In every school, there are many administrative activities that need to be done efficiently behind the scene to ensure the smooth functioning of the entire school. These administrative activities usually take a lot of time and effort and with the limited manpower in educational institutes, it becomes a tedious task to manage.
One such administrative task is inventory management in schools and colleges.
Inventory management in higher educational institutes can be best described as the management of school inventory such a canteen food item, movable furniture like tables, chairs, desktops, laboratory equipment, computer lab related items, teaching aids like DVDs, DVD players, books, projectors, etc. For any school/college, it is essential to manage these assets and resources in a prudent manner so as to ensure the efficiency of use. It is also important to make sure that these items are cared for properly and utilized in the ideal fashion.
Benefits of an Inventory Management System for Higher Educational Institute:
While many schools follow a pen and paper technique for managing inventory, there are many advantages of using an online inventory management system for Higher Educational Institute:
- Accounting of Assets and Detailed Record-keeping
When educational institutions use an inventory management system, one of the first tasks that they need to complete is to create a ready reckoner all the assets they own and record the same on the software. This is an essential exercise for all institution as it gives them a comprehensive look at their current assets and plans out strategies for their growth and future related purchases.
An inventory management system also helps in keeping a track on all the items used in the schools and create the sales and purchase transactions when needed. It also helps to create daily reports for each transaction.
Another benefit of this detailed record-keeping is that in case of loss or theft of expensive school property, it is apparent within one glance.
- Schedule the Preparation for Every Lecture
When a teacher walks into the class, they are always prepared and armed with all the instructions they want to give their students on that day. But to be prepared, they need to make certain arrangements early on and this includes booking projectors and other electronic types of equipment. The Inventory software helps the teachers to make these preparations and helps to avoid errors such as duplicate booking of the items or multiple bookings at the same time.
- Complete Reports related to Stock-keeping
The school management has to keep a record of numerous items like textbooks, uniforms, school jackets, etc. The inventory management system ensures that this list is effortlessly and efficiently managed.
- Increased Accessibility
The process of inventory management is made far quicker and simpler with inventory management software. This is because it allows access to employees and teachers online. Instead of standing in a line and filling in forms to make a request for an item, the same can be indented online. The store manager to has an option of approving or rejecting this requests online.
Today, there is an endless number of inventory management solutions for schools and higher education institutes. The success and performance of a school depend on choosing the right inventory management software that supports the school in meeting all their teaching and administrative goals.
Fedena School ERP System is a leading school management software provider with user-friendly dashboards that allow easy login access for teachers, non-teaching staff, students, parents, and management personnel of your institution. The various modules available in Fedena facilitate all the processes of your institution. Their inventory management module of the software offers a number of advantages.
- The inventory module manages the store items and allows the students and staff members to raise indents whenever any items are required.
- Additionally, the inventory module also deals with the adding store, store items, raising indents, raising a purchase order, creation of GRN notes, etc.
- The administrative team can also easily create new categories or stores as per the need of the hour.
- Moreover, the Fedena module ensure that the Entire inventory management process is tracked and can be analyzed when needed
The lack of planning and strategizing in inventory management can often lead to a waste of financial resources in many already underfunded and under-resourced schools and colleges. The Fedena inventory management system for higher education ensures that schools and colleges are able to adhere to a planned and consistent approach to the management of these resources. Thus helping to save time, money and effort.
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