphasized the importance of storytelling in early childhood development.

She wrote 13 books about their social and intellectual development, including how they learn from telling stories, and received a MacArthur “genius” grant in recognition of her work. Her best-known works include “You Can’t Say You Can’t Play” (1993), the title referring to a rule she laid down in her classroom to teach children about rejection.

What is New in Fedena 3.8?

New Features:

1. Enquiry Module With Analytic Dashboard

The Enquiry module with the Analytic dashboard, where admin can view all the applications regarding new admission, enquiries of parents/students about courses, also linked the academic year to get a complete admission flow for the year.

2. Advance Fees Payment:

This feature allows to collect the fees amount in advance and use it later for the future fee’s payment such as transport fees, academic fees and more. 

  • First enable this feature from the Finance settings >> General settingsAdvance Fees
  • Next, in Fees>>Advance Payment for Students create Advance Fee Categories and collect advance payment from students/parents.

Advance fees

  • This advance fee will then be available on the payment page in Pay All Fees.

Feature Enhancement:

1. SMS Revamp:

  • Editable Templates

System generated automated messages can be customized as per your requirement and messages that are sent repeatedly can now be saved as templates. Create templates for students, employees and guardians.

Message template

  • New SMS Actions

New SMS actions for Gradebook schedule exams and publish results, transport send notifications route wise (Transport>Send Notification), and Birthday notifications for students and employees (SMS>Birthday SMS).

  • Send SMS to Groups

The new groups feature (under collaboration) allows you to create groups of users (students, employees and parents). Create custom user groups for events like activities, special events, etc. Notify these users from the SMS module.

  • UI Improvements

A new SMS log filters Automated and Custom messages and groups messages based on the content for better readability. Trace message sending failures faster. 

One single Send SMS link for students, employees, guardians and groups.

2. Leave year and Automatic leave reset in HR

With this feature, you can automate the leave addition process through a year and complete the year-end leave transfer process effortlessly. The leaves will be automatically processed within a leave year. However, you will have to conduct an end-year process to calculate the leaves that can be carried forward to the upcoming leave year. Learn how to step up the automatic leave reset.

3. Email Alert Revamp

You can now make use of the Multiselect users within a user type and ‘Send to all’ options to ease the process of sending emails. Format the email content as required using the Rich Text Editor. Also, you can add 5 attachments up to a total of 10Mb with each email.

Email alert Revamp

4. Session-based Save and lock, and related changes in Attendance

You can now lock the attendance after a day or week. Enable the lock option in attendance settings and set the duration as to when you wish to lock the attendance. The attendance will be locked automatically based on the set duration. 

Or you can directly lock the attendance by clicking on the Submit button on the attendance register page. Attendance for that date will be locked irrespective of the duration that is set. Also, now you can generate the PDF/CSV report of the Attendance register.

Check out the issues fixed in Fedena 3.8 release: Release Note

payment gateway for educational institute

How Payment Gateway is the key to success for your Educational Institution?

Digital payments are everywhere nowadays. From booking tickets at the movies to paying school fees. Schools were one of the last sectors to adopt payment gateways for fee payments. Now it has grown to a level where schools can’t imagine operating fee transactions without digital payments from parents. The global payment gateway market is expected to cross $50billion by 2025. By that time schools and education markets will be one of the major contributors to this valuation.

So what is a payment gateway? When you do any money transaction online, the transaction is coordinated by a payment gateway company. For example, when you pay for a taxi booking app, the payment doesn’t go directly to the bank of the taxi booking app. It will be processed by an intermediary company that accepts the payment from your card or bank and informs the taxi booking app that the payment is received successfully. The payment gateway company transfers the money to the company only after some hours. Because of the presence of payment gateway, you experience the transaction as instant.

So how can a payment gateway help in the success of your educational institution? Following is a list of benefits with brief descriptions:

  1. Create a Quick and Steady Cashflow

Using payment gateways for your institution, you can ensure the cashflow availability far better than how it was earlier using demand drafts and cheques. Payment gateways transfer the collections of a day usually in the next few days and there are some payment gateways who transfer within a day. You can check with your payment gateway partner to understand more. So with the steady flow of incoming cash to the institution’s bank account, other activities can be planned & executed better using the resources usually allocated for fee collection and daily accounting.

  1. Forget the Usual Troubles of the Traditionary Payment Process

When you are collecting fees as cash, cheques or demand drafts, there is a lot of human intervention and long queues required. This wastes the precious time of both administrators and parents. Also, the risks associated with cheques like non-clearance are nullified by moving to digital payment solutions.

