school ERP system

Why school ERP system is compulsory in institutes?

One of the first reasons as to why you should use school ERP (enterprise resource planning) systems on a compulsory basis is to make sure that there is no communication gap between the school and the parents. It is common knowledge that when the communication is healthy it has a positive effect on the relationship as well. With school ERPs, it is actually possible for you to have that kind of communication with the parents and that too on a regular basis. Normally, it has been seen that parent-teacher meetings organized once in a while never serve the purpose that they are supposed to.

Better management of exams

By using a school management system you would be able to manage your examinations a lot better than what would otherwise have been possible. You should know how important exams are – they help you get a proper idea of how well your students are doing. There is nothing to deny that running an exam or a series of such exams can be quite a problematic issue as there are plenty of hassles involved in the same. It takes a lot of time and there is plenty of difficult paperwork involved as well.

Better tracking submission of fees

With a school ERP system, it becomes a lot easier for you to keep track of the fees being submitted to your institution. You should know that everything that is worthy of being learned comes at a certain cost. As far as parents and guardians are concerned submission of fees is one thing that they fear and loathe in equal measure. Apart from the fact that it is a necessary evil and hurts their pockets, for the time being, it is something that takes a lot of time and induces the maximum amount of boredom.

Managing a lot of data at a time

When you have a school ERP software system it becomes a lot easier for you to manage data related to your school and that too by a significant amount. You can be sure that no matter how much paper you use to store your school data it would never be safe enough. At the very least it would not be as safe as having the same data in web-based servers with plenty of backups to boot. This is the reason, why having all the data about your school on paper is wasteful and at the same time not at all feasible.

Maintaining attendance

The kind of system that we are talking about over here makes it really easy for you to maintain attendance related data of your students as well as your staff and management members. This is especially beneficial for the students as we all know that you take the first step towards learning by being present for your education. If you do not show up you do not learn – it is as simple as that. It also needs to be maintained in this context that regular attendance is a sign that a student is disciplined.  

Recap:  Why School ERP System is the key to an institution’s success?

Managing grade-books

This is also one of the most important tasks that you need to perform in the school and with a school ERP system, it becomes a lot easier to do it. Grades are important for the students as well since it is either a vindication or vilification of their work throughout an entire academic year. With these systems that we are talking about over here, you can design a number of exams throughout the year and maintain the grade-books properly as well. This also frees your teachers to perform their primary responsibility properly enough.

gradebook management system

Feature Update in School ERP Gradebook Management System

There is a lot of advancement and change taking place in the field of technology in the recent days. These advancements have empowered the schools to concentrate more on educating the children rather than spending time on daily operations like marking attendance, conducting examinations, managing marks and much more.

The Fedena school ERP system has come out with many modules for the schools to make their administration daily operations run smoothly and in an easier way. Just like any other release, this time Fedena has come out with many new and enhanced features in its latest release 3.6.3, some of which are in the Gradebook Module. There are 2 new features and 1 enhancement in the Gradebook module this time.

New Features:

  1. Import marks and Planner
  2. Reports centre

1.1 Import Marks

Prior to this release, Fedena did not have the option of importing marks or planner. This new feature provides the admin or privileged employee with a mechanism to  Import Marks to upload them in bulk.

To explore this, please go to Gradebook > Manage Exams > Import Marks in the Actions menu. (Refer screenshot 1)


Click on Download Mark Sheet to get the CSV file with the student names and subjects. Enter the marks against each subject or activity and upload the file. The Import log shows the list of imports and their status. (Refer screenshot 2)

1.2 Import Planner

This new feature is used to import an existing Planner to a different academic year.  Under the Import Planner, you can also import the Exam groups, Classes associated with that Planner and also the Report setting.

Go to Gradebook > Exam Planners > Import Planner to select the planners and details to import. Click on Import Exam Planner to finish the import. (Refer screenshot 3 & 4)




2. Reports Centre

This new feature helps the user to view all the reports at one place, the admin or the privileged employee can view the reports in Gradebook.

Go to Gradebook > Gradebook Reports (Refer screenshot 5)

There are 3 report divisions under Gradebook Report

  • Student Reports: View and download student-wise exam, term and planner reports.
  • Subject Reports: View and download subject-wise exam reports.
  • Consolidated Reports: View and download Exam-wise report of all subjects in a batch with details like Average marks, highest marks and student rank. (Refer screenshot 6)


Enter marks privilege

In the previous version of the grade book module, only the admin was able to enter the marks for examinations. If any other employee apart from the admin wanted to enter the marks,  he had to be given the privilege to do the same. With the introduction of this enhancement, Fedena supports mark entry by the Subject teacher and the Batch tutor.

The Subject teacher can enter the marks of the subject with which he/she is associated. For example, if an employee named Mark Watson is teaching English for Grade 1 and Hindi for Grade 2, he can enter the marks and grades of English and Hindi for Grade 1 and Grade 2 respectively. There is no need to provide any additional privilege to enter the marks.

The Batch Tutor will get the privilege to enter the marks of the batch for which he is made a tutor. The batch tutor can enter the marks for all the subjects of his batch. There is no need to give him any additional privileges.

Having explained all the latest features of the module, we would personally recommend you to go ahead and explore all of them in your Fedena today.

customised school ERP system

Why School ERP System is the key to an institution’s success?

The answers lie within your school ERP system

What is a school ERP system?

