Rajagiri College of Social Science

Case Study : Rajagiri College of Social Science (RCSS)

Learn how the prestigious group of Institutions in India – RCSS uses
Fedena solutions to automate their higher education departments with
thousands of students and millions of dollars in online fee transactions.

About Rajagiri Group:

Drawing inspiration from the founder, St. Kuriakose Elias Chavara, a great visionary, reformer and religious leader of the 19th century, the Carmelites of Mary Immaculate (CMI), the first indigenous religious congregation for men in India, dedicated themselves to education at all levels. At present, their mission of education comprises a vast network of 448 institutions – including over 200 schools, 14 university affiliated colleges, 1 engineering college, 12 technical institutes, 1 university, 2 medical colleges, 3 B.Ed. colleges, 5 special schools, 18 non-formal educational institutions and 17 cultural centers spread all over India and beyond.

Rajagiri College of Social Sciences (Rajagiri) was established as a result of
the indefatigable industry and foresight of the CMI. The School of
Social Work is one of the pioneering institutions in South India, establishing
programmes and setting the standards for the field.

The School of Management is nationally ranked and recognized. The School of Computer Science and the School of Library and Information Science maintain the axiomatic spirit of Rajagiri – ‘Relentlessly Towards Excellence’.

Challenges Faced:

  1. Management of multi-school operations through single platform
  2. Features customization
  3. Easy implementation and reliability on sales support.

Download Full Case Study, to check the Solution Implemented by Fedena.

school erp system

School ERP System to Manage the Time-Eating Tasks in Institution

Why School ERP Systems?

As an educational institution, there are several complex issues that you tend to face and the best way to tackle them is surely a school ERP system. This is the day and age of technology and it is only going to be even more applicable in the days ahead. In such a context it can be said that educational institutes all around the world are now starting to understand the role that technology can play in their field of work. They know that it can be really beneficial for them to carrying out their tedious processes in a smooth manner.

  • The best parts of these systems

The best part of a school ERP system is that you would be able to do the work in a manner that is engaging and effective at the same time. On a daily basis admins have to manage the multiple tasks. In order to make sure that they are able to manage such huge amounts of cumbersome work in a more effective manner it is very important that they adopt technology to the highest possible extent.

  • Not just any technology

It needs to be kept in mind in this context that just any technology would not solve the problems that they face. The technology that schools should use for such purposes has to be the latest and the best as well. So that institutes stakeholders such as teachers, admins and other employees would be able to do their work in a more effective and efficient manner.

Types of Problems Educational Institutes Face

There are so many issues that a school faces and it can be  easily solve with the implementation of  school ERP software in their school structure. For instance, the paperwork which admins manage manually eats lot of their productive time. Managing a real time communication is also a major issue for them. The same can also be said of the registration process, during the new admission season  manually managing the whole process become tedious task for admins. As there is a lot of data related to students that admins have to take care of and later maintain it on regularly basis, so that the information can easily be track-able and viewed in a single click.

Some other issues that school faces

Sometime schools also faces trouble in managing and keeping a track on the fees payments. In much, the same way evaluation and course management are major issues for them as well. The last, but definitely not the least, name in this regard would be that of decision making on a real-time basis.

How can these issues be tackled with a School ERP System?

In most cases, in an educational institute the administrative staff spends most of its time in doing paperwork and that too, on a manual basis. This is where a school management system can prove its worth in the proper sense of the term. With such software, you can easily make sure that such time consuming and repetitive processes get automated so that the staff would devote their precious time on some productive work. With a school ERP,  institutes can easily automate the registration process. This means that no longer do your prospective students need to stand in queues on the day when the registration is being done. Students can easily perform the entire process online.

  • Paying the fees and such other important work

With school ERP, students can pay their fees, enroll themselves in your school, and submit the assignments  at their convenience.

One of the major challenges that a school faces is that of creating curricula for various classes and then evaluating them to make sure that they are being beneficial for the students. There is a lot of work that goes into the same such as homework assignments, evaluations, and examinations. When your ERP system is a robust one you can complete such work with very few resources.

Recap: How to manage school branches using multi-school ERP system?

  • Managing the admission campaigns

As far as admissions are concerned there is a lot that schools have to do. They have to take care of the inquiries and then get going with the follow-ups as well. One thing is for sure – this is never really an easy task to accomplish. In fact, this is the reason why there is always such a high possibility that schools may miss out on their admission related targets. However, if you have an automated ERP system that is meant for schools your job would automatically become a lot easier.

This way, you would have no problem whatsoever in managing admission campaigns as well as the inquiries. You would be able to take care of the follow-up process as well and your targets of admission would be met a lot smoother as well.

  • Great communication with all the stakeholders

By using a school ERP system you would also be able to communicate really well with all the stakeholders in a school such as the students, their parents, and your own staff. You can accomplish this through means such as internal notifications within the system itself as well as SMS (short message service), and emails, to name a few. This also brings down any gap that you may have with others in terms of communication. In fact, this can also prove to be effective when it comes to communication gaps that the other important stakeholders may have between themselves. As far as student data is concerned there is indeed a lot of data that a school has to take care of.