  1. Collect any Payments from Students and Parents Online

The application of payment gateway in your institution is not only limited to school fees, but also to any kind of payment from students and parents. It can be the sale of brochure and application form or collection of the admission fees. Once a payment gateway is dedicated to your institution, you can use it in various ways creatively.

  1. Quick & Detailed Reports at Fingertips to Help with Decision Making

With the integration of digital payment gateway in your institution, all the reports regarding fee transactions will be available in a single dashboard. You can see the total fee collected today, last day, last week, etc. and can generate graphical reports also. You can also see any failed transactions or fee payments where the transaction is successful but fee receipts not generated. All these reports will be instantaneous and based on last-second transactions. The flexibility and richness of reports will vary from payment gateways to payment gateways.

  1. Accept Payments from anywhere all Across the Globe

With the implementation of an online payment gateway, there are no boundaries for locations where parents can make payments. They can pay from any locations across the globe where internet connection is available. They just need a card or bank account that is compatible with the payment gateway, which will be clearly mentioned on the payment page. This is not only helpful for international parents but also for everyone who doesn’t have to travel to the school location and stand in a queue to make payments.

  1. Your Payment Collections work 24/7 without any breaks

The traditional payment collections worked only during office hours. With the payment gateway, there is no limit on the working hours. Parents can pay early in the morning before leaving for their day jobs or late in the evening after returning from work.

  1. No limits to the Payment Modes

Accept the payments from parents through multiple modes like Credit cards, Debit cards, Netbanking, UPI, different types of online wallets, etc. 

  1. Instant Communication and updates to Parents

The fee receipts for online transactions are generated instantly and the communication sent to parents in the form of SMS, emails or mobile app alerts. This helps the parents to understand whether the transaction was successful or not. There is no need to contact school separately to collect the receipt. The ERP software integrated with the payment gateway will generate the receipts which can be downloaded and kept for further purposes.

Payment Gateway Integration features in Fedena

Fedena – The award-winning ERP software for educational institutions contains all the required payment gateway integration features for your needs. The payment gateway integration can be enabled for transactions in student fee collection, applicant registration fee collection, etc. The parents have the option to pay from their account even by using the mobile app.

Payment gateway integrations available with Fedena

Fedena presently comes up readily integrated with the following payment gateways:

Fedena also allows custom integration with most payment gateways of your choice without demanding major customization works. If you are looking for a school or college management software with a payment gateway of your choice, contact our experts today!

myths of school software

Mythbuster: Small Institutes Do Not Need School Software? Think Again!!

Some owners and faculty of small institutes believe that school management software to automate the operations of their institution is not required. This belief is due to the fact that the number of students in those institutions will less than a couple of hundred or sometimes even less than fifty. Most of these small institutes are new schools that were started recently or training institutes that teach specialized skills like martial arts, dance, arts, etc. Some of the religion-based schools also fall into this category. There are many schools in this category creatively and efficiently using our Fedena School Software. So let us see what are the myths that prevent other small institutes from improving their overall operations with the help of school software. 

Myth 1: Paper-based records are enough for small institutes

This is a common myth that record-keeping on the paper-based system will be enough to operate the small institutes. This may stand true for the first couple of years. As soon as the institute operates in full scale, you will start noticing that the faculty are spending more time on paper-based administration and record-keeping activities than actually teaching or coaching the students. Another advantage is that with the school software, all the data across multiple years will be available in digital format to access in the future. Other than saving time and physical space, this will also help in smart decision making by the institute owner. 

Myth 2: School software is costly

Not all high-quality school software is costly. There will be different layers of pricing to choose from the provider. Since the small institute does not require advanced features, you can start with starters pack which will contain fewer features for a reduced price. After using it for a while, you can upgrade to an advanced package once the software starts producing ROI. There are also free and opensource school software available which you can download and start using for free but will require a technical expert to install and set up the software for your institution.

Myth 3: Small institutes need only spreadsheet software to digitize the daily operations

This should be the most popular myth as we have seen it in many institutes across the globe. Nowadays everyone is trained in basic spreadsheet operations and this motivates the faculty and owner to try using spreadsheets software to digitize their operations. Popular spreadsheet software used in institutes are LibreOffice and Microsoft Excel. Some faculty go a step beyond and try simple database management software that comes bundled with the office software. Even though it will improve the technology skills of faculty, this experimentation wastes lot of precious time and distracts from the purpose of improving the operations of the institute. As an institute operates in complicated algorithms, using a spreadsheet software alone will not help. Just think about timetable management or fee collection management using spreadsheets alone.

