school erp system

A School ERP System At Your Fingertips

Have you tried the Fedena School ERP System App yet?

This month, we have been talking about the trends in School ERP systems and education. Something we have noticed is an increasing move towards mobile across demographics. So it is not just our young teenagers who are obsessed with Snapchat, but parents on the go who want to check in on their children, or professionals who want to stay engaged with an increasingly globalized world and 24-hour workplaces.

School ERP systems cannot be left far behind. Parents want to have all-round access to their children, no matter where in the world they are. Teachers want to be able to quell any last minute exam fears by clearing doubts in real time. Children too want to be able to integrate their schooling into their daily lives. Gone are the days of being inaccessible because you are at school or work – we live in too connected a world for that now.

So what are the unique features that the Fedena School ERP system app promises its users?

It has all the features you are used to on the desktop version, tweaked to work on mobile intuitively. Let’s take a look at some key ones below:

Easier Communication

Your school ERP system offered a personal communication option that allowed you to directly connect with school personnel or students or parents for quick, easy, reliable communication.

This was an easy fit for the mobile app – create WhatsApp like chats or groups to communicate easily, resolve issues, or just keep in touch. This is an option for educators, students, and parents, keeping a three-way line of communication open. What does this mean ultimately? No more crossed wires caused due to gaps in communication.

Easier Announcements

We have spoken extensively on the blog on the need for including crisis management game plan that is integrated with your school ERP system. School administrators can create game plans that take into account all possibilities, but when push comes to shove, what matters is efficient actioning of the plan. A key factor in a crisis is timeliness – when we are able to swiftly communicate accurate information, it is the difference between safety and harm. When it comes to children, no risks must be taken. The

Fedena app allows you to swiftly communicate information through push notifications, alerts, or announcements (depending on the severity of information to be communicated) to all students or select groups. It is one of the most efficient ways to get your message out there.

Easier Administration

Having to find a desktop to look up grades, enter fee details or just check on a timetable is an exercise in futility. The sheer time and energy wasted in having to log into a desktop school ERP system to check on a small piece of data are unacceptable for a world on the go. Keeping this in mind, Fedena mobile offers powerful admin tools to teachers, parents, and non-education staff alike.

Teachers are able to take attendance, parents are able to check on their child’s
whereabouts per their timetable, and administrators are able to update fee records from anywhere, just by using their mobile phone. This means more efficient multitasking and a better use of everyone’s time. Do we really need to devote an entire day to paying fees or
getting a copy of the timetable?

These are only a few features of the new Fedena School ERP System App. This app is highly customisable to your needs and ready to use on download. Take it for a test drive today: https://www.fedena.com/erp/fedena-mobile-app

technology benefits education

How Technology Benefits Early Years Education

Generation Z children are being born into a world where relationships with technology are immediate and inevitable. For better or for worse, we are all exposed to technology every single day of our lives – whether in the home, at work, or in the classroom – and, on the whole, our lives are more convenient and better connected, so long as we respect the limits of the digital world.

As adults, the way we work, play, and learn has been directly impacted by the rapid evolution of technology, so why should our children’s lives be any different? Technology guidelines for children under the age of 5 make digital learning seem controversial, as something that should be minimized rather than optimized. However, with the online world becoming increasingly available to them, modern day youngsters are thinking differently, learning faster, and developing a keener understanding of global issues – so should technology in the classroom really be discouraged?

With workplaces becoming digitalized and the Internet playing a crucial role in social development, the time has come to consider how using technology in early years education could help to better the future of this generation.

Become a Child’s Best Teacher

The best way to teach your children about the benefits of technology is to educate yourself first. If you want your youngsters to enter the digital workforce when they’re older, start by maximizing your own career prospects using technology.

For instance, if the school you work for doesn’t have a Facebook or Twitter presence, learn the intricacies of social media and use this understanding to educate your kids. If your school’s web page isn’t collating enough traffic and interest, learn about increasing conversion rates for your website and how analytics can drive revenue. By grasping technology with both hands in both your personal and professional life, you will encourage the children of today to have an active, mindful, and responsible relationship
with the digital world during their early years and beyond.

Technology Helps Children to Read

The most important stage of a child’s development is between the ages of 2 and 5, and this is when almost all children start to grasp the basics of the language and understand a story arch. Online reading materials, E-books, and audiobooks provide an alternative route to reading for children who aren’t interested in board books or traditional stories, and an additional resource for keen readers.

What’s more, the claim that technology aids reading in young children is backed up by science. Researchers have found that devices such as smartphones and tablets can help children to connect what is concrete with what is abstract. For example, by using educational apps and games, a child will grasp a better understanding of how the physical appearance of a letter correlates with the phonetic sound than if it were taught to them in class.

