Web Based versus Cloud Based School Management Software

Is Web-based school management software or Cloud-based school management software the right fit for you?

What is school management software?

Simply put, school management software is a tool or a platform that helps schools better implement all of the processes that make up the running of a school.

While it is best suited for taking up administrative tasks, school management software is beneficial to a variety of stakeholders. Parents can use school management software for a variety of purposes, from tracking the academic progress of their child in the class to receiving live updates about their location while commuting between school and home using school transport. Teachers are able to use school management software to better administer their classes and also improve communication with other stakeholders like parents and students to ensure that work is goal oriented. Administers are able to reduce the labor required of them by automating numerous repetitive and rules-driven processes using the school management software. Management also benefits from the use of school management software – the reduced labor and overhead costs will positively impact the bottom line.

Did You Know: 40,000+ Schools and colleges are using Fedena School Management Software.

What is Web Based School Management Software?

A web-based school management software is a type of school management software that runs in your native browser, used to browse the world wide web. This type of school management software requires a working and active internet connection to work since all the actions are done over this internet connection. A web-based school management software can also be a client-based software that is installed on the desktop but only operates over the internet using an external server.

Web-based school management software is usually a classic application – most early school management software was web-based school management software.

What are the advantages of web-based school management software?

Web-based school management software will be familiar to many legacy users of school management software or tools. With the advent of the internet, web-based school management software became popular because of the easy connectivity is provided via the internet. The advantages of using web-based school management software are below:

  • Anywhere accessibility

Web-based school management software can be accessed from anywhere that has an internet connection. This means the web-based school management software can be accessed and used from a mobile phone, a tab, a laptop, a desktop or any device that is connected to the internet. There is no need to download any special app or plugin in order to be able to use web-based school management software. It can be accessed through a simple, pre-existing world wide web browser.

  • One window record management

All information that is being used and processed within the web-based school management software is stored within this school management software itself. This information would include everything from administrative processes to student information to live to track of the school bus or school transport for students commuting from school to home and vice versa. Easy, one window accessibility of information is important for efficient and easy decisions making for all users of the web-based school management software.

  • Unique user-driven experience