Myth 4: Dedicated faculty required to manage school software

You can come under the false belief of the need to recruit a dedicated faculty to manage the school software after going through the hundreds of functionality in it. But a good school software will be designed with users in mind. If you are a small institute, your existing faculty can be trained to use the school software along with their other daily tasks. Maybe in the future when the institute grows, you can recruit a dedicated expert.

Myth 5: Require high-quality computers to run school software

Some institute owners believe that school software requires high-end machines to operate. The price of high-performance laptops and computers are relatively high to purchase within the budget of a small institute. This is a big myth and on the contrary, the opposite is true. It requires a high-end machine with good RAM to operate a spreadsheet software compared to the school software that runs in your browser. And school software like Fedena can also be operated even from a low priced Android phone. So you a school software has the potential to bring down your IT purchase budget by even buying and refurbishing used laptops and computers.

Myth 6: Will start using when the institute grows big

Sometimes even the owner or faculty of the small institute who understands the true benefits of school software delays the decision to purchase the software only when the institute grows big. This will not be helpful as by the time the institute grows big, there will be a lot of past data to be digitized and many systems and the process will pose resistance to accept digitization change. So it is always a good idea to buy the school software as soon as possible.

Myth 7: Indirect or hidden costs

Those who are new to digital tool purchase fear indirect or hidden costs associated with the school software. Sometimes this will be true. So always look for good school software with transparent pricing and check with the sales team of the software to understand all costs associated with the software purchase and usage for the next three years. Also understand how the price changes according to the different variables like the number of students, number of users, mobile app, extra features, etc. A good school software will not have any indirect or hidden costs other than the pricing clearly mentioned in their website and brochure.

If you are the owner or faculty in a small institute, we believe all your myths are now busted. If you still have further doubts contact our experts for a free consultancy to guide you further.

school administration software

Top 18 School Administration Software

Some years ago, Marc Andreessen wrote his famous essay “Why Software Is Eating the World” and today you can see that almost all organizations of any size use some software. 

In the past several years, just like other industries, the ed-tech industry has evolved considerably. So, if you are the owner of a school or working in a leadership role in any kind of educational organization, you can use multiple software to improve the efficiency of the organization and reach your vision and goals quickly. To do that there are various specialized software avail in the market that can handle one of the functionality very well. Also, there are sophisticated school administration software that combines the functionality of all these software under the same login, and help users in achieving their every targets hassle-free.

Here are Top School Administration Software which simplifies the daily task of institutions:

1. Student Information System

A student information system as the name indicates contain all the information of a student stored in a single database. Earlier days of digitization spreadsheet software was used to store student data. Extensive uses of the spreadsheet as a student information system are limited as a single change will require updating in multiple sheets or the user has to be a power user with intermediate to advanced skills in the spreadsheet. This led to the rise of specialized student information system software also known as SIS.

A student information system will have login access to all the teachers and admins of a school with good privilege management options. Common data stored in SIS will be personal data, attendance data, academic data including exam results, fee details, disciplinary data, teachers’ remarks, etc. The SIS can also generate helpful reports based on these data.

2. Gradebook Creator

Most of the times a student information system will not be enough to generate the grade book reports in a format that is unique to the school. For this purpose, there are software to generate grade-books in the design and layout preferred by the school. These grade books can then be printed out to be distributed to parents or can be shared as PDF through parent-teacher communication platforms. A combination of grade book creators with SIS can be used to track grade book data, student performance, student attendance, teacher performance, and various demographic data to help in the decision making and creating future lesson plans.

3. Library Management Software

A good library is an integral part of any school. In the old days, the library was managed manually with the help of library ledgers. With the advent of digitization software, the library was one of the first functions to use software for daily operations and tracking. A good library management software takes care of cataloging the books, acquisition of new books as per the suggestions and instructions, circulation management of lent books and serial management of magazines and other periodicals. Most of the library management systems also provide barcode generation and management functionality. And it will take care of generating identity cards for library usage(library cards) by the students and faculty of a school.

4. Parent-Teacher Communication Apps

With the widespread usage of smartphones, it is very important to have a mobile app for parent-teacher communication. This was used mainly for sharing important alerts and notifications to parents and the functionality of an SMS is limited as it can’t share photos and other types of files. Through a parent-teacher communication mobile app, the school can share different types of files like grade books, assignments & photos with parents. There will be a two-way communication platform for parents and teachers to talk to each other.

5. Human Resource Management Software

A school needs human resource management software to automate the data management & operations of teachers and non-teaching staff. It is used to store various data like employee information, employee certificates, employee performance, employee appraisal, employee salary, etc. There will be login access to each employee to view their salary slips and appraisal data. Some HRMS also provide communication tools for employees to message each other. An HRMS can save a lot of time on school administration by automating tedious jobs like salary slip creation, tax calculation, etc.

