Top 9 things you can do on school ERP software apps

There are so many things that you can do as a school on the school ERP (enterprise resource planning) software apps these days. One of the first such things is tracking the activities of school buses. With the help of such software, it is possible for both schools and parents to keep track of the whereabouts of the school bus on maps. They also get notifications for all the important events. This is an important feature when you come to think of it. These days the cases of molestation of and misbehaviour against school kids have gone up. This has made everyone more concerned about the safety and security of these kids. 

Let’s check out what other things you can do on school ERP apps:

1. Track the process of fee payment online

With the help of a school ERP software app, a school would be able to facilitate online payment of school fees. It can keep track of the schedule of fees, the fees that have been paid, the instalments that are coming up in the immediate period, and the instalments that are yet to be paid.

In fact, this feature can be helpful for the parents as well since they can get access to the same kind of information too. Normally, in these systems, a user gets information on all the fees that need to be paid across an academic year as fee instalments. They get notifications for the payments that are supposed to be made as well as ones that they may have missed. These apps contain sections on payment history where one can check all the payments that have been made so far. Check out some other benefits of fees management system.

2. Can be used to create a school diary

These ERP for schools apps act as school diaries as well in the sense that they provide a total timeline-based view of various information and details such as homework, results, and fees to name a few. Schools can send such information on a regular basis to the parents and they can get it and be benefited as well. In a nutshell, this particular feature contains all the information based communication, circulars, and notifications that are being sent by the schools on a regular basis to the parents. Schools can send this information in a language that they are comfortable with.

This, in turn, helps the schools communicate a lot better with the parents. This leads to better results for one and all in the end. Schools can also attach JPG (Joint Photographic Experts Group) and PDF (portable document format) files with these notifications.    

3. Can be used to create galleries of photos, videos, and live events

With the help of these apps, a user can also get a glimpse of all the photos that belong to a school. This is also applicable to the videos as well as coverage of live events that are taking place in the school.

With these apps, a school can stream live events that may be of interest for one and all like the yearly function, Independence Day celebrations, and Republic Day celebrations to name a few. These events can be viewed live on mobile devices like tablets and smartphones. With the help of the photos feature a user can create any number of albums that she or he wishes to. These photos can capture all the fun activities that are taking place in the school. A user can also create any number of video albums and the experience of watching them is great as well.

4. Can be used to create a school calendar

With these apps, a school can create a yearly calendar and display the schedule for various categories that are important to one and all. Some such categories may be mentioned as below:

• academics
• holidays
• examinations
• activities
• assembly topics

Normally, school calendars are divided into various categories such as ones that have been mentioned above. The reason for such division is simple – the information cannot be the same for each class in a school. In fact, they could differ on the basis of a day as well.

However, when a school has such a feature in its ERP app it is able to send information that is relevant to parents. This helps the parents and the students prepare properly. The data is also displayed in a simple manner and this is of great help as well.

Recap:  Why Should Data Analysis Be a Part of School ERP Software?

5. Managing results

In a school, all the classes have their own tests, recitations, and group discussions that are conducted on a regular basis, even if not daily. With the help of a good ERP app, a school can provide information regarding how well the kids are doing in these sessions to their parents. 

It can also evaluate all this data with the help of means such as charts and graphs, and publish mark sheets in PDF format at the end of each session. The process of education is one that is evolving at all times and there is no end to how better it can get. These days, all the major examination boards are using the latest methods of evaluation such as CCE (continuous and comprehensive evaluation). No matter how many tests and evaluations happen, a parent always stays informed with the help of such an app.

6. Managing libraries

With the new age school ERP apps, a school can easily manage its libraries a lot better than before. They can make the entire catalogue available on mobile devices and provide information like availability of books and dates when they are expected to be returned. Normally in a school library, there are plenty of books belonging to many different authors as well as publication houses. With the help of the online cataloguing facilities, users are in a better position to look for books that may be of use to them.

The system works in such a way that a librarian is able to tag each book in various categories. Users can also use this app and browse and search for these books on the basis of these categories. This means that the school library can be managed a lot better than what would have been possible otherwise.

7. Managing attendance

With the help of these apps, students can now just about forget bunking their schools. Yes, these systems are that good! These apps help the parents keep a track of the attendance of their children and also get instant information in case they are absent from school.

The best part of this particular feature is that the information is available on a daily basis. These systems normally show information in the form of grids, which resemble calendars, in order to inform parents regarding the school attendance record of their wards. All the information is shown in a clear and precise manner so that parents do not face any trouble in understanding the same. Information is provided on the basis of sessions and months thus helping parents get a complete picture when a term comes to close. Such a feature provides great peace of mind to the parents for sure.

8. Managing documents

These apps also help schools manage their documents in a proper manner. They are able to digitize all the papers by scanning them and then uploading them on to the system. This way, they can have all the information related to students, buses, employees, and all other stakeholders. These systems make it easy to upload several documents at a time. Schools can also categorize various documents on the basis of definite categories. It is also possible for schools to renew these documents as and when may be needed. This is because these systems provide regular reminders pertaining to the expiry of the same on a regular basis.

They provide reports for renewals that are overdue as well as ones that are in the pipeline. These systems also help schools generate important documents for their students as per the preferred format of the education board that they are affiliated with.

9. Keeping information on students

Last, but definitely not the least, these apps help schools have all the information regarding their students and manage it properly as well. Normally, in these cases, students are assigned barcodes and there is also an option to update a new photo of the student each year.

Such an app also helps schools customize all this information. This means that they can define separate fields that may be applicable for their institution and leave out the rest. They can then assign these fields default value and make them mandatory as well. Having such information at their fingertips also allows the schools to send across greetings to students on special occasions such as their birthdays, anniversaries, or any date that may be important for the students and their parents. These systems also allow them to provide feedback to students and parents at all times.