Factors must consider while choosing LMS for School

Five Essential Features To Help You to Choose The Best LMS for Your Schools?

An LMS or a Learning Management System for School is an online learning platform that allows institutes to deliver engaging educational material to students & make the course material accessible online. This includes classroom content, assignments, and grade books.

The system is used to help streamline the delivery of online learning for educational institutions, making education a more connected and accessible experience for students.

The year 2020 was characterized by the ongoing pandemic, which caused the sudden and necessary migration of many schools to online platforms.

The use of LMS in Schools made the transformation a lot easier. As students were able to access the teaching material just in a click and teacher can easily upload course content from anywhere at any time.

With these noticeable benefits, it can be concluded that LMS is a strategic investment for the educational institutes. 

However, it can be daunting and confusing to pick the best LMS for schools for yourself. 

In this article, we bring you the top five must-have features to look for when choosing an LMS for your school:

1. Create Customised Courses

Customized courses, also known as personalized learning, are deemed to be one of the best forms of learning. It focuses on a group of students, their learning styles, their proficiency level, and allows the schools to create courses and training material that suits and meets all the needs of the learning. 

Teachers are can create subject or course-wise learning material for the students and to make it more engaging include various types of content, such as lectures, multimedia files, videos, readings, presentations, documents and more.

Using the LMS schools can identify the strengths and weaknesses of the student, and create customized courses that will help students to improve their learning experience.

The use of an LMS not only allows schools to customize the courses based on the needs of their students, but it also allows them to create, change and assign specific courses for their students.

2. Integrate With Existing School ERP System

Another key feature to look at when selecting an LMS for your school is that it should integrate with your existing school management system with ease. 

A school management system is a paperless system that allows the school to manage registration, admissions, fees, academic calendar, attendance effortlessly.

Using an LMS that integrates with school ERP system, benefits all the stakeholders, also makes the adoption of the technology easier across the school. It also ensures that the school functions in a more efficient manner. This integration automates all the tedious and manual tasks related to the school and the students, thus ensuring that all resources and attention are only diverted to bringing the learning the best resources and experience.  

Fedena Learn

3. Assess & Evaluate Students Performance

An LMS must also have features that allow the teachers and educators to track student learning and evaluate student progress across various subjects and parameters. This can be easily done by an LMS by uploading assessments, assignments and them grading the scores on a digital report card. 

The use of an LMS gives teachers and educators a single platform to create, distribute, and grade assessments for their courses. Most LMS platforms also allow for automatic grading functions. This system that allows instructors to mark student work and input the scores directly into a grade book reduces the workload on the teachers and provides students with instant feedback on their work. 

4. Support Integration with Video Conferencing Platform, 

With schools and classes going online across the world, experts predict that online video classes will gain popularity and trend in the coming years. It is therefore essential that the LMS have plugins so that the teachers can easily conduct online classes and online teaching sessions in real-time. 

This essentially means that instead of pre-recorded classes where only the students can see the teacher, real-time sessions allow for both the teacher and the students to see and interact with each other over a digital screen. 

Conduct Live Classes on Fedena

Video integration gives online learning a classroom feeling where the educators and students stay connected and learn without any disruption.

DID YOU KNOW? Fedena offers integration with Zoom, Google Meet & Big Blue Button platform so that schools can conduct online classes & web meetings just in a click. Learn More About Integration

5. Quiz Management And Exam Management

Since learning takes place online, it is also important therefore that the LMS have an online assessment functionality for quizzes, tests and exams.

Tradition manual exams require efforts and time to plan out the questions, print the exam answer sheets, manage the invigilators, manage the records of students allocating rooms, and lots more. Online quizzes and exams simplify the process of authoring, scheduling, administering and grading the test by eliminating the unnecessary steps.

Digitising exams makes it easier for students and teachers. Teachers can therefore plan regular classroom quizzes for the students. This test-enhanced learning improves the long-term retention of concepts for the students. 

In conclusion, 

In most schools and institutions, investing in an LMS is often the most expensive purchase school’s tech ecosystem. This pressure can make the buying process can feel stressful and complicated. It is important for schools investing in an LMS to consider all the five mentioned features and factors so that they get returns on their investments. 

The Fedena LMS system is equipped with all the above features as well as other world-class that allow your students to experience learning in the best possible manner.

Management Information System (MIS) in Schools

Decoding The Role Of Management Information System (MIS) in Schools

In any organization, including schools and colleges, there is a never-ending flow of information and data between departments and branches. Learning to use, control, and harness this data is pivotal to the success of the organization. In educational institutes, a comprehensive MIS can help to improve efficiency and effectiveness. 

Let us take an in-depth look at Management Information System (MIS) and its impact on the school’s administration and students’ information.

What Is Management Information System?

In a generic definition, Management Information System also called an MIS is an information system that focuses on past information, current data, and future trend analysis. It serves as a depository that gathers, organizes, and stores essential data at a single place. This data is then processed and analyzed for generating various reports. 

MIS reports are used by school admins to analyze and facilitate strategic and operational activities. They are a vital tool in decision-making. 

MIS for schools is supports and manages a range of administrative activities. These include attendance monitoring, managing assessment records, maintaining financial records, and management of resources and staff.

Experts believe that MIS can provide administrators and teachers with the information required for informed planning, decision making, staff workload management, human resource management, communication, staff performance, and student evaluation. 

Impact of MIS on School Administration

  • Reduction In Workload

One of the important benefits of MIS that has helped the school administration staff is that it reduces the workload of the staff. Through segregation and systemizing data related to attendance, accounts, grades, classroom timetables, exam schedules, fees record, and library details the school staff is able to considerably reduce their manual workload which can be tedious and stressful.

  • Beneficial Impact On Time Management

The MIS in schools can help manage the school data with just a click of a button. This helps to save a considerable amount of time for the school administration team. This time can be further used to create strategies and plans that will provide an improved and enhanced learning experience for the students.

  • Improvement In The Quality Of Reports

MIS reports are strongly focused on raw data, patterns, and trends that help to make comparisons and accurate predictions. Accurate data points in the MIS reports help to improve the quality of reports and improve the school’s performance in the short and long term. 

Additionally, there is no scope for human error or delays in these automated reports. MIS reports can also be customized for various parameters or time periods.

  • Improved Decision Making

Using a school MIS system helps the school managers and the administration team to make efficient decisions. By giving access to correct and up-to-date information that is generated by the school management information systems, the managers can make informed and strategically fueled decisions. 

  • Facilitating Alternative Solutions For Sophisticated Problems

With a reduction in workload, with time-saving, and access to accurate data, the school management and administration team will be able to focus their energy and their attention on more pressing issues. They will be able to create and develop a better learning experience for the students as wells as developing alternate solutions to the problems.