6. Accounting & Finance Software

This is one of the most important software used by all schools, especially in private schools. In private schools, the operations are conducted similar to a business as the primary source of income is from student fees. Accounting is a specialized job requiring a well-trained resource to do the daily accounting of the school. With the help of good accounting software, all the income and expense related documentation can be automated smoothly. It accounts for various incomes like school fees, donations, inventory sales and various expenses like employee salary, stationery, etc. and generates useful reports for the daily overview. At the end of the financial year, the software can generate balance sheet statements required for regulatory purposes.

7. Alumni Management App

Good engagement of alumni(previous students) is an important factor in school and college excellence. There are alumni management apps available to help create the database and communication with alumni. The app will have the functionality to schedule and coordinate reunion meetings and alumni networks in different locations across the globe. Some schools use the app to raise funds from alumni and also to help the students through counseling and job placement.

8. RFID/Biometric Software

School campuses are secured through RFID and Biometric hardware access. But more than the access control, the software associated with RFID & Biometric can help the school to function better by providing attendance data of students and teachers. The attendance details collected by the hardware can be integrated with the student information software with the help of the software installed to manage the hardware. This data can be then communicated in real-time to parents and also to generate different reports for decision making.

9. Data Visualization Software

With a lot of data being collected through different school administrative software, it is more important than ever to generate rich reports and data visualization to help with decision making. The data visualization software connects all incoming data streams and provided rich dashboards for the authorities to understand the data intuitively in a single glance. The smart dashboards generated from the software can be shared within the team or even with parents to improve impact.

10. CRM for Marketing & Admission 

A CRM tool is used by businesses with a dedicated sales team focusing on acquiring more customers. With the increasing competition between private schools, a good CRM can do miracles in admission numbers by attracting more parents and students to join the school. This starts with multiple marketing campaigns planned with the help of CRM. Then all advertisements and promotions are tracked and all inquiries are stored in a database. The admission office uses the software to better track the inquiries and improves the admission numbers. The software allows mass emailing to the enquired parents to keep them updated about the activities regarding the admission process.

11. Project & Task Management Software

The productivity of teaching and non-teaching staff is an important focus for school management. There are simple todo list software as well as sophisticated project management software available to improve the productivity in school operations. The vision of the school can be broken down into academic year goals and then mapped to projects. A project will be further broken down into tasks with date and staff in charge of the task. Notifications and reminder alerts regarding the task will be circulated to the users of the software to keep track of their productivity. 

12. Visitor Management Software

In a big school campus, visitor management is often a difficult task. There will be multiple gates with securities and front desk to handle visitors. A good visitor management software helps to coordinate the visitors while taking care of the security and safety of the school campus. Other than a simple in and out register of visitor data, this software takes photographs and provides temporary ID cards for visitors. And a second-time visitor is recognized easily from their phone number. Different reports can be generated from this software to analyze visitor behavior and trends.

13. Helpdesk Software

Helpdesk software is a must for all schools with thousands of students and parents interacting with the staff during peak seasons like admission, fee payments, exam results, etc.. The helpdesk software helps to manage queries from customers(parents) in a single place and all conversations are managed coherently. This software can be used by front-desk and admin staff and management can set SLA(Service Level Agreement) measurements to analyze the performance of the staff. By using helpdesk software instead of simple email or phone calls, all incoming queries can be ticketed and stored in a single place to analyze for future decision making.

14. Office Suite Software

No school can function without a spreadsheet and word editor software. There are many free as well as premium software available in the form of office suites. LibreOffice and MS Office are two popular office suites used by schools. Teachers use the office suite to prepare notes, lesson plans, activity sheets, etc. The spreadsheet and simple database apps available in the office suite can be used as a simple student information system for individual classrooms.

15. Timetable Software

Timetable software is used to organize all the academic operations of a school and provide predictable routines for students and teachers. A timetable software generates timetable connecting the four elements of students, teachers, classrooms, and time slots.

Three types of timetables are mainly generated by software named 

(a)Master timetable, 

(b)Class-wise timetable and 

(c)Teacher’s timetable. 

16. Payment Gateway Software

As all of us prefer online payments instead of traveling and waiting in long queues to pay fees, school fees are collected better through a payment gateway integrated with the school portal. The parent can choose to make the payment from his/her bank account or debit/credit cards. To provide this feature, schools use a payment gateway software provided by the bank of the school or a payment gateway solution provider. This can be integrated with the student information system to transfer student data seamlessly between both tools.

