Assignment Module in Fedena Mobile App

Assignment Management through Fedena Mobile App

Technology has become an inevitable part of our life. In this mobile era, where the number of mobile users is greater than the number of desktop users, the necessity of mobile apps in educational institutions has become crucial to manage their day to day functioning efficiently. 

Initially, Fedena Mobile App included the features like online payment, attendance tracking, instant communication, and more. But over time, with increasing demand in features, we are introducing Assignment management in Fedena Mobile App.

For students’ academic progress, an assignment is one of the major curriculum activities, as it lets the teacher understand how well a student is performing in their classroom and also increases the learning capabilities of students. 

With the Assignment Management feature in Fedena Mobile App, teachers can create online assignments in an extremely convenient way. Efficiently teachers can distribute the tasks or homework to students of their assigned class. Additionally necessary digital documents, resources, study material, and much more can be shared with students for a reference purpose. At a click of a button, students and teachers can keep a track of deadlines and monitor their academic progress on completion of these assignments.

Assignment Management through Fedena Mobile App:

Login as a Teacher:

1 – After logging as an employee, in Fedena Mobile Demo App. From the dashboard teachers can access “Assignment module” just in a tab.

assignment module on dashboard

2- Next, click the assignment tab, teachers can view assignments based on subject wise or create new assignments by clicking on the big plus round button. 

Create New Assignment

3- While creating new assignments, teachers can add titles, various type questions, attach images/pdf/docs, mention due date and share it with selected students.

Create/Edit Assignment

4- Lastly, in a single view, teachers can check the “responses” and at the same time accept or reject the answers. Along with this, they can track who all attended the assignment via “all attendees” tab.

Login as a Student:

1 – After logging as a student, in the Fedena Mobile Demo App. From the dashboard teachers can access “Assignment module” just in a tab.

2- Next, click the assignment tab, students can check the status of their submitted assignments.

Assignment Status

3- In case the assignment got “rejected” then students can edit the answer and submit it again. Similarly any assignment is “pending” they can attend it at their convenience.

Attend Pending Assignment

4- Lastly, parents can also check their child assignment folder and help them with completing their work on time.

Quickly download our app to try assignment module. For App Store users ; For Andriod users.

Boon Or Bane? Promoting Students Without Examinations

The ongoing Covid-19 pandemic is changing the way the world functions. As the world grapples with lockdown restrictions, the ‘new normal’ includes:

  • Work from home instead of the 9-5 workday, 
  • Videoconferencing instead of office meetings and 
  • Webinars instead of conferences. 

For students studying in school and colleges, this pandemic induced digital transformation includes online classes and learning from home. 

Most schools and students have adapted to this digital transformation with surprising ease. But there is one topic that has led to a lot of confusion and online debates for schools and colleges. 

This Is The Question – Should Students Be Promoted Without Exams?

Examinations, tests, assignments are words that are probably dreaded by almost every student across the world. The best way to define an examination is that it is an official test of a student’s knowledge, skill and intelligence. 

Examinations can be of varied types – written, practical or oral examinations. With the advent of the online school ERP systems – schools also have the option of conducting online exams for the students. Irrespective of the type, structure, length or difficulty level of the exams, there are many advantages of examinations for the students and the school alike. 

1. Examinations help students to strengthen their grasp of a subject or a concept.

While a student may say that he understands a concept, it is only during the process of testing and exams, when the students diligently study that they get a true understanding of the topic.  Exams serve as a reflective process where the students can see how much real learning has happened in the term. It also allows the students to understand where they stand as compared to their peers in the classroom, or the district.

2. Examinations build the personality and confidence of the students 

Examinations reflect the pressures of adult life where the children learn to work hard, push the limits and do their best. Examinations also create a sense of competition for the students. This sense of competition goes a long way in building the confidence of the students. 

 3. Examinations serve as the gateway to scholarships and further studies

For students interested in pursuing further studies, competitive exams and entrance exams are a gateway to esteemed institutes across the word. Scholarship exams also give students who are unable to afford fees, an opportunity to learn without stressing about their finances.

4. Examinations allow the teachers to assess the effectiveness of their teaching methods

Periodic tests and examinations allow the instructors to measure the effectiveness of their teaching methods. This can be done by linking the students’ performance to specific learning goals. This enables the teachers to change their teaching methods – institutionalising effective teaching choices and removing the teaching tools that do not work.

5. Examinations give the school a glimpse into the interest and the aptitude of the students 

Examinations are important because they provide feedback to the schools and the teachers about the interest and aptitude of the students.  The schools also get an in depth understanding of the strengths and the weaknesses of the students. This valuable information will help the school to create programs and courses that help bring out the best in their students. 

To give you a quick glimpse, here is a chart with the benefits that examinations offer.   

Target Benefits of Examination
StudentsReinforces understanding of a subject
Builds confidence & per severance
Gateway to scholarships & further studies
TeachersHelps assess teaching tools in the classroom
SchoolsUnderstand the interest, strength & weakness of students

The Downside of Exams

Examinations also bring plenty of stress for the students. This can lead to various health problems such as headaches, nausea etc. Often failure in exams can lead to a loss of confidence for students with do not perform well. In the worst-case scenario, this loss of self-esteem can also cause suicidal tendencies.

The Conflict

In the current scenario, governments across the world are deciding to cancel the exams. Examination halls with multiple students from different parts of a city have the potential to transmit the virus at a very rapid rate. Conducting exams involves handling of papers by several human beings which is also extremely dangerous. 

Currently, institutes have also realized that the spread novel coronavirus is unpredictable. In this situation, planning out an exam schedule for the year can be extremely difficult. 

Considering all these concerns, many institutes have decided to promote their students without any exams. While the decision makes sense in the current scenario, but without exams, there is no way to assess the learning of the students. The school also looses out on all the other advantages of exams.

The Solution

Online exams and tests are becoming increasingly popular in recent times. 

Today, we live in the digital age, where students are more comfortable with technology and have access to devices that enable them to learn from the comfort of their homes. Online exams take advantage of this comfort and are the perfect solution to traditional exams during the global pandemic. 

Instead of risking the health of the students and their families with exams, an online examination system is not only safer, but it offers numerous advantages to the students. From easier setup to remote access, to faster evaluations, an online exam system allows schools to promote the students in keeping with their academic performance.

Fedena’s online examination module is the perfect solution for schools looking to offer online exams for their students. To know more about Fedena school software visit www.fedena.com

education management information system

How Education Management Information System (EMIS) is a backbone of modern institutions?

All modern educational institutions use multiple software tools and professional management practices to run institutions efficiently. When you look for a single system that connects all the activities of the institution, you will understand the significance of the education management information system(EMIS) working as the backbone of modern institutions. 

The wide scale implementation of EMIS started recently along with the digital transformation trends in the last decade that digitised almost all other sectors. Even though schools were using simple software tools like spreadsheets, but now they have started implementing the EMIS tools only in the last decade. Before that, software solutions like EMIS or ERP(Enterprise Resource Planning Software) were affordable and practical only to rich private schools. The availability of high-speed internet and cloud hosting services decreased the cost of these advanced software tools for institutions and resulted in the wide scale implementation of EMIS and ERPs. 

In this article, we will find out the major benefits and how management information system works as the backbone of schools, colleges, and universities.