A school ERP system, like Fedena, is a platform that automates the processes an institution runs on. Right from admissions processing to alumni event organisation, your school management system can ensure that your institution runs more smoothly.

A school ERP  is especially useful because it takes over multiple functions – from organising parent-teacher conferences, to fee processing and receipt generation, to setting up of study groups for discussions based on subject or learning levels, or even to ensure readily available private communication between various stakeholders.

Why do schools need one?

School ERP systems bring schools into the digital world while also making things easier for them. They help schools run more smoothly and efficiently while also reducing labour costs.

Schools are not just a simple interaction where students come in to study and then leave. They are huge institutions that need organisation and consistency to function effectively. When they do not, it is students that suffer the most as they are not given the learning environment they need to learn. It is the role of a school to set up a learning environment that enhances and aids its teachers, administrators and students in doing the best that they can.

School ERP systems can thus help students, teachers, and management achieve their full potential and do the best that they can for the ultimate stakeholder in this ecosystem – the students.

How can school ERP systems make your institution more successful?

Increased efficiency for all stakeholders

The primary job school ERP systems perform well are to take over the day to day processes and long-term processes of a school and perform them. This means that these processes, that were previously being performed by humans, are not being performed by a program. What does this mean for schools? It means more consistently successful processes are carried out. This is because humans are fallible and error-prone. Fatigue sets in. Processes rely on perfect execution on a repeated basis – a platform like a school ERP system is perfect for this endeavour.

Reduced expenditure across the board

Since a school ERP software can take over multiple processes, labour costs and ancillary costs are reduced dramatically. Earlier, one would need a department for each function of an institution, populated by multiple people as staff. There are also overhead costs – for instance, the paper on which admission forms are printed, mailing of fee receipts, the communication costs of setting up meetings, creating schedules for each student, etc. With a school ERP system, all these are now taking place in a single window – reducing the time cost and the material cost of a lot of associated items. A reduced expenditure is something every school can use in these times of budgetary cuts and funding slashes. School ERP systems are the cost-effective way to ensure success for your school.

Better communication between stakeholders

Your school ERP system will contain multiple options to communicate with all the stakeholders in your institution’s ecosystem. For example, students can have class discussions anywhere and anytime through the creation of classroom groups and student groups where ideas can be exchanged online. Parents and teachers have confidential communication about the progress of their student through private messaging options. Management can send a message out to the whole school – students and parents – using the dashboard feature to make important announcements. This reduction in time delays for communications means faster decision making and faster turnaround times – a win-win for all.

Recap: 8 school ERP system features that parents love

More tech-embracing in a digital world

We live in a digital world – this is a fact that cannot be denied. Students of any institution will also be graduating into a world that has highly driven by technology. Does it not make sense that the school they gain their education in also be tech-embracing rather than tech-averse? The use of school ERP systems is vital for building a culture that makes technology understandable and accessible to students from a young age. It also gives them a realistic idea of how things function in the real world – employees do not write letters to each other anymore to share work updates, instead, they use emails. Why should students be turning in handwritten reports, when they could be doing the same?

School ERP system

8 School ERP system features that parents love

No matter what kind of school it is or the level it is functioning at it is very important for a school to use technological tools such as school ERP systems. In most cases, schools and such other educational institutions use these systems in order to make sure that they are able to manage and run their organization a lot better than what would have been possible otherwise. At the same time, the administration also wishes to provide a better overall experience to its teachers and students. However, parents also like these systems because of certain features.


One of the first features that parents love in a school ERP system is enrollment. These days, it has become a common feature of all school ERP (enterprise resource planning) systems. With the help of this system, parents are able to enrol their children for the coming academic year as well. These systems come with entry tests as well as online registration forms.   

Online attendance of students

These days, the school ERP systems also come with online attendance facilities that are beneficial to the students and parents alike. In fact, these systems are designed in such a way that all authorized people can view the records and keep track of things if they wish to. Parents can also check out in a single window if their kids are going to the school on a regular basis or not. The benefit of these systems is that they get to view attendance on a real-time basis and at the same time they get informed regarding the leaves as well.

Management of fees

One of the biggest benefits of a school ERP software product is that parents always get the latest information about the fees that they need to pay for their children. They can always view the updated fee plans and thus stay informed at all times about this crucial aspect of their kids’ education. With the help of these systems they can easily take care of all the details and at the same time get notices regarding the dues that they are supposed to pay.

Getting connected to teachers

In case of most parents out there it gets really difficult to talk to the teachers about how well their kids are performing. They just do not get the time to take part in such discussions. However, with an online school ERP system, parents can easily get in touch with the students and keep an eye on their overall progress or lack of the same. These systems also allow them to get all the details of their child’s performance in different school tests and various other examinations.

School calendar

In most cases, these systems are also equipped with school calendars, where you get total information regarding how the entire academic year has been structured. Here you get details on the following and more:

  • holidays
  • events
  • assignments
  • meetings
  • lecture schedule
  • exam schedule

Scheduling meetings with teachers

Parent-teacher meetings are an important part of the communication process between the parents and the teachers. In fact, they also play a major role when it comes to determining the kind of relationship that the parents have with the school in general. With the help of these systems, parents get constant information and update about these meetings. This helps them stay prepared and attend the meetings without fail. For parents that value the education of their children, this is an important feature and it cannot be denied under any circumstances. In fact, thanks to these systems parents would come to know in case any last minute changes are made to the scheduling of these meetings.