17. Learning Management Software

Learning management software(LMS) helps schools and universities to retain learning outside the classrooms. LMS are a critical component in the school and university operations. With the help of LMS students can learn from anywhere anytime. They can view the syllabus and lesson plans to prepare for the upcoming class. The LMS also provides assignments and assessments to practice for the examinations. Some LMS provide online examination features for entire students to participate in examinations from their laptop and the grades can be generated instantly after the examination.

18. Transportation Management with live School bus tracking

There are good software available to help with the transportation management of schools. A big school will have hundreds of buses and the coordination of all these buses and the drivers is a tiring and demanding task. With the help of transportation management software, the bus and the bus routes can be managed efficiently. The bus drivers will get intimation about the time and route for the bus. Nowadays GPS is connected in all the school buses to improve the safety of children. The GPS data from a bus can be delivered to parents via mobile app. This will show the live location of the bus so that parents can save time by planning the perfect time to pick up and drop off children.

If you are looking for free guidance on choosing any kind of software for your school administration, get in touch with our experts now.

Smart Education vs Traditional Education

Smart Education V/S Traditional Education System – Which Is Better?

A Greek philosopher once said the truest words when he revealed his wisdom through the adage – “The Only Constant in Life Is Change”. This is especially true in the digital world as we grow and evolve in various ways.

Technology has the power to transform life as we know it and classrooms to have been influenced by the influx of technology in our lives. This has led to a constant debate on the benefits of traditional education versus the advantages of smart education. 

Understanding the Difference between Smart Education System & Traditional Method of Education

Traditionally, education has been imparted in schools across the world in classrooms using the tools of a blackboard, chalkboard, textbooks, assessments, and assignments. The students enrolled themselves in these physical schools and attended classes five days a week. These classes were headed by teachers who stood at the head of the class and gave out instructions for the students to follow. 

Whereas the digital/smart education system, on the other hand, uses a variety of digital tools ranging from smartphones, tablets, laptops, projectors, starboards, digital textbooks, etc. Here the focus is using audio-visual tools to engage the student. In a smart education system, the teacher is a guide who helps the students navigate their learning process through independent learning systems such that they are personalized and customized to suit the learning style and learning pace of the student.

Furthermore, digital learning classrooms do not need the students to attend them physically as learning can take place mainly online. 

Smart Education V/S Traditional Education System – The Advantages and Disadvantages

Advantages:

  • Flexibility

In a traditional education system, students have a constant pressure to keep up with other students and perform at a speed that they may not be comfortable in. On the other hand, a smart education system is characterized by the flexibility that allows the students to learn at their own pace, stopping to review the topics repeatedly, or clearing the doubts with the teachers.

Additionally, a smart education allows the students to learn at a place of their choice or create a suitable learning environment. Instead of sitting in a classroom with multiple distractions or a crowded library, an online student has the flexibility to create his own environment that is best conducive to their learning. This can range from learning while sitting at their favorite café or creating a home learning environment which includes soft-focus music, choice lighting and even stocking up of tea and coffee.

  • Lower Costs

In a traditional schooling system, there are a few mandatory fees that every student must pay related to using classroom space, school resources and equipment. However, these do not apply to an online course and with the right tools and software, students can enjoy large discounts on the courses that they have applied for. 

  • Larger Variety of Courses

In a smart education system, the online school is not bound by space or time constraints. This is the prime reason that they can offer their students a larger number of courses compared to traditional educational institutes. Thus, a smart education student has access to a larger number of courses that they can take at any time and place of their convenience, expanding their learning.

  • Channels of Communications with Teachers

One of the biggest benefits of taking the smart education system is that it offers students multiple channels of communication with the teachers. Instead of waiting to speak with the teacher after class or taking a special appointment for clearing doubts, the online student can clear his doubts by mailing the teacher or chatting with him on the messaging boards, access to teachers, experts, and student guides increases their confidence in the subject.

This is also especially suitable for introverted students who are too shy to ask questions in class.

  • Collaboration with Peers and Virtual Study Groups 

Students of an online course can also join online study groups and collaborate with their peers to learn faster and better. This not only broadens their learning but opens their minds to new thoughts and ideas related to their subject. Online learners thus get an understanding of new trends in the subjects of their interests and stay updated at all times through collaboration with peer learners.

Disadvantages:

  • Lack of Social Learning

Social learning refers to the elements of learning where the students learn by interacting with each other. The peer network becomes a support system that not only helps in learning but also shapes the character of the students as they learn to share and respect others.

However, the smart learning system allows for only limited indirect interaction with other students and this may often lead to isolated students

  • Extracurricular activities

In a traditional learning system, the extracurricular activities give the students offers the students plenty of opportunities to showcase their hidden talent to others. This boosts their self-confidence and helps in personality development.