Impact of MIS on Student’s Information Management

  • Improved Student Academic Performance

A school MIS plays an important role in improving the academic performance of the students. The online system stores, manages, organizes, and analyses student information, especially data related to grades, assessments, homework, attendance, etc. 

It provides the teachers with timely and regular reports and graphs about the performance of the students. This allows the teacher to understand the learning curve of the students, identify gaps, and give students extra help when needed. 

  • Improved Student Disciple

The school MIS gives the teachers real-time insight into attendance and the late coming of the students. Thus, the deviant behavior of the students is immediately bought to the attention of the teacher, parents and disciplinary action can be taken.

  • Improved Communication Throughout The School

Students require a healthy atmosphere with open communication between the teachers and parents. The MIS school system allows the students, staff and parents to communicate with one another quickly and easily. This one-to-one communication between teachers and students will not only help them learn better but will also boost the confidence of students and make a positive impact on them.

Additionally, the school MIS system will also allow the parents to receive notifications from the school about the child’s academic performance, attendance, and other disciplinary notifications. Parents can also interact with the teachers to discuss how they can help their kids improve their performance in school.

This enhanced communication is pivotal to creating a healthy learning environment for the student.

  • Secure Storage Of Student Data

MIS in schools makes it easier and more secure to save student data. In schools, most of the student-related data is highly confidential. It could range from financial details, addresses, academic data, health-related information, etc. 

Without an MIS schools saved the paperwork in ledgers and files that were hard to keep track of. This paper data could get perish quite quickly and was not always secure from prying eyes. MIS in schools creates a paperless environment that is secure and safe.

In Conclusion,

In schools, colleges, and other educational institutes, the use of a school MIS will enable the daily institution activities to run smoothly with accurate data which is essential for decision making. Today, as schools train and teach the next generation of digital citizens, it is important for them to adopt the latest technology that will enable them to give their best to the students.  

virtual classroom

What is Virtual Classroom? – The Definitive Guide

Nowadays virtual classrooms are used everywhere due to the wide-scale implementation of online classrooms and digital transformation technologies. The recent covid pandemic has converted almost all the offline classrooms to virtual classrooms.

The virtual classroom helped the educators and learners community across the world to adapt to the challenging conditions of the pandemic. Students and teachers learned and taught from the comfort of their homes using different virtual classroom technologies.

In this article, we will look at the proper definition of a virtual classroom and the different advantages of implementing virtual classroom technologies in the education ecosystem. We will also review the must-have features in a virtual classroom and the tips for selecting and implementing a virtual classroom tool for your institution. The article will also inspect some of the drawbacks associated while implementing virtual classroom technologies in the education ecosystem.

What is Virtual Classroom?

Before defining the virtual classroom, we have to understand the term “Virtual Learning Environment”. A virtual learning environment is a web-based platform that provides the learning contents in a structured way similar to how it is available from normal classroom learning. The course content will be available in the form of topics structured like a textbook. The resources to various topics will be available linked to the associated topic. There will be also facilities for teacher-student and student-student interaction along with learning.

A virtual classroom is a VLE(Virtual Learning Environment) that facilitates live interaction between teachers and learners. Once you understand this definition you can separately identify virtual classroom technologies from other e-learning tools like LMS(Learning Management System) and Institute ERPs(Enterprise Resource Planning Software).

Top 8 Advantages of Virtual Classrooms over Physical Classrooms

1. Real-time interaction

Virtual classroom software technology facilitates real-time interaction between teachers and learners. This is achieved using the video conferencing feature available in the tool. Along with the video conferencing solution, there will be a group chat feature that allows instant feedback to teachers and doubt clearance on the topic being taught. The real-time interaction available in the virtual classroom solutions can match up to the physical classrooms in some perspectives and can provide more communication channels between learners and teachers.

2. Scalability

The virtual classrooms have the ability to scale from 1 or 10 learners to hundreds of learners instantly. It is difficult to accommodate hundreds of learners in one physical classroom and track each learner’s behavior. Through virtual classroom technology, this can be achieved. Scalability is also about the technological scalability of how the software will be able to handle the sudden increase in load while there are many users participating in the learning process using video streaming and real-time chat. There are tools that can also provide real-time online examinations for thousands of students.

3. Availability 

Virtual classroom solutions are available anywhere anytime by making use of the ubiquitous internet and cloud hosting solutions. This ubiquitous availability of virtual classroom solutions helps in making education more democratic as it can reach many locations across the globe where the availability of qualified teachers is less than required.

4. Accessibility 

The anywhere-anytime availability of virtual classrooms is also enhanced by the accessibility through multiple devices. Students can participate in the virtual classrooms from their mobile phones or any other devices they prefer that the software supports. Installations and upgrades happen instantly and the users do not have to worry about any offline support.

5. Asynchronous discussions with classmates

Even though the major property of a virtual classroom is its synchronous nature, the discussions and course progress can happen asynchronously due to the 24/7 availability of the virtual classroom. Students can ask questions anytime and other learners or teachers can answer them after one or two days. The students who asked the question will get an instant alert when the answer is posted.

6. Personalized learning

The virtual classroom solutions can provide more personalized learning with the use of technology. Machine learning or AI(Artificial Intelligence) can study the unique learning habits of each student and can optimize the learning process to match their requirements. This makes the learning process more personalized. Even without ML and AI, there are various personalization elements available in virtual classroom solutions like the configurability and customization from learners’ and teachers’ side.

7. Trackability with learning analytics

Since the virtual classroom solutions are completely digital, all the data associated with an individual learner is trackable and can be used to produced various reports that can assist the teacher and leadership team in assessing the learning behavior and capacity of each student. The reports can also throw light into the group performance of a class as well as the teacher’s teaching methods.

8. Cost advantages

The virtual classroom solutions also provide cost benefits to the institution’s leadership when compared with physical classrooms. Managing physical classrooms are costly and when compared with the license pricing and annual maintenance charges of virtual classrooms, physical classrooms are found to be way costlier than virtual classrooms. Virtual classrooms carry their own disadvantages when compared with physical classrooms which are explained in another section of this article.

Online-Classes

Must-have Features of Effective Virtual Classrooms 

1. Video conferencing

Video conferencing allows the teachers and learners to participate in the process of learning from anywhere around the globe. The virtual classroom participation is ensured through the video conferencing feature provided by the solution. Video conferencing is different from recorded lecture videos. A high-quality video conference is a must to ensure a successful virtual classroom.

2. Digital white-boards

The digital whiteboard helps the teacher to present the topics covered in each video conference. The whiteboard can be used in multiple ways and provides collaboration functionality to allow learners to also use the whiteboard when required. The whiteboard functionality facilitates their replication class board used while teaching in physical classrooms.

3. Compatibility

Device compatibility ensures the virtual classroom software can run on multiple devices. The learners will be using different devices like Android mobile phone, iPhone, desktop pc or laptop. The virtual classroom must be able to run without any problems on the web browsers on desktop pc and laptops. Also, the software provider must have apps available for Android and iPhone. 

