Case Study: How Fedena helped 70+ Institute of SSRVM in automating their daily school operations?

SSRVM is one of the prestigious Group of Institutions in India. It was established in 1999,  to provide a world-class, holistic education to students across various age groups and multiple fields of study. So far, SSRVM Trust has established about 98 educational institutes, ranging from Pre Primary to P.G. Studies in diverse areas – viz: Management, Computer Study, Ayurveda medicine, etc. and has more than 40,000 students.

The founder of SSRVM Trust, Gurudev Sri Sri Ravishankar Ji believes that just information is not education. It is culturing our behavior and attitude. We can perceive things better. The purpose of education is to increase awareness. Only a school that can nourish inbuilt virtues can impart real intelligence.

• SSRVM has institutions across major cities and also in remote parts of the country. They needed a Software which is easy to use even for the novice users. And which provide a common platform for all the stakeholders to connect with each other.

• SSRVM was looking for a SaaS solution which would eliminate the need of dedicated hardware and save time in installation, maintaining, & upgrading of the software.

• SSRVM already had a well-trained team of software professionals and domain experts (SSRVM Techsupport) who needed a ‘stable’ software with the potential to integrate multiple aspects of their schools’ day to day work with single-click report generation platform. 

• SSRVM needed software with ‘complete’ set of basic functionalities and enhanced features to support schools operational needs. 

• SSRVM Techsupport team wanted to implement and train the SSRVM schools staff by themselves and needed premium backend support from the software provider.

• Every day all the schools were getting hundreds of admission inquiries. SSRVM looked for a platform which can collect, sort, and manage all the data at a single system and thus save time and labor cost.

• With an increasing number of students, the fees collection process become time-consuming.  With their existing solution, SSRVM schools were not able to track fee defaulters and also not able to generate e-receipt in a real-time.

• Schools were following the conventional method to manage attendance and timetable. And wanted to adopt an automated solution that will save time. This would help the Teachers to focus more on teaching and other productive tasks. 

• Managing employees records and payslip for thousands of employees on an excel sheet were getting complicated day by day. SSRVM looked or a solution which can make this process flawless.

• 70+ Schools under SSRVM trust had diverse grade book and examination requirements. Ex: CBSE, ICSE, STATE . and SSRVM Techsupport wanted a configurable solution to achieve this requirement.

After doing an in-depth analysis and evaluating the challenges, we understood that the Fedena Pro SaaS with Multi-School Dashboard is the right solution for SSRVM Trust. With SSRVM Techsupport Team leading the charge for implementation & training, Fedena was successfully implemented in all 70 institutions. Sooner all the stakeholders started driving immediate benefit out of the software.

Key Highlights of Solution:

• Maintaining reports up-to-date is one of the uphill tasks for the admins. With Report feature in Fedena, the complete process became effortless as they can generate outstanding and customized reports in a fraction of seconds. 

• With the HR module, all the information related to employees can be easily accessed from anywhere. For example: Easy generation of payslips. Availability of full information about employees, including payroll details in Fedena.

• It automated the student admission and examination process and helped in saving a lot of paperwork, improving the collection of information at the time of admission.

• Now maintaining student attendance has become simple and easy. In a single click, the teacher can mark the attendance of the students. The whole process becomes digital. 

• Finance & Fees feature helped the admin in identifying the fees defaulters. The excel sheets got replaced by Fedena, where the user can keep track of all pending fees that are available at a time, can quickly generate reports on outstanding fees helping in easy management of all the financial records. 

• Timetable feature helped in setting up various timetables and instant access to classroom and subject information is available to teachers, students, and parents. 

Now, after consistently using Fedena Pro Module for more than 5 years, SSRVM employees are saving approximately 71% of their time, which they were loosing while managing all the tasks manually. With Fedena, most of SSRVM  administrative tasks have become automated, and it has become easy for the stakeholders to keep a realtime track on all the activities.