school administration software

Top 18 School Administration Software

Some years ago, Marc Andreessen wrote his famous essay “Why Software Is Eating the World” and today you can see that almost all organizations of any size use some software. 

In the past several years, just like other industries, the ed-tech industry has evolved considerably. So, if you are the owner of a school or working in a leadership role in any kind of educational organization, you can use multiple software to improve the efficiency of the organization and reach your vision and goals quickly. To do that there are various specialized software avail in the market that can handle one of the functionality very well. Also, there are sophisticated school administration software that combines the functionality of all these software under the same login, and help users in achieving their every targets hassle-free.

Here are Top School Administration Software which simplifies the daily task of institutions:

1. Student Information System

A student information system as the name indicates contain all the information of a student stored in a single database. Earlier days of digitization spreadsheet software was used to store student data. Extensive uses of the spreadsheet as a student information system are limited as a single change will require updating in multiple sheets or the user has to be a power user with intermediate to advanced skills in the spreadsheet. This led to the rise of specialized student information system software also known as SIS.

A student information system will have login access to all the teachers and admins of a school with good privilege management options. Common data stored in SIS will be personal data, attendance data, academic data including exam results, fee details, disciplinary data, teachers’ remarks, etc. The SIS can also generate helpful reports based on these data.

2. Gradebook Creator

Most of the times a student information system will not be enough to generate the grade book reports in a format that is unique to the school. For this purpose, there are software to generate grade-books in the design and layout preferred by the school. These grade books can then be printed out to be distributed to parents or can be shared as PDF through parent-teacher communication platforms. A combination of grade book creators with SIS can be used to track grade book data, student performance, student attendance, teacher performance, and various demographic data to help in the decision making and creating future lesson plans.

3. Library Management Software

A good library is an integral part of any school. In the old days, the library was managed manually with the help of library ledgers. With the advent of digitization software, the library was one of the first functions to use software for daily operations and tracking. A good library management software takes care of cataloging the books, acquisition of new books as per the suggestions and instructions, circulation management of lent books and serial management of magazines and other periodicals. Most of the library management systems also provide barcode generation and management functionality. And it will take care of generating identity cards for library usage(library cards) by the students and faculty of a school.

4. Parent-Teacher Communication Apps

With the widespread usage of smartphones, it is very important to have a mobile app for parent-teacher communication. This was used mainly for sharing important alerts and notifications to parents and the functionality of an SMS is limited as it can’t share photos and other types of files. Through a parent-teacher communication mobile app, the school can share different types of files like grade books, assignments & photos with parents. There will be a two-way communication platform for parents and teachers to talk to each other.

5. Human Resource Management Software

A school needs human resource management software to automate the data management & operations of teachers and non-teaching staff. It is used to store various data like employee information, employee certificates, employee performance, employee appraisal, employee salary, etc. There will be login access to each employee to view their salary slips and appraisal data. Some HRMS also provide communication tools for employees to message each other. An HRMS can save a lot of time on school administration by automating tedious jobs like salary slip creation, tax calculation, etc.

6. Accounting & Finance Software

This is one of the most important software used by all schools, especially in private schools. In private schools, the operations are conducted similar to a business as the primary source of income is from student fees. Accounting is a specialized job requiring a well-trained resource to do the daily accounting of the school. With the help of good accounting software, all the income and expense related documentation can be automated smoothly. It accounts for various incomes like school fees, donations, inventory sales and various expenses like employee salary, stationery, etc. and generates useful reports for the daily overview. At the end of the financial year, the software can generate balance sheet statements required for regulatory purposes.

7. Alumni Management App

Good engagement of alumni(previous students) is an important factor in school and college excellence. There are alumni management apps available to help create the database and communication with alumni. The app will have the functionality to schedule and coordinate reunion meetings and alumni networks in different locations across the globe. Some schools use the app to raise funds from alumni and also to help the students through counseling and job placement.

8. RFID/Biometric Software

School campuses are secured through RFID and Biometric hardware access. But more than the access control, the software associated with RFID & Biometric can help the school to function better by providing attendance data of students and teachers. The attendance details collected by the hardware can be integrated with the student information software with the help of the software installed to manage the hardware. This data can be then communicated in real-time to parents and also to generate different reports for decision making.

9. Data Visualization Software

With a lot of data being collected through different school administrative software, it is more important than ever to generate rich reports and data visualization to help with decision making. The data visualization software connects all incoming data streams and provided rich dashboards for the authorities to understand the data intuitively in a single glance. The smart dashboards generated from the software can be shared within the team or even with parents to improve impact.

10. CRM for Marketing & Admission 

A CRM tool is used by businesses with a dedicated sales team focusing on acquiring more customers. With the increasing competition between private schools, a good CRM can do miracles in admission numbers by attracting more parents and students to join the school. This starts with multiple marketing campaigns planned with the help of CRM. Then all advertisements and promotions are tracked and all inquiries are stored in a database. The admission office uses the software to better track the inquiries and improves the admission numbers. The software allows mass emailing to the enquired parents to keep them updated about the activities regarding the admission process.

11. Project & Task Management Software

The productivity of teaching and non-teaching staff is an important focus for school management. There are simple todo list software as well as sophisticated project management software available to improve the productivity in school operations. The vision of the school can be broken down into academic year goals and then mapped to projects. A project will be further broken down into tasks with date and staff in charge of the task. Notifications and reminder alerts regarding the task will be circulated to the users of the software to keep track of their productivity. 

12. Visitor Management Software

In a big school campus, visitor management is often a difficult task. There will be multiple gates with securities and front desk to handle visitors. A good visitor management software helps to coordinate the visitors while taking care of the security and safety of the school campus. Other than a simple in and out register of visitor data, this software takes photographs and provides temporary ID cards for visitors. And a second-time visitor is recognized easily from their phone number. Different reports can be generated from this software to analyze visitor behavior and trends.

13. Helpdesk Software

Helpdesk software is a must for all schools with thousands of students and parents interacting with the staff during peak seasons like admission, fee payments, exam results, etc.. The helpdesk software helps to manage queries from customers(parents) in a single place and all conversations are managed coherently. This software can be used by front-desk and admin staff and management can set SLA(Service Level Agreement) measurements to analyze the performance of the staff. By using helpdesk software instead of simple email or phone calls, all incoming queries can be ticketed and stored in a single place to analyze for future decision making.

14. Office Suite Software

No school can function without a spreadsheet and word editor software. There are many free as well as premium software available in the form of office suites. LibreOffice and MS Office are two popular office suites used by schools. Teachers use the office suite to prepare notes, lesson plans, activity sheets, etc. The spreadsheet and simple database apps available in the office suite can be used as a simple student information system for individual classrooms.

15. Timetable Software

Timetable software is used to organize all the academic operations of a school and provide predictable routines for students and teachers. A timetable software generates timetable connecting the four elements of students, teachers, classrooms, and time slots.

Three types of timetables are mainly generated by software named 

(a)Master timetable, 

(b)Class-wise timetable and 

(c)Teacher’s timetable. 