4. Security & Privacy

All virtual classroom software solutions must be highly secure and provide the best standards in privacy as it handles the data of learners and educational institutions. Most of the virtual classroom software solutions provide end-to-end encryptions to ensure security and privacy. The responsibility of using the software securely also belongs to the individual users who must follow the best practices for using web-based software.

5. Group chats

The real-time teaching and learning experience of virtual classrooms is achieved through the availability of group chat along with video conferencing. The group chat allows for one to one chat as well as one to many conversations.

6. Recorded sessions

The online sessions of each day will be available as recorded videos for all the participants. This will be extremely helpful to those who did not attend the class on that specific day as well as for all the learners as future reference material.

7. Cloud storage & backup

The virtual classroom software tool must also have regular backups and cloud storage of the content generated during each class. This will be extremely helpful in case of any data loss happening due to an error from the user’s side. Considering the limitations of technical knowledge of most of the users from the education side, this is highly probable.

Few Drawbacks of Virtual Classrooms

  • The disconnect between teachers and students

There were many studies conducted to understand the effectiveness of virtual classrooms when compared with physical classrooms. It was found that in virtual classrooms, there is a serious disconnect forming between teachers and students as the learning progresses. This is happening because of the absence of physical presence and other activities that happen inside a physical classroom along with teaching and learning. 

  • The disconnect among classmates

The disconnect explained above is also found to be forming between students. In virtual classrooms, there is very little interaction between students. In physical classrooms, the interaction between students happens once the learning is over. Also in virtual classrooms, the students are discussing only learning-related matters and all their friendship networks remain outside the co-learners in the classroom.

  • Limitations in computer literacy skills of learners

Even though the benefits of virtual classrooms are many, the users must know how to operate the virtual classroom software effectively. This seems to be an easy task while thinking from the point of view of computer experts. But in most educational institutions, the teachers may not be trained to operate a virtual classroom to its full potential. Even if trained, it can take years for them to understand all the different functionality available in the software tool.

  • Limitations in technology access

Another challenge with the wide-scale implementation of virtual classrooms is the limitations in technology access in different locations of the world. There are many locations where quality internet access is limited even today. Even if high-speed internet is available, its quality might be unpredictable. Similar is the case with the availability of quality hardware. Not all learners will have access to quality laptops or desktops.

  • Limitations in power backup availability

Even in 2021, there are places in the world where there are limitations in electricity availability even while high-speed internet is available. So for many students, it will be difficult to enjoy the full benefits of a virtual classroom as the major feature of a virtual classroom is its real-time teaching and collaboration. Without a proper power supply, the students will be forced to access the recorded lectures at a later time.

How to Select the Best Virtual Classroom for your Institution?

Since there are plenty of virtual classroom software solutions available in the market, you can use the following steps to select the best solution that matches your institution’s unique requirement.

1. Market Research:

Study the virtual classroom software solutions used by other institutions in your network. Different institutions will be using different virtual classroom software solutions and if you study closely, there will be some trends you can observe in the usage. If you are a higher education institution, do not go with a software tool used by K12 institutions. Even if you liked the features, ensure that the software is compatible with the needs of a higher education institution.

2. Integration With Existing ERP Software:

Integrating with ERP or Campus Management Software. A virtual classroom software is different from an ERP solution. Your institution might be already running ERP software. So when you are going for a virtual classroom software solution you must ensure that it is integrable with the existing ERP solution. This is very important as all of your learner’s and teachers’ data will be already uploaded in the ERP software and the students and teachers will be already good users of the ERP software. You must check with the ERP vendor and the virtual classroom vendor to ensure the interoperability of both software. Fedena ERP software is already integrated with multiple virtual classroom solutions and works effectively for both K12 institutions and higher educational institutions.

3. Demo Availability:

Once you have shortlisted the solutions, it is time to get a detailed demo of each solution. You can include teachers and some students in the demo process to understand how they perceive the new solution. Once the demos are over, you can create a TCO plan.

4. Total Cost of Ownership:

A TCO(Total Cost of Ownership) plan covers all the possible costs associated while buying and using the virtual classroom software solution for 3 to 5 years. This includes all license fees and AMC fees(if any) to be paid to the vendor and other indirect costs that can occur in this time period. A TCO will be helpful to create and manage a budget for the solution.

Conclusion

In this article, we have seen the definition of a virtual classroom and the must have features required in a virtual classroom software tool. Also discussed the various advantages and the demerits. If you are looking for a virtual classroom software solution for your educational institution and want to integrate it with school management software, contact us today for a free consultation.

eLearning module in school ERP

Integrated eLearning Module in School ERP

Reasons To Invest In A School ERP Solution Which Integrates With An eLearning Platform

In recent times, schools across the world have jumped on the education technology bandwagon with ERP solutions and eLearning platforms. Today schools and educational institutes are opting for school ERP solutions with an integrated eLearning platform.  

However, before understanding the benefits of an integrated system, it is essential to first strengthen our understanding of school ERP solutions and eLearning platforms.

What Is A School ERP Solution?

In its simplest definition, a School ERP solution is software that is specifically built to manage and automate all the administrative tasks of a school. The software uses cloud storage to streamline the day to day administrative processes and make them hassle-free. It helps to save time, effort and help manage massive data and information with ease and efficiency. 

What Is An eLearning Platform?

An eLearning Platform uses an integrated set of interactive online services. The aim of an eLearning platform is to provide the teachers and the students with the information, tools and resources to support the education process. By simplifying and enhances the delivery of education, an eLearning platform introduces new and innovative teaching methodologies. It not only digitizes the delivery of education, but an eLearning platform also enhances the teaching process while maintaining a student-centric approach. 

With these two offerings, it makes perfect sense for schools and educational institutes to choose a school ERP software that integrates all the essential features of an eLearning platform. 

What are the benefits of investing in ERP Platform which integrates with eLearning module?

1. Monitors The Learning Progress Of Your School 📊

For every school, the key aim is to enhance the learning of the students and the most proven way to achieve learning goals is through constant monitoring. Using a school ERP software with an e-Learning module empowers the teachers to provide the best pedagogical methods to the students. From live video teaching to customized course creation gives teachers access to an array of teaching technologies. 

This system enables regular assessments and this let institutes deliver a rich online learning experience to students & manage their day to day activities from a single platform. Additionally, the results of the regular assessments can be accessed instantaneously by the teachers, students, and even the parents. 

By staying updated and monitoring the performance of the students, the students can be motivated towards constant improvement. This is only possible through the integration of the eLearning platform and school ERP software.

2. Keeps Students, Parents, and Teachers Updated At All Times 👩‍🎓

The school ERP system that has an integrated eLearning platform helps to keep the parents, teachers, and students updated about all essential events and activities at all times. From sending emails about student attendance, student report cards, transport, and school bus updates to reminders about school events, activities, and special celebrations – the system ensures that all timely mails and reminders are sent off. 

