4​ ​Must​ ​Haves​ ​in a ​Robust​ ​Online​ ​School​ ​Management​ ​Software  

online school management software

Online school management software that improves schools daily operations

Educational technology has been growing in leaps and bounds over the last few years. Its role in the education space is now undeniable. Largely, the news reports how it has empowered students and teachers. Whether it is a bright young scholar in a remote village who is able to top the IIT-JEE entrance thanks to online courses or the teacher who is able to connect with them remotely via systems that allow sharing of classroom materials, conducting examinations, and sharing of feedback easily, education technology is now an indispensable tool in the arsenal of educators and students alike.

But has it made much of an impact on an institutional level? Oftentimes, with the audience being primarily scholars and teachers, institutional needs are ignored or are given second priority. Since most work performed by administrators or those in non-teaching roles is not public facing, the technology catering to them is often unintuitive, unsightly, or just plain unappealing. They are forced to work with what we have. So here’s a challenge for creators – present and future.

Address the following processes in your product to truly revolutionise the day to day experience of an educational institution:

1. Admissions Processing

The admission process is one of the first times a student comes in contact with an educational institution – and as every former moral values student will remember, first impressions matter! Online school management software that hosts a robust admissions processing system will be valuable to school administrators trying their best to efficiently manage a horde of stressed out, hopeful students in a competitive environment. At a minimum, a dashboard, the ability to intuitively mimic an institution’s native admission procedure and varying levels of accessibility and security are necessary.

2. Fee Processing

Like admissions, tuition payment and processing is a stressful and taxing procedure that takes place on a regular basis. The good news is that this makes it easier to automate with the support of the right online school management software. The ideal system would allow for automation of school fee collection notices and reminders, easy payment processing across multiple platforms to allow parents to pay on the go, and immediate generation of fee receipts. Allowing for customization that includes different payment bands, enables levying of extra fees, or discounts is also necessary.

3. Employee Payroll Processing

It takes a village to raise a child, so raising a school takes a few more people. Seamless processing of salaries, perks and benefits for the staff that keeps a school running is mandatory. Knowing that they are financially secure allows them to focus on the important things – performing their job well to empower their students. Online school management software that allows for employee payroll processing must keep in mind varying salary scales, differentiating perks and benefits, and the different payment schedule various employee bands might have. A simple and secure dashboard that allows for this processing, connected with a robust payment interface is the basic feature that must be built into an online school management software.

4. Communications System

The advantages of a messaging system that enables personalised and confidential communication between teacher and student, or peer-to-peer communication between students for class discussions or group discussions have been discussed previously. But what about communication between the institution and its students, teachers, or parents? It is not time or cost effective to build a manual solution to this requirement. Instead, an online school management software that allows for quick, cost-effective, and reliable SMS and email communication between all parties is a better solution, especially for school-wide alerts.

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