Is your school management software keeping your ward secure?

school management software

How School Management Software Ensures Student Safety?

The idyllic idea of a school involves a utopian paradise where children have freedom and security in equal measure. Realistically speaking, however, the world can often be a dangerous and harmful place – especially to vulnerable communities like children, who often do not have the skills or agency to defend themselves. In the West, we are already seeing a spike in threats to student safety in the form of mass shootings, missing children, gang violence entering schools, etc. While in India, these are not as common as they are in the United States of America, student safety is still a top concern for school management.

Students are a group that is especially vulnerable due to their age and inexperience. Their security and safety are of prime importance for any school administrator, especially since students need to be focused on their academic endeavors rather than auxiliary concerns like these.

Maintaining a sense of safety is thus of primary importance and an issue schools must prioritize for themselves. With the growing role of technology, maintaining security for institutions is becoming easier, but did you know even your school management software can help ensure student safety?

Below we discuss in details the features of a school management software that help maintain the safety and security of students at your educational institution:

1. RFID Attendance Tracking

One of the keys to ensuring student safety is knowing or being able to easily access information about their whereabouts at any given time. Earlier we relied on attendance registers, a student’s assigned schedule and community knowledge from teachers and fellow students to know where a student is at any given point of time. However, good student management software like Fedena ensures that attendance tracking becomes a highly systemic process thanks to the use of allied technologies like RFID.

RFID stands for Radio Frequency Identification and refers to the use of a radio wave signals embedded in smart tags or chips in identity cards to track the coming and going of a student. Simply put, when a student uses their RFID enabled identity card to swipe in and out of the school, specific rooms, or to perform certain tasks like gaining access to canteen facilities or to check out school equipment, the school management software keeps track of this data. This makes it easier for school authorities to pull up information on the history of a student’s comings and goings within the school management software in real time and from anywhere.

2. Transport Tracking System

school bus tracking

It is not enough for school management to maintain a secure facility on just the school premises. Students – especially younger ones – are vulnerable during the chaotic time of entering and leaving school. In the confusion of what bus to board and where the student is alighting, it can be easy to lose track of students in even a smaller school.

Student management software solves for this sensitive issue by offering a reliable and robust transport tracking system. The transport tracking system keeps a record of the school’s transport assets, whether a student is one their assigned transport vehicle or not, and also offers live tracking and updates on routes and stops. This means that school management and concerned parents are able to keep an eye on their students at all times, even as they commute to and from school.

3. Sturdy Data Protection Systems

In these modern times, the importance of data security cannot be overstated. Student information is no different. In fact, in many ways, it is important to maintain the highest levels of security for student information – since it is often personal or logistical information about a minor student.

A student management software is inherently robust on the data protection front since this kind of sensitive information can only be accessed behind password protection and that too by authorized handles or logins only. Users need to be granted access to such information and the student management software also tracks who has accessed such information and sometimes how it has been used. An archival history of all actions is maintained within the school management software making it easy to go back and check on who has been accessing such information and why, as needed.

4. Secure Communication System

secured communication

One of the keys to maintaining safety and security of students is to ensure that information flows efficiently and optimally through the right channels to the right person. This means that there should be no leaking of information that might get into the wrong hands. A student management software enables this by making communication between various users secure, confidential and private through a variety of channels.

For instance, teachers can communicate directly with parents about student progress and grades using the inbuilt messaging in the student management software. Students may discuss group projects with their teacher and fellow group members securely using discussion groups set up for that very purpose. Such discussion groups can be closed or open to as many students as considered judicious for the given purpose.

Secure communication is key to ensuring a free flow of information between stakeholders in the educational ecosystem, while also ensuring that such information remains secure. It is key to maintaining a safe but communicative environment for students.

5. Instant System Wide Updates

In an emergency, it is necessary that information that helps students, parents, teachers, and staff be communicated swiftly and appropriately, while also reaching a large group of people at the same time. In student management software, this is made possible through features and plugins like the dashboard, instant SMS alerts, and instant email alerts.

For instance, in a school-wide alert, the most efficient method might be to use the dashboard to make an announcement that will show up on the dashboard of the school management software that everyone has access to. For limited groups or for reaching people’s phones in case of internet breakdown instant email alerts or instant SMS alerts might be respectively appropriate.

6. Robust Financial Security

robust financial security

A final piece of the puzzle for maintaining student safety and security is to ensure the safety of their financial information and transactions. This means the use of secure payment gateways, robustness in the generation of final information, and secure access to such kind of actions and information.

A student management software maintains this perfectly by ensuring such actions are only accessible to the appropriate users through judicious granting of access and maintenance of action history in the archives so such information can be looked up easily. This does not compromise on ease of use since student management software enables users to clear financial transactions or actions like fee payment, receipt generation, etc from anywhere and at any time using any device. Student security and safety does not have to result in a reduction of ease of use and convenience for parents and management, but it does not have to compromise on student safety or security either.

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