Institutes such as schools form an important part of our society. It is the schools upon whom the onus of helping the next generation rests. It is the schools that create and develop the students in such a way that they are able to contribute better to the society. They help the students grow in the truest sense of the word by helping them develop various new skills, nurturing them in such a way that they grow up to be confident individuals, and by imparting knowledge.
These are the reasons why it is highly vital that an institution has all the tools it needs to fulfil its role properly enough.
1. Manual management of routine
A school can always manage its routine in a manual way but that is always going to throw up more issues than solutions. As such, it can be a really arduous task for the management of a school. If a school does not use the latest technology of the day then there is every chance and more than the administrators of a school, as well as others related to a school, are going to face a real tough time of it. For starters, they would never be able to achieve their goals in the time that they want to.
This way, they would start to fall behind others of their ilk and this way they would start losing out on the better students as well. It would also hurt the students that are being taught by them and significantly at that! These days, the education system has become such that you need to be successful each and every day in order to be able to stay in the hunt at all times. This is why you need a school management software system that is good enough to get the job done for you.
It should be detailed and strong enough to perform each and every task that you entrust it with and that too with at least a modicum of competence. Technology such as this would automate the ways in which your school works and this would be highly beneficial to you. As far as your operations – daily and otherwise – are concerned such a system would make them a lot more effective and efficient, to say the very least. There are certain situations where you would feel the need for an online school management software system in your school.
2. Communication gap
It is said that when your connections are healthy it lays the foundation for a relationship that satisfies you in so many ways. Without proper school data management software, you can be sure that there would be plenty of communication gap in your school and everyone connected in some way or the other to the school would be poorer for it. Till date, it has been seen that
plain student-teacher meetings, without being backed up by sound technology, is nothing more than mere hype. Instead of being objective as they are intended to be they become exercises into subjectivity.
This is the reason why it is seen so often that parents have no idea whatsoever as to how well or poorly their kids are doing at school. They do not have a proper grasp on the school career of their kids, something that is so integral in this day and age! With the help of management software for schools, it is possible for schools to remove and reduce this gap. Apart from the school and the parents it also helps the teachers and the students of a school. These systems use instant notification facilities and this can really help the students achieve a remarkable level of progress.
3. Problems in conducting examinations
In the context of education, it can be said with some justification that examinations are the best way to measure the progress of a student. As it is, conducting an examination could be quite a tough task. There is a lot of paperwork to take care of and a lot of effort goes into planning it
and making sure that the whole affair passes smoothly, without any incident whatsoever. It is because of the time taken as well as the huge amount of paperwork that they have to deal with that the teachers, find examinations to be so annoying in the first place.
In fact, one can be sure that the administrators think the same of examinations as well. Apart from the fact that so many answer sheets have to be checked, there is also the small matter of maintaining the records as well. The records also need to be maintained safely and properly, and for a long period of time as well. Apart from the fact that it is an extremely tough thing to do it can lead to wastage of time as well.
This is where a good online school system can be so helpful. With the help of such ERP (enterprise resource planning) system, you would be able to manage these tedious and arduous tasks a lot easier.
4. Problems in the submission of fees
There is an old saying that states that anything, which is worth learning, should not be taught for free. There is perhaps no guardian or parent in the world who does not dread the process of submitting fees – this is especially applicable for schools where the latest technology is not being used.
Even if we discount the fact that parents are being poorer by a few dollars, albeit for a good cause, the very process itself can induce the highest levels of tedium and tiredness. Just because you are submitting your child’s fee it could mean that you have to miss out on some other work. At times, it could affect students as well – they too may have to miss valuable hours of a day. Then there is also the process of keeping the receipts safe – this has been
known to cause a lot more grief to both students and schools. However, if schools were to adopt the latest technology then such processes could be over and done within the matter of a few minutes.
5. Problems in managing a lot of data at once
There is hardly any amount of paper that is good enough to hold all the data without any issues of safety. When as a school you put all the huge amount of data related to your school on paper not only are you being wasteful, you are being impractical as well. The records are always going to increase with the passage of time and much of this data is related to enrolment of students.
At the same time, schools are also hiring people to work for them and perform other activities related to the organization as well. This is why it is extremely hard to keep track of all this data and making sure that it stays safe from all types of threat. In case there are natural disasters and other such issues then data could get lost and irrevocably so if it is put in the paper. This is the reason why you need school management software to keep all that data safe and sound, come what may.
6. Problems in maintaining attendance
It is said that the first step in learning is being present at the time when the knowledge is being imparted. For any school regular attendance is an integral part of discipline and cannot be compromised at all. It also shows that the students are keen to learn. Apart from that, it depicts how much the students respect the code of the school as well as its discipline and rules. More
often than not it is the teachers who are supposed to perform this rather important task.
However, since it takes a lot of time, it also eats into the main thing that a teacher is supposed to do – teach. It can also affect the focus of the teachers and, by extension, the students in a negative manner.
A school that does not use the latest educational management technology is also going to face issues with managing the grade-books of its students. A school takes different kinds of examinations and there are various records that have to be maintained. Maintaining it on paper can hamper areas as key as the quality of teaching and increase the pressure on them. This, in turn, affects the students as well. However, with proper school management software, a school can manage these things a lot better.