Management Information System (MIS) in Schools

Decoding The Role Of Management Information System (MIS) in Schools

In any organization, including schools and colleges, there is a never-ending flow of information and data between departments and branches. Learning to use, control, and harness this data is pivotal to the success of the organization. In educational institutes, a comprehensive MIS can help to improve efficiency and effectiveness. 

Let us take an in-depth look at Management Information System (MIS) and its impact on the school’s administration and students’ information.

What Is Management Information System?

In a generic definition, Management Information System also called an MIS is an information system that focuses on past information, current data, and future trend analysis. It serves as a depository that gathers, organizes, and stores essential data at a single place. This data is then processed and analyzed for generating various reports. 

MIS reports are used by school admins to analyze and facilitate strategic and operational activities. They are a vital tool in decision-making. 

MIS for schools is supports and manages a range of administrative activities. These include attendance monitoring, managing assessment records, maintaining financial records, and management of resources and staff.

Experts believe that MIS can provide administrators and teachers with the information required for informed planning, decision making, staff workload management, human resource management, communication, staff performance, and student evaluation. 

Impact of MIS on School Administration

  • Reduction In Workload

One of the important benefits of MIS that has helped the school administration staff is that it reduces the workload of the staff. Through segregation and systemizing data related to attendance, accounts, grades, classroom timetables, exam schedules, fees record, and library details the school staff is able to considerably reduce their manual workload which can be tedious and stressful.

  • Beneficial Impact On Time Management

The MIS in schools can help manage the school data with just a click of a button. This helps to save a considerable amount of time for the school administration team. This time can be further used to create strategies and plans that will provide an improved and enhanced learning experience for the students.

  • Improvement In The Quality Of Reports

MIS reports are strongly focused on raw data, patterns, and trends that help to make comparisons and accurate predictions. Accurate data points in the MIS reports help to improve the quality of reports and improve the school’s performance in the short and long term. 

Additionally, there is no scope for human error or delays in these automated reports. MIS reports can also be customized for various parameters or time periods.

  • Improved Decision Making

Using a school MIS system helps the school managers and the administration team to make efficient decisions. By giving access to correct and up-to-date information that is generated by the school management information systems, the managers can make informed and strategically fueled decisions. 

  • Facilitating Alternative Solutions For Sophisticated Problems

With a reduction in workload, with time-saving, and access to accurate data, the school management and administration team will be able to focus their energy and their attention on more pressing issues. They will be able to create and develop a better learning experience for the students as wells as developing alternate solutions to the problems.

Impact of MIS on Student’s Information Management

  • Improved Student Academic Performance

A school MIS plays an important role in improving the academic performance of the students. The online system stores, manages, organizes, and analyses student information, especially data related to grades, assessments, homework, attendance, etc. 

It provides the teachers with timely and regular reports and graphs about the performance of the students. This allows the teacher to understand the learning curve of the students, identify gaps, and give students extra help when needed. 

  • Improved Student Disciple

The school MIS gives the teachers real-time insight into attendance and the late coming of the students. Thus, the deviant behavior of the students is immediately bought to the attention of the teacher, parents and disciplinary action can be taken.

  • Improved Communication Throughout The School

Students require a healthy atmosphere with open communication between the teachers and parents. The MIS school system allows the students, staff and parents to communicate with one another quickly and easily. This one-to-one communication between teachers and students will not only help them learn better but will also boost the confidence of students and make a positive impact on them.

Additionally, the school MIS system will also allow the parents to receive notifications from the school about the child’s academic performance, attendance, and other disciplinary notifications. Parents can also interact with the teachers to discuss how they can help their kids improve their performance in school.

This enhanced communication is pivotal to creating a healthy learning environment for the student.

  • Secure Storage Of Student Data

MIS in schools makes it easier and more secure to save student data. In schools, most of the student-related data is highly confidential. It could range from financial details, addresses, academic data, health-related information, etc. 

Without an MIS schools saved the paperwork in ledgers and files that were hard to keep track of. This paper data could get perish quite quickly and was not always secure from prying eyes. MIS in schools creates a paperless environment that is secure and safe.

In Conclusion,

In schools, colleges, and other educational institutes, the use of a school MIS will enable the daily institution activities to run smoothly with accurate data which is essential for decision making. Today, as schools train and teach the next generation of digital citizens, it is important for them to adopt the latest technology that will enable them to give their best to the students.  

virtual classroom

What is Virtual Classroom? – The Definitive Guide

Nowadays virtual classrooms are used everywhere due to the wide-scale implementation of online classrooms and digital transformation technologies. The recent covid pandemic has converted almost all the offline classrooms to virtual classrooms.

The virtual classroom helped the educators and learners community across the world to adapt to the challenging conditions of the pandemic. Students and teachers learned and taught from the comfort of their homes using different virtual classroom technologies.

In this article, we will look at the proper definition of a virtual classroom and the different advantages of implementing virtual classroom technologies in the education ecosystem. We will also review the must-have features in a virtual classroom and the tips for selecting and implementing a virtual classroom tool for your institution. The article will also inspect some of the drawbacks associated while implementing virtual classroom technologies in the education ecosystem.

What is Virtual Classroom?

Before defining the virtual classroom, we have to understand the term “Virtual Learning Environment”. A virtual learning environment is a web-based platform that provides the learning contents in a structured way similar to how it is available from normal classroom learning. The course content will be available in the form of topics structured like a textbook. The resources to various topics will be available linked to the associated topic. There will be also facilities for teacher-student and student-student interaction along with learning.

A virtual classroom is a VLE(Virtual Learning Environment) that facilitates live interaction between teachers and learners. Once you understand this definition you can separately identify virtual classroom technologies from other e-learning tools like LMS(Learning Management System) and Institute ERPs(Enterprise Resource Planning Software).

Top 8 Advantages of Virtual Classrooms over Physical Classrooms

1. Real-time interaction

Virtual classroom software technology facilitates real-time interaction between teachers and learners. This is achieved using the video conferencing feature available in the tool. Along with the video conferencing solution, there will be a group chat feature that allows instant feedback to teachers and doubt clearance on the topic being taught. The real-time interaction available in the virtual classroom solutions can match up to the physical classrooms in some perspectives and can provide more communication channels between learners and teachers.

2. Scalability

The virtual classrooms have the ability to scale from 1 or 10 learners to hundreds of learners instantly. It is difficult to accommodate hundreds of learners in one physical classroom and track each learner’s behavior. Through virtual classroom technology, this can be achieved. Scalability is also about the technological scalability of how the software will be able to handle the sudden increase in load while there are many users participating in the learning process using video streaming and real-time chat. There are tools that can also provide real-time online examinations for thousands of students.

3. Availability 

Virtual classroom solutions are available anywhere anytime by making use of the ubiquitous internet and cloud hosting solutions. This ubiquitous availability of virtual classroom solutions helps in making education more democratic as it can reach many locations across the globe where the availability of qualified teachers is less than required.

