technology for student

Why technology is important for students?

Even with the passage of time, technology is progressing as well. There is nothing to deny the fact that technology has made the lives of common people a lot more comfortable than what it was earlier. Its plus points are now evident in the domain of education as well.  

Access knowledge at any time and place

The first benefit of technology for students is that they are able to access knowledge at any time and place of their choice. These days, technology has progressed to such a level that no longer is learning confined only to the walls of the classrooms. Gone are the days when the students in schools and colleges had to wait for classes so that they could clear their doubts. This was applicable for all topics out there. They can now use technology in order to clear those doubts. They are able to do it at any place that they choose to and at any time that they are comfortable with.

Technology has also brought forth the concept of distance education, which means that students can take part in classes in a virtual manner as well.

Getting detailed knowledge

Just think of a classroom, which does not use any technology at all. In those classrooms, the teachers are unable to say anything more than what they themselves know. This means that the students would never get to know more than what their teachers know especially if they limit themselves to what they are learning from the classrooms. Things have now changed and much of the credit, in this case, needs to be given to technology. Students these days have access to the internet. In case they do not like what their teachers are teaching or if they are just curious to know about things they can always look up the internet.

Participating in an active manner

Technology has now made it possible for students to take part more actively in their educational process. No longer do they only follow what is written in the book – they are a lot more interested in finding answers to various questions by themselves. They have the necessary leeway to do so because of technology. This leads to active participation and that, in turn, has made them a lot more interested in their studies.             

Greater productivity

Technology has made students a lot more productive than what they were. As has been said already, as a result of using technology education is now no longer bound by geographical boundaries or any particular time. Students now have the tools to keep learning on their own thanks to the advent of technology. This is how the students have been made a lot more productive by the students.   

Recap: How Attendance Management System Reduce Workload And Improve Teachers Efficiency?

Greater motivation

Technology has made it possible for students to get hold of and watch videos and movies on subjects that they may be studying about right now. In fact, a number of schools and colleges are known to show motivational videos to their students on a regular basis as well. This helps them to be optimistic regarding any and every work that they are doing. This is expected to help them in their academic careers as well as their professional ones.

Conclusion

Just like a coin that has two sides technology comes with its ill effects as well. Just as technology has some merits there are some demerits as well. However, in the end, it all depends on the users or rather how they are using the technology. There is nothing to deny however that if used in a positive manner, there are plenty of benefits to be had from using technology. In fact, it can be an absolute boon for them.

attendance management system

How Attendance Management System Reduce Workload And Improve Teachers Efficiency?

The start of every school day all across the world is characterised by a ringing school bell followed by the voice of the teacher calling out attendance. This is a tedious and boring task that is a mandatory job for teachers as they not only need to ensure the presence of the student, but they also need to assign a teacher to time-keeping duties. This is essential because many schools like to record the timing of students and teachers to know who the regular late-comers are and who are regularly punctual so that students can be accordingly reprimanded or rewarded.

All of – this managing time, record keeping, daily attendance can be tiresome for the class teachers, impacting their productive time and eating upon their efficiency.

A new age solution to this is incorporating an Attendance Management System?

What is an attendance management system?

Attendance Management System can be best described as a software application that has been especially designed and developed to record a student’s daily attendance in school. An attendance management system helps to maintain the accurate record of the timings of the student – late comings, early leaving and generate summarized student attendance report for the students by applying various criteria at the click of the mouse.

Attendance management system

Recap: Spreadsheet Versus School ERP Systems – Which One Wins?

Automated attendance management system saves time and resources of the teachers and it helps reduce the heavy workload that they already have. Since all the menial and mundane tasks related to attendance is outsourced to the digital system, the teachers can simply concentrate on the students as all the hefty manual tasks are now systematically managed by the software.

International Children's Painting Competition 2018

Online Painting Competition for Children’s

International Children’s Painting Competition 2018

Foradian Technologies is delighted to announce that the International Children’s Painting Competition 2018 is officially open for entries till 31st December 2018.

Any children between aged 4 – 16 years around the world can participate in the competition.

The participation fee is zero.

This year the International Children’s Painting Competition 2018 being held in memory of  Edmund Thomas Clint. Clint had exceptional skills in drawing and painting from a very young age. His collection stunned art admirers and critics who were astounded by his maturity and convinced of his artistic genius. In his whole span of the lifetime, he had completed 25,000 pictures. Learn and explore more about his creativity, get encouraged so that you can put the best in your painting. 

The theme of the competition is “Kerala”.

How to enter:

After filling out the registration form. The registrants have to submit the scanned image of their painting, the file size should not be more than 5 MB. Up to 5 painting, an entrant can submit.

*Best 2000 pictures will be shortlisted by a committee and published on 15 February 2019. The winners will be declared before 15 March 2019.