Education Management Information System(EMIS)

An education management information system is a platform which let educational institutes to manage their data or information at a single place. This system act a data repository where institution can gather, store, and analyse the data, also create various reports which them help in monitor the institution growth & students academic progress in a real-time.

An ideal MIS in education not only help in managing the academic and administrative operations such as payroll management, fee management, transportation management, attendance data but also include learning management features which provide virtual learning space for students.

The education management information system can be used in schools, colleges, and universities with or without much customization. This possibility makes EMIS versatile and easy to implement in any kind of educational institution irrespective of the student strength.

EMIS can be also implemented at group-level in case the organisation has multiple institutions operating under them and even at government level for thousands of schools and colleges under the state or district. Governments are the major implementer s of education management information systems to streamline the operations of all schools under and also to gather live data from all schools for decision making.

Why use Management Information System in modern educational institutes?

Educational institutions derive a lot of benefits from EMIS software. The availability of all operational data at a single place makes the educational management information system the go to tool for all management related decision making. Along with decision making, the EMIS software helps in all other operational aspects of the educational institution which is listed below:

  • Parent-teacher communications

With EMIS the teachers got the right tool to send instant communications to parents regarding the academic and non-academic activities of the students. This tool provides a platform also for parents to share instant feedback to teachers.

  • Fee collection management

Revenue from fee collections is the main source of income for most of the schools and colleges. So it is critical to have software to manage fee creations and automate collections. By regularly sending alerts to parents regarding the upcoming fee due dates and collecting fees online through payment gateways, EMIS works as a backbone in the running of educational institutions.

  • Admission & enquiry information management

It is primary to the schools and colleges to either maintain or increase the admission intake year on year. More than the numbers, the quality of admissions also matters in achieving the academic goals of the institution. This can be simplified and automated using EMIS software. Along with admission, it can help in the enquiry management which happens throughout the year regardless of the admission season.

  • Examination management

Examinations are the core of academic activities. The management information system automates this process by scheduling online examinations and publishing results with minimum effort from teachers. The generated grade books will be shared to parents for review and feedback.

  • Student Information Dashboard

All student information related details will be available at fingertips for teachers as well as parents. This includes various information like the historic data of academic performance, attendance data, fee payment data, disciplinary data, etc. Also, different reports regarding students will be available on the student information dashboard.

  • Timetable management

All the schedules regarding operating the classes and exams in different classrooms will be provided by the EMIS in the form of class timetable, teachers timetable and institution timetable. These can be printed out or directly accessed from the mobile app or web dashboard to plan for the day and week.

  • Payroll & leave management

The human resource management module available with EMIS takes care of the payroll and leave data of teachers and other faculty. This provides a single place for teachers and faculty to apply for leaves and access payslips.

  • Lesson plans & assignments

The EMIS provides modules for teachers to share lesson plans to students and parents in advance and also to accept assignments from students. With these kinds of modules, the EMIS provides a backbone for learning activities also.

  • Transportation management

It includes the functionality to manage the entire transportation of the institution. The various information like driver and bus details, bus timings, bus route, etc. will be shared with parents as live alerts. This improves the safety of the institution and reassures the role of EMIS as the backbone.

  • Library management

The library is one of the most used facilities in the institution’s campus. With the library data also available in the EMIS, students and teachers can browse the available books from outside the campus, also improving the efficiency as well as the tracking of issued books.

Future of Management Information System in Education

With the Internet of Things present everywhere, the student safety within and outside campus is now far better than how it was a decade ago. The in-out time of campus and location data while in transport are available to parents in real-time through IoT integrated with EMIS. The virtual reality and augmented reality will soon find its place in all the classroom and students’ life cycle through the integration with education management information systems. All these innovations will be catalyzed by the high speed internet provided by 5G technologies. You can expect EMIS to evolve in ways that you saw in movies but never imagined to happen in reality. 

Frequently Asked Questions in EMIS

Q. How much does it cost to purchase and implement EMIS?

A. The price of a good EMIS depends on many factors. Some providers price it according to the number of users or number of students in your institution. Other providers price it according to the features available in the solution. The price also varies drastically if you are choosing to customize the software to fit your unique requirements. There are a few free EMIS solutions also available but with limited features and no support. Also do not forget that there will be annual maintenance charges to be paid after the first year.

Q. Where should I host EMIS? Can I host it on our campus?

A. You can host the EMIS on your campus or in the cloud servers either provided by the vendor of the solution or purchased and managed by you. Nowadays it is ideal to host with the vendor if you are purchasing from a trustworthy company. This will keep your cost down for many years.

Q. Can EMIS be integrated with other software tools used in the campus?

A. Yes. Through APIs or by developing specific plugins. Ask your provider for more details.

Q. How to shortlist and purchase the best EMIS solution available in the market?

A. Since there are hundreds of companies providing EMIS solutions, it is advised to do research in your geographic area about the software used in nearby educational institutions. Collect from them the feedback. Along with this do an online research about the other solutions available. Talk to multiple vendors before deciding the final solution to be purchased. Check this article for more information 15 best practices to successful implement school software.

Conclusion

In this article you understood how EMIS provides numerous benefits while working as the backbone of modern educational institutions. If you are looking for an education management information system(EMIS) to automate the day to day operations and generate helpful reports for critical decision making, you must try Fedena EMIS. Signup for a free demo to understand all features in depth. Or contact the sales team for a free consultation.

academic calendar management

How to Automate Academic Calendar of Your Institution?

Academic calendar is crucial for educational institutions to collaborate and communicate with all the students and parents in different courses and batches of the institution. The academic calendars also work as a communication tool for faculty and management of the institution to plan academic and administrative activities. 

The proper implementation and usage of one academic calendar become important as the number of students studying the institution increases year on year. Even though an event creation & calendar management looks very simple, containing a list of events mapped to different dates, but the way an academic calendar is planned will have a huge impact on the outcome both in academic goals and the business goals of the educational institutions.

Academic Calendar System & Process

The concept of the academic calendar varies drastically for schools and higher education.

The academic calendar of higher education institutions is planned around semesters and schools for a complete academic year.

Various events like admissions, fee collections, examinations, holidays, and important events are added in the academic calendar well in advance so that the faculty can start preparing other scheduling tools in the form of various timetables. The academic calendar is the landmark scheduling system for the entire educational institution.

Any change in the academic calendar like a new examination date scheduled or sudden holiday announced can affect all other schedules planned in the timetables. To reduce the complexity associated with a single academic calendar for the entire institution, most of the higher education institutions prepare a different calendar for different courses under the supervision of the head of the department.

Automating Academic Calendars using Software Tools

There are various academic calendar automation tools available which can bring the benefits of digitization to the creators as well as to all the users of academic calendars. These can be simple tools to manage and communicate the landmark events like holidays, examinations, admissions, fee collections, etc.

These tools are commonly termed as ERP(Enterprise Resource Planning) software for schools and colleges

The ERP software solutions contain various modules to configure and operate the academic calendars and timetables of the institution. 

There will be login access to different users of the institution. Parents and students can access their specific academic calendars from home or mobile phone and plan for the upcoming examinations and fee due dates. Most of these software tools provide mobile apps that can be used to view academic calendars and timetables. Any changes in the academic calendar can be received as a push notification or alert so that the users do not miss important schedule changes in the institution. 

One ERP software that is used in thousands of schools and colleges across the globe to manage academic calendars and events is Fedena. How Fedena automates the academic calendar’s activities of your institution is explained in the next section.