16. Payment Gateway Software

As all of us prefer online payments instead of traveling and waiting in long queues to pay fees, school fees are collected better through a payment gateway integrated with the school portal. The parent can choose to make the payment from his/her bank account or debit/credit cards. To provide this feature, schools use a payment gateway software provided by the bank of the school or a payment gateway solution provider. This can be integrated with the student information system to transfer student data seamlessly between both tools.

17. Learning Management Software

Learning management software(LMS) helps schools and universities to retain learning outside the classrooms. LMS are a critical component in the school and university operations. With the help of LMS students can learn from anywhere anytime. They can view the syllabus and lesson plans to prepare for the upcoming class. The LMS also provides assignments and assessments to practice for the examinations. Some LMS provide online examination features for entire students to participate in examinations from their laptop and the grades can be generated instantly after the examination.

18. Transportation Management with live School bus tracking

There are good software available to help with the transportation management of schools. A big school will have hundreds of buses and the coordination of all these buses and the drivers is a tiring and demanding task. With the help of transportation management software, the bus and the bus routes can be managed efficiently. The bus drivers will get intimation about the time and route for the bus. Nowadays GPS is connected in all the school buses to improve the safety of children. The GPS data from a bus can be delivered to parents via mobile app. This will show the live location of the bus so that parents can save time by planning the perfect time to pick up and drop off children.

If you are looking for free guidance on choosing any kind of software for your school administration, get in touch with our experts now.

Smart Education vs Traditional Education

Smart Education V/S Traditional Education System – Which Is Better?

A Greek philosopher once said the truest words when he revealed his wisdom through the adage – “The Only Constant in Life Is Change”. This is especially true in the digital world as we grow and evolve in various ways.

Technology has the power to transform life as we know it and classrooms to have been influenced by the influx of technology in our lives. This has led to a constant debate on the benefits of traditional education versus the advantages of smart education. 

Understanding the Difference between Smart Education System & Traditional Method of Education

Traditionally, education has been imparted in schools across the world in classrooms using the tools of a blackboard, chalkboard, textbooks, assessments, and assignments. The students enrolled themselves in these physical schools and attended classes five days a week. These classes were headed by teachers who stood at the head of the class and gave out instructions for the students to follow. 

Whereas the digital/smart education system, on the other hand, uses a variety of digital tools ranging from smartphones, tablets, laptops, projectors, starboards, digital textbooks, etc. Here the focus is using audio-visual tools to engage the student. In a smart education system, the teacher is a guide who helps the students navigate their learning process through independent learning systems such that they are personalized and customized to suit the learning style and learning pace of the student.

Furthermore, digital learning classrooms do not need the students to attend them physically as learning can take place mainly online. 

Smart Education V/S Traditional Education System – The Advantages and Disadvantages


  • Flexibility

In a traditional education system, students have a constant pressure to keep up with other students and perform at a speed that they may not be comfortable in. On the other hand, a smart education system is characterized by the flexibility that allows the students to learn at their own pace, stopping to review the topics repeatedly, or clearing the doubts with the teachers.

Additionally, a smart education allows the students to learn at a place of their choice or create a suitable learning environment. Instead of sitting in a classroom with multiple distractions or a crowded library, an online student has the flexibility to create his own environment that is best conducive to their learning. This can range from learning while sitting at their favorite café or creating a home learning environment which includes soft-focus music, choice lighting and even stocking up of tea and coffee.

  • Lower Costs

In a traditional schooling system, there are a few mandatory fees that every student must pay related to using classroom space, school resources and equipment. However, these do not apply to an online course and with the right tools and software, students can enjoy large discounts on the courses that they have applied for. 

  • Larger Variety of Courses

In a smart education system, the online school is not bound by space or time constraints. This is the prime reason that they can offer their students a larger number of courses compared to traditional educational institutes. Thus, a smart education student has access to a larger number of courses that they can take at any time and place of their convenience, expanding their learning.

  • Channels of Communications with Teachers

One of the biggest benefits of taking the smart education system is that it offers students multiple channels of communication with the teachers. Instead of waiting to speak with the teacher after class or taking a special appointment for clearing doubts, the online student can clear his doubts by mailing the teacher or chatting with him on the messaging boards, access to teachers, experts, and student guides increases their confidence in the subject.

This is also especially suitable for introverted students who are too shy to ask questions in class.

  • Collaboration with Peers and Virtual Study Groups 

Students of an online course can also join online study groups and collaborate with their peers to learn faster and better. This not only broadens their learning but opens their minds to new thoughts and ideas related to their subject. Online learners thus get an understanding of new trends in the subjects of their interests and stay updated at all times through collaboration with peer learners.


  • Lack of Social Learning

Social learning refers to the elements of learning where the students learn by interacting with each other. The peer network becomes a support system that not only helps in learning but also shapes the character of the students as they learn to share and respect others.

However, the smart learning system allows for only limited indirect interaction with other students and this may often lead to isolated students

  • Extracurricular activities

In a traditional learning system, the extracurricular activities give the students offers the students plenty of opportunities to showcase their hidden talent to others. This boosts their self-confidence and helps in personality development.


The capabilities of the younger generation are slowly increasing due to the numerous opportunities that online education offers. The new generation of smart schools offers the students multiple intelligent education systems that use visual techniques together with technology to present information in a more effective manner. This enhances the capabilities of next-gen students to improve understanding and learning.

This way of smart learning also helps the students retain what they learn for longer periods of time.

Today, access to technology broadens minds due to the variety of information available to the learner. In a world where traditional classroom systems are considered boring, the Smart learning System transforms learning into a fun and exciting adventure.

A smart education goes a long way in preparing the child and imparting skills for a future workspace.

competency based learning

Competency-Based Learning: Pros & Cons

Is Competency-Based Learning Right For Students?

The word “Competency” means to do something efficiently with skill and proficiency. It is a learning approach where education is flexible and personalized. 

The focus of this method is on allowing the student to learn at their own pace and through a medium that most appeals to their learning style. This method of learning ensures that the student progresses through the academic curriculum at their own speed and depth. 

This form of learning is an attempt to break away from the regular classroom model, where all the students in a class, study the same subject, at the same speed irrespective if they have grasped the topic.

On the other hand, competency-based learning focuses on mastery and personalization. 

The system allows the students to continue learning the same topic repetitively until the desired learning outcome is achieved. Once the student can demonstrate this mastery of a particular subject or a skill, either through a test or some other form of assessment, they are allowed to move to the next level of the subject. This form of learning promotes individualized learning as it is designed to accommodate various learning styles. This experience makes education a personalized experience because the content is tailored to each student.

This form of learning can be offered in a classroom setting, but it is also a popular method of teaching in online courses. 

What Are The Pros Of Competency-Based Learning?

  • Relevant Learning Material

One of the key benefits of competency-based learning is that it is a skill-based learning program. All the programs under this form of learning are designed around the skills or competencies that are needed for a particular career. This ensures that all the material that is included in the curriculum is relevant and allow the students to develop expertise over a topic.