While the eLearning platform has all the student and classroom-related data, the ERP software contains can be programmed to send out regular communication with all parents, students, and teachers. 

This seamless connection is the backbone of a high-functioning school with productive parent and teacher relationships.

3. High Returns On Investment 💰

A school ERP solution may seem like an unworthy investment at first but when it is combined with an eLearning platform it is most certainly the best investment. From marking attendance, enrolling new admission, creating timetables to preparing manual report cards, all these administrative tasks can all be automated. This helps to save precious time and efforts of school staff so that their major goal of teaching can be achieved. Reduced human efforts mean lesser spending of staff salary and increased savings.

For schools to function effectively, it is imperative that they be managed more efficiently. This will not improve the education process but it will create an ecosystem that seamlessly integrates all the processes for the functioning of the school. 

The integration of the school ERP solution with the eLearning platform will help schools nourish the minds of the students with effective teaching methods while helping the school complete all its administrative tasks with ease and simplicity.

Online Schooling Over Traditional Schooling

Surprising Benefits Of Online Schooling Over Traditional Schooling

Is managing a School becoming a headache? But not with the right Online School ERP Software. Learn the advantages Online Schooling Over Traditional Schooling.

Across the world, the typical education and schooling model follows a traditional physical format. 

In this format, lessons and classes are conducted in a lecture mode, with the teacher or the trainer at the helm of the class.  Students are required to attend these physical classes on a daily basis where the learning happens in a one-to-many format along with homework, tests, and assignments. Typically, in traditional schooling, classes are often large in size which can be an obstacle to the students in their learning or getting their queries clarified.

However, in recent times online schooling is gaining preference across the world. 

With the current Covid-19 pandemic serving as a catalyst, education institutions have been forced to either go online or temporarily shut down. 

For years, online schooling was seen as a low priority experiment for most institutions. Online learning was mostly restricted to correspondence courses. However today, almost all institutions across countries are providing their students with online schooling. They have seen an array of benefits for their students – most of which have been unexpected and rather surprising. 

Here are a few unexpected benefits of online schooling over traditional schooling:

  • Increased Collaboration Between Students

While most believe that learning online would lead to a sense of isolation and amplify any feeling on loneliness for students. But in fact, is not true. Online learning has prompted an increase in collaborations and peer-to-peer learning among students. 

Most online school ERP systems allow students to work with team members through email, chats, group discussions, and other easy-to-use methods. This allows for students to reach out to each other at all times. Student-to-student communication is not limited by school hours. This boosts the students’ ability to collaborate, connect and learn from each other. 

  • Improved Learning Outcomes For Students

In a traditional classroom, the students are confined to the table and chair. The learning pace was decided by the instructor in accordance with the majority of the students. 

On the other hand, online classes allow students to study anywhere. They can complete the coursework at home, in a coffee shop, or at a library close to them. Additionally, besides selecting an environment that best suits them, online learners can also move at their pace, slowing down for more difficult concepts or speeding up when they feel like. They also have access to an array of reference materials ranging from videos, podcasts, online forums – all of which work together to improve the learning outcome for the students.  

  • Better Classroom Management For The Teachers

When learning in a physical classroom, student management and maintaining discipline is a key task for the teachers. This is because many students tend to be disruptive and disturb their peers. 

However, an online environment is deemed to be a more productive environment as the students are not contained in a single room. Thus, they remain unaffected by the other students. 

Furthermore, the teachers have access to a wide variety of tools, quizzes, polls, games, videos, and other teaching tools. This goes a long way in helping to manage student behavior and keeping them engaged in an online setting. 

  • Improved Technical Skills For the Students

When learning in a traditional environment, the students get limited access to a computer or a smart device. 

However, when learning online, students use a variety of devices from laptops to smartphones. They can hone their technical skills by learning new software suites. Online schooling gives students the opportunity to perform in-depth research online. They learn the essential digital literacy skills to communicate effectively and safely in various formats such as discussion boards. These skills are essential for the 21st-century workplace. 

  • Diversity In Students And Teaching Staff

In a physical school, the students and the teaching staff often limited due to geography. 

On the other hand, when a school offers online courses, they expand their reach to students and teachers from across the world. Thus, they not only attract students from a larger base, but they can offer those students access to some of the best teachers located in any part of the world. This goes a long way in enhancing the reputation and appeal of the school.

  • Enhanced Networking Opportunities For The Students

During the sessions of a traditional classroom, most students are only able to network with their peers in the same class or a higher/lower section.

Comparatively, online schooling provides students with the chance to network with fellow students across nations. This collaboration can lead to other opportunities in terms of new projects, new learning and even new job opportunities. 

Also, these collaborations opportunities not only make the students culturally sensitive to fit into other environments but it also makes them more confident individuals. 

  • Easier Documentation For The Schools

In a traditional system, most schools save their records and documents in physical files. 

However, one of the biggest benefits of an online schooling system is that schools can go paperless. This essentially means that all the school-related documents, training manuals, alumni records and other details will be safely stored in an online database. Online storage means that the documents are secure, with user-specific access when needed. 

In conclusion,

Today the online school has evolved from mere distance correspondence courses to highly intensive courses with content-rich curriculum. In order to be able to offer their students the best of virtual learning, schools need to invest in a comprehensive college and school management software. This multipurpose online school management system allows the school to automate tasks for easy functioning. By integrating video conferencing platforms into the software, school management systems now make online schooling easy for any school to incorporate.

Hostel Attendance Monitoring System

Six Reasons Why Hostel Attendance Monitoring System is Important

Today, the functions of schools, colleges, and other educational institutes have extended beyond the core task of providing education. 

As we need of the students and the expectations of the parents have expanded, it is important for schools to evolve and transform themselves. In this hyper-competitive era, it is essential that this transformation not only meets all the needs but also exceeds the expectations of the parents.

One such expectation that parents and students have is a well-managed hostel that offers students accommodation and manages their day to day needs effectively. 

However, managing a hostel is not simple – especially when the core focus of the institute is education. For these institutes, staying on top of room allocation, daily maintenance, cash flow is a tedious task that is labor and paper-work intensive task

Poor hostel management can hamper the efficiency, quality, and most importantly the reputation of the academic institutions.  On the other hand, we well-managed hostel accommodation for the students can be one of the key features that attract students from all over the world to the institute.

For institutes looking for effective ways to manage their hostels, technology has come to their rescue with the hostel management system that looks after the administering of the hostel, managing administration, mess, and other facilities in institutions in an efficient manner.

One such task that is pivotal to hostel management is attendance monitoring. Attendance monitoring in a hostel management system allows you to keep a track of all the students. It also helps to anticipate, manage, and meet their needs and expectations in a seamless manner. 