How Academic Calendar works in Fedena?

The above screenshot is a Fedena user interface of the academic calendar showing various events of a month.

The academic activities like examinations and fee dues are automatically added to the calendar from the examination and finance modules. There is no need to add these events manually in the calendar.

The general events and holidays have to be created manually by the admin or any other user with proper privileges. You can create an event that is common to all students and teachers or specific to batches or faculties. Once the events are created or auto-populated in the calendar, other users like parents, students, and teachers can view it from their dashboards. 

The following section explains how to view, create, edit, and delete events in the academic calendar of your institution:

  • Viewing events

From the dashboard, the students and parents can click on the menu and access the calendar under the academics section. Also, a short preview of events is available in the events dashlet of the dashboard. Parents and students can also access the events from their mobile using Fedena mobile app.

  • Creating a new event

You can create a new event using admin privileges. Click on the events menu in collaboration or directly access the calendar under academics. Then click on add event by hovering on the calendar. Then give details of the event like name, start date, end date, description, etc. All details entered here will be available to the users associated with the event. You can mark the event as a holiday or a normal event. In case the event is applicable to all, select the same. Or else on the next page, you can select the batches or departments the event is applicable for. In this way, you can create multiple events in the institution that are limited to the view of specific groups.

  • Editing an event

The holiday events can be edited from the calendar. Other events like examination and book/fee dues must be edited from the respective modules and the changes will be reflected in the academic calendar. Open the calendar and hover over the color-coded events to view the details on the right panel. Then click on the edit button to edit details of the event.

  • Deleting an event

Similar to the above, only general and holiday events can be deleted from the academic calendar. Other events must be deleted from the finance or examination modules. Hover over the event in the calendar view to open the details on the right panel. Then click on the button to delete the event. Deleted events will be automatically removed from the access of all users.

Creating and Editing an Event is explained in detailed in this video

Benefits of Automating Academic Calendar:

Fedena’s academic calendar management system helps the users by

  1. Maintaining the daily, monthly and yearly schedule of the institution
  2. Giving access to the calendar to teachers, faculty, parents, and students according to their privileges
  3. Informing students and parents about upcoming examinations so that they can prepare well in advance for examination
  4. Informing parents about fee due dates so that they can avoid paying fines
  5. Informing parents and students about the institution’s holidays in advance
  6. Keeping track of parent-teachers meetings planned
  7. Get all details of the events with a single click
  8. Access from anywhere, anytime. Laptop, mobile phone or mobile app
  9. Combine with the timetable module to improve the productivity of the institution
  10. Avoid confusion and waste of time by all users(Parents, teachers, and students) caused by the limited access to academic calendar schedules
  11. Combine with the classroom allocation module to provide optimal usage of infrastructure resources in the institution
  12. Balance the workload of teachers in the institution
  13. Improve fee collections because parents are informed well in advance
  14. Improve the academic performance of the students, because students and parents are informed about examinations in advance.
  15. Save paper from printing and distributing academic calendar
  16. Keep all stakeholders informed when an emergency event or holiday is planned

FAQs of Fedena Academic Calendar

Q. Can an institution revise the academic calendar multiple times in an academic year?

A. Yes. You can edit and revise unlimited times. But considering the hundreds of thousands of users accessing the academic calendar, it is advised to limit the edits and revisions as few as possible.

Q. Can parents and teachers get SMS notifications about the event?

A. Yes, if an SMS package is integrated with Fedena, the SMS notification regarding events can be sent instantaneously. Also if the mobile app is installed, all users connected with an event will get a push notification.

Q. Can I take a printout of the academic calendar?

A. You can not take a printout of the academic calendar. But you can take the printout of different schedules in the institution from the timetable module.

Q. How can I create an event for alumni and invite them from Fedena?

A. You need the alumni module in Fedena activated so that you can create events for the alumni and invite them directly from Fedena.

Conclusion

As you have seen in this article a good academic scheduling automation software can improve the overall planning and conduct of all academic activities in the educational institution. This includes both the academic calendar containing the events as well as the timetable containing schedules for different courses and batches. If you are looking for a robust ERP that contains both the academic calendar and timetable modules, contact the Fedena sales team today.

Effective Measures to take when School Reopen After COVID-19 Closure

The Covid-19 pandemic has changed the world for the foreseeable future.  For many schools and colleges, the new academic year has begun and, online classes and virtual learning sessions are in full swing.  

For those locations where the curve of COVID-19 cases is slowly flattening, reopening schools is at the forefront. At the same time, the opening of school has the risk of viral resurgence and is a matter of much public debate. 

Therefore no one can say for sure when schools will be open again. The only thing one can be particular about is that schools need to be prepared to reopen safely when the time comes and when the government regulations relax.

Given this current pandemic situation, how can schools reopen keeping the safety of the students and teachers in mind?

1. Ensuring Social Distancing in the Classrooms

The World Health Organisation ( WHO) recommends social distancing to prevent the natural spread of the virus. While this is difficult to maintain in a school set up, they can do the following to ensure students and staff manage to keep a safe distance from each other. 

  • Social distancing floor stickers are a great way of helping students adhere to the 6 feet rule.

 Best Practices – In Taiwan, students as young as kindergarten wear masks supplied by the government, and desks are separated from one another using dividers. 

  • The Centers for Disease Control and Prevention (CDC) also recommends spacing the school desks so that the distance norms are maintained, and all the students face the same direction. 

Best Practices – In Singapore, students are assigned seats in rows as if they are taking examinations, and they are not permitted to move around.

  • In many schools, the class sizes have also been considered as students were broken up into smaller groups with alternate day classes.

Best Practice – In Denmark the class size is limited to 15 students per class in primary school and 20 students in middle school.

  • Avoiding school assemblies and large gatherings in a small space, including libraries, labs, etc. These can be conducted with small batches of students.
  • Staggering the opening and closing hours of school instead of the school at the same time will avoid an influx of parents and students at the gates.

2. Teaching and Promoting Healthy Hygiene Practices

Another critical recommendation by doctors and scientists in regular handwashing, sanitizing and disinfecting to avoid the spread of the virus in public places

  • Regularly teach the students the correct way to wash their hands and dispose of tissues, paper towels, etc.

Best Practices – In South Korea, students participate in online classes related to personal hygiene and health and safety measures the week before they return to school. 

  • Keep reminders for the students to wash their hands at regular intervals and have an adequate supply of soaps and hand sanitizers, paper towels, tissues, and no-touch trash cans for the students and the staff. 

Best Practices – In Norway, students wipe their desks every two hours. 

  •  Encourage the use of face masks and face shields for kids older than three years.

Best Practices – In Austria, students and teachers must wear face masks and wash their hands as they enter the building. 

  • Regular disinfecting of frequently touched surfaces within the school such as desks, doorknobs, playground equipment.

Best Practices – In Singapore, schools follow a staggered timing for recess for different groups.

  • Temperature checks for anyone entering a school campus may be a sensible option, but this is not always foolproof. This is especially so for those who would have taken a prior medication or for asymptomatic patients.

Best Practice – In Denmark, children who come to school with symptoms are sent home immediately for 48 hours. Additionally, students who live with a COVID-19 positive family member are not allowed to come to school.

3. Ventilation Systems

Poor ventilation in confined indoor spaces is associated with increased transmission of respiratory infections. While the role of ventilation in preventing COVID-19 transmission is not well-defined, schools can follow guidelines for the safety of their students.