Prizes:

Don’t lose the chance to grabs the amazing prizes, the categories of the prizes are listed to the right:

  • Estimated winners are around 110
  • 15 Winners stand a chance to win a family trip to Kerela
  • Solo trips for 10 Winners
  • Amazing Cash Prize

So for what you are waiting for, don’t miss the chance to the part of the biggest online painting competition and win amazing prizes. To get a deeper insight on prize category & competition follow the link: International Children’s Painting Competition Prizes.

School ERP Systems

Spreadsheet Versus School ERP Systems – Which One Wins?

Gauging the efficacy of spreadsheets and school ERP systems

Why do we need spreadsheets or School ERP systems?

Educational institutions like schools and colleges run on efficiency and consistency. Having an organized set up is key to ensure their successful running on a day to day basis. One of the ways to remain organised on an ongoing basis is to use tools and resources that help people keep track of the various processes currently running in an organisation.

To rely on one’s memory or the presence of a single person in charge of execution demonstrates a lack of forethought and accountability. Documenting the execution of processes helps maintain a record of completion that can be referred to at any time. This sort of record or tracking mechanism is also useful for educational institutions that are constantly dealing with multiple stakeholders at any given point of time. Stakeholders like parents, especially, are a key part of the educational process, but often have limited information due to their lack of immediate presence at the physical location of the educational institution. A tracking mechanism that a parent has access to, however, will help them maintain a good connection with the going on’s at their ward or child’s school. It also helps build relationships between the educational institution, teachers, and parents, since it ensures that everyone is on the same page and working towards a goal. The need for tools and resources is thus apparent for an educational institution looking to integrate with its stakeholders.

For most educational institutions starting out with streamlining their processes, spreadsheets seem like the obvious solution to building a method around documenting processes. They are easy to understand and use and most people are familiar with them.

Another, more advanced solution is to use software dedicated to school process management – like a school ERP system. This robust software was built for educational institutions and are tailored to its needs. They also usually have multiple other purposes and can be used as enterprise resource planning software, tracking software, learning management software, etc.

So how do educational institutions gauge what tools and resources they need? Is it all trial and error or is there a method to the madness?

All actions that carry a financial outlay must be considered thoroughly before any spending decisions are made. In most cases, it would be pragmatic to consider one’s budget, the needs of the school — including the size of the student body — current system of functioning, an appetite for change, ease with technology, and capacity for training and onboarding before choosing a tool or a resource. This line of thinking also applies to the purchase of tools and resources for the school, whether it be a rudimentary spreadsheet software or a dedicated school ERP system.

How do spreadsheets help?

Spreadsheets (or if we go by their proprietary name, Microsoft Excel sheets) are an easy way to organise vast quantities of information in a clearly accessible fashion. We discuss in detail below the many pros and cons of using spreadsheets for the purposes of documentation of processes and their execution.

Why do people choose spreadsheets?

Why do people choose school ERP software?

Familiarity of interface

A key advantage of using spreadsheets is that for most people – even Luddites – the spreadsheet user interface is familiar to them. This means that users are not put off by something new that they have to master. Instead, they instinctively start using the spreadsheets to keep track of the various processes and tasks they are involved in.

Not feasible for multiple users or large groups

Spreadsheets were meant to be single user applications. Applying version control works for smaller teams, but for a large educational institution with multiple stakeholders, version control usually fails, making it infeasible to use for larger teams. It is also difficult to use this application in tandem with other people – often times it throws up errors when being used by multiple users, slowing down work processes instead of facilitating them.

Accessibility is high

Most educational institutions have an educator licence which makes spreadsheet software low cost and accessible to them. This software has also become ubiquitous across offices and institutions, making it very accessible to most people and also making it compatible with most desktop hardware. Finally, the ease of use also means that multiple stakeholders with various skill levels would find this an accessible software to use.

Not accessible for everyone

With multiple hardware configurations, operating systems and software preferences, finding a common spreadsheet software choice that works for everyone can be a nightmare. While conceptually, they may all be the same, purchasing a restrictive program that works only under some conditions is prohibitive. Instead, a dedicated school ERP system that is commonly used across gadgets and devices and platforms and operating systems is a better choice – even switching platforms does not reduce familiarity.

The free or very low cost to use

Since educational institutions have low cost or free licences to use proprietary spreadsheet software, most systems would come pre-installed with it. Alternatively, since spreadsheet software has been in use for decades, low cost or free versions are easily available in the market and even online. For instance, when Microsoft’s Excel software cannot be accessed, people often use Google Suite’s Sheets application as an alternative. The low cost makes it an attractive option for educational institutions deciding between spreadsheets and a school ERP system.