Technology Helps Children Understand the World Around Them

From the earliest stages of development when babies begin to recognize their parents’ faces, visuals help children learn about the world around them. By taking digital photos, creating online photo galleries, and allowing your child to view appropriate images online, you are helping to further their knowledge and understanding. There are also a number of apps and games for visually impaired children that teach communication, demonstrate cause and effect, tell stories, and encourage relaxation.

For any college and school to prosper, they need to educate themselves on technology and how to properly implement it into their business processes. The children of today are tech-savvy, and so teachers and a school’s management staff need to keep up; to do so, learn how technology can help your school as if it were a business and the benefits of digitalizing your educational sector.

republic day speeches

Republic Day speeches for school students

Our great republic is a government of laws and not of men. Here, the people rule”

To start with, team Fedena would like to wish you a very happy 69th Republic Day. Also known as “Gantantra Divas”, this day is very special for every Indian citizen. It is often celebrated with colorfully organized culture events held across the country. The streets hum with patriotic songs, and a brotherly spirit is found in every heart as they share in the celebrations with sweets and music. To pay tribute to our freedom fighters, Prime Minister lays a wreath at the Amar Jawan Jyoti at the India Gate, which is then followed by the main function at Red Fort in New Delhi. The PM unfurls the national flag and gives a motivational speech, which is immediately succeeded by the national anthem sung by millions of people both present at the parades and at their homes. The parades are often performed by the army, navy, and airforce where they display the latest technologies and advancements. The schools and various states show their cultural diversity by displaying various tableaus.

In schools and colleges, students celebrate this day with teachers and their classmates. Even though this day is a gazetted holiday, the schools remain open in celebration. Students celebrate this by singing the national anthem and performing various cultural events. To enlighten the students about our nation’s history, school conduct various competitions such as debates, essay writing, patriotic poetry, songs and dance competitions focused on Republic Day.

To be a part of the celebrations, we wanted to add our take on the speeches about this momentous day. The speeches are a reflection of our nation’s history and the diversity which identifies our country as a unique republic.

Speech 1: Republic day history

“First of all, I would like to greet our respected Principal, our respected teachers, and my fellow classmates with a very good morning. We are gathered here to celebrate an auspicious occasion of our nation, the 69th Republic Day. I’d like to take this opportunity to greet all of you a very Happy Republic Day. I’m delighted to have the privilege to share a glimpse on the history of the Republic day of our glorious nation.

After achieving the independence from the British rule on 15 August 1947, India though didn’t have a permanent constitution, all the law were based on modified colonial Government of India Act 1935.  But on 28 August 1947, the Drafting Committee was appointed to draft a permanent constitution, with the help of Dr. B R Ambedkar. After many modifications to the constitution, the final draft was signed by 308 members of assembly on 24 January 1950. Two days later, it came into effect throughout the nation.

On 26 January 1950, the new Constitution Of India came into effect and India became a republic nation. A democratic republic nation, which was not ruled by any hereditary King or Queen, and the government elected by the common people of the country. The constitution also encouraged all the citizens to have equal social and economic rights.

So let’s gather together on this joyous and momentous day, and take an oath to always maintain the sovereignty, which our country has achieved with priceless sacrifices and promise ourselves to make our nation celebrated through the world. With these humble words, I bow my head to the flag, and to every one of you I say Jai Hind, Jai Bharat”.

Speech 2: Why it is important to be republic

“A very good morning to our respected Principal Sir/Madam, respected teachers, and all of my classmates. First of all, I would like to thanks my class-teacher who gave me this opportunity to recite some of my thoughts on the 69th Republic Day of India. The Republic day is one of the most patriotic days for all the Indian citizens since on this day India was declared secular, sovereign and a democratic country. But what does republic actually mean?

It means that all the decisions are made by the representatives who were elected by the citizens of the nation, instead of elected by a hereditary monarchy. The decisions are in accordance with the laws of the constitution, declared on the day when the country became republic. 

But why it is important that a country should be a republic? It matters because it impacts the political culture, helps in balancing the power among government, parliament and the ordinary people. Ordinary citizens would be able to participate in the process of choosing the head of states and the country.

Along with that, all citizens enjoy the fundamental rights such as right to equality, right to freedom, right to freedom of religion, cultural and education right, right to privacy, right to constitutional remedies and right against exploitation.

All these rights not only render protection to common people but also prevent the human rights and make the life of the people peaceful and harmonious.

I hope this information was enlightening and empowers you to be proud of being an Indian. Finally, i would like to wish you all very Happy Republic Day. Jai Hind Jai Bharat”

school management software

School Management Software Trends for 2018

Features to look forward to in school management software

Trends are not merely the realm of industries and cultures, but also the technology that carries them to people. In the last few years, we have seen an increasing shift towards automation of processes in the field of education. Whether it is computer-based tests, admissions portals, or dashboards that give us at-a-glance views of the state of affairs across schools, technology and education are now inextricably linked.