  • Increase the circulation of outdoor air as much as possible by opening windows and doors. 

Best Practices – In Norway, windows and doors in classrooms are left open as much as possible to maintain ventilation.

4. Transport and Cafeteria Facilities

The school bus and the school cafeteria are typically locales in the school that witness a high influx of footfalls. These are also places where the students and the staff sit close to each other. Therefore, schools need to pay special attention to the cleaning and disinfection of these facilities.

Best Practices – In South Korea, schools recommend wiping or spraying chlorine dioxide concentrations of 500 mg/L on furniture, door frames, doorknobs, sinks, and floors.

  • Additionally, it is also recommended that students are encouraged to use their personal transport as far as possible, and school systems can also consider offering incentives for private transportation. 

Best Practices – In China, School buses are encouraged to work at half capacity. 

  • In the cafeteria, students can be offered staggered lunchtimes with full compliance with physical distancing and hygiene may not be attainable.
  • Students can also be encouraged to eat in their classrooms using their home-made lunch boxes. 

 Best Practice – In Norway, library books can be used after students wash their hands.  

5. Protect Vulnerable Students And Staff

The Coronavirus poses a threat to all those with comorbidities, are older, or struggle with respiratory diseases.

  •  Therefore schools need to allow students and staff who are high-risk to continue teaching or learning from home. 

6. Hire A Designated Person And A School Nurse 

  •  Experts recommend that every school have at least one registered contact person to update the parents on various initiatives and address their concerns.  
  • Also, it is wise to hire a school nurse to monitor students’ symptoms regularly and isolate any sick students from the rest of the school.

When and how to reopen schools, schools will have to take one of the toughest and most difficult decisions in the future. As the virus evolves and transmits in a non-linear fashion, schools will ensure that they open and provide a safe environment for their students by keeping all safeguards in place. 

University management system

How to choose right University Management System?

Universities operate completely different from schools and colleges. Usually, there will be multiple colleges under one university. This complexity of multi-layered management with multiple colleges under the same organization demands an enterprise-level solution to be implemented as the university management system. There are many providers in the ERP software market who provide university management software solutions with prices varying from thousands of dollars to a million dollar plus.

Now a days there are various options are available in the market, but how do you know that which ERP solution fits best in your organization. Well to clear this confusion below we have highlighted few points, let’s see what to considered before selecting a right university management system:

Choosing the Right University Management System

To select the right software for your university it can take months or even years as the selection process is usually a long and detailed process for universities. This upfront effort ensures that you are selecting and implementing software that can provide value to the university for the next 5 to 10 years.

For a school and college, it will be easy to replace the existing management system with new software with the help of data export tools. For universities, the replacement process will take some time as a fresh implementation because of the complexity of data and the upfront customization required.

What are the steps to follow?

  1. Form an a-team for the purpose of software selection and implementation. This team can include teachers, administrators, management, and parents. The a-team must contain a maximum of 6 or 8 members. It is preferable to select parents from IT or software background. You can include a member of alumni also. The a-team can be given the complete responsibility of shortlisting, purchasing, and implementing the software. The leadership and management have to provide complete support to the a-team.
  2. The a-team can then start the process by studying the software used in other universities. This is a critical step as you will come to know the different software available in the market and the challenges and advantages faced by other universities while using this software. Document all observations to be referred to while selecting and purchasing the new university management system for your university.
  3. Make a 5 year Total Cost of Ownership(TCO) plan. In TCO, you can include all possible costs expected to purchase and maintain the software for the next 5 or 10 years. This must include all different types of expenses like hardware cost, maintenance cost, salaries of dedicated/part-time resources, customization cost, etc. Check with the vendor for further details of TCO and make sure the vendor also agrees to the same.
  4. After this, you can go ahead with demos from different vendors and accept estimates and quotations for the software and implementation. Based on the points given to the software and its vendor and the budget available, you can choose the university management system to be purchased.

Features To Consider

  • Admission Management

University admissions are a complex process that involves multiple steps from the student and university side. The application for different courses will vary and can be configured online for collecting applications. Most of the time it also involves reference checking and due diligence for the applications to be shortlisted. All these can be automated using the university management system.

  • Attendance Management

Recording and managing attendance of university students is a primary function of the university management system. This is achieved through the integration of devices like RFID, Biometric, IoT, etc. Attendance is a major element in the grades of university students and only a university management system can automate the linking of attendance with grade books and at the same time reduce the complaints from students and parents.

  • Online Examination

With UMS, universities can computerize the total examination work. Conduct descriptive or MCQ type questions such as admission entrance test, employee recruitment test, surprise classroom test, subject or topic wise test and more.  After evaluating the examination teachers can publish the result, and instantly a notification is sent to students/parents.

  • Online Learning Management

To simplifies the online learning and teaching Fedena now integrate with various video conferencing system such as Zoom & Big Blue Button; (soon integration with Google Meets and Microsoft Teams is coming in Fedena). This let universities to seamlessly deliver quality-education to students’ without any halt.

  • Human Resource Management

The human resource modules inside UMS helps the university to manage the teachers and faculty by taking care of leave management, payroll generation, payslip generation, certificate storage, etc.

  • Fee Management

Even if state-funded, the universities will have to manage the fee collections from students. For private universities, this is one of the primary requirements. To collect fees online and offline and record the transactions in a single system for future audits.

  • Placement Management

Job placements for all students is a preferred target of all universities. This can be automated through the placement module in UMS. The placement module let coordinators to organize and conduct placement effortlessly, also, students can apply for the placement event online and can check status.

Future of University Management System

A lot of new technologies are emerging like Artificial Intelligence(AI), Internet of Things (IoT), Robotics, etc. These technologies will play a major role in how universities are digitizing their operations in the future. The university campus will become responsive and smarter. The workload of teachers and administrators will be reduced manifold and we can expect the academic goals to be achieved faster and with reduced expense. 

College Attendance Management System

College Online Attendance Management System Guide

Student attendance monitoring is a basic activity that happens in every class in colleges. Earlier teachers used to monitor attendance through various manual methods like counting heads, calling roll numbers, etc. Now there are specialized and advanced software tools available in the market which automates the attendance management process and help in monitoring and tracking the attendance of students and institute staff members in a real time.

Online Attendance Management System for Colleges let instructor to quickly and accurately record the attendance of the students either subject wise or day wise in a single click. Effortlessly teachers can keep a generate a comprehensive report to keep a check on the students who are regular & who are not. Additionally, students can apply for a leave in less than a minute within an app and teachers gets an instant update which help them in saving a lot of their effort and time.

Significance & Relevance of Attendance Management in Colleges

All the higher educational institutions will have attendance connected to the grades. The regular attendance of a student ensures that he participates in the classroom activities and assignments and pays enough attention to the academic coaching inside the classroom. If the students pay enough attention in the classroom they can save a lot of time later in their studies and preparation for exams.

It was observed that the attendance pattern of students in institute carries a lot of correlation with their social and financial backgrounds. This signifies the importance of the attendance management system in colleges. As regular attendance helps the students not only in the academic learning process but also in improving their discipline and becoming responsible citizens of society.

How Attendance Management System work in Fedena?

1. In Fedena once the students are admitted to proper batches it is required to generate the timetables for each batch. Once the timetable is ready, the administrators can give teachers the privilege of taking attendance.

