Before you choose an attendance management system for your school you would first need to know what it is. These are basically systems that use biometric technology such as access cards and the like. They keep track of the attendance of your students as well as staff members. They help you maintain accurate records in a quick manner and over the years they have become integral parts of school management as such.
The features of automated student attendance management system
There are several reasons why you should choose an automated student attendance management system for your school. The first important reason, in this case, is that they come loaded with features. These features make it really easy for you – the school administration – to run the affairs in this particular regard. They may be enumerated as below:
- Leave management
- Biometric or RFID integration
- Managing half or full day attendance
- Subject wise attendance
- Managing daily attendance reports
- Providing instant notifications to parents
It needs to be said in this particular context that technology is always evolving and the same thing can be said of these systems as well.
Why student attendance management system is useful?
There are several reasons why these automated student attendance management systems are being thought of as being so useful in the first place. Those reasons may be enumerated as below:
- Assuring the safety of students
- Increasing the productivity of teachers
- Improving communication between parents and teachers
- Developing discipline and punctuality
- Helping with course management
- Improving the results of students
- Stimulating student behavior
- Improving salary calculation
- Saving time
- Being environment-friendly
Speed and accuracy
This is one of the best reasons why you would need such a system in your school in the first place. If your school management software has a students’ attendance management module in it, it is always great. This is because then there is no need for you to maintain such data in a manual way as you were used to doing till date. In any case, such processes are cumbersome and long, which means that they are better absent than present. With such a system students can easily log on to an online system and mark their attendance.
This would help save the extra time and effort that are otherwise incurred in these processes by the teachers. These systems are infinitely faster and the same can be said of their accuracy as well. This is why they are so much better than the manual attendance systems in every sense of the word. They are created in such a way that you can avoid making any incorrect data entry as such and there would be no duplication as well. More than anything else, such a system would help reduce paperwork that is so mundane in any case!
Generating reports in an automatic manner
Quite often teachers have to access the attendance reports of their students on an urgent basis. It could be for reasons related to discipline or for meetings with the parents. When you use a student attendance management system you basically make sure that reports can be created with just a click of your button. This way, you – the school management – are also able to get access to various summaries, and trend reports that are connected to the attendance ones.
These systems are simply great when it comes to enhancing punctuality among students.
In a manual system, the entire operation happens on a daily basis and the teacher enforces the attendance on a daily basis as well. However, with the cloud-based online student attendance management systems that we are talking about over here, you can actually record the time at which each student is attending the school in an accurate manner. This, in turn, allows you to monitor which students are being tardy in this regard and then pull up students to teach them why it is important to be punctual at school.
Recap: School ERP vs College ERP
Sending alerts to parents
When you use an online attendance management system for students it becomes easier for you to send automatic alerts to the parents if their wards are not attending the school. You can be sure that this is something that would be impossible if you were using a manual system. However, with a school management software that would store all necessary data related to your institute, this would be as easy as it gets. In fact, these systems can also store the contact details of the parents and this way it would be easier for you to send notifications to the parents as well.
The parents too would be benefited by this as they would be able to stay updated with the attendance related details of their kids. They would have a clear idea of the number of classes that their children are missing out on.
Managing the attendance of staff
With the help of the attendance management systems, you would be able to keep track of the attendance of your staff as well. This includes both your teaching and non-teaching staff. This way, you would find it easier to calculate the number of leaves that they have availed and keep track of the number of days and hours that they have worked as well.
This, in turn, would help you work with a lot of accuracy and ease than would otherwise have been possible.