4. Accessibility 

The anywhere-anytime availability of virtual classrooms is also enhanced by the accessibility through multiple devices. Students can participate in the virtual classrooms from their mobile phones or any other devices they prefer that the software supports. Installations and upgrades happen instantly and the users do not have to worry about any offline support.

5. Asynchronous discussions with classmates

Even though the major property of a virtual classroom is its synchronous nature, the discussions and course progress can happen asynchronously due to the 24/7 availability of the virtual classroom. Students can ask questions anytime and other learners or teachers can answer them after one or two days. The students who asked the question will get an instant alert when the answer is posted.

6. Personalized learning

The virtual classroom solutions can provide more personalized learning with the use of technology. Machine learning or AI(Artificial Intelligence) can study the unique learning habits of each student and can optimize the learning process to match their requirements. This makes the learning process more personalized. Even without ML and AI, there are various personalization elements available in virtual classroom solutions like the configurability and customization from learners’ and teachers’ side.

7. Trackability with learning analytics

Since the virtual classroom solutions are completely digital, all the data associated with an individual learner is trackable and can be used to produced various reports that can assist the teacher and leadership team in assessing the learning behavior and capacity of each student. The reports can also throw light into the group performance of a class as well as the teacher’s teaching methods.

8. Cost advantages

The virtual classroom solutions also provide cost benefits to the institution’s leadership when compared with physical classrooms. Managing physical classrooms are costly and when compared with the license pricing and annual maintenance charges of virtual classrooms, physical classrooms are found to be way costlier than virtual classrooms. Virtual classrooms carry their own disadvantages when compared with physical classrooms which are explained in another section of this article.


Must-have Features of Effective Virtual Classrooms 

1. Video conferencing

Video conferencing allows the teachers and learners to participate in the process of learning from anywhere around the globe. The virtual classroom participation is ensured through the video conferencing feature provided by the solution. Video conferencing is different from recorded lecture videos. A high-quality video conference is a must to ensure a successful virtual classroom.

2. Digital white-boards

The digital whiteboard helps the teacher to present the topics covered in each video conference. The whiteboard can be used in multiple ways and provides collaboration functionality to allow learners to also use the whiteboard when required. The whiteboard functionality facilitates their replication class board used while teaching in physical classrooms.

3. Compatibility

Device compatibility ensures the virtual classroom software can run on multiple devices. The learners will be using different devices like Android mobile phone, iPhone, desktop pc or laptop. The virtual classroom must be able to run without any problems on the web browsers on desktop pc and laptops. Also, the software provider must have apps available for Android and iPhone. 

4. Security & Privacy

All virtual classroom software solutions must be highly secure and provide the best standards in privacy as it handles the data of learners and educational institutions. Most of the virtual classroom software solutions provide end-to-end encryptions to ensure security and privacy. The responsibility of using the software securely also belongs to the individual users who must follow the best practices for using web-based software.

5. Group chats

The real-time teaching and learning experience of virtual classrooms is achieved through the availability of group chat along with video conferencing. The group chat allows for one to one chat as well as one to many conversations.

6. Recorded sessions

The online sessions of each day will be available as recorded videos for all the participants. This will be extremely helpful to those who did not attend the class on that specific day as well as for all the learners as future reference material.

7. Cloud storage & backup

The virtual classroom software tool must also have regular backups and cloud storage of the content generated during each class. This will be extremely helpful in case of any data loss happening due to an error from the user’s side. Considering the limitations of technical knowledge of most of the users from the education side, this is highly probable.

Few Drawbacks of Virtual Classrooms

  • The disconnect between teachers and students

There were many studies conducted to understand the effectiveness of virtual classrooms when compared with physical classrooms. It was found that in virtual classrooms, there is a serious disconnect forming between teachers and students as the learning progresses. This is happening because of the absence of physical presence and other activities that happen inside a physical classroom along with teaching and learning. 

  • The disconnect among classmates

The disconnect explained above is also found to be forming between students. In virtual classrooms, there is very little interaction between students. In physical classrooms, the interaction between students happens once the learning is over. Also in virtual classrooms, the students are discussing only learning-related matters and all their friendship networks remain outside the co-learners in the classroom.

  • Limitations in computer literacy skills of learners

Even though the benefits of virtual classrooms are many, the users must know how to operate the virtual classroom software effectively. This seems to be an easy task while thinking from the point of view of computer experts. But in most educational institutions, the teachers may not be trained to operate a virtual classroom to its full potential. Even if trained, it can take years for them to understand all the different functionality available in the software tool.

  • Limitations in technology access

Another challenge with the wide-scale implementation of virtual classrooms is the limitations in technology access in different locations of the world. There are many locations where quality internet access is limited even today. Even if high-speed internet is available, its quality might be unpredictable. Similar is the case with the availability of quality hardware. Not all learners will have access to quality laptops or desktops.

  • Limitations in power backup availability

Even in 2021, there are places in the world where there are limitations in electricity availability even while high-speed internet is available. So for many students, it will be difficult to enjoy the full benefits of a virtual classroom as the major feature of a virtual classroom is its real-time teaching and collaboration. Without a proper power supply, the students will be forced to access the recorded lectures at a later time.

How to Select the Best Virtual Classroom for your Institution?

Since there are plenty of virtual classroom software solutions available in the market, you can use the following steps to select the best solution that matches your institution’s unique requirement.

1. Market Research:

Study the virtual classroom software solutions used by other institutions in your network. Different institutions will be using different virtual classroom software solutions and if you study closely, there will be some trends you can observe in the usage. If you are a higher education institution, do not go with a software tool used by K12 institutions. Even if you liked the features, ensure that the software is compatible with the needs of a higher education institution.

2. Integration With Existing ERP Software:

Integrating with ERP or Campus Management Software. A virtual classroom software is different from an ERP solution. Your institution might be already running ERP software. So when you are going for a virtual classroom software solution you must ensure that it is integrable with the existing ERP solution. This is very important as all of your learner’s and teachers’ data will be already uploaded in the ERP software and the students and teachers will be already good users of the ERP software. You must check with the ERP vendor and the virtual classroom vendor to ensure the interoperability of both software. Fedena ERP software is already integrated with multiple virtual classroom solutions and works effectively for both K12 institutions and higher educational institutions.

3. Demo Availability:

Once you have shortlisted the solutions, it is time to get a detailed demo of each solution. You can include teachers and some students in the demo process to understand how they perceive the new solution. Once the demos are over, you can create a TCO plan.

4. Total Cost of Ownership:

A TCO(Total Cost of Ownership) plan covers all the possible costs associated while buying and using the virtual classroom software solution for 3 to 5 years. This includes all license fees and AMC fees(if any) to be paid to the vendor and other indirect costs that can occur in this time period. A TCO will be helpful to create and manage a budget for the solution.