2. There are various attendance related settings to be configured in advance like the daily or subject-wise attendance. This is configured in the general settings. This is part of the basic settings of the institution.

3. Once the settings are ready and timetables are also generated, the teachers can update attendance from their individual dashboards either from laptops or mobile phones.

4. The attendance updated in Fedena will be sent as notifications to parents’ mobile phones and will be accessible as a report in each student’s profile.

Note: In case of daily-wise attendance, the attendance can be updated without configuring the timetable in advance.

ATTENDANCE DASHBOARD

Who can mark a student’s attendance?

The administrator or any other privileged employee with the “student attendance” register privilege can mark the attendance. However, there are also extra conditions to be met while marking student attendance. If the student attendance type is daily, only the employees assigned as the tutor of a batch can mark the attendance. If the student attendance type is subject-wise, only the employees assigned to the specific subject can mark attendance for the subject.

Ways Attendance can be marked in Fedena

The student attendance module in Fedena is designed to make the attendance tracking as easy as possible.

All the students in the class are considered as “present” by default. So the teacher has to mark only the students who are “absent”. This saves time for teachers. Teachers do this directly from the classroom using the mobile app or can note the absent students in a notebook or attendance register and then later update daily or weekly once from their laptop. Attendance can be marked as “half-day” or “full-day” according to the preference of the institutions. In the case of higher education institutions, it is usually “subject-wise”. Teachers can also provide a reason for the student’s absence.

This will be helpful while informing the parent about the absence of the students and also for future auditing.

There is an optional rapid attendance mode available in Fedena which allows the teachers to mark attendance without giving the reason for student’s absence.

The SMS notification feature available in Fedena notifies the parents of the students immediately when the teacher marks a student as absent. This helps in improving the transparency, security, and discipline of the institution.

Also, detailed attendance reports can be generated for each batch for detailed analysis by the teacher or higher authorities. Students and parents can view their individual attendance details from their dashboard. Daily-wise attendance does not require the institution to configure timetable in advance as the attendance is marked against each student. But subject-wise attendance will work only if the timetables are properly configured.

Benefits of digitizing the Attendance Management Process

  1. Speed – The digitized system allows marking attendance instantly from a mobile phone or laptop. The data updated from the teacher’s laptop or mobile phone will be instantly available across all relevant users in the system.
  2. Accuracy – The data updated and maintained through a digitized attendance management system will have fewer errors and it improves the accuracy of the entire system. The reason for fewer errors is due to the decreased paperwork and instant feedback from parents and students in case any error occurred while marking the attendance.
  3. Punctuality – The digitized attendance system with its instant availability of reports to higher management, parents, and guardians makes sure that the students attend class properly and this improves the punctuality and discipline of the institution.
  4. Instant alerts – This would have been impossible without a digitized system. The SMS alerts, as well as push notifications, can be sent to mobile phones of parents and guardians while using a digitized attendance management system.
  5. Instant reports – Because of the digital nature of the data being stored and retrieved the attendance reports can be generated instantly by the administrators of the system. In earlier times it would have taken hours if not days for teachers to prepare and share the attendance reports to principal or HOD.
  6. Saves time – As a result of all the above benefits, the system saves the precious time of teachers, which can be now spent wisely on improving academics.
  7. Saves paper & storage – With all reports and tools available in digital form, there is no need to print the attendance registers and make copies of the reports to be stored at different offices. This saves paper wastage and requires less storage space.
  8. Integrations – The digital nature of the system allows seamless integration with other tools and hardware like biometric, RFID, etc. This inter-connectivity between tools opens up numerous possibilities in academic and administrative improvements. 

About Employees Attendance Management in Fedena

Employee attendance can also be managed and tracked within Fedena. This is achieved through the leave management system available in the HR(human resources) module of Fedena.

Employee attendance is calculated by counting the leaves taken by employees taken by employees for a period of time. For this, the leave management system of Fedena takes care of the leave request and leave approval or deny process within different departments. Employee attendance is independent of the holidays marked in the school calendar. The employees must apply for leave in the system if they are taking leave for a working day. In case an employee does not apply for leave, the administrator can mark leave in the system using admin privileges. This usually happens when the employee has exhausted the allotted leaves and is in the requirement of additional leaves. 

The employee attendance report displays the leave details of all employees in a particular department. This is accessible in the HR module under employee leave management as an attendance report.

Automating the Attendance via Biometric or RFID System Integration in Fedena

The attendance management system can be further automated by implementing biometric and RFID systems within the campus & integrating the hardware with the attendance management system. This improvement can take the remaining workload also from teachers and make attendance management fully automatic.

Such a complete transformation might be costly and not practical for small institutions. So they go for a hybrid approach. Instead of implementing hardware inside of each classroom, they install hardware at different key locations on the campus like the main gate, canteen, library, etc. So instead of tracking the subject-wise or class-wise attendance, these hardware track the overall attendance of the student in and out of the institution campus. 

The devices can be also kept in school buses to improve the safety and security of school operations outside the campus. So it works as an attendance tracking system for transportation vehicles. The alerts are sent instantly to the parents when students get-in or get-out of the bus. These devices can also work as an efficient tool to mark and track movements within the restricted areas of the campus for students.

Conclusion

With the digital transformation trend going on in all sectors across the globe, no schools or colleges can survive this digital age without proper digital attendance management systems and attendance tracking devices like biometric and RFID. These systems ensure the discipline of the institution is maintained and the academics strive towards excellence. The system also provide peace of mind to parents through instant notifications about the students’ attendance behavior. If you are looking for a system to digitally transform your school or college, contact the Fedena sales team today.

Online learning challenges

Master Online Learning Challenges With These Simple Solutions

Online learning has become increasingly popular with the advent of new technological tools. However, the recent pandemic has accelerated the adoption of online education in schools and educational institutes across the world.

Today, online learning, web-based learning, and mobile classes are not just futuristic terms, but they have become part of everyday vocabulary for schools, students, and parents.

Let’s have an overview on day to day online learning challenges and their solutions:

1. CHALLENGE- The hesitation of making the initial transition and adapting to online learning

Change is always difficult. For many educational institutions, the initial decision to transition to online classes can be challenging and even intimidating.  Even after the switch from traditional classroom and face to face learning to computer-based training has been made, it takes the students and teachers time to adapt to the new environment. 

SOLUTION:

One of the best ways to deal with a traditional mindset that is blocked to online learning is to discuss with the students and teachers about the various benefits of online learning. From the convenience of any time learning to a variety of tools and learning techniques, online learning offers multiple benefits. The initial hesitation can be dealt with by informing and educating about the various benefits.

EXPERT TIP: The fastest way to transition to online learning is to opt for an easy-to-use and affordable school management software & learning management system as it simplifies the online learning & communication process for the students with its variety of features.

2. CHALLENGE – Dealing with isolation due to the lack of interpersonal connection with the teachers and peers

A traditional classroom is characterised by lots of interaction in the classroom, which may be difficult to replicate in online classes. For many students, this interaction is a critical component that impacts their learning and motivation. Often without this interaction, the students can struggle with feelings of isolation, unsatisfying learning. Social interaction in the classroom also helps to keep the students accountable and engaged. 

