Universities operate completely different from schools and colleges. Usually, there will be multiple colleges under one university. This complexity of multi-layered management with multiple colleges under the same organization demands an enterprise-level solution to be implemented as the university management system. There are many providers in the ERP software market who provide university management software solutions with prices varying from thousands of dollars to a million dollar plus.
Now a days there are various options are available in the market, but how do you know that which ERP solution fits best in your organization. Well to clear this confusion below we have highlighted few points, let’s see what to considered before selecting a right university management system:
Choosing the Right University Management System
To select the right software for your university it can take months or even years as the selection process is usually a long and detailed process for universities. This upfront effort ensures that you are selecting and implementing software that can provide value to the university for the next 5 to 10 years.
For a school and college, it will be easy to replace the existing management system with new software with the help of data export tools. For universities, the replacement process will take some time as a fresh implementation because of the complexity of data and the upfront customization required.
Form an a-team for the purpose of software selection and implementation. This team can include teachers, administrators, management, and parents. The a-team must contain a maximum of 6 or 8 members. It is preferable to select parents from IT or software background. You can include a member of alumni also. The a-team can be given the complete responsibility of shortlisting, purchasing, and implementing the software. The leadership and management have to provide complete support to the a-team.
The a-team can then start the process by studying the software used in other universities. This is a critical step as you will come to know the different software available in the market and the challenges and advantages faced by other universities while using this software. Document all observations to be referred to while selecting and purchasing the new university management system for your university.
Make a 5 year Total Cost of Ownership(TCO) plan. In TCO, you can include all possible costs expected to purchase and maintain the software for the next 5 or 10 years. This must include all different types of expenses like hardware cost, maintenance cost, salaries of dedicated/part-time resources, customization cost, etc. Check with the vendor for further details of TCO and make sure the vendor also agrees to the same.
After this, you can go ahead with demos from different vendors and accept estimates and quotations for the software and implementation. Based on the points given to the software and its vendor and the budget available, you can choose the university management system to be purchased.
Features To Consider
University admissions are a complex process that involves multiple steps from the student and university side. The application for different courses will vary and can be configured online for collecting applications. Most of the time it also involves reference checking and due diligence for the applications to be shortlisted. All these can be automated using the university management system.
Recording and managing attendance of university students is a primary function of the university management system. This is achieved through the integration of devices like RFID, Biometric, IoT, etc. Attendance is a major element in the grades of university students and only a university management system can automate the linking of attendance with grade books and at the same time reduce the complaints from students and parents.
With UMS, universities can computerize the total examination work. Conduct descriptive or MCQ type questions such as admission entrance test, employee recruitment test, surprise classroom test, subject or topic wise test and more. After evaluating the examination teachers can publish the result, and instantly a notification is sent to students/parents.
Online Learning Management
To simplifies the online learning and teaching Fedena now integrate with various video conferencing system such as Zoom & Big Blue Button; (soon integration with Google Meets and Microsoft Teams is coming in Fedena). This let universities to seamlessly deliver quality-education to students’ without any halt.
Human Resource Management
The human resource modules inside UMS helps the university to manage the teachers and faculty by taking care of leave management, payroll generation, payslip generation, certificate storage, etc.
Even if state-funded, the universities will have to manage the fee collections from students. For private universities, this is one of the primary requirements. To collect fees online and offline and record the transactions in a single system for future audits.
Job placements for all students is a preferred target of all universities. This can be automated through the placement module in UMS. The placement module let coordinators to organize and conduct placement effortlessly, also, students can apply for the placement event online and can check status.
A lot of new technologies are emerging like Artificial Intelligence(AI), Internet of Things (IoT), Robotics, etc. These technologies will play a major role in how universities are digitizing their operations in the future. The university campus will become responsive and smarter. The workload of teachers and administrators will be reduced manifold and we can expect the academic goals to be achieved faster and with reduced expense.
Online learning has become increasingly popular with the advent of new technological tools. However, the recent pandemic has accelerated the adoption of online education in schools and educational institutes across the world.
Today, online learning, web-based learning, and mobile classes are not just futuristic terms, but they have become part of everyday vocabulary for schools, students, and parents.
Let’s have an overview on day to day online learning challenges and their solutions:
1. CHALLENGE- The hesitation of making the initial transition and adapting to online learning
Change is always difficult. For many educational institutions, the initial decision to transition to online classes can be challenging and even intimidating. Even after the switch from traditional classroom and face to face learning to computer-based training has been made, it takes the students and teachers time to adapt to the new environment.
One of the best ways to deal with a traditional mindset that is blocked to online learning is to discuss with the students and teachers about the various benefits of online learning. From the convenience of any time learning to a variety of tools and learning techniques, online learning offers multiple benefits. The initial hesitation can be dealt with by informing and educating about the various benefits.
2. CHALLENGE – Dealing with isolation due to the lack of interpersonal connection with the teachers and peers
A traditional classroom is characterised by lots of interaction in the classroom, which may be difficult to replicate in online classes. For many students, this interaction is a critical component that impacts their learning and motivation. Often without this interaction, the students can struggle with feelings of isolation, unsatisfying learning. Social interaction in the classroom also helps to keep the students accountable and engaged.
Contrary to this belief, online learning is brimming with opportunities for the students to interact with each other. From online discussion forums, emails, messages, SMS. etc students can stay connected in a number of ways. Additionally, with online learning, the classroom interaction is not only limited to classroom hours, and students have the option to reach out to the teachers and peers beyond classroom hours.
EXPERT TIP: School management software allows students to use the messaging system to send instant notifications or messages to a large, pre-decided audience. Additionally, the software has a school news management module to send the latest news and school-related information to the student and always keep them up to date. This ensures that the students are in constant connection with the school are updated and motivated to continue their learning journey.
3. CHALLENGE – Struggling with the lack of motivation in online learning
One of the other common challenges of online learning is the lack of motivation that the students face. The transition from classrooms that have been designed and decorated for the explicit purpose of learning to dining tables and bedrooms can cause a loss of motivation in students.
One of the best ways to deal with this lack of motivation is to encourage group work and group assignments so that students can connect with each other. This method will also help the students to motivate each other towards achieving common learning goals.
For individual goals, one of the most recommended methods is to set up clear, measurable goals instead of open-ended tasks. Many educators also suggest gamified apps, programs, and assignments to help motivate the students. Gamified tasks allow the students to earns points or badges for every task completed on time. They are specially designed for student engagement in independent environments and encourage them to push themselves towards personal learning goals.
EXPERT TIPS: With school software allows teacher to set up tasks and assignments for the students. Customized tasks and assignments keep the students committed towards the learning journey and help the teachers understand how much learning has happened and if there is a need to modify the learning journey.