  • Flexible Learning Process

Competency-based programs are very flexible as their structure so as to appeal to the learning process of the individual student. This essentially means that they are no set deadline for learning and no rigid schedule in these programs. The students are in complete control of their learning and control process. They decided when to enter the program, at what pace of learning and when to complete the program with a test or assessment. 

  • Highly Motivated Students 

Competency-based programs are self-paced where the focus is on the final outcome and not the journey of learning. Since the students are given the freedom to learn at a pace that suits them and are not confined to a strict method or schedule, they tend to be highly self-motivated as they seek mastery over their subject.

  • Empowered And Confident Students

One of the strongest outcomes of the competency-based education system is that the learners feel more empowered as they have ownership over their education. The control that a competency-based program offers students makes them more confident of grasping the study material at their own time, space and pace.

  • Suitable For Adult Learners

A competency-based program allows the students to move as slow or fast as they wish in the learning process. This flexibility is perfect for adult learners who may also be pursuing a career or have other commitments that leave them with limited time to pursue their studies.

  • Ample Of Student Support Provided

Students who are part of a competency-based learning program have access to regular mentoring, consistent advising and feedbacks from the academic coach. This supportive learning environment helps the learning process and aids the success of the student.

  • Experience Provided 

Unlike traditional courses, the students in a competency-based program spend plenty of time learning the concepts over and over again and gaining real-world skills. This real-world experience ensures that the students are better equipped to take on challenges and are job-ready.

  • Supports Students With Diverse Backgrounds

Due to the flexibility and personalization factors, Competency-based program supports students with diverse knowledge backgrounds, education levels, and other related aptitudes.

What Are The Cons Of Competency-Based Learning?

  • Increased Chances Of Procrastination

One of the biggest disadvantages of competency-based learning is that it may lead to procrastination amongst unenthusiastic students. Since there is no fixed schedule or time frame for the completion of the course, it may lead to laziness among the students. For the success of a competency-based learning program, it is essential that the students be self-disciplined, and self-motivated to be able to plan and work independently. This is not possible for all students.

  • Not Suitable To Fast Based Needs Or Future Needs

Competency-based education does not suit subject areas where new skills and new knowledge need to be rapidly accommodated within a specific timeline. Additionally, competency-based educational programs tend to focus on developing skills that are needed at present and are less focused on preparing learners with the flexibility needed for a more uncertain future.

  •  Does Not Take Social Learning Into Account

Social Learning is when the students in a classroom learn from one another through observation, imitation, and modeling. Since the students in a competency learning program are learning on their own they often miss out of the benefits of social learning. 

As with any learning model, there are positive as well as negative aspects for every institute to consider. It is important for an institute to weight in all the pros and cons and select a learning approach that will be most beneficial to the students.

Personalized learning

Why Personalized Learning to overcome High Student to Teacher Ratio?

Make your classroom more effective by ensuring tailored learning 

What is High Student to Teacher Ratios? 

High student to teacher ratios to a phenomenon that would be familiar to most educators and parents. It basically means that there are far more students than ideal to every teacher in a school or classroom. Overcrowded classrooms are an unfortunate reality at most schools where resources are low but demand from students grows year on year. Research shows the high student to teacher ratios negatively affects learning in a multitude of ways, the primary being that teachers are unable to give students the kind of individual attention they need. Instead, teachers are distracted by excessive classroom management responsibilities, overwhelming logistics and disciplinary efforts, instead of being able to focus on their real job of teaching. 

What is Personalized Learning? 

Personalized learning refers to a teaching methodology that focuses on ensuring that the teaching pedagogy used in class is customized to the unique and individual needs of each student. Personalized learning has been shown to be one of the most effective teaching methods in the classroom – it essentially teaches students the course material in the most ideal way suited to their learning methods. 

How does Personalized Learning address the issue of High Student to Teacher ratios? 

Personalized learning would ensure that despite logistical constraints of having an overcrowded classroom, students are receiving the kind of teaching they need to excel. So despite numerous distractions, the time being spent on learning and teaching is high quality and has a high return on investment in time and effort being put in by both student and teacher. 

How can we use Personalized learning to address crowded classrooms? 

Personalized learning can thus be used to mitigate the ill effects of the high student to teacher ratios in our educational institution’s classrooms. Despite overcrowded classrooms increasing the burden on teachers, personalized learning can mitigate many of the ill effects of such a situation. Below we discuss in greater detail some methods that can be easily implemented to ensure superlative learning outcomes in the classroom despite barriers: 

  • Use Technology to Personalize Learning 

In this increasingly technologically driven world, a multitude of platforms, tools, and educational aids ensure that students remain engaged and feel personally connected to the material they are consuming. School management systems like Fedena, for instance, automate and digitize many processes reducing the burden of logistical constraints at scale in an overcrowded classroom. They ensure that the burden on teachers of non-teaching duties is reduced as much as possible or at least made easier through automation in a single-window platform. 

  • Build Comprehensive Communication Channels 

In overcrowded classrooms with high student to teacher ratios, it is easy for some pupils to feel overlooked. This means that they do not have a sense of community or motivation emerging from their classrooms – a grave predicament for any student. Building communication channels between teachers and students thus becomes of primary importance. This can be done in multiple ways – from scheduling face time or one on ones between teachers and students to using private communications channels like an instant messenger or private inboxes in school management systems like Fedena to stay in touch with students anywhere, at any time, on their own personal communication devices. Keeping lines of communication open between teachers and each of the members of their classrooms gives students a sense of personal connection. It also means that they are more likely to reach out proactively when they need help, reducing the burden on the teacher to be the one to always keep an eye on student progress. Personalized learning thus becomes a collaborative process between teacher and student. 

  • Create Personalized Rewards systems 

Finally, there is no work without reward. A simple system to motivate students would be to create rewards for students who achieve their academic goals. When teachers invest the time to make sure these rewards are personalized to the taste of their students, pupils are likely to work harder thanks to personalized learning rewards.

School ERP Software

10 Undeniable Reasons Educational Institutes Use School ERP Software

ERP Software is a Necessity for Schools 

What is ERP software? 

ERP software refers to enterprise resource planning software. When used at schools this is called school ERP software, which is essentially a school management system. School ERP software is an application that helps schools automate and digitize their processes. School ERP software is useful to multiple stakeholders – it helps teachers manage classrooms better, administrators manage their tasks better, management sees a positive impact on the bottomline and students finally benefit because school ERP software becomes their organizational companion in learning. 

How does ERP software help schools? 

School ERP software is useful for all stakeholders in a multitude of ways. Below we discuss in further detail the various benefits of this type of dedicated ERP software for educational institutions: 

  • Enhance Communication 

One of the primary advantages of a robust school ERP software is that it enhances communication like never before. From the inbuilt messaging system that allows secure, confidential communication between teachers, students, parents, to features like dashboard announcements, that allow for new messages to be the first thing ERP software users see, communication is elevated by school ERP Software. Other features that enhance communication even beyond the platform are SMS and email alerts – these allow management and teachers to communicate directly with parents and students through their mobile devices and email making sure they can be reached anywhere and at any time. 