In this article, we have seen the definition of a virtual classroom and the must have features required in a virtual classroom software tool. Also discussed the various advantages and the demerits. If you are looking for a virtual classroom software solution for your educational institution and want to integrate it with school management software, contact us today for a free consultation.

eLearning module in school ERP

Integrated eLearning Module in School ERP

Reasons To Invest In A School ERP Solution Which Integrates With An eLearning Platform

In recent times, schools across the world have jumped on the education technology bandwagon with ERP solutions and eLearning platforms. Today schools and educational institutes are opting for school ERP solutions with an integrated eLearning platform.  

However, before understanding the benefits of an integrated system, it is essential to first strengthen our understanding of school ERP solutions and eLearning platforms.

What Is A School ERP Solution?

In its simplest definition, a School ERP solution is software that is specifically built to manage and automate all the administrative tasks of a school. The software uses cloud storage to streamline the day to day administrative processes and make them hassle-free. It helps to save time, effort and help manage massive data and information with ease and efficiency. 

What Is An eLearning Platform?

An eLearning Platform uses an integrated set of interactive online services. The aim of an eLearning platform is to provide the teachers and the students with the information, tools and resources to support the education process. By simplifying and enhances the delivery of education, an eLearning platform introduces new and innovative teaching methodologies. It not only digitizes the delivery of education, but an eLearning platform also enhances the teaching process while maintaining a student-centric approach. 

With these two offerings, it makes perfect sense for schools and educational institutes to choose a school ERP software that integrates all the essential features of an eLearning platform. 

What are the benefits of investing in ERP Platform which integrates with eLearning module?

1. Monitors The Learning Progress Of Your School 📊

For every school, the key aim is to enhance the learning of the students and the most proven way to achieve learning goals is through constant monitoring. Using a school ERP software with an e-Learning module empowers the teachers to provide the best pedagogical methods to the students. From live video teaching to customized course creation gives teachers access to an array of teaching technologies. 

This system enables regular assessments and this let institutes deliver a rich online learning experience to students & manage their day to day activities from a single platform. Additionally, the results of the regular assessments can be accessed instantaneously by the teachers, students, and even the parents. 

By staying updated and monitoring the performance of the students, the students can be motivated towards constant improvement. This is only possible through the integration of the eLearning platform and school ERP software.

2. Keeps Students, Parents, and Teachers Updated At All Times 👩‍🎓

The school ERP system that has an integrated eLearning platform helps to keep the parents, teachers, and students updated about all essential events and activities at all times. From sending emails about student attendance, student report cards, transport, and school bus updates to reminders about school events, activities, and special celebrations – the system ensures that all timely mails and reminders are sent off. 

While the eLearning platform has all the student and classroom-related data, the ERP software contains can be programmed to send out regular communication with all parents, students, and teachers. 

This seamless connection is the backbone of a high-functioning school with productive parent and teacher relationships.

3. High Returns On Investment 💰

A school ERP solution may seem like an unworthy investment at first but when it is combined with an eLearning platform it is most certainly the best investment. From marking attendance, enrolling new admission, creating timetables to preparing manual report cards, all these administrative tasks can all be automated. This helps to save precious time and efforts of school staff so that their major goal of teaching can be achieved. Reduced human efforts mean lesser spending of staff salary and increased savings.

For schools to function effectively, it is imperative that they be managed more efficiently. This will not improve the education process but it will create an ecosystem that seamlessly integrates all the processes for the functioning of the school. 

The integration of the school ERP solution with the eLearning platform will help schools nourish the minds of the students with effective teaching methods while helping the school complete all its administrative tasks with ease and simplicity.

Hostel Attendance Monitoring System

Six Reasons Why Hostel Attendance Monitoring System is Important

Today, the functions of schools, colleges, and other educational institutes have extended beyond the core task of providing education. 

As we need of the students and the expectations of the parents have expanded, it is important for schools to evolve and transform themselves. In this hyper-competitive era, it is essential that this transformation not only meets all the needs but also exceeds the expectations of the parents.

One such expectation that parents and students have is a well-managed hostel that offers students accommodation and manages their day to day needs effectively. 

However, managing a hostel is not simple – especially when the core focus of the institute is education. For these institutes, staying on top of room allocation, daily maintenance, cash flow is a tedious task that is labor and paper-work intensive task

Poor hostel management can hamper the efficiency, quality, and most importantly the reputation of the academic institutions.  On the other hand, we well-managed hostel accommodation for the students can be one of the key features that attract students from all over the world to the institute.

For institutes looking for effective ways to manage their hostels, technology has come to their rescue with the hostel management system that looks after the administering of the hostel, managing administration, mess, and other facilities in institutions in an efficient manner.

One such task that is pivotal to hostel management is attendance monitoring. Attendance monitoring in a hostel management system allows you to keep a track of all the students. It also helps to anticipate, manage, and meet their needs and expectations in a seamless manner. 

Here is a detailed breakdown of the top six important reasons why hostel attendance monitoring is a must:

  • Attendance Monitoring Helps You Manage Admissions And Room Inventory

At the start of every year, one of the key tasks of the hostel warden is to manage the admissions of the students – keeping into account the maximum students the hostel can accommodate. Wardens can easily record details about the hostel such as new admissions into the hostel, analyzing and appraising these applications, and marking them as qualified or disqualified. Besides this, the attendance management module of the hostel management system also helps to allocate rooms to the students based on the availability and any specific requests that they may have.

  • Attendance Monitoring Helps To Manage And Allocate Rooms And Resources

Once the rooms have been allocated, the hostel staff will be responsible for managing the various resources of the hostel. This includes essential hostel details like the number of rooms in each hostel and the number of students each room can accommodate. Manual allocation of rooms can be very difficult. Using an online system makes this task hassle-free and error-free.  It will help to manage and keep a track of the students who use the resources such as library, Wi-Fi, canteen, TV rooms, gym etc. 

The attendance management and monitoring will also help allocate resources to clean and maintain the hostel rooms on a regular basis.

  • Attendance Monitoring Helps To Keep The Students Disciplined

Regular monitoring of the attendance of the students, along with keeping a tab of the entry and exit times every day will also help the students stay disciplined as they know they are under supervision.

The warden of the hostel can also set up an automated system to send an email to the parents of the students in case they are absent or returned late at night at the hostel. Thus an attendance monitoring system that keeps a tab on the students is essential for maintaining discipline.

  • Attendance Monitoring Is Essential To The Safety Of The Students

Often when the students are living away from home, in a hostel, there is no person to keep a watch on the students. An attendance management module in the hostel app keeps a close watch on the daily attendance of the students. And in the case of any unforeseen incident with any students either going missing or not logging into the hostel – the parents and school staff can be notified immediately. 