Robust software built for schools

Unlike spreadsheets where one relies on multiple workarounds to match an existing school process, school ERP systems match institutional processes at schools exactly making them a breeze to use, School ERP systems do not require users to jump through multiple hoops to replicate school specific functions. Instead, school ERP software represents exactly what it is that a school does.

Recap:  Make your school smart through school management system

The final verdict – Why school ERP system is ultimately the right choice for you

School ERP systems are flexible, robust, dedicated software that work across devices and platforms addressing the specific needs of all stakeholders in the educational ecosystem while still being easy to use. Sure, a spreadsheet might be cheaper, but its lack shows up in the many workarounds and time-consuming processes it demands simple functions like admissions management or fee receipt generation.

Think of investing in school ERP systems as a one-time investment in the long-term efficacy of your school – the software was built to suit your school’s specific needs and requirements, making it the perfect companion for your school’s running. Spreadsheets are a mere workaround that ultimately is too cumbersome for the trouble. In a debate between spreadsheets versus school ERP systems, the school ERP system thus emerges a clear winner.

school smart through school management system

Make your school smart through school management system

The first benefit of having a school management system in your school is that it makes your account related work foolproof and a lot simpler as well. Each and every organization out there needs to deal with the money that it is spending and a school cannot be an exception to this norm as well. Schools also have their own accounts related work such as taking care of fee vouchers, daily collection reports, and paying the salary of the members of the staff. It is common knowledge that even for the most experienced and trained accountants all such work can prove to be problematic at times.

  • Making fee payment easier

With the help of school management software, you can make the process of paying fees for your institution a lot easier than what it normally is. This is the modern era – one where technology and computers reign supreme. So, people too like to pay in the cashless mode. For them, online payment is always a lot more convenient option compared to the conventional methods of payment. It takes very little effort and at the same time, it helps them save time as well. With the help of online payment systems people can pay from anywhere they want to and to anyone that they wish to at any time of their choice.

  • High improvement in security

As far as you – the school management – are concerned one of your top priorities is definitely making sure that the students stay safe at all times. This is where the school management systems today are playing such a critical role with their abundant security features. With the help of these systems, you can now keep track of the transport systems being used by you for your students. You can also get in touch directly with your students, parents, and various other members of the staff.

  • Better management of school inventory and assets

Thanks to the software products being created for managing the schools you would now find it a lot easier to manage your inventory. These packages would help you take care of a wide variety of your assets such as hostels, transport vehicles, and libraries to name a few. You can now manage everything on your fingertips. For example, by using the library management feature your librarian would be able to take care of all the details and keep track of the books as well.   

  • Better communication network

A very fundamental feature of the school management systems these days is that they are capable of improving, and remarkably so, the communication between various stakeholders of your school such as the students, parents, and staff members. These systems come with their apps that help all these people to stay connected to each other at all times. Every piece of information that needs to be communicated between these entities gets communicated without any hitch whatsoever. In some school software products, you would find facilities such as bulk SMS (short message services) that make mass scale communication a lot easier.

Recap:  How School Management Software Can Help Meet Your Aims?

  • Better organization with regards to exam management

One of the most important activities that you perform as a school is managing your examinations. There are a number of tests and exams that you conduct in an academic year in order to evaluate your students properly. There are so many ways in which these systems can help you in this regard. They can help you create question papers, hall tickets, publish results, and generate certificates.

Conclusion     

Apart from all that has been said above these systems also help make the admission procedure and generation of ID (identification) cards easier and faster and they can be configured and customized easily as well.  

 

School Management Software

How School Management Software Can Help Meet Your Aims?

School standards rise with the right school management software

School management software is essentially a computer application or program that helps educational institutions like schools and colleges manage their day to day activities related to school. Its purpose is to essentially manage student data. This might sound like a broad definition but it essentially means that a school management software runs all processes and tasks that involve student data. This could mean everything from managing the admissions process where application data is inputted to a generation of fee receipts per individual additions and deductions on a student by student basis.

How does School Management Software help schools?

School management software is useful to schools who want to externally appear as modern, proficient with technology and forward thinking. Internally, there are a multitude of advantages to using school management software. School management system not only helps you perform daily repetitive tasks more efficiently, but it is also less prone to error, or delays, or disruptions. Having what is essentially an electronic version of your school running via the online school management software helps with its smooth functioning since it increases accessibility and timeliness in response time to any blockers that might crop up during the course of the day.

It is imperative that any modern educational institution, like a school or college, embrace the tools imparted by technology, be a leader in the use of education technology and begin their new journey into a far more connected world by adopting the most suitable school management system into their ecosystem.

Do schools even need aims? How does school management software help?

