Ariel: Fedena 3.9 Release Note

Fedena 3.9 Release Note

About this document

This document contains information about the new and enhanced features in the latest release of Fedena. We strongly recommend that you read the entire document.

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.9

Feature

Description

User Role

Module

Assignment Revamp

Assignment module has been upgraded to bring a lot of new features to enhance your experience with the application.
Create New Assignment
Creating new assignments is more flexible now. You can select whether the assignment is offline or online through the assignment type option. Many other features are also provided while creating new assignments such as enable/disable comments, enable/disable submission, Marks/Grade Entry, additional fields, save an assignment as draft and publish later according to requirement.

Assignment Logs

Now you can track the assignment publish date and username details through assignment logs. The following details will be available: the employee who created the assignment, assignment name, students who have been assigned the task, Date and time of creation.
Note: Admin can view the logs of all the assignments created in the app, teachers can only see logs of their assignment.



Administrator, 

Subject Tutor,
Batch Tutor









Assignment



Assignment Revamp

Graph
You can see published and completed assignments counts represented graphically according to the selected period of time.

Report

You can see assignments listed in tabular form according to the selected period along with the status. Advanced search is provided for more appropriate search results.

Settings
Two new settings have been added: Additional field settings and Link Grade profiles. You can configure the additional fields that need to be captured when teachers create the assignments, and to make the Gradebook grade profiles available to evaluate the assignments you can use the ‘Link Grade profiles’ setting. 

Administrator,
Privileged employee

Assignment

 

View Assignments Privilege
A new ‘View assignment’ privilege has been added, which can be given to employees to view other assignments. This could be given to a user like the principal who wants to see the no. of assignments given and the status of each one.

Administrator

Assignment

Assignment Revamp Mobile App

You can now create new assignments with new features such as assignment type, enable/disable comments, enable/disable submission, Marks/Grade Entry, Save Assignment as Draft/Publish in mobile apps. You can also track assignment logs from the mobile app using the Assignment logs tab.

Students can submit answers for online assignments through the mobile app. 

Admin login has been introduced in the mobile app with overview and graphical analysis features with advanced filters.

Administrator, Privileged Employee, Subject Tutor, Batch Tutor

Assignment

Online Exam in Mobile app

Students can now attend online exams from their mobile app. They will receive notifications in their mobile app about the exams and results published. Also, view the results in the mobile app itself. 

Student

Online Exam

Gate Management

You can now use the new Gate Management feature to record the entry and exit of different users from various locations of the institution. There will be three main types of actions that can be performed with the gate management feature:

  • Visitor Management
  • User Entry Management
  • Gate Pass Management

Only the admin/privileged employee will have access to the gate management feature in the web app where they can view the reports(graph and tabular view) and configure the settings(form settings, general settings like notification, and prefix for the pass number). The entry/actions in visitor management, user entry management, and gate pass management will be marked and handled in the mobile app.

Visitor management
Whenever there is a visitor at the gate, a visitor entry can be created with the Visitee’s name and other details. The Visitee will be notified about the same and asked to approve/deny the request. Based on the action performed by the visitee the gatekeeper will be allowing the visitor to the institution.

User Entry Management
Existing users of the organization – Students and Staff entry can be entered into the system via mobile app. 


Gate Pass
The gate pass can be issued for allowing a student or staff to exist from the institution. It will record basic details of the user applying for it, permission given by, Exit time, etc. When issued, a Gate pass for students will trigger a notification and/or SMS(based on the setting) about the issue to the students. Notification and/or SMS will be sent to the employee confirming the issue of the gate pass. Once issued, the entry and exit of students/employees can be updated by the user with Gatekeeper privilege.

Administrator, Gate Management Admin, Gatekeeper, Visitor entry approver

Gate Management

Floating Elective Subject

You can now enable an elective group as a floating elective to group subjects that are not always taught simultaneously. Subjects added to this group can be assigned individually to timetable slots and can be mismatched with other floating elective subjects in a timetable slot.