Here is a detailed breakdown of the top six important reasons why hostel attendance monitoring is a must:

  • Attendance Monitoring Helps You Manage Admissions And Room Inventory

At the start of every year, one of the key tasks of the hostel warden is to manage the admissions of the students – keeping into account the maximum students the hostel can accommodate. Wardens can easily record details about the hostel such as new admissions into the hostel, analyzing and appraising these applications, and marking them as qualified or disqualified. Besides this, the attendance management module of the hostel management system also helps to allocate rooms to the students based on the availability and any specific requests that they may have.

  • Attendance Monitoring Helps To Manage And Allocate Rooms And Resources

Once the rooms have been allocated, the hostel staff will be responsible for managing the various resources of the hostel. This includes essential hostel details like the number of rooms in each hostel and the number of students each room can accommodate. Manual allocation of rooms can be very difficult. Using an online system makes this task hassle-free and error-free.  It will help to manage and keep a track of the students who use the resources such as library, Wi-Fi, canteen, TV rooms, gym etc. 

The attendance management and monitoring will also help allocate resources to clean and maintain the hostel rooms on a regular basis.

  • Attendance Monitoring Helps To Keep The Students Disciplined

Regular monitoring of the attendance of the students, along with keeping a tab of the entry and exit times every day will also help the students stay disciplined as they know they are under supervision.

The warden of the hostel can also set up an automated system to send an email to the parents of the students in case they are absent or returned late at night at the hostel. Thus an attendance monitoring system that keeps a tab on the students is essential for maintaining discipline.

  • Attendance Monitoring Is Essential To The Safety Of The Students

Often when the students are living away from home, in a hostel, there is no person to keep a watch on the students. An attendance management module in the hostel app keeps a close watch on the daily attendance of the students. And in the case of any unforeseen incident with any students either going missing or not logging into the hostel – the parents and school staff can be notified immediately. 

  • Attendance Monitoring Reduces The Manual Work Of The Administrative Staff

Managing the daily attendance of the students in a hostel – their incoming and outgoing times can be a tedious task especially for medium and large-sized hostels. In this case, using a biometric hostel attendance management system helps to manage the attendance in an easier manner. It also reduces the chances of human error. 

  • Attendance Monitoring Enhances The Reputation Of The Institute

An attendance management system goes a long way in keeping the students disciplined and safe. This is a very valuable feature for parents. When the students live away from the parents, every mother and father want to be assured about the safety of the students. The attendance management system sends automatic notifications to the parents and this feature of the hostel can go a long way in building the reputation of the hostel and the institute.

The bottom line, 

A hostel needs to run like well-oiled machinery without any scope for mismanagement. This is only possible with the use of an online hostel management app. We have evolved beyond the era of dusty and badly written hostel ledgers. In this technological world, the need of the hour is a robust hostel management system that can inexpensively and urgently take care of hostel management, thus reducing costs and improving efficiency.

This is the reason that schools and institutes are today opting for an online hostel app that goes a long way in providing comfort to the students while keeping them safe. 

online result management system

Advantages And Disadvantages Of An Online Result Management System

Academic results or more specifically an academic report card communicates and tracks a student’s academic growth during the specific period. 

For decades, the results that were communicated to the parents were always a quantitative assessment and not a qualitative assessment of the learning and the knowledge that the students would have assimilated during the learning period. 

But today, following a result-based pattern of learning is not always beneficial to the students. 

Besides creating a stressful situation for the learners, the pressure also gives rise to a negative learning attitude among the students. It can lead to practices such as rote learning, copying during examinations – both of which are counter-intuitive to a healthy learning experience for the student. 

In extreme situations, unfavorable results have also led to students indulging in self-harm and suicide.

Therefore the need of the hour of the schools and educational institutes to move from a result-based approach into a more comprehensive system that offers the students feedback on the student’s personal learning journey. It should be able to guide them towards ways to improve their learning – without the pressure of classroom performance.

This has given rise to a demand for an online result management system that not only ensures that students receive accurate and error free results – but they also receive feedback on all classroom activities includes assessments, daily homework, and extracurricular activities

Today, a result management system needs to incorporate detailed accounts of each student’s progress across various parameters. This can include the student’s social behavior, discipline, work habits, learning skills, extracurricular skills, and lots more.

By enabling a 360 degree complete and continuous assessment of the student throughout the academic year, it will help the students to understand their strengths and weaknesses. It widens their perspective towards the learning process, help them to take responsibility for their education, and motivate them to score better in future exams through real-time course correction. 

Below we bring you a more in-depth look into the advantages and disadvantages of an online student result management system: 

ADVANTAGES

  • Faster Results

This is the most obvious advantage of an online student result management system. Generally, the traditional paper-based result management system takes time as the teachers need to collate the results, manually calculate, input it into the system and wait until the reports are them printed. 

This system can take up weeks – during which times the students have forgotten the context and the content of the exam questions. 

However, with an online system, the test results are calculated automatically and then results are ready to view or email within minutes.

  • Error Free Results

For many teachers, the examination period also is a time of stress and anxiety. This is because of the tiresome process of manually collecting the results, marking them, converting the marks into grades, and keeping them safe until the day the parents (or students) get to see them. 

One of the biggest downsides of the traditional form of result management, it that this entire system is prone to human errors and miscalculations. While handling the manual exam papers, there is also a high chance of losing them, or damaging them due to unforeseen environmental situations. 

However, the online result management system eliminates all these problems. The automatic calculation and storage of the exam results reduces the burden on the educators and saves the results from any human errors or damages. 

  • It Motivates Students And Gives Them An Accurate Indication Of Their Academic Performance. 

The immediate results not only help to reduce the stress of the students waiting for their results. When they do receive their marks and scores, the faster results also help the students to realize their errors, work on relearning their concepts, and seek improvement before their next text.

The online system is able to generate an analytical report of the student’s performance. This report can give the teachers and the parents an accurate understanding of the strengths and weaknesses of the child, their academic interests, and the topics on which they might need additional tutoring. 

  • Bias-Free Checking Of Marks

The lack of human intervention in the online result management system ensures that the student results are free from personal biases and prejudices. Most often, these biases can creep in unknowingly, but they affect the marks and the morale of the student. 

On the other hand, the online result management system is free from any such biases towards any student. 

DISADVANTAGES

  • Minor Technical Glitches In The System

Just like any other technical system, there may be occasional glitches in the online result management system. These may vary from small server problems to a larger lack of internet connection. However, these are challenges that can be easily managed to ensure that the online result management system is not affected by these challenges.

  • Open Text Questions Cannot Be Graded

One of the biggest disadvantages of the online security management system is that the open text questions which need to be answered in long sentences or paragraphs cannot be automatically graded. They need to be manually read by the teacher and graded accordingly. In these situations, an online result management system can be rather ineffective. 