Conclusion

There are leaves and attendance galore. This also means that the schools have to do plenty of research in order to make sure that the work is done in a proper way. Since the school ERP systems work in an automated way it becomes easier to create profiles of students and manage them as well.        

So, as you can see, there is basically nothing that a school ERP system would not help you do.

     

Cloud Computing In Educational Institutes

Top Unbelievable Benefits Of Cloud Computing In Educational Institutes

Among technologies that have revolutionized the digital world is cloud computing. According to a definition on Wikipedia, cloud computing can be described as “a model of computer data storage in which the digital data is stored in logical pools. The physical storage spans multiple servers, and the physical environment is typically owned and managed by a hosting company.”

However, for the most of us, cloud computing is strong associated with organisations, offices and large foundations. Most people do not associate cloud computing with educational institutes and most people are unaware of the benefits of cloud computing in education.

Over the past few decades, education has gotten a lot of impetus by the government and this is one of the reasons that this sector has grown and evolved. But, one of the biggest challenges is modern schools and colleges is that lack of digital infrastructure. This is because the maintenance of IT infrastructure needs a wide range of hardware and software with ample investment and skills to support them.

One easy solution to most technical and IT related problems in schools and educational institutes is integration Cloud computing in education. It essentially means setting up the various computing resources that can be physically located at any place, but yet digitally shared in a seamless manner. It means the creating of a unified framework where all the school, student and staff relation information can be effectively saved and kept in a secure manner.

Benefits of Cloud Computing in Educational Institutes:

  • The cloud computing with educational institutes guarantees that students, teachers, school staff, and parents have access to basic school related data utilizing any gadget from anyplace. The computing empowers the aforementioned audience  to do numerous activities effectively such as sharing classroom related files, service computing, creating and managing classroom collaboration systems, and online education and teaching.
  • In this system, an online classroom can be easily created for training and this classroom can be held electronically and between human and computer. These classrooms are secure, flexible to changes in conditions and goals and have a lower cost of implementation.
  • The use of Cloud computing in education ensures that the delivery of various services needed by the school is done efficiently and quickly.
  • The use of this technology enables the classroom teachers to quickly arrange and organised learning that is based on the performance data of each student. The teaches can personalize the lessons using the data and ensure that they are able to understand and tend to each student’s unique learning style.
  • Another benefit of using Cloud computing in education is that the classroom teachers have access to technology that will help them to standardize processes, provide access to centralized information data centers and this will go a long way in increasing the reporting consistency.
  • The use of cloud computing storage in schools also helps to diminish and minimize the costs of running the school on a day to day basis. (One of best focal points of cloud computing is the software-as-an-Service (SaaS) model. This model makes numerous product projects accessible either free or on an easy membership premise, which considerably brings down the expense of key applications for students in the school. It allows the students access to office applications without have to pay for installation, maintenance and updates for per user. This is one way to lower the cost by facilitating service delivery at a lower cost than traditional infrastructures and achieve greater economies of scale.)
  • It also ensures that the IT team is aware of all the services being used and the team can accordingly decrease any unnecessary ongoing operating expenses by paying only for the services use by they school.
  • Cloud computing with educational institutes is that is reduces risk and enhances security in the school. The cloud security helps the IT teams to only recognize and eliminate risks in the system but it also enables them to create consistent security policies across all the branches of the school. These security policies can them be easily enforced with up-to-date threat intelligence, high scalability and an improved performance of the school security systems

What cloud computing with educational institutes also does for schools and educational institutes is that they help to reshape the teaching in the classroom through greater opportunities for collaboration. The use of a cloud-based educational system offers a wide portfolio of cloud services that help to create a vibrant and a rich interactive learning environment to any student, sitting in any remote branch of the school. These cloud computing with educational institutes make teaching and administration of a school a lot easier than ever before. Even for schools that are looking to organised training courses for the teachers, can do so over the cloud in a cost effective way and across geographical boundaries. Cloud computing can open up a completely new universe of learning to students while reaching out to  more and more diverse students across geographies and locations.

Today, implementing cloud computing technologies in schools and educational institiues is a way to create a framework for schools in which they can offer the best to their students, parents and teachers. The cloud computing technology ensure that it check the requirements of the school and meets them in a way so that each students gets the best of the school.

School can utilize the cloud technology to convey better school administration systems that work efficiently with few IT assets while reaping multiple more benefits.

 

Multi-School ERP System

How to Manage School Branches Using Multi-School ERP System?

Multi-School ERP Systems help create cohesive experiences

What is a multi-school ERP System?