SOLUTION:

Contrary to this belief, online learning is brimming with opportunities for the students to interact with each other. From online discussion forums, emails, messages, SMS. etc students can stay connected in a number of ways. Additionally, with online learning, the classroom interaction is not only limited to classroom hours, and students have the option to reach out to the teachers and peers beyond classroom hours. 

EXPERT TIP: School management software allows students to use the messaging system to send instant notifications or messages to a large, pre-decided audience. Additionally, the software has a school news management module to send the latest news and school-related information to the student and always keep them up to date. This ensures that the students are in constant connection with the school are updated and motivated to continue their learning journey.

3. CHALLENGE – Struggling with the lack of motivation in online learning 

One of the other common challenges of online learning is the lack of motivation that the students face. The transition from classrooms that have been designed and decorated for the explicit purpose of learning to dining tables and bedrooms can cause a loss of motivation in students. 

SOLUTION:

One of the best ways to deal with this lack of motivation is to encourage group work and group assignments so that students can connect with each other. This method will also help the students to motivate each other towards achieving common learning goals. 

For individual goals, one of the most recommended methods is to set up clear, measurable goals instead of open-ended tasks. Many educators also suggest gamified apps, programs, and assignments to help motivate the students. Gamified tasks allow the students to earns points or badges for every task completed on time. They are specially designed for student engagement in independent environments and encourage them to push themselves towards personal learning goals.

EXPERT TIPS:  With school software allows teacher to set up tasks and assignments for the students. Customized tasks and assignments keep the students committed towards the learning journey and help the teachers understand how much learning has happened and if there is a need to modify the learning journey.

4. CHALLENGE – Improper Time Management And Online Distractions

With the vast number of social media sites, streaming channels, it is easy to get lost in the rabbit hole of online resources, thus wasting time and getting distracted instead of learning

While a traditional classroom follows a strict timetable, the lack of timetables in online learning can cause the learner to procrastinate. Thus, another common challenge to learning online is learning time management so as to use one’s time wisely. 

SOLUTION: 

Educators can schedule multiple assessments and assignments at regular intervals to help infuse a sense of responsibility within the students to work and teach them to meet their deadlines. Similarly setting a schedule plan for the students would help them set reminders for the courses and the assignments. 

EXPERT TIPS: Educators can create a timetable for their online learning students using the Fedena software. This timetable will help the students stay focused, thus avoiding distractions and delays. 

Conclusion

Keeping online learners engaged and enrolled is a one of the biggest challenges in an online learning scenario. Online learning calls for a higher degree of self-motivation, self-directed learning, and greater persistence and commitment from the learner. One of the best ways to guide the students is to use tools, resources and software that are easy to use and enable the teacher to customize the learning experience to the needs of the students. The use of the Fedena software allows the educators to improve the learning outcome by adapting to the students, aptitude, expectations, and personality. 

Today, we live in an age in which online learning and virtual classrooms are becoming more common. Many students even find this method to be more effective than traditional classroom as it is more engaging, with a number of learning tools, suited to each learning style. However, online learning has its own set of challenges and educators need to look for innovative methods to meet and surpass these learning challenges. 

college online admission

College Online Admission Management System

How to manage college online admissions successfully?

Online admission software tools are used widely by colleges and universities for automating the online admission process. Even though the online application forms look very simple and easy to navigate, setting up, but manually managing the whole admission procedure for higher-eds is complicated when compared to schools. This complexity in the administrative part of the college can be simplified by implementing the right online admission software.

Online admission system is a platform using which colleges can manage course or batch related admission enquiries to applicants form registration to fees submission to students’ final admission data in a single place. The complete admission and selection process become paperless and easy.

The process of a digital admission system and its benefits are explained below.

Process of digital admission of students:

The entire digital admission process can be divided into three steps

  1. Pre-admission
  2. Admission
  3. Post-admission

Pre-admission process

Even though the admission process is limited to the admission season in a college, the enquiry for the admissions happens all through the year. These enquiries are stored digitally using the enquiry module in Fedena.

The enquiry module works as an online CRM tool which can be used to actively collect new leads for admissions.  From enquiry dashboard, admin can keep a count on applicants and track the application status.

The first step is configuring the three basic settings. Enquiry settings, Form settings, and Active Year & Course settings.

The Enquiry setting is used to set up the stage of the funnel, adding and managing counselors and setting up the sources of the leads. All these data will be useful in generating future reports.

The Form setting help you configure the different fields in the form. After finalizing the form it can be embedded on the website, so that admission enquiries can be collected from various online sources.

The Courses and Academic years for which the enquiry campaigns are active is setup using the active year & course settings.

After these, you can start managing the enquiries in the funnel by qualifying or rejecting to the next phase. During the enquiry process, three types of reports can be generated which will be highly useful in making decisions. They are counselor report, source report, course-wise report.

Admission process

The first part of the online admission process starts with the applicant registration module. Here the students can fill and submit the applicant registration form. Using the settings, the administrator can configure the different fields in the applicant registration form. You can also set up the status for the application form while in selection like pending, allotted, rejected, etc.

Also the optional settings like notifications settings and magic pins. Notification settings configure the notifications alerts, while the magic pins are helpful for colleges where PIN(unique code) system is while accepting applications.

The applicants can be invited to fill-up the application forms and once the online application is submitted, the administrator can qualify or reject the applications to the admission stage. The administrators in charge of the admission can follow the criteria selected for new admissions while short-listing the applications.

All personal details including parent details, documents, etc. will be stored in the system and there is no need to collect this information again from the students. The online admission system can be also configured to collect fees along with applications either online or offline. The administrator can also take reports specific to each of the courses for which applications are invited.

Post admission process

Once the admission process is over, all the admitted students will be allocated to the proper batches and the students and parents can receive notifications about the same. This data is further used other modules like the timetable for creating timetables, the mobile app for parent-teacher student-teacher communication, finance module for creating and collecting fees, etc.

Benefits of College Online Admission System

1. Automation

The online software brings all the admission activities under a single umbrella and with this, the usual manual process of consolidating and selecting application forms can be done in a single digital space. Most of the recurring activities like sending notifications, collecting documents, collecting admission fees, etc. can be done with the software resulting in automation.

2. Simplification

The online admission system provides a simplified experience for parents, students as well as administrators. The simplicity in experience is achieved by the correct planning of the system before the development and proper configuration of the system before usage.

3. Saves time

With the automation and simplification in place, the software can save of administrators and students which were earlier spent on tasks like collecting and distributing application forms, collecting, correcting, and shortlisting filled up application forms.

4. Reduces paper-waste

By converting all documentations to digital, the total paper waste produced and stored is significantly reduced. This includes the usual extra documents like multiple photocopies which are completely unnecessary with digital tools.

5. Improves collaboration

Operating the single system by multiple users with different privileges improves collaboration and communication.

6. Reduces mistakes

As all the documents are processed, there is less chance for mistakes especially the mistakes which are repeated often in the offline process. 

7. Increases Security

Most of the online software available today is hosted in secure servers which is ideal to store the digital data of applicants.

8. Generates Reports

Since all these data are available in digital forms, the software can generate reports to help the decision-makers regarding the online admission process in progress to different courses of the academic year.

College Admission FAQs

Can students apply directly from the website of the institution?

Yes. The application form can be made available for public access for filling-up and submitting. This URL can be pointed from the website of the institution. The enquiry form can be embedded in HTML pages to accept enquiries directly from the website.

Can the application form be sent to all the shortlisted leads in the enquiry module?

