How to Manage School Branches Using Multi-School ERP System?

Multi-school ERP System

Multi-School ERP System help create cohesive experiences

What is a multi-school ERP System?

Multi-school ERP systems are built for schools with multiple branches who are seeking to recreate a similar, cohesive experience for all students across branches of their school. Multi-school ERP systems also help systemise some processes and rules across branches to ensure that students have a uniform learning experience across branches. The quality of education a school imparts is thus managed well across branches when a multi-school ERP system is in place.

What is the purpose of multiple school branches?

It is not uncommon for successful schools to open up multiple branches or commonwealth universities of the original school. There are multiple reasons for this.

First, good schools are often in high demand, which means that opening a branch of the school can help meet the needs of a growing student body.

Second, in times of cities exploding in size and population, good schools can often seem physically inaccessible to students living in far flung localities. This means that students in these localities are missing out on a good education or have to be content with local schools that might not meet their needs. With schools that have multiple branches, students get access to some choice in education, instead of having to settle for what is available.

Features of Multi-School ERP System to manage school branches:

  • Common Plugins across branches

One key advantage of using a multi-school ERP system is that plugins choosen as add-ons remain common across branches. Such as Library plugin used by the main branch will function the same way across subsidiary branches, resulting in a library system that is robust and resourceful thanks to its collective strength. What is more is that the administrator can assign permissions for plugins per his discretion and what each branch in the school system actually means.

This means that customised usage of plugins across schools is also possible, since permission to use said plugins in the multi-school ERP system will be granted per the need and requirement of each of the subsidiary branches. This level of uniformity yet individuality strikes that tricky balance needed between multiple branches of a school system and can only be made possible by a multi-school ERP system.

  • Multiple Payment Gateway for smoother transactions

One of the biggest hassles for any educational system is the entire process of fee payment. There are multiple reasons for this – from a process fraught with red tape and paperwork to addressing the minute, detailed individual needs of each students that a school is honour bound to address.

With multi-school ERP system resolves a lot of the issues that are related to the technical aspects of fee payment – from calculating deductions and extra fees levied on a student by student basis, to generation of fee reminder, to providing a simple payment gateway that is accessible from any device at any time from anywhere by parents, to even generation of fee receipts once the fees have been paid.

These are all tasks that a school ERP system would ordinarily handle, but when multiple branches come into play a multi-school ERP system should be deployed. This is because, multiple payment gateways are assigned to each branch school thus making fee collection get dispersed amongst branch schools (and be customised to their needs) but also all of it is funneled to the parent school since it is all happening on the same platform – the multi-school ERP system.

  • Setting up SMS Alerts in one go

SMS alerts are used in school to ensure swift, private, reliable communication between various stakeholders at the school. Since SMS alerts are often used to convey emergency information, it is vital that these function flawlessly.

With a multi-school ERP system, SMS alerts can be set up in one go for all branches in the school system – this ensures that in times of emergency, all students across branches in the school system receive the same information at the same time.

The same goes for all email notifications for all branches of the school. The multi-school ERP system can be set up in one go to function in exactly the same way for all branches of the schools ensuring that parents can rely on both SMS and email to inform them of happenings at school.

  • Multiple Admin Profiles

Just because a school system has many branches does not mean an overburdened staff at the parent school or a dysfunctional day to day working for subsidiary schools. A multi-school ERP system ensures that multiple admin profiles can be set up for each branch school to ensure smooth workflow that caters to individual needs of the schools.

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