Understanding the benefits of an attendance management system in educational institutes
One of the foremost memories that all of us have of school is the morning attendance, where the teachers would ceremoniously call out to our names, while we replied in affirmation to prove our attendance. A long and tedious routine, in colleges, many of us manipulated the manual attendance system in a number of ways.
However, the digital revolution has introduced the student’s attendance management system that is transforming the routine of attendance in schools.
What is an attendance management system?
An attendance management system is an essential part of the school management software that uses the biometric attendance management system or an access card to maintain a quick and accurate record of the student attendance and provides timely summaries and records when needed.
Why does your institute need an attendance management system?
1. Speed and Accuracy
Using a students attendance management system module in your school management software eliminates the need for manual attendance with is a long and cumbersome process. Students can simply log on to the attendance using the online system and thus save teachers the extra effort and time that would usually go into marking attendance. This system is faster and more accurate than a manual attendance system, avoids incorrect data entry, duplication and helps reduce mundane paperwork.
2. Automatic Report Generation
Very often teachers need to access the attendance reports of students – either for disciplinary reasons or for parent- teachers meetings. Using a students attendance management system ensures that reports are created at the click of a button. School authorities can also access summaries, trend reports related to the attendance records.
3. Enhances Punctuality
While the manual attendance conducted daily by teachers enforces daily attendance, using a cloud-based online attendance software ensures that the arrival time of each student is accurately recorded so that the monitor tardiness and teach students the importance of punctuality.
4. Alerts to Parents
Using an online attendance management system makes it easy for parents to get automatic alerts of days that their students are not in class. This would not be possible in a manual attendance system but using the school management software, that stores all the communication data of the parents, it is easier than ever for parents to stay updated on their child’s daily school attendance. This also helps parents stay abreast of the number of classes missed by their child.
5. Staff Attendance Management
The attendance management system can also be used to track the attendance of the teachers and the various staff. It also allows for easy calculation of leaves and tracks working days and hours with ease and accuracy using either an access card or biometric attendance management system.
Today, attendance management is an essential requirement for every school, college and educational institute. Automation of the attendance system frees the teaching authorities from mundane tasks and saves precious classroom time that can be invested in teaching the students.