Educational institutions consistently teach their students the importance of setting goals and working towards them. One can argue, even, that this is the key life skill that formal schooling imparts to students – learning how to have aims in life and figuring out how they can be achieved is what most children graduating from school are aware of. It is obvious why this is necessary for students entering academia or the workforce, but do schools need aims at all? Are they not just an infrastructural entity that becomes a convenient medium where students learn?

This is a short-sighted approach to take to education. Schools very much need aims or goals every year – from improving teaching feedback to building better parent-teacher connect, to something as obvious as seeing higher test scores with each graduating class. Only when a goal is set can work begin. School management software is a resource that helps educational institutions actually action their desires in real life, on the ground, and day to day. It does so by making life a little easier for every stakeholder, especially when it comes to processing work that can be laborious, time-consuming, and error-prone. A more efficient workforce is one that is agile enough to make the many micro-decisions necessary towards having a productive day, week, month, and school year.

What type of aims can School Management Software help you achieve?

As discussed above, aims can come in a variety of forms – ranging from minute to overarching. What is important to ensure that aims are realised, however, is coming up with a roadmap that defines what actions will be taken and what resources or tools are required to effectively manage these actions.

The point of having aims is to also create a plan that helps you achieve them, otherwise, they remain meaningless dreams that come across as inauthentic externally and internally in the educational ecosystem.

School management software is one of the key resources that can actually help an educational institution realise its goals. It does so by easing up multiple processes that affect a variety of stakeholders quickly and easily. The only change is the acceptance of change by those in the educational ecosystem itself. Below, we explore in some detail, some examples of goals that schools can set for themselves in the coming year, and how school management software is a key factor in achieving those goals. These ideas can be extrapolated to meet your own school’s individual goals, keeping in mind specific blockers, enhancers, or rules that come into play.

Enhanced teaching

Better teaching and application of more advanced teaching methodologies is tied intrinsically with the very purpose of a school. This would be low hanging fruit for most educational institutions to aim for. But how can school management software help in this regard? The right school management software will offer features that help with enhanced teaching experiences. A most obvious train of thought would be to see how student data could be leveraged to better personalise teaching – can students of certain learning abilities be grouped together within the school management software? Can teachers focus more on teaching rather than the logistics of distribution of classroom material thanks to the repository they can easily update and share access of within the school management system? The overall teaching experience is better managed since teachers now have access to vast reserves of student data that allows them to track learning progress on an individual or group or classroom level, meaning that they can now intervene or correct their teaching to better suit student needs in real time.

More robust infrastructure

Huge infrastructure expenditures are practically impossible in the face of budget cuts – but a lack of personnel or time can severely affect a school’s functioning. A school management software takes over multiple roles for a variety of stakeholders, essentially performing the job of multiple infrastructural resources or tools. For instance, the administration does not have to dedicate ad hoc personnel to handle incoming applications during admissions since the student management software takes care of all these applicants in a streamlined fashion with no human interference.

Recap: How Does School Management System Help in Managing Financial Operations?

Better communication between stakeholders

Better outcomes are a result of better communication – timely and confident communication helps every stakeholder in the educational ecosystem remain on the same page. It promotes a cohesive team approach to learning, where all stakeholders work together in service of the student. A student management software enhances communication by providing a single window solution to all communication needs via dedicated groups, dashboard announcements, alerts that go to your phone or email, or even private messaging. These communication channels ensure that no one is left in the dark about a student’s schooling.

Better financial outcomes

A student management software might seem like an expenditure that the school cannot justify but look at the many advantages of this single piece of technology. It serves multiple stakeholders in a variety of different ways, reducing time taken to complete tasks as well as eliminating labour costs and overheads. For a school on a budget, a student management software is vital!

student information system

Do Institutions Need Student Information System?

How student information systems help schools and colleges

What is a Student Information System?

A student information system is a platform or application or program that helps institutions likes schools and colleges manage their student data. This can be biographical information for students such as their demographic information, information about their guardians, home addresses, any special notes. A Student Information System also includes learning related information such as what classes they are scheduled for, attendance records, homework, communications with the teacher and their peers, exams, report cards, etc. Finally, student information systems also include student information related to administrative tasks such as fee receipt generation, class scheduling, batch scheduling, etc. Student information systems are essentially a way to digitize and automate processes related to student life within an educational institution like a school or a college.

How Does a Student Information System Help Institutions?

Institutions like schools and colleges are built to run on efficiency. When routines, rules and procedures are not in place and well implemented it results in a collapse of the system and total chaos. This is not an option for institutions that have a serious responsibility like being in charge of minor students or young adults placed upon this. Unfortunately, processes can often
fall apart thanks to overburdening of resources, human error, or just inefficiencies that are endemic to the system, ie, multiple forms and plenty of running around for a simple attested certificate. Instead of aiming for perfection from fallible humans or expecting a culture change in the status quo, it is more sensible to turn towards technological solutions for these process-related actions. This is where student information systems come in.

