School ERP system with HR module

10 Key Questions Ask When Choosing School ERP Software for HR Management

Does your checklist cover everything it needs to before making a purchase?

Why school ERP software to manage the HR system?

An HR ERP system is any type of tool, platform or application that is focused on managing the budgetary and personnel processes and needs of an organization. These are usually ERP software or enterprise resource planning software which help organizations more efficiently manage their HR processes. They usually do this by automating processes wherever possible, while maintaining granular level rules, so as to reduce human time and labor investment. This is especially good for HR functions since so many of their processes are repetitive and thus ideal for automation.

Why do schools need an HR school ERP system?

It might seem like an HR system would be more suited for large organizations, rather than a school. On a structural level, however, what is a school but a large organization? The institutional HR needs of a school are comparable to those of a large business. It thus makes logical sense that a school too would benefit from the implementation of an HR structure.

Do we need a dedicated HR system for Schools?

Earlier, one needed to purchase dedicated software whose core competency was limited to certain domains. However, with the release of increasingly versatile software and the growing use of technology, it makes sense that schools might want to invest in a single tool that works seamlessly across functions and departments at their institution. Keeping this in mind, modern school ERP software, like Fedena, often include features or plugins that are capable of handling educational institutions various needs such as admission, examination, transport, students data, finance, human resources and much more. What is even better than when a school uses a school ERP software and features can be customized to be aligned with typical school practices. No need to customize your HR system to the working of a school system. Instead, your school ERP system doubles up as a fully functional HR system right out of the box. Just plug and play!

Below we discuss in detail the key questions that need to be asked before purchasing your HR system and why:

Question #1: Does the HR system for your school facilitate web-based recruitment?

In this modern world, paper-based applications processes like this are likely to edge schools out from acquiring the best candidates for the job. Increasingly, online applications are the norm. It also helps stay better organized, since all information and related documentation is stored in the HR system itself, making it easily accessible anywhere and any time.

This is also an important historical data that is useful for any school. Even applicants who might not be a good fit during a given round of hiring might become a better fit for another role or for another time. Building an internal database of talent is key to superlative hiring for schools.

Question #2: Can job applications be automatically screened based on keywords or qualifications in the HR school ERP system for your school?

Create better hiring processes for teachers and staff when you use technology in the right way. The school ERP HR system should be able to dig into applications for keywords or phrases that signal that an applicant is qualified. Being able to automate this process reduces the time and labor burden on a human evaluator, while also being more efficient and blind to biases.

This is also valuable data for management to see what keywords and qualifications garner them higher quality applicants. Tailoring future job descriptions to these keywords is likely to increase this pool in hiring drives at the school, all thanks to the HR school ERP system.

Question #3: Will employees have self serve options available online (including on mobile devices) to request leave/vacations, view payroll information, and other activities in the HR system for your school?

A bureaucratic system is a broken one. Having complicated processes and long waits for simple HR tasks is a type of inefficiencies that should not be found in modern schools. With the HR system, schools can automate entire processes such as requesting various types of information, applying for leaves or absences, etc. This means a reduction in the burden on human staff with simplistic administrative tasks and a more democratic process for teachers and staff seeking information or disbursal of leaves.

Furthermore, this is all valuable data for management, who can base many budgetary and personnel decisions based on this data being collected by the school management HR system over a long period of time. Data-driven decision making is key to seeing actual success, instead of being stuck in a seemingly endless cycle of nothing getting resolved thanks to biases coming into play.

Question #4: Does the HR system for your school help manage the staff’s required professional development and credit history?

The clarity in financial information and professional development records are necessary for every employee of a school to be able to track their progress and personal growth at their institution. Having a data-driven bird’s eye view can be invaluable to their personal development within an institution. The school HR management module can keep track of this data easily and confidentially becoming a handy developmental and training tool for every teacher and a member of staff in your school.

Management is also able to better track the impact of the professional development training and opportunities it offers its teachers and staff members. When they are able to directly see the impact of their efforts – both positive and negative – they are able to continually tinker and improve what they are offering their employees, creating a positive feedback loop of improvement internally at the school.

Question #5: Does the HR system for your school maintain employee history of compensation and ratings?

In a similar vein, keeping track of HR details like the pay of individual teachers and staff or even teacher and staff bands is important to track their growth. When combined with the ratings they received during appraisals or student evaluations, one is able to get important learnings about the professional growth of every teacher and staff member at a school. A school is only as strong as its teachers and this feature helps schools track of where they stand year after year or semester after semester.

When this kind of data is being collected by your school ERP HR management system, it means that management now has a breadth of data over time on which to base its hiring and firing decisions. Instead of relying on infallible human memory, it is easy and swift to instead pull up this kind of factual data within HR module itself and make decisions based on hard figures instead of feelings.

Question #6: Does the HR module in School ERP record district assets including keys, smartphones, laptops issued to employees?

Schools are constantly under budgetary constraints and financial pressure. So it makes sense that their assets – such as electronic items like laptops, smartphones, tabs, etc. or security assets like keys and key cards or access codes or even student learning aids like projectors, video players, audio and visual equipment – must be safeguarded to the highest degree possible.

This kind of record keeping also makes an impact on the bottom-line of school budgets. As was mentioned earlier, schools often view such expensive items as investments. It is important to see what is being used, what is not, and track the wear and tear of school assets so that there is continual improvement in purchase decisions. The school ERP system data can help make these decisions in a more data-driven way.

Question #7: Does the school ERP HR system for your school maintain job descriptions attached to employees?

Having detailed job descriptions for every role in the organization may seem unnecessarily pedantic at first thought. But in reality, it is an excellent HR practice. Job descriptions often help define key areas of responsibility, key performance indicators and job responsibilities and deliverables for each role, whether teaching or non-educational. This helps employees understand and define the goals they wish to strive towards and for management to be more fair and effective in evaluating the performance of their employees.

Job descriptions also help management understand the evolving needs of their school – with the advent in technology, teaching, and learning methods, it is good to have historical data to see what works for a school and what does not. It is a far superior and data-driven method, rather than relying on humans who might bring their unconscious biases to the table when making hiring, firing and promotion decisions.

Question #8: Does the HR system for your school track the performance review process, including dates and ratings?

Keeping track of employee ratings and assessments over time is the best way to track the professional growth of teachers and staff. It is important for employees of a school to remain dynamic in their thinking since they are constantly interacting with young students and influencing their intellectual growth. The right HR management system can help teachers track their own improvement, identify key areas of growth, identify strengths and weaknesses and take their career more seriously, overall. This helps retain the best teachers and staff possible – since using such a system also demonstrates that their employers value their own growth within the educational institution.

Data like this also helps management identify star employees and those who might not be a good fit for a school, resulting in data-driven hiring and firing and promotion decisions. This is only fair to all staff that is ideally seeking to constantly improve.

Question #9: Does the HR module allows users to view absence plans for each employee: vacation, personal days, sick days, bereavement, unpaid leave, etc.