  • Attendance Monitoring Reduces The Manual Work Of The Administrative Staff

Managing the daily attendance of the students in a hostel – their incoming and outgoing times can be a tedious task especially for medium and large-sized hostels. In this case, using a biometric hostel attendance management system helps to manage the attendance in an easier manner. It also reduces the chances of human error. 

  • Attendance Monitoring Enhances The Reputation Of The Institute

An attendance management system goes a long way in keeping the students disciplined and safe. This is a very valuable feature for parents. When the students live away from the parents, every mother and father want to be assured about the safety of the students. The attendance management system sends automatic notifications to the parents and this feature of the hostel can go a long way in building the reputation of the hostel and the institute.

The bottom line, 

A hostel needs to run like well-oiled machinery without any scope for mismanagement. This is only possible with the use of an online hostel management app. We have evolved beyond the era of dusty and badly written hostel ledgers. In this technological world, the need of the hour is a robust hostel management system that can inexpensively and urgently take care of hostel management, thus reducing costs and improving efficiency.

This is the reason that schools and institutes are today opting for an online hostel app that goes a long way in providing comfort to the students while keeping them safe. 

education in 2021

Infographic – Tech trends that will transform Education in 2021

There are real benefits to education from integrating advanced technology tools in the process of education. Here are some latest technology advancements from AI to Big Data to Robotics which are going to transform the educational system and process in 2021. These are

  1. Gamification – The integration of gamification concepts like simulations, incentive-based learning, badges, likes etc. is going to be a critical part of most of the learning process in education.
  2. Internet of Things(IoT) – IoT will provide better connected classrooms and more collaboration between classrooms and educational institutions. We are going to see more hardware tools on school campuses.
  3. Artificial Intelligence – Artificial Intelligence technology is already being used in automating examinations and grading. Very soon it will be undertaking all administrative activities currently performed by teachers.
  4. Virtual Labs – Augmented reality(AR) and virtual reality(VR) can bring real-life experience to virtual labs. This is going to give laboratories like access to more learners across the world.
  5. Learning Analytics – Learning analytics is the measurement, collection, analysis and reporting of data about learners and their contexts. The reports generated can guide teachers and leaders for taking right decisions.
  6. Blockchain – Any database record can be stored as blockchain. With the case of education and student records, the possibilities are endless starting from attendance to gradebook and fees management.
  7. Big Data – Similar to blockchain big data can be applied to any of the many student records data. Ultimately its goal is to measure and predict the academic performance of students which is linked to many other factors.
  8. Robotics – Integrating robotics to the classroom and curriculum improves the skills of the learners by participating in the design, creation, assembly and operation of robots.
  9. 3D Printing – Just like robotics, 3D printing is also an activity that creates excitement for students and improves their overall skills especially problem solving skills. It can open new possibilities in learning and application of skills.
Education in 2021

Among these 9 technology trends some are going to impact education and transform the way it was done in 2020.

Fedena Rewind 2020

Hello 2021, Rewind Fedena 2020: Year in Review

As this year is near to an end, we wanted to say thank you to be a part of the Fedena family in this tough year. Pandemic and global lockdowns have changed the way we live, learn, and work. Despite all the constraints, we’ve worked hard to make it easier for you to remotely manage the daily operations of your institution.

Now we’re much closer to knocking on 2021’s door. But before we do that, here are the important news, content, and resources which we would like to share with you that came out of Fedena in the year 2020.

In June 2020,  Mr. Balachandran Alathoor has joined our team as COO.

Bala comes with 30+ years of huge experience in the IT Industry. Before joining Foradian, he worked with Flextronics, TechMahindra, and various MNCs. 

Newly Added Feature & Functionalities in 2020

1. New Integration: Zoom & Google Meet- With Zoom & Google Meet Integration in Fedena, institutes can conduct online classes and web meetings from a single platform.  It helps educators and students stay connected and let the learning continue without any disruption. Learn More about Video Conference App Integration 

2. Assignment Module in Mobile App- With Assignment Module in Fedena Mobile App, teachers can create online assignments at a click of a button. Efficiently distribute the tasks or homework to students share necessary digital documents, resources, study material, and much more. Learn more about Assignment Module in Mobile App 

3. Enquiry Module with Analytic Dashboard- With the new Enquiry Module of Fedena, all activities around admission enquiry can be automated. Admin can check open and close enquiries for a year, also generate detailed reports & view New, Qualified, Processed & Rejected enquiries in a single view. Learn more about Enquiry Module

Upcoming Feature & Functionalities in 2021

Web Focused

1. Syllabus & Lesson Plan: With this new feature, teachers will be able to create & manage the syllabus & lesson plan efficiently within Fedena.The following features will be introduced in Fedena: Logbook to track Academic Session Progress with the help of daily status update by the teachers, Teachers associated with subjects will have the privilege to create lesson plans, alerting system every time a lesson plan gets approved or rejected and history of the alerts can be checked. Also, immediate contact accounts will have access to the syllabus-lesson plan.

2. Assignment Revamp: Assignment Revamp comes with UI changes to improve user experience. This feature will also offer assignment submission type: online and offline mode, enable grades using grading profiles created in Gradebook, Rich Text Editor for content, comment section where students can drop their queries, and dedicated reports page for assignments.

3. GPA System and Transcripts for Gradebook: The GPA system will be introduced to Gradebook. Transcript for gradebook will be a combined report of each batch where the GPA was calculated. It will have a generation page similar to the Generate Planner Report link. When it is generated, it will generate a report for all the previous years of the student also.

4. Improved Automated Attendance Recording System: Integrate RFID, QRcode, Biometric & other 3rd party devices with Fedena to automate the student attendance and make the attendance marking process faster & more efficient

Mobile App Focused

1. Visitor Management: A visitor management system will be introduced in Fedena mobile app in order to track visitors in a formal way. 

2. Reporting features for the admin user: Reports that are not available in the mobile app now will be added.

3. Online Exam in Mobile App: Allow students to attend Online Exams within the mobile app via a WebUI that renders the Fedena Web interface.

Fedena 2020 Statistics

👨‍💻 New Fedena Users – 4,49,203

😊 Total Happy Interaction with Customers – 19,000

👨‍👩‍👦 New Parents Introduced to Fedena – 3,31,368

👩‍🎓 New Students Admitted to Schools Running Fedena – 2,58,123

👨‍🏫 New Teachers Introduced to Fedena – 18,055

🌟 Fedena Server recorded the Highest Visibility – 99.99%

🌎 Total Countries from where we On-boarded our Paid Customers – 70

2020 Most Viewed Article

In April, Foradian turned 11

Foradian celebrated 11 years of innovation, success & growth in education technology

New Members to Foradian Team

In 2020, we beefed up our team with both fresh & experienced talent.

