Your choice of ERP for schools is key to its success
What is a SaaS-based ERP for schools?
SaaS (software as a service) based ERP (enterprise resource planning) for schools and colleges refers to a school management system that relies on a SaaS-based system, i.e, a delivery system that has the software stored and managed on the service provider’s datacentre. An ERP for schools is usually paid for on a subscription basis. They are also usually accessed via an internet browser. The most popular version of SaaS-based ERP for schools can also be referred to as cloud-based ERP for schools.
What are the advantages of SaaS-based ERP for schools?
The installation, maintenance and perpetual upgrading of on-site IT infrastructure is a very heavy burden on the budget of an educational institution. With a SaaS-based ERP for school, the financial burden is reduced since the infrastructural costs are maintained by the service provider. The benefits of such cost-cutting trickle down from management to teachers, parents, and students alike.
- Reduced overhead
Unlike a traditional on-site IT installation, with a SaaS-based ERP for schools, there is no need for the installation, maintenance and constant upgrading of any external hardware or additional server to run the software. Instead, all of this is taken care of by the service provider of the SaaS-based ERP for school itself. This means the burden on the educational institution of installing and maintaining the overheads of a traditional system is reduced, freeing them up to better serve parents, students, teachers and other stakeholders.
- Easily integrate with 3rd party software
While traditional ERP for schools tends to remain pretty closed, SaaS-based ERP for schools is far more friendly to third party software. This means that there is no need to remain restricted to the services being offered by your ERP for school. Instead, one can easily add in more features, services or tools to the existing ERP for school by easily integrating with third-party software that addresses the unique and specific needs of a school.
- Easy to scale
Saas based ERP for school is highly flexible in terms of addressing their users’ needs. Due to how this ERP for schools is structure, one can scale up to meet growing demands – which is useful for a school that is on the come up – or scale down to meet smaller ones. This means that the ERP for school implemented at your educational institution caters to your specific needs, with no wastage of time and resources. Such budget-friendly flexibility is not just advantageous to school management, but also other stakeholders in the school, such as parents, students, and administrators who will be engaging with an ERP for a school that was tailored to them.
- Easy Accessibility
Traditional ERP for schools tends to be locked into the system or geographical location they can be accessed at. SaaS-based ERP for schools can be accessed through an internet browser. This means that anyone with the required permissions can access their ERP for school from anywhere and at any time. This means that parents, students, teachers, and administrative staff are not bound to their specific systems or schools in order to be able to do work with their ERP for schools and can instead be able to take advantage of it on the go.
- Needs sensitive and responsive
A good ERP will keep up with the ever-changing and evolving needs for the school. The educational ecosystem is a dynamic one and it is important for the tools in the space also remain so. With a SaaS based ERP for school, this kind of real-time flexibility is easier than ever before. Thanks to its easy scalability, accessibility and ability to integrate with third-party software, system upgrades and customization are handled entirely by by the service provider of the SaaS based ERP for schools.
This reduces the burden on the educational institution in question, while also remaining sensitive to their ever-changing needs and responsive to them in a timely fashion. This is not just to the advantage of school management. Parents and students also benefit from a responsive ERP for schools since they are the end user interfacing with such applications – it is their needs and usage patterns that determine what the ERP for school must be capable of.
- Increased safety and security
Unlike a traditional ERP for schools where all data is stored on site in the school’s servers, a SaaS based ERP for schools has all this backed up in the service provider’s data centers under their own IT infrastructure and systems. This means that the data stored in the ERP for schools is less vulnerable to attack – the data is backed up by the service provider with their own added layers and protocols for protection. This also means that in case of any local data loss or mischief, the ERP for schools data can easily be recovered by the service provider and shared with the school.
This additional layer of security is especially necessary when dealing with data that belongs to vulnerable entities like students or private personal and financial data of parents or even administrative staff that is charged with the responsibility of keeping this data from falling into the wrong hands.