4. CHALLENGE – Improper Time Management And Online Distractions
With the vast number of social media sites, streaming channels, it is easy to get lost in the rabbit hole of online resources, thus wasting time and getting distracted instead of learning
While a traditional classroom follows a strict timetable, the lack of timetables in online learning can cause the learner to procrastinate. Thus, another common challenge to learning online is learning time management so as to use one’s time wisely.
Educators can schedule multiple assessments and assignments at regular intervals to help infuse a sense of responsibility within the students to work and teach them to meet their deadlines. Similarly setting a schedule plan for the students would help them set reminders for the courses and the assignments.
EXPERT TIPS: Educators can create a timetable for their online learning students using the Fedena software. This timetable will help the students stay focused, thus avoiding distractions and delays.
Keeping online learners engaged and enrolled is a one of the biggest challenges in an online learning scenario. Online learning calls for a higher degree of self-motivation, self-directed learning, and greater persistence and commitment from the learner. One of the best ways to guide the students is to use tools, resources and software that are easy to use and enable the teacher to customize the learning experience to the needs of the students. The use of the Fedena software allows the educators to improve the learning outcome by adapting to the students, aptitude, expectations, and personality.
Today, we live in an age in which online learning and virtual classrooms are becoming more common. Many students even find this method to be more effective than traditional classroom as it is more engaging, with a number of learning tools, suited to each learning style. However, online learning has its own set of challenges and educators need to look for innovative methods to meet and surpass these learning challenges.
ICT – Information and Communications Technology has the proven power to change the world.
This acronym refers to the merging of audiovisual and telephone networks with the computer single unified system of cabling. Thus, ICT includes any communication device – including radio, television, cell phones, computer and network hardware, satellite systems, etc.
Today, ICT technologies have embedded themselves as commonplace entities in all aspects of life. This gives us further evidence that the world is rapidly moving towards increased adoption of digital technology.
The role of ICTs in education is becoming more and more critical. The higher education sector has advanced with the help of various ICT tools such as laptops, smartphones, whiteboards, smartboards, digital cameras, projectors, video conferencing tools, audio recording tools, and many more.
However, ICT has benefited the higher education sector in more than just new tools.
Let’s see how ICT has evolved the higher education :
1. The Role Of ICT In WHAT IS LEARNED In Higher Education
Traditional teaching has revolved around content with great emphasis laid on textbook-based learning. The teachers headed the classroom and used lectures, tutorials, and presentations to help the students understand the material being taught.
With the introduction of ICT and various EdTech tools, students are no longer restricted to learning from the textbook, class lectures, and presentations. With the help of the internet and ICT tools, higher education learners can access a variety of sources for information, including videos, documentaries, podcasts, and speeches by experts.
The sources of learning are endless.
The onus of learning has also shifted from teachers to the students as there is an increased focus on student-centered learning that is based on the access of information. This has also changed the role of the teachers from being content experts to being guides and mentors for the students.
It is opined that as students and teachers gain access to higher bandwidths on internet connectivity and more direct forms of communication, the trend of student-driven learning will continue to grow in higher education institutes.
2. The Role Of ICT On HOW STUDENTS LEARN In Higher Education
ICT is not only influencing, changing, and supporting the content that is being learned in higher education institutes but also changing the way students are learning.
There has been a systematic movement from content-centered curricula to a competency-based curricula with the aid of various ICT tools.
Similarly, there is a movement away from teacher-centered learning to student-centered forms of knowledge. ICT has facilitated a modern learning approach where students are encouraged to take responsibility for their own learning.
Students are increasingly turning towards the web and online subject matter experts from who they will learn, thus creating an environment of independent learning.
3. The Role Of ICT On WHEN STUDENTS LEARN in Higher Education
In traditional high schools, colleges and universities, institutions provided minimal choice for students for when the learning would take place. Typically, the students would accept the learning schedule prepared by the institute and follow the same
The use of ICT tools allows students to optimize their learning experience by choosing when they wish to study based on their routine or body clock. Learners are free to participate in learning activities when time permits or be assured of no interruption. This freedom and flexibility have significantly increased the opportunities for many students to participate in formal programs.
It has also provided learning opportunities for many more learners who previously were constrained by other commitments.
The use of online technology learning has enabled learning to become an activity that is no longer set within programmed schedules and slots.
The various technologies can provide asynchronous support for learning so that the need for real-time participation is avoided while the students can benefit from the communication and collaboration that the online system provides.
It is not only students, but even teachers benefit from these tools as they can decide what periods in the 24X7 envelope can be utilized for teaching and interacting with the students?
4. The Role Of ICT In WHERE STUDENTS LEARN In Higher Education
The continued and increased use of ICTs has also changed where the students learn.
While the concept of flexibility in the location of education is not new to the prevalence of distance education programs for years. Yet, for most institutes, students do not choose the place of their location.
With ICT and advancements in EdTech tools, off-campus delivery of courses is an option for students who were unable to attend the class for any number of reasons.
Additionally, the use of ICT tools instead of a traditional classroom setting has given way to learning in work-based settings with students able to access courses and programs from their workplace.
The advantages of education at the location of choice is not only increased convenience to the students but also financial savings and time-related savings with travel.
The concept of technology powered ‘any place learning’ also ensures that learners enroll in courses offered by any institute across the world rather than only applying for local educational institutes. The advantages of this include extended course offerings and the opportunity to digitally interact with co-learners and students from differing backgrounds, cultures, and perspectives.
In conclusion, Higher education systems have grown exponentially in the past few decades to meet the increasing demands of quality education. The swift advancements in ICT have also helped to propel the higher education sector to serve the students and teachers better.
Today, ICT applications can provide many options and choices and for the students and institutes can create competitive edges by offering these choices to their students.
This is a complete guide to the College Management System.
In this all new guide you will learn about:
What is the College Management System?
Who can use it?
How online configuration is better than offline?
How to choose?
How is Fedena better than others?
So, if you are looking to digitize the daily operations of campus you will love this guide.
Let’s get started.
All colleges are currently pursuing the digital transformation trend which helped other industries like banking, manufacturing, commerce, and corporate organizations to streamline and improve their operational efficiency. The digital transformation benefits the colleges in multiple ways like saving time of faculty, storing and analyzing the academic and administrative data, engaging the students through encouraging digital culture, improving communication, etc. The digital transformation in colleges is achieved by implementing a college management system.
What is the College Management System?
A college management systemdigitizes the entire operations of a college starting from the marketing activities to admission management to classroom management to human resource management to finance management. It digitizes the daily chores of your campus as well as helps in managing the administrative, academic and non-academic activities from a single platform.