With this, we bid adieu to 2020 and welcome 2021, a year with unlimited possibilities, opportunities, and growth. Here’s wishing everybody a very Happy New Year!

influence of school erp software in 2020

Influence Of School ERP Software In 2020 – A Recap

COVID-19 has changed education and the way students are schooling themselves. The pandemic has resulted in schools shut all across the world and over 1.2 billion children from across the world have been forced to move the concept of education from the classroom to homes.

Today, e-learning, online learning, e-schools, remote schooling, online classes – these words are the buzzwords of 2020 that define the schooling experience of the year 2020. The year has brought about an unprecedented and unexpected shift away from the classroom and many experts believe that this easy acceptance and adoption of online learning will continue to persist post-pandemic. 

There is a new shift in the global education scenario and this can be largely attributed to the school ERP software.

If you have not heard of an ERP Software this is the definition according to Wikipedia –

“Enterprise resource planning (ERP) is the integrated management of main business processes, often in real-time and mediated by software and technology”

In simple words, ERP software is an online tool that helps to manage the various business processes or in this case a school or college. A school ERP software is designed for schools with the aim of improving the students, teachers, and school’s productivity, efficiency, and streamline various administrative processes across the institute.

Here are the top reasons that schools are adopting a school ERP software:

  1. Collaborate beyond the classroom
  2. Access learning content at any place and time
  3. Increase the daily productivity of student and teacher 
  4. Reduced teacher workload
  5. Save paper
  6. Automation for efficiency in decision making
  7. High performance of school staff
  8. Deepen student learning using technology
  9. Improved student engagement
  10. Connect multiple departments and campuses

What Has Been The Influence Of School ERP Software In 2020?

When the WHO announced COVID-19 as a pandemic in March 2020, schools immediately had to shift their classrooms into an online teaching and learning approach. For schools that already used a school ERP software, this transition became seamless and easy. 

1. Uninterrupted Learning

Although the classroom intervention has been interrupted in 2020, the use of the classroom ERP software has allowed for the teaching and learning process to continue. By uploading the learning materials on the cloud. This allowed for the learning process to continue all thought 2020.

2. Digital Literacy Fostered In The Student 

The kids of this current generation are comfortable using a computer, laptop and smartphone. However, the use of the school ERP software where the students have to upload assignments, mails teachers etc. digital literacy and attributes that were previously difficult to address, are being fostered in students.

3. New Forms Of Learning

While the traditional classroom learning is limited to the textbook, a school ERP software allows for the introduction in new material. Thus, in the year 2020 learning was enhanced with the use of videos, audios, podcasts and even documentaries. These new forms of learning have been one of the biggest influences of school ERP software in the year 2020.

4. Increased Student Collaboration 

While the pandemic may have sent students all across the world into isolation, the school ERP software has given the students an opportunity to connect and collaborate with each other. Through the online medium of chats, email and forum discussion–the students do not have to learn alone. They can learn together and encourage each other through group projects and collaborations. 

5. Easier Assessments And Tests

In the year 2020, the school ERP software has transformed the concept of exams. The online system has allowed the teachers to keep a tab of the learning curve of the students through regular tests and assessments. 

These online exams are digitally corrected, and the results for the same are available instantly. This also reduces the pressure on the teaching staff.

6. Reduced Burden On Teachers

Another key characteristic of a school ERP software is that it reduces the burden on the teachers. From grading examinations and creating report cards to enabling easy distribution of homework, the software acts as a tool that helps the teachers perform their duties in a better manner. 

7. Hassle-Free Communication Between Parents And Teachers

The school ERP software uses an online notification system to seamlessly connect students, teachers, and staff. Using this system, all the notifications are broadcast immediately through emails and messages. This ensures that the parents and teachers are connected with each other – thus helping to support the student in their learning journey. Additionally, this communication is simple, hassle-free and time-efficient. 

8. Smooth Administration Of The School

The school ERP software allows for the smooth functioning of the school. With the help of a school ERP system, the administration team can manage functions like fee collection, school admission, invoice generation, staff salary transactions and many more. With all the data saved on the cloud, the school ERP software allows the school team to continue working from any disruption in the functioning of the school. This is a key requirement for the year 2020.

In conclusion,

With the aid of cloud computing and cloud collaborations, a school ERP software facilitates the daily teaching and administrative processes in schools. It ensures easier, faster and efficient working of the institute under a centralized platform.

The year 2020 has required all of us to stay indoors to protect ourselves and our family. In this situation, the school ERP software has bridged the gap that allows the students to continue learning while staying safe within their home. 

Fedena School ERP is an all-in-one school management software for all types of institutions. It offers seamless integration with various video conferencing apps. This additional feature helps schools to easily conduct online classes during these critical times of the year 2020.

How to use Uzity flawlessly to increase its effectiveness in your institution?

Uzity is a learning management software that can be used by educational institutions and organizations to automate their e-learning activities.

Because of its simplicity, Uzity can be used by faculties in schools, colleges, higher education and business organizations. If your organization is planning to digitize the entire learning process for the first time, Uzity is the right software for you to digitize the learning content and automate the learning process.

This article is an introduction to Uzity’s features, which will help your team to increase the effectiveness of Uzity implementation in your institution.

1. Organization features & privacy

Uzity allows you to create the organization and showcase the courses under your own name and brand. You can decide who will join your organization by adjusting the privacy settings. If the organization is configured as hidden, it will be visible only to members and if configured as closed, it will be visible to everyone and they can join only with an invitation.

2. Increase productivity through efficient user management and user groups

The user management features in Uzity helps to increase productivity through well-defined user roles. The available user roles are Administrator, Instructor, Co-instructor and learner. While administrators can manage the organization, its people and courses, instructors can build, teach and manage courses. While learners can join and participate in courses, co-instructors can help instructors to manage courses. You can create learner groups and instructor groups for quick course enrollment and easy communication. 

3. Create engaging courses with the easy-to-use course editor

You can create course content using the easy-to-use course editor available in Uzity.  You can insert various forms of content like videos, audios, images, text, presentations and documents. This will keep the learners engaged with the course material. Uzity supports high definition(HD) videos and audios. The auto-save feature of Uzity saves the course creation in progress and so you do not have to worry about losing the content. Also, you can reuse the content uploaded once to one course to all courses across the organization. Uzity also has a powerful equation editor to help with scientific content creation.

4. Efficient management of created courses

Similar to the privacy settings of organizations, a course can be configured as open, closed and hidden. The course privacy along with the hierarchy of sections and topics with the drag and drop tools let you organize the course quickly and effectively. In Uzity, you can make changes to a course in real-time. The changes will be published instantly without interrupting the learners. There is a version history feature of course that helps you track changes made to the course and restore past versions at any time. Instructors can also view the course progress by learners and the learners preview feature helps the course creators get a preview of how the course will appear to learners.

