Introducing Fedena 3.3

Fedena new release

As a part of our effort to provide our customers with the best of experiences of Fedena, we have come up with a new updated version of Fedena 3.3. This new version promises you a quality management software for schools and colleges with richer user features. Follow the release note below to know more about the latest version.

Write to us for your valuable feedback and any further information at info@fedena.com.

Core Features

Force deletion of student in case of data dependencies
At present, student cannot be deleted if dependent student records are present. This feature enables the force deletion of student records including dependent records. Deletion is done via Scheduled Job. Dependent records include the following:

Core

  1. Finance fee or Finance transaction
  2. Batch students
  3. Student subjects
  4. Attendance
  5. Exam scores

Plugin

  1. Assignment
  2. Blog, Blog comment, Blog post
  3. Disciplinary complaints
  4. Group, Group post, Group post comment, Group files
  5. Gallery tags
  6. Room allocations, hostel fees
  7. Library
  8. Online exam attendance
  9. Placement registration
  10. Poll votes
  11. Task, Task comments, Assigned task, Task assignees
  12. Transport, transport fee

Privileged User:

Go to Student profile ­> Delete ­> Remove student records. The user will be redirected to the following view.

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Once the link ‘click here’ is clicked, the deletion process will be pushed to scheduled job and the user will be redirected to dashboard with a flash message as shown below.

3.3_2User can view the scheduled job on clicking the link provided in the flash message.

Fee Headwise Report
This feature aims mainly three kinds of fee headwise reports as given below.

Batchwise

It contains students from the selected batches and their associated fee collection details. Fee collection details includes particulars details, discount details, paid fee and balance fee.

Fee Collectionwise

Here the search goes for a fee collection from the selected batch and lists all the students associated with that fee collection and the collection details.

Studentwise

Search for the student and list all associated fee collections and its details.

Privileged User:

Navigate to Home > Finance > Fees

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The page below is shown with 3 types of Fee Headwise reports.

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Batchwise Report

Select a course and one or more batches and click on ‘Search’ to view the report for selected batch(es).

3.3_5Option has been provided to export the report to a CSV file.

Fee Collectionwise Report

Select a batch and a fee collection date to view the report.

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Option has been provided to export the report to a CSV file.

Studentwise Report

Search for a student by first name or admission number.

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Click on the name to view the report.

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Remarks Module
 The following facilities are available in this module:

  • Facility to add/edit/show/delete remarks in Examwise Report for each subject
  • Facility to add/edit/show/delete common remarks for Examwise Report, Grouped Exam Report and Transcript Report
  • Facility to add/edit/show/delete custom remarks in custom remark addition page for privileged employee
  • Facility to add remarks for multiple students at a time by privileged employee
  • Facility to view custom remarks added for current batch in student profile page
  • Facility to view remarks history in student profile page

Facility to add/edit/show/delete remarks in Examwise Report for each subject:

3.3_9Facility to add/edit/show/delete common remarks for Examwise Report, Grouped Exam Report and Transcript Report:

Fedena 3.3

Facility to add remarks for multiple students at a time by privileged employee:

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Facility to view custom remarks added for current batch in student profile page:

Click on ‘Remarks’ under ‘More’ in student profile page.

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The following page will be shown, where all the remarks for the student will be listed for current batch.

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ICSE Grading System
The aim is to implement ICSE syllabus based courses and exams. The following are the implementation details:

  • Added new grading type ‘ICSE’ for ICSE course creation.
  • Added ICSE  exam  category   for   exam   group­. ICSE course   can   have   different  exam categories  in   a   year   (First   Term,   Second   Term,  etc.)   and   each   category  may  have   both   internal   and   external  assessments.   Each   exam   category   and   corresponding   weightage  for  both  internal  and  external  assessments can be set by the user.
  • Added Internal  Assessment   group   for   each   subject   that   belongs   to   ICSE   course.  User   can  create   internal   assessment   group   for   each   subject   and   each   internal   assessment   group  has  many  assessment  indicators.
  • Added weightages   for   each   subject.   Each   subject   in   a   course   can   have   different   mark weightages (for internal and external assessments) depending on the exam.
  • Added flexible   formulated   calculation   for   Internal   Assessment.   While   creating   the   internal   assessment  group, user can specify the calculation formula.
  • Added ICSE  exam  category  based  exams.   ­
  • Added different types of reports for ICSE based exams.

Privileged User:

Course creation

While creating a course, select grading system type as ‘ICSE’.

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ICSE Settings

The ICSE settings can be configured in the page shown below.

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ICSE Exam Category

Create exam categories which can be linked to Exam groups. The exam category includes name description. For example, if course has two terms then we can create two exam categories called ‘First term’ and ‘Second term’.

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ICSE Weightages

Each subject in a course can have different mark weightages (for internal and external assessments) depending on the exam. So we can create weightages, with internal assessment to external assessment ratio (It can be 20:80, 30:70 totaling to 100) and a name to identify it. Each weightage will belong to an exam category. These weightages can be assigned to subjects, such that single subject will have only single weightage belonging to an exam category. ie, if we have First Term and Second Term as exam categories, a subject can be assigned with a weightage belonging to first term and another belonging to second term.

