Mythbuster: Small Institutes Do Not Need School Software? Think Again!!

myths of school software

Some owners and faculty of small institutes believe that school management software to automate the operations of their institution is not required. This belief is due to the fact that the number of students in those institutions will less than a couple of hundred or sometimes even less than fifty. Most of these small institutes are new schools that were started recently or training institutes that teach specialized skills like martial arts, dance, arts, etc. Some of the religion-based schools also fall into this category. There are many schools in this category creatively and efficiently using our Fedena School Software. So let us see what are the myths that prevent other small institutes from improving their overall operations with the help of school software. 

Myth 1: Paper-based records are enough for small institutes

This is a common myth that record-keeping on the paper-based system will be enough to operate the small institutes. This may stand true for the first couple of years. As soon as the institute operates in full scale, you will start noticing that the faculty are spending more time on paper-based administration and record-keeping activities than actually teaching or coaching the students. Another advantage is that with the school software, all the data across multiple years will be available in digital format to access in the future. Other than saving time and physical space, this will also help in smart decision making by the institute owner. 

Myth 2: School software is costly

Not all high-quality school software is costly. There will be different layers of pricing to choose from the provider. Since the small institute does not require advanced features, you can start with starters pack which will contain fewer features for a reduced price. After using it for a while, you can upgrade to an advanced package once the software starts producing ROI. There are also free and opensource school software available which you can download and start using for free but will require a technical expert to install and set up the software for your institution.

Myth 3: Small institutes need only spreadsheet software to digitize the daily operations

This should be the most popular myth as we have seen it in many institutes across the globe. Nowadays everyone is trained in basic spreadsheet operations and this motivates the faculty and owner to try using spreadsheets software to digitize their operations. Popular spreadsheet software used in institutes are LibreOffice and Microsoft Excel. Some faculty go a step beyond and try simple database management software that comes bundled with the office software. Even though it will improve the technology skills of faculty, this experimentation wastes lot of precious time and distracts from the purpose of improving the operations of the institute. As an institute operates in complicated algorithms, using a spreadsheet software alone will not help. Just think about timetable management or fee collection management using spreadsheets alone.

Myth 4: Dedicated faculty required to manage school software

You can come under the false belief of the need to recruit a dedicated faculty to manage the school software after going through the hundreds of functionality in it. But a good school software will be designed with users in mind. If you are a small institute, your existing faculty can be trained to use the school software along with their other daily tasks. Maybe in the future when the institute grows, you can recruit a dedicated expert.

Myth 5: Require high-quality computers to run school software

Some institute owners believe that school software requires high-end machines to operate. The price of high-performance laptops and computers are relatively high to purchase within the budget of a small institute. This is a big myth and on the contrary, the opposite is true. It requires a high-end machine with good RAM to operate a spreadsheet software compared to the school software that runs in your browser. And school software like Fedena can also be operated even from a low priced Android phone. So you a school software has the potential to bring down your IT purchase budget by even buying and refurbishing used laptops and computers.

Myth 6: Will start using when the institute grows big

Sometimes even the owner or faculty of the small institute who understands the true benefits of school software delays the decision to purchase the software only when the institute grows big. This will not be helpful as by the time the institute grows big, there will be a lot of past data to be digitized and many systems and the process will pose resistance to accept digitization change. So it is always a good idea to buy the school software as soon as possible.

Myth 7: Indirect or hidden costs

Those who are new to digital tool purchase fear indirect or hidden costs associated with the school software. Sometimes this will be true. So always look for good school software with transparent pricing and check with the sales team of the software to understand all costs associated with the software purchase and usage for the next three years. Also understand how the price changes according to the different variables like the number of students, number of users, mobile app, extra features, etc. A good school software will not have any indirect or hidden costs other than the pricing clearly mentioned in their website and brochure.

If you are the owner or faculty in a small institute, we believe all your myths are now busted. If you still have further doubts contact our experts for a free consultancy to guide you further.

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