5. Learner Experience in Uzity

You can control how learners navigate your course by configuring either as progressive or collateral. In progress, learners complete and navigate courses topic by topic. In collateral, learners can quickly jump to any topic listed in the sidebar. Learners can also keep track of their course progress any time and resume learning from where they left-off. Uzity provides a distraction-free course reader enabling learners to immerse themselves in the content. With the discussions feature learners can collaborate, pose questions, and exchange ideas about course material, assignments, and projects with other learners and instructors.

6. Manage communication

Stay updated about what is going on in your organization and courses using the email and in-app notifications within Uzity. In Uzity, you can keep the discussions going even after classes are over. You can also use the announcement feature for communicating to multiple users at the same time. There is an option to communicate to all learners of a course through course announcements and all the learners within the organization through organization announcements. The in-app messaging feature of Uzity helps in effective communication between the learners of a course. There is no need for an external email or another communication platform. All the discussions can be done within Uzity itself.

7. Manage assessments & quizzes

The assessments and quizzes feature within Uzity helps the instructors to measure the course progress by setting up different types of assessments for courses. The assessments can be graded or non-graded assessments. The question types in assessments can be short answer, descriptive answer, multiple choice questions, fill in the blanks and file attachment types. The features included in the assessment functionality include scheduling of assessment, auto evaluation, keyword highlighting for evaluators, negative scoring, grading system, gpa, timed assessments, self paced assessments, and import and reuse of assessment questions. There are also detailed reports available to measure and compare the performance of learners.

8. iOS & Android apps to boost the e-learning process

Uzity’s mobile app can help you to optimize the e-learning activity in your organization by allowing most of the above features to be accessed from the individual’s mobile phone. 


As you have just read, the different features available within Uzity helps the organization to implement LMS(Learning Management System) flawlessly to increase effectiveness in your organization. If you are looking to implement an LMS for the first time, or planning to replace the existing LMS of your organization, give Uzity demo a try or contact us.

advantage & disadvantages of online learning

Advantages and Disadvantages Of Online Learning

One of the most oft-used terms after the pandemic is the term “New Normal.”

The new normal in education is increased use of online learning tools. The COVID-19 pandemic has triggered new ways of learning. All around the world, educational institutions, are looking towards online learning platforms, to continue with the process of educating the students. 

The New Normal now is a transformed concept of education with online learning at the core of this transformation. Today, digital learning has emerged as a necessary resource for students and schools all over the world. Not just school and classes but even 

For many education institutes, this is an entirely new way of education that they have had to adopt. Online learning is now applicable not just to learn academics but it also extends to learning extra-curricular activities for students. In recent months, the demand for online learning has risen significantly, and it will continue doing so in the future. 

As with most teaching methods, online learning also has its own set of positives and negatives. Decoding and understanding these positives and negatives will help institutes in creating strategies for more efficient delivery of the lessons, ensuring an uninterrupted learning journey for the students. 

What are the advantages of online learning?

1. Efficiency

Online learning offers teachers an efficient way to deliver lessons to the students. Online learning has a number of tools such as videos, pdfs, podcasts, and teachers can use all these tools as part of their lesson plans. By extending the lesson plan beyond traditional textbooks to include online resources, the teachers are able to become more efficient educators.

2. Accessibility of time and place

Another advantage of online education is that it allows students to attend classes from any location of their choice. It also allows the schools to reach out to a more extensive network of students, instead of staying restricted by the geographical boundaries. Additionally, online lectures can be recorded, archived, and shared for future reference. This allows the students to access the learning material at a time of their comfort.

Thus, online learning offers the students accessibility of time and place in education.

3. Affordability 

Another advantage of online learning is reduced financial costs. Online education is far more affordable as compared to physical learning. This is because online learning eliminates the cost points of student transportation, student meals, and most importantly, real estate. Additionally, all the course or study material is all available online, thus creating a paperless learning environment which is more affordable, while also being beneficial to the environment.

4. Improved student attendance  

With online classes, since the classes can be taken from home or location of choice, there are fewer chances of students missing out on lessons. 

5. Suits a variety of learning styles 

Every student has a different learning journey and a different learning style. Some students are visual learners, while some students prefer to learn through audio. Similarly, some students thrive in the classroom, and other students are solo learners who get distracted by large groups. 

The online learning system, with its range of options and resources, can be personalized in many ways. It is the best way to create a perfect learning environment suited to the needs of each student. 


What are the disadvantages of online learning?

1. Inability to focus on screens

For many students, one of the biggest challenges of online learning is the struggle with focusing on the screen for long periods of time. With online learning, there is also a greater chance for the students to get distracted easily with social media or other sites. Therefore it is  imperative for the teachers to keep their online classes crisp, engaging and interactive to help students stay focused on the lesson.    

2. Technology issues 

Another key challenge of online classes is internet connectivity. While internet penetration has grown in leaps and bounds over the past few years, however in smaller cities and town, a consistent connection with a decent speed is a problem. Without a consistent internet connection for students or teachers there can be a lack of continuity in the learning for the child. This is detrimental to the education process. 

3. Sense of isolation 

Students can learn a lot from being in the company of their peers. However, in an online class, there is minimal physical interactions that students and teachers. This often results in a sense of isolation for the students. 

In this situation, it is imperative that the school allow for other forms of communication between the students, peers and teachers. This can include online messages, emails and video conferencing that will allow for face-to-face interaction and reduce the sense of isolation. 

4. Teacher training 

Online learning demands the teachers to be technology-friendly and have a basic understanding of using digital forms of learning. However, this is not the case always. Very often, the teachers have a very basic understanding of technology. Sometimes, they don’t even have the necessary resources and tools to conducts online classes. 

To combat this, it is important for schools to invest in training the teachers with the latest technology updates so that they can conduct their online classes seamlessly. 

5. Manage screen time

Many parents are concerned about the health hazards of having their children spend so many hours staring at a screen. This increase in screen time is one of the biggest concerns and disadvantages of online learning, Sometimes the students also develop a bad posture  bad posture, and other physical problems due to staying hunched in front of a screen. 

A good solution to this would be to give the student’s plenty of breaks from the screen to refresh their mind and their body. 

What do you think are the other advantages and disadvantages of online learning Do share your thoughts in the comments below. 

trends in online video teaching

11 Trends in Online Video Teaching that is defining K12 education in 2020

It is more than a decade now after the online learning tools started penetrating the K12 market. Started with free learning management systems like Moodle which helped the teachers to create lesson plans and content for their subject topic to share with the learners in advance. Uploading video tutorials started recently with the availability of high speed internet globally.

Now in the present COVID crisis, we also saw the rise of live video teaching and learning using different video conference tools. 

There are various methods to teach students while teaching online. This includes digital textbooks to animations to game-based environments.

Online video teaching is the most popular and easiest method for the majority of teachers to implement as part of their online teaching strategy. All it requires are some good quality video lectures prepared in advance.