An open and transparent system that allows teachers and management to have a clear view of their leaves is necessary for the smooth functioning of a school. Things like vacation days and sick leaves cannot be left to the whims and fancies of a sole human administrator. One must also take into account the propensity for human error in matters like this. No human is infallible, but it is unfair for employees to be expected to take on the burden of their infallibility especially when it comes to precious perks like leaves. Since this is also connected to payroll – loss of pay is a consequence of exceeding allotted leaves – it is important to maintain the highest level of accuracy in leave records for every teacher and member of staff at a school. It is only fair, decent, and professional to rely on a tool like a school ERP HR system to do so.

This is also valuable data for management that can use it to track specific employees in order to make hiring and firing and promotion decisions, but also track overall school trends – knowing that schools tend to fall sicks around a certain time period, for example, helps management be prepared with alternatives to missing employees, whether it is planning workflows or having temporary workers come in as substitutes when needed. Good planning really impacts the budget of a school in a positive fashion, since you are able to identify when and where extraneous expenses might be incurred and then plan for it in advance.

Question #10: Does the HR function in school management system track benefit plans and deductions, including eligibility rates?

Employee benefits can often make or break the peace of mind of an employee. This also affects their ability to work. Having documentation and tracking of any availments and changes in employee benefits is absolutely necessary. The HR system helps to ensure that this tracking is maximally accurate, instead of relying on humans who have a higher rate of error. It is also automated, so one does not need to rely on a time consuming and cumbersome process while attempting to avail important benefits. This is also a form of data collection that helps management better understand the needs of their employees over a period of time, leading to better management level decisions that actually help school employees while also potentially impacting the bottom line in a positive fashion. Data like this can really help schools looking to cut corners do so in a fair and productive fashion.

school erp app

School ERP APP: To Engage Students At Every Step

There are several benefits of a school ERP management app for a school when it comes to engaging students at each and every turn. These apps provide you – the school – all you need from such an enterprise resource planning app. This way, you can always collaborate with the parents through messages. In fact, these systems let you create a messaging platform so that parents, teachers, and students can easily communicate with each other at any time from anywhere. As a school, you can use push notifications to create announcements. This way, students too can view the same and get notified as well. This, in turn, helps them to be prepared as well for the upcoming events.

Below have highlighted, the top features of school management app which helps in enhancing the student’s journey:  

1. Online system for managing fees

A school ERP app helps you create an online system that makes it easier for one and all to take care of the fees. You can put up announcements on your app dashboard and rest assured that they would be delivered in an instant to all the students. Students and parents can this way view what they have to pay and make the payment online as well. These systems also provide information on key areas such as attendance details. It goes without saying that fees are one of the most important aspects of school operations.

2. Login facilities for students

The best part of these school ERP apps is that they offer a single kind of interface for all the different kinds of users such as students, their parents, and the teachers. This way, teachers are able to get attendance related information, students are able to view timetables, parents are able to see the attendance of their wards, and the administrative people such as the principals are able to make announcements and send messages. All these can be done with just one app! 

3. A great platform for messages and notifications

With these apps, you would always have the most used features on the app and that too on your fingertips! This way, schools are able to send messages straightaway to students and parents. These apps also make it possible for fees to be paid, and attendance to be taken. In fact, if needed, students can also ask for leave straightaway from their mobile phones by using these apps. Also, since these systems allow all in one message you are able to create a Whatsapp group for your school as well.

4. Amazing management of the school

As has been said already, it does not get any better than these apps as far as school management is concerned. They allow students to interact with their teachers by way of messages. Students can also use the timetable in order to view the timetable for the day. They are also able to get notifications of the upcoming examinations, and the fees that they are supposed to pay. The best part of all this is that they can get all the alerts in an instant. Parents also find these apps pretty useful even as they are able to switch various profiles and yet stay connected to the app.

5. Managing attendance of students

These apps come with some really powerful features for administrative people as well as the parents. Over here you can easily view profiles of students and get details of various batches. You can get all the details that you need about their attendance as well as their timetables for various days. These apps also allow attendance to be taken. On these apps, students can also apply for leaves and you can either approve of them or disapprove.      

6. Creating a sense of identity among students

With these apps, you can create the app’s look just the way you would want it to be. The logo of the school becomes the icon of the app and the app is named in that of your school’s name as well. You can also choose a color theme for the app as well. You can do it in the colors of your school as well. Over here you can also create customized pages where important things such as the message of the chairman and vision of the founder are shared. All this creates a great sense of identity and pride among the students.


7. Learning-related benefits

There are several benefits of a school management mobile app. One of them is that it helps the students learn a lot better than what would have been possible otherwise. There is nothing to deny that this is the digital age. This is why the schools have to up their game so that their students are properly acquainted with the various online tools that are in vogue these days. When these tools become a part of their everyday lessons it improves their learning experience and vastly so, it may be added as well. School ERP systems have made it possible for schools to create a fusion of their traditional teaching and new age educational tools.   

8. The increasing popularity of these classrooms

In fact, such classrooms are increasingly becoming more popular even as we speak. Schools these days are using many educational tools. The most prominent among them are digital whiteboards, micro-learning modules, and the game plays. All these tools have made the classrooms a lot more interesting for the students than what they were earlier. Teachers these days are also using a wide variety of audiovisual (AV) tools such as the following:

  • Podcasts
  • YouTube videos
  • Learning AVs
  • Virtual trips

All these tools have definitely made learning a lot more interesting for the students than what it was earlier.

9. Optimizing the learning experience

It is now possible for schools and teachers to optimize the learning experience that they are providing to the students. They are now able to help all kinds of students and reach out to them as and when needed as well. The best part of this is that all kinds of learners can now be benefited. This is surely great news for the weaker students who face issues in learning in a regulated environment.

parents help student during board exam

How Parents Can Help Students During Board-Exams?

The board exams are one of the pivotal exams in the life of any student as acts as a stepping stone for their future. Not only do good results in the board exam help the students secure seats in a stream of their choice, but are the true test of merit, and successful accomplishment of exam boosts the confidence of the students, helps them secure scholarships and can be a determining factor in making important career choices.

It is for this reason the schools, families, and society puts a lot of pressure on students preparing for their board exams. However, instead of putting additional pressure on the students there is a lot that parents can do to motivate their students and help them prepare for the board exams.

Top Tips: For Parents to Support their Child during Board-Exams Stress:

1. Avoid putting too much pressure on the students

During the board exams, the students have to deal with the immense pressure with a large number of students competing for limited seats. Additionally, a difficult syllabus and other academic factors cause high stress among school students that lead many to commit suicide each year.

At this point, it is important for parents to be aware of all the stress factors in the life of the students and avoid setting unrealistic targets for them. Instead of pressuring their child to study, the parents should offer gentle encouragement and motivate their children to work as hard as possible without succumbing to pressure.

It is important to assure the students that you are there for them and that you will support them irrespective of their exam results.