So what can we expect from technology this year?

Automating operations is not where the buck stops. In the coming years, we can expect technology that works towards increased accessibility for a diverse set of students, more personalized curriculum, an uptick in the use of
modern technologies like virtual reality and artificial intelligence and social integration. As the world around us changes, so do our technologies.

Student management system is one technological product that cannot be left far behind. In 2018, we can expect the following features to be focused on: analytics, multi-platform accessibility, on-the-go accessibility, and efficient management of vast quantities of data.

Last week we discussed how your school management software will come in handy when dealing with the educational trends being forecasted for 2018.

This week, the blog will focus on what these features actually do and how they will help various types of users in the coming year.

Let’s take a look:

Student Behaviour Tracking and Analytics

Schools are increasingly not just a place where one receives homework, but an instrumental agent in developing them as people contributing to the world. In this times, technology is used to enable schools to deliver the best to their students. Step one in accomplishing this is the realization that understanding student data is key to effectively helping them succeed. It is not enough to just rely on tests and exams, or perceptions of teachers to understand a student.

Continually collecting data through your school management software about their behavior (both scholarly and otherwise) is key to knowing them better.

Mobile Application

Most technology platforms that are coming out today have a mobile-first motto. And this is for good reason. Most people navigate the internet through their cellular devices rather than a desktop or a laptop. Research shows us that in especially far-flung places, a person is more likely to have access to a smartphone or similar handheld device, rather than a desktop. In order to increase accessibility to those most in need, your school management software will also have a mobile app that will seamlessly integrate with your desktop software.

Mobile applications also mean that parents on the go are able to check on a student’s progress, teachers are able to answer student queries in real time, and students are able to access class readings and homework whenever they want to – all essential to an increasingly 24/7 world.

Cloud support & Database management

Why weren’t we collecting these large swaths of data earlier? Perhaps it is because for a long time storing data was an expensive and cumbersome affair. Most schools have to take a call between maintaining meticulous records dating back as far as possible and being able to afford to keep the lights on. The choice, in this case, was obvious. However, advancements in technology have made it possible for this choice to become an obsolete one.

With cloud support and database management features being increasingly offered in your school management system, schools are now able to store information accessible anywhere and anytime by the right stakeholders, in addition to also managing this information in a way that is most useful to the person accessing it.

how technology can help schools

How technology can help schools run more efficiently?

As any experienced educator will know, school life is extremely fast-paced and complicated. That is why it is important to introduce efficiency measures whenever possible. This will help staff members to manage their extensive workloads and to feel supported by their school. It will also ensure parents and students alike are able to have their voices heard and their questions answered. One of the best ways to improve efficiency is by embracing the world of technology.

Below are four reasons why technology should be the part of schools:

Technology can help schools communicate with parents

Making use of technology is a fantastic way for schools to communicate with parents. Instead of relying on students to transport important information home, an efficient website will cut out the middleman and reduce the chance of misunderstandings or the loss of important documents. A strong online presence will also help schools to boost the profile of their organisation and to promote the positive aspects of their work.

Relying on technology to do this helps to speed up the process of sharing information. It also increases the number of people who are likely to engage with your school. Investing in your online platform doesn’t have to be a complicated business, you can rely on a service that specializes in producing high-quality websites for schools.

Technology can help to store and protect important information

Long gone are the days of filing cabinets and piles of paper. It is now expected that schools will use technology to store their important information. This will make it quicker and easier for staff members to find the details that they need. Technology will also help to protect schools from data loss, as digital information is much easier to duplicate and backup. Setting up a database is a surprisingly straightforward and cost-effective measure. It can be done using a basic understanding of the excel database system.

Technology can help teachers to find useful resources

Technology also makes it easier for teachers to find useful resources that will help them to plan their lessons and engage their students. There is a whole world of online resources available at the click of a button. Many of these resources are free because they have been provided by fellow teachers instead of profit based organizations. With the invention of smartphones, tablets, and iPads, it is also possible for teachers to download useful apps and to share them with their students. This is a fantastic opportunity for educators to communicate with students in a way that they will understand and appreciate.

Technology can support learning outside the classroom

Technology is also of use when it comes to learning outside the classroom. Instead of leaving students to work independently, it is possible for teachers to offer guidance via online learning platforms. This is the ideal place for them to share helpful resources, answer questions, and encourage group discussions. Your staff and students could also benefit from an internal school email system. This is a fantastic opportunity for students to communicate with their teachers during free periods or independent study time.

VAT in GCC: Get your institution VAT-Ready with Fedena

Abstract

With the advent of VAT in GCC countries, there have been considerable changes in the fee and finance structure of educational services. Fedena has been updated to keep all this into consideration and make this transition smooth by incorporating these adjustments within the process.

