Why Do Educational Institutes Need An Online Admission System?

Online Admission System

Understanding The Impact Of Technology On The Admission Process And Harnessing The Benefits Of An Online Admission System For Your Institute

Students are central to every educational institute and the student admission season is one of the most essential times of the year for schools and colleges. It is this time of the year that determines how the school will perform for the rest of the academic year and hence educational institutes put in all their resources for a smooth functioning and error-free admission process.

However, today the number of students applying in different institutions and universities is increasing manifold. Additionally, the student’s admission process is getting increasingly complex with interested learners applying from different geographical locations, applying for a myriad combination of subjects, applying using various discounts and scholarships etc. In this scenario is fast becoming increasingly difficult to handle such a large volume of student’s admission in the traditional methods. There is an increasing need for using technology and adapting to an online admission management system.

What is an Online Admission System?


Technology has impacted and integrated into every aspect of our lives including the education sector. As we move into the digital age, it is imperative that educational institutes ensure that students and prospective learners receive information about the courses and admission online. Today, most students and parents simply scour the internet for course information and prefer to apply for the courses they are interested in online.

Presently, an increasing number of educational institutes have begun to rely on web technology for admissions. An Online Admission System is best defined as a web-enabled software designed to manage the entire admission related operations of an institution. It is a simple yet powerful platform that seamlessly connects all the various departments of an educational institution from admission, administration, marketing, accounts, students and many more modules. The use of an online admission management system ensures that existing traditional paper-based complex admission system is transformed into an applicant friendly, efficient, time-saving, accurate, and transparent system at affordable cost with greater speed and wider accessibility 

How Does An Online Admission Management System Work?


1. Registration Process:

The first and most pivotal step of an online admission management system is to share the admission registration URL on the school website or other social media platform. 

This URL should be easily accessible to the students and should give the applicants the opportunity to read the guidelines related to admission, download the admission form or fill in the details in a simple format and then easily submit or upload the application form. This process should be seamlessly easy for the students without any complications or complex procedures. When using Fedena school management software, by using the applicant registration module a student can apply for courses available in the institution. This application can be easily accessed from the school website. 

The school can also set up an Online Payment plugin that will allow the applicants to make a payment for the registration process (If deemed necessary by the school)

2. Review Process:

The online admission management system allows the administration team to access the registrations, review them and allow the students to various courses or simply discard their application. For applicants whose registrations get accepted, the administration can easily allot the batch and fees to the applicant with the click of a mouse

What are the features of an Online Admission Management System?


1. Document Submission

For the applicants, the online admission management systems make it very easy to look at the list of documents needed for the admission process and upload the same.  The feature saves students the hassle of running around and waiting in queues to submit documents as this can be done from the comfort of the home. If the students happen to miss or forget any documents, the student can simply upload the missing document instead of visiting the school, thus saving time and effort.

2. Registration Fees Submission

The online admission system automatically calculates the registration fees and gives students the option for making an online payment at the end of the registration process.

3. Batch Allotment

Once the fees have been paid and the application has been approved by the school administration team, the system allows a course and a batch for the students. This hassle-free process is automated and error-free, an essential feature especially when dealing with a large volume of students. 

4. Save Student Details

The online admission management system saves the details of the student for further use. This includes important information such as addresses, previous mark sheets, and other uploaded information. This is important as the next time if the student needs to apply for another course, the information is readily available. Additionally, it saves the hassle of saving and storing paper documents creating a paper-free and hassle-free digital admission process.

5. Subject Assignment

The online system also assigns subjects to the students based on their interests and their marks. 

6. Enquiry Module

The time of new admissions for any educational institution, especially with all that paperwork can be messy.  But, can the online admission management module makes the process simpler and smarter by allowing for an enquiry module that makes it easy for new applicants to get the information they are looking for at the click of a button.

What are the benefits of an Online Admission Management System?


Applicants’ Convenience: This is one of the greatest advantages of the online application system. All that is the applicants need is access to a computer or a smart device and internet connectivity and they can submit their applications at the click of a mouse, from the comfort of their homes.

Institutes Convenience: Educational institutions also have a major advantage when it comes to an online admission process as there is a quick and efficient system for filtering out candidates and processing of applications is possible through the review process. Additionally, the school gets access to student records and databases which can be saved in a secure manner. There is also a lot of cost-saving that an online admission system offers as the costs of processing applications and employing additional manpower during admissions gets completely eliminated with the implementation of an online application system.

Increased Accuracy and Efficiency: There are high fatigue and monotony involved in the paperwork in the admission process and this can be a catalyst for errors. Not only can these errors be expensive to the school but they also risk the reputation of all involved. Relatively, an online admission system is highly reliable, efficient and eliminates the possibility of human errors.

Increased Geographical Reach: Another advantage of the online admission system is that it makes it possible for candidates from across various locations to apply to the institute without any hassles.

In Conclusion, Online Admission System supports the administration team and the applicants with the support needed by making the admission process faster, easier and hassle-free experience for all concerned. 

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