2. Pay attention to nutrition, exercise, and sleep

Many students get so busy in their study schedule, that eating and sleeping on time take a back seat. Parents can encourage them to switch to fruits and juices if they can’t bring themselves to eat a full meal. Additionally, they can encourage their children to take frequent naps if they prefer studying through the night.

Another key thing that parents can do is ensure that the kids step away from their books for a small walk or a stroll at least once a day. This ensures that the students get some fresh air and some exercise which is boost memory and brain function.

3. Make time for leisure activities 

There is a famous adage that says, ‘All work and no play makes Jack a dull boy’. It is important to remember this and ensure that your child has an equal proportion of work and play as part of their daily schedule. Spending the entire day in front of the books can be detrimental to the mental and emotional health of your child. Therefore to boost study time concentration encourage your child to continue with their leisure activities to help them get a much-needed break from their books.

4. Help your child prepare a timetable

While appearing for the board exams, there are so many elements to a child day. From revision, memorizing, writing papers to ensuring there is time kept aside for rest and recreation. To ensure that each day is balanced and yet helps the students meet their study targets, parents can help their students to create a daily timetable.

Occasionally, in the beginning, students may also need so guidance to help them stay on the schedule. This can be a moment for parents to be supportive and yet firm towards their children.

5. Teach your kids the right way to study

Today the markets are flooded with books that help students strategize their studies – giving them tips and tools that will help them remember better and perform better in the exams. In the Indian context, some of these books include

There are many other similar books available for students appearing for their board exams that will help inspire the youth and prepare them for their exams

6. Keep numbers of helplines ready

Parents can also help their children by introducing their kids to the various government-launched helplines for students appearing for their boards. For instance, the Indian CBSE board has introduced the facility of IVR on toll-free number (1800 11 8004). On these toll-free numbers, students and parents can obtain pre-recorded information on tackling board exams which includes tips for better preparation, time and stress management.

Besides these helplines, it will also help to keep the number of principals, teachers, and psychologists handy so that students can reach out to them in times of emergencies.

7. Motivate your child with rewards

Many experts believe that instead of promising your child one big reward at the end of the exams, you can set many mini-rewards to celebrate every mini milestone that your child meets. These can be long term or short term rewards. For instance, short term goals can be the completion of a chapter or a certain number of mock tests. An example of a long term goal would be improved performance in mock tests or pre-boards. Experts believe that students perform better if they have you will set targets for their entire preparation journey and reward each target with mini-rewards to motivate them.

It is important to remember that these mini rewards do not have to be large gifts but can be small treats from a favorite dinner, movie, a day off – anything that will help your child study better and harder.

More tips for Parents……..

The day of the exam is crucial – not only before the exam but also after the exam. It is therefore important to spend some time after every exam understanding how that particular paper went and calming the student down if the exam was particularly hard. Parents can also use this time to encourage their students for the next exam and giving them a much-needed pat on the back.

It is important for parents to remember that after exams, there is no point in scrutinizing the paper at length to point out the mistakes the students would have committed. This may have a negative effect on the morale of the child and may do them more harm than good, especially right after they have put in all their efforts into the examination.

Board exams are one of the most stressful times for an entire household. Often parents worried, lying awake at night with anxiety, wondering what can they do to help their child do better in the exams. We do hope that these tips will help parents not only motivate and guide their children sitting for boards exams, but also help them with other students sitting for their annual exams.


School ERP Software

How Can Your School ERP Software Help With Flexible Work?

Modernize your school staff using your school ERP software

What is School ERP Software?

A school ERP software is a platform, tool, or application that essentially takes over the organizational processes at an educational institution like a school or college. This means that all processes in the school – from admissions to report cards to grade books to creating alumni networks can be managed and executed by the right school ERP software for your school or college. There are obviously many advantages to this – from the reduction in the burden on staff to the increased efficiency, to even the streamlining of processes based on data being generated by the school ERP software. The key to ensuring that your school or college experiences these benefits, however, is in choosing the right school ERP software for you, which fits the needs and usage patterns of your specific school. This means, if you are intending to create a more flexible workplace for school employees, it is important to choose a school ERP software that offers features that support this working arrangement.

What is a Flexible Workplace?

The definitions of a flexible workplace are broad and often context driven. However, the generic definition of a flexible workplace would be one where employees are not physically or temporally bound to the actual building or timings of the organization they work for. Flexible workplaces are extremely common in the tech industry and increasingly in other industries. It should thus come as no surprise that they are slowly catching on in the education industry also.

What Do School ERP Softwares Do to Build Flexible Workplaces?

Flexible workplaces might not seem feasible for your school or college, but with the right school ERP software, they become increasingly plausible.

Below we explore how your school ERP software can help create a more flexible workplace for school staff:

1. Automate school operation

The primary advantage of a school ERP software in creating a flexible workplace is that it practically automates the operation of a school. A robust school ERP software will do this for the entire end to end workflow, making the management of processes and operations from anywhere and any time a breeze.

2. Instant communication

One of the key complaints many managers have with flexible working is that it is a detriment to effective interpersonal communication at the office – in this case, a school or a college. However, a robust school ERP software will offer opportunities for an instant, real-time communication in many forms and ways. These can include being able to send messages to groups, classrooms, certain employee bands, certain subjects, or specially created closed groups, or individuals, confidentially and securely in the school ERP software. For a student to excel, it is important for their team – teachers, and parents – to be on the same page. A school ERP software enables this kind of communication between the varying stakeholders in an educational ecosystem easily and efficiently, making flexible working communication a reality.

3. Real-time reporting

School ERP software runs on data, which means that all processes and decisions made about those processes can be data-driven. It is not a hardship for school ERP software to produce reports around this data to be understood and interpreted for the benefit of the school. At the same time, school ERP software can produce real-time reports that share what is happening in the school at any moment with all users – including remote staff who might be taking advantage of flexible working. No more does one have to be physically present at a school to track what is going on.

4. Data at your fingertips

The dashboard in a school ERP software ensures that any data it produces is not mere jargon or impossibly large to get through and understand. The dashboard feature in school ERP software like Fedena interprets this data and presents it in an easily understandable fashion. School ERP software dashboards are also a one window resource to know key metrics about the school at a glance, which helps people working remotely stay on the same page.

5. Student and employee tracking

Students and employees are easily tracked in school ERP software. Know what each individual student, classes or project groups are up to from anywhere and at any time. The same goes for employees – their actions and interactions with the school ERP software helps keep management apprised of what their staff is doing at any given moment, no matter where in the world they are.

6. Reduced burden on employees

Flexible workplaces are popular with employees because it allows them to plan for the vagaries of life. A school ERP software essentially enhances the flexible workplace experience, because its very function is to reduce the burden on employees, in terms of the bureaucratic tasks they have to perform and also the amount of time spent performing them. A school ERP software allows employees to work remotely because all they need to do to perform their duties at school is access to the school ERP software itself, and they are able to easily and efficiently do their work.

Top issues around school management and how to solve them

Figure out key problems in school management.

The running of a school is not easy. School management is often confronted with endemic problems that seem difficult or frustrating to solve. However, the school ERP software can often be a solution to a lot of these issues.