This approach benefits by having only a single username credential for everything connected to the college and also the future analysis of the data captured by the different modules in the software.
The college management software is an evolved form of management information system(MIS) which is a tool that can be used to collect and analyze the data from the college operations. This data is used by management to make the right decisions.
Another form of MIS is a student information system(SIS). It contains all data regarding the students of the college. And the reports are concentrated around the academic performance of the students. Both faculty, as well as management, have access to student information systems to track the progress of the students. The management information system will contain data from finance and administration above the usual student performance data from SIS. Until recently the colleges were using separate software for MIS and SIS. The functionality of MIS was achieved using spreadsheet software like MS Excel. The student information system is a complicated system to handle by a spreadsheet alone.
In college management software, it will contain the functionality of both the student information systems and management information systems. It will manage the entire life cycle of a student, parent, and faculty within the college and also will manage the financial, academic, and administrative activities of the college.
Different kind of Institute can use this software for campus daily task management
This software is built for colleges, universities, and junior colleges. Along with these three, the vocational institutes and other specialized institutes can also use this solution in their organisation ecosystem. The college management software takes care of the special needs of campuses and is easily used by the admin, teachers, students, parents and management team.
If college management software is implemented properly it can improve multiple processes in your college and can help you achieve academic and business goals faster while reducing the expenses.
How College ERP Software’s Online Configuration is better than Offline?
The college management software can be configured either online or on-premise (offline). Setting up and configuring the software offline is a more traditional approach. With the availability of fast and stable internet everywhere, more and more colleges are choosing online software. Both approaches carry their own advantages and disadvantages.
The traditional approach of configuring the software on-premise gives more control to the college and can be claimed to be more secure but will be very costly to set up and manage. This is because of the upfront investment required in purchasing the hardware to host the software and the maintenance cost required to hire full-time server management expertise.
On the other hand, the online software configuration is less costly and also carries multiple other benefits like increased collaboration, improved security, automatic software updates, etc.
Core Modules of College Management Software
1. Admission & Marketing Management
The marketing possibilities of a college management software are achieved through the enquiry module which acts as a simple CRM for collecting and managing admission enquiries. This functionality is further linked to applicant registration and admission modules where the entire admission life cycle of the students is captured in a single database.
2. Fees management
This functionality helps to simplify fee collection on the campus and provide meaningful reports and timely alerts to parents. The alerts and notifications are sent to parents regarding the upcoming fee collections. Parents are provided with the option to pay the fee directly from their mobile phones without the need to visit the campus.
3. Attendance management
One of the most used functionalities of a college management software is the attendance management module which is used to record the subject-wise or daily-attendance of a student. This can be done through the teacher’s laptop or through the mobile app. The alerts are sent automatically to parents. There are also RFID and biometric hardware integrations available to minimize the manual intervention required in attendance taking.
4. Parent-teacher & teacher-student communication management
The different modules available in college management software can help in improving the efficiency and effectiveness of parent-teacher and student-teacher communication. The mobile app available with the software is an excellent tool in making sure that all the communications are received and acknowledged by students and parents. This is achieved through the push notification available in the mobile app. Also, there are various other tools in customizing and automating the various communications on the campus.
5. Timetable management
The timetable management module provides the functionality for efficient organization of all academic and non-academic activities happening in the college and then provides predictable routines for students to follow. Students and teachers can access the timetable from their mobile app. The software also provides a master timetable for the principal and teacher’s timetable for all teachers.
6. Human resource management
The lifecycle of a faculty from joining the college to leave management to salary management is automated using the human resource management module available in the software. This provides a single place for storing all employee-related information including payslips. The payslips can be accessed by faculty directly by logging in to their respective dashboards.
7. Examination management
This module helps is setting-up examination calendars and managing the notifications of the same. The examination details are further linked to create grade book reports of the students. Also, there is an option to conduct online examinations for students.
8. ID card generator
This module allows the automated design of ID cards for students and faculty with minimum configuration. The ID cards can be generated individually or in bulk and can be then printed for usage by students and faculties.
9. Gradebook management
The college management software generates the grade book(report card) which can be accessed by parents and students from their dashboard. Options are available to configure the grade book according to the requirement of the college.
10. Library management
The library management module takes care of all library-related activities from searching for books, issuing books, tracking of books, etc. Library management with barcode integration is one of the most required modules by colleges.
11. Inventory management
This module takes care of the college’s purchase orders, goods’ invoices, in-house stock management, equipment, and other assets tracking. It also generates detailed asset reports.
12. Placement management
This module helps the colleges to plan and streamline the campus placement activities. You can plan the campus recruitment drive, track applicant status, and provide instant result announcements.
There will be hundreds of reports available from college management software to help with various decision making. This includes the default reports in each module and also the fully customizable reports available from the custom report module.
Fedena College Management Software comes with 50+ features which help in mitigating the work efforts and aid towards increasing your productivity for managed growth. Visit our feature page to explore all features.
Major benefits of Fedena Campus Management System Software:
1. Saves precious time
The major benefit of college management software is time, professors and other faculty can save by the proper implementation of the software on the campus. With the different modules available for daily usage like attendance management, fee management, automated notifications to parents and students, etc. faculty can save precious time which would have been spent in administrative activities in the absence of college management software.
2. Customizable & Affordable
The features and functionality of various campuses vary from each other therefore we offer tailor made solutions. We offer customization according to the institute’s needs. Apart from this, Fedena college management software is an affordable solution and comes with no limits on the number of students, teacher, and parent logins.
3. Comprehensive Training & Support
We provide full fledged training sessions and support after implementation for the users. On our support page users can explore feature based tutorial videos which help in letting users learn the functionality of this system in their own time and pace.
4. Data Security
Data security is one of the key benefits of college management software. As it ensures that students & staff members personal data remain protected from unauthorized or malicious access. We also offer data backup facility.
5. Multi-Campus Management
There are various institutions that include multiple branches under them. To manage a group of institutions from a single platform we offer multi-institute ERP software. With this application, admin gets a bird eye view on all branch operations from a single dashboard. To know more about, visit our Multi-School Management System.
How to choose the right college management software for your college?
Once you understand the benefits of a college management software, you will be interested to purchase a new college management software or upgrade from the existing software that may not be serving you properly.
So it is very important that you choose the right college management software that suits the unique system and process of your college.
The first step is to study the software used in other colleges like yours. Collect information from as many colleges as possible and make a list. Also, collect from them the benefits and challenges faced by these colleges. This will be a good starting point to understand the software market in your geography
After that understand the total cost of ownership of the software by comparing it with the next 5-year operational plan. How many students will be there in the next 5 years? Will the college maintain the same student intake or are you planning to grow and expand? This is important as the software price may be dependent on student numbers. Check with your vendor for more details on five-year pricing.