School ERP systems that can be used across multiple school branches or outposts are called multi-school ERP systems. These multi-school ERP systems ensure that multiple branches of a single school work efficiently and uniformly, no matter how far flung these branches are compared to each other. Multi-school ERP systems are built for schools with multiple branches who are seeking to recreate a similar, cohesive experience for all students across branches of their school. Multi-school ERP systems also help systemise some processes and rules across branches to ensure that students have a uniform learning experience across branches. The quality of education a school imparts is thus managed well across branches when a multi-school ERP system is in place.

What is the purpose of multiple school branches?

It is not uncommon for successful schools to open up multiple branches or commonwealth universities of the original school. There are multiple reasons for this.

First, good schools are often in high demand, which means that opening a branch of the school can help meet the needs of a growing student body.

Second, in times of cities exploding in size and population, good schools can often seem physically inaccessible to students living in far flung localities. This means that students in these localities are missing out on a good education or have to be content with local schools that might not meet their needs. With schools that have multiple branches, students get access to some choice in education, instead of having to settle for what is available.

What use is a multi-school ERP System?

A multi-school ERP can be used to manage multiple school branches across geographies and timezones efficiently and systemically. 

Can’t I just use separate School ERP systems?

Detractors would question the use of a multi-school ERP system when individual school ERP systems could be implemented at each branch of the school instead. While this seems like a far easier decision to make, since it does not require buy in from multiple branches of the school in question, it would actually result in a lot of inefficiencies in the long run.

While branches exist in an individual capacity and run independently, it is important to remember that these are not different schools or different branches. Branches of a school function under the same mandate and are committing to providing their students the same learning experiences across branches. To be able to ensure this, schools have to be able to ensure that processes, rules, regulations, and facilities provided across schools to teachers, administrators, non-education staff, and branch management are uniform – this begins with ensuring that the school ERP system in place at each of these branches is a multi-school ERP system.

Using a multi-school ERP system ensures that processes remain the same across branches, which trickles down to systems, rules, regulations, and ultimately teaching. A greater sense of unity is also the overall result when a multi-school ERP system is put in place.

What features does a good multi-school ERP system offer?

  • Common plugins across branches

One key advantage of using a multi-school ERP system is that plugins chosen as add ons remain common across branches. This means that a Library plugin used by the main branch will function the same way across subsidiary branches, resulting in a library system that is robust and resourceful thanks to its collective strength. What is more is that the administrator of the multi-school ERP system can assign permissions for plugins per his discretion and what each branch in the school system actually means.

This means that customised usage of plugins across schools is also possible, since permission to use said plugins in the multi-school ERP system will be granted per the need and requirement of each of the subsidiary branches. This level of uniformity yet individuality strikes that tricky balance needed between multiple branches of a school system and can only be made possible by a multi-school ERP system.

  • Multiple payment gateway for smoother transactions

One of the biggest hassles for any school, college, or educational system is the entire process of fee payment. There are multiple reasons for this – from a process fraught with red tape and paperwork to addressing the minute, detailed individual needs of each students that a school is honour bound to address.

A multi-school ERP system resolves a lot of the issues that are related to the technical aspects of fee payment – from calculating deductions and extra fees levied on a student by student basis, to generation of fee reminder, to providing a simple payment gateway that is accessible from any device at any time from anywhere by parents, to even generation of fee receipts once the fees have been paid.

These are all tasks that a school ERP system would ordinarily handle, but when multiple branches come into play a multi-school ERP system should be deployed. This is because with a multi-school ERP system, multiple payment gateways are assigned to each branch school thus making fee collection get dispersed amongst branch schools (and be customised to their needs) but also all of it is funneled to the parent school since it is all happening on the same platform – the multi-school ERP system.

Recap: How school ERP system ensures the safety of the students?

  • Setting up SMS alerts in one go

SMS alerts are used in school to ensure swift, private, reliable communication between various stakeholders at the school. Since SMS alerts are often used to convey emergency information, it is vital that these function flawlessly.

With a multi-school ERP system, SMS alerts can be set up in one go for all branches in the school system – this ensures that in times of emergency, all students across branches in the school system receive the same information at the same time. With a multi-school ERP system in place, SMS notifications become a reliable source of information that parents can trust.

The same goes for all email notifications for all branches of the school. The multi-school ERP system can be set up in one go to function in exactly the same way for all branches of the schools ensuring that parents can rely on both SMS and email to inform them of happenings at school.

  • Multiple Admin Profiles

Just because a school system has many branches does not mean an overburdened staff at the parent school or a dysfunctional day to day working for subsidiary schools. A multi-school ERP system ensures that multiple admin profiles can be set up for each branch school to ensure smooth workflow that caters to individual needs of the schools.

How School ERP System can ensure the safety of the students?

Over the past few years, our newspapers have been filled with horrifying articles that point towards the lack of safety standards and security precautions in schools. Today, parents and educators across the world understand that the school ERP software is pivotal to creating a safe and a secure learning environment for students. As schools work towards this goal of ensuring the safety of their students, staff and all their data, schools and other educational institutes need to create strategies and make diligent efforts to ensure that their school and the school campus is safe and secure.