Student management system, as described above, help educational institutions like schools and colleges better implement and manage their processes – in this case, those related to student life in the institution. School information systems manage many processes, some of which have been
touched upon above. They do this through digitization or automation of repetitive processes that reduce the burden on human employees, help students and parents manage student life more easily, and help management make better financial decisions by making things more cost-effective. Student information systems thus help institutions by overall reducing the far-reaching
the burden of running things efficiently, smoothly, and consistently at all times.

Below are detailed some specific ways in which student information system help various stakeholder – from parents to administration executives to management to students and parents – in the educational ecosystem. These are gleaned from common issues these stakeholders deal with in their interactions with their educational institutions that a robust student information system can, and must, address.

Do students and parents have instant access to check the grades, assignment and attendance?

With a student information system, both students and parents are able to have round the clock, instant access to student information such as grades, assignments and attendance. They also have this access across devices and platforms. When checking for grades, instant availability for both students and parents help them keep track of student progress on a continuous basis. Any deviations from the projected course can be checked into and rectified immediately, giving students the support they need in a timely fashion.

Living in a digital world, students and parents need to become used to all their interactions being across electronic devices and platforms. Gone are the days when students turned in paper assignments. Instead, student information systems allow them to turn in electronic versions of the assignment for review by their teacher. What’s more, teachers can then upload grades and comments for each assignment within the student information system itself. There is no presence like class presence for a system. Attending class, sticking to a schedule, taking notes – these are all the building blocks for a child’s learning. But how does one keep track of a student’s comings and goings in a big, busy, chaotic school? Your student information system can help by displaying attendance record instantly for both teachers, parents and students. Always know where a student is and how she is doing thanks to the student information system.

Is data fragmented or is it stored in a secure place to avoid the risk of a data breach?

Digital warfare is not something out of a science fiction movie. Google data breach and you will see pages and pages of results on how user information is stolen by unethical people for malicious reasons. Institutions have a sensitive student, teacher, and parent data that is often stored in a fragmented way with no security or systems in place to protect student, teacher or parent privacy. Sometimes it can be as easy as strolling into the administrative office of an educational institution and asking for information on some pretext.
A student information system helps address these issues of data fragmentation and data security.

Some student information systems like Fedena offer strong, robust security systems that filter access to private or confidential information that students, parents, and teachers may not want to be revealed to everyone. This means that a student information system acts as a data safeguard, especially when compared to its paper alternatives. Action history and filtered access or logins are the first steps to maintaining this security, and student information systems make this a normalised and easy part of using them.

Is there proper communication among parents, teachers, students and management?

Student information systems are a great tool to ensure free, open, continual, confidential, round the clock communications between students, teachers, parents, and management. Communication in educational institutions is key to their smooth functioning and student information systems like Fedena allow private communications from any place at any time from any device. This means that blockers can be resolved in real time, there is no lag in communication between stakeholders, fear and uncertainty is reduced and channels of communication are always kept open. A student information system that facilitates free and open communication is a necessity in an increasingly connected world.

Recap:  School ID Card design: Design professional ID Cards using Fedena School ERP Software

Do teachers spend countless hours maintaining student’s records to be filed away?

One of the primary differences one will notice after the implementation of a student information system is the reduction in pressure on educational institution staff, especially teachers who will be able to focus more on teaching, instead of wasting countless hours on paperwork and administrative tasks like attendance, scorecards, comments, sharing of materials, that are taken over by the student information system.

Is the admission/registration still not a paperless process?

Student information systems make the admissions and registration process for admitted students entirely paperless – no more long queues outside the school during admission time!

school ERP system

Are school ERP system helping institutions or are they making the management more difficult?

One of the biggest benefits of using a school ERP (enterprise resource planning) is that it can reduce your costs significantly. This is, in fact, the most basic reason as to why people use a school ERP system. By using such systems in your school you can save a lot of man-hours and that in turn can help you save a whole lot of money as well. There are so many things that these systems can do such as collecting fees and taking care of admissions, which is easily the most labour-intensive work that school staff has to do. Since the entire management is happening online you are able to save a whole lot of money as well.

Checklist of how school ERP system is helping institution:

Organizing data in a much better way

With a school management system, you would be able to take care of data related to your school in a proper way and organize it a lot better. With an education ERP system, you would have a lot of ways in which you can store and organize your data in the right way. This, in turn, would help you manage such data properly as well. Since the data is managed properly you are able to access it with just one click of the mouse.  