The thought comes to mind, why do we really need an automated system specifically to manage the VAT which can easily be handled by an institute’s accountant. Fedena introduces this, to make the lives of an accountant simpler; who doesn’t have to deal with all the paperwork, collecting and calculating various tax rates applicable on different fees. Managing everything manually is a greater possibility, which might create confusions when maintaining the records. These are the factors which are commonly responsible for decreasing the productivity of an accountant and also lead to an inaccurate financial structure.

How does Fedena help your institution?

Since January 2018, the Kingdom of Saudi Arabia and the United Arab Emirates became the first countries in the Gulf Cooperation Countries (GCC) to implement a taxation system. The Value Added Tax (VAT) is an indirect tax that is collected on the incremental value added to a commodity sold or a service provided.

With the introduction of the VAT, educational institutions in the KSA have to collect 5% VAT on the fees collection. While in the UAE, educational institutions owned or funded by the Federal government are excluded. Other GCC countries are expected to follow suit and notify their tax structures this year. We wrote about this last week with the topic titled How the VAT will impact the education sector in GCC countries and which educational services fall under the VAT regime. As the VAT has already been rolling out in UAE and KSA regions, to simplify the process Fedena is now VAT ready.

In the new version of Fedena, these laborious and complex undertakings have become easy i.e. to differentiate which type of fee falls under zero rate VAT and which doesn’t.

Fee collection process will remain the same, only a few changes are needed to make the fee setting module evaluate the VAT on particulars. Let’s see how this can be done.   

  • Enable taxes from settings tab and create tax slabs

When enabled, the tax settings will allow the user to create various tax slabs. The ones required by the GCC are 5% and 0%. Additional slabs can be created, as per the requirement.

  • Apply the tax slab on the fees head

When creating the fee particulars for finance fees and instant fees, the applicable tax slab can be applied. For hostel and transport fees having no particulars, the applicable tax slab will be selected before creating the collection.

  • Collect the fees as usual

Collection of fees will remain as it was before. You can choose to collect the fees, either collection wise or all at once using pay all fees.

The fee receipts will now show the tax slab details and amount of tax to be collected.

Fedena is evolving every day to provide the best solution to our devoted customers spanning several nations across the world. We always welcome the valuable feedback from our followers, so please send any queries you may have on info@fedena.com

Quickly connect with Fedena to modernize and digitize your institution structure. To find out more you can connect with our sales team: https://fedena.com/contact

school management software

Why institutes considered underrated if they won’t use school management software?

Institutes such as schools form an important part of our society. It is the schools upon whom the onus of helping the next generation rests. It is the schools that create and develop the students in such a way that they are able to contribute better to the society. They help the students grow in the truest sense of the word by helping them develop various new skills, nurturing them in such a way that they grow up to be confident individuals, and by imparting knowledge. This is the reason why it is highly vital that an institution has all the tools it needs to fulfill its role properly enough.

Manual management of routine

A school can always manage its routine in a manual way but that is always going to throw up more issues than solutions. As such, it can be a really arduous task for the management of a school. If a school does not use the latest technology of the day then there is every chance and more than the administrators of a school, as well as others related to a school, are going to face a real tough time of it. For starters, they would never be able to achieve their goals in the time that they want to.

This way, they would start to fall behind others of their ilk and this way they would start losing out on the better students as well. It would also hurt the students that are being taught by them and significantly at that! These days, the education system has become such that you need to be successful each and every day in order to be able to stay in the hunt at all times. This is why you need a school management software system that is good enough to get the job done for you.

It should be detailed and strong enough to perform each and every task that you entrust it with and that too with at least a modicum of competence. Technology such as this would automate the ways in which your school works and this would be highly beneficial to you. As far as your operations – daily and otherwise – are concerned such a system would make them a lot more effective and efficient, to say the very least. There are certain situations where you would feel the need for an online school management software system in your school.

Communication gap

It is said that when your connections are healthy it lays the foundation for a relationship that satisfies you in so many ways. Without proper school data management software, you can be sure that there would be plenty of communication gap in your school and everyone connected in some way or the other to the school would be poorer for it. Till date, it has been seen that
plain student-teacher meetings, without being backed up by sound technology, is nothing more than mere hype. Instead of being objective as they are intended to be they become exercises into subjectivity.

This is the reason why it is seen so often that parents have no idea whatsoever as to how well or poorly their kids are doing at school. They do not have a proper grasp on the school career of their kids, something that is so integral in this day and age! With the help of management software for schools, it is possible for schools to remove and reduce this gap. Apart from the school and the parents it also helps the teachers and the students of a school. These systems use instant notification facilities and this can really help the students achieve a remarkable level of progress.