This would also make sure that any and every kind of miscommunication can be avoided.

Recap: Does Your School Management Software Take Student’s Data Security Seriously?

Getting access to progress reports

As has been stated already, these ERP systems for schools can provide parents with all the information that they may need with respect to their children. However, the most important one among them without a shadow of a doubt is the progress report. All parents out there want to know how well their children are doing in school and the best way to gauge that is surely the progress reports. Now, with the help of these systems parents do not need to wait any longer for the yearly report card day with bated breath to know how well their kids have done. Instead, through these systems, they can keep getting such information throughout the year.

In fact, as may have been implied already in the piece, with the help of these systems the parents can also get information about how well their kids are performing in various tests and that too on a real-time basis! This also makes sure that they are able to immediately identify any and every gap in the learning of their kids and address the areas where they may be gaps in learning. This way, they are also able to arrange for help in that regard such as additional tutoring before the gap becomes a major problem as such.

Live bus tracking

This is, of course, a major benefit of the school ERP systems that we are talking about over here. These are uncertain times that we are talking about and as such, there is a consistent need among parents to be aware of the whereabouts of their kids on a regular basis. This includes all the trips they make to school and back as well as the various school trips and picnics that they take part in on a regular basis. With the help of an online school ERP system, parents can get a detailed route map of the bus that is taking their kids to school and bringing them back as well.

They also get alerts whenever their child boards the bus or gets off the same. Similarly, they would also get alerts in case the bus happens to meet with an accident or exceeds its speed limit at the time of driving.





school management software

Does Your School Management Software Take Student’s Data Security Seriously?

Essential questions to ask your school management software

For decades, school records were stored in files and cabinets, that were then kept safe under lock and key. In the present age, as schools migrate all their student information to online clouds, it is essential that educational institutes look beyond the traditional forms of data security and upgrade their systems to suit their online transformation.

But why is data security important for a school management software?

This is especially important, as, over the past few years, educators and parents all over the world have become aware of the possibility of data security breaches that may be possible in a school scenario. For instance, intruders through a remote attacker can gather a variety of personal information about the students – from their names, date of birth, performance details, exam marks, personal health information, home address etc to financial information of the parents along with the bank account details used for paying the fees. Not only students but even the personal information of the teachers and the staff can be at risk if not protected well by the online school management system.

By hacking on the unencrypted network messages, intruders could have gathered the most intimate details of the students, teachers, parents, and gain access and links to all their personal information.

To avoid this, it is important to ensure that schools protect the educational records, academic performance and all other personal information of students in their school. 

Very often parents and students lack the technical background to evaluate the security of the apps or the cloud-based online school management system used by the schools, hence, we have compiled a list of questions that parents could ask to ensure that school management software take student’s data security seriously.

1. What information should be collected?

This is one of the most important questions to ask a school about student data. While the collection of data is inevitable and essential, one should be aware of the data collected by the school management software and how this data will be used.

2. Do you have a document of policies and security guideline related to data security?

It is important that schools create a policy related to data security and that strict guidelines regarding the same are put in place.

3. Who has access to the data and information?

This is another important question to ask and find out who has access to the information related to the data and if it is essential to have access to all your information. Once reviewed you can ask for your personal data to the protected from a certain audience.

4. Is the essential data encrypted?

Encrypting data is important especially if the online school management system also stores the financial information of the students.

Encryption keeps certain data safe by changing the text into unreadable data, and thus if an errant employee or cybercriminal would get access to the system he would not have the special keys to un-encrypt the information.

5. How often are the networks monitored?

Monitoring the networks on online school management software regularly enforces rules about network routers, switches and firewalls thus ensuring that the school is mindful about network security at all time and monitors them on a regular basis.

6. Are the students taught digital citizenship?

Digital citizenship teaches children the ABC of data security and guides them on the way to navigate search engines, evaluate online sources for credibility and be aware of the information or the data that they are sharing online.

school management software

School management software to drive more ROI & better school operations

These days, all the work that we do in our home and at work – and even at the time when we are travelling – is dominated to a significant extent by various technological systems and gadgets.  The process of digitalization has changed the way we work and for the better, it must be said as well. It has brought forth a significant amount of revolution as far as our business processes are concerned. Now, in the shape of school management software, it is also making forays into the world of education.

Technology has now made it easier to have smart classrooms, made learning interactive, and also brought forward educational tools that have made learning solutions a lot better. All this has made academic institutions a lot better than what they were earlier. These days the general atmosphere is one of performance and there is high competition as well. This has made running and managing a school a lot tougher than what it was earlier. This is the reason why schools are always on the lookout for automated management solutions that help them take care of processes and operations in such a way that they gain an upper edge over others of their ilk.

Why institutes investment in school management software?

Schools these days are interested in using software for school management. The main reason as to why they wish to invest in such an ERP (enterprise resource planning) system is ROI (return on investment). This is where proper planning comes in so handy. Before a school decides whether it wishes to use a school ERP it should look at factors like what it needs from such a system and the budget it can spare for such a system. This will help it determine the kind of ROI that it would be getting from such a system. There are several cost-efficient features of these systems that make it so easy for schools to use an ERP solution.

How can school ERP system can help schools?