  • Reduce Labor Cost 

The very function ERP software is to automate and digitize certain processes. This is especially the case for processes that are rules-driven and repetitive since these can easily be programmed to be performed according to clearly defined rules within the ERP software. The biggest advantage of such a system is that it can be highly customized to follow processes that are already in place, but reduces the burden on the people performing these tasks. This means a reduction in labor costs for management who can now go ahead and make people performing these tasks redundant or reassign them to more vital work. 

  • Improve Decision Making 

Underlying the day to day functioning of school ERP software is a feature that may seem small but is actually highly advantageous on a strategic level – continual and automated collection of user data. For management, such data is useful because it indicates usage patterns of the school ERP software, giving them a very accurate and realistic idea of how this tool is actually used. This, in turn, reflects how people actually work, without interference from personal bias or subjective interpretation. Making data-based decisions is key to better management and decision making, no matter how small and large and using a school ERP software makes that possible. 

Reduce Paper Wastage 

In these times of environmental crises, it is important that everyone do their part to eliminate the burden on our finite resources. One of the ways an institution like a school can do this is to reduce their dependency on paper – especially because educational institutions tend to use so much more of this. Implementing a robust ERP software in your school would mean a reduction in the sheer amount of paperwork being done, resulting in a distinct drop in unnecessary paper wastage and associated expenditure also. 

  • Bulk Data Management 

A school is a complex and dynamic institution that is constantly churning out data or information in one way or another. Whether it is something as simple as test scores for social studies class or deeper dives into the way users act within the school ERP Software, there is plenty of data to be managed within the platform. From multiple grade books, to generating financial information for parents, to even reports on usage for management school ERP software can manage data in bulk far more easily than its human counterpart. 

  • Real-time Tracking 

A superlative school software is not just a data churn machine. It is also a day to day companion in the management and running of a school. In every educational institution, there crops up a new challenge that must be addressed, while also maintain the safety and security of all stakeholders. The only way to tackle this is to remain on alert and keep a watchful eye wherever possible. School ERP software is especially good at this since it can timestamp and track things like school attendance, class attendance, transport management, etc from wherever in the world.. Real-time tracking of everyday operations is thus made possible thanks to school ERP software. 

  • Enhance Security 

For any school, the safety and security of stakeholders are of paramount importance. Take the case of transport management where vulnerable students must be directed to safely commute to and from school to home. School ERP software makes this possible through real-time tracking of the transport vehicle, constantly updated bus routes and transport information. IT can also track attendance down to the school and classroom level through RFID attendance features. Finally, it also protects the financial security of parents by safely generating fee information, reports and receipts in a timely and confidential fashion. 

  • Multi-School Management

Unlike old fashioned, dedicated technology, school ERP software is built to handle the load of managing multiple schools, branches, and institutions under a single banner. This means that the same ERP software can be used to manage multiple schools – all within the same platform without the need to buy multiple versions of the same software. This also lends a sense of unity to the school itself since processes would be similar across schools, but also allows for some degree of customization based on unique and individual needs. This kind of blend of customization and generalization is only possible with the implementation of school ERP software across institutions. 

  • Technology Forward Schooling 

It is undeniable that technology is now endemic to the world we live in. As we move advance further technologically, its use is becoming more and more normalized across our lives. The use of technology is no longer limited to work or for official purposes – one only has to see the proliferation of smartphones even in developing nations and the penetration of internet reach to understand that technology and living in this world are now inextricably linked. School ERP software is both an outcome and a carrier of this phenomenon and with good reason. It is important to have stakeholders in the educational ecosystem who keep pace with the world. Especially with students, preparing them realistically for the world they will live and work in is important – familiarising them with management tools like ERP software will ensure they develop an affinity towards technology. 

  • Improves Stakeholder Relationships 

Thanks to all of the above reasons, it is only inevitable that all stakeholders in the educational ecosystem become more effective workers and thus communicators with each other. When a school ERP software is implemented it is relying on the unerring efficacy of its users to function properly – whenever there is an error, it forces the user to identify the same, correct it, and eliminate future errors. This means that stakeholders work more effectively solo and with each other since their roles are very clearly defined. Stakeholder relationships are thus more clearly defined and better effective, thanks to the use of a tool or aid like Fedena school ERP software. 


We can thus see that school ERP software like Fedena is now becoming indispensable to any forward-thinking, modern, and quality educational institution like a school or college. Without the support of ERP software built for schools, an educational institution is ignoring reality and the way the world actually works these days. To remain in step with this fast-paced, globalized, technology-driven world, it is thus undeniable that schools need dedicated ERP software. 

Hostel management system

How Hostel Management System Benefit Higher-Ed Institute?

Identifying The Benefits And Implementation Of An Online Hostel Management System

Why do Institutes Need A Hostel Management System?

In our present times, education is no longer limited by geographical borders. An increasing number of students looking for higher education courses are either signing online to institutes of their choice or are moving out of their hometowns to get admissions into courses and colleges that appeal to their career choices. 

In this case, it is imperative for higher schools and colleges to have a hostel facility that can offer these students residential accommodations. But for many educational institutes offering such hostel facilities can be a labor and paper-work intensive task. This can lead to poor resource utilization and can have a negative impact of the efficiency and quality of the academic institutions. 

For institutes looking for effective manage their hostels, technology has come to their rescue with hostel management system that looks after the administering of the hostel, managing administration, mess and other facilities in institutions in an efficient manner

What Are The Benefits Of An Online Hostel Management System?

Managing a hostel is a tedious task that needs a lot of supervision and can be time consuming. An online hostel management system is a dynamic as well as practical approach as it makes managing the boarding and other related facilities a lot easier

One of the key benefits of a hostel management system is that it reduces the burden on the administration staff an simplifies roles and responsibilities as most of the manual tasks and mundane paperwork can be done through the online system 

An online hostel management system ensures that record management and flawless execution of administrative tasks such as managing hostel applications, registration forms, allotment of rooms, fees management, mess payment management, disciplinary issues and easy communication with students and parents. For the hostel manager, it gives him the flexibiltity to A robust online hostel carry out his daily operations on the go. The hostel administration team can access all the hostel data and manage the workflow from their device at all times – ensuring that updates are made in real time and notifications to parents can also be sent in real time. 

The hostel management software also helps securely store and manage the data of the students, allowing access to a few authorized staff members only. It also helps to automate mundane tasks such as student attendance, fee calculation, receipt generation etc. 

Another important benefit of implementing such a system is that it brings in the transparency in the entire management which helps to develop a trust between the students and the management. 

Additionally a hostel that runs smoothly without any issues or errors helps the educational institute in building a stronger brand for itself. It is important for institutes for understand that is not managed well can actually deter students from taking admissions in that institute.

