How Vidya Vikas Academy reduced 40% of its administration cost with Fedena Subscription?

Vidya Vikas Academy Case Study
About Vidya Vikas Academy:

Vidya Vikas Academy(VVA) is an English medium school affiliated by the Central Board of Secondary Education (CBSE), New Delhi, and recognized by the Directorate of Education, Government of Goa. The school was established in the year 1994, it has become one of the most reputed schools in the state of Goa.

School has 43 classrooms and offers classes from Nursery to 12th standard. The school had humble beginnings housed in the same rented premises that had earlier used by Shree Damodar College of Commerce & Economics and Govind Ramnath Kare College of Law. 

Today the school occupies a spacious building in the Vidya Vikas Mandal Campus and offers its pupils state of art facilities. The school does its best to impart education rather than mere knowledge.

Executive Summary: In this case study, we take a deeper look at how Fedena the paperless solution helped in reducing the 40% of their administration cost. Also, it helped in saving a lot of time by automating the day to day operations of the Vidya Vikas Academy Institution.
Challenges & Requirements:
  1. Vidya Vikas Academy is the finest school in the State of Goa and hence the total number of applications for admission received every year is huge. Therefore it was a difficult and time-consuming task to compile the details of the respective students efficiently in real-time.
  2. Daily attendance of teachers and students was maintained/marked manually in the attendance registers. Hence monthly/annual attendance details had to be re-entered and compiled in excel, which again was time-consuming.
  3. Student’s results were handwritten and this involved hours of work. Class teachers/ subject teachers had to design and maintain excel files, displaying marks, calculations, etc. Hardcopies of the marks lists had to maintained, along with other respective records.
  4. A lot of our work was either done manually or through using excel. This involved a greater possibility of errors being made. Besides, it was not easy to recover past records.
  5. Hardcopies of the circulars, notices, notes were given to the student which involved large paper consumption.
The Solution:

There are multiple ERP solutions available in the market but Vidya Vikas Academy was looking for a fully-baked solution that not only digitized their whole operations but also provides real-time access to their data.

That’s why we suggested Fedena – Pro Plus Solution, which is a holistic platform to manage the highly cumbersome process hassle-free and with Fedena Mobile App support and an individual can access any information in a single tab.

Key Highlights:

  1. The Admission features, automated the admission application process. Effortlessly admins can manage the student’s details at a granular level and keep a real-time track on each application status.
  2. Fedena has made teachers work more efficient and helped them in mitigating their daily workload so that they can focus on the most important thing i.e imparting the best knowledge to the students. 
  3. With the grade-book module, results are automatically generated through the system hence teachers just need to enter the students’ subject marks and the system generates/calculates the results, which has reduced the burden of the class teachers.
  4. Acquiring the previous records and documents is no longer an issue. With the document management module, admin can easily save the records, edit it at any time and instantly share it with anyone. So that the decision-maker can take real-time. 
  5. The communication module has opened entirely new dimensions for both the teacher-parent as well as teacher-student to interact on a daily basis, thus enriching all of them with current updates happening in school.
  6. Digital messages can be forwarded in real-time. This process is eco-friendly too. Everybody is informed about important notices, information, etc all at the same time and instantly.

The Success:

  1. Paper consumption got reduced by 40%.
  2. Fedena has helped reduce the communication gap, not just between the students and the teachers, but also among parents and teachers. Students and parents can be kept in the loop of every event, schedule change or announcements, etc.
  3. The online admission feature is highly reliable, efficient and eliminated the possibility of human errors.
“Fedena has simplified our admission procedures, data management process, data accessibility and communication between the stakeholders thereby saving our valuable time as well as paper.”

Joble Bijoy, Principal

“Paperless messages can be forwarded. Thus the process is environmentally friendly too. Everybody is informed at the same time. Easy maintenance and calculation of attendance.”

Tr. Nilanjana Chakraborty

“I compliment the team at Vidya Vikas Academy for implementing Fedena. It has helped us to connect to the faculty and track the progress of our ward. The event notifications, fee reminders(SMS), attendance alerts, worksheets, etc have been very helpful.”

Ekta Agarwal, Parent

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