Problems in conducting examinations

In the context of education, it can be said with some justification that examinations are the best way to measure the progress of a student. As it is, conducting an examination could be quite a tough task. There is a lot of paperwork to take care of and a lot of effort goes into planning it
and making sure that the whole affair passes smoothly, without any incident whatsoever. It is because of the time taken as well as the huge amount of paperwork that they have to deal with that the teachers, find examinations to be so annoying in the first place.

In fact, one can be sure that the administrators think the same of examinations as well. Apart from the fact that so many answer sheets have to be checked, there is also the small matter of maintaining the records as well. The records also need to be maintained safely and properly, and for a long period of time as well. Apart from the fact that it is an extremely tough thing to do it can lead to wastage of time as well.

This is where a good online school system can be so helpful. With the help of such ERP (enterprise resource planning) system, you would be able to manage these tedious and arduous tasks a lot easier.

Problems in submission of fees

There is an old saying that states that anything, which is worth learning, should not be taught for free. There is perhaps no guardian or parent in the world who does not dread the process of submitting fees – this is especially applicable for schools where the latest technology is not being used.

Even if we discount the fact that parents are being poorer by a few dollars, albeit for a good cause, the very process itself can induce the highest levels of tedium and tiredness. Just because you are submitting your child’s fee it could mean that you have to miss out on some other work. At times, it could affect students as well – they too may have to miss valuable hours of a day. Then there is also the process of keeping the receipts safe – this has been
known to cause a lot more grief to both students and schools. However, if schools were to adopt the latest technology then such processes could be over and done within the matter of a few minutes.

Problems in managing lot of data at once

There is hardly any amount of paper that is good enough to hold all the data without any issues of safety. When as a school you put all the huge amount of data related to your school on paper not only are you being wasteful, you are being impractical as well. The records are always going to increase with the passage of time and much of this data is related to enrollment of students.

At the same time, schools are also hiring people to work for them and perform other activities related to the organization as well. This is why it is extremely hard to keep track of all this data and making sure that it stays safe from all types of threat. In case there are natural disasters and other such issues then data could get lost and irrevocably so if it is put in the paper. This is the reason why you need school management software to keep all that data safe and sound, come what may.

Problems in maintaining attendance

It is said that the first step in learning is being present at the time when the knowledge is being imparted. For any school regular attendance is an integral part of discipline and cannot be compromised at all. It also shows that the students are keen to learn. Apart from that, it depicts how much the students respect the code of the school as well as its discipline and rules. More
often than not it is the teachers who are supposed to perform this rather important task.

However, since it takes a lot of time, it also eats into the main thing that a teacher is supposed to do – teach. It can also affect the focus of the teachers and, by extension, the students in a negative manner.

A school that does not use the latest educational management technology is also going to face issues with managing the grade-books of its students. A school takes different kinds of examinations and there are various records that have to be maintained. Maintaining it on paper can hamper areas as key as the quality of teaching and increase the pressure on them. This, in turn, affects the students as well. However, with proper school management software, a school can manage these things a lot better.

school management system

Your School Management System’s Role in Tackling 2018 Education Trends

The new year isn’t just a fresh start for educational institutions, but also fresh trends for them to tackle in the coming year. While the marking of the new year is arbitrary, it is a great way to take stock of everything that has happened in the previous year and prepare oneself for the next year.

Education is no different. The way we learn is changing, thanks to the changing world we live in and the influx of new research around learning and teaching. Every day we learn something new about the world around us and that changes how we see it – and consequently how we tackle it.

It is not enough that your school is technologically up to date. In a budget-conscious environment, how can we make the best of what we have? Your school management system does not become obsolete with changing trends.

We just need to think of smarter ways to use what we have. Our work is not limited to merely addressing the issues that cropped up in 2017 but also have the foresight to predict what the new year has to bring for us.

What can we expect?

How are our school management systems equipped to take on new challenges?

What items need to be on our checklist in order to ensure we are ready for what is coming? To be informed is to be prepared. Check out some trends below to get started:

Augmented Reality

Virtual Reality headsets are not just for games and horror stories anymore. This immersive technology is increasingly likely to become a learning tool because of its ability to give you a real world feel at the fraction of the cost of an air ticket. Explore Mohenjo Daro’s ruins, get a feel for a day in the life of a plant, or just explore new geographies through this piece of technology. Offering it as part of course materials on your school management system only helps you connect with a bigger classroom before, comprising of students from all over the world.

Rising Educational Costs

Not all trends are happy ones. Unfortunately, along with everything else, the cost of having a great education will also rise. A large portion of this is the rising costs of land, assets, and daily operations of running an educational institution. But one cannot rule out the intense competition amongst students – parents are keen on ensuring a good education for their children. What can schools do to mitigate this while still keeping the quality of teaching offered
high? School management systems like Fedena are great for reducing the financial cost of doing business in the education sector. They reduce repeated costs, administrative costs, and labor costs, allowing schools to run more efficiently and the burden on parents to be reduced.