Administrator,
Privileged employee

Subject Center

Paybooks Integration

You can now use paybooks to handle payroll and payslip-related details. Once enabled, payroll generation will be through paybooks. Its powerful Wizard and intuitive design makes it easy to use even for users who have no experience in using payroll software. This integration keeps employee records in line with Paybooks across the fields, reflecting any changes made in the ERP. Employees can access their Paybooks-generated payslips with the salary structure, and deductions made. To learn more about Paybooks, click here.

Administrator,
Privileged employee

Human Resource

Gradebook Marks Entry Through Mobile App 

Entering marks/grades is now more flexible for users. Employees can now enter marks/grades from the mobile app for a specific exam, term, skill, and activity. We can check whether the marks are entered or not through submission status.

After entering marks the user can see the result on behalf of entered marks immediately.

Administrator, Privileged Employee,

Subject Tutor

GradeBook

Notification Management

Notification Control Settings
This new setting allows the school Administrator to control the notifications sent out to students, parents and employees from different modules. Features enabled or disabled will apply to web and mobile apps.

Notification Control
A new privilege has been added to the user privileges. A user with this privilege will have access to the notification control settings page to enable/disable the notifications based on the requirement.

Push Notification Settings in mobile app
You(irrespective of the role) can now Enable/disable the push notifications in the mobile app. Two other sections in this page:-
Do not Disturb: Turn off notifications for a set duration.

Set control for different features: Enable/disable push notifications for Examination/Gradebook scheduled, Fee Scheduled, Assignment Response, Gallery Published

Administrator, Privileged employee

Configuration

Quickbooks Integration

You can now use Quickbooks for accounting purposes. QuickBooks is a very stable, reliable, and proven product. Once the authorization is completed, data from Fedena will be synced to Quickbooks in the following way – Master particulars as Products and Services; Fee collections as Invoice; Student and Employee as Customers. The instant discounts and fines will be restricted, that is, they cannot be applied once the accounting software has been authorized.
You can view the auto-syncing record statuses in Quickbooks sync available in the ERP.

Administrator,
Privileged employee

Quickbooks Sync

BBPS Integration

Bharat Bill Payment System (BBPS) is an integrated bill payment system offering interoperable and accessible bill payment methods. The institution needs to register with BBPS and the gateway has to be enabled from the accounts panel. Once enabled, it needs to be enabled in the Online Payment settings page as well. Students can be searched and the pending amount can be viewed in the BBPS system.
As a Payee, when you click on the pay fees button, the pending fees will be displayed as a request in the BBPS system. The amount can be edited and paid. 

Administrator, Privileged employee

Online Payment



What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.9

Feature

Description

User Role

Module

Attendance notification

Send attendance SMS/notification on save/submit in locked mode
In the attendance lock mode, the notification will get triggered only when the ‘save’ button is pressed after marking the attendance. When the attendance is not saved, then notifications will be triggered only after the attendance is locked as per the date in the setting.

Send SMS/notification async in open mode
In the open mode, the notification will not be triggered immediately, you need to click on the bell icon >> navigate to the notification status page, where absentees can be notified with a single action for any notification mode that is enabled.

Administrator,
Privileged employee

Attendance

Finance templates

Receipt templates to be finance templates
You can now design custom templates with header and footer for fee receipts, income, expense transactions, inventory invoices in the same ‘Receipt templates’ link which is now renamed as ‘Finance templates’. Also, edit the text of the Fee receipt footer by using the basic version of the Redactor such as text formatting, new line, bullet, and numbering support for the footer.

Administrator,
Privileged employee

Finance

Voucher number setting for the expense.

You can now enable the ‘Multiple Receipt sets’ option now renamed as ‘Multiple receipts and voucher sets’ to create different voucher number sequences for different transactions

Administrator,
Privileged employee

Finance

Inactivate action for payroll category

Change the status of a payroll category from active to inactive by clicking the ‘Inactivate’ button in the ‘View payroll category’ page and revert the status of an ‘Inactive payroll’ category to ‘Active’ by clicking on the Activate button, all the payroll categories present in its formula will get activated but you will have to manually activate the dependent categories. 