The next step is to understand the features of the software and check whether it fits with your unique requirements. This can be achieved by creating a small panel of faculty to select and manage the college management software.
Along with the above step, you can also decide to host the software on-premise or online(SaaS). With present trends, you will most probably choose SaaS.
One of the biggest challenges for teachers across the ages has been to keep the students in the classroom engaged and attentive to the content that is being taught.
Over the years, innovative and enterprising teachers have come up with unique ideas to help the students connect with the subject. From introducing games to the students to including video to make the topics more relatable to the students and to boost engagement rate between student and teacher
In recent times, the introduction of technology in the classroom has helped enrich and enhance the pedagogical process. Tools such as Interactive Whiteboards, Virtual Reality, Augmented Reality, Video and Game based learning among many others have transformed the new-age classroom and made learning more interesting than ever before.
Learning in the Age of COVOD-19
Today, the world is changing once more as work-from-home and learn-from home is the new mandate in almost every part of the world. In this scenario, schools have adopted virtual classrooms as the new norm and educators are making every valiant effort to keep educating kids as best as they can.
While these online classes, ensure that the education of the students in not interrupted, teachers do not have any prior training programs for virtual or remote teaching. As a result, many teachers continue to replicate what they do in a classroom, but they are not always successful as they struggle with disengaged and demotivated students.
To engage with students in a virtual classroom, it is important to shift the way of thinking and learn to adapt to newer methods.
Let’s see what are the new ways to keep student engaged in Virtual Classroom:
1. Prepare in Advance
Just like a traditional classroom, a virtual classroom also needs the teachers and the students to be prepared in advance. A useful tip will be for the teachers to create a list of all the things the students need and then to send out the list to all the parents so that they can prep the learners with all the resources. These can include books, texts, stationary etc.
For teachers too, they can test out their slides with the font sizes, colours, template designs and screen ratios to ensure on- screen readability. This preparation can also include an audio clarity test.
2. Set the rules at the beginning
Just like the teachers, the students too are not familiar with the concept of a virtual classroom and hence teachers can start every morning with familiarising the students with the rules of a virtual classroom. These rules can include guidelines on mike, camera, chat etiquette for the students to follow.
3. Create a reward system for the students
One simple way to engage the learners in the virtual classroom is to introduce short-term and long-term goals and rewards into your online classroom. Rewards such as positive feedback, virtual points, badges can go a long way in reinforcing the learnings and motivating the student to engage better in the classroom
4. Questions, questions and more questions
In an attempt to keep the students more engaged, it is important that the teacher ask as many questions to the students as possible. Instead of just reading or explaining the lesson to the students, questions allow the lesson to be more interactive and hence keeps the students engaged. Teachers can ask the five W and H questions related to the lesson – What, Who, Why, Where, When and How.
The teacher must also encourage more questions from the students to augment the engagement levels in the virtual classroom. Many experts also suggest that teachers can keep a count of the number of questions each student asks, to ensure that all the students are engaged and attentive.
5. Keep the class short and lessons crisp
Learning online is a huge task, especially for younger students who may find it daunting to sit before the screen for long hours. By splitting content into smaller more manageable bite-sized chunks, educators can help to keep students to stay engaged and feel enthusiastic about the virtual learning experience. This is also a good way to abate online learning fatigue.
6. Continuous progress check-ins
One of the easiest ways to remind students of the previous lessons and help them feel connected to the class is through short-term progress checks. These can include revision, assignments or quick quizzes on previous topics to jog the student’s memories and help them connect the dots between the classes/
7. Building a student teacher bond
Just as some students do not connect in a traditional, physical classroom because they feel invisible and believe that they have no valuable inputs, similarly many students may also feel that they will not be missed in the virtual one. Additionally, some students do not find their teachers very engaging or are unable to relate with them. For such students, teachers can try building a relationship, getting to know them though a video or voice call outside of the classroom to help them feel motivated.
Other small tips can include asking the student for their opinion in the classroom, giving positive and encouraging feedback etc.
8. Use the flipped classroom model to engage the students
Using the flipped classroom model, teachers can send students resources such as texts, videos, podcasts, etc., to provide background knowledge to the topic being learnt.
The actual learning time in the virtual classroom can then be used for subsequent learning activities like group or one-on-one discussions. This will ensure that the precious time in the classroom is used to strengthen the understanding of the concepts, while the students stay interested and motivated.
For many students as well as for teachers this adaptation from a traditional classroom to a virtual meeting space for learning is not easy.
Today, teachers need to remember that the need of the hour is for unlearning their processes and teaching method and look for new ways in which they can harness technology to teach better and made a stronger impact on their students, who are also struggling in isolation without their peers.
Due to the recent COVID global pandemic, the usual methods of operating schools and colleges have changed. And with these changes, the old operational management systems and processes are not enough to handle the scenarios emerging from these unforeseen changes. More and more schools and colleges are shifting to remote learning technologies by implementing online classrooms.
The online classrooms are helping the management to conduct the classes without any obstacles posed by the COVID and the teachers are learning more advantages with online classrooms that were not known before. So we can expect the schools and colleges to use online classroom tools even after the pandemic is over.
Along with the advantages, there are some challenges faced by teachers and administrators in the way online classes are conducted which is not aligning with the rest of the school operations. Attendance management is one of the key challenges.
How to ensure the regular attendance of all students and even if attendance is achieved how to track the attendance quickly?
How to maintain the focus and engagement of remote learning students?
The following tips will help you in keeping track of the student attendance during online learning:
The tips are equally applicable to schools as well as higher education organizations
1. Manual Attendance
You can take manual attendance like how you used to do during classroom teaching. This can be done through pen and paper(attendance record book) but the process will take some time in marking attendance. And if you are taking note of only the absent students, the process can be completed fast. But the experience is different from offline classes, the students can drop out randomly from online classes and you may not notice the same when the number of students attending the class is comparatively higher than what you can manage.
Because of this, you can try student attendance management system as it accurately record the attendance without putting much effort and at the same time can generate reports in a single click.
Create separate google forms for each class. (Please note the difference between google spreadsheets and google forms).
Google form is like a poll or survey which the students can fill up to submit.
The date and time details will be automatically captured by the Google form.
Students will have to simply fill the form with their names. Also, make the email login to be mandatory to submit the google form.
This can prevent proxy attendance to a certain extend. Even though this method looks simple and perfect it can become cumbersome to manage the attendance this way for every class.
3. Video Call by all Participants (if feasible)
This is the best way to ensure maximum engagement from all students by allowing the camera ON by all the participants.