Conclusion:

The capabilities of the younger generation are slowly increasing due to the numerous opportunities that online education offers. The new generation of smart schools offers the students multiple intelligent education systems that use visual techniques together with technology to present information in a more effective manner. This enhances the capabilities of next-gen students to improve understanding and learning.

This way of smart learning also helps the students retain what they learn for longer periods of time.

Today, access to technology broadens minds due to the variety of information available to the learner. In a world where traditional classroom systems are considered boring, the Smart learning System transforms learning into a fun and exciting adventure.

A smart education goes a long way in preparing the child and imparting skills for a future workspace.

competency based learning

Competency-Based Learning: Pros & Cons

Is Competency-Based Learning Right For Students?

The word “Competency” means to do something efficiently with skill and proficiency. It is a learning approach where education is flexible and personalized. 

The focus of this method is on allowing the student to learn at their own pace and through a medium that most appeals to their learning style. This method of learning ensures that the student progresses through the academic curriculum at their own speed and depth. 

This form of learning is an attempt to break away from the regular classroom model, where all the students in a class, study the same subject, at the same speed irrespective if they have grasped the topic.

On the other hand, competency-based learning focuses on mastery and personalization. 

The system allows the students to continue learning the same topic repetitively until the desired learning outcome is achieved. Once the student can demonstrate this mastery of a particular subject or a skill, either through a test or some other form of assessment, they are allowed to move to the next level of the subject. This form of learning promotes individualized learning as it is designed to accommodate various learning styles. This experience makes education a personalized experience because the content is tailored to each student.

This form of learning can be offered in a classroom setting, but it is also a popular method of teaching in online courses. 

What Are The Pros Of Competency-Based Learning?

  • Relevant Learning Material

One of the key benefits of competency-based learning is that it is a skill-based learning program. All the programs under this form of learning are designed around the skills or competencies that are needed for a particular career. This ensures that all the material that is included in the curriculum is relevant and allow the students to develop expertise over a topic.

  • Flexible Learning Process

Competency-based programs are very flexible as their structure so as to appeal to the learning process of the individual student. This essentially means that they are no set deadline for learning and no rigid schedule in these programs. The students are in complete control of their learning and control process. They decided when to enter the program, at what pace of learning and when to complete the program with a test or assessment. 

  • Highly Motivated Students 

Competency-based programs are self-paced where the focus is on the final outcome and not the journey of learning. Since the students are given the freedom to learn at a pace that suits them and are not confined to a strict method or schedule, they tend to be highly self-motivated as they seek mastery over their subject.

  • Empowered And Confident Students

One of the strongest outcomes of the competency-based education system is that the learners feel more empowered as they have ownership over their education. The control that a competency-based program offers students makes them more confident of grasping the study material at their own time, space and pace.

  • Suitable For Adult Learners

A competency-based program allows the students to move as slow or fast as they wish in the learning process. This flexibility is perfect for adult learners who may also be pursuing a career or have other commitments that leave them with limited time to pursue their studies.

  • Ample Of Student Support Provided

Students who are part of a competency-based learning program have access to regular mentoring, consistent advising and feedbacks from the academic coach. This supportive learning environment helps the learning process and aids the success of the student.

  • Experience Provided 

Unlike traditional courses, the students in a competency-based program spend plenty of time learning the concepts over and over again and gaining real-world skills. This real-world experience ensures that the students are better equipped to take on challenges and are job-ready.

  • Supports Students With Diverse Backgrounds

Due to the flexibility and personalization factors, Competency-based program supports students with diverse knowledge backgrounds, education levels, and other related aptitudes.

What Are The Cons Of Competency-Based Learning?

  • Increased Chances Of Procrastination

One of the biggest disadvantages of competency-based learning is that it may lead to procrastination amongst unenthusiastic students. Since there is no fixed schedule or time frame for the completion of the course, it may lead to laziness among the students. For the success of a competency-based learning program, it is essential that the students be self-disciplined, and self-motivated to be able to plan and work independently. This is not possible for all students.

  • Not Suitable To Fast Based Needs Or Future Needs

Competency-based education does not suit subject areas where new skills and new knowledge need to be rapidly accommodated within a specific timeline. Additionally, competency-based educational programs tend to focus on developing skills that are needed at present and are less focused on preparing learners with the flexibility needed for a more uncertain future.

  •  Does Not Take Social Learning Into Account

Social Learning is when the students in a classroom learn from one another through observation, imitation, and modeling. Since the students in a competency learning program are learning on their own they often miss out of the benefits of social learning. 