A school ERP can be defined as a school software product that is as integrated as it comes. It is a system that is meant to empower schools to become a lot more efficient and perform a lot better as well. When it uses an ERP solution such as this a school is able to move away from its focus from the following tasks:

  1. Maintaining reports and files physically
  2. Using manual labour for various tasks
  3. Asking teachers to perform administrative work
  4. Taking care of information pertaining to students
  5. Taking care of paperwork that would never end

It makes the system a seamless one – one where functions and processes are automated, there is time to make the optimal efforts, and also saves manual efforts.

How can an ERP solution help a school save money?

When an online school management software product is completely integrated it would definitely have features that would lead it to perform functions that are really powerful enough. They can really help you reduce costs that are actually unnecessary. An ERP solution is capable of using integrated modules. These systems normally come with separate modules for different stakeholders in a school such as the management, parents, faculty, and students. Thanks to these modules, all these stakeholders are able to gain access to critical information that would be relevant for them.

All these modules come with functionalities that are specific to each type of stakeholder. This also makes sure that the operations become a lot better than what they were earlier. This, in turn, leads to a greater overall utility for the school. Such a system also makes sure that there is a healthy level of communication and collaboration between the various stakeholders of a school. These ERP solutions make it very easy for these stakeholders to get in touch with each other by enabling instant communication.

Such a system also makes school management a lot simpler than what it would otherwise have been. In any case, schools have a lot on their plate with plenty of administrative work. By using an ERP solution schools can use the least number of its staff to perform such work. These dedicated services make it highly possible for them to save effort and time on such work. With the help of these automated systems it is possible to simplify the following processes:

  1. Registration
  2. Admission
  3. Exams
  4. Fees
  5. Students
  6. Academic management

Recap: How to build a successful school?

How to get a positive ROI from school ERP?

In order to make sure that it can get a positive ROI from its ERP it is important that schools figure out a base of components that are as intensive and structured as possible. They need to make sure that these components are properly optimized. The school needs to make a plan that outlines the general expenses incurred and income made by the school with respect to the costs incurred by the ERP solution. If a school wants to find out how best it can be served by such a situation over a period of time this is the best way ahead. It is very important that the school looks at the economic implications of an ERP solution before it comes to any conclusion in this regard as such.

With the help of a school ERP solution a school would be able to bring down various kinds of costs – administrative, installation, printing, and communication, to name a few – and that too in an effective manner. It is possible for a school to streamline its operations by using an ERP solution and this is how it can focus to a greater extent on achieving a global standard of performance and education for its students. Such a system is capable of coming up with practical, potent, and automatic solutions for the various challenges that a school management may face.

This is the way how an ERP solution makes it possible for a school to get positive ROI and this is beneficial not only for the school but for the faculty members, students, and parents as well.



Build a Successful School

How To Build a Successful School?

A strategic approach to building a successful educational institution

How to start a school?

  • Be clear in your vision

If you are going to be building the next generation of builders, doers, and thinkers, it is important that the school that educates them to have a clear vision of what they are aiming to achieve. It is not enough to say, I want to build a great school. Instead, consider what this would involve at the ground level. Question what values your school would inculcate in students, the steps it would take to reinforce this messaging for parents, teachers, and students, and what success would look like. A clear vision will give everyone a goal to drive towards – without it, all your stakeholders would be stumbling about in the dark without a concrete idea of what they wish to achieve.

  • Identify a need in the ecosystem

Schools abound on every street in our cities these days. And we know why – they are a great financial investment and a concrete way to contribute to society. In the previous point, we discussed the necessity of a clear-cut vision when setting up a school. But it is not enough to merely have lofty ideals. Instead, your school should address a need in the educational ecosystem. Identifying this need requires research – speaking to teachers, parents, and students is a good start, but it can also be helpful to review educational policy and the status quo to see how your school can add something to the field, instead of being just another school populating our streets.

  • Ensure all the formalities are complete

Setting up a school is not as simple as hanging a signboard in front of a building. Multiple legal and financial formalities must be completed in order for you to establish a bonafide school. These legal and financial guidelines were put in place to ensure that the school being established adheres to some minimal standard of operation. While it might seem like a hassle to go through the paperwork and dealing with the seemingly endless requirements, these guidelines exist for a reason. They ensure that the school is up to par with other schools, thus creating a basic standard of education in the country, and also protect the people engaging in the school – from teachers to parents to students. It is the responsibility of the management to ensure that all legalities and  other requirements have been addressed so that the school may be established clear and free.

  • Reach out to your core community

Once the vision has been established, a mission identified and all the legal and technical details have been taken care of, your school is ready to open its gates to students. But before you fling them open, consider reaching out to the communities you hope to service. These communities will be defined by the vision and mission of your school. What are you hoping to achieve? Whom will your school best benefit? What are their needs? These are all questions that must be answered in order to understand who your school is targeting. Connecting with your core community is step one to ensuring a stable and enthusiastic student body in your school.

How to improve and grow your school’s daily operations?

  • Take an active and proactive interest in your school’s daily operations

Your school has opened for business, you have a student body, teachers who are enthusiastic to educate, and a non-education staff that keeps things running smoothly – great! But even if things are running perfectly smoothly, this is not the time to rest on your laurels. Schools may start off with a bang. It might look like the machine is running just fine. But day to day, hands-on supervision and engagement is needed to build a lasting culture that reflects your school’s vision and mission. To do this, it is necessary to be hands-on and proactive in your school’s operations. Alternatively, hiring someone trustworthy to do this is also an option – but choosing this leader is a long and careful process.