Administrator,
Privileged employee

Human Resource

Setting to disable available item quantity and price in Inventory

You can use the new ‘Inventory settings’ to hide the quantity and price of the store items. When disabled, an employee with ‘inventory privilege’ will be able to raise indents but will not be able to view the quantity and price of the store items. Also, they will not have access to CSV reports.

Administrator,
Privileged employee

Inventory

Custom string for Absent in Gradebook reports

You can now mention the custom string that needs to be displayed in the reports instead of a hyphen by enabling the new Custom String option in advanced settings of the student report settings available within a planner. This custom string will be displayed in the exam report, term report, and planner report that use the following templates: default and 3 core templates mentioned. 

Administrator, Privileged employee

Gradebook

Timestamp in receipts

Enable this feature in finance settings to add timestamp(date and time) of receipt generation to all fee receipts as footer. 

Administrator, Privileged employee

Finance

Certificates and id cards files to have a proper name

The downloaded ID cards and certificates will now be displayed in the following format,

Student ID/certificate: ‘Date_Time_AdmissionNo_Studentname’

Employee ID/certificate:
‘Date_Time_EmpNo_Employeename’

Administrator, Privileged employee

Certificates and ID cards

Show red for failure

You can now show the failed subject score in Red color. A new setting ‘Enable highlighting of failed subject scores’ has been added to the advanced settings tab in the Student report settings of the planner. Once enabled, the failed subject scores in the exam report, term report, and planner report that use the following templates: default and 3 core templates will be displayed in red color. 

Administrator, Privileged employee

Gradebook

SMS Template for Fee Defaulters Sms

The fee defaulters SMS can now be edited in the Message templates of the SMS module.

New Keys Available: ward_total_balance_without_fine, ward_fine_amount, total_balance_without_fine, fine_amount 

Administrator, Privileged employee

SMS

UI/UX change in Online Payment transactions

The transactions page in Online Payment has been improved to enable transaction ID and advanced search(Payment date range, Transaction ID, Fee name, Gateway name, and Gateway status)

Administrator,

Privileged employee

Online Payment

Send email and SMS on applicant submission

You can now edit the applicant submission SMS in the Message templates of the SMS module.

New Keys Available: academic_year, current_status, applicant_name, registration_no, course_name

Administrator,

Privileged employee

Applicant

Online Payment CSV search

You can now export the filtered transactions as CSV using the Export CSV button.

Administrator,

Privileged employee

Online Payment



Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.9

Applicant

  1. The issue with the deleted course being shown in applicant registration fixed
  2. HTML editor access issue in Application Registration Course Settings resolved
  3. The issue with active courses removal from enquiry form fixed
  4. Search button under applicant enquiry fixed to work for different pagination.
  5. The issue with viewing the inactive course name on the ‘Course applicant’ page resolved
  6. The issue with the order of the fields not being preserved while editing the Enquiry Form fixed
  7. Prevented updated form settings from affecting the existing form

Assignment

  1. The issue with the create button not being displayed in assignment creation for the Standalone app fixed.
  2. Notification for Assignment in mobile app & Click action for push notification in mobile app fixed
  3. The issue with Assignment where unassociated employees with no assignment related privilege able access to assignments resolved
  4. The problem in Assignment where students are getting edit and delete privilege fixed

Attendance

  1. The issue with marked attendance not getting saved if the batch in inactive academic year fixed
  2. Problem with lock icon not being displayed in the register resolved
  3. Showing future date in the attendance page of employee login(Mobile app) issue fixed
  4. The disappearance of marked attendance after an attempt to cancel the class resolved
  5. The issue with displaying of attendance register and page redirecting to the dashboard fixed
  6. The issue with attendance marking after marking for few records resolved
  7. Absence of timeout in Consolidated Subjectwise Attendance Report resolved
  8. Problem with updating leave of employee on Attendance register resolved
  9. Automatic SMS issue in attendance register fixed