In this regard, a school ERP system is charged with the safety of all school and ensuring that they protect them from physical and virtual attacks and intrusions:

  • Protecting the data of the school

Educational institutions are privy to a lot of confidential information, especially, information related to their students – addresses, financial details, banking details, academic records and lots more. Unauthorised access to this confidential student information can be a major data security breach that can have far reaching repercussions on the students, the staff and even the reputation of the school.

Using the ERP software for school data management is a great way to protect the data related to the school by allowing access to only authorised personnel. Limiting access to sensitive information with permissions that can easily be granted and revoked in your school management software is one of the ways that a school ERP system keeps the information safe. Similarly, the school management software also allows to track who accessed what information and highlights any irregularities when they happen.

  • Visitor management for the school campus

A school ERP system allows for schools and colleges to have a visitor management system for their campus.  This essentially starts with providing a photo-biometric identification to all the registered parents, guardians and friends of the students. This ensures that when the respective parent or guardian comes to pick the kid, the biometric verification provides additional security.

Another security function of this feature is that it keeps the schools, parents and guardians updated about the various guests who visit their children updating the parents about their visiting hours and purpose. This is a great way to stay vigilant about the security of the visitors who visit their kids and keeps the school’s security team updated about the various visitors on the campus.

  • Transport security for schools

One of the biggest advantages of using a school ERP software is that it imparts the mobile application to connect the parents with the students accessing the transport module. It allows the parents to track their children when they are commuting to school and it helps to locate them in the school vehicle using the mobile application at any given moment during the journey.

The school ERP system provides the transport management feature to keep a track on the buses, their real-time location and then provide this essential data to the authorities and school management. This feature is important to allow for quick responses to breakdowns, accidents and other emergencies that may take place during the commute of the students. Additionally, this real-time visibility also helps the school monitor bus speed and help improve school bus safety and driver accountability at all times.

Thus, the school ERP system also keeps a tab on the transport system of the school and offers complete peace of mind to the parents.

  • Constant communication to the parents

Various advances in technology including a school ERP software has dramatically changed the communication takes places between the school, teachers and parents. A few years ago, the famed school diary was the only way of communication between parent and teacher. However today, the school ERP have features that allow schools to send or broadcast SMS alerts and automatic messages to registered parents.  This features then ensures that students and their families are immediately and automatically informed of emergency situations is a critical capability that is essential to the maintain a sense of safety in the school and giving parents the much needed peace of mind.

Recap: How school ERP software improve student’s results, teaching and course quality?

  • Offering Network security to the schools

Today, most schools and colleges have large campus that are spread across geographical locations. For such large educational institutes, the security system includes large and numerous networks that manage the various safety and security issues. From video monitoring, paging systems, backup systems, the security features of their schools often have a piecemeal approach that while intended to strengthen preventive methods, reduce responsiveness and spread the responsibility to far and thin. It is therefore essential that schools need to leverage their IT infrastructure to strengthen defence over time. This can be effectively and efficiently done by centralising management and monitoring, with the help of a school ERP software

A school ERP system offers an integrated approach can help improve collaboration throughout your various school campuses and build a single network infrastructure. This approach not only helps the schools enable adaptive threat defences when necessary, but it reduces costs improves communications and allows for faster responses when needed.

Thus, the use of a school ERP system is one of the most effective ways to maintain tighter controls on your physical and virtual environments and provide schools with a a solid foundation that will allow them to focus the students

Today, for schools it is important to create a learning environment for the teachers, students and the staff that is safe and secure. This not only creates the optimal learning and teaching environment, but it also enhances the reputation of the school and one that offers the students all a safe and secure learning environment.

school erp software

How school ERP software improves student’s results, teaching & course quality?

See better outcomes across the board with a school ERP system

What is a school ERP software?

A ERP software for school system is a kind of educational technology, i.e. software that is built to specifically meet the diverse needs of an educational institution. In School ERP system, ERP literally stands for enterprise resource planning – which implies that the school ERP system helps the school plan the usage of its resources more efficiently. School ERP systems are thus a tool or platform that helps the school manage its processes and actions in a way that is most efficient while also being effective.

School ERP systems help schools in many ways by just taking over this aspect of running a school – when the processes of a school run smoothly, the school itself runs smoothly. Thanks to the ERP system, a school can provide a consistent and dependable teaching and learning environment for all of its stakeholders.

Does your educational institutional need a school ERP system?

Whether your school needs a school ERP system can only be answered by a comprehensive and honest assessment of your schools needs. Without this broad assessment, a school ERP system would become an impulse purchase. Further, the effective use of a school ERP system cannot take place without first understanding the needs of a school in entirety. This is why a comprehensive and honest assessment is recommended before a school ERP system is purchased.

Why comprehensive? The school ERP system is a tool or software that needs to be useful for the school, as a whole. Schools are notoriously facing constant budget costs and financing issues, which means any financial outlay must be justified. Understanding the needs of the school at every level and for every stakeholder in the school is necessary to fully understand the needs of the school.