The following are some trends in online video teaching that is defining K12 education in 2020:

1. Recorded lectures

Recorded lectures help students to revise the topics later and is also helpful to the students who missed the live class. Also equally helpful to the students who attended the class but didn’t get time to take notes of all points discussed during the class. Recorded lectures also helps students with learning difficulties. Those who have dyslexia find it easy to learn from recorded lectures than from live classes. Recorded lectures are also a great way to access the lectures of previous years and also helps the institution to show the lectures from teachers who are no more working in the institution.

2. Augmented Reality

Augmented reality provides interactive animations embedded within the environment with the help of devices that can be worn by the users. Augmented reality teaching is different from virtual reality teaching. This method is costly at the moment because of the requirement of hardware devices for each user. But this has not stopped teachers from trying it in their online video teaching. Even teachers in remote villages of India had tried implementing augmented reality in their classrooms. The augmented reality method also provides students an opportunity to create their own content.

3. Artificial Intelligence

Artificial intelligence is now everywhere including classrooms. By integrating artificial intelligence with video teaching, the videos can be delivered in a more impactful way to the learners. The AI will learn which videos students are watching, which videos they are skipping and within videos, the specific content and time the students are focusing on, etc. All these observations by AI provide feedback to teachers for improving video creation and also helps the learners automatically based on their individual learning methods.

4. Personalized learning modules

Each student learns in their own unique method and pace. It is impossible for teachers to manually give individualized attention to each of these students. But with the basic knowledge in student psychology, teachers can personalize the learning modules by broad student categories and with the help of AI it becomes further easy to personalize the learning modules to different students. The AI learns automatically when the student learns and improvises the personalizations on the go.

5. Gaming based learning

Usually, it is boring and difficult for learners to sit through hours of video lectures in a single day. But if a game-based approach is given, the same students who stopped learning after a few minutes will sit for hours on the topic of learning and participating in tests for the learning outcomes. This method has its own advantages and disadvantages. Teachers are anyhow implementing game-based learning in their online video teaching strategies. Game-based learnings also train the students to collaborate, communicate, interact, and work in teams. What really happens in online video teaching is not game-based learning, but gamification of the video and other content being delivered by the teachers and consumed by the students.

6. Promote self-directed learning

The nature of learning from online video classes promotes more self-directed learning. The video lectures are uploaded in the learning management systems and students are advised to explore and learn in their own preferred time and location. Students start learning at their own pace and soon finds out their own best learning methods. The AI integrated into the tools also keeps a note of the same and starts delivering videos optimized to the learning methods of students. The self-directed learning method also prepares the students for their future higher education, where self-directed learning is the key.

7. Evolution in examination methods and process

Online video teaching and implementation of AI have changed the way examinations are conducted. Examinations methods and process are always evolving and that too on the go. “Proctoring” of exams based on AI is the new standards because logistics and infrastructure are no longer a limit to conduct examinations. The intelligence embedded in to the examination tool makes sure that the examination is conducted fairly. This allows students to take the examination even while at their home and can still make the results fair.

8. Evolution of LMS to LXS

Learning Experience Systems(LXS) is the new favorite phrase of educators and ed-tech companies. LXS provides rich learning experience systems for students to learn by interacting with rich and embedded media. In earlier days, the Learning Management System(LMS) included only content as it is. Text, Video, and animations used to explain topic after topic. With LXS more interactivity is given to the overall content. The help from experts are required to create content for LXS and may be costly to be implemented by all schools. But this trend is going to stay here.

9. 5G led immersive solutions for teaching

5G haven’t reached all parts of the world. With the kind of upload/download speeds 5G provides and the power of 5G this is going to change the way video teaching and other forms of online learning presently happening across the globe. Even though the 5G handheld devices are going to be costly initially, it will be implemented and tested by a few teaching experts as the future of online teaching. 2020 is a year of demonstration of 5G led learning possibilities. Many of us will have to wait before we access true 5G in our every day life.

10. Learning becoming more optimized

Learning is becoming more optimized with the implementation of online learning tools. With the methods explaining above like the impact of AI, the teachers across the globe can provide optimized learning experiences to their students even with the difference of resource availability across different schools and geographies.

11. The emergence of more ethical and privacy issues

With the penetration of online teaching and learning everywhere and the speeds at which these contents are delivered, more concerns are expressed by experts regarding the ethics and privacy of these advanced technologies in the learning activities of students. As the technologies are getting implemented at a faster pace, there is not much time left to discuss these concerns in advance. The concerns arise and are expressed once the technology is implemented and students start using the same.

With the availability of high-speed internet and smartphones everywhere, all teachers and students across the globe are enjoying the benefits of online video teaching. Even during the recent pandemic crisis, online video teaching proven to be a savior to teachers and students. The benefits of online video teaching are much more than support during the pandemic. Contact an expert in your network to know more.

impact of Covid on education

Impact of COVID on Education System

The Pandemic Transformed The Education Sector Across The World. Here Is A Glimpse Of All The Changes Covid-19 Has Triggered In The Education System.

March 2020 will forever be remembered in history as a time when all the school, colleges and educational institutes across the world shut down. 

While no one was prepared for the pandemic that hit the world, the education system was one of the most disrupted sectors. 

According to a report by the United Nations, the closure of schools and other learning spaces impacted 94 percent of the world’s student population. It affected nearly 1.6 billion learners in more than 190 countries and all continents.

However, it is commendable how quickly and efficiently the global education sector adapted to the new normal.

On one hand, this crisis has stimulated unprecedented innovation within the education sector and given us all newfound appreciation for the role of teachers and educators. On the other hand, the pandemic has highlighted the extreme economic and social inequality between students. It has brought to attention the need for better training for the teachers in new methods of education delivery.

Here are some ways the pandemic has transformed the education sector across the world:

1. A wide range of distance learning tools

As soon as the pandemic struck, one of the key priorities for schools became to ensure learning continuity for the students. During this time, many schools shifted online using tools such as Google Meet, Microsoft Meeting etc. to ensure that the classes could continue without disruption. In areas with limited internet connectivity, local governments launched radio and television programs, together with the distribution on print materials to ensure uninterrupted learning.

2. New methods of assessment with learning management software

While many schools closed or canceled exams, many institutes also opted for alternative modalities, such as online testing and exams. In online testing, the students’ progress is monitored with the help of learning management systems and apps. This ensures rapid learning assessments and helps to identify learning gaps faster than the traditional methods.

3. Development of new tools and resources to promote inclusive learning

As countries adopted distance learning practices, students with disabilities faced and struggled with many barriers. This prompted many organized to innovate and develop tools and technological resources for learners with disabilities and their parents. This included enhancing accessibility features, such as audio narration, sign language video, and simplified text to ensure that learners with disabilities could continue their studies. 

💥 BONUS FOR YOU: 📗 Definitive Guide: What is School Management System Software?