To summarize, the benefits of an Online Hostel Management System are
  1. It is less time and effort consuming
  2. It makes the process of updating the data is fast
  3. It automates mundane tasks 
  4. It secures the data of the students
  5. It reduces the manual work of management
  6. It enhances the reputation of the educational institute

What Are The Essential Features Of An Online Hostel Management System?

  • Manage Hostel Details:

An online hostel management system helps the administration team with tasks related to running an efficient hostel in your institution. These include recording details about the hostel such as hostel room information such as type of hostel, hostel warden as well as managing room allocations.  It also includes receiving and maintaining the applications, analyzing and appraising these application and marking them as qualified or disqualified. 

This module also offers variety of reports such block list, room allocation list, mess report, joining report etc. to ensure a smooth day to day functioning of the hostel.

In addition to student details, staff details also can be register in this module. This helps to know each and every detail of the corresponding staff who allocated the particular duty and contacting also become easy.

  • Manage Room Details: 

Hostel plugin of a hostel management system also involves recording all the details about the hostel rooms. This includes details like the number of rooms in each hostel, and the number of students each room can accommodate. For each room, the online software allows the administration team to assign a fare that students will need to pay.

  • Allocate Room To Students:

Room allotment is an essential part of hostel management. Students can be provided hostel accommodation based on the availability of rooms. Manual allocation of rooms can be very difficult in large to medium sized hostels and an online system makes this task easier and error free. 

  • Fees Collection: 

An online hostel management system makes the tedious task of calculating hostel fees and its collecting it easier and faster. This task is made easy with an online hostel management system as the fees can calculated and view batch wise as well as user wise. 

  • Check Hostel Fees Defaulter:

Using the hostel management software, the administrators check on the students who have defaulted on their hostel fees and can notify the students to pay their fee dues. The online system can not only calculate the hostel fees of the students but it can also keep a record of payment status, update the payment status in real-time and generate receipts for the payments. It allows the administrators to access the list of defaulters and remind them of payments though automatic messages and emails. 

  • Check Rooms Availability:

The online software makes it easy to assign rooms to the students, access the room change requests as well as complaints and solve them on time. The administrator can check the availability of rooms remotely and thus ensure that the assigning of hostel rooms is an easy and error free process. 

With educational institutes growing rapidly, there is a subsequent growth in the number of hostels for students. Managing a hostel can be a cumbersome task but with the help of a hostel management software, it is now easier than ever before to manage a hostel in an efficient manner.

School Finance Management

School Finance Management: How to Manage it Effectively?

Struggling To Manage Your School Finances Effectively? Here Is How A School Finance Management Software Can Help You

Financial management is one of the most fundamental practices in any enterprise or business including schools and other educational institutes. Financial management essentially means planning, organizing, directing and controlling the financial activities in schools so that the financial resources are used in an efficient and effective manner.

Financial management ensures that the administration and management team are able to manage the budget in a better manner and make informed decisions related to the school budget.

Unlike a business organization, in a school setting, financial management has three key segments to it:

  • Student Fees Management:
    For the school finance team, student fees are a large part of the financial management and school finance management tools helps to ease the process of student fees management in a number of ways.
    1. Create Fees:
      Creating and calculating the fees for a school full of students can be a tedious affair. If done manually, the administration team has to take into account the class of the student, sibling discounts, additional discounts, transportation fees, hostel fees, and many other such elements. However, with the help of a school finance management software not only does this calculation become easier but the automated system helps eliminate human errors – thus making the process of creating and calculating fees easy and error-free.
    2. Schedule Fees:
      The school finance management software also helps to schedule the fees and send out an automatic reminder to the parents about payment for the same. The software helps to automate the fee invoicing process, scheduling it and generating fees due to reports as and when needed.
    3. Check Fees Defaulter:
      This module of the school finance management software allows for the finance team to easily get a quick update on the students whose fees are pending. The system can also be set up to send reminders to parents about pending fees or even any other school-related payment. Fee defaulters report can be checked and the can be reminded about the pending fees via sms/email.
    4. Check Fees Structure And Fee Refunds:
      In a school system, it is very common for the school fees to vary from student to student depending on a number of variables such as class, sibling discount, facilities available such as a hostel, canteen, transport, etc. In this scenario, the school finance management app helps the team to check the fees structure accurately and issue out refunds when needed.
    5. Fees Report Such As Batch Wise And Students Wise:
      One of the biggest advantages of a school finance management system is that it takes the pressure of making and submitting reports. The administration team can use the school finance management software to create and edit reports related to fees. These reports can be easily customized as per the needs of each school.
  • Staff Payroll Management:
    Schools also have many employees and staff ranging from teachers, administration staff, department heads, trained and untrained support staff, various specialists, counselors, etc. This staff payroll management system helps the school to manage and deal with the financial aspects of staff salary, taxation calculation, special allowances, deductions, gross pay, net pay, etc.
    The software also offers employee attendance management for easy salary computation at the end of the month. Besides attendance data, the software also takes into account variables like mid-year salary revision data Additionally, it can be customized according to the school’s various policies such as pay policy, leave and benefits policy, attendance policy to calculate the final pay towards the end of each month.
    1. Generate Payslip:
      The school management system with the finance and staff management module helps to easily generate a payslip towards the end of each month. This payslip is personalized for every employee depending on his salary. Generating this same payslip manually towards the end of each month is not only a tedious affair but it is also prone to human errors and miscalculations.
    2. Pay Slip Reports:
      Besides generating monthly payslips, the staff payroll management system can also generate pay slip reports for the school. The reports can be easily customized and can be generated with ease and minimum effort.
    3. Approve And Reject The Employees Pay Slip:
      This is another benefit of the staff payroll management system as employee payslips can be easily approved or rejected by the employees. The employees can view their payslip from their profile and can either reject it, add remarks over it or approve it and get a PDF of the same.
    4. Create Payroll Group:
      Payroll groups define the payroll structure of the employees based on the payroll categories added to the group. Sometimes a single payroll schedule may not fit the requirements of an institution. This option allows the school HR team to create different payroll groups, to group employees who have a common payroll structure, payment frequency, and LOP calculation method. Each payroll group created must be processed separately. 
  • School Account Management:
    The school finance management system offers school and educational institutes a broad selection of features that empowers them with the ability to manage and control their accounts more effectively.
    1. Financial Reports:
      This feature allows the school finance team to view the various transactions for a customizable period of time. The reports show all the existing categories of income and expenses with an ability to view and generate reports in complete detail such as discounts, fines, etc.
    2. Transaction Management:
      The system allows for common transactions that are done in the school to be recorded by creating custom categories. Similarly, custom categories can be created forever new expenses and new incomes. The system also makes it easy to revert manage donations taxes and for easy asset and liability management.

How Poor Parental Support Affects Student Growth And Achievement?

The main essence of a school is to impart education to the students. It is where parents send their kids to help them learn the various skills and information that will be needed to help them build a future and a career. These skills can range from academic skills of maths, reading, writing, history, etc. to even social skills of communication, social ethics, etc. 