Finance

  1. The issue where deleted student transaction is displayed in Advance Fees Credit amount of finance report fixed
  2. Display of wrong expected amounts issue in master particular report fixed
  3. The spacing issue in fee due reminder message resolved
  4. The issue with payment not getting restricted due to the presence of particular wise payment resolved
  5. Problem retaining Total Amount Due and Amount Paid checkbox value in finance general settings upon refreshing the page fixed
  6. The issue with fee receipt amount being displayed in the wrong language resolved
  7. Removed fine restoring issue occurring after partial payment resolved
  8. Wrong amount showing against the “advance fees debit” available in the Finance transaction report fixed
  9. The issue in the View Discount page where students who are not added while creating a Particular discount are displayed fixed
  10. The issue with the display of archived student advance fee debit transactions in the transaction report resolved
  11. Error while applying a waiver discount for particular students in Pay all fee page fixed.
  12. Missing school_id index in finance_payments & payments table resolved
  13. Missing index added to finance_fee_particulars & fee_collection_particulars
  14. Instant particular deletion after fees is paid prevented.
  15. Student category-wise particular disappearing issue in assigned fee collections on changing the category of the student fixed
  16. The issue in the digit count after decimal on fee receipt fixed
  17. Overlapping issue of links and help text in finance settings on selecting Verdena resolved
  18. Unable to apply Transport Fee amount discount from Pay All fee option.
  19. Shows wrong discount amount on pay all fees page.
  20. Difference in the’ Advance fee reports ‘ between view ‘Advance fees report’ and when printed as PDF,CSV.

Gradebook

  1. The issue with Gradebook report generation for inactive batch and archived students if attendance enabled in report settings fixed
  2. Style Issue(RTL) in Firefox: ‘Mark Entry Last Last date’ in gradebook resolved
  3. Wrong display of mark entry status as ‘Submitted’ in ‘Generate term exam’ report page fixed
  4. Problem with Gradebook report generation where generation doesn’t finish fixed 
  5. The issue with term exam creation due to the presence of only activity exam type exam groups fixed
  6. Words overlapping issue in the CBSE template report when student photo enabled in the template settings fixed
  7. Problem with Failed import message not being in user understandable manner fixed
  8. Gradebook Report card Alignment Issue fixed
  9. Problem with attributes not being shown on mark submission page according to change in attribute profile fixed
  10. Alignment issue in Gradebook remarks fixed
  11. Error while downloading Batch-Wise Report in Gradebook fixed
  12. The issue with the display of whole numbers for ‘0’ decimal rounding off after round-off feature enhancement fixed
  13. Problem with the update of new Gradebook Remarks of Archived Students in report fixed
  14. Exam groups(scoring type:Grade) are not listed while creating term exams.
  15. Subjects excluded from the total score are getting included in Average, Highest, and Rank calculation in the consolidated report.

Human Resource

  1. Error in payslip generation which redirects the user to dashboard fixed
  2. The issue with display of no. of leaves taken and total leaves taken by employees in Advance Payslip Report due to presence of half-day leave fixed
  3. Wrong order of Employee names in generate pay slip page resolved
  4. Payroll Categories misplacing issue on editing the payroll group in Mac fixed

Inventory

  1. The issue with deleted Store item being displayed while indent creation fixed
  2. Space optimization of inventory invoice covered
  3. Style issue in inventory invoice print fixed
  4. Problem with display of accept, delete button in indent details page fixed

Report Center

  1. Difference in the’ Advance fee reports ‘ between view ‘Advance fees report’ and when printed as PDF,CSV
  2. Class name column should break properly in Student-wise fee defaulters details
  3. Precision is not applied for amounts in finance report csv
  4. Consolidated report’s radio button field shows 0 responses even if it is filled

User Privilege

  1. Employees without ‘Manage Transfer Certificate’ privilege are able to generate transfer certificates.
  2. Not able to access exam report from student and parent login

Library

  1. When taking the CSV file in the library module it is throwing an error as ‘414 Request-URI Too Large’.

ID Card

  1. Background image uploaded for ID card and certificate template getting cropped.

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