Yes. This is possible from the enquiry module and applicant registration module integration.

If you have more questions and are looking for a robust online admission software system for your college, check the features available in Fedena.

Role Of ICT In Higher Education

Understanding The Role Of ICT In Higher Education

ICT – Information and Communications Technology has the proven power to change the world.

This acronym  refers to the merging of audiovisual and telephone networks with the computer single unified system of cabling. Thus, ICT includes any communication device – including radio, television, cell phones, computer and network hardware, satellite systems, etc. 

Today, ICT technologies have embedded themselves as commonplace entities in all aspects of life. This gives us further evidence that the world is rapidly moving towards increased adoption of digital technology. 

The role of ICTs in education is becoming more and more critical. The higher education sector has advanced with the help of various ICT tools such as laptops, smartphones, whiteboards, smartboards, digital cameras, projectors, video conferencing tools, audio recording tools, and many more.

However, ICT has benefited the higher education sector in more than just new tools.

Let’s see how ICT has evolved the higher education :

1. The Role Of ICT In WHAT IS LEARNED In Higher Education

Traditional teaching has revolved around content with great emphasis laid on textbook-based learning. The teachers headed the classroom and used lectures, tutorials, and presentations to help the students understand the material being taught. 

With the introduction of ICT and various EdTech tools, students are no longer restricted to learning from the textbook, class lectures, and presentations. With the help of the internet and ICT tools, higher education learners can access a variety of sources for information, including videos, documentaries, podcasts, and speeches by experts.

The sources of learning are endless. 

The onus of learning has also shifted from teachers to the students as there is an increased focus on student-centered learning that is based on the access of information. This has also changed the role of the teachers from being content experts to being guides and mentors for the students. 

It is opined that as students and teachers gain access to higher bandwidths on internet connectivity and more direct forms of communication, the trend of student-driven learning will continue to grow in higher education institutes.

2. The Role Of ICT On HOW STUDENTS LEARN In Higher Education

ICT is not only influencing, changing, and supporting the content that is being learned in higher education institutes but also changing the way students are learning. 

There has been a systematic movement from content-centered curricula to a competency-based curricula with the aid of various ICT tools. 

Similarly, there is a movement away from teacher-centered learning to student-centered forms of knowledge. ICT has facilitated a modern learning approach where students are encouraged to take responsibility for their own learning.

Students are increasingly turning towards the web and online subject matter experts from who they will learn, thus creating an environment of independent learning. 

3. The Role Of ICT On WHEN STUDENTS LEARN in Higher Education

In traditional high schools, colleges and universities, institutions provided minimal choice for students for when the learning would take place. Typically, the students would accept the learning schedule prepared by the institute and follow the same

The use of ICT tools allows students to optimize their learning experience by choosing when they wish to study based on their routine or body clock. Learners are free to participate in learning activities when time permits or be assured of no interruption. This freedom and flexibility have significantly increased the opportunities for many students to participate in formal programs.

 It has also provided learning opportunities for many more learners who previously were constrained by other commitments.

The use of online technology learning has enabled learning to become an activity that is no longer set within programmed schedules and slots. 

The various technologies can provide asynchronous support for learning so that the need for real-time participation is avoided while the students can benefit from the communication and collaboration that the online system provides.

It is not only students, but even teachers benefit from these tools as they can decide what periods in the 24X7 envelope can be utilized for teaching and interacting with the students?

4. The Role Of ICT In WHERE STUDENTS LEARN In Higher Education

The continued and increased use of ICTs has also changed where the students learn. 

While the concept of flexibility in the location of education is not new to the prevalence of distance education programs for years. Yet,  for most institutes, students do not choose the place of their location.

With ICT and advancements in EdTech tools, off-campus delivery of courses is an option for students who were unable to attend the class for any number of reasons.

Additionally, the use of ICT tools instead of a traditional classroom setting has given way to learning in work-based settings with students able to access courses and programs from their workplace. 

The advantages of education at the location of choice is not only increased convenience to the students but also financial savings and time-related savings with travel.

The concept of technology powered ‘any place learning’ also ensures that learners enroll in courses offered by any institute across the world rather than only applying for local educational institutes. The advantages of this include extended course offerings and the opportunity to digitally interact with co-learners and students from differing backgrounds, cultures, and perspectives.

Conclusion

In conclusion, Higher education systems have grown exponentially in the past few decades to meet the increasing demands of quality education.  The swift advancements in ICT have also helped to propel the higher education sector to serve the students and teachers better.

Today, ICT applications can provide many options and choices and for the students and institutes can create competitive edges by offering these choices to their students. 

management information system in education

Top MIS (Management Information System) Reports in Education

Management Information System in Education

Experts believe that the most valuable commodity in today’s world is information for organizations to succeed, it is essential that this data be harnessed, controlled, and utilized for better decision making.

An MIS Report is an information system focuses on past information, current data as well as future trend analysis at specified frequency; – such as daily, weekly, monthly or even annually. This MIS system helps track the business operation in a way that it improve performance and build strategies for the successful and growth-oriented future. 

What Is The Role Of MIS Reports In An Educational Institute?

In an educational institute, there is a constant flow of vital information between the teachers, students, administrative staff as well as the school authorities. 

This flow of information is often related to the day-to-day execution of duties, as well as student related information ranging from student attendance, course enrollment, course schedules, admissions status, examinations schedules, exam results and lots more. 

Thus, for any school to function effectively, the need of the hour is a collaborative environment and a school management software with MIS to control and visualize all the data.  

Today, schools and educational institutes are moving ahead from paper records to communicate this data to the use computer-based environments for MIS which boost of higher speeds, security, accuracy, retrieval of the data.  

What Are The Benefits Of MIS Reports In Educational Institutes?

1. Going Paperless

MIS reports help educational institutes go paperless by allowing them to save, segregate and systematize the student data and school information in an online software.

2. Minimize Workload

MIS reports help educational institutes significantly minimize their workload & save a considerable amount of time. This saved time can be routed towards planning effective administrative and teaching strategies.

3. Security Of Data And Reports

The MIS limits the access of unauthorized personnel to the sensitive school and student related data. This ensures high data security and decreases the chances of data mismanagement.

4. Early corrective action

With an MIS, the school staff including the teachers and  administrative team can keep a tab on the performance of students, employees, or any other school related data, notice any troublesome trends and take corrective action in the initial stages itself.

5. Improved Administrative Efficiency

By keeping an eye on all ongoing events and identifying red flags in the system, the school is able to make better decisions which improve the institute efficiency.

What Are the Types Of MIS Reports in a school?

MIS are now used by schools to support a range of administrative activities including attendance monitoring, assessment records, reporting, financial management, and resource and staff allocation among many others. Here are a few common MIS reports used in schools

 1. HR Report

An MIS allows the school administrative staff to keep a tab on the attendance, performance, salary and all other HR related data.

 2. Student and Subject Detail Report

With the help of the MIS, one can view and download the student’s – exam, term, and planner report. Similarly, the school can use the MIS to generate the subject report for a particular class. These reports can be easily downloaded and consolidated for easy viewing

3. Former Student Or Employee Report

With the help of an MIS system, the school can access information related to former students or employees who were archived during the specified date range. The report for students can include each student’s admission date, leaving date, batch, course, and gender. 

For employees, this report will include the report includes each employee’s joining date, leaving date, department, employee position, manager, and gender.