As with any learning model, there are positive as well as negative aspects for every institute to consider. It is important for an institute to weight in all the pros and cons and select a learning approach that will be most beneficial to the students.

Personalized learning

Why Personalized Learning to overcome High Student to Teacher Ratio?

Make your classroom more effective by ensuring tailored learning 

What is High Student to Teacher Ratios? 

High student to teacher ratios to a phenomenon that would be familiar to most educators and parents. It basically means that there are far more students than ideal to every teacher in a school or classroom. Overcrowded classrooms are an unfortunate reality at most schools where resources are low but demand from students grows year on year. Research shows the high student to teacher ratios negatively affects learning in a multitude of ways, the primary being that teachers are unable to give students the kind of individual attention they need. Instead, teachers are distracted by excessive classroom management responsibilities, overwhelming logistics and disciplinary efforts, instead of being able to focus on their real job of teaching. 

What is Personalized Learning? 

Personalized learning refers to a teaching methodology that focuses on ensuring that the teaching pedagogy used in class is customized to the unique and individual needs of each student. Personalized learning has been shown to be one of the most effective teaching methods in the classroom – it essentially teaches students the course material in the most ideal way suited to their learning methods. 

How does Personalized Learning address the issue of High Student to Teacher ratios? 

Personalized learning would ensure that despite logistical constraints of having an overcrowded classroom, students are receiving the kind of teaching they need to excel. So despite numerous distractions, the time being spent on learning and teaching is high quality and has a high return on investment in time and effort being put in by both student and teacher. 

How can we use Personalized learning to address crowded classrooms? 

Personalized learning can thus be used to mitigate the ill effects of the high student to teacher ratios in our educational institution’s classrooms. Despite overcrowded classrooms increasing the burden on teachers, personalized learning can mitigate many of the ill effects of such a situation. Below we discuss in greater detail some methods that can be easily implemented to ensure superlative learning outcomes in the classroom despite barriers: 

  • Use Technology to Personalize Learning 

In this increasingly technologically driven world, a multitude of platforms, tools, and educational aids ensure that students remain engaged and feel personally connected to the material they are consuming. School management systems like Fedena, for instance, automate and digitize many processes reducing the burden of logistical constraints at scale in an overcrowded classroom. They ensure that the burden on teachers of non-teaching duties is reduced as much as possible or at least made easier through automation in a single-window platform. 

  • Build Comprehensive Communication Channels 

In overcrowded classrooms with high student to teacher ratios, it is easy for some pupils to feel overlooked. This means that they do not have a sense of community or motivation emerging from their classrooms – a grave predicament for any student. Building communication channels between teachers and students thus becomes of primary importance. This can be done in multiple ways – from scheduling face time or one on ones between teachers and students to using private communications channels like an instant messenger or private inboxes in school management systems like Fedena to stay in touch with students anywhere, at any time, on their own personal communication devices. Keeping lines of communication open between teachers and each of the members of their classrooms gives students a sense of personal connection. It also means that they are more likely to reach out proactively when they need help, reducing the burden on the teacher to be the one to always keep an eye on student progress. Personalized learning thus becomes a collaborative process between teacher and student. 

  • Create Personalized Rewards systems 

Finally, there is no work without reward. A simple system to motivate students would be to create rewards for students who achieve their academic goals. When teachers invest the time to make sure these rewards are personalized to the taste of their students, pupils are likely to work harder thanks to personalized learning rewards.

School ERP Software

10 Undeniable Reasons Educational Institutes Use School ERP Software

ERP Software is a Necessity for Schools 

What is ERP software? 

ERP software refers to enterprise resource planning software. When used at schools this is called school ERP software, which is essentially a school management system. School ERP software is an application that helps schools automate and digitize their processes. School ERP software is useful to multiple stakeholders – it helps teachers manage classrooms better, administrators manage their tasks better, management sees a positive impact on the bottomline and students finally benefit because school ERP software becomes their organizational companion in learning. 

How does ERP software help schools? 

School ERP software is useful for all stakeholders in a multitude of ways. Below we discuss in further detail the various benefits of this type of dedicated ERP software for educational institutions: 

  • Enhance Communication 

One of the primary advantages of a robust school ERP software is that it enhances communication like never before. From the inbuilt messaging system that allows secure, confidential communication between teachers, students, parents, to features like dashboard announcements, that allow for new messages to be the first thing ERP software users see, communication is elevated by school ERP Software. Other features that enhance communication even beyond the platform are SMS and email alerts – these allow management and teachers to communicate directly with parents and students through their mobile devices and email making sure they can be reached anywhere and at any time. 