Again this looks like a good idea but not that much practical because of the high bandwidth it will take up. And all students may not have access to high-speed internet. So one approach can be to enable the video during the starting of the class and disabling the same after the classes are over. This method is also not immune to random dropping out of students as explained in the first point.
4. Questions to Random Students during Class
This is one of the best methods to ensure the engagement of students during online classes. You can ask random questions about the topic being covered in the class. Instead of asking any particular order, pick a random learner, and ask the question. This will motivate all students to focus on the online class. The answers can be taken either as audio or chat provided with the online classroom platform. Ask questions randomly throughout the class.
5. Timed Assignments
The usual assignments process can be improved by adding timing for submitting the assignments. Accept assignments only on a particular time window. If the e-learning platform does not provide this feature, find out workarounds like temporarily deactivating the submission forms, accepting assignments as emails, etc., Connect assignments to the contents provided in each online class.
6. Short Quiz/Poll after the Class
This is one of the best tips in the list that is very effective and easy to implement. Immediately after ending the class, send out a short quiz in the form of a survey or poll to all the students who participated in the online class. There are various tools available for this. Both paid as well as free.
Most of the e-learning platforms and student information software provide this feature by default. It will collect the timestamp and email id of the students along with the answers to the quiz.
Prepare the quiz well before the class start and share it with the learners while the class is ending through the chat available in the online tool or send as email.
7. Discussions During or After the Class
This is an effective way to improve engagement. Instead of one-way communication, engage the learners also to participate in the teaching. This may not be applicable to all subjects and all topics. So it has to be either limited to the start or end of the class. Both ways will ensure students are actively participating in the classroom training
8. Analytics Provided by Education Platform
Instead of trying different workarounds, look for attendance, and participation analytics provided by the learning platform. Advanced software provides attendance and engagement data that can be easily exported. Ask your vendor for more information. If the tools are costly then opt for other tips provided on the list
9. Lesson or Learning plan shared with Parents
For schools as well as colleges it will be a good idea to engage parents also in the online learning process especially if the students are joining from their homes. Parents do not have to participate in the classes, but they can have an overview of what is being taught to the students. This can be achieved by sharing lesson plans in advance before the class. This will keep parents also motivated to track the learning progress of the students.
Other than the tips given above, you can also think about other methods. Some schools and colleges are completely skipping grades based on attendance by introducing accountability based on work done instead of online attendance. You can also think about similar strategies.
Anyhow it is a good practice to keep track of the students who are attending the online classes. Inclusion of the attendance data on the grade book performance is a strategical decision for the management of the schools and colleges. Also if any students are showing low attendance in online classrooms, check for core reasons by contacting their guardians.
COVID-19 has affected almost every sector of the economy, and higher education is certainly no exception. In this challenging time, the enrollment leaders are using every trick or strategies in their playbook to meet their yearly enrollment goals.
This crisis has not only decreased the student registration but also can bring new patterns into existence like over-admissions, increased competition, localized higher-education and more etc.
And since this is not the first time humanity is going through a crisis like this, there is strategy advice from experts and experienced education leaders on how to manage the expected challenges in student admissions and also how to prepare well for future crises.
To help you manage this situation successfully, here we are sharing the steps which help in managing the entire admission process online.
Pre- Admission Process – Here is how increase the admission rate without causing any risk to students or employees
Step 1: Embed the admission enquiry or registration form in the school website or social media platform
To avoid the physical presence of students or parents institute can embed the admission enquiry form in their website or promote it on social media channel. With Fedena applicant registration module you can create a registration or enquiry form and add it on dedicated landing page. This helps in automating the admission enquiry collection from different sources online. Once it is collected the admin can go through all the application and sort the applicants based on various parameters like date, course, academic year, etc
Step 2: Increase your bandwidth. Create an a-team for enrollments
In these difficult times, you should consolidate and reallocate the resources to the most pressing problems. Create an a-team for enrollments from the existing human resources of the school or college. The members of these teams can focus on their goal of improving the falling enrollments. They can access the applicants registration, review them and contact the leads immediately after they submit the form . Strategize the communication with leads multiple times and nudge leads with right alerts and timing. Keep them engaged until admission is completed and handed over to the academic process.
Step 3: Engage parents along with students
If you are the leader of a higher education organization like college, you can engage parents along with students. Students may not be responsive to most of your communications. So connect with the parents to improve the enrollments. Parents will share you feedback on how to improve the enrollment process and also their challenges and fears. This will give you information on what is happening in the market and how to improve the same.
Step 4: Verify Documents and Collect Fees Online
After sorting the applications and understanding the parents/students requirement an admin can take the admission process to the next level i.e verifying the documents of shortlisted students. To eliminate the risk of fraudulent activities the school ERP system offer document management module which allow students to attach their original documents digitally & helps admin in verifying the documents of pupils.
To reserve the seat in institution, parents can submit the admission fees online in just a click.
Step 5: Batch & Subject Allotment
Once the application has approved by administration team, they can allot batch and subjects according to their interest they have marked during the registration. Also save students details in one place.
Post -Admission: Here is how to keep students engaged after they get admitted in institution
Step 1: Give Virtual tour of Institute
Once the students get admitted to your institute enable the virtual school and college tours. There are many freelance providers doing this service. If not done already, you can create a gallery of photos to create and effect of visiting the campus. Make sure the photos are grouped and ordered properly.
Step 2: Plan for Online Classrooms
With the long term impacts of this crisis still unknown, for newly admitted students plan for online classrooms. Many schools and colleges have already started this concept. So this will give some kind of predictability in running the upcoming academic year successfully. And further improving enrollment.
Step 3: Take feedback from parents
Do not forget to feedback from parents as it help in understanding that what challenges they are facing while keeping a track on their child progress, and in which part institution can make a progress. The positive perception of parents toward institution helps in increasing the admission rate
As we know that due to coronaviruspandemic the schools and colleges has been closed from a long time. No doubt, this is the crucial time for education sector to invest in online admission system so that you can improve their enrollment rate.
To help you with this situation, Fedena is offering various module which help you managing the crisis better such as the enquiry module, admission module, communication module, etc., TheEnquiry module work as a CRM tool to help you in collecting leads for enrollment and managing the leads. The Admission module takes care of enrolling the finalized students in different courses and batches of the school. The Communication module is integrated with SMS and email to send alerts and notification to different users. Try it today, free trial avail for 14 days.
Check Our Guide To Help Schools Stay On Top Of Daily Operations During Social Distancing
The social isolation mandate is changing business dynamics all across the world. As we get ready to step into the ‘new normal’ it is essential for all organizations, especially for schools, colleges and educational institutes to find new ways to function and grow.