4. Support for the teacher’s needs

From the onset of the pandemic, teachers were immediately tasked with implementing online classes without sufficient guidance, training, or resources. Teachers across the globe were largely unprepared to support this continuity of learning. They were forced to adapt to new teaching methodologies overnight. This highlighted the need to give teachers training in basic digital skills and alternative methods of education delivery. 

5. Online appreciation for teachers and educators

As students continued to struggle to learn from home, across the world, there was an outpouring of parents’ gratitude for teachers, their skills, and their invaluable role in student well-being. Traditionally, the teacher’s role in the student’s life was rarely recognized. The pandemic forced society at large to recognize that schools and teachers play an important role in the student’s academic life, helping them form bonds with their peers, build confidence and help them fulfill hopes and dreams.

6. The changing role of parents in education

For decades parents played the role of mere spectators in the education of students. However, the pandemic has forced many parents to take a more active role in the education of their students. Whether it is supervising the students during online classes or simply homeschooling the students, the pandemic has made parents and teachers allies as they work together to meets the students’ pedological goals. 

7. Increasing disparity between students

The current crisis has exacerbated the pre-existing education disparities by reducing the opportunities for many of the most vulnerable children, and students, especially those living in poor or rural areas. The lack of smartphones and devices for online education, especially amongst the underprivileged has led to a loss in education for many. These learning losses threaten to extend beyond this generation and erase decades of progress, especially in the case of girls and women’s education. 

The Covid-19 pandemic has had a major impact on education – both positive as well as negative. 

But these changes have also highlighted the promising future of learning. Today, the need of the hour is to accelerated changes in modes of delivering quality education, through the use of digital resources such as learning management software. However, it is also imperative that children and youth affected by a lack of resources or enabling the environment not to be left behind and get access to learning.  Another key learning is the need to give the teaching profession better training in new methods of education delivery, as well as support. 

Last but not least, we must not forget that the COVID-19 crisis and the unparalleled education disruption is far from over. 

As schools contemplate reopening themselves for traditional classes, there will be a new set of changes made in the way schools approach classroom education while maintaining the norms of safety and social distancing. 

These decisions made by schools and governments with regard to education during the pandemic will have enormous social and economic consequences. These implications will have lasting effects on educators, children, youth, and societies as a whole.

Google Meet App Safe

Is Google Meet App safe for Online Classes?

As of today, 120 million students and educators all around the world are using Google’s “G Suite for Education” to create, collaborate, and communicate despite school closures during this COVID pandemic crisis. Recently Google made their virtual meeting and collaboration platform “Google Meet” to work even better for schools and colleges by improving safety and security features considering the needs of schools and colleges.

Google Meet + Classroom for Schools and Colleges

For decades schools and colleges have used traditional and complex learning management systems(LMS) to manage online class content. With the recent digital transformation trends, more educational institutions have started implementing advanced LMS and video conferencing tools. Along with startups, technology giants like Microsoft and Google also started promoting their digital teaching and learning tools. Google recently integrated Google Classroom with Google Meet so that teachers and students find it easy to access and join the meeting directly from their online classroom.

The COVID pandemic impact exponentially increased the interest and demand in online classroom and video conference tools. Google Classroom integrated with Google Meet was the default choice for many educators in schools and colleges. And above all, educators liked the fact that Google Meet is a free tool. Anyone with a Google Account can create a video meeting, invite participants, and meet for up to 60 minutes per meeting for free. 

Advantages of Google Meet for Schools and College

Google Meet contains features to simplify the video conferencing needs of schools and colleges. The features include scheduling and recording of meetings, screen share to share desktop and presentations, ability to conduct large meetings with up to 250 participants, and Livestream of events where you can allow up to 100,000 viewers to watch the live broadcast of the event.

Even though Google Meet is primarily used by businesses, it carries many advantages for users from schools and colleges. The teachers, students, and parents involved in the school and college operations think and behave differently from the professionals who use Google Meet for business-related conferences. The advantages for schools and colleges include:

  • The simplicity of Google user experience for teachers and parents

All the teachers and parents have some basic experience in using Google tools and they like the simplicity of Google interface when compared to other advanced video conferencing and online classroom tools.

  • Meet with everyone with a Google ID

Compared to other platforms, Google Meet doesn’t require you to create a different username and password. Anyone with a Google/Gmail id can start using the platform. This makes it easy for users to join a Google Meet.

  • Quality 

Google Meet is optimized for speed and quality by the Google engineering standards. The video and audio are of high quality even on low bandwidth.

  • Security, Safety & Privacy

Google Meet is built by following the best security, safety, and privacy standards. As schools and colleges are more concerned with the privacy and safety of their data, Google Meet is one tool in the market that you can trust to use for online classrooms and video conferences.

The safety features of Google Meet App for Online Classes

Safety by Technology

  • Encryption – Encryption is used to prevent unauthorized access to communications happening over the internet. There are different encryption standards and technologies available to prevent unauthorized third parties from stealing your data. All data in Meet is encrypted in transit by default between the client and Google for video meetings on a web browser, on the Android and iOS apps, and in meeting rooms with Google meeting room hardware.
  • Cloud Servers of Google – Google Meet is powered by the latest cloud technology standards and this helps the institutions to collaborate with the parents and students safely because whichever location or device the users are accessing the platform, one can trust the Google technology to safeguard their data. The benefits of Google’s defense-in-depth approach are available to the schools and colleges also while using Google Meet and Google Classrooms. The defense-in-depth approach includes purpose-built infrastructure, Google-controlled hardware stack, private and encrypted global network, layered data center security, internal privacy and security expertise, and robust security auditing/certification program. Read more on Google’s security here.

Safety by Standards

  • Data privacy standards – Google not only follows data privacy standards but also actively push for more and improved data privacy measures. Also G Suite for Education, which includes Meet, does not use customer data for advertising. Google Cloud does not sell customer data to third parties. Meet does not have user attention-tracking features or software. Read more about Meet security and privacy for education

Safety by Best Practices

  • Counter-abuse measures – Google Meet also follows the best counter-abuse measures. This includes approval required for external participants to join the meeting. Also Google Meet has Improved meeting moderation controls and protection against reusing finished meetings.

Fedena Google Meet integration

Fedena is now integrated with Google Meet so that the teaching and learning practices can be continued without interrupting the administrative features available in Fedena. Once you have enabled Google SSO to your Fedena instance, added Google Calendar API to your Gsuite account, and enabled the GMEET plugin, your Fedena instance is ready to create virtual meetings using Google Meet. You can access the Google Meet from the collaboration menu in Fedena.


Along with Google Meet, Fedena is also integrated with other popular video conferencing tools like Zoom and Big Blue Button. Here is the blog post explaining how Fedena helps in conducting and coordinating online classes in your institution. If you liked the Google Meet features for schools and colleges and are already interested to implement Fedena in your institutions, contact us today.