The traditional method of result management has always been considered to be tedious, especially when carried out for a large number of students or for larger schools with a single teacher attending too many classes. It can be a time-consuming and error-prone process. 

However, with advances in technology, schools these days can shift their complete result management system online. The system designed is to ease out the result generation process. It offers many advantages and disadvantages to the school. But the advantages are far more overwhelming compared to a traditional result management system. 

Thus, making it the best way for schools, colleges, and educational institutes to manage their result management system in a way that offers benefits and advantages to all the stakeholders.

Online & Remote Learning

Infographic – Key Difference between Online & Remote Learning

Online and Remote learning can confuse people as most of them consider both to be the same. There are considerable differences between online and remote learning.

Online Learning happens at the preferred pace of learners. The course content will be available at any time for students to learn from any location. So the contents will be formatted to match this requirement. Learning management systems(LMS) will be set in place to provide online learning content in an easy to access method.

Remote Learning are conducted like regular classroom learning. The only difference is that classes happen remotely. The teachings happen face 2 face but remotely. So all the required contents will not be available in the format of learning management systems for remote learning. Also in online learning courses are structured to fit the flow of a learning management system. All course content will be created and stored in the learning management system well before the start of the academic year. But in remote learning teachers will change the course structure and content taught according to the feedback received after each remote class. Course structure can change monthly or even weekly to fit the unique requirements of each batch.

When it comes to learning from home, at your own pace – online learning is the right method to follow. Online learning is very flexible and learners can follow their own preferred learning pace and timings. Remote learning is less flexible as there will be teachers actively involved in daily classes and one can expect a lot of face-to-face interactions even if virtually. Here learners will have to follow the instructions of teachers every day. There will always be differences in online learning vs. remote learning. Whether it’s online learning or remote learning, at the end of the day, teachers want their students to be productive and engaged in learning in order to produce their best work.

Check this Infographic to know more differences between Online Learning & Remote Learning:

Online & Remote Learning
education in 2021

Infographic – Tech trends that will transform Education in 2021

There are real benefits to education from integrating advanced technology tools in the process of education. Here are some latest technology advancements from AI to Big Data to Robotics which are going to transform the educational system and process in 2021. These are

  1. Gamification – The integration of gamification concepts like simulations, incentive-based learning, badges, likes etc. is going to be a critical part of most of the learning process in education.
  2. Internet of Things(IoT) – IoT will provide better connected classrooms and more collaboration between classrooms and educational institutions. We are going to see more hardware tools on school campuses.
  3. Artificial Intelligence – Artificial Intelligence technology is already being used in automating examinations and grading. Very soon it will be undertaking all administrative activities currently performed by teachers.
  4. Virtual Labs – Augmented reality(AR) and virtual reality(VR) can bring real-life experience to virtual labs. This is going to give laboratories like access to more learners across the world.
  5. Learning Analytics – Learning analytics is the measurement, collection, analysis and reporting of data about learners and their contexts. The reports generated can guide teachers and leaders for taking right decisions.
  6. Blockchain – Any database record can be stored as blockchain. With the case of education and student records, the possibilities are endless starting from attendance to gradebook and fees management.
  7. Big Data – Similar to blockchain big data can be applied to any of the many student records data. Ultimately its goal is to measure and predict the academic performance of students which is linked to many other factors.
  8. Robotics – Integrating robotics to the classroom and curriculum improves the skills of the learners by participating in the design, creation, assembly and operation of robots.
  9. 3D Printing – Just like robotics, 3D printing is also an activity that creates excitement for students and improves their overall skills especially problem solving skills. It can open new possibilities in learning and application of skills.
Education in 2021

Among these 9 technology trends some are going to impact education and transform the way it was done in 2020.

Fedena Rewind 2020

Hello 2021, Rewind Fedena 2020: Year in Review

As this year is near to an end, we wanted to say thank you to be a part of the Fedena family in this tough year. Pandemic and global lockdowns have changed the way we live, learn, and work. Despite all the constraints, we’ve worked hard to make it easier for you to remotely manage the daily operations of your institution.

Now we’re much closer to knocking on 2021’s door. But before we do that, here are the important news, content, and resources which we would like to share with you that came out of Fedena in the year 2020.

In June 2020,  Mr. Balachandran Alathoor has joined our team as COO.

Bala comes with 30+ years of huge experience in the IT Industry. Before joining Foradian, he worked with Flextronics, TechMahindra, and various MNCs. 

Newly Added Feature & Functionalities in 2020

1. New Integration: Zoom & Google Meet- With Zoom & Google Meet Integration in Fedena, institutes can conduct online classes and web meetings from a single platform.  It helps educators and students stay connected and let the learning continue without any disruption. Learn More about Video Conference App Integration 

2. Assignment Module in Mobile App- With Assignment Module in Fedena Mobile App, teachers can create online assignments at a click of a button. Efficiently distribute the tasks or homework to students share necessary digital documents, resources, study material, and much more. Learn more about Assignment Module in Mobile App 

3. Enquiry Module with Analytic Dashboard- With the new Enquiry Module of Fedena, all activities around admission enquiry can be automated. Admin can check open and close enquiries for a year, also generate detailed reports & view New, Qualified, Processed & Rejected enquiries in a single view. Learn more about Enquiry Module

Upcoming Feature & Functionalities in 2021

Web Focused

1. Syllabus & Lesson Plan: With this new feature, teachers will be able to create & manage the syllabus & lesson plan efficiently within Fedena.The following features will be introduced in Fedena: Logbook to track Academic Session Progress with the help of daily status update by the teachers, Teachers associated with subjects will have the privilege to create lesson plans, alerting system every time a lesson plan gets approved or rejected and history of the alerts can be checked. Also, immediate contact accounts will have access to the syllabus-lesson plan.

2. Assignment Revamp: Assignment Revamp comes with UI changes to improve user experience. This feature will also offer assignment submission type: online and offline mode, enable grades using grading profiles created in Gradebook, Rich Text Editor for content, comment section where students can drop their queries, and dedicated reports page for assignments.

3. GPA System and Transcripts for Gradebook: The GPA system will be introduced to Gradebook. Transcript for gradebook will be a combined report of each batch where the GPA was calculated. It will have a generation page similar to the Generate Planner Report link. When it is generated, it will generate a report for all the previous years of the student also.

4. Improved Automated Attendance Recording System: Integrate RFID, QRcode, Biometric & other 3rd party devices with Fedena to automate the student attendance and make the attendance marking process faster & more efficient

Mobile App Focused

1. Visitor Management: A visitor management system will be introduced in Fedena mobile app in order to track visitors in a formal way. 

2. Reporting features for the admin user: Reports that are not available in the mobile app now will be added.

3. Online Exam in Mobile App: Allow students to attend Online Exams within the mobile app via a WebUI that renders the Fedena Web interface.