Towards, this end and in keeping with the directives from the government, many educational institutes have organized online classes for their students. These online classes and collaboration tools keep the students engaged and connected with the school and teaching staff while ensuring that they are safe in their homes.
However, for the school staff and the administration teams, staying on top of daily operations, whilst maintaining all the regulations of social isolation can be very challenging.
For these schools, embracing technology through school management software is the ideal solution that can help them with day-to-day school operations.
Here are a few functions of school team that can be efficiently managed remotely with the help of School ERP Software:
1. Managing new admissions and applicants Enquiries
For school and colleges, managing new admissions and addressing new enquiries in one of the most essential tasks. However, this major activity does not have to come to a complete halt due to cities being on lockdown mode. The school ERP system allows institutes to automate the admission process including registration, subject assignment, document submission, advance fee submission, and batch allotment.
Additionally, the school can also send out automatic mails to the parents to remind them additional information related to the school admission process such as essential dates, processes and lots more.
2. Fee collection & receipt generation
Instead of the parents and the students standing in long winding queues every month for the payment of various fees, the school staff can use the school ERP system to create an online payment system for the fees.
This system can be set up and customized for the students to include transport fees, hostel fees as well as to calculate discounts and rebates. This automated system can send out regular reminders to the parents to avoid defaulting.
A well-designed school ERP software will also include a report generation module to help the school staff create reports related to the collection of fees. The same system can also send automated fee receipts to the parents after the payment of fees to complete the transaction.
3. Staff / Team Meetings & Task Allocation
Staff meetings have a pivotal role to play in any organization. They help keep everyone informed and up to date about the various happenings and let you collaborate together as a team. They are also a tool of collaboration where team members can allocate tasks, provide each other feedback, sharing ideas and stay engaged in a purposeful manner.
During the social isolation, the school ERP system allows the school to organize the staff meeting through virtual discussions. The Discussion module in the school ERP system allows the teachers and staff members to interact with each other and share their views through posting comments.
The Task allocation module can not only be used to assign tasks to staff but team members can also use this module to update the team about the task assigned to them and get feedback on the same.
4. Online examinations, assignment creation and report card generation
Due to the current pandemic situation, many school and colleges have had to postpone their annual examinations. The use of a school ERP system allows for the school to conduct online exams for the courses that they offer.
These online exams allow for easy and quick evaluation of the exams and tabulation of marks. This allows parents to get instant alerts and notifications on the performance of the student instead of waiting for the report card day.
The teachers can also use the assignment module to distribute homework to the students, collect completed work, review it and provide feedback to students.
This entire process can be easily managed online by the staff and the school students can continue with their learning process without any hindrances.
5. Attendance management for the students and the staff
An online attendance management system automates the mundane task of daily attendance taking in schools.
When the students are learning from home or the staff are working from home, the online attendance management system allows the school to maintain accurate records and generate summarized student attendance reports.
These attendance tracking tools are designed primarily for use in schools and can be used to generate reports of the performance of the child as tabulate the attendance of the staff for salary computation at the end of the month.
6. Data management
Schools are repositories of a large amount of information – from student related data to legal and financial information associated with the school. However, when working remotely or when working from home, it is impossible for the school staff to access this data that is stored in large files and documents.
However, when using a school ERP software, this same data can be stored in a cloud system online and accessed easily from the any desktop or smart phone. This data can be customized and information can be added for any no. of records and report keeping.
As schools prepare themselves for the new academic year, various technological tools can help schools prepare themselves to function seamlessly which maintaining all the norms of social isolation. The use of a school ERP system like Fedena can help schools continue to engage, educate and communicate with the students, teachers and staff.
With the recent COVID pandemic, many schools across the world are moving to fully online classrooms. Previously online classrooms were mostly preferred by higher study institutions and now it is adopted by schools also including kindergarten schools. The advantages of online classrooms for schools is the maximum reach for the lowest cost as most of the online classroom tools are available for low pricing and have flexible plans to choose from. The other advantages include the reduced costs of infrastructure maintenance as the students are participating in the courses from their homes. The advantages for learners are also manifold including the savings from the daily travel and the ability to participate and learn from the comfort of their room.
The following are the steps you can follow to set up and operate your online classroom:
1. Choosing the right platform
There are plenty of solutions available to set up online classrooms. This includes simple video collaboration tools and advanced learning management systems. Choose the product according to the complexity of your school operations. You may not have to select high-level features to start with. Check with the platform if there is an option to upgrade the plan at a later time. Look for a solution that caters to other schools similar to your school.
2. Get inspired by other online classrooms
Take inspiration from other schools that are using online classrooms. Check within your immediate network for the schools that have recently started using online classroom tools. Do not limit to one school to get inspiration. Look for as many online classroom case studies as possible. Then compile a list of best practices and try to follow the same with your online classrooms.
3. Create the school profile and setup branding
Once you selected the platform provider, then it is time to set up the profile of the school and spend time on designing the online school branding. You can seek help from the platform provider as most of the platforms will provide free training on setting up the online classroom for the first time. Make sure you are using high-quality designs to represent the school branding.
4. Prepare the Offline Tools
You need offline tools like video cameras and accessories to record the classes for uploading. If this demands upfront investment in cost and teachers’ training, you can start by recording the classes on mobile phones. These classes can either streamed live or recorded to upload and share later. Some tools provide the feature to auto-record the live streams for accessing later.
5. Digital Tools & Online Integrations
If you are using a high-level learning management system, you will require other digital tools like presentation tools, video editing tools, documenting tools, etc. Along with these, you can look for experience-enhancing integrations provided with the online platform. Check in the vendors’ integration library to improve the online classroom experience. These integrations can also save a lot of precious time by automating the repeated tasks.
Once the platform is ready and all the basic contents are also ready in the form of documents, presentations, and videos, you can start creating the first course. Create the course divided across lessons and subjects. Take the online course from the provider on how to create an engaging online course.
Always look for ways to innovate the course creation and presentation. Go a step further from what you have learned from the tutorials and other online classrooms. There are various ways to innovate starting from the recording of the video to the arrangement of course contents. You can take inspiration from professional youtube content creators.
8. Invite Collaborators
Once the course is in progress, you can start inviting collaborators without waiting for the course to be complete. The collaborators can be other teachers in the school or other subject experts. Collaborators will help you create the content and can point out any mistakes in the course content. Most of the tools provide option to leave comments by the collaborators.
9. Invite Learners
Once the courses are created and all identified mistakes are corrected, you can invite the learners. This can be done in bulk or step by step. Depending on the platform’s features you can invite learners by their mobile numbers or email id. Set the privileges of the collaborators and learners according to the options given in the platform.
