What is Online School Management System?

What is Online School Management System?

What is an online school management system?

Online school management software is the solution to a lot of the issues arising from outdated processes and functions that plague today’s educational institutions.

But what is online school management software?

Simply put, it is a piece of educational technology that helps institutes in automating day-to-day operations effortlesly. Think of it as an all-in-one administrative assistant, finance department, record keeper, data analyst, and report writer for all your needs. It is your most capable companion in running your educational needs and a handy resource in your day-to-day decision-making.

These might seem like a tall order, but the robust nature of a flexible online school management software, like Fedena, will be able to do all this and more. It will soon become an inextricable part of your educational journey.

Users of school management system

It might seem like an online school management system is a boon for school management and administration. But its uses are not limited to an audience of one! Teachers, students, and parents are all stakeholders that benefit from this piece of education technology. The effects of a well-run school are bound to extend to the very people who keep it going. Online school management software is not just a tool handy for non-education staff but has features that directly benefit those more directly involved with the teaching side of things.


Read on to learn more about some key features of the online school management system software and how they make everyone’s life easier.

What are some online school management system software features to watch out for?

Will every online school management software brings its own strengths and challenges to the table, there are some key features your pick should have? At the very basic level, your online school management software must offer an easy-to-use interface, a robust system to take on the challenge of running an educational system, and the flexibility to adapt to changing needs.

Some key features are elaborated on below:

1. Enquiry & Admission

The admission module digitizes the student’s admission process effortlessly. It allows school admin to streamline end-to-end admission operations from a single platform. Using the admission module, the admin can track admission-related enquiries , send timely reminders to students regarding the admission process, save all records in digital format, track admission fees status, monitor enquiries sources via analytic dashboard, and create comprehensive reports to improved the admission rate of your institution.

admission management

2. Students Online Learning Management

Provide access to online courses and video lectures to students beyond classroom boundaries. With Fedena Learn, institutes can create engaging online courses by adding various multimedia, upload video lectures, enable mobile learning, add quiz in the courses to it more engaging allow students to access education material on both web and mobile device. This module is built into your favorite Fedena School ERP platform thus eliminate the need for 2 separate platforms and accelerate the platform adoption rate within your organization.

Fedena Learn Glimpse

3. Conduct Online Classes

Integrate the most popular video conferencing applications such as Zoom, Google Meet, and Big Blue Button with Fedena and conduct online classes and web meetings without leaving Fedena platform. By enabling this integration institute can deliver quality education to students without any halt.

4. Online Examinations 

Exams are a necessary metric that helps students evaluate how well they have realized their learning goals at regular goals. With the Online Examination module, an institute can conduct exams effortlessly. By eliminating the need for pen & paper to conduct examinations, institutes can automate the online examination process so that students can attend exams from anywhere on any device, digitize the grading processes, generate customized report card, and more.

5. Fee & Finance Management

One of the most time-consuming and headache-inducing factors of running an educational institution is fee management. But your online school management software can reduce this burden on staff! With highly robust, yet flexible backends, Fee Management Module can be easily set up to suit every student’s needs. Build custom fee bands that take into account individual deductions, track fee defaulters, generate digital invoices, automate fine or scholarship calculation in students fees, create custom reports, and more. Help parents pay swiftly and easily with online payment processing from any device. Finally, generate a fee receipt of the records swiftly within the same online school management software.

Fees Management

6. Gradebooks and Reports

Automatically compute and update grades in real-time. With the Gradebook management module, teachers can easily manage end-to-end grade management activities in a quicker and easier way. Above all, teachers can create a digital report card, automate grade calculation, share the gradebook with students and parents in real-time and mark grades for any exam or term from a mobile app. This helps parents and teachers to easily keep track of their scholars’ academic progress at school.

gradebook management

7. Attendance Management

Good results arise from good preparation. Keeping track of student attendance, scheduling classes, and having an easily accessed timetable is key to ensuring students remain well-organized and on track. With the Attendance module in online school management software teachers can easily mark students’ attendance day-wise or subject-wise, tack late comers, monitor attendance via mobile device, and more. Fedena offers integration with biometric devices as well which automates the attendance marking and tracking.

Attendance management

8. Parent-Teacher Collaboration

It takes a village to raise a child, the maxim goes, and the case is no different in school. It is not the sole responsibility of a teacher to educate a child – parental support plays a huge role. So, how do we make sure these two important stakeholders are on the same page? Through easy and consistent collaboration. And how do we make this possible? Through your online school management software, that allows for one on one communication, remote monitoring of the child, easily accessed logins for parents to monitor teacher feedback on class assignments and exams, dashboards that announce school alerts, etc.

8. Assignment and Homework Management

Take student’s assignments and homework online with an online school management system. With the new normal it has become crucial that students and teachers can access the learning material from anywhere on any device. And certainly, the online school system allows students to complete their assignments in a much more convenient way. Using assignment modules in school ERP, teachers can distribute assignments online and track the assignment status in a single view. Not just this, students can communicate with teachers and their classmates in real-time and share their ideas and discuss doubt.

9. Resource Management

Organize employee details in a much more efficient way with the HR module in School ERP.  This module will assist in maintaining proper records of details, attendance, leaves, payslip, salary registers, contracts, etc.

At the very outset, online school management software is a comprehensive platform that smoothly handles your educational institution’s processes. This involves everything, from admissions to transfer or leaving certificates issues to students graduating from the school. An online school management software like Fedena will be able to automate processes like timetables, transport, admissions processing, onboarding of new students, scheduling of classes, attendance, school events, calendaring, and so on. Try 14 days free demo of the best school management system – https://fedena.com/demo

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