Prometheus: Fedena 3.8 Release Note

Feature

Description

User Role

Module

Enquiry and Registration

Enquiry

• A new graphical dashboard for the combined enquiry and registration module.  Navigate to the module from Menu > Applicants
• Parents/students can enquire about a course with the new Enquiry module before filling out a detailed Registration form
• Linked to academic year to get a complete admission flow for the year. Open and close enquiries for a year.
• Create and manage different stages of an enquiry. Assign enquiries to counselors to manage the process
• For successful enquiries, convert to registration with the click of a button. The unique URL generated allows the user to fill up the registration form easily
• Enquiry forms can be easily embedded in your institution website also
• Other features include reporting, configurable form fields like office fields, source of information, etc.

Registration

• All registration related configurations need an academic year. Your existing data will remain under a default year called ‘No Academic Year’
• Registrations are also grouped under the academic year. Course level form customization has been moved to Applicant > Applicant Registration Settings > Registration Form Settings 
• Receive notifications for every new application or as a daily digest via email.

Administrator, Privileged Employee

Applicant

Advance Fee Payment

This feature allows collecting fees in advance and using them in scheduled fee collections. Create Advance Fee Categories and collect advance payment from students. This advance fee will then be available on the payment page in Pay All fees.

Administrator, Privileged Employee

Finance

Feature

Description

User Role

Module

SMS Revamp

Editable Templates

System generated automated messages can be customized as per your requirement and messages that are sent repeatedly can now be saved as templates. Create templates for students, employees and guardians.

New SMS Actions

New SMS actions for Gradebook schedule exams and publish results, transport send notifications route wise (Transport>Send Notification), and Birthday notifications for students and employees (SMS>Birthday SMS).

Send SMS to Groups

The new groups feature (under collaboration) allows you to create groups of users (students, employees and parents). Create custom user groups for events like activities, special events, etc. Notify these users from the SMS module.

UI Improvements

A new SMS log filters Automated and Custom messages and groups messages based on the content for better readability. Trace message sending failures faster. 

One single Send SMS link for students, employees, guardians and groups.

Administrator, Privileged Employee

SMS

Email Alert Revamp

You can now make use of the Multiselect users within a user type and ‘Send to all’ options to ease the process of sending emails. Format the email content as required using the Rich Text Editor. Also, you can add 5 attachments up to a total of 10Mb with each email.

Administrator, Privileged Employee

Email

Gradebook changes

You can now create Term Exam with only activity exams

Maximum marks of each attribute will appear on the report card within the brackets when the attribute profile is used in Gradebook.

You can use the rounding off option in the gradebook planner settings  page to obtain the marks as required.

Gradebook report now has an option to upload students’ photo at the place of the secondary logo.

New CBSE Gradebook Template is added to the custom templates.

Administrator, Privileged Employee

Gradebook

Finance changes

You can give privilege for no discount during fee collection. Front office executives who collect fees will not be allowed to give discounts. Only the finance department with approval by the principal/school owner can do it.

Settings

You can use the ‘Suspend Fine calculation after fee payment’ option to stop fine calculation after core fees is paid and you can remove computed fine for a student. 

With the invoice settings, you can control due and paid amounts in Invoice PDF

Administrator, Privileged Employee

Finance

Leave year and Automatic leave reset with changes in settings

With this feature, you can automate the leave addition process through a year and complete the year-end leave transfer process effortlessly. The leaves will be automatically processed within a leave year. However, you will have to conduct an end-year process to calculate the leaves that can be carried forward to the upcoming leave year.

Important:

• Once this mode is activated, you will have to follow certain steps to use it. Firstly, create credit frequency and credit type for each existing leave type.
• To manage the leaves, create a new leave year and activate it. Then, select the date on which the last leave reset was carried out (reference for the upcoming leave credit).
• With this update, you no longer have to manually do the entire process. By using the Leave Credit Setting, switch to the automatic mode of crediting the leaves. The manual method will be selected by default if this setting is not configured.
• Decide when the leaves will be credited. To enable user-defined mode, we have custom based. To credit the leaves according to the calendar, that is on the 1st of any set duration, we have Calendar based.
• After the configuration is completed, the leaves will be automatically processed within a leave year. However, you will have to conduct an end year process to calculate the leaves that can be carried forward to the upcoming leave year.

HR Settings

You can define the Number of Working days (NWD) for each month. LOPD and NWD are added under default categories in the LOP settings

Rounding off is possible in each of the payroll categories as well as in the net pay in payroll settings.

Administrator, Privileged Employee

Human Resource

Session-based Save and lock, and related changes

You can now lock the attendance after a day or week. Enable the lock option in attendance settings and set the duration as to when you wish to lock the attendance. The attendance will be locked automatically based on the set duration. 

Or you can directly lock the attendance by clicking on the Submit button on the attendance register page. Attendance for that date will be locked irrespective of the duration that is set. Also, now you can generate the PDF/CSV report of the Attendance register.

Administrator, Privileged Employee

Attendance

Search books by additional details

It is now possible to search for books in the library using the additional fields that were recorded at the time of adding each book. Instead of scrolling down through the dropdown to filter the required additional detail, just enter the search criteria.

Administrator, Privileged Employee

Library

Payment Gateway Account Split

Payment Gateway account split framework has been done and the same is implemented with Razor Pay. You can use this feature to direct the cash flow to different accounts.

Administrator, Privileged Employee

Online Payment

Show grade and total marks in percentage in GPA transcripts

With this feature, you can show the grade and total marks in percentage in GPA transcript. Select the Final Marks Calculation mode as Weighted Marks mode and use the Settings link in this mode to configure additional information in the report card and transcript.

Administrator, Privileged Employee

Examination

New Push notifications and Message attachment

Receive push notification on collecting fees, publishing album and exam reports, approval/denial of leaves, attendance marking and news (announcements)

You can send attachments via Message

Administrator, Privileged Employee

Multiple Modules

Report Modifications

Additional column option added for transport fee, student-wise fee defaulters and student-wise transaction report.

Administrator, Privileged Employee

Multiple modules

Direct login to schools by client admin users from the accounts panel

Client admin users (school owners) can now directly login to their schools from their accounts panel by clicking on the domain name near the URL.

Administrator, Privileged Employee

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Date in words field and A4 landscape option

Using this feature you can have all the dates in words  and you can now use the A4 Landscape option in Certificate Generator and Add additional details

Administrator, Privileged Employee

Certificate and ID card generator