Data security

This is also one of the major benefits that you get from a school ERP system. In these cases, the data of your school is stored on web servers and as such is in a much more secure condition compared to data that is stored in shelves and other such physical storage units. The main reason for such a statement is the fact that the data stored in such a way has a number of backups. This makes sure that the data stays secure always. You can be sure that you will not get such a facility with data stored in files and the like.

Automated administration

With school ERP software it would be possible for you to automate your school’s administration system. Normally, without such a system you have to manage your entire administration by way of a lot of manpower and there are always plenty of flaws when that happens. At times it is also not possible for you to track these flaws that easily and manage them. There is a lot of important administrative work that you need to do as a school such as collecting fees, managing books in a library, and dealing with admissions.

Management becomes quicker

With the help of the kind of software that we are talking about over here, it is possible for you to carry out various kinds of school administrative work within a much shorter span of time. All you need to do is implement these systems and see for yourself how fast things become. In fact, it can be a lot better than what you may have imagined earlier. This, in turn, helps you focus more on your principal job – providing the best possible education to the students.

Recap:  Benefits of using an online school ERP software for payroll management

Problems of school ERP system

One of the biggest problems of ERP, especially in an educational setup, is that you would never be able to measure your ROI (return on investment). If at the very least you do not get what you want from your ERP implementation you have to regard it as a failure only. If as a school you are not a profit-driven entity it can be hard for you to bear the costs of implementing an ERP system. Apart from buying the system, there are also some real costs such as implementation and planning, configuration, and customization to deal with over here.    

school ERP software for payroll management

Benefits of using an online school ERP software for payroll management

Running a school or an educational institute is not an easy feat where you are responsible for imparting education, managing students, communicating with parents and creating a conducive learning environment. To this, add the daily hassles of administration and it can be an overwhelming experience. But technology has a solution.

Today, schools all over the world are investing in a school ERP software that will be responsible for administrative tasks such as attendance management, timetable management and even payroll management

What is payroll management?

 payroll management is a system that is used by corporates and other organisations to efficiently and accurately to manage the computation, disbursement, and reporting of the employees’ salaries. It is the combination of cloud software, processes, services, other systems that help completely automate the payroll process from the gathering of timekeeping information, updating employee attendance, computation of salary and finally disbursement of salaries and payslips to the employees.

Payroll Management in Schools and Educational Institutes

Any school that has more than one employee with benefit with a school ERP software that allows for payroll management. Paying the teacher and other staff consistently and with no delays not only impacts their morale in a positive way, but it also reflects the company’s financial stability and professional attitude of the school.

Advantages of using an online school ERP software for payroll management:

Schools can handle the payroll process themselves by hiring the accountant and other experts but regardless of who they hire for the payroll, there are numerous benefits of using a school ERP payroll software.

Below are some of the benefit of using an online school ERP software for payroll management:

It Is A Time-Saving Process

Using a school ERP payroll software automates and optimise the entire payroll calculation and disbursement process that saves a significant amount of time compared to manually doing all the calculations. It considers the number of leaves taken, overtimes, and other benefits making the salary process easier than it has ever been. Once a school finalise a payroll format, the same can be saved so that there is no need to create a new format again and again manually.

There are times when smart delegation and strategic decision making can improve your business and allow you to get more done. The management of your payroll is a classic example.

Avoids Making Mistakes And Ensures An Error Free Process

Mistakes in the payroll system can be a nightmare as it not only costs the school financially, but it can also demotivate the employees and cause them to lose faith in the school.  In the worst case scenario, it can also lead to legal problems for the school. However, with the help of an online school ERP software, it helps to eliminate the risk of human error and ensures that no risks are being made.

It Is Secure And Ensures Data Confidentiality

Data security is imperative for all organisations, including in schools and educational institutes. A school ERP system protects the payroll file of the school and keeps all the personal data such as address, bank details etc. safe and secure. This confidentiality is one of the key benefits of a payroll management system as it ensures that only those with administrative rights are only provided to the appropriate users.

It Is A Cost-Effective Approach

As an owner of a school, managing costs and keeping the profits at a peak are one of your responsibilities. These profits are essential for the financial stability of the school and to upgrade the school for the benefit of the students. When the school shifts from a manual system to the online school ERP software it makes the functioning of the school more effective the and this includes an efficient payroll software system that can help schools save you large amounts of money.

Most payroll management systems are based on the cloud and this eliminates the need to invest in various hardware such as physical servers or software packages. An online school ERP software with payroll management ensures that schools do not have to invest in such hardware, or outsource the payroll calculation process or even hire more employees, thus making it a cost-effective option in the long run.

Recap: Why school ERP system is compulsory in institutes?

Faster Calculations

Calculating salaries at the end of the month, disbursing the salaries, preparing payslips and mailing them out can be a time-consuming process that is exhausting and tiring. However, the use of a school ERP system makes the process faster. The administrator can calculate salaries, prepare reports and statements with the single click of a button. This also ensures that the teachers and other staff receive their salary promptly without any delays.

