Struggling With Day-To-Day School Operations During Lockdown?

Check Our Guide To Help Schools Stay On Top Of Daily Operations During Social Distancing

The social isolation mandate is changing business dynamics all across the world. As we get ready to step into the ‘new normal’ it is essential for all organizations, especially for schools, colleges and educational institutes to find new ways to function and grow.

Towards, this end and in keeping with the directives from the government, many educational institutes have organized online classes for their students. These online classes and collaboration tools keep the students engaged and connected with the school and teaching staff while ensuring that they are safe in their homes. 

However, for the school staff and the administration teams, staying on top of daily operations, whilst maintaining all the regulations of social isolation can be very challenging. 

For these schools, embracing technology through school management software is the ideal solution that can help them with day-to-day school operations.

Here are a few functions of school team that can be efficiently managed remotely with the help of School ERP Software:

1. Managing new admissions and applicants Enquiries

For school and colleges, managing new admissions and addressing new enquiries in one of the most essential tasks. However, this major activity does not have to come to a complete halt due to cities being on lockdown mode. The school ERP system allows institutes to automate the admission process including registration, subject assignment, document submission, advance fee submission, and batch allotment.

Additionally, the school can also send out automatic mails to the parents to remind them additional information related to the school admission process such as essential dates, processes and lots more. 

2. Fee collection & receipt generation

Instead of the parents and the students standing in long winding queues every month for the payment of various fees, the school staff can use the school ERP system to create an online payment system for the fees. 

This system can be set up and customized for the students to include transport fees, hostel fees as well as to calculate discounts and rebates. This automated system can send out regular reminders to the parents to avoid defaulting.

A well-designed school ERP software will also include a report generation module to help the school staff create reports related to the collection of fees. The same system can also send automated fee receipts to the parents after the payment of fees to complete the transaction. 

3. Staff / Team Meetings & Task Allocation

Staff meetings have a pivotal role to play in any organization. They help keep everyone informed and up to date about the various happenings and let you collaborate together as a team. They are also a tool of collaboration where team members can allocate tasks, provide each other feedback, sharing ideas and stay engaged in a purposeful manner.

During the social isolation, the school ERP system allows the school to organize the staff meeting through virtual discussions. The Discussion module in the school ERP system allows the teachers and staff members to interact with each other and share their views through posting comments.

The Task allocation module can not only be used to assign tasks to staff but team members can also use this module to update the team about the task assigned to them and get feedback on the same.

4. Online examinations, assignment creation and report card generation

Due to the current pandemic situation, many school and colleges have had to postpone their annual examinations. The use of a school ERP system allows for the school to conduct online exams for the courses that they offer. 

These online exams allow for easy and quick evaluation of the exams and tabulation of marks. This allows parents to get instant alerts and notifications on the performance of the student instead of waiting for the report card day. 

The teachers can also use the assignment module to distribute homework to the students, collect completed work, review it and provide feedback to students. 

This entire process can be easily managed online by the staff and the school students can continue with their learning process without any hindrances. 

5. Attendance management for the students and the staff

An online attendance management system automates the mundane task of daily attendance taking in schools. 

When the students are learning from home or the staff are working from home, the online attendance management system allows the school to maintain accurate records and generate summarized student attendance reports.

These attendance tracking tools are designed primarily for use in schools and can be used to generate reports of the performance of the child as tabulate the attendance of the staff for salary computation at the end of the month.

6. Data management

Schools are repositories of a large amount of information – from student related data to legal and financial information associated with the school. However, when working remotely or when working from home, it is impossible for the school staff to access this data that is stored in large files and documents.

However, when using a school ERP software, this same data can be stored in a cloud system online and accessed easily from the any desktop or smart phone. This data can be customized and information can be added for any no. of records and report keeping.

Conclusion

As schools prepare themselves for the new academic year, various technological tools can help schools prepare themselves to function seamlessly which maintaining all the norms of social isolation. The use of a school ERP system like Fedena can help schools continue to engage, educate and communicate with the students, teachers and staff.