Learning Anywhere and Everywhere

One only has to look at social media to see that learning is now continuous and omnipresent. Don’t be surprised if you start seeing lectures being live streamed on Facebook. How can your school management system help? With the right plug-ins, your school management system becomes a secure portal for students to log into their classrooms remotely. Never miss out on a lesson, clarify doubts, or just audit a class to decide if it interests you. In 2018, learning will go social, with a kind of peer learning coming to the forefront. Tap into the advantages of social learning by ensuring your systems are ready to take on how students learn in this new day and age.

Fedena Rewind-2017

2017 – Fedena Rewind

It’s time to say goodbye to 2017, the new year is just around the corner. It seems like yesterday when we posted our 2016 – Fedena: A Year in Review and we are again ready to share another story of achievements in the year past.

There is no doubt that 2017 has been a flagship year for Fedena. Along with various product releases, we launched our new Fedena Mobile App. As the end of a year is approaching we’d like to share the highlights of this year. So sit back and enjoy the trip down the memory lane.

  • We kick-started 2017, with Fedena 3.5.3 released in February. This release comes with a new mode to calculate Loss of Pay in HR, Timetable PDF changes, sorting setting for examination pages and lots of enhancements.

  • 5,081,446 New Fedena Users were recorded in 2017!

  • We completed 8 years this April!

  • Fedena 3.5.4 came out in May 2017. This release comprised fresh and new applicant registration module, lots of new features and enhancements.

  • 3,201,657 New students were admitted to schools running Fedena this year!

  • Our mid-year release, Deimos, Fedena 3.5.5 came out in June 2017. We dedicated this update to Friedrich Fröbel.

  • 3,230,906 new parents were introduced to Fedena to get better informed about their children’s schools, pay fees, and loads of other things!

  • In September, we launched Fedena’s first Mobile App named as “Fedena Connect” for Android and iOS users.

  • 223,012 new teachers were introduced to Fedena

  • After a huge success of Fedena App, in October Fedena 3.6 came out. This release comprised of various cool features, which has been requested by customers all around the world.

  • A total of 9000+ happy interactions with our customers in 2017!

  • Fedena servers recorded the highest availability in 2017 at 99.95 %!

  • And finally, Fedena 3.6.1 named “Io” our last release of 2017 came out in December. This release contains our lab’s major updates.

  • Also, We on-boarded our paid customer from 300 cities globally in 2017.

With this, we bid adieu to 2017 and welcome 2018, a year with unlimited possibilities, opportunities, and growth. Here’s wishing everybody a very happy new year!

GCC VAT 2018

GCC VAT 2018: Impacts of VAT on educational sector in GCC countries

VAT will roll out in GCC countries from 1st January 2018. Is your institution ready for it?

This blog has been prepared to provide a general overview of why the VAT has been introduced in GCC countries and how the VAT will affect the education sector in different countries. Along with that in end, you will get to know that how the Fedena can help your institution with VAT related operations.  

Why VAT is introduced in GCC countries

Gulf countries are well known for their abundant stores of crude oil, which is the reason their economy has always been largely dependent on the energy sector. Evidently, the hydrocarbon sector constitutes around 40% of their total GDP. During the span 2011- 2014, oil revenue accounted between 70-80% of government revenue. The recent decline in oil price has resulted in the fiscal deficit, which has had a large impact on the GCC (Gulf Cooperation Council) countries’ budget. The existing tax system is comprised of low tax rates and narrow tax base, which isn’t to par for reducing the budget deficit gap. To balance the economic condition and to reform their income source, the government of GCC countries decided to introduce the VAT (Value Added Tax), which will be a substantial source for government’s income to bridge the budget gap.

Overview of VAT in GCC

VAT (Value Added Tax) is a tax on consumption of goods and services that is borne by the final consumer. This would result in a robust source of government income.

VAT registered businesses that supply goods and services are subject to either standard rate of 5% across the GCC or zero-rated charge to the customer, but the businesses can claim a credit for VAT paid on their purchase (also termed as input tax). On exempt goods and services, VAT cannot be reclaimed and the businesses have to pay standard rates.

Countries like UAE (United States Emirates) and KSA (Kingdom of Saudi Arabia) is going to implement VAT from 1 January 2018 at a rate of 5%. Other countries have yet to make an announcement of the implementation date.

VAT treatment on education in individual countries

For most of the businesses, the VAT would be charged at 5%, but some sectors like healthcare, education, food and financial service are treated differently in each country.

Let’s have a look at the scenario in various GCC countries:

UAE:

The UAE government states that for nurseries, pre-school, elementary schools and higher educational institutes, owned or funded by the federal or local government, the supplies of education services and good and services will fall under zero-rated VAT. But for other educational institutes which are not mentioned in the aforementioned list, they have to pay a standard rate of 5% VAT.