10. Schedule Automatic Alerts
It is also very important to engage the learners by reminding them to access the platform regularly. This can be achieved by sending notification emails, providing access to the course content in steps and also by conducting frequent live classes. You can also create WhatsApp and Facebook groups to keep in touch with the learners.
11. Participate in Q&A discussions
This is the best way to increase the engagement level of the online classroom. Promote discussions for each topic. There will be a discussion or Q&A feature available in the learning management tool. Instruct the students to keep posting their doubts and queries in this section and provide clarifications and answers asap. Encourage students also to provide answers to questions posted by other students.
12. Run Live Classes
Conduct frequent live classes to improve the engagement of learners. The live classes can be conducted by the features available in the learning management system or by integrating with a popular online video conferencing tool. Most of these video conferencing tools also provide teacher-friendly features like whiteboards and discussions.
13. Integrate Analytics & Marketing tools
While integrating external tools, do not forget to integrate a good analytical tool. This tool can show data about the usage and engagement within the platform. This data can be referred to improve the online classroom experience. The marketing tools can automate promotional activities and email newsletters.
14. Promote Mobile Learning
Most of the learning management software provides a mobile app. Some tools like Uzity provide custom rebranded mobile app for the school. The mobile app can bring more engagement and realtime learning for the learners. If you are looking for the right learning management solution for your school to set up an online classroom, try Uzity.
The corona virus pandemic and subsequent lock-down with governments ordering their citizens to maintain social isolation and to stay at home have affected people all over the world.
For students, this essentially means a closure in school days with many schools encouraging parents to help students learn from home.
As part of this new routine, many students are attending online classes from the comfort of their homes. Teachers too are conducting lectures through video-conferencing while many schools and educational institutes are uploading pre-recorded tutorials online.
However, for many families grappling with setting a routine and helping their kids to learn using online resources can be a major challenge.
We bring you a few tips and guidelines to follow that will help your kids to ace the learning from home game:
1. Establish a routine
One of the many benefits of school is that it disciplines the learners by setting a routine for them to follow. This includes a set time for waking up, for snacks, a set playtime as well as time for learning an array of subjects.
While at home, it is easy for kids to lose the discipline of a routine and hence it is imperative for parents to create a simple routine for the kids to follow. This does not have to be set in stone, but it should allow an opportunity for the kids to have a learning time, a time for free play and creativity along with a preset time for eating, sleeping and resting.
This routine will help the kids prepare themselves for learning and will put them in the right mindset when they sit down for learning.
2. Set realistic goals for the kids
While at home, it is impossible to get kids to focus and learn for 8 hours as they do during a regular school day. Instead, parents can encourage kids to learn in small capsules of time. For instance, 20 minutes of math followed by a break and then another 20 minutes followed by some playtime.
This not only gives the kids a break from staring at the screen nonstop, but the break in learning allows them to reflect on what they have just learnt and absorb it better.
3. Create a learning environment
Every home is different and not every home will have the luxury of space, however, creating a disturbance free learning space for your child is a great way to encourage learning at home. This space can be a different room or the dining table – just as long as it is away from distractions like the television, the mobile etc.
4. Use a variety of learning resources
In this age of technology, for most students learning from home is an online process and hence students should be given access to laptops, smart tablets or smart phones with supervised access to the internet.
Besides these online resources, parents can also include other toys, crafts, art supplies, such as crayons, coloring books as part of their learning resources. This is especially useful for younger students.
5. Engage with classmates and teachers
Just because your child is learning from home, it does not have to mean that they are learning in isolation. Encourage your home learner to reach out to their peers and their teachers whether it’s over phone calls, video conference or through online discussion forums.
This not only helps in offsetting the impact physical and social distancing has on their minds but it is also gives the students an opportunity to ask questions and clear their doubts over any queries that they may have.
6. Use unconventional online resources to make learning fun
One of the best advantages of learning online is the array of online resources available to students as compared to a traditional classroom. Parents can encourage their kids to experiment with these online resources which are a fun alternative to conventional learning methods. Some of these resources are online learning games, virtual museums, interactive quizzes, podcasts and YouTube videos etc.
7. Regular exercise to reduce stress
Daily exercise also plays a pivotal role in helping the students learn better when at home. It helps to lower the child’s stress levels and help dispense some of that pent-up energy that kids will have- especially from staying indoors all day long. There are many well-known coaches and trainers who offer video tutorials as well as live streams of their exercise sessions for children while schools are closed.
8. Pay heed to emotional needs to the learner
While as responsible parents, we all want our kids to make the most of their time at home and stay up-to-date on all the school work, it is also important to support and reassure the child if the are feeling overwhelmed. The WHO ( World Health Organisation) recommends parents of all kids who are at home to be open and listen to their child ensuring that they comfort them if the child is feeling anxious or worried.
9. Explore new hobbies
While keeping up with the school work, students and parents can also use this time to learn hobbies such as cooking, gardening painting etc. These activities can provide great offline learning options and that can help families relax and communicate together.
10. Have fun
Learning from home does not have to be a stressful experience for the parents or the child. Coupled with ample of breaks, games and fun, learning can be made into a joy filled experience that can help fuel a lifelong desire for learning in the the student.
Learning is not limited to a location and just because your child is on a break from school, does not have to mean that their learning should also needs to stop. For every child, their parents are their first and most important teacher who teaches them basic life skills and this is a good opportunity for parents to get actively in their child’s learning, to support them in their learning goals and build a stronger connection with them.
With the digitization trends everywhere, schools are also absorbing the benefits of digital transformation through the implementation of various automation software like admission management, grade book management, parent-teacher communication app, online fee collection, etc. A school management software provides all these features under a single platform and helps the school ecosystem by improving the productivity of its faculty.
It also provides reliable communication to parents and reduces the effort and cost in school administration activities. Now with the software interface connecting the different users in school like teachers, administrators, academic heads, school directors, parents and students, the school management software is very critical in defining the brand experience of these users.
The following are the major ways a school management software can enhance the overall experience of the parents and students connected with schools:
Pre-Admission (Enquiry) Process
It is always during the pre-admission process a parent or student comes in touch with the school management software. It will be usually to fill up the enquiry form or submit application for joining the school. Based on the features available in the enquiry and applicant registration module, the parents and students will get alerts and notifications in the form of SMS and emails. The parents who are interacting with the school for the first time will get a nice impression of the professional system and process implemented by the school.
Once the applicant registration process is over, the parents and students will be invited for the admission process if the applications are shortlisted. The rejected applicants also will be get informed about their application status and the shortlisted applicants are assigned specific days and time to visit the campus. During the admission process, the student will be enrolled in a specific batch and all these activities can be done using a well-configured or customized school management software.