Why honest? It is quixotic to think that an organisation will operate perfectly and without error day after day for years on end. It is natural for any large organisation, like a school, to run into hitches or have niggling issues that need to be addressed. However, to begin addressing these issues, a needs assessment is needed that is a realistic representation of the actual gaps in functioning that the school needs to bridge.

Who benefits from a school ERP software and how?

After a comprehensive and honest needs assessment has been conducted, it is important to understand why and how a school ERP system could benefit each stakeholder in the educational ecosystem. Below we explore these stakeholders and specific institutional issues that are resolved by their use of a school ERP system:

  • Students

Students benefit greatly from a school ERP system because they get to learn in the most perfect learning environment – one that is consistent, predictable and well-organised. A well-structured and highly organised environment is necessary to facilitate learning for a student, and a school ERP system makes achieving this kind of environment easier.

How are Student Results affected by a school ERP system?

Thanks to how school ERP systems benefit both students and parents, student results are where schools will start seeing a real difference. When students are set up for success through the provision of an efficiently run school, it creates a learning environment that allows them to thrive. School ERP systems thus have a noticeable effect on student results – which in turn can be tracked more efficiently using the same school ERP system, resulting in a system of learning that has children performing their best.

  • Parents

Any parent will tell you that one of the most impactful stakeholders in a child’s learning is the parent. Making a parent a key part of a student’s learning plan is necessary to achieving success and nothing ensures seamless cooperation between school and parent like a school ERP system does. Parents are able to stay engaged with teachers and their student on an ongoing basis thanks to the tools that were built for them in a school ERP system – from one on one communication with teachers to real time tracking of their student’s transport to and from school, a school ERP system is a parent’s choice companion when it comes to educational success for their child.

  • Teachers

Teachers derive great benefit from a school ERP system because of how it so nimbly reduces the administrative burden placed on them as part of their teaching duties. From marking attendance to uploading report cards, a school ERP system just takes over a variety of administrative or ancillary duties that teachers are often saddled with. A school ERP system also ensures better connect between students and teachers through easy creation of study groups, highly accessible course materials and personalised one on one communication between teacher and student at any time.

How is teaching affected by a school ERP software?

Thanks to this reduction in burden on the teacher due to the implementation of a school ERP system, teachers are now able to focus on the most important part of their job – teaching. The school ERP system also makes teaching more modern – teachers can be more personalised in their teaching with the school ERP system enabling continous one on one learning, multimedia materials can be shared within the school ERP system, etc.

Recap: Top alerts institutes immediately activate in their school ERP software?

  • Administrative Staff and Management

Administrative staff are no doubt the primary beneficiaries of a school ERP system. After all, the school ERP system was built to take over processes and execute them without any error, something human administrative staff may not be able to do as consistently. School ERP systems thus reduce the burden on administrative departments that are overwhelmed by repetitive processes.

Management benefits from the ERP system also, just because its use reduces the burden of day to day repetitive processes on overburdened administrative staff freeing them up to prioritise longer term projects. It might also demonstrate that some departments are redundant, eliminating labour costs and reducing overheads for management bottom lines.

How is course quality affected by a school ERP software?

Finishing a course has never been easier for students or more efficient for teachers – the school ERP system is a course management system all by itself, handling everything from course scheduling, sharing course requirements, timetables, materials, sending out course alerts, and sharing learning statistics at class, course, and batch levels.

The school ERP system makes it much easier to engage with the mechanics of taking a course and successfully adhering to the schedule and completing it, overall improving the course quality. The school ERP system is revolutionising the very experience of taking courses and learning.

alerts in school ERP system

Top 7 Alerts Institutes Immediately Activate in School ERP system

Get to know your school ERP system’s alerts

What is a school ERP system?

A School Enterprise Resource Planning system or school ERP system is a technology, tool, or platform that is used to manage a large variety of day to day functions in an educational institution like a school or universities. This includes everything from admissions to alumnus management. The school ERP system is the first step a school can take in embracing technology that will make it a more functional school. Using school ERP system technology the school can manage all its functions easily, from any time and anywhere at a much lower cost than its current expenditure or budget.

What are alerts in a school ERP system?

Alerts in a school ERP system can refer to any kind of notification that is sent out by the school ERP system to some or all of its users. These users include almost all stakeholders in the educational ecosystem – from parents to teachers, to students, and even non-educational staff, like management and administrators. All these stakeholders have performed time-based functions within their school ERP system and being able to receive a notification via email or SMS is a way to ensure they remain on track with their tasks.

Why do we even need alerts in a school ERP system?

Alerts are not just a way for users in the school ERP system to keep track of ongoing tasks and their current status vis a vis competition, they are also a way to effectively communicate with people and have their attention no matter where they are. Alerts thus become more than just a time management or organisational tool. Instead, the transform into effective management tools in themselves backed up by the powerful engine of the school ERP system. Alerts help integrate personal attention with the functionality of the school ERP system.

What are some school ERP system alerts you should set up for your school?

