Often interchangeable, school ERP modules are not necessarily for universal use

What are school ERP modules or college ERP modules?

School ERP modules or college ERP modules are both management software that helps your educational institution – whether a school or a college – run more efficiently. Both school ERP modules and college ERP modules are essentially tools or platforms that take over and automate certain processes that the educational institution functions on. Currently, these functions or tasks are being performed by humans and are thus error-prone, not to mention the massive labor cost and time commitment they incur. School ERP modules and college ERP modules help reduce this burden, thus boosting productivity and efficiency within the educational institution.

While both school ERP modules and college ERP modules are often used interchangeably, some differences do exist that must be kept in mind when purchasing or using either. These differences may seem minor or easily worked around using either school ERP modules or college ERP modules but it is important to be aware of these variations before using either of these two types of management software.

Below we discuss in greater detail how School ERP Modules differ from College ERP Modules:

Examination

When it comes to exams, schools and colleges run on different schedules and thus need different modules. For instance school ERP modules function on a semester wise or quarter wise system, with regular examinations and assessments taking place every six months or three months, depending on the school’s examination schedule. For a college ERP module, however, the examination usually takes place course wise, once a semester. Students sign up for courses, not semester, meaning that not all students will take the course exam in the same year, necessarily. This is especially the case in more senior years at college, once mandatory or required courses are completed and college students move to take elective courses entirely. At a school, however, the subjects and administration of their exams are more standardized.

Assessment

Assessment is also an area in which there has to be some differentiation between school ERP modules and college ERP modules. In school, one cannot progress from one year to the next without passing all the subjects that are being taught that year. This means that one cannot just repeat a subject while moving on to the next year with other subjects. The school ERP module is set up to assess students accordingly, using this pass and fail the assessment system. In a college, however, students can have a backlog while still progressing from year to year. This means that they can write makeup exams or retake a previous years exam without a time delay in terms of their progression from year to year. A college ERP module’s assessment rules are thus set up accordingly.

Attendance

At a school, attendance is assessed in various fashions – it is unlikely that a student who has marked their attendance for a day is going to be missing attendance for individual subjects unless sanctioned to do so. Attendance is thus a disciplinary issue. School ERP modules may thus mark attendance by day or throw up a red flag if there is an unsanctioned absence. In college, however, attendance is assessed subject wise at the end of the year and being able to sit for an exam is predicated on meeting those attendance requirements. Attendance thus becomes a prerequisite to be met for assessment. College ERP modules thus measure the attendance rate of students subject wise, rather than an overall attendance record.

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Batch & Course

In both schools and colleges, attendance, assessment, and examinations are highly dependent on how time is broken down in each of these institutions. For schools, the yearly batch seems to be of the most significance – students progress from year to year, and all their attendance, assessment and examination rules are thus based on their batch year. School ERP modules reflect this system automatically. For colleges, however, progress is determined by course, rather than the year in which attendance, assessment, and examinations are measures. This difference is reflected in dedicated college ERP modules.