Below we explore top issues around the school management and those issues can easily be resolved:

1. Paper-based processes

The image of a school overwhelmed by the sheer amount of paperwork very much stems from reality. School ERP software helps to do away with paperwork by automating most paper-based processes, from report cards to examination administration.

2. Admissions

Admissions seem to be one of the most stressful times for schools, parents, and students alike. Oftentimes, in addition to the application, parents, and students submit a lot of materials to help the school better evaluate their candidature. This can be really overwhelming for schools. With school ERP software, however, all these become well organized soft copies and parents feel free to submit as many documents as they want.

3. Better communication with parents

A student cannot succeed without their team of parents and teachers being on the same page. In order to enable this, and help parents feel more included in the schooling process, a school ERP software can be used to help parents connect with the teachers and keep track of student progress as often as much as they would like.

4. Monitoring student progress

Sometimes, students can fall through the cracks, especially in bigger schools. School ERP software makes it easy to track student progress on a granular level and in real time. It makes it feasible for teachers and parents to monitor student progress easily and securely through school ERP software.

5. Financial awareness

A school is only as healthy as its bottom line. Most schools function on a strict budget. A school ERP software helps give a complete overview of all financial transactions happening in and with the school, allowing management to have more financial awareness and better manage the financial health of the school.

6. Transport management

Commuting to and fro from school is often the most security sensitive point for students. School ERP software offers live tracking of a bus or student, updated transport schedule, and allows management to keep eyes on school assets like school buses or tempos.

7. Employees performance evaluations

In the hustle and bustle of a running school, it is easy to lose track of how efficiently the school staff is working. School ERP software keeps track of all processes and the staff handling them, giving a realistic idea of their job performance. This data can then be used in employee performance evaluations and for developmental reasons also.

8. Classroom management

Classroom management can be an ongoing battle, especially for teachers overwhelmed by multiple classrooms and other teaching responsibilities. A school ERP software helps teachers create virtual classrooms where they can monitor student progress, share student reports and materials and communicate with students easily and confidentially through the app. Create a more organized classroom experience using school ERP software.

9. Data-driven decision making

Schools often rely on the experience of teachers and management to drive developmental decisions. However, while the lived experience of these stakeholders is important, schools must make sure that biased anecdotes are not the basis for change. A school ERP software is a store of data on the very processes that make a school run. When schools choose to use this data to understand their processes, stakeholder workflows, and gaps in the same, they are able to make improvements based on pure data instead of opinion. A data-driven school is an efficient school and school ERP software makes data-driven decision making a breeze.

custom school ERP software

Advantages and Disadvantages of Custom School ERP Software

What to expect from your custom school ERP software

What is a custom school ERP software?

School ERP software refers to any application, tool, or platform that can be used by an educational institution like a school or a college to manage their organizational processes. Simply speaking a school ERP software is a type of software that helps schools and colleges better manage their day to day processes. Custom school ERP software takes this role one step further. It does this by allowing for customizations in what features the school ERP software has, ensuring that it is the perfect fit for the school or college it has been purchased by. Imagine building a school ERP software where the features align with your existing processes perfectly, without having to change the processes or bridge the gap between the software and the current paper and pencil based process that is in place. While a school ERP software is always a welcome addition to any educational institution, custom school ERP software fits right in making one wonder how the school ever managed without it.

Before purchasing a custom school ERP software it is important to consider why your school or college needs it. How will it help? What are gaps or pitfalls you might need to address? There are plenty of pros and cons to using custom school ERP software at your educational institution.

The detailed advantages and disadvantages of using custom school ERP software are discussed below:

What are the advantages of custom school ERP software?

1. Better workflow tracking

One of the first and most noticeable advantages of custom school ERP software is how it helps educational institutions like schools and colleges better manage their employees. One of the key time and money sinkholes for any educational institution is how bureaucratic and slow certain processes can become. A custom school ERP software helps track how work is getting done in the school, tracking the flow of work, the time it takes, etc. This helps to identify gaps in a process, inefficiencies in the system, and hold people accountable for their work. A custom school ERP software is thus the perfect workflow tracking and management system for educational institutions like schools and colleges.

2. Reduction in operational costs

A consequence of better tracking of the workflow using a custom school ERP software built for your school or college is that it is the first step in better understanding the financial health of your educational institution. When gaps in workflow and redundant processes are identified using the custom school ERP software, schools and colleges are able to step in and improve the workflow. Such workflows result in greater time efficiency, improving how quickly work gets done during business hours. Using the custom school ERP software in this fashion also helps identify labor that is not being fully utilized or can be more effectively utilized in other ways, resulting in a more efficiently functioning system. Both these results in a reduction in operational costs thanks to custom school ERP software

3. Increased Productivity

Considering what a time and labor saving tool a custom school ERP software is, it should come as no surprise that educational institutions like schools and colleges that have used it will see a sharp spike in productivity. Not only do repeated processes get automated, even those that require human engagement play out more swiftly and efficiently thanks to the custom school ERP software. This increase in productivity is good, it means that the school or college is completing its tasks and functioning more efficiently thanks to the custom school ERP software they are using to run their institution.

4. Easy Onboarding

A custom school ERP software is built to cater to the specific needs of your school or college. These means the features of the custom school ERP software are built to align with or mirror existing processes at your educational institutions. Employees who are familiar with these processes will thus not be put off by the implementation of new technology like custom school ERP software. Even the most Luddite employee can be easily onboarded into correctly using the custom school ERP software since they will be familiar with the logic or concept behind each feature, relating it to a real-life process they are familiar with.

What are the disadvantages of custom school ERP software?

1. Business Expense

No matter how advantageous a custom school ERP software is to the health of your school or college, it is still a business expenditure on the part of the school or college.

Open source versions of school ERP software, like Fedena, are available in case schools and colleges want to try before they buy. But custom school ERP software usually comes with a price tag because this is school ERP software that has been customized to suit the needs of your educational institution. This is why it is important to fully understand the needs of a school and how custom school ERP software can address these needs. Doing this analysis is important before approving a business expense for custom school ERP software.

2. A possible lack of fit

With any product or service that is being purchased, there is always a possibility that it will not address the needs of the owner. This can also be the case with a school or institution investing in a custom school ERP software. The most common reason that a custom school ERP software ends up not fitting the needs of the school is that these needs were not clearly assessed, understood and defined by the school itself. It is important for educational institutions to be honest and realistic when assessing their needs before purchasing their custom school ERP software.

3. Benefits take time to vest

A custom school ERP software cannot provide instant gratification to the school or college it is implemented at. It takes time for a custom school ERP software to integrate into the functioning of the school and sometime after that to start seeing how it benefits the school. Many of the advantages of a school ERP software will start to appear only over a period of time. It takes time to see a consistent increase in productivity, a consistent reduction in labor costs, a consistent dip in processing time and bureaucracy as a consequence of the implementation of custom school ERP software at a school or college. The benefits of investing in a custom school ERP software are long term in nature.