Read on below to see why these are the top ten recommended school ERP system alerts:

Fees Payment Alert

Fee payment is one of the most important, yet time and labour consuming processes. Even with a school ERP system software that helps you calculate and generate fee bills, it is difficult to catch the attention of busy parents with yet another notification from the school ERP system. Setting up  an email or SMS alert helps to stand out from the flood — setting up a fee bill and fee payment alert helps parents keep track of this important aspect of schooling.

Attendance Alert

Attendance is one of the key aspects of learning. Multiple research studies show that high attendance results in higher test and exam scores and better learning outcomes for students. So how can your school ERP system help with maintaining a good attendance record? The first step is to keep track of attendance records of all students. But when e-mail and SMS alerts help parents and teachers keep track of student attendance more easily it results in better outcomes. Whether it setting up alerts for any unexplained absences or just sharing attendance record, attendance alerts help better attendance become a reality.

Emergency Alert

This is the alert that would be the most familiar one to most people who use a school ERP system – emergency alerts are again email or SMS notifications that go out from the school management to parents, students, or both, about any emergency information that needs to be conveyed to them. While functionality may change from school ERP system to school ERP system, emergency alerts are usually automatic – they do not have to be turned on but could be turned off. Emergency alerts should be used for genuine reasons in order to ensure that the school ERP system will be perceived as annoying, rather than useful.

Meeting Alert

Your school ERP system can help you get more organised in the day to day setting you up for success at school. Meeting Alerts are key to keeping track of all commitments that involve the presence of another person. A school ERP system will send an email or SMS alert to the concerned person with the information necessary to keep them on track for all their daily meetings.

Timetable Alert

Much like the meeting alerts your school ERP system software can send out, you can also set up alerts for the timetable that your school ERP system has scheduled based on your enrollments and classes. Your school ERP system will send out an email notification or SMS notification – which both function as alerts – to your inbox or phone. It will alert to upcoming classes and related information so you can go about your day in an organised fashion.

Birthday Alert

Many schools say that they are a home away from home and that the school fraternity is like a family. Small touches like birthday messages help maintain this community feeling amongst members of the school fraternity. But it can be quite difficult to keep track of the birthdays for large educational institutions. This is where your ERP system for schools can really help. Set up birthday alerts that will function as email or SMS reminders for every student and teacher’s special day.

Recap: Handling transport system using school management system

Transport Alert

A school’s responsibilities extend beyond the school into transport to and from the school. Parents, understandably, are ensuring the safety and security of their child. How can a school ERP system help with this? You can set up transport alerts in your school ERP system that will alert you to the comings and goings of a student. The alert will notify you through SMS or email notifications sent out in real time so you are aware of where your student or child is at all times. These alerts help keep students safe and secure while they focus on learning, ensuring no disruptions due to threats or delays. Transport alerts are also efficient since they help plan pick ups and drop offs in a more realistic manner – these means that the journey is also smooth since guardians know when to be prepared for their transport to arrive for their child or student.

Transport System Using School Management System

Benefits Of Managing The Transport System Using School Management System

How can a school management system can help a school function in a more effective and efficient way?

School today function in smart ways. The use of school management systems has enabled schools to function in ways that are efficient – saving time, money and other resources. Many schools across the world are also opting for a managing the transport system using school management system.

But What Is A Transport Management System?

A Transportation management system uses online software to manage transport operations for organisations including schools and educational institutes. They help in controlling the day to day processes involved in transportation and make real-time execution of the transportation system a lot easier.

  • Safety And Peace Of Mind To The Parents

One of the biggest advantages of using a transport management system is that it uses the school management software mobile application to connect the parents with the students using the transport system. This enables the parents to track their children and locate them using the mobile application at any given moment during the journey.

This assures parents about the safety of their children and managing the transport system using the school management system offers complete peace of mind to the parents.

  • Exact Scheduling

Managing the transport system using the school management system helps the schools to notify the parents about the exact pick-up of the students in the morning as well as the correct drop off time in the afternoon. This ensures that the parents or the caretaker is available at the gate at the right time.

In case of an emergency, if there is a change in the schedule then the parents get an automatic update via SMS and email, thus keeping the parents informed at all times

  • Improved Routing

Using the transport management system schools can allocate buses on various routes in the most efficient manner ensuring that they are no overload of students or shortage of busses on any school route.

Any changes in the schedule of the buses can be managed effectively using the school management system. This improved routing helps save fuel and costs for the school in the long run.

  • Improved tracking of the school bus

Using the transport management, schools can easily track the busses and accurately reporting bus locations and provide real-time data to the authorities and school management. This allows or quick responses to breakdowns, accidents and other emergencies that may take place. Additionally, this real-time visibility also helps the school monitor bus speed, and help improve school bus safety and driver accountability.

  • Consolidated reports

Managing the transport system using the school management system offers school management regular reports related to the functioning of the transport system. This report, that is available at the click of a button can include various details such as driver punctuality report, vehicle utilisation reports, Vehicle halt reports and lots more.