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New weightage creation page looks as shown below.

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Weightages can be assigned to subjects as shown below.

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Internal Assessment Groups

Create IA group with indicators and formula, and then assign groups to subjects as desired. Normally, one subject will have two IA groups in a year (Ex. Mathematics First Term , Mathematics Second Term).

3.3_19

New IA group creation page looks as shown below.

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IA group can be assigned to subject as shown below.

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Exam Creation

User can create exams for configured ICSE exam categories.

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Input External Assessment Marks

For each exam, user has the option to enter the marks for each student. These marks are considered as External Assessment marks.  

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Input Internal Assessment Marks  

For each exam, we have option to enter the internal assessment marks against each indicator for each student.

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Consolidated Reports

We can generate reports for each batch separately. The generated reports include subjects and corresponding internal and external marks separately, in addition to average score and grade for each student. We could generate reports for each configured term.

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Below is a sample consolidated report.

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Multiple Fee Payment and Particular-wise Fee Payment
This feature serves the following purposes:

  • Pay all the fees of a student in a single step.
  • Make payment for fee particulars, rather than fee collections

A student can have many fee collections. If the student wants to pay all of his fees, he has to pay for each fee collection separately. Since it is a tedious process, we require a page where one can pay for multiple fee collections in a single step. It will list all the fee collections and amount to pay for each fee collection.Partial payments can be carried out by editing the ‘Amount to pay’ field for each fee collection.

Pay all fees for student:

Go to ‘Collect fees’ page in finance and click on the link ‘Fee submission for each student’.

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Search the student for whom the payment is to be done. Click on ‘Pay all fees’.

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Pay all fees link leads to the following page, where all the fee collections of the searched student will be displayed. Here, one can pay for all collections either partially or fully. It is possible to revert transactions from the payment history by the given delete link.

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Particularwise fee payment:

It will list all the fee particulars of a fee collection for the selected student. Payment can be done for the listed particulars. Once the student has paid all the particulars for a fee collection, then that fee collection status will become ‘Paid’.

Go to ‘Collect fees’ page in finance and click on the link ‘Particularwise fee payment’.

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Search for the desired student.

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Select the desired fee collection and make the payment. Fee payment receipt could also be printed.

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Hover the cursor upon ‘More details’ to view the transaction details like Receipt Number, Payment mode, Payment notes.

Addons

Sales in Inventory
The aim of this plugin is to make provision for selling store items to students and employees inside Fedena’s Inventory module.

Privileged User:

Navigate to ‘Inventory’ Homepage and click on ‘Store’.

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3.3_34

“Invoice Prefix” is a newly added field. While  creating  the  store  user  can  set  the  invoice  number  prefix   for  each  store.   If   no   invoice   prefix   is  set, then  default   will   be   “INV”.   The   invoice   number   suffix   will   be   starting   from   ‘001’   for   each   store and the suffix will be auto incremented by 1 from the last invoice suffix for each store.

Next   click   on   Item   category   to   create   item   categories.   The   user   will   be   redirected   to following  page,   where   user   can   create   item   category by providing   name   and   code.   Existing   item   categories   will  also   be   listed   in   the   same   page.   User   can   edit   or   delete   existing   categories.  Name   and   code  are mandatory fields.

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Now click on Store items link in inventory page to add items to store.

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While creating item, user has to provide the item category. If item is sellable enable ‘Sellable’ option. An extra field “Item category” will  appear, where the user has to specify the item category to which the store item belongs. It is mandatory to mention the item category if the item is sellable.

Once items are added, items can be sold to student or employees. To generate invoice, goto “Billing” in Inventory home page. The user will be redirected to following page.

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The  page  will  list  already  generated  invoices.   The   privileged   user   can   edit   or   delete   existing   invoices  only if the invoice amount is not paid. To generate new invoice, click ‘New’.

3.3_38

Fill   the   required   details   like   store,   issued_to,   date,   invoice   number.   Items   can   be   added   to   the  invoice   using   add   new   item.   Any   number   of   additional   charges   and   discounts   can   be   added   to   the  invoice.   Total   will   be   calculated   automatically.   ‘Is   paid’   field   at   the   end   of   invoice   decides   if   the  invoice   can   be   edited   or   deleted   in   future. If   the   payment   is   done,   invoice   cannot   be   edited   or  deleted.   Click   ‘save’   button   to   save   the   invoice.   Invoice   can   be   printed  from  the  link  provided  in  the  success message.

To view the reports, click on ‘Reports’ in Inventory home page. The following page will be shown.

3.3_39

To view the sales reports click on ‘Sales Reports’. The user will be redirected to the following page.

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In Sales Reports, we could generate ‘Daywise’ or ‘Itemwise’ reports.