KSA:

The KSA government GAZT (General Authority of Zakat and Tax) outlined that the educational services are not exempt from the VAT and aren’t zero-rated. The education sector has to pay a standard rate.

How it impacts the education sector

In most of the countries across the world, the educational services are exempted from the VAT. With the context of GCC countries, not all the educational services fall under the zero-rated VAT.

  • Educational supplies are subject to zero rate
  • Course material,
  • Course fee (fees directly related to course),
  • Administrative services,
  • Field trips,
  • Food and accommodation to students.

While there are some educational services which are subject to the standard rate (5%) such as

  • If qualified institution supplies good and services to the person who is not enrolled
  • Uniforms and clothing
  • Any goods apart from educational materials
  • Foods and beverages supplies from vending machine
  • Field trips which are not directly related to curriculum of education service
  • Provision of school transportation
  • Extra-curricular activities
  • Sales of goods from canteen shop

But these rates on educational services varies from country to country. According to VAT framework agreement in GCC, individual nations have an ability to choose which VAT rate they would like to impose on the education sector. They can choose from either zero rates, standard rate or are fully exempted from the VAT. Each type has their side effect on the education sector.

Let’s see the scenarios when educational services fall under zero-rated VAT vs when they are exempted from the VAT.

If education is zero-rated:

Zero-rated tax directly affects the education provider, let’s take a scenario where their invoices, refund claims are not managed properly then they might face the cash flow issue.

If educational services are exempt from VAT:

In such scenarios the education provider and education receiver both will get affected. As the provider will not be able to recover the VAT that is incurred on their expenses on the exempt supplies. In these cases, to cover the expenditure and maintain the profit level the provider might raise the educational fee which will directly affect the learners.

How can Fedena help?

In coming days a new version of Fedena is going to be released which would include range of services to address the various elements of VAT.

Additional features available in this version:

Fedena can easily differentiate, which type of fee falls under zero rate VAT and which doesn’t.

Fedena has evolving day by day to simplify the complex operations of an institution. It is a modern ERP software which automates your institution processes and grows your institution productivity to the next level. Various modules available in Fedena are an admission, batch and classes, finance, fee structure, communication, transport, bulk data management, examinations and many more. The new GCC VAT ready version of Fedena will release next month so that our GCC region institutes, hassle-free manage the VAT rates evaluation in their finance structure.

Quickly connect with Fedena to modernize and digitize your institution structure. To find out more you can connect with our sales team: https://fedena.com/contact

school management software

New Features In Your School Management Software: Fedena 3.6.1

To give real service you must add something which cannot be bought or measured with money, and that is sincerity and integrity.” – Don Alden Adams

As you would have experienced in the recent past months, we have been rolling out frequent releases. In our constant approach to let our users reap the maximum benefits of our school management software. One of such releases was rolled out on December 13, 2017, which was codenamed as Io: Fedena 3.6.1

Just like any other release, we focussed on the pain points of our users. In our quest to do so, we have often found that a minor tweaking in the regular flow of a process, could make a colossal impact on the operational efficiency of the school. And thus increasing the productivity of users to a substantial extent.

Below we have listed out  features of our latest product release :

Fee Receipt Mode

The Fee receipt mode allows the user to select how receipt numbers can be generated while recording the fee payments. There are two basic ways of operation

Single Receipt Number: The Single receipt mode helps the user to generate a single receipt number for all the collections while a payment is carried out using Pay All fees.

Multiple Receipt Number: The Multiple receipt mode which allows the institution to generate one receipt number for each collection in the transaction even the fees are collected at once using Pay All Fees.

Transport assignment UI change

The Transport Module is the one of the exciting modules that has been used wisely by our users. We have introduced the new transport assignment page where the students or employees can be assigned in a single page as shown in the screenshot. The vehicles can be assigned passengers from this page with ease because of the improved user friendliness of the page. Hence making the route assignments for students and employees even faster.

News UI change

The News Plugin is used to make announcements for all the users within the institution. We have introduced the new news homepage that has indeed improved readability of news shared. It now shows the news items in a neat table from the home page of the module.

We have several other exited features that has been introduced in Fedena 3.6.1. Please refer to the complete list here. In case you are new to Fedena yet, please click on the banner below.

school management software

School management software to improve online enrollment

School management software for simplifying the registration process and proliferating the student’s enrolments.

One of the most stressful periods of the year for an educational institute is when the students enroll for a new academic year. In fact, this processes is not even easier for the students and their parents. Many times the process of enrollment feels like that there is no end to it. After all, there are so many forms that have to be filled, so much of verification and authorization that needs to be done. This not only emerges the hassling situation for administrators but also parents and students.

