Over the past few years, our newspapers have been filled with horrifying articles that point towards the lack of safety standards and security precautions in schools. Today, parents and educators across the world understand that the school ERP software is pivotal to creating a safe and a secure learning environment for students. As schools work towards this goal of ensuring the safety of their students, staff and all their data, schools and other educational institutes need to create strategies and make diligent efforts to ensure that their school and the school campus is safe and secure.
In this regard, a school ERP system is charged with the safety of all school and ensuring that they protect them from physical and virtual attacks and intrusions:
Protecting the data of the school
Educational institutions are privy to a lot of confidential information, especially, information related to their students – addresses, financial details, banking details, academic records and lots more. Unauthorised access to this confidential student information can be a major data security breach that can have far reaching repercussions on the students, the staff and even the reputation of the school.
Using the ERP software for school data management is a great way to protect the data related to the school by allowing access to only authorised personnel. Limiting access to sensitive information with permissions that can easily be granted and revoked in your school management software is one of the ways that a school ERP system keeps the information safe. Similarly, the school management software also allows to track who accessed what information and highlights any irregularities when they happen.
Visitor management for the school campus
A school ERP system allows for schools and colleges to have a visitor management system for their campus. This essentially starts with providing a photo-biometric identification to all the registered parents, guardians and friends of the students. This ensures that when the respective parent or guardian comes to pick the kid, the biometric verification provides additional security.
Another security function of this feature is that it keeps the schools, parents and guardians updated about the various guests who visit their children updating the parents about their visiting hours and purpose. This is a great way to stay vigilant about the security of the visitors who visit their kids and keeps the school’s security team updated about the various visitors on the campus.
Transport security for schools
One of the biggest advantages of using a school ERP software is that it imparts the mobile application to connect the parents with the students accessing the transport module. It allows the parents to track their children when they are commuting to school and it helps to locate them in the school vehicle using the mobile application at any given moment during the journey.
The school ERP system provides the transport management feature to keep a track on the buses, their real-time location and then provide this essential data to the authorities and school management. This feature is important to allow for quick responses to breakdowns, accidents and other emergencies that may take place during the commute of the students. Additionally, this real-time visibility also helps the school monitor bus speed and help improve school bus safety and driver accountability at all times.
Thus, the school ERP system also keeps a tab on the transport system of the school and offers complete peace of mind to the parents.
Constant communication to the parents
Various advances in technology including a school ERP software has dramatically changed the communication takes places between the school, teachers and parents. A few years ago, the famed school diary was the only way of communication between parent and teacher. However today, the school ERP have features that allow schools to send or broadcast SMS alerts and automatic messages to registered parents. This features then ensures that students and their families are immediately and automatically informed of emergency situations is a critical capability that is essential to the maintain a sense of safety in the school and giving parents the much needed peace of mind.
Offering Network security to the schools
Today, most schools and colleges have large campus that are spread across geographical locations. For such large educational institutes, the security system includes large and numerous networks that manage the various safety and security issues. From video monitoring, paging systems, backup systems, the security features of their schools often have a piecemeal approach that while intended to strengthen preventive methods, reduce responsiveness and spread the responsibility to far and thin. It is therefore essential that schools need to leverage their IT infrastructure to strengthen defence over time. This can be effectively and efficiently done by centralising management and monitoring, with the help of a school ERP software
A school ERP system offers an integrated approach can help improve collaboration throughout your various school campuses and build a single network infrastructure. This approach not only helps the schools enable adaptive threat defences when necessary, but it reduces costs improves communications and allows for faster responses when needed.
Thus, the use of a school ERP system is one of the most effective ways to maintain tighter controls on your physical and virtual environments and provide schools with a a solid foundation that will allow them to focus the students
Today, for schools it is important to create a learning environment for the teachers, students and the staff that is safe and secure. This not only creates the optimal learning and teaching environment, but it also enhances the reputation of the school and one that offers the students all a safe and secure learning environment.