4. Stakeholder buy-in a must

Alright, you have accurately assessed the needs of your school or college. You have chosen the features of your custom school ERP software to match these needs. You have ensured that it works smoothly, aligning the custom school ERP software with the already existing processes at your school. The final step is to introduce your new technology to all the stakeholders in the educational ecosystem – from parents to students, to teachers, to administrative staff, to management. It is not just about onboarding users into correctly using the new custom school ERP software, but also ensuring that they trust this custom school ERP software to work efficiently and make their working lives easier. Stakeholder buy-in is key to ensuring that the implementation of the custom school ERP software goes smoothly and that people are actually able to use it and benefit from it.

Challenges Faced by School Principals

Top Challenges Faced by School Principals

One of the biggest challenges faced by schools principals is managing the excess amount of paperwork. Paperwork is one of the biggest areas of frustration for modern day principals. You – the principals – can always run away with such paperwork. Instead, you can automate the daily operations and processes by implementing an online platform. You can also automate processes such as course evaluation. In a nutshell, automation can help you get across to more students and that too in a positive way.

1. Making Better Decisions

How well your school performs depends significantly on the strategies and decisions that you make for the same.

As the head of the school, you are always accountable about the achievements of your students especially in the domain of academics. To make sure that you can fulfill all these lofty ambitions it is very important that you use those tools which provide dashboards to analyze data and reports. To easily identify the problems that may be arising in key areas such as student enrollment, success, and retention. There is clear proof that if you take decisions after analyzing the insightful reports you would be able to influence key areas of your school’s functioning like:

  • Admission Management
  • Attendance Automation
  • Discipline System
  • Grades Management
  • Fees Collection

2. Scheduling

As a principal, you would always be facing complaints about class scheduling. These can come from just about everyone associated with your school. This includes people such as teachers, students, and general non-teaching staff. You can always use an automated system for timetables and thus cognitively reframe your scheduling. This way, your instructors would find it a lot easier to manage class schedules even if they have to do it for many courses, rooms, and faculty at a time.

If the scheduling is innovative it can help do away with various conflicts that normally happen when you do scheduling work in a manual way. This way, you are also able to have substitutes for your regular teachers. This, in turn, helps you maintain continuity in terms of instruction.

3. Recruitment

One of the basic problems that you would face in your role is recruiting teachers who are competent enough to do the work in various classes. Normally you see in schools, which are successful, that there are several top class features that make things move.

School management system has features such as the following:

  • Real-time application tracking
  • Online assessments
  • Automated ranking system

Through these, it is easier to identify teachers who are sensitive and talented enough. They are ones who have shown the right competence, commitment, and will. All these are necessary to put into practice certain educational programs that are of high quality and innovative at the same time. They are also ones who can provide an unmatched level of excellence at all times for the students.

4. Evaluation of Faculty

You need to understand the simple fact that teachers are pretty vulnerable themselves as well. They are always finding it hard to create a bridge between learning contexts and assessments & instructions. This is especially true when the student population is a diverse one in terms of skill. You can create the instructions in an innovative manner and make the curriculum a flexible one. This way, it is always easier for the students to gel with the teachers. You can always use a faculty evaluation system for such a purpose. In such a system you can create a component of peer evaluation.

You can get this done through online surveys. You can also create a benchmark to judge how effective a teacher has been. On the basis of this evaluation and feedback score, you can create an action plan for improvement and training. This will help your faculty members immensely. This is because they would be able to become a lot more cohesive in their work and teach a lot better than what they have been doing so far.

5. Attendance and Discipline

One of the major problems that you face from students is the lack of discipline, something that is reflected the best in things such as absenteeism.

You can always take some steps to make an improvement in this regard. For this, you can use tools such as attendance trackers that function on technology like biometric and RFID (radio frequency identifier). This way, you can check what students are doing on a real-time basis. It helps in improving their educational performance as well. You can also use these systems to maintain discipline and order in your school and control issues such as violence, bullying, vandalism, and racism, to name a few. This way, your campus also becomes a lot better for all.

There is discipline over there and of the sophisticated kind, it may be added as well. In these cases, mobile devices can be used to capture untoward incidents and actions, and then authority figures such as you could be informed on a real-time basis. This, in turn, makes sure that the students are all safe.

6. Designing the Curriculum

As a principal, you are also responsible, to a certain extent, when it comes to designing a curriculum that is detailed and covers most bases, if not all. This is a critical task indeed.

This is where technology such as curriculum mapping software can give you the tools that you need to carry out changes to the way you have designed your syllabus and curriculum. Through such technology, you can create a sort of education that is customized and result oriented. Such a system of education is actually capable of mapping competencies and attributes of the students in such a way that learning outcomes can be improved. This way, students can also develop the skills and capabilities that are needed for them in order to produce the kind of results that are expected from them.

7. Evaluating Student’s Outcomes

One of your biggest areas of responsibility – as well as a major challenge – is definitely influencing the performance of the students. As a principal, you would obviously want to promote learning and make sure that your students are performing as well as they possibly can. For this, you need to use academic planning tools that are cutting edge. They would help you create learning plans that are personalized in nature. This way, you would be able to create definite tasks and goals that are connected to the lessons that you are offering. This way, you can ensure that the students would be successful as well.

You can also use online exam based tools such as the following to gauge the progress of your students such as assignments, quizzes, tests, and surveys.


Apart from these, there are some other areas of concern for you that may be mentioned as below:

  • Involvement of Parents
  • Collaboration and Communication
  • A Complete Overview of the School Operations
  • Reports on How Various Departments are Performing

Thus, as can be seen from above there is plenty and more on your plate and you can easily use all the help that you get in this regard.

Features Of School ERP Mobile App

What Are The Top Rated Features Of School ERP Mobile App?

Over the past few years, technology has paved its ways into school and educational institutes. Today, schools have embraced many technological advances and have come to rely on them heavily for efficient day to day functioning.

Initially, the app for school management started as a database management system for schools to help them manage the sheets and sheets of student-related information such as academic records, financial records, medical details, etc. Over times, the app was extended to provide an array of school-related services such as attendance management admission management, transport management, timetable management among other things

One such software is a school management app that uses school ERP software. This is an enterprise and resource planning software designed for school management to reduce the workload of the administration teams. It also helps them to increase the efficiency of school administrative staff and helping them deliver timely services to the school.

In recent times a school management app is extremely popular in schools all over the world. There is a preference for these apps to also be available over the net as well as in the form of mobile apps which make access easier than ever before.

Here are a few top-rated features of school ERP mobile app for schools

1. Real-Time Notifications And Alerts

A regular day in any school is buzzing with activities but most of the time parents are not aware of these activities. A school management app helps to keep parents updated about the various activities taking place in the school from parent-teacher meetings, athletic meets, science exhibitions, annual function as well as other essential information such as delays in transports, homework updates, etc.

Besides the parents, even the teachers and school staff get real-time notifications and alerts on admission inquiries, timetable changes or any other relevant information.