By virtue of this understanding, it has gathered that it is primarily the school that is responsible for the education and skill impartation of the students. However, this is not true. Various research data proves that the home atmosphere and parental involvement plays a crucial role in the growth and performance of a student. 

Early Learning

For every student, the process of early learning starts in the home wherein an informal way. Parents teach their kids the fundamental skills, values, and essential attitudes necessary for daily living. This unwritten knowledge is vital as it helps the children to build coping mechanisms to successful adult life. However, in the absence of this learning in early life, or the case of parents not passing down these social cues, the kids find it difficult to adjust into the social environment of the school. By teaching the young kids’ school readiness, the parents have a significant influence on how well they will perform. 

For instance, it has been proven time and again that reading improves greatly when parents and children read together at home. The action of daily reading enhances the child’s reading abilities.

Shared Academic Inspirations 

Once the child starts attending a regular school, most parents have a lot of educational aspirations for their children’s academic growth. Over the years, research has proven that the academic success of students linked to the values and aspirations that they share with their parents. These shared aspirations serve to motivate the students, as the parents and students set learning goals together. These do not necessarily have to be lofty goals but can also be small and simple goals such as improving the grade by a certain percent. 

Improved Learning Mindset

Children who receive support their parents develop an appropriate mindset, motivation, and self-discipline at school. Disengaged parents who are not interested in the academic life of their kids often promote school failures. Create of a generation of students not interested in studying or in gaining information.

For students who have supportive parents guiding them at home, it has noticed that these students also are more likely to enjoy school. Thus, parental involvement and support at home not only enhance academic performance, but it also has a positive influence on a student’s mindset, attitude, and behavior. Parents constant involvement affects the child’s attitude toward school and classroom conduct.

For instance, these students have a better attendance record as they have supportive parents who help prepare them for school every day. Similarly, these students have a better performance when completing homework or submitting assignments on time because of the help and guidance available at home. However, students who lack supportive parents have to struggle on their own. This not only affects their performance but at the same time, it also came negatively impacting their self-esteem.

Improved Classroom Behaviour

Parental involvement also has a positive influence on student attitude and behavior. It has observed that children on disengaged parents have a negative attitude in the classroom and are more disruptive because of the lack of consequences at home. All this is because of poor parental support, which is also related to parental monitoring. When the student gets monitored at home for their behavior, then they behave appropriately in school, pay more attention in the classroom, and eventually perform better in the studies. 

Better Teacher Morale

The parents who are involved in the day to day learning of their kids are more aware and have a greater appreciation for the challenges that teachers face in the classroom. They appreciate the teachers, and this goes a long way in boosting teacher morale. The constant communication between home and school helps a teacher to know a student personally, understand their challenges, and guide them in a better manner. This, in turn, allows the teacher to teach the student more effectively as well as personalize teaching experience for the students who are facing the challenges. For instance, if the teacher is aware that the parents do not speak English in the house, then she tries to pay special attention to the student in the classroom. Help them to overcome any language challenges. Also, regular parent-teacher communication helps to oust any distrust or confusions that may exist between teachers and parents.

Better Rate Of Academic Success

Becoming involved in their children’s education gives parents a better understanding of the school curriculum and activities. They are more aware of the quality of education their child is receiving and can enhance it further by adding extra classes or tuitions if needed. This helps to improve the performance of the students and makes them confident learners. 


  • Read aloud to your preschooler every night to inculcate an interest in books and reading.
  • When selecting a school for your child, choose a school with a school management software like Fedena which allows you to monitor you your child easily and communicate with the class teacher
  • Team with the school, and download the school management app to be able to communicate with your school and 
  • Praise your child’s effort in the classroom and celebrate success every small success
  • Have regular heart-to-heart discussions at home about successes and problems in school.
  • Investigate your child’s academic problems before assigning blame.
  • Regularly help with homework, assignments and other tests to help prepare your child for the next day at school  
  • Attend all parent-teacher meetings 
  • Pay attention to your child’s absentee and discipline notes from school.
  • Make school a priority over other things and teach the same to kids
  • Discuss realistic long-term school and life goals with the students.
demanding education technology school erp system

Why school ERP system is the most demanding technology in the education industry?

Why are the best school ERP systems so in demand?

School ERP systems are tools or platforms or applications that help manage the myriad of processes in a school. The best school ERP systems will be robust, agile, and comprehensive in catering to the needs of the entire educational ecosystem and all its stakeholders. A userfriendly school ERP software is a boon to any educational institution – not only does it become the organizational partner for its stakeholders, but it is intuitive to use making it an easy fit for even the most tech-challenged user. The best school ERP system will be able to take over and automate most of the processes at an educational institution making it an invaluable asset to the functioning of a school.

With growing technology, it is necessary to understand what the best school ERP system can do for us.

Below we discuss the benefits of implementing the use of a userfriendly school ERP system at your educational institution:

  • Digitized operations end to end

The best school ERP systems have one primary purpose: to take over all the operations and processes in an educational institution. Meaning the processes that were previously being handled by a person using pen and paper have been digitized to be operated by the school ERP system. These processes are now automated and do not require much human intervention. Digitizing daily operations means that schools can then focus on their other responsibilities, while still providing efficient and effective services to their clients.

  • Simplifies the admission process

Any educator worth their salt will tell you that the admissions process is one of the most stressful, error-prone, and cumbersome stages of the education lifecycle. However, when one implements the best ERP system the market has to offer at their educational institution, the admissions process is simplified like never before. It is because a userfriendly online admission management platform was built to execute such a complex process without any hassles efficiently. The best admission ERP system will be able to take over and streamline the entire processing by digitizing and automating it.

The school ERP admission module easily handles everything from submission of the application form, to uploading relevant documents to be attached with the form, to segregating as per the review process, to the communication of final decisions from the educational institutions.

  • In-house ID Card and Certificate Generation

The best school ERP systems are not limited to some predictable administration processes. Instead, it eliminates a lot of overhead costs of your educational institution. An excellent example of these allied functions is the generation of ID cards and certificates for students and staff. These userfriendly school ERP systems are capable of creating custom ID cards and certificates in a jiffy, eliminating the need for external designers and vendors. It also reduces the associated costs that come with such dependencies.

  • Increase parental involvement

One of the fundamental changes you will notice when your educational institution implements the use of the best school ERP system that works for them is a spike in engagement from various stakeholders in the educational ecosystem. One of the most prominent participants will become parents – a key partner in student success. Parents can engage with their child’s school on the go and from anywhere at any time. Data has shown us that parents who remain involved in their child’s education progress see the better academic growth of students – this is because it is a team effort between the student, their teacher, and their parents. The effective communication system only enhances the impact of this kind of team effort.

  • Fees Payment and tracking

One of the most important and vexing tasks of school administrations is managing the fee payment, fee tracking, and receipt generation. Over here, errors may prove fatal or massively injurious to the school, so perfection in execution is a valid goal to strive. However, humans are fallible, and even in this highly sensitive domain, human error is inevitable. Unfortunately, it can often prove very costly for school management to bear.