Daywise Report

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Itemwise Report

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Invoice Report

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Interswitch Payment Gateway Enhancements
The following are the changes that have been done:

  • Payment confirmation e-mail is sent to the payee’s e-mail address
  • Transaction date changes depending on the configured time zone
  • Error occurred, if any is shown in the payment page
  • Transaction details are shown before and after making the payment
Color Themes
 Currently, Fedena supports changing the color theme. But, we have only six colors.  Hence, we found a need to include a  color  picker  for  choosing  the  color theme,   so   that   user  has  more options for color themes.   We also thought  to  include  a  list  of  fonts  for  choosing  the  font  style for labels, headers, paragraphs, etc.

This feature plugin facilitates the following:

  • 50 color themes to choose from
  • 7 font styles to choose from
  • Default date-picker style throughout Fedena for all color themes

Privileged User:

Navigate to Home > Settings > General Settings

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The default font is ‘Arial’ and the default theme will be ‘Red’. When the ‘Select Theme’ dropdown is expanded, the view will be as shown below.

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Upon clicking ‘More colors’, the view will be as shown below. Select the desired color and click on “Choose color” button to apply the changes.

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Choose font style

In the same page, where we have the ‘Color Theme’ setting, we have the ‘Font’ setting as well. Please refer the below screenshot.

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As evident from the screenshot, there are 7 font styles to choose from viz. Arial (default), Comic Sans MS, Garamond, Georgia, Times New Roman, Trebuchet MS, Verdana. Preview of each font is shown. Choose the desired font and apply the changes by clicking on ‘Update’ button.

Default date-picker for all color themes

Currently, the theme for date-picker depends on the color theme applied. With the new implementation, we have the default date-picker theme across all color themes as shown below.

3.3_48

Local Settings for Clients in SAAS implementation

In Fedena SAAS implementation, each client can set the Local Settings,  which will be the default settings   for the schools they create. In the “Add Local Settings” & “Edit Local Settings” pages, there is an option to set the color theme and font for schools that would be created.

3.3_49

Language Updates

Added support for Gujarati and Turkish

Issues Fixed

E-mail

  • Scheduled job fails for E-mail Alerts
  • Remove “Send Email” option for parent

Reminder

  • Page load time is very high during reminder creation

Users

  • Style issue in employee profile page

Students

  • If no student is present in a batch then show flash message inside the elective subject assignment page
  • Selected date changes upon encountering an error in Student Admission page
  • Student Additional Details record does not get deleted when a student is deleted
  • Batch name is not shown in archived student profile page

Dashboard

  • ‘Administration’ tab is not shown for user with ‘Manage course/batch’ privilege

Online Exam

  • Online exam for which end date has elapsed could be published
  • Online Exam option should not be shown in parent login

Applicant Registration

  • Unclear flash message if the batch does not contain all the subjects as chosen in Applicant Registration page
  • Same student could be allotted a batch more than once with same admission number in Applicant Registration page
  • Change  the name ‘Download’ to ‘View attachment’ and open the attachment in a separate tab in View Applicants page

Attendance

  • Marking attendance prior to admission date is allowed
  • No SMS is sent and reason is blank in the email in case of rapid attendance
  • Duplicate batch name is shown in Attendance Register page

Custom Import

  • Unable to import exam score in Custom Import
  • Guardian custom import has no validation

Reports

  • In Examwise report, ‘PDF report’ button to be renamed as ‘Consolidated PDF report’
  • Teacher has no permission to view CSV report for Grouped Exam report

Events

  • During event creation for employees, “Select a Course” label is shown for department selection

Finance

  • Salary account details is not shown in Finance Compare Transaction page
  • Remove the title ‘Delete’ from the Master Fee Category listing table
  • In Finance Category page, sort order changes to ‘oldest-first’ after a category is created
  • ‘Payslip Date’ to be changed to ‘Payslip Period’ in Employee Payslip page, including PDF
  • Inactive payroll category is shown in View Payslip page
  • ‘Amount to pay’ is shown wrong for student fees
  • Discount is shown incorrectly while viewing fee collection
  • Discounts of former students is shown in the Discount list page
  • Total fees in the fee structure PDF is shown wrong
  • In ‘Finance reports’, transaction accounts from unassigned plugins are shown for new schools
  • Negative value is shown for ‘Amount to pay’ in the fee defaulters page after fees is paid
  • Reason is not shown in the PDF report of rejected payslip
  • Student category cannot be changed if unpaid fees exists for that student

Hostel

  • Error 500 is thrown after allocating student to hostel
  • Even though room rent is more than 9999.9999, unpaid hostel fees in student profile is shown as ‘9999.9999’ only

Transport

  • Even though bus fare is more than 9999.9999, unpaid transport fees in student profile is shown as ‘9999.9999’ only

Inventory

  • GRN PDF does not show ‘Grand Total’ value
  • Alignment issue in indent creation page
  • Items from deleted store are shown in search results

Mobile

  • Mobile View Fee Status does not show any information

Library

  • Alignment issue in book edit page

Online Payment

  • Unable to repay after a reversal

General

  • Parent can access all the pages that student can access
  • Should not allow to select elective subject from parent login

Apps

  • Unable to access apps in case of Hindi & RTL languages

Examination

  • Multiple exam score entries are shown for the same student and same exam

Previous Release notes:
Fedena 3.2
Fedena 3.1.1

Fedena 3.1
Fedena 3.0

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