This feature is highly appreciated by all the users and is one of the most essential features of an app for school management.

2. Easy To Use Interface With A Pleasing Design

The user interface allows the user to communicate with the operating system and run the various features of the app for school management.

It is therefore important that the user interface has a pleasing design and be easy to use and navigate without confusing the users. Even if the school ERP app has the most advanced features but is difficult to use, it will leave the users confused. The user interface must be purposeful and intuitive with the strategic use of color and typography to highlight the various features.

3. White Labelling  

“White label” refers to a fully supported product that is made by one company but sold by another. It allows the reseller company to the benefit of customization of the product with its own brand, logo, and identity. This allows the customers to associate the product with the reseller. It also allows the manufacturing company to focus its resources on finding cost-effective ways to make the product.

A white label allows the admin of the school ERP mobile app the ability to set the company details. They can choose whether the school name should be shown or their company name should be shown in the Application, thus allowing them to customize the app according to the branding requirements of the school.

4. Chat functionality

Another essential feature of a school ERP mobile app is the various communication features that it offers to the users. According to various children experts, student success depends on the effectiveness of communication among parents, schools, and teachers. The school ERP mobile app that has chat functionality allows for seamless communication between the school, parents, teachers, and students. It allows the students the freedom to contact their teachers and peers for emergency doubts and queries. Similarly, the parents can reach out to the school and teacher when needed.

5. Tracking Functionality

An app for school management is only as good as the advanced features it offers. Today schools are looking for more than data management in their app for school management. It is essential that the app provides a range of features, especially an advanced tracking functionality that allows the schools to track the leaves of the staff, manage the attendance of the teachers as well as the students, track the fees transaction and other necessary details.

Most of these daily tasks are mundane and take up a lot of productive time in the school administrative team. But the tracking functionality of the school ERP app helps save the time and effort of the school staff and helps them function in an error-free manner.

6. Management of School Tasks

Another essential feature of a school ERP mobile app is the management features that looks after various tasks such as timetable management, admission management, transport management. These tasks can be easily handled by the school ERP app to save staff time and effort and to help the school function in a more efficient manner.

7. Customization Of App Pages

For a school to use the school management app in the best possible manner it is essential that the school allow for the customization of the app pages. This essentially means enabling various features as needed by the school, disabling redundant features and allowing for a change according to the evolving needs of the school.

In terms of customization of the app pages, the school management app should also allow for a change in design, colors, and logo as and when needed.

8. Multi-language Support

We live in a global world where there are a number of languages being spoken on a day to day basis. In this case, it is important for the school ERP mobile app to provide multilingual support in the app.

9. Integration Capability

App integration capability enables independently designed applications to work together. It enhances the ease of use and is a very attractive quality for end users. This feature in one of the most top rated features of a school ERP mobile app that is highly demanded by the users

10. Affordable Pricing

As with any other purchase, product or service, the users are looking for affordable pricing that allows them the best of the above features without compromising on quality.

The Fedena school management mobile app offers all of the above features in cost effective manner thus making the app affordable for large as well as smaller schools.

To know more about the Fedena school management mobile app visit

time management tips for school administrator

Top 6 Effective Time Management Tips for School Administrators

Here’s how to make the most of your work day at school

Why is time management important for schools?

Time management tips are usually doled out to students – to help them study better, prepare well for exams, or just to help them learn this important life skill within a structured environment. So why would something like time management be important for school administrators? After all, these are adults who are in charge of students and would have mastered this basic life skill by their age.

But as most workers will tell you, time management is a constant battle. With growing distractions, increasing responsibilities, and the stress of the day to day at any job, time management goes from just being another good quality for an adult to possess to a necessary trait for anyone who wishes to reduce the stress in their work life.

The same applies to school administrators, who are often tasked with the unenviable job of running an entire school without dropping the ball. The stakes are high and school administrators — unlike plenty of other job roles — cannot afford to falter. It is in this high pressure and high stakes scenario that time management comes in to save the day. For a school administrator, the difference between a smoothly functioning school and a disastrous, unwieldy behemoth might just come down to how well they manage their time.

Below we have highlighted, the top effective time management tips which improve the administrator productivity and growth:

1. Create a to-do list

Sounds simple but effective prioritization and articulation of daily goals is likely one of the most impactful things a school administrator could do to run their school efficiently. Creating a simple to do list is step one – listing out all the tasks along with deadlines put against each of the items is how the day should be started. Following this, it is important to organize all the items on a to-do list by order of priority, with the one that is most achievable and key being put first. This helps ensure that not only do school administrators get to everything they have to finish, but also do it in the most efficient fashion possible.

2. Build an effective team

Like in any big organization, a leader is only as effective as their team. This means that it is important for school administrators at educational institutions like schools and colleges lean on their colleagues and their team to help perform the best job they can.

This is done primarily by delegation. Remember the to-do list from the previous recommendation? Assigning people from one’s team to each of the to-do list items ensures that work is evenly distributed and the pressure is not on just one person to do it all. Building an effective team is key to ensuring a manageable workload – that is conscious of the time and effort that needs to be put in when running a school.

3. Eliminating distractions and blockers

There are time drains all around us and things are no different for school administrators at an educational institution like a school or college. It is important for school administrators to identify people, tasks, or events that drain them of their energy and resources – time and otherwise. There are always inefficiencies in a process, and identifying them is step one of eliminating these blockers and distractions. Blockers and distractions that are repetitive are especially harmful since they slow down the working of things for everyone – slowing down the whole organization.

4. Establishing SMART goals

It is not enough to merely make a to-do list. For a large organization like a school or college, ie an educational institution to function efficiently, it is important to establish long term and short term goals. When establishing these goals it is important to make sure they are SMART. SMART is an acronym that stands for Specific, Measurable, Attainable, Relevant, and Timely. When considering a goal for your school – think. Is this goal SMART? Does it meet all the parameters? Only then can it become a goal that your school works towards. Having SMART goals makes sure that all the hard work a school administrator puts in is a sensible expenditure in terms of their time and labor, instantly making it more time efficient. Time management is not just about cutting down wastage of time but also using time more efficiently, and SMART goals help with that.

5. Leverage the use of tech

Using tech to your advantage is one of the low hanging fruits that every school administrator must reach for today in order to better manage their time. Technology solutions like school ERP systems can really reduce the time burden on school staff. How do they do this? School ERP systems can take over a variety of processes currently being performed by human employees at a great time and labor cost. For instance, taking attendance, transport management, class scheduling and a whole host of other functions can be managed by a school ERP system with minimal input and guidance from a school administrator. Talk about a time saver! This simple solution should be step one for any school administrator seeking to improve how they manage their time.