Recap: Unexpected benefits of integrating school ERP system with RFID

  • Bus Fees Tracking

Using the school management software is also a great way to school authorities to track the payment of the school bus fees and issue receipts for the same at the click of a button.

With the help of a school management software and a transport management system, schools will not only function more effectively, but they can also work towards creating a safer transportation system for their students and their staff.

 

Case Study: TVTC Zambia is Now Powered by Fedena

About TVTC (Technical and Vocational Teachers College)

Established in the year 1975 in Luanshya, Zambia, TVTC or the Technical & Vocational Teachers’ College is an affiliate of the University of Zambia and hence, all the College Diplomas conferred by the college are underwritten by UNZA. Plus, the college also has an affiliation of the Zambia Institute of Chartered Accountants (ZICA) and the Zambia Institute of Marketing (ZIM).

TVTC’s main aim is to provide vocational teachers’ training to the people and serve the institutions under the Department of Technical Education and Vocational Training in the Ministry of Science, Technology and Vocational Training. A management board through the Technical Education, Vocational and Entrepreneurship Training Act No. 13 of 1996 was established in the year 2000.

 

 

 

 

 

 

 

Challenges Faced: 

  1. Lacking an automated system which would manage academic activities and other processes hassle free.
  2. Missing adequate on-site training support
  3. Customized plugins

Download Full Case Study, to check the Solution Implemented by Fedena.

school ERP system with RFID

Unexpected Benefits of Integrating School ERP System with RFID

School ERP system with RFID takes processes to the next level

What is RFID?

RFID is short for Radio Frequency Identification. It is a technology that uses radio waves to read information stored on a RFID tag attached to an object. The reader does not need to be in direct contact with the object, but instead can read it from several feet away.

In schools and educations, the RFID tag is usually attached to a student’s identity card, since that is an object that is on their person at all times. A school ERP software system with RFID integration can then track the use of this RFID enabled identity card to track student movements and actions.

Why integrate RFID with one’s school ERP System?

But why use a school ERP with RFID integrated at all? Simply put, using a school ERP software with RFID integrated helps better track the actions and movements of students since it is all automated. There is a reduction of reliance on human input or commands to initiate or move along processes in a school ERP system with RFID.

Below we discuss in detail three unexpected benefits of using a school ERP system with RFID:

Automated Attendance Reporting

The most obvious and impactful consequence of using a school ERP system with RFID integrated is that attendance habits of students are more easily tracked. Imagine a school or college where a student uses their RFID enabled identity card to enter and exit the school – the school ERP system with RFID integration is able to log every entry and exit by the time of each system automatically.

In fact, the same type of tracking by a school ERP system with RFID can even be done at a more granular level, if they are using classrooms with RFID entry and exit tracking, use of special equipment that has to be checked out using RFID identity cards, and even on transport, like schools and buses.

Attendance reporting is not limited to daily updates. School ERP system with RFID can also be used to track attendance on a monthly or yearly basis – sending out reports of trends and concerns the school may have.

Automatic integration with SMS

Parents, teachers and management can rest easy about the comings and goings of their ward when a school ERP system with RFID is in place. Automated alerts can be sent out via email or SMS (text message) to concerned parents, teachers and non-education staff through the school ERP system with RFID based on student movements that are tagged through their RFID enabled identity card. No more cutting class or missing child alerts – instead all updates are tagged by time and place, thanks to the school ERP system with RFID.

More Intricate Access Permissions

School ERP systems with RFID also make demarcation of access and permissions much easier than ever before. Instead of having to log in a request or having a human administrator define access and permissions for each user turn by turn the school ERP system with RFID reads the identity card of the student, teacher, administrative staff, or parent in question and allows or disallows certain actions accordingly. With a school ERP system with RFID this is not just within the platform itself, but also extends to physical locations where RFID readers are attached – a person who does not have permission to access a specific room containing sensitive material like payroll and student information files, for instance, will not be able to access the room since the reader will immediately identify the individual as someone without the requisite permissions after checking with the school ERP system with RFID.

Recap: Things to consider before buying a School Exam Management Software

Automated HR and Payroll Processing

The wonders of school ERP system with RFID do not just limit themselves to permissions and access to physical locations. Your school ERP system with RFID integration can be set up to also automatically process updates to administrative departments or human resources about student and employee absenteeism and even process payroll based on the amount of absenteeism at the end of the month or year. This reduces the burden on human employees to track the leaves taken, absenteeism of students, etc – instead the school ERP system with RFID automatically tracks the presence of these individuals and sends out alerts, warnings, and payroll statements and processing automatically based on the information that has been collected over a given period of time.

school exam management software

Things to Consider before buying a School Exam Management Software

One of the first factors that you should take into consideration when you are trying to buy school exam management software for your institution is if it would be able to provide you a class-wise exam set up or not. With the best systems in this domain, you would be able to set up exams on the basis of the classes in your institution. Such a system would allow you to decide the subjects that would be included in a class along with the marks and grades for the same.

