Case Study: How Fedena helped in managing bulk data effectively & enhanced data security?

Aparna World School is a CBSE pattern school established in 2014, situated in Jharsuguda, Odisha. It is a K-12 Learning School started in 2014-15 and also an Indian Boarding School. As of 2016, the school has enrolled 350 students, with a teacher-student ratio of 1:15. The school occupies an 18-acre campus.

The founder of Aparna World School Sri Om Prakash Poddar believes that the school aspires not simply to adapt to the constant changes in the needs of its learners and the society they will create, but to harness and accelerate that change in all ways it can. 

• In Aparna World School, the standardized process to handle the data from a single platform was missing which has increased the data discrepancies.
• Every department was managing the student’s data separately, this was making it difficult for their admins to update and maintain the consistent data across all the department which eventually escalating the possibility of data redundancy.
• Instant access to student’s scholastic and personal data details was not easily obtainable, which not only restrain the stakeholders in making a quick decision but also impeding the smooth operations.
• Managing manually all school data was the time-killing task for the admin’s which was impacting their other tasks productivity.
• Creating reports such as student’s attendance reports, transport records, teacher’s performance reports, financial reports and more from unorganized data was painstaking tasks for admins. Therefore Aparna World School was looking for a solution which can provide the data insight at their fingertips.

Data management & handling was the key issue they were facing day by day and when our experts analyze their situation they suggested that Fedena SaaS Pro Plan is the best solution for them. During the phase implementation, Fedena provided 3 days of on-site training to the institute’s core team.

Key Highlights of Solution:

• Now accessing any academic and administrative data related to a particular student/employee has become simple and easy. In a single click, stakeholders can view any information at any time from anywhere.
• With Fedena solution data tracking, data sharing, customizing and editing of the data become super easy. 
• To create reports, excel sheet got replaced by Fedena, now in a tap user can generate customized reports, analyze it and make the best decision for their institute growth, thus saving time and effort.
• The centralized platform of Fedena helped in storing & collating the information of students/employees across the various departments in a single place.

1. Simplifies the whole data management process which helps them in saving 70% of their time.
2. Data redundancy and data inconsistency across all the database got reduced.
3. Enhance data security & simplifies the data accessibility for all the stakeholders.
4. The customized reports helped in understanding the financial health and organization stability of the institute.