6. Set agendas for meetings

Every adult working human has been a meeting that never seems to end and has no point. Oftentimes, meetings can feel like you are doing work, but in reality, there are far more efficient ways to communicate, rather than face to face, especially in the age of technology. For instance, before sending a meeting invite that will be a time drain on multiple people, ask yourself – can this go in an email or a text message or any other form of communication? In cases where a meeting is absolutely necessary, set an agenda and make sure everyone sticks to it. This ensures that meetings are not endless ramblings of various employees that end up being pointless and unproductive. Instead, with an agenda, you can ensure everyone stays on task and resolutions are arrived at during the course of the meeting that will affect real change post the meeting.

dashboard in school ERP software

Why is an interactive dashboard in school ERP software critical for school success?

Your school ERP software can integrate easily into your school’s culture

What is an interactive dashboard in school ERP software?

At its most fundamental level, an interactive dashboard in school ERP software is a one window view into what is happening at an educational institution, like a school or a college. Imagine a visually appealing summary of tasks and events — big or small — that will tell you at a glance what is happening with any given department or function in the school.

An interactive dashboard can update automatically to give you real-time status on various tasks or events or functions of the school. It pulls data directly from the school ERP software itself, which anyway is collecting data or tracking outcomes within the platform or tool. It displays this information interestingly – either through graphs, visuals, tables, or through some other easily comprehended pictorial representation of what is happening.


In this blog, we will discuss the following:

  1. Why do we need an interactive dashboard in school ERP software?
  2. What are the benefits of an interactive dashboard?

Why do we need an interactive dashboard in school ERP software?

Schools are large organizations with many moving parts. The number of stakeholders involved in the school and its functioning are also plenty. Using technological innovations like a school ERP software is one of the ways that these stakeholders remain connected and work in tandem to the benefit of their educational institution.

An interactive dashboard enhances the benefits of a robust school ERP software. An interactive dashboard is a user-friendly insight into what the school ERP software is doing, and thus the school itself. It tracks KPIs, breaks down complex information into easily parsed visuals, and also is a single place, one window representation of what is happening at a school at any given time since all of its information would be updated in real time or over short cycles set by the school itself.

Ultimately, it is a way for all the stakeholders in an educational ecosystem to have an understanding of where they are at, track their goals and progress, and also feel more connected to the school community because they see how their work ties into that of others’ at the school.

What are the benefits of an interactive dashboard in school ERP software?

The benefits of an interactive dashboard in school ERP software are many and obvious, but what is your interactive dashboard in school ERP software actually capable of doing?

How can an interactive dashboard in school ERP software can be critical to the school’s, student’s, and school employees’ success?

Below, we discuss the many ways an interactive dashboard in school ERP software can be used and the benefits of the same in greater detail:

1. Better tracking of students and employees

Do you know whether a particular student has made it to school today? Who will know which teacher is on leave? Who will be subbing in for an employee who is out of school today? An interactive dashboard in school ERP software keeps a track on the whereabouts of all school employees and students in real time. It even pulls from the school ERP software’s own leave application plugin to keep a track of who is on leave and not. Being able to easily look this information up on the interactive dashboard in school ERP software reduces back and forth and burden on administrative staff.

2. More efficient scheduling

Your interactive dashboard in school ERP software will display all public events and meetings happening at the school. This helps students and employees be aware of what is happening at their school, building a better sense of connecting with their peers and also grounding their day. It also makes it easier for people to keep track of their day and where they have to be – event details can be displayed alongside these notations, making it easier for attendees to know at a glance where they need to be at any given point in the day.

3. Improved financial hygiene

Like any other large organization, a school also has financial KPIs and goals. It is important to be able to track the financial health of a school – after all this is an ecosystem that is budget driven and the outcomes serve a vulnerable stakeholder, students. An interactive dashboard in school ERP software is a natural in this regard – it tracks all the financial transactions of the institutions, is able to represent data with graphs and charts that are easily understood, and can be an important part of real-time financial discussions. In many ways an interactive dashboard in school ERP software can be the financial assistance a school needs in making important financial decisions, identifying financial opportunities and making data-driven rules to protect its financial health.

New to Fedena: Learn how to manage Fedena’s Dashboard Dashlets in a single click 

4. Visibly efficient examination experiences

Exams are always stressed for every stakeholder in the educational ecosystem. An interactive dashboard in school ERP software can often reduce this burden by acting as a minder during examination time. Track examinations such as first term, midterm and final term exams with the interactive dashboard in school ERP software and share related information with relevant stakeholders easily. Use the interactive dashboard in school ERP software to make a stressful time less so.

5. A more well-informed school

Schools are the breeding down for future leaders, thinkers, and doers of the world. It is no longer enough to merely cover the curriculum and add some extracurricular activities to a student’s report card. Instead, a student that is well rounded, aware of what is happening around them, and are proactive thinkers are the need of the hour. An interactive dashboard in school ERP software is the perfect tool to help create this sort of student – it is the one window location for students to update themselves about news and trends happening around the world at a glance. An interactive dashboard can share this from a variety of ways, from trending blogs to announcements, to even having news updates flash on the interactive dashboard in school ERP software – all in real time.

6. Easier communication between stakeholders

Track communication between stakeholders more easily with the interactive dashboard in school ERP software. Each user will be able to use their dashboard to track ongoing conversations, via open conversation threads of messages going back and forth in the school ERP software. This means that no ball is ever dropped – teachers are responsive to students around the clock, parents and teachers can work together to help students, and all communications are confidential while also remaining easily accessible to users of the school ERP software. An interactive dashboard keeps you in the loop of conversations happening with everyone in the educational ecosystem.

7. Building a close-knit school community

Considering the number of time students and employees spend at school, a school is no longer just a place to study or work. Instead, it very much becomes a place away from home – especially for younger stakeholders like students. Students often form lifelong friendships at school and think of school days fondly. An interactive dashboard in school ERP software can help build this sense of community very easily and efficiently. Birthdays are remembered and displayed on the dashboard along with wishes, photos from various school events can be displayed in a visually appealing gallery for people to reminisce over, and a regularly updated blog can become a beloved school paper where students and teachers connect over what is trending in their little community. Start building your close-knit school community today with the interactive dashboard in school ERP software.

8. Reinforcing the school’s mission and vision

In the daily grind of things, it can be easy to forget what something institutional like a school stands for. But the mission and vision of a school define the very fabric of a school’s culture and what its students and employees are driving towards. Keeping this long term objective insight is important to stay on course for all stakeholders in the educational ecosystem. An interactive dashboard in school ERP software thus becomes the easy go-to place to get eyeballs and reinforce this cultural messaging on a regular basis. Users of the school ERP software will invariably check on their interactive dashboard on a daily basis, making it the ideal place to reinforce the school’s mission and vision through something as simple as restating it in plain words or even using other features to remind students and employees of the school’s strong culture.

Advantages of Video Gaming for K-12 Students

How Video Games Can Benefit K-12 Students?

Can video games change K-12 learning?

Traditionally, video games have long been derided as a waste of time or a distraction for students that can go from benign to addictive very quickly. WOW widows and students becoming addicted to video games to the point of not being able to accomplish basic daily tasks have plagued headlines for years. In fact, the image of a lazy, unemployed, underachieving gamer is a well-known stereotype now.