  • Embrace technology for all processes

The time for mere blackboards and chalk is over – modern society needs schools that keep up with it, not archaic institutions that don’t address modern needs. A school established in this day and age needs to embrace technology everywhere it can, not fight it. Technology also makes the day to day running of a school smoother and more hassle-free. It also eliminates unnecessary financial and time waste, while reducing the burdens on humans. Technology like school ERP platforms can help make process driven school functions easy and swift. Easily implementable solutions like Fedena, for example, helps schools reduce labour costs and increase communicativeness.

Recap: Factors to consider before implementing ERP software for schools

  • Create a continual feedback loop

Feedback and iterative changes based on said feedback ensures that your school does not fall into bad habits. Creating a responsive, dynamic school that is swift to address problems and enforce positive change is necessary to establish a good working system that benefits teachers, students, and parents. The first step to this iterative process is to keep channels of communication open for every stakeholder. The people who know what is not working best are the people who deal with issues and trouble with the existing status quo. Create feedback loops where stakeholders feel comfortable approaching you about problems in a timely fashion to ensure swift redressal.

  • Excel in your hiring, training and retention

Building a talent pipeline that serves your students well is necessary to ensure their success and consequentially your school’s. Building a pipeline that helps teachers excel and grow within your school ensures that you retain the best of the best educators your community has to offer. Stories of the difference a good teacher can make in a student’s life abound, so it is a no-brainer to make this a key metric for your school’s success. Giving teachers the infrastructure and tools necessary to give their best to their students means that they will really be able to empower their students to succeed. Create an interview process that really aligns with your school’s vision and mission. Train teachers continually to ensure that they are implementing the best and most modern teaching techniques. Implement a retention system that holds onto and rewards the cream of the crop. Building a great teaching body is the first step to success.

  • Market your successes well

So you have implemented all the strategies discussed here, in addition to some other ones that you found useful. You have a thinking student body, happy and productive teachers, a non-education staff that functions without flaws. Now it is time to blow your trumpet about how well the school is doing. Rely on marketing – word of mouth and planned campaigns – to share success stories from your schools. Are you seeing superlative student results? Are your teachers winning awards for your work? Have you gone multiple days without any mishaps to handle? Share these wins with your community of parents, teachers, students and well-wishers and encourage them to share them with others. This helps build the brand of your school and soon you will see your school’s name becoming synonymous with excellence.


Things To Keep In Mind When Think Of Starting A School

We all have a vision to change the world and create a better world for the future generation. There are many among us who want to achieve this dream by creating a learning environment for young students that will spark their creativity and help them to learn better and build a better tomorrow.

If you are a visionary with a dream to build a school, here are a list of things to keep in mind

Location, Location, Location

Real estate agents around the world have one mantra -: Location, location, location. If you have wondered what inspires these real estate gurus to say the magic mantra thrice, the answer lies in the importance of selecting the right location. When starting your school, it is important to ensure that you choose a location that is easily accessible from the city but also is not overpopulated with schools that will be a competition to your vision. If there is already a flourishing school in the same locality as you, then ensure that you are offering a unique learning experience to help you stand out from your competition.

Legal Formalities

Opening a school in any part of the world requires the school management to seek due diligence and complete all their legal formalities. You will need to register your school with the education standard, get all the required NOC certificates and ensure that you meet all the obligatory legal guidelines

If you are opening a school in India some of the legal formalities to consider include a letter of intent to the education department stating the reason you want to start a school and how will it benefit the community at large. You will also need an environment certificate as you will be responsible for the safety of many children and lastly you will need an affiliation certificate as, without this certification, your students would not be able to attend the examination or get the benefits of its expertise curriculum

Registration of A School

According to the Indian laws, private organisations cannot open schools in India. This is to ascertain that education does not become a profit-making motive. Therefore, it is mandatory that schools must be operated by a society that has been created in accordance with the Societies Act of 1860 or by a trust that has been organised as per the Public Trust Act of individual states

Set Up A School Administration System

Setting up a school administration software will help you streamline all your daily activities so that your school will be able to function in an effective and efficient manner. A school management software will help you with your school admissions, timetable, human resource management, transport management among many other things ensuring that you do not have to worry or stress about the finer day to day activities of starting and running a school successfully.

Develop a curriculum for your school

Developing a curriculum for your school will not only serve as a guide as to the social, intellectual and emotional experience want to give your students, but it will also provide you with a roadmap as you create a learning community based on your vision. Today, there are many options to choose from – from following a state-approved curriculum or following a curriculum with a pre-set ideology such as either to Steiner Method or the Montessori method.

Developing a marketing plan

While it is important to create a curriculum for your school, it is equally essential to invest your time and financial resources in creating a marketing plan to spread awareness about your school. Depending on your budget, this may include a website, social media handles, blogs or you may even opt for billboards, TV advertisements, radio jingles etc.

ERP software for schools

Factors to consider before implementing ERP software for schools

What is ERP software for schools?

There are many technical terms that are floating around in the educational ecosystem, including ERP software for schools. But what is ERP software for schools? Let us break down the term:

ERP stands for Enterprise Resource Planning. It is essentially software that helps institutions manage internal processes. Largely used by businesses and organisations, it is increasingly seeing an application in educational institutions like schools and colleges.