4. Exam Schedule Report

An exam schedule report created in a MIS allows the school to create and view reports that include the exam type, exam name, the maximum and minimum marks, the start date and end date, and the start time and end time of each exam. 

5. Fee Or Finance Related

From fee defaulters to comparing financial transactions across various dates, the MIS makes it easy to systemize and view fees and finance related information.

6. Course And Batch Report

The course and batch reports serves to update the school on the various courses applied by the students in a batch and understand their performance in the same.

7. Admission Applicant Enquiry Report 

This feature of the MIS report ensures that the schools are able to get a systematic understanding of the quality and the quantity of applicants over the years, their locations and the feedback after follow-ups. This will help the school create better leads for admission over the years

8. Transport Report

With the help of the transport report, the school can get a quick at-a-glance understanding of the school bus routes, students of each route, bus performance, driver performance and according plan for an efficient transport system

9. Gradebook Report

The MIS system will allow the school to generate and customize the report card of the students and well as understand performance trends for students or for a batch

10. Attendance MIS Report

Any attendance, absenteeism or late coming trends by the students or teachers can immediately be viewed with this MIS report 

11. Library Reports

This MIS report for the library will help the librarian understand the book movement log, defaulter trends, etc. 

12. Hostel Reports 

With hostel MIS reports information related to room allocation, type of hostel, hostel warden, the number of rooms in each hostel, and the number of students each room can accommodate is easy to find. This makes it easy for the authorities to the institution efficiently without room wastage.

13. Inventory Reports

The inventory MIS helps manage the store items and can give information about where store items can be managed store items, raising indents, raising purchase order, creation of GRN notes etc.

15. Placement Reports

From understanding previous placement trends to predicting the future placement demands, this MIS report is very useful for school and institutes

MIS reports are helping schools of all sizes to function better and stride ahead confidently equipped with the correct data and strategic decisions based on the same

Trends in Higher Education

INFOGRAPHIC: Top Trends In Higher Education

The Higher education sector is always evolving with innovations in education and technology. There are plenty of challenges too. Also with the impact of the recent COVID pandemic, there are many new trends happening in this sector.

Here are some curated trends in the higher education sector. These trends will give you an overview of what is happening in the higher education sector in year 2020: 

Infographic on Higher Education Trends

The trends in Higher Education system & process include:

1. Increase Acceptance of Online Learning

With the availability of fast and cheap internet everywhere, more and more institutions are implementing fully online education. The decreasing cost of hardware like laptops and student licensing of software is also helping this trend. With this, you can expect all institutions switching to flip class concept where students learn from home and practice in class.

TRY THESE TRENDS
• Video conference • Virtual Whiteboard
For an effective online teaching experience

2. Content Innovations

The e-learning content providers and platforms are coming up with innovations in the way content is created and shared, to keep the learners engaged and track progress in realtime.

CONTENT TRENDS
• Short Videos • Interactive contents
The major challenge in online learning is the attention span of students and making the content itself keep the students engaged for learning.

3. Online ERP

Higher Educational institutions can no longer operate without a fully Online ERP Solution.

ERP Software solutions help in the efficient operations of higher educational institutions by digitizing the day to day operations of the college and universities.

Online ERP solutions save the time of faculty and reduce the cost of administration.

RECOMMENDED TOOL
Fedena ERP – Starting from admission management to finance management, Fedena has got 50+ modules to take care of all the systems and processes in a college or university. The SaaS model provides instant signup and implementation of the ERP. fedena.com

4. Better LMS

Learning Management Systems are innovating from traditional standalone platforms to userfriendly interfaces.

RECOMMENDED TOOL
Uzity Everything you will ever need in a perfect e-learning software for a college or university. uzity.com

5. Artifical Intelligence

Artificial intelligence is the intelligence of machines that can be used to catalyze the operational activities of colleges and universities.

Al is connecting all the different digital tools in a higher educational institution to provide a single streamlined experience for the different stakeholders – teachers, students, parents, administrators, and leadership.

BENEFITS FOR HIGHER ED
• Automation of administration • Assist in teaching • Assist in learning • Smart content creation • Inclusion and diversity • Collective knowledge • Universal access • Speed in decision making • Saves time & reduce cost

6. Learning Analytics

Higher educations are implementing specialized analytical tools for studying the patterns in academic performance to guide the different activities in academics.

TRY OUT THESE TOOLS
• Existing LMS & ERP • BIRT • Tableau • ELK Stack • ClicData

7. Data Driven Decisions

In DDDM or Data-Driven Decision Making, decisions are made based on factual, verifiable information.

DDDM ‘supplements’ intuition with past trends and future projections. Here the software(machine) and management(human) works together to make decisions that can help the institution achieve the academic and business goals faster.

ERP FOR DDDM ERP is the go to tool for decision making by the leadership. Only in the absence of sensible reports, they look for alternate solutions to analyze the data. Online ERP provides enough reporting tools to help colleges and universities in decision making.

8. Augmented Reality

Augmented reality(AR) technology helps colleges and universities add layers of digital view on top of the real-time physical view.

This is achieved with the help of specialized tools for creating augmented reality.

Once the augmented reality is created, the users can navigate the augmented reality using digital tools like a smartphone or a tablet.
This is most widely used for creating real-time campus navigation maps.

OPEN SOURCE TOOL
Monado – Monado hopes to jump-start development of an open-source XP ecosystem and provide the fundamental building blocks for device vendors to target the GNU/Linux platform.

9. Virtual Reality

The virtual reality(VR) is an immersive simulation of digital reality that is completely separated from physical reality.

This is used for creating virtual campus tours from the browser. The students and parents seeking admission to the institution can use this simulation to know about the campus. VR is also widely used in e-learning content and activities.

10. Diversity & Inclusion

Diversity and Inclusion is a hot topic for discussion in higher education leadership.

We are now witnessing how technology can help to overcome the challenges in diversity and learning faced by students joining the campus from various backgrounds.

The leadership is aware of how diversity & inclusion enrich the educational experience and promotes best practices for a healthy society.

RECOMMENDED TECHNOLOGY
Al & MACHINE LEARNING
Al is catalyzing the inclusion and diversity initiatives across the globe. Al-enabled digital technologies can overcome the barriers of languages and minor learning difficulties.

11. Internet of Things

loT (Internet of Things) is the network of interconnected devices spread across the different locations on the campus.

loT is found helpful in improving the learning outcomes, operational efficiency, and safety of the campus. loT is expected to bring paradigm shift in higher education.

12. Privacy

Privacy is the fundamental right of all the users of campus digital technology tools. The users include students, parents, teachers, and other faculty.

Privacy can not be achieved with technology alone. Privacy includes the protection of personal data and ensuring that the users have control over their personal data. It is about policies and the system & process put in place to ensure the policies are followed.

Conclusion

The training initiatives going on to prepare the students for the future of work and the focus given on the physical well-being and mental health of students. Online education is getting increased acceptance and almost all the operations of the colleges and universities are being run using fully online ERP. There are innovations happening around e-learning content, learning management systems, and learning analytics. The sector is also seeing the improved acceptance of AI(Artificial Intelligence) based solutions and IOT(Internet of Things) devices. New technologies like virtual reality and augmented reality are also seeing increased acceptance in the higher education sector. With the implementation of too many technologies, data privacy is also gaining attention from leadership and government.