How Does School ERP Software Analyse Student Performance?

School ERP Software is key to understanding how students are doing

What is School ERP Software?

A School ERP Software is a tool, application, or platform that essentially helps manages the myriad of processes in an educational institution, like a school or college. Every school has a multitude of time-consuming, cumbersome, paper-based processes that are often more trouble than the time and effort they are worth. These processes can often make the functioning of a school feel incredibly bureaucratic. They are also draining in terms of labor, time, and overheads. A school ERP software helps keep these processes running smoothly, but reduces the time, cost, and labor burden of keeping them running.

It is a necessary tool that no modern school can function without. It makes schools more efficient, reduces time and labor burdens, and brings them into the new century since it capitalizes on an already technology-rich environment.

Why do we need to analyze student performance?

There is no progress without an understanding of the status quo of one’s work and a careful interpretation of actions taken so far vis a vis the outcomes they have produced. In an educational context, an analysis of student performance is necessary for similar reasons. In order to have students progress towards their educational goals, it is necessary to understand what they are doing, how they are doing it, where they succeed, where they falter, and why and how all these outcomes occur. This is already done in the educational ecosystem in a variety of ways – through exams, homework assignments, parent-teacher meetings, and goal setting for students at every stage of their educational career.

In the past, estimates have been made by parents, teachers, and students themselves about how they are performing, especially in comparison to their peers or the average. However, with the implementation of school ERP software far and wide in schools, this kind of guesswork – even when it is educated guesswork – is no longer needed. Instead, school, parents, teachers, and students can rely on accurate data being collected and recorded by ERP software.

This is merely the first step to measuring student progress by analyzing their performance. After data collection, teachers, parents, and students use their expertise, experience, and insights to understand and interpret their data. This kind of analyses helps them recognize and enhance successful practices, while also identifying and addressing blockers to success. This kind of reiterative process helps students engage in continual improvement, resulting in a data-driven culture of student performance analysis.

School ERP software is, of course, a very handy tool when it comes to this endeavor. This is because it is a data-driven product right from its inception. It works seamlessly and reliably in the background so students can focus on the actual performance and execution of their strategy, instead of constantly having to pull back to analyze how they are doing.

This is why it is necessary to have certain key features in school ERP system software. Some of these are discussed in detail below.

What School ERP Software features help analyze student performance?

1. Examination system

School ERP Software like Fedena’s examination system is a module that allows users to manage the examination process seamlessly. The examination module in school ERP software is flexible enough to allow users to set up exams in whatever formats they believe will be the best structure to analyze the absorption of learning material by the students. It can also adhere to existing school boards – from ICSE to CBSE, as needed. Exam reports are then instantly and easily shared with parents and students for their perusal within the school ERP system itself. This kind of instant feedback loop being created ensures that exams are not a farce, but data being collected by school ERP software for student betterment.

2. Assignment management system

Similar to the examination module, school ERP software also offers users an assignment management system. Using this teacher are able to give assignments – in class and homework – to their students within the school ERP software, ensuring there is no loss in the communication of the work to be done. Students are then able to submit their finished assignments within the school ERP software. This makes tracking of student performance on regular assignments more easy within the school ERP Software, making continual analysis and improvement possible. It makes homework go from being a chore to being a tool for continual improvement for student progress.

3. Course certificate completion

After all the examinations, assignments and testing comes the creation of a certificate signifying the progress that has been made by the student. A school ERP software can easily create these course completion certificates using the certificate generator module. The certificate is not a mere piece of paper that signifies the completion of a course – instead, it is a snapshot of the progress that has been made so far. The school ERP software can generate custom certificates, containing information like a journey of progress, grades, class average, and position in class amongst many other pieces of information you might wish to include.

4. Attendance system

One of the key indicators of student engagement and consequent progress within the educational ecosystem is their attendance record to classes and school itself. There is no better way to mark attendance than using the school ERP software. Often integrating with RFID scanners or other electronic tagging systems, the attendance tracking module in the school ERP software is the most reliable record of where a student is at any given time. This helps students, teachers, parents, and management identify any anomalies that might be occurring, identifying blockers that prevent a student from attending important classes, and also identify trends that might be affecting a student or groups of students, thanks to the data being collected by the school ERP software’s attendance tracking system. To do well, students need to first show up and the school ERP software’s attendance tracking system is step one in helping students achieve this.

5. Report center

The report center is the school ERP module is a catch-all for all sorts of reports being generated by the ERP Software. Data being generated by the school ERP software is extremely valuable since it is concrete information that helps us understand student performance and progress. This report center in the school ERP software can generate reports of all sorts – for students, employees, management, and even for other data like for fee schedules. These reports are the best way to collect and understand all the data stored in the school ERP software that actually affects student progress.

6. Discussion panel

A key element to measuring student progress is creating a space where students are able to interact with other stakeholders in order to ideate on certain tasks, assignments or any other school-related engagements. The discussion panel in the school ERP software is this very space. Students, teachers, and parents are able to interact, engage, and exchange vital information swiftly and efficiently within the school ERP software. They are able to post questions, ask for clarifications, share tips and suggestions, recommend solutions, etc within the school ERP software.

7. Placement system

The zenith of all student progress is their recruitment into higher education, or in the case of colleges, into employment. A school ERP software helps with even this aspect of student progress by making campus recruitment modules a feature they offer. Manage the entire end to end campus recruitment process within the school ERP software, while it collects and readies for analyses all data associated with the campus recruitment process.

8. Task management

Despite great potential, many students, teachers, and parents fall apart when it comes to the organization of their time and responsibilities. The school ERP software offers the task management feature to help address this very blocker. The school ERP software’s task management module allows for students to be assigned tasks by their teachers. Employees can be assigned tasks by their employers or management. In turn, employees and students can upload documents and update their progress within the task management module in the school ERP software itself. A task can be closed by those who assigned it in the school ERP software by posting follow-ups or updates to specific items also. It is a well-rounded way to manage tasks using the school ERP software that is already being implemented in the school.