ERP software for schools then is just planning or management software being used to manage school processes and functions. An ERP software for school will help manage a lot of things – everything ranging from admissions to onboarding to fee receipt generation and student tracking. It all matters on how you use it.

ERP software for schools is increasingly becoming a vital part of a school’s functioning. Imagine moving from the slower, old-fashioned way of doing things to using a simple, accessible tool that is agile and manages things faster and with more efficiency. This is what an ERP software for schools promises. It is a revolution in terms of school management – all made possible with your ERP software for schools.

How does ERP software for schools work?

In theory, ERP software for schools takes over the myriad processes and functions in a school. This does not mean the elimination of the human input, instead, an ERP software for school helps you maximise this input by eliminating time consuming and error prone processes that were bogging down stakeholders.

A school management system software is not just for management and administrator hoping to digitize some processes. Parents, students, and teachers also benefit from the use of the right ERP software for school. For instance, imagine enhanced parent and teacher communication thanks to private communication channels between them that are accessible around the clock and from anywhere. Student progress is measured more accurately and continually thanks to all this information being fed into your ERP software for school.

The right school ERP software can really enhance teaching, learning and communication on a consistent basis. This means a win for the primary stakeholder in any school – the student, who benefits from the efficient functioning of their school.

What do you need to start using ERP software for schools?

It is not enough to just start using any old ERP software for school. Schools must make sure the ERP software they are choosing suits their school. It is also important to ensure that the ERP software for school you have chosen for your school actually addresses your school’s needs. Here are some factors to consider before you start using school ERP software:

An assessment of the needs of your school

The very first thing that must be done to ensure you choose the right ERP software for school is to assess the needs of your school. The right online school ERP software will address its current requirements as well as cover any gaps or areas of improvement that currently exist. Understanding the needs of your school means that you will be able to choose the right ERP software for school, based on its features and capabilities, instead of making an uneducated decision based on popular vote.

It is important for this assessment to be comprehensive in order to ensure that the ERP software for school is for the whole school – this means assessing the needs of students, parents, teachers, non-education staff, administration, and management with equal weightage. After this assessment is done, one can narrow down on the key needs that the ERP software for schools will address.

Technical robustness of your school

ERP software for schools are easy to implement in your school – provided it is able to meet certain requirements. In addition to the needs assessment performed in the previous step, that focuses on requirements of parents, students, teachers, non-education staff, administration and management, there is a need for a technical assessment. This technical assessment will zero in how technologically robust the school is. Choosing the right ERP software for school then becomes easier. For instance, in a more high tech school, choosing an ERP software for a school that comes with all the bells and whistles you could want makes sense – the school is ready to use the ERP software for school to its full capability. In a less robust technical environment, however, a lightweight but functional ERP software for school is necessary for optimum functioning. There is no point in buying an ERP software for a school that is not actually able to function in the school and this technical assessment helps avoid this error.

Recap: What are the common functionalities of a school administration system?

Training for all the stakeholders in the optimal usage

You have now purchased the optimal ERP software for school after careful assessment of your school’s needs – both technical and those of key stakeholders in your educational ecosystem. It is now necessary to ensure that these stakeholders actually use the ERP software for school the way it is meant to be used. While ERP software for schools is usually built keeping ease of use in mind, not everyone has a natural inclination towards technology. But this is not a situation that allows for this ignorance. This is a hump that must be used otherwise you will not be using your ERP software for school to its full capability. This gap in knowledge is easily addressed through training. Holding workshops for every stakeholder must be conducted to onboard them onto the use of ERP software for schools. This means everything from explaining why this ERP software for school is being used in the first place to the nitty-gritty of how to perform each of their current tasks within the ERP software for school.

Buy in from all stakeholders on the use of ERP software for school is also necessary, which means that your school must have a culture that embraces technology. Building both the skills and attitude that celebrates use of tech in teaching is necessary to ensure that your ERP software for school is being used effectively.

school administration system

What are the common functionalities of school administration system?

Key Points to consider when selecting a Primary – school administration software | Secondary – school administration system

Over the past few years, a school management software has emerged as a critical tool for school’s that will help them streamline their administrative activities in a way that only helps the teachers and the staff in functioning effectively. It also helps the school streamline all their daily administrative so that they achieve optimum efficiency in the way they function.

When selecting a school management tool, there are certain functionalities that are common across all systems:

Communication Management

The classroom management module allows for the school administration system to give the teachers, parents and students a unified experience that helps them communicate and collaborate better. Teachers can reach out to students through the various social boards and chat messages and guide them even during non-school hours. The messaging system can also be used by the educational institutes to send out targeted information to parents and students about school events, fee dues, etc. and to the teachers about upcoming PTA meeting etc.

Parents can also receive daily alerts for the class homework, projects as well as reminders for special events and holidays.

Similarly, parents too can communicate with the teachers, clarifying doubts and sending student related updates when needed

Timetable Management

The school administration system offers a timetable management module which makes creating a timetable easier than ever before. Using the hyper-efficient drag and drop bars administrators can pre-set the timetable for all classes for any term before the academic year begins. This module will also allocate subjects to the various teachers as well as ensure those substitute teachers are automatically allocated for absent teachers.

Any new updates or changes in the timetable can be immediately implemented and the same can be communicated to parents using the communication management system.