ID cards generation
The admitted students are issued Identity cards based on the details given by them during the admission process. The ID card will be a custom design and will include a photo of the student along with other details. The parents and students will be impressed by the well planned operational efficiency of the school when they get access to the ID cards in physical format. Most of the school management software provides the feature to generate customized ID cards.
The next surprise waiting for the parents and students is when they get access to the timetable of the academic year specific to the batch the student is admitted. It will be available in the mobile app or can be accessed from the dashboard of student login from a web browser. The login details with username and password will reach the parent in the form of an SMS or email.
School Bus Transport Tracking
The school software mobile app will provide the details of school transportation in the form of live maps. It will show clearly the movement of the school bus on a map in real-time. It will also alert the timings of the school bus. This will help the parents to prepare well in advance for the drop and pick-up of students. It also provides peace of mind to parents because of the increased safety of the students while in transportation and at school.
All parents access the grade book of the student to understand the performance in various examinations conducted in the school. The grade-book feature of school ERP system can be accessed from the mobile app as well as the web browser. The grade-book also will be in the custom template. The user experience while accessing a detailed guidebook will connect the parent with the school’s brand.
The school life of a student is not limited to academic performance alone. There will be a lot of non-academic activities the student will participate across different years in school. The details of these activities along with the custom remarks of the student will be available in student profiles for the access of the parent. The guidebook details across multiple academic years also will be available here with the attendance and other disciplinary details of the student.
Parents will have access to the alerts and notifications of various events in the school in the form of SMS, emails and push notifications. The alerts and notifications will be sent to the mobile phone numbers provided by the parent during the admission. These alerts and notifications will connect the parent’s attention to the school’s operations. These alerts usually include student-specific alerts like attendance, fee payment, etc. and overall alerts like school events, emergency holidays, etc.
Payment of academic fees is an instant where the school should focus to make the user experience of the parent as smooth as possible. Using a school management software, the parent will be notified in advance about the fee payment date and will be alerted about the last date and due details. The online payment gateways integrated with school software makes it easy for parents to pay fees without leaving their location.
Communicating with teachers
Parents can ask their doubts to teachers directly and also can get feedback from teachers about the performance of the students. The direct feedback system makes it possible to communicate any matter on the spot without any delay.
The school management software provides the feature for students to submit the assignments from their home. The assignments will be view able in the dashboard and students can complete the assignment and upload it from their home.
School Calendar, Events & Gallery
The school management app also provides the overall calendar of the school which gives an overview of the academic year to parents. It will include all the events planned for the academic year. The gallery plugin will have photos of all past events conducted by the school.
Nowadays cloud technologies are everywhere. From small shops to big multinational banks, the operations are managed through systems available on cloud technologies. The cloud technologies offer various benefits to the users as well as the owners of the business. As a result almost all businesses are shifting to cloud technologies. Schools are also following this trend and moving their operational management software and data to cloud to get the benefits of cloud technologies for teachers, students and parents.
Let’s have a look on major advantages of cloud technologies compared to the traditional software infrastructure is listed below:
The software solutions hosted on cloud technologies can update automatically to the latest version without the need of downloading, installing and configuring new versions. The traditional approach required a system administrator in the office premises who will configure and manage the software for the enterprise.
In an organization like a school, it may not be practical and budget friendly to hire a full-time system administrator to manage the software whenever new updates are provided by the developer. With a cloud based ERP system solution, the automatic updates will be instantaneous and the teachers and parents will be able to use the updated system without downtime.
Zero Capex & Reduced Opex
The software available on cloud technologies carries almost zero CAPEX (Capital Expenditure) as the school does not have to buy costly hardware to setup the software. Only requirements are high speed internet and good quality computers and laptops which is present in almost all schools nowadays. With cloud offering, the fees are usually monthly or yearly and the software is available with all the features. You can start and cancel anytime without worrying about the costs associated.
Similar is the case with OPEX(Operational Expenditure). As explained in first benefit there is no maintenance cost in your budget outside the licensing fee. Once the users are trained in software, they can start using it without the need of any onsite maintenance staff. All maintenance costs will be considered in the monthly licensing fee to the software provider.
Solutions hosted on cloud technologies make your employees more flexible. The teachers can work from school as well as from their home. They can access the software from their laptop, school computer, home computer or mobile phone.
Similarly for parents the flexibility comes in the form of location and time of access as well as the hardware used for accessing the solution. The enhanced flexibility of the cloud software helps in improving the collaboration between teachers and parents. This is explained in the benefit listed below as collaboration.
This is one of the main benefits and a key reason for expert users to switch to cloud technologies. If you are using a traditional software installed in the laptop or computer of school, there is a very high chance of the data getting lost in-case the computer is damaged or infected by malware. Even if the data is not lost, any damage to the computer can affect the operations of the school and will require the visit of an expert to the school campus to fix the software as well as the computer.
With a software hosted on cloud, the disaster recovery will be well planned and maintained by the expert software developers. As they provide the same solution to hundreds or thousands of other schools, they will have all support systems and expertise in managing disasters and recovering the system to a stable state in a short time.
Similar to the disaster recovery services, the cloud technologies also provide the best security for the software as well as the data. For a school it is impossible to provide the security for traditionally hosted software within the campus.
The software developers will have the best practices for security. This includes both physical security as well as security within the programming of the software. As the software developer provides the same solution to many other customers, they will be aware of all security threats collected globally and the trends in the industry. This makes the cloud technology software very secure for your school to host your data.
The cloud technology hosted solutions are environment friendly because of the consolidation of the hardware resources that demands energy inputs and emits heat. If the software is hosted in a school or a corporate office, 80% to 90% of the hardware capacity will remain unused but still using the same energy input and incurring CAPEX. In case of a cloud technology provider, the software will be hosted in such a way that all free capacity is used to its maximum. All energy input will be used to provide optimum hosting for maximum number of customers.
Scalability means the instant ability to upscale or downscale the solution according to the increasing or decreasing demand of the solution. In a school, there will be days when all the parents will access the solution at same time. Ex: Fee Payment. In those instances the software will have to upscale automatically without waiting for manual intervention of an expert. This is possible through cloud technologies.
Cloud based software provides enhanced collaboration as the users can work from anywhere anytime. For a school, the different users are parents, teachers and students. In this parents and teachers will be using the system the most. Parents will be spread across the geography and will be accessing the system from their mobile phones or laptops. Teachers will access the system regularly from school and occasionally from their home. This became possible because of the cloud technologies. There is no limit to the number of users who can use the system at the same time. This allows hundreds of parents to view the examination results at the same time and pay school fees at the same time from different locations.
Fedena School ERP uses the best cloud technology solutions to provide a fast, stable and accurate operational management software for school. Contact us today to know more.