How to Safely Use School Management Software

school management software

School Management Software onboarding is an avenue to teach cyber-security

With the rapid growth in educational technology, this sector becomes increasingly vulnerable to data and security breaches. This includes school management software. From scam e-mails sent to entire classes from their “teacher” to the leaking of sensitive student information to malicious elements, school management software is not immune to cyber attacks.

This is why, when making the choice to purchase educational software, institutions must ensure that security and safety is a legitimate concern for manufacturers. Fedena, for example, promises top-grade security and privacy features for all information being stored or communicated through the school management software.

But the buck doesn’t stop here. While your school management software can contain a multitude of preventative features or even data-protection safety nets in case of attack, most breaches occur due to human error. Teaching school management software users how to safely use this tool is as important as teaching students the dangers of the offline world around him. Teaching students online safety must go hand in hand with teaching them things like road safety or making them aware of stranger danger.

The easiest time to accomplish this is when onboarding users onto the school management software. A class, a tutorial (online or offline), or even a mandatory instructional video will save students and institutions heartache and money alike. While the number of security measures that can be taught is vast, here are a few lessons to start your student off in the right direction in his online journey:

Lesson One: Private information must remain private

In an increasingly connected world, barriers seem to collapse without a ripple in the ecosystem. While this results in greater collaboration, which is an important life skill all students must master, it also means that they often do not realise when boundaries are crossed. Teaching students how to differentiate between sharing of benign and more sensitive information is a key piece of knowledge to securing their online safety. A good analogy is to think of whether you would share the information in question with a friendly stranger you just met on the bus – perhaps talking about current events is alright, but sharing your home address or mother’s maiden name isn’t.

Lesson Two: Being diligent about security updates

It is not just enough having a password for the more sensitive portions of your information. Installing accredited security software, changing your password regularly (google how to create a strong password – the more random the sequence of letters, numbers, and characters, the better), using different passwords across platforms, and ensuring that you don’t share your passwords or write them down ever all go towards ensuring your information is protected. This is step one. Step two is about ensuring that you stay secure – from updating software regularly to also change your password on a regular basis to turn on extra security features like two-factor authentication. These slightly arduous steps will help keep you secure. And finally, it should go without saying, but just in case – your password cannot be your name, your bestie’s or just “password”.

Lesson Three: If in Doubt, Find Out

Learning how to look things up is a skill that is not just necessary for the future academicians in the student body. With grown adults regularly forwarding Whatsapp hoaxes as real information and the virality of fake news, being able to distinguish between a phishing scam and the facts is a necessary life skill all humans need to acquire. To this end, encourage your students to develop a healthy suspicion for unusual activity during their online journeys. Whether this is an unsolicited e-mail from a dethroned prince offering untold riches or a seemingly benign security alert that seems to be asking for a lot of information, encouraging students to take a minute to google and check whether they are about to fall for a malicious information grab will save them trouble later.

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