There Is Easy Access To Customer Support

One of the best benefits of using an online school ERP software with payroll management ensures the school has access to an expert customer support team that can guide them on a variety of payroll related challenges. For schools that continue to rely of a manual payroll system, your previous payroll specialist, there is a lot of dependency of one single person. If that person is not available in a particular month, they the salary calculations for that month may get disrupted. However, an online payroll management system ensures that you have access to a team of experts to support you on the workings of your online school ERP software.

There are numerous benefits of using a payroll management system. As you continue to run your school, it is essential to remember that there are times when smart delegation and strategic decisions such as moving to a school ERP system can improve the functioning of your school and allow you to dedicate your resources towards teaching the students an imparting knowledge. The management of your payroll is a classic example of tasks that when delegated to an online system make the operation of your school easier than ever before.

school ERP system

Why school ERP system is compulsory in institutes?

One of the first reasons as to why you should use school ERP (enterprise resource planning) systems on a compulsory basis is to make sure that there is no communication gap between the school and the parents. It is common knowledge that when the communication is healthy it has a positive effect on the relationship as well. With school ERPs, it is actually possible for you to have that kind of communication with the parents and that too on a regular basis. Normally, it has been seen that parent-teacher meetings organized once in a while never serve the purpose that they are supposed to.

why school erp system

Better management of exams

By using a school management system you would be able to manage your examinations a lot better than what would otherwise have been possible. You should know how important exams are – they help you get a proper idea of how well your students are doing. There is nothing to deny that running an exam or a series of such exams can be quite a problematic issue as there are plenty of hassles involved in the same. It takes a lot of time and there is plenty of difficult paperwork involved as well.

Better tracking submission of fees

With a school ERP system, it becomes a lot easier for you to keep track of the fees being submitted to your institution. You should know that everything that is worthy of being learned comes at a certain cost. As far as parents and guardians are concerned submission of fees is one thing that they fear and loathe in equal measure. Apart from the fact that it is a necessary evil and hurts their pockets, for the time being, it is something that takes a lot of time and induces the maximum amount of boredom.

Managing a lot of data at a time

When you have a school ERP software system it becomes a lot easier for you to manage data related to your school and that too by a significant amount. You can be sure that no matter how much paper you use to store your school data it would never be safe enough. At the very least it would not be as safe as having the same data in web-based servers with plenty of backups to boot. This is the reason, why having all the data about your school on paper is wasteful and at the same time not at all feasible.

Maintaining attendance

The kind of system that we are talking about over here makes it really easy for you to maintain attendance related data of your students as well as your staff and management members. This is especially beneficial for the students as we all know that you take the first step towards learning by being present for your education. If you do not show up you do not learn – it is as simple as that. It also needs to be maintained in this context that regular attendance is a sign that a student is disciplined.  

Recap:  Why School ERP System is the key to an institution’s success?

Managing grade-books

This is also one of the most important tasks that you need to perform in the school and with a school ERP system, it becomes a lot easier to do it. Grades are important for the students as well since it is either a vindication or vilification of their work throughout an entire academic year. With these systems that we are talking about over here, you can design a number of exams throughout the year and maintain the grade-books properly as well. This also frees your teachers to perform their primary responsibility properly enough.

gradebook management system

Feature Update in School ERP Gradebook Management System

There is a lot of advancement and change taking place in the field of technology in the recent days. These advancements have empowered the schools to concentrate more on educating the children rather than spending time on daily operations like marking attendance, conducting examinations, managing marks and much more.

The Fedena school ERP system has come out with many modules for the schools to make their administration daily operations run smoothly and in an easier way. Just like any other release, this time Fedena has come out with many new and enhanced features in its latest release 3.6.3, some of which are in the Gradebook Module. There are 2 new features and 1 enhancement in the Gradebook module this time.

New Features:

  1. Import marks and Planner
  2. Reports centre

1.1 Import Marks

Prior to this release, Fedena did not have the option of importing marks or planner. This new feature provides the admin or privileged employee with a mechanism to  Import Marks to upload them in bulk.

To explore this, please go to Gradebook > Manage Exams > Import Marks in the Actions menu. (Refer screenshot 1)

 

Click on Download Mark Sheet to get the CSV file with the student names and subjects. Enter the marks against each subject or activity and upload the file. The Import log shows the list of imports and their status. (Refer screenshot 2)

1.2 Import Planner

This new feature is used to import an existing Planner to a different academic year.  Under the Import Planner, you can also import the Exam groups, Classes associated with that Planner and also the Report setting.