Attendance Management

This is probably one of the most sought-after feature in school administration modules in Primary – school administration software | Secondary – school administration system as it allows teachers to manage the attendance of the students without wasting any productive teaching time at the start of every class.  Teachers can ask for monthly or weekly attendance reports which are them automatically generated in a hassle-free manner

Admission Management

The school admission seasons can be one of the most stressful seasons of the year for schools. However, when school administrative teams opt for a Primary – school administration software | Secondary – school administration system with the admission management software, the admission process becomes far more streamlined. Using this module will help educational institutes to distribute their admission forms to a wider range of students using various online tools thus successfully leading to a wider pool of applicants. Additionally, these digitally savvy applicants and their parents can use the mobile and cloud-based system to submit the forms, upload essential documents, apply for scholarships, etc. All these processes can be done online using the features and functionalities of the school administrative system.

Human Resource Management

The Primary – school administration software | Secondary – school administration system can also help manage the human resource functions of the school from payroll assignment, payslip generation, leave management including loss of pay deduction in the payslips. This feature helps the schools to manage their employees in all aspects.

Examination Management

Examination Management is another high-end functional module a must-have feature in a school administration system. This module will help schools and all other educational institutes schedule the exam into the timetable with any confusion. Automatic reminders and alerts can be sent to both students and parents also, the teachers with the exam dates. Additionally, schools can also set upgrading systems that will help with the quick evaluation of exams and publish exam reports with instant alerts and notifications to parents.

Hostel Management

A key feature that is a must-have in a Primary – school administration software | Secondary – school administration system is hostel management that helps the hostel warden to stay updated on the inventory of rooms and can assign them to rooms as and when needed to the students

Transport Management

With the aid of the transport management module in the Primary – school administration software | Secondary – school administration system, schools can effortlessly plan and manage the institution’s transportation system. The transportation administrator module can record vehicle information and define vehicle routes based on the number of stops, ensuring that automatic updates are sent to parents in case of delays to breakdowns.

Recap: Top challenges while implementing a school management system

Fee Collection Module

This is one of the most popular modules in a school administrative system that can help the administrator to collect student fees paid through cash, online transfers, card etc. and notate them in the software. Receipts can be automatically generated, and reminders can be sent to parents for pending fee payments.

Library and Laboratory Management

Scheduling time at the library and the laboratory for each class can be a tedious affair that is easily taken care of by the Primary – school administration software | Secondary – school administration system. In libraries where there are thousands of students accessing a limited space, the software will help the schools stay updated on the complete details of all books, all lent books, due dates for the books and unpaid fines for delayed returns.

These are few of the functionalities that are needed in a school administrative system that will automate the functioning of the school and streamline all the complex work processes.


school management system

Top challenges while implementing school management system

One of the biggest reasons as to why it becomes so hard to implement a school management system is that the software does not always meet the needs and requirements of the industry. There are always some specific tasks that such a system is expected to fulfil and the problems happen when these expectations are not met. This is the reason why it is so important that you, the school management, choose a system that would do what you expect it to do. You need to plan the entire work properly and execute it well. This would make sure that the school ERP (enterprise resource planning) system is implemented properly.

Let’s check what top challenges institutes faced while implementing the school management system:


Budget is one of the biggest issues that would confront you when you try and implement the ERP system. This is why before you try to implement such a system it is very important for you to assess the kind of money that you would be able to spare for the purpose. In fact, you need to look at the entire budget of your school in order to understand things properly enough. You need to look at the money you need to buy it. After that you would have to take care of areas such as the following:

  • planning
  • customization
  • configuration
  • testing
  • implementation

You need to check out if it is high or not. Normally it would differ from one school to another. This is a very important reason why you should have a blueprint of how much the software would cost you. You would also have to look at areas such as implementation and installation. In spite of this, you should understand the immense benefits that you would derive from implementing such a system.

Data migration

One of the biggest issues that schools face in implementing a school management system is data migration. As far as you are concerned it is very important that data is uploaded properly in the system. Also critical in this case is deciding which data to migrate. For this, the entire data needs to be analyzed in a clear manner. Normally data such as student admissions, student attendance, fee collections, and student report cards are said to be the most important data for a school. The people in the management such as you need to make sure that it is uploaded onto the database and is then properly checked to verify how accurate the data is.  

User requirements

It is very important that the school management software being used in your school is able to satisfy the requirements and expectations that you have from the same. It should ideally be capable of dealing well with the following kinds of work in your school:

  • managing admissions
  • managing courses
  • taking care of information related to students
  • timetable management
  • online examination
  • conveyance management
  • attendance management
  • fee management
  • result management

The system should also let teachers, parents, and students have access to it by way of login. At the same time, various people from different departments in your school should be able to view this information from any and everywhere they wish to.

Recap: How a school management system helps in managing the student’s journey?

Internet connectivity

This is always a major issue when it comes to implementing school ERP systems. The thing about this is that the ERPs used by schools these days are web-based. This is why good connectivity is needed so that the system could be provided with all the support that it needs. The ERP system in question should also be able to integrate with the software system that you are using right now.   


The success of a school management system is normally dependent on how well the end users are able to use it. It is very important that all the technical and non-technical staff members in your school know how to use the system. This is applicable for the teachers as well since they would be working with the system as well. You should make sure that they are able to make the fullest use of the system. This is why the end users – the staff – are provided hands-on training so that the school ERP could be implemented in a successful manner. It is also important in this context to make sure that the ERP vendor has a technical team that would work in a dedicated manner and makes you get all the help you need in order to implement it properly.