Fedena 2020 Statistics

👨‍💻 New Fedena Users – 4,49,203

😊 Total Happy Interaction with Customers – 19,000

👨‍👩‍👦 New Parents Introduced to Fedena – 3,31,368

👩‍🎓 New Students Admitted to Schools Running Fedena – 2,58,123

👨‍🏫 New Teachers Introduced to Fedena – 18,055

🌟 Fedena Server recorded the Highest Visibility – 99.99%

🌎 Total Countries from where we On-boarded our Paid Customers – 70

2020 Most Viewed Article

In April, Foradian turned 11

Foradian celebrated 11 years of innovation, success & growth in education technology

New Members to Foradian Team

In 2020, we beefed up our team with both fresh & experienced talent.

With this, we bid adieu to 2020 and welcome 2021, a year with unlimited possibilities, opportunities, and growth. Here’s wishing everybody a very Happy New Year!

influence of school erp software in 2020

Influence Of School ERP Software In 2020 – A Recap

COVID-19 has changed education and the way students are schooling themselves. The pandemic has resulted in schools shut all across the world and over 1.2 billion children from across the world have been forced to move the concept of education from the classroom to homes.

Today, e-learning, online learning, e-schools, remote schooling, online classes – these words are the buzzwords of 2020 that define the schooling experience of the year 2020. The year has brought about an unprecedented and unexpected shift away from the classroom and many experts believe that this easy acceptance and adoption of online learning will continue to persist post-pandemic. 

There is a new shift in the global education scenario and this can be largely attributed to the school ERP software.

If you have not heard of an ERP Software this is the definition according to Wikipedia –

“Enterprise resource planning (ERP) is the integrated management of main business processes, often in real-time and mediated by software and technology”

In simple words, ERP software is an online tool that helps to manage the various business processes or in this case a school or college. A school ERP software is designed for schools with the aim of improving the students, teachers, and school’s productivity, efficiency, and streamline various administrative processes across the institute.

Here are the top reasons that schools are adopting a school ERP software:

  1. Collaborate beyond the classroom
  2. Access learning content at any place and time
  3. Increase the daily productivity of student and teacher 
  4. Reduced teacher workload
  5. Save paper
  6. Automation for efficiency in decision making
  7. High performance of school staff
  8. Deepen student learning using technology
  9. Improved student engagement
  10. Connect multiple departments and campuses

What Has Been The Influence Of School ERP Software In 2020?

When the WHO announced COVID-19 as a pandemic in March 2020, schools immediately had to shift their classrooms into an online teaching and learning approach. For schools that already used a school ERP software, this transition became seamless and easy. 

1. Uninterrupted Learning

Although the classroom intervention has been interrupted in 2020, the use of the classroom ERP software has allowed for the teaching and learning process to continue. By uploading the learning materials on the cloud. This allowed for the learning process to continue all thought 2020.

2. Digital Literacy Fostered In The Student 

The kids of this current generation are comfortable using a computer, laptop and smartphone. However, the use of the school ERP software where the students have to upload assignments, mails teachers etc. digital literacy and attributes that were previously difficult to address, are being fostered in students.

3. New Forms Of Learning

While the traditional classroom learning is limited to the textbook, a school ERP software allows for the introduction in new material. Thus, in the year 2020 learning was enhanced with the use of videos, audios, podcasts and even documentaries. These new forms of learning have been one of the biggest influences of school ERP software in the year 2020.

4. Increased Student Collaboration 

While the pandemic may have sent students all across the world into isolation, the school ERP software has given the students an opportunity to connect and collaborate with each other. Through the online medium of chats, email and forum discussion–the students do not have to learn alone. They can learn together and encourage each other through group projects and collaborations. 

5. Easier Assessments And Tests

In the year 2020, the school ERP software has transformed the concept of exams. The online system has allowed the teachers to keep a tab of the learning curve of the students through regular tests and assessments. 

These online exams are digitally corrected, and the results for the same are available instantly. This also reduces the pressure on the teaching staff.

6. Reduced Burden On Teachers

Another key characteristic of a school ERP software is that it reduces the burden on the teachers. From grading examinations and creating report cards to enabling easy distribution of homework, the software acts as a tool that helps the teachers perform their duties in a better manner. 

7. Hassle-Free Communication Between Parents And Teachers

The school ERP software uses an online notification system to seamlessly connect students, teachers, and staff. Using this system, all the notifications are broadcast immediately through emails and messages. This ensures that the parents and teachers are connected with each other – thus helping to support the student in their learning journey. Additionally, this communication is simple, hassle-free and time-efficient. 

8. Smooth Administration Of The School

The school ERP software allows for the smooth functioning of the school. With the help of a school ERP system, the administration team can manage functions like fee collection, school admission, invoice generation, staff salary transactions and many more. With all the data saved on the cloud, the school ERP software allows the school team to continue working from any disruption in the functioning of the school. This is a key requirement for the year 2020.

In conclusion,

With the aid of cloud computing and cloud collaborations, a school ERP software facilitates the daily teaching and administrative processes in schools. It ensures easier, faster and efficient working of the institute under a centralized platform.

The year 2020 has required all of us to stay indoors to protect ourselves and our family. In this situation, the school ERP software has bridged the gap that allows the students to continue learning while staying safe within their home. 

Fedena School ERP is an all-in-one school management software for all types of institutions. It offers seamless integration with various video conferencing apps. This additional feature helps schools to easily conduct online classes during these critical times of the year 2020.

school bus tracking software

The Complete Guide to School Bus Tracking Software

School bus tracking software is used to track the bus location in a real-time. Institute can effortlessly manage and plan the entire transportation & share real time visibility of students with the parents during the transit.

With the penetration of technology into every aspect of school operations like timetabling, transfer certificate generation, fee payments, attendance management, etc., school bus tracking is also now enhanced by technology. Nowadays, there are various hardware and software tools available to manage the transportation of a school. But selecting the best system for your institution is always a time-consuming task for the institute admin.

To overcome such challenges in this article will serve the detailed information on the workings, features, and benefits of the school bus tracking management system.

What is school bus tracking software, how does it work?

School bus tracking software enhances the safety and security of students. Integrating school bus system with GPS(Global Positioning System), provides real-time location data of students to parents and school authorities and thereby gaining parent’s trust and offering them peace of mind. Through the implementation of this system, you can bring automation and control of your entire school bus operations from a single platform. School authorities can also access the bird’s eye view of the entire system.

The system works through coordination between GPS hardware, GPS Software, School ERP(Fedena) and Mobile app. All communications for the coordination are achieved through the APIs of the GPS system and School ERP system. Each bus will be installed with either a GPS or a mobile device that supports GPS. This device will update the live location of the bus and other details to the central software installed in the server. Next, software will further communicate with Fedena ERP and update live details to Fedena users. Based on the configuration the Fedena mobile app can show notification and live data of bus movement to parents and school authorities.

