Get to know your school ERP system’s alerts
What is a school ERP system?
A School Enterprise Resource Planning system or school ERP system is a technology, tool, or platform that is used to manage a large variety of day to day functions in an educational institution like a school or universities. This includes everything from admissions to alumnus management. The school ERP system is the first step a school can take in embracing technology that will make it a more functional school. Using school ERP system technology the school can manage all its functions easily, from any time and anywhere at a much lower cost than its current expenditure or budget.
What are alerts in a school ERP system?
Alerts in a school ERP system can refer to any kind of notification that is sent out by the school ERP system to some or all of its users. These users include almost all stakeholders in the educational ecosystem – from parents to teachers, to students, and even non-educational staff, like management and administrators. All these stakeholders have performed time-based functions within their school ERP system and being able to receive a notification via email or SMS is a way to ensure they remain on track with their tasks.
Why do we even need alerts in a school ERP system?
Alerts are not just a way for users in the school ERP system to keep track of ongoing tasks and their current status vis a vis competition, they are also a way to effectively communicate with people and have their attention no matter where they are. Alerts thus become more than just a time management or organisational tool. Instead, the transform into effective management tools in themselves backed up by the powerful engine of the school ERP system. Alerts help integrate personal attention with the functionality of the school ERP system.
What are some school ERP system alerts you should set up for your school?
Read on below to see why these are the top ten recommended school ERP system alerts:
Fees Payment Alert
Fee payment is one of the most important, yet time and labour consuming processes. Even with a school ERP system software that helps you calculate and generate fee bills, it is difficult to catch the attention of busy parents with yet another notification from the school ERP system. Setting up an email or SMS alert helps to stand out from the flood — setting up a fee bill and fee payment alert helps parents keep track of this important aspect of schooling.
Attendance is one of the key aspects of learning. Multiple research studies show that high attendance results in higher test and exam scores and better learning outcomes for students. So how can your school ERP system help with maintaining a good attendance record? The first step is to keep track of attendance records of all students. But when e-mail and SMS alerts help parents and teachers keep track of student attendance more easily it results in better outcomes. Whether it setting up alerts for any unexplained absences or just sharing attendance record, attendance alerts help better attendance become a reality.
This is the alert that would be the most familiar one to most people who use a school ERP system – emergency alerts are again email or SMS notifications that go out from the school management to parents, students, or both, about any emergency information that needs to be conveyed to them. While functionality may change from school ERP system to school ERP system, emergency alerts are usually automatic – they do not have to be turned on but could be turned off. Emergency alerts should be used for genuine reasons in order to ensure that the school ERP system will be perceived as annoying, rather than useful.
Your school ERP system can help you get more organised in the day to day setting you up for success at school. Meeting Alerts are key to keeping track of all commitments that involve the presence of another person. A school ERP system will send an email or SMS alert to the concerned person with the information necessary to keep them on track for all their daily meetings.
Much like the meeting alerts your school ERP system software can send out, you can also set up alerts for the timetable that your school ERP system has scheduled based on your enrollments and classes. Your school ERP system will send out an email notification or SMS notification – which both function as alerts – to your inbox or phone. It will alert to upcoming classes and related information so you can go about your day in an organised fashion.
Many schools say that they are a home away from home and that the school fraternity is like a family. Small touches like birthday messages help maintain this community feeling amongst members of the school fraternity. But it can be quite difficult to keep track of the birthdays for large educational institutions. This is where your ERP system for schools can really help. Set up birthday alerts that will function as email or SMS reminders for every student and teacher’s special day.
A school’s responsibilities extend beyond the school into transport to and from the school. Parents, understandably, are ensuring the safety and security of their child. How can a school ERP system help with this? You can set up transport alerts in your school ERP system that will alert you to the comings and goings of a student. The alert will notify you through SMS or email notifications sent out in real time so you are aware of where your student or child is at all times. These alerts help keep students safe and secure while they focus on learning, ensuring no disruptions due to threats or delays. Transport alerts are also efficient since they help plan pick ups and drop offs in a more realistic manner – these means that the journey is also smooth since guardians know when to be prepared for their transport to arrive for their child or student.
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