In organizations across the world, the human resource function is one of the most essential departments as the employees are the stepping stone for the success of any organization. In schools and educational institutes too, the human resource management system is one of the most critical functions. This is the reason that when selecting a perfect school ERP software, it is important to consider software that offers a combination of automated processes that connect human resource management and information technology in a seamless manner.
When selecting a School ERP software, it is essential to ensure that the School ERP has every feature you will ever need to run your institution efficiently. This also includes a fully-fledged Human Resource module that will help with the automation of repetitive and time-consuming tasks associated with human resources management Using a multi-function human resource management system will help to free up some of the school staff’s employees most valuable resource – time. It will also ensure that the focus of the school HR team is shifted to creating a culture of world-class education, long term employee retention, and other highly impactful areas that will help the productivity of the school.
Benefits of a human resource management module:
1. Employee Attendance Management
One of the foremost advantages of using a human resource management system is the automatic management of attendance for the employees. This information can be captured with the assistance of a biometric device that the staff can use with minimum assistance. The system creates automatic reports that can be tallied easily at the end of the month for easy attendance calculation.
Additionally, the school employees can easily apply for a leave on the school ERP software for payroll management. The leave applications can be easily approved by the manager when needed. The system also allows for easy leave calculations at the end of every leave cycle. By automating the process, not only does it save employee time, but it makes employee attendance and leave management a lot easier and faster.
2. Employee data management
The human resource function in an educational institute includes the collation of a lot of employee-related data such as financial information, health, addresses for communication, qualifications and salary details among other things. The school ERP software for payroll management ensures that all these documents – many of which can also be highly confidential can be stored in the software in a safe and secure manner. All that the employees need to do is upload the quick and customizable employee admission form in one go. The software also allows for bulk employee import option so that all the details of the employees can be uploaded on the software in a few quick moments.
Additionally, using a school management software for payroll management ensures that this information can be updated, accessed with the easy click of a mouse.
3. Easy personnel grievance management
Another benefit of using a school ERP software for HR management is that it becomes easy to update any personal queries, complaints, and grievances on the software through private messages and emails to the administration staff. These queries or messages can be addressed in a confidential manner and helps assure the staff and the teams that there is support available to them when wanted.
One of the key aims of a human resource management system is to provide complete information and support to the administration as well as the employees for any queries or updates. Thus, supporting them and enabling them to function in a seamless and more effective manner
4. Simple Payroll management
When registering with a human resource management system like Fedena, one of the advantages is a simple payroll management system where the educational institute can manage the payroll system with ease.
Routine functions such as attendance calculation, leave management, payroll assignment, pay slips generation can easily be taken care of by the school ERP software for payroll management.
The payroll setup can be done for variations of earnings, deductions and various deductibles. The system also supports instant amount changes in payroll when needed. Thus, instead of spending productive hours calculating and correcting the pay slips, the administrative staff can simply outsource the same to the school ERP software for payroll management.
Additionally, payroll can be collectively assigned to employees sharing similar pay structure and frequency, thus making the monthly task of payroll calculation easier and faster.
For those worried about the security of an online system, the Human Resource manager can be given special security privileges to generate pay slips based on payment frequency. Thus, ensuring the security of the information and the employee data.
Also, the payslip report settings can be configured in a way that allows for separate privileges to be assigned for the approval, rejection, regeneration of pay slip for employees. The settings can also be configured to integrate the loss of pay calculation in employees’ pay slip.
Thus, the use of a school ERP software for payroll management can help the Human Resource staff of a school function in an effective and efficient manner