But, with the fees management module, some of this risk can be mitigated when schools implement the best school ERP system they can afford on the market. A userfriendly system will be able to automate these operations and ensure it gets executed in an error-free fashion, unlike the regular pen and paper fee processing operations. It is because the school ERP system will follow specific pre-set rules, automate processes like reminders and fee receipts, and throw up a red flag in case of any errors rather than just processing a wrong payment.

Some Additional Benefits of School ERP:
  • Enhance employee productivity

With the implementation of the best school ERP system on the market, the staff can focus less on operational processes and focus instead on tasks that are a little more complex and in need of human engagement. Userfriendly processes also eliminate downtime thanks to the automation of processes, which means that individual staff can use their time more effectively. Overall, this means enhanced employee productivity – a desirable key performance indicator for any educational institution.

  • Enhance safety and security

One of the essential mandates a school is responsible for the safety and security of its student body. When an educational institution relies on the best school ERP system they can afford, they know their students’ well-being is in safe hands. Userfriendly school ERP systems offer features like biometric attendance tracking, transport tracking and management, SMS and email alerts, and rapid school-wide announcements to ensure student safety. These features, along with increased engagement from parents, resulting in safer students across the board.

  • Improved Financial Health

One of the key benefits of using the best school ERP system your educational institution can afford is the positive impact it has on your school’s bottomline. Userfriendly school ERP systems are an asset to any school because they take over time-consuming operations that were previously being performed by humans. They automate and digitize these operations reducing labor costs, eliminating various overheads, making more efficient use of time and generally resulting in better financial benefits for the educational institution as a whole — results in the overall improved financial health of the school.

  • Better Resource Management

The best school ERP system is the ideal manager of all the resources an educational institution has at its disposal. Since it’s main aim is to automate, digitize and make more efficient the school’s various processes and operations, it logically follows that this efficiency trickles down to how the school uses their asset. No more losing equipment or redundancies in the purchase, thanks to the school ERP system that is now making careful and effective use of all school resources without any human biases or gaps in perspective coming in the way.

Social Media Strategies for K-12 Schools

Top 7 Social Media Strategies for K-12 Schools

 How to build the best social, online presence for your school 

Why do schools need a social media strategy? 

Living in the most technologically rich and well-connected age ever means one’s K-12 school needs to also be able to keep up. Schools are not silos that exist independent to the world around them. In fact, they must graduate students who can easily enter their future academic or professional careers in the real world. 

It thus makes sense that schools too must have an online and social media presence that reflects their real-world identity. Stakeholders – especially students – now rely on these online channels to stay in touch with what is happening with the school, engage with their fellow stakeholders, and essentially recreate the school community online. 

But it is not enough for a school to merely have a social media presence in name only. Their social channels are a reflection of the values and experience they offer in the real world and must reflect this fact. They must also be informative and engaging so that they become another method through which stakeholders like students, teachers, parents, can feel like they are part of the school community. 

Modern students, especially, are a target group for the school’s social media channels since they already spend so much time online. Social media platforms like Instagram, Twitter, and Facebook are popular mediums of communication for students, especially those in advanced classes. It is thus a natural channel through which the school can also remain connected and engaged with its student body. 

What are the top strategies to implement when setting your school’s social presence? 

Social media management or strategy is an entirely modern field. Originally, much of it functioned on instinct with norms developing organically and the content remaining more or less raw. However, now, while social media still has a casual and friendly tone to it, there are some hygiene factors to consider when deciding on a social media strategy. This is especially the case for schools that have a more serious tone to convey due to their institutional nature and the audience they are dealing with. Below, we discuss in detail some top strategies for social media that will start schools off on the right foot: 

  • Create an official account 

The first step towards establishing your online social media presence is to create an official account. The handle (username) must reflect or relate to the school’s actual name. But it must also have indicators that this is an official account for the school, so followers and friends are not led astray. There are many ways to do this – use official mail ID to set up any communication, link to the official school website, announce to students and parents and other stakeholders about your new social media presence along with related user info. Also, personalize the official account by adding in user photos, banners, headers, etc, that reflect official school visual design. 

  • Do some competitor analysis 

Competitor analysis is not just for competitive corporations. Schools can really learn a lot from observing how their fellow educational institutions use their social media channels. There is an infinite number of strategies to use when handling social media platforms, but some basic competitor analysis will help schools better understand how institutions like theirs represent themselves online. 

Some things to keep an eye out for when doing your competitor analysis is to note the tone of communication for your fellow school, how much they use it as a channel for communication and announcements, the amount of non announcement comments, how they interact with students and other stakeholders and how they keep the content fresh, yet relevant. 

  • Research best practices 

Will specific research of the social media strategies of other school’s is a good way to understand how to specifically run your institution’s account, it is just the starting point. Some endemic best practices exist that ensure the hygiene in experience for the end-user or audience of all your social media channels. These are known as best practices and vary from platform to platform. Understanding these best practices ensures that our social media outreach remains in line with accepted norms, instead of standing out for all the wrong reasons. Best practices also ensure that your school looks knowledgeable and aware of how to behave online, making it a more trustworthy and reliable representation of the institution itself. 

  • Cross-Platform Presence 

Multiple social media platforms serve different purposes. For example, while Instagram is visual-heavy and aesthetically pleasing, Twitter is swift and telegraphic, and Facebook is suitable for longer, more engaging discussions. There is no one singular social media platform for your institution. Instead, it is advisable to create a presence across platforms. There will emerge a platform that your audience engages with the most, however, it is circumspect to at least squat on accounts on other platforms to ensure that miscreants do not use a similar or same account name to create trouble. It also means that stakeholders at the school have an option to use whatever platform they are most comfortable with. It goes without saying, but it is necessary to ensure that the same information is communicated across platforms to ensure no one falls through the cracks about staying in the loop about going on at the school. 

  • Post regularly 

The most popular social media accounts will all have one piece of advice to see success: post regularly and consistently. It is essential that the account remains active – posting on a schedule that is predictable and consistent with the audience expectation. The social media presence of a school must be useful to the stakeholders it is trying to reach in the educational ecosystem, and step one to doing that is to ensure that the account does not seem dead or behind the times. 

  • Be responsive 

Posting regularly on the school’s social media channels is only step one of ensuring your school’s presence remains relevant to the audience. An engaged audience enlivens the school’s social media presence, while also providing continual feedback on what they are interested in, what is useful to them and what they like to see. 

The key way of building an engaged audience is to be responsive across social media channels. This means responding to daily trends in terms of posting content, but also replying to queries, engaging with audience posts, anticipating audience interest and needs, etc. 

  • Ensure appropriate interactions 

So you are posting regularly and building up an audience that is committed and engaged. Unlike more trend-driven account, this is a school or institutional social media account, which means it is necessary to be extra cautious about ensuring appropriate interactions. As a general maxim, it might be helpful to expect that stakeholders interacting with social media accounts of the school maintain the same decorum and civility they would in more direct interactions. This would also ensure that inappropriate language and imagery is not used on a platform being accessed by younger students and for professional interactions. 