In this festive season, if you want to simplify your institution registration process, then gift your administrator school management software, which will not only amplify the productivity of admin but also provides a hassle-free experience to students and parents and make this time taking process more manageable.

Let’s see in detail why school management system is considered as the best solution to simplifying the registration process:

Syncing enrolment with technology

Normally, the process of enrollment necessitates plenty of hours and an equal amount of hard work to be put in by people, working at the institutions. One must also take into account the costs that so many hours and so much hard work are going to entail.

After the families provide information to institute regarding their child, the administrators need to take certain steps to make sure that the data has been stored and that too in a secure manner. As this registration process comprised of multiple steps. This is why the educational institutions need to learn the ways to use software and integrate it with their own functions.

In the end, this helps them save a significant amount of money and time, and reduces a lot of stress associated with this particular process enrollment.

Saving time and money – becoming more accurate and doing things easily

At the very least, when an educational institution automates its admission and enrollment system it can help in saving plenty of money and time as well. When such an entity sets up platforms for admission and enrollment on the internet as well as the various mobile devices it can easily save a lot of money that was being spent for purposes such as paper, mailing, and printing, and use it for investments that are perhaps even more crucial to its overall existence.

In fact, such expenditure can have even better results as far as outcomes for students are concerned. Apart from these, when an educational institution automates these processes it gains a lot by way of accuracy as far as enrollment data is concerned. With such correct information at their disposal, the staff of these entities no longer faces any issues with regards to interpreting registration documents that have key information related to students.

On top of this, when a school management system works well it is possible for an educational institute to check for students that are either transferring or returning and were earlier registered in that particular school district. This is why, when it is time for re-enrollment the system already has that data ready. This includes data such as grades, schools or colleges, and contact information to be used in case of emergencies. Thankfully enough, the online registration systems have become a lot easier to use nowadays. It is easier for parents to now complete and then submits the school forms.

They can also upload various important documents. The best thing of all this is that they can do it as and when is convenient for them – they can also upload this data on their mobile phones as well, or for that matter any other mobile or immobile device that they wish to use. Since the educational institute already has such data in a digital format it is easier for the staff members to conduct analyses a lot more easily than how they did earlier. They are also able to get insights into this data. This means that it becomes easier for them to plan and then make decisions.

More data accuracy

The total budget for a school is basically defined by the volume of students it is able to enroll in a successful manner. There is always a definite budget earmarked for these purposes in various educational institutions. This also means that when an educational entity loses such data it can have an adverse impact on jobs as well as the money being used for such purposes. This is one major reason why it is so important to have this data in a correct form.

The second major reason, in this case, is that data of students happen to be private and as such, it needs extra by way of security protection. Schools have a legal, as well as moral, responsibility to make sure that such data stays that way. They need to prove that all students are being treated in an equal manner – it does not really matter what information they may have or may not have with respect to that student. The same thing is also applicable to the data related to their parents. When such data is stored properly it is possible for all the entities related to an educational institution to get access to this information within a short span of time and without much problem whatsoever.

When an educational institution introduces school management software the margin of error mitigates in these cases to a significant extent. Apart from the fact that such software provides data more accurate, it helps with streamlining of operations and thus brings down the expenses as well. When such an institution has issues with data it can have major effects on a school. There are plenty of people who are dependent on the data in the information systems of these educational entities.

This is why when such data is directly integrated with technology it proves to be a lot more accurate than entering data time and again.

Data taken during registration and re-enrollment processes

As far as such information is concerned there is plenty of important and essential data to contend with. Normally the information needed at these stages tends to differ with respect to the schools. It can include information related to the guardians, media release forms, contact information in case of emergencies, and technology policies to name a few.

Educational institutions may also have to monitor important health-related information of their students. This could include data such as results of physical examinations as well as compliance with schedules of vaccination and the like. For that matter, such an entity may also have data related to dental and optical checkups of students. In fact, such an entity may also have to collect data after the registration period is over. Examples of such data would include release forms and results of athletic programs. They need to be authorized as well. Special attention also needs to be provided to students who face challenges in learning due to some reason or the other.

This is why in such situations if the information with an educational institution goes missing or is outdated it could pose such serious problems for one and all. There could be security risks in such cases and the threat of legal exposure cannot be ruled out altogether as such. Thus, as you can see, there is plenty of data that has to be handled by the educational entities and other stakeholders connected to the entire educational process as such. This also means that there is a greater chance that such data could get lost.

This is where using such systems can prove to be so effective as they are capable of making the entire system a lot simpler than what would have been possible otherwise. No longer would parents need to look for documents that an educational entity may have lost. They will also be able to upload all the important documents in an instant and update records and data as and when they wish to. All these mean that the data stays up to date at all times. In the end, it can only be beneficial for one and all.

This festive season, step into the future and invest in a school management system for your school so that you can enter 2018 armed with the best opportunities for your school.