Go to Gradebook > Exam Planners > Import Planner to select the planners and details to import. Click on Import Exam Planner to finish the import. (Refer screenshot 3 & 4)

 

 

 

2. Reports Centre

This new feature helps the user to view all the reports at one place, the admin or the privileged employee can view the reports in Gradebook.

Go to Gradebook > Gradebook Reports (Refer screenshot 5)

There are 3 report divisions under Gradebook Report

  • Student Reports: View and download student-wise exam, term and planner reports.
  • Subject Reports: View and download subject-wise exam reports.
  • Consolidated Reports: View and download Exam-wise report of all subjects in a batch with details like Average marks, highest marks and student rank. (Refer screenshot 6)

Enhancements:

Enter marks privilege

In the previous version of the grade book module, only the admin was able to enter the marks for examinations. If any other employee apart from the admin wanted to enter the marks,  he had to be given the privilege to do the same. With the introduction of this enhancement, Fedena supports mark entry by the Subject teacher and the Batch tutor.

The Subject teacher can enter the marks of the subject with which he/she is associated. For example, if an employee named Mark Watson is teaching English for Grade 1 and Hindi for Grade 2, he can enter the marks and grades of English and Hindi for Grade 1 and Grade 2 respectively. There is no need to provide any additional privilege to enter the marks.

The Batch Tutor will get the privilege to enter the marks of the batch for which he is made a tutor. The batch tutor can enter the marks for all the subjects of his batch. There is no need to give him any additional privileges.

Having explained all the latest features of the module, we would personally recommend you to go ahead and explore all of them in your Fedena today.

customised school ERP system

Why School ERP System is the key to an institution’s success?

The answers lie within your school ERP system

What is a school ERP system?

A school ERP system, like Fedena, is a platform that automates the processes an institution runs on. Right from admissions processing to alumni event organisation, your school management system can ensure that your institution runs more smoothly.

A school ERP  is especially useful because it takes over multiple functions – from organising parent-teacher conferences, to fee processing and receipt generation, to setting up of study groups for discussions based on subject or learning levels, or even to ensure readily available private communication between various stakeholders.

Why do schools need one?

School ERP systems bring schools into the digital world while also making things easier for them. They help schools run more smoothly and efficiently while also reducing labour costs.

Schools are not just a simple interaction where students come in to study and then leave. They are huge institutions that need organisation and consistency to function effectively. When they do not, it is students that suffer the most as they are not given the learning environment they need to learn. It is the role of a school to set up a learning environment that enhances and aids its teachers, administrators and students in doing the best that they can.

School ERP systems can thus help students, teachers, and management achieve their full potential and do the best that they can for the ultimate stakeholder in this ecosystem – the students.

How can school ERP systems make your institution more successful?

Increased efficiency for all stakeholders

The primary job school ERP systems perform well are to take over the day to day processes and long-term processes of a school and perform them. This means that these processes, that were previously being performed by humans, are not being performed by a program. What does this mean for schools? It means more consistently successful processes are carried out. This is because humans are fallible and error-prone. Fatigue sets in. Processes rely on perfect execution on a repeated basis – a platform like a school ERP system is perfect for this endeavour.

Reduced expenditure across the board

Since a school ERP software can take over multiple processes, labour costs and ancillary costs are reduced dramatically. Earlier, one would need a department for each function of an institution, populated by multiple people as staff. There are also overhead costs – for instance, the paper on which admission forms are printed, mailing of fee receipts, the communication costs of setting up meetings, creating schedules for each student, etc. With a school ERP system, all these are now taking place in a single window – reducing the time cost and the material cost of a lot of associated items. A reduced expenditure is something every school can use in these times of budgetary cuts and funding slashes. School ERP systems are the cost-effective way to ensure success for your school.

Better communication between stakeholders

Your school ERP system will contain multiple options to communicate with all the stakeholders in your institution’s ecosystem. For example, students can have class discussions anywhere and anytime through the creation of classroom groups and student groups where ideas can be exchanged online. Parents and teachers have confidential communication about the progress of their student through private messaging options. Management can send a message out to the whole school – students and parents – using the dashboard feature to make important announcements. This reduction in time delays for communications means faster decision making and faster turnaround times – a win-win for all.

Recap: 8 school ERP system features that parents love

More tech-embracing in a digital world

We live in a digital world – this is a fact that cannot be denied. Students of any institution will also be graduating into a world that has highly driven by technology. Does it not make sense that the school they gain their education in also be tech-embracing rather than tech-averse? The use of school ERP systems is vital for building a culture that makes technology understandable and accessible to students from a young age. It also gives them a realistic idea of how things function in the real world – employees do not write letters to each other anymore to share work updates, instead, they use emails. Why should students be turning in handwritten reports, when they could be doing the same?