Grades and marks setup

This is also an important factor when it comes to determining whether a school exam management system would be suitable for your institution or not. The best products, in this case, allow you to declare the results in any way that you feel like. You can do it in the form of a grading system and the grades can be expressed in any way that you want to. It could be done on the basis of percentiles as well. For example, you can include 96 to 100 percent in the A grade and 33 to 38 percent in grade E.

Setting up examinations as and when you want to

With the help of a good examination management system, you would be able to arrange examinations at any time that you want to. You can conduct class tests, half yearly examinations, midterm examinations, and annual examinations with the help of such systems.

Generating exam date sheets

The kind of examination management systems that we are talking about over here is capable of creating date sheets for each and every exam that is conducted in your school. This, in turn, makes sure that there is no confusion at all. With such software, the specific dates that have been allotted for all the subjects can be defined properly.

Generating a final assessment and report cards

Result sheets are very important because they show how a student has performed throughout an entire academic session. However, for the staff and management people working in most schools, this is a major challenge in every sense of the term. But with a proper exam management system, it becomes a lot easier for them to perform such work without any mistake whatsoever. By using such software the teachers and staff are able to maintain examination and academic records, and this is how they are able to graphically represent how well the students are performing in these exams being held throughout the year.

Informing parents through various means

The best exam management systems are capable of informing parents regarding the results of their wards and they can do this through a wide variety of ways such as SMS and email to name a few. This is a highly beneficial feature for the parents since it allows them to be in the know about the academic progress of their kids. This also provides them with a fair idea of how capable their kids are.

Recap: Improve school security with blockchain technology

Defining the marks

A good exam management software system would allow schools to clearly define the pass marks and the highest possible marks for various examinations as well as subjects.

Setting up examinations on the basis of subjects

With the help of such a feature school would be able to define various subjects for different classes. They would also be able to codify various kinds of examinations such as the following:

  • academic

  • non-academic

  • optional

  • additional

  • theoretical

  • practical

Conclusion

There is nothing to deny that examinations are vital for all stakeholders to determine how well the students in a school are doing and with a proper exam management software system it is possible to execute such work properly.

school security system

How Blockchain Technology can improve School Security System?

Blockchain -The Fast Growing New Trust Technology That Can Improve School Security System

A few decades ago, people-maintained ledgers for their records. However, that is fast changing in the world of digital technology. Today, companies across the world are opting for blockchain technologies that improve, secure and verify a transaction or validate ownership of a digital asset in a public manner.

How it essentially works is like a large appended and decentralized ledger where new information can be written onto with new information. But the older data stored in blocks, cannot be changed. This is done by using cryptography to timestamp and link the contents of the newly added block with each block before it.

In other words, instead of uploading data to a cloud server like other systems or even storing it in a single location, blockchain breaks everything into small chunks. These mini chunks are then distributed them across the entire network of computers. Thus, making blockchain a digitally encrypted ledger that lacks a central point. Every node has a complete copy of this ledger, so disturbances in one or a few modes will not result in any data loss.

For educational institutes and school security systems, blockchains offer a number of advantages and can improve school system security

1)    Infrastructure Security

Blockchain technologies improve security systems in the schools by improving the infrastructure security. Today schools across the world are adding cameras to their buildings and playgrounds. Using a blockchain security that offers ledgers that are tamper-proof, schools can share security data across device large networks.

2)    School data and confidentiality

While Blockchain was originally created with a public distribution model and without specific access controls, there are many blockchain implementations that address the data confidentiality which is essential in schools.

Blockchain technologies improve security systems in the schools where data can easily be manipulated but encrypting the data with blockchain data that this data will not be accessible to unauthorized individuals. Thus, keeping student data such as names, financial fees details, addresses etc secure.

3)    Secure parent-school communication

Blockchain improves school system security to secure private information exchanged in by school authorities or parent-teacher in chats, messaging apps and through social media. While other chat medium offer end-to-end encryption blockchain can secure users’ metadata, which is randomly distributed throughout a ledger and cannot be gathered from a singling point making it impenetrable to hackers.

4)    Secure cloud storage

With the advent of online learning and cloud-based learning, learners and educational institutions are now storing more data online. blockchain technologies improve secure this cloud storage through encrypted tamper proof ledgers that secure the data and ensure that they are not altered with without authority

Recap: Quality tips for better school management

5)    Validation of educational degrees

Verifying an educational degree of potential students from a university can be a time-consuming process as one has to request graduate programs for certificate validation, which is quite a slow and complex process.

Schools using blockchain technology can make diplomas available to the students through a mobile application and students can easily share their credentials with others. Additionally, no can tamper or change their certificates due to blockchain encryption security, which is an effective tool against the increasing trend of fake

Due to the security features it offers, industries are investing in the blockchain technology. even educational organisations and schools are fast adopting blockchain technology to avail what tech gurus are now calling the ‘technology of trust’  .