In many ways, video gaming may seem antithetical to the process of learning itself. It is not an uncommon sight in households with school going children to limit screen time or time spent playing video games in order to help students focus on their academic goals. This has been the traditional view towards video gaming with regards to addition.

Are video games really entering schools?

Increasingly, however, across schools, a new trend is emerging. To start with, video games and the video gaming industry are increasingly being taken more and more seriously by schools and colleges. Whether it is game design, video game studies or just classes around building video games or studying the culture around video games, these former distractions are being taken more seriously than ever before.

But that is not where it stops. More and more schools are encouraging playing video games as a way to enhance the learning their students engage in. This can be by just providing resources to play age-appropriate games during breaks and downtime at the school between classes. It can also be about integrating games into the curriculum – by using them to explain a concept or method, or by relying on specially built educational games to help students improve their skills in a certain domain. For instance, numerous apps exist that help students build their vocabulary through the use of simple and well-researched games that are proven to produce positive results.

A brief note on the gamification of learning

The use of gaming principles or the creation of games specifically dedicated to learning is more ubiquitous than ever before. We are seeing many tools, apps, and programs flood the market that is focused on helping students gain numeracy and verbal skills. These games can range from simplistic like a vocabulary builder to complex ones that explain ideas at a conceptual level, based on data and teaching methodologies that have been developed by scientists over several years.

The gamification of learning, however, refers to the application of game principles and methodologies to help students learn and better. Simplistically put, they make learning more exciting by adding narrative arcs, reward systems and opportunities for growth and collaboration, just like in a game. The gamification of education and learning has been shown to result in increased connect and engagement on part of the student, resulting in more attentive learning and consequently more positive learning outcomes.

Advantages of Video Gaming for K-12 Students

1. Better communications amongst students

Most video games involve some degree of interpersonal communications these days. This is especially the case with team games or multiplayer games that have become more popular recently vis a vis single player games. Video games thus often involve players having to become more and more comfortable with communicating with their peers, sharing information, pitching strategic ideas, engaging in debate – all skills that would come in handy in both their academic and professional careers. Video games also encourage a variety of communication styles across multiple channels – from text-based instant messaging within the game or using a chat client, to using conference calls like Team Speak or Discord, to video chats for those who like to stream their games to an audience on a platform like Twitch. Getting comfortable with these varying modes of communication is highly useful in an increasingly connected world.

2. Improved spatial awareness

Video games do not just help improve soft skills like communication. Many academic studies have shown that games help build motor skills like spatial awareness by the very way players engage with the game. For instance, imagine a first-person shooter game that places players in a war zone where they have to seek and capture or destroy certain targets. Players quickly learn how to spot these targets amongst plenty of clutter and distractions within the game. Repetitively engaging in such tasks helps players improve their inherent motor skills all while entertaining themselves. This improvement in motor skills also helps outside of the game – faster reaction time and better spatial awareness help both in academics and extracurricular activities within the school, giving some students confidence in their abilities.

3. Increased teamwork and team orientation

A majority of video games out today tend to be team player or multiplayer. This means that most video game enthusiasts today play their favorite video games collaboratively with friends and other players from across the world. Often, the game is also built to be played and won in a collaborative fashion. Players of the video game take on roles with strengths and weaknesses and band together to achieve goals and acquire points. Part of this process is understanding how to work in a group for the collective common win. This means that everyday players of such multiplayer or team-based video games are building their collaborative and communications skills. These are soft skills, yes, but they are vital for where these future workers will end up – working with colleagues on larger scale projects at their jobs. Video games thus help players build a sense of loyalty towards teamwork and teaches them how to be effective working in them.

4. Better problem-solving skills

These days, most video games have a goal to be achieved or a quest to be completed. Players work over long periods of time patiently in order to acquire the skill, knowledge, and experience to be able to successfully achieve these goals or complete their quests in order to win these games. Along the way, blockers and challenges are thrown up in the game that users must learn how to solve applying everything they have learned so far or through trial and error. This kind of problem-solving skill is honed over many hours of playing games. Such skills are easily transferable to the working or academic world, where users are no longer intimidated by problems. Instead, there is a mindset change inculcated through long hours of playing video games that help them view problems as challenges to be overcome and that they are capable of overcoming.

5. Learn how to work consistently

Parents and teachers often complain about how video games are a waste of time and energy for students. But another perspective to take here is that video games do require time and effort – but that is because players only improve their skills and outcomes by practicing consistently over long periods of time. This same ability can then be transferred to subjects of their interest and things to be learned if student curiosity is sparked by teachers and parents in innovative ways. In many ways playing video games is the first time a student will learn the value of hard work and consistent practice – a lesson they will carry with them throughout the course of their academic and professional careers.

library management system

Library Management System in School ERP Software

Do we need a library management system?

What is a library management system?

On some level, a library management system is the digital manifestation of a functioning library. It is a tool or a platform that performs all the functions of a library in an automated and organized fashion – from issuing or checking out of books to keeping a catalog of all books the library contains to levying fines for late returns of books. A library management system can be a standalone tool or platform or part of a school ERP system or software in the form of integration or plugin. The most robust school ERP system will offer a library management system in one form or another these days.

In this blog, we will discuss the following:

  1. Why do we need a Library management system?
  2. Key Features of the Library management system

Do we need a library management system?

Considering how the process is driven and detail dependant library management is, having a library management system in place just makes logical sense. A library management system is perfectly adept at taking on the many repetitive and predictable processes and tasks that are an endemic part of running a library. It is thus advantageous to have a library management system in place, just based on its very nature.

What are some features of a library management system?

The advantage of a library management system comes from the very services it offers. Some key features of a library management system are discussed in further detail below:

New to Fedena: Learn how to set up library module in Fedena

1. Fine Receipt

A robust library management system like Fedena is easily able to generate fine receipts for fines paid on the late return of books borrowed from the library. This reduces the burden on librarians and the likelihood of human error in the issue of fine receipts.

2. Issue and renewal details

The library management system is able to track, retain and store all issue and renewal details of all the books and materials in a library – essentially ensuring easy lookup of any book or materials that are required by a patron of the library.

3. Barcode integration

All barcodes on every library material – like books and other records – usually has a barcode attached to this. This barcode is integrated into the library management system making the tracking of books easier and ensuring the smooth interface of the library with the library management system.

4. Tracking of book status

What is the journey of a book? Where can a specific book be found? All this information can be found within the library management system at a school. The library management system tracks the status of the book, because of the aforementioned barcode integration, and is able to swiftly and accurately give information about the whereabouts of a book in question.

5. User Defined Privileges

The library management system is not a one size fits all tool. Instead, one is able to classify users by type within the library management system itself and define what they have access to and not, amongst other privileges accorded to them by category. For instance, a teacher may be allowed to check out more books than a student at a time and a library management system correctly identifies that at time of check out.

6. Export data

It is not enough to just keep track of books for a library management system. Better libraries can be built based on the reports the library management system generates, since it is all data that indicates how the library is currently used, points towards future needs and identifies gaps in the library management based on usage data entirely.