Setting expectations with all stakeholders is key over here – giving them guidelines to follow will ensure that interactions remain fruitful and positive across social media channels. 

school website best practices

What Are The Best Practices For School Website?

10 Easy Tips To Help You Create An Effective And Efficient School Website

There is an age-old adage that reminds us that first impressions are often the last and in this technological age, the first impression for any institution, business or organization is their website.

Today, when a parent, a prospective student, employee, faculty or administrators hears about a school or tries to research a school – one of the first places they turn to for information is the school website.

Thus, it is essential for the school website to not only correctly communicate the values and principles of the school and reflect the core ideologies but it should be designed in a way that makes it stand out from the competition while sharing all the best practices in a clear, concise and appealing manner. From ensuring that it is designed in a responsive manner to meeting the various algorithms, there are many practices to create an efficient school website and here are a few

  • Focused Communication Keeping The Audience In Mind

When writing the content for your website it is essential to filter all the messages through the lens of the audience. This essentially means ensure that the messaging is targeted to the readers and appeals to them. For instance when sharing the school rules – ensure that they are relevant to the parents and include all important details like timing, school bus facilities, late comings, attendance, etc. All communications should reinforce your key messages related to school discipline, avoiding all mention on unnecessary regulations which can then be mentioned in the school diary

  • Avoid Using Too Much Jargon In The Content Of Your Site

It is also important to avoid the use of too much terminology or jargon. The use of too much jargon makes us poor communicators and communicating clearly on the website also means keeping it simple, clear and relevant. According to various communication experts, the use of too many technical terms on the website can cause your school to come off as condescending.

  • Ensure That All Your Platforms Have  A Consistent Look, Design, And Message

One essential practice of a good school website is to ensure that your key communication messages, the look of your website including colors and various design elements are the same across all the mediums and platforms.

For instance, if you have a different message on your platform and different message on your flyers and brochures, your audience will be confused. Similarly, the look, colors, and fonts used on your social media platforms like Facebook, Twitter should be similar to those on the website to give your website a consistent and professional look and feel.

Thus it is important that everyone working on your website should be aware of your school logo, school mascot, font, tagline and that every branding guideline must be in place.

  • Create A Responsive And Mobile Friendly Website

With smartphones, tablets and other smart devices becoming increasingly popular, a good school website practice would be to design a website that is accessible and mobile friendly. It is therefore important that the school website be mobile responsive and friendly. Additionally, mobile-optimized websites get a higher ranking boost on Google making it easier for your audience to find your site on various search engines.

Another advantage of designing a mobile-friendly website is that when your audience visits your school site on a mobile device, they have a superior viewing experience which further enhances your school’s reputation as a credible and reputed institute

  • Capture Contact Information For Every New Visitor

It is a wise practice for any website including a school website to capture the contact information of the audience when they first visit the website.

Most of the audience including students and parents who first visit the website are usually visiting the site to browse for information. It is at this moment that schools should have an overlay form to capture their information and them send them personalized information, school updates and information on various seminars to keep them interested in the school.

This is a simple engagement exercise but goes a long way in keeping the school details fresh in the mind of the parents and staying connected to the parents and the students.

  • Creating And Offering Custom Content To Your Audience

Many schools also offer their visitors access to custom content in exchange for their contact information. Custom content is contained in the form of video, pdf, eBooks, slideshows that the parents or the students would find valuable. This could be tips, tricks and other information that will guide the website audience and be deemed as valuable by them.

  • Apply An SSL Certificate To Your School Website

Today, online data security is a serious issue – not only for schools but for various organization, businesses, and institutes. SSL certificates go a long way in keeping your website safe and secure. It offers parents and students the assurance that the school website is authentic and that any personal data shared or any information entered will be encrypted. This ensures that it cannot be intercepted by malicious third parties or hackers.

  • Creating a Smart Information Architecture

For schools, it is also very important to structure the various school website pages, navigation, and content in a smart and efficient manner. This effective organization and structure of website content help to provide a simple and enjoyable user experience to the website visitors and also lowers the bounce rates. Strategically designed and well-organized school information can also play a pivotal role in higher conversion rates.

Thus, small inputs like an easily accessible site search toolbar, a well-placed site map, etc. go a long way in creating a perfect school website with smart information in the architecture.

  • Integration Of Social Media

In recent time, Social media has emerged as one of the most powerful marketing tools available for schools to make themselves popular among their target audience. Today, as more families are spending browsing online, social media makes it easier to reach out to parents. This is why it is important for school websites to use social media integrated into their web design.

The social media component offers schools the opportunity to provide up-to-date content and an authentic inside-look at life on campus through images, videos, and other relevant content.

  • Updating information about the School Management Software

If your school is using a school management software like Fedena, it is important to mention this on the school website along with all the various advantages and benefits of a school management system. This can range from admission management to the school bus and transportation management system – all of which work together to make the functioning of the school and the life of the parent so much easier.

While age-old philosophers often said that the eyes are the windows to one’s soul, it can be said today that the website is the window to an organization’s soul. This makes it important for schools and educational institutes to spend adequate time and effort on their school website to attract the right audience and increase their success rates.

Best Education System in the World

Which Countries Have the Best Education System in the World?

Find out what makes these countries lead to having the best education systems

Each country strives to offer its children the best possible start in life. It does this by aiming to build the best education system it possibly can. As a part of this endeavor, they rely on strong educational policies, committed stakeholders, and the potential of students. It takes many hands to create a successful educational experience for students. Over the years, the following countries have consistently been ranked as having the best education system in the world:

  • Finland


Finland has been ranked as having the best education system time and time again. Their methods are often unusual when looking at those of other countries – there are no score bands, class sizes are small and children’s well-being are prioritized over just quantitative metrics.

  • United Kingdom

United Kingdom

The United Kingdom has long been touted as having the best education system in the world – starting off in the age-old days when children from other universities would be sent off to England for higher studies. Now the United Kingdom uses modern teaching methods and focusing on the diverse needs of a growing population along with addressing labor market demands to maintain its status in world rankings for the best education system.

  • United States of America

United States of America

The United States of America is one of the most popular educational destinations in the world for aspiring students of all categories – from K-12 to university education. This is because it has the best education system one could ask for on many fronts – from attracting the best teachers to accessible public education give for free, to even creating healthy competition amongst students. The United States continues to be a top choice for students aiming to get into grad school, especially, thanks to their status as having the best education system.

  • Canada


Canada is becoming an increasingly popular choice for students seeking to experience the best education system in the world. This is especially the case for students you might find the United States of America and the United Kingdom too competitive or too expensive. Canada becomes a viable option for those seeking to learn from the best education system in the world while also not necessarily going down the traditional route of choosing America or the United Kingdom for their studies.

  • Japan


Japan has consistently produced great which has resulted in it being thought of as having the best education system by many analytics. But unlike a lot of countries that may show great test scores, Japan does a great job of balancing the effects of student pressure and producing good student results.