  • Reduce Labor Cost 

The very function ERP software is to automate and digitize certain processes. This is especially the case for processes that are rules-driven and repetitive since these can easily be programmed to be performed according to clearly defined rules within the ERP software. The biggest advantage of such a system is that it can be highly customized to follow processes that are already in place, but reduces the burden on the people performing these tasks. This means a reduction in labor costs for management who can now go ahead and make people performing these tasks redundant or reassign them to more vital work. 

  • Improve Decision Making 

Underlying the day to day functioning of school ERP software is a feature that may seem small but is actually highly advantageous on a strategic level – continual and automated collection of user data. For management, such data is useful because it indicates usage patterns of the school ERP software, giving them a very accurate and realistic idea of how this tool is actually used. This, in turn, reflects how people actually work, without interference from personal bias or subjective interpretation. Making data-based decisions is key to better management and decision making, no matter how small and large and using a school ERP software makes that possible. 

Reduce Paper Wastage 

In these times of environmental crises, it is important that everyone do their part to eliminate the burden on our finite resources. One of the ways an institution like a school can do this is to reduce their dependency on paper – especially because educational institutions tend to use so much more of this. Implementing a robust ERP software in your school would mean a reduction in the sheer amount of paperwork being done, resulting in a distinct drop in unnecessary paper wastage and associated expenditure also. 

  • Bulk Data Management 

A school is a complex and dynamic institution that is constantly churning out data or information in one way or another. Whether it is something as simple as test scores for social studies class or deeper dives into the way users act within the school ERP Software, there is plenty of data to be managed within the platform. From multiple grade books, to generating financial information for parents, to even reports on usage for management school ERP software can manage data in bulk far more easily than its human counterpart. 

  • Real-time Tracking 

A superlative school software is not just a data churn machine. It is also a day to day companion in the management and running of a school. In every educational institution, there crops up a new challenge that must be addressed, while also maintain the safety and security of all stakeholders. The only way to tackle this is to remain on alert and keep a watchful eye wherever possible. School ERP software is especially good at this since it can timestamp and track things like school attendance, class attendance, transport management, etc from wherever in the world.. Real-time tracking of everyday operations is thus made possible thanks to school ERP software. 

  • Enhance Security 

For any school, the safety and security of stakeholders are of paramount importance. Take the case of transport management where vulnerable students must be directed to safely commute to and from school to home. School ERP software makes this possible through real-time tracking of the transport vehicle, constantly updated bus routes and transport information. IT can also track attendance down to the school and classroom level through RFID attendance features. Finally, it also protects the financial security of parents by safely generating fee information, reports and receipts in a timely and confidential fashion. 

  • Multi-School Management

Unlike old fashioned, dedicated technology, school ERP software is built to handle the load of managing multiple schools, branches, and institutions under a single banner. This means that the same ERP software can be used to manage multiple schools – all within the same platform without the need to buy multiple versions of the same software. This also lends a sense of unity to the school itself since processes would be similar across schools, but also allows for some degree of customization based on unique and individual needs. This kind of blend of customization and generalization is only possible with the implementation of school ERP software across institutions. 

  • Technology Forward Schooling 

It is undeniable that technology is now endemic to the world we live in. As we move advance further technologically, its use is becoming more and more normalized across our lives. The use of technology is no longer limited to work or for official purposes – one only has to see the proliferation of smartphones even in developing nations and the penetration of internet reach to understand that technology and living in this world are now inextricably linked. School ERP software is both an outcome and a carrier of this phenomenon and with good reason. It is important to have stakeholders in the educational ecosystem who keep pace with the world. Especially with students, preparing them realistically for the world they will live and work in is important – familiarising them with management tools like ERP software will ensure they develop an affinity towards technology. 

  • Improves Stakeholder Relationships 

Thanks to all of the above reasons, it is only inevitable that all stakeholders in the educational ecosystem become more effective workers and thus communicators with each other. When a school ERP software is implemented it is relying on the unerring efficacy of its users to function properly – whenever there is an error, it forces the user to identify the same, correct it, and eliminate future errors. This means that stakeholders work more effectively solo and with each other since their roles are very clearly defined. Stakeholder relationships are thus more clearly defined and better effective, thanks to the use of a tool or aid like Fedena school ERP software. 

Conclusion 

We can thus see that school ERP software like Fedena is now becoming indispensable to any forward-thinking, modern, and quality educational institution like a school or college. Without the support of ERP software built for schools, an educational institution is ignoring reality and the way the world actually works these days. To remain in step with this fast-paced, globalized, technology-driven world, it is thus undeniable that schools need dedicated ERP software.