Key features of Bus Tracking Management System

1. Store and Manage Vehicle Information with Custom Fields

With the bus tracking management system you can maintain the entire vehicle information such as routes, stops, student allotments, fees details, fuel expense, bus repair info, license renewal, pollution check certification, etc. All these data will be available at a single location for timely reference and management. You can add more custom fields to manage any extra information regarding the bus management operations. 

2. Route Management

The system also provides a comprehensive route management functionality. You can create new routes and manage the existing routes. You can also delete the redundant routes. You can add or remove stops for the new routes or existing routes. You can connect vehicles and routes and assign students to their specific routes by indicating the pick-up/drop location outside the school campus. Entire control of the route management is in your hand to change at any time. Routes and stops can be created and managed academic year wise.

3. Fee Management & Collection

The same system can be used to manage the entire fee management and collection of transportation-related receipts. Fare collection can be collected based on stop or a flat amount irrespective of the stop. School authorities can view detailed reports regarding the collected fees and pending fees and can take necessary actions. Fee collections in Fedena can be scheduled to collect transport fees and to generate receipts along with academic fees.

4. Seat Availability based Seat Allocation

Since the seat details of the vehicles are also uploaded in the system, the seat allocation takes care of the total seats available in the selected vehicle. This feature prevents errors that can be caused by wrong seat allocations without taking note of available seats.

5. Attention to Detail on Student Vehicle Route Management

You can define vehicle routes with different pickup/drop routes for every student and can send instant alerts to parents in case of route change. Attention to detail is given on every step in the student vehicle route management to ensure the safety and security of the students.

6. Alerts & Notifications to Parents

Timely alerts and notifications are sent to parents about student’s location and pickup/drop timings for that specific day. The parents will be aware in advance if the bus is late or early compared to the usual timings. Any delay in buses due to traffic blocks also will be made aware to parents through live notifications and alerts.

7. Mobile App Integration

Due to the mobile app integration, parents will receive notifications right within their mobile app. The mobile app also provides the live tracking of the school bus integrated with Google Maps.

Here are a few helpful resources to help you learn more about School Bus Management System:

Managing hostel and transport fees collection made easy Transport Route & Vehicle Creation in Fedena

Benefits to Parents


  • Timely detail on the child’s whereabouts

Once the school bus tracking software with GPS integration is set up properly, parents can get live details on the child’s whereabouts while on the school bus. The system will show a live route map of the bus in movement and can track timing and other details of the bus. This ensures peace of mind to parents and bird’s eye view to the administrators.

  • Real-time notification on arrival/departure

The system will also provide real-time notifications and alerts to parents regarding the bus’ arrival and departure. Both at school as well as near home. This ensures that the precious time of parents is not wasted by not getting real-time notifications regarding arrival and departure.

  • Instant alerts on route change

If there is a route change due to unforeseen circumstances, the alert will be sent immediately to parents. So that parents can anticipate any changes in bus arrival time and plan pick-up of students accordingly.

  • Monitor time duration at each stops

With the level of details available, parents can monitor the time spent at each stop and anticipate similar trends to plan their time accordingly.

  • Check travel history of child

Travel history reports are available to parents to inspect at any time. All these details keep the parents’ mind at peace.

  • Live bus tracking & update on traffic jam

With the availability of live bus tracking, any traffic jams and other unforeseen events in the route of the bus will be updated to parents instantly. This again makes sure the precious time of parents is saved.

Benefits to Institution


  • Real-Time Bus Tracking

There are many benefits to the institution when they have access to the dashboard containing real-time status of all their transportation vehicles in movement. The bird’s eye view level details provide them with the insights to take and correct decisions on the go.

  • Simplifies the communication with parents

With the live tracking of school buses available in the parent’s mobile phone, the communication with parents from the school side is now simplified. Without the automated system, the school administration had to take care of the communication with parents regarding the whereabouts of school buses.

  • Track the bus routing and stops

School leadership can track the routes and stops assigned to buses and verify whether they are strictly following the assigned routes and stops. 

  • Prevent Unauthorised usage of School Vehicle

With the GPS installed in each of the transportation vehicles, there won’t be any unauthorized use as each movement of the vehicle will be tracked and will be part of the reports.

  • Easily maintain the Bus records

All the bus records of the transportation operations will be digitized and can be accessed any time for inspection and verifications.

  • Bus Speed Monitoring

The installed GPS system will monitor the bus speed and can detect over speeding of the drivers. Also can find out slow moving routes to make necessary route changes if required.

  • Track & improve fuel efficiency

With the level of details available in the reports and data collected, the fuel usage can be tracked and the data can be used to further improve the fuel efficiency by tracking more details about the vehicles with less fuel efficiency.

  • Track driver behavior

Proper analysis of data available in the system can help in tracking driver behavior and habits. Over speeding, rash driving, engine idle time running, sharp turns, infringing traffic rules etc. are some of the driver habits that can be tracked and these go a long way in ensuring the safe commute of the students.

  • Better utilization of school’s transport budget

Every school functions with a strict annual budget, including a budget for the school transport system. Investing in a GPS school bus tracking system saves the finances of the school in a number of ways. From better resource allocation for the buses to ensuring shorter routes to save fuel as well as route optimization and scheduling timely vehicle maintenance schedules, there are numerous financial benefits for a school incorporating GPS tracking devices in school buses.

  • Report generation

With all the detailed data available from the GPS tracking system, school leadership can generate different reports to help with decision making and improving the efficiency of school bus transportation operations.

Tips to choose Right School Bus Tracking Platform


The process of choosing the right school bus tracking platform can be divided into four steps. They are research, budget preparation, vendor selection, and compatibility and compliance checks.

The research phase starts by contacting the other schools in your geography who have implemented school bus tracking software. You can collect information from them regarding the hardware, software, vendor, price, etc. You can focus on contacting other schools of similar size as yours and having a similar number of transport vehicles. You can also research online regarding the various vendors supplying the solution. Also you can read more articles like this to gather end to end information regarding various solutions available in the market.

After this, you can start preparing a budget for the solution based on the research you have completed. Once the leadership team approves the budget, you can start contacting vendors to provide demo and details of their solution.

During the demo stage, you can also verify the compatibility of the hardware and software with your existing infrastructure. You will have to check whether the new solution is easily installable to your existing vehicles.

Also, check for the compliance standard set by the respective authority in government. Since GPS tracking systems take care of the safety and security of students as well as it contains student data, there will be standards set by the government to follow while installing and running the bus tracking software.

Conclusion

School bus tracking solution is a must for the schools and colleges to ensure the safety and security of students and ensure peace of mind to parents and school authorities. Now with various government regulations also in place, every school must have a school bus tracking solution. The benefits of the solution are many as explained in the article and the installation and setup is simplified by the vendors. If you are looking for Fedena ERP’s integration with a school bus tracking solution, contact one of our experts today.