It would also be great if the vendor is able to monitor how the system is going after you have implemented it. This is a key element in making sure that the system functions well and the implementation is successful. This could be done for a period of 3 months immediately after the system has been put in place. There are bound to be issues – it is important that the vendor addresses them. If the need is, the technical team of the vendor should take requests from you for help and assistance. The best thing to do in this regard is for them to offer their senior product experts to you so that the issues can be solved at the earliest and in the most effective way.


It needs to be said in this context that Fedena is one of the finest school management software products out there. Over the years it has been able to satisfy the needs and requirements of its clients and you can be sure that it would prove to be equally successful with you. As far as school ERP implementation is concerned it has always been a few steps ahead of its clients. In fact, Fedena has a proud record of having been implemented exceptionally in a number of schools and overcome all the challenges that it has faced in this period. This is the reason why it has been so successful in gaining the trust of its customers as well recognition from all over.

It has easily become one of the top names to be reckoned with in this regard.

school management system

How school management system helps in managing the student’s journey?

From Enrolment to Alumni, your School Management System Covers It All

What is a school management system?

A school management system – like Fedena – is a platform that allows you to manage the various functions and processes of a school. This can include everything from fee processing to the enrollment of students, also manages processes for multiple stakeholders – from parents to students to educators to non-academic staff or management. A lot of these are automated to ensure that they are not prone to human error and processing time is reduced.

How is a school management system software beneficial to students?

Students are the key beneficiary of any school or college. All other functions are allied in ensuring that things run smoothly to ensure their success. A school management system that does not serve students is incomplete since it is not serving the primary beneficiary of the school.

A student benefits in an environment that is organised and smooth running in order to achieve the best learning environment. Students thrive on consistency and repetition, and the correct atmosphere sets them up for success for years into the future.

At its very core, school management software automate and digitize processes to ensure that they run without fail and without error at all times.

How does an online school management system help with student admissions?

Admissions were a long drawn out process that involved high levels of stress for everyone involved. Students worried about the mystery of it all, parents about placing their children in the right school and schools worried about evaluating applicants properly.

A school ERP system enables schools and colleges to create custom admissions forms to help best assess which applicants would be the best fit for their institutions. It also helps them manage their enrollment and onboarding within the app. A much better solution than waiting in line for hours to collect a form and then consolidating them physically.

How does a school management system help with student schedule?

Once a student is enrolled, a school management system – like Fedena – will help enrol individual students into classes and courses of their liking and per their schedule and availability. Being able to manage this on an individual level via the school ERP system means automated management of student calendars and the best optimisation of their time. Scheduling courses and student batches have never been easier.

How does a school information management system help with attendance?

To benefit from school, students need to be in school. Your school ERP system can help you mark attendance and track the attendance record of individual students. You can also sort attendance records according to class, section, batch, etc. This helps gauge interest in certain courses or classroom and assess attendance trends on a broad scale – helping schools make better classroom decisions taking student preferences into account. This is also a feature that helps track student physical, emotional, and mental well-being – if there are sudden changes in a student’s attendance record, teachers and management are able to flag the same for follow up with their parents.

How does a school ERP system help with student learning?

Your school ERP system doubles up as a learning management system for students. How? Various plugin to manage course material, study groups, and internal communication are all tools that aid in the learning process. Course materials can be stored in a repository class wise and even individual student wise. Study groups can be created of any size around certain topics or subject or by learning ability. And finally, an internal communication system ensures round the clock access to help between parents, students, and teachers. Student learning is a continual process and using tools within the same platform being used by all stakeholders ensures 360 degrees buy-in from all the entities that can really make a difference in the learning experience. School ERP systems are therefore key to student learning.

How does a school ERP system help with exams and report cards?

Your student ERP system makes examinations and evaluation much easier, by allowing for exams to be conducted within the platform and also sharing report cards with grades or scores with individual students. This helps them keep track of their performance and pinpoint problem areas and strengths more easily. Exams are not just one time events that assign a score to a student and decides whether they pass or fail. Instead, they are an opportunity for students and teachers to assess how learning and teaching have progressed in the classroom and its efficacy at the end of the day. School ERP systems help these stakeholders move to this mode of thinking and therefore better outcomes overall.

Recap: How to build brand awareness for your institution?

How does an online school management system help with feedback?

School management system allows for custom student remarks and private messaging. This enables teachers to give confidential feedback that is exclusively for the student’s work. This continual communication enables a system of continual learning – key to the continuous success of students who are hoping to stay on track instead of just doing the bare minimum during their educational career. Getting detailed notes from those who are able to evaluate your best is a key metric to ensure student success – this feedback and communication help them grow and improve throughout their tenure in the school or college.

How does a school management system help after a student has graduated?

Post graduation, a school ERP system is still useful. For alum seeking to get transcripts of their previous report cards when they are applying for further studies or to show student records when applying for a job. The alumni plug in the Fedena school ERP system helps students who have graduated stay in touch with their schools or colleges. This plug-in helps students remain connected to current students, allows for the creation of events that will enable touchpoints and networking – benefiting even current students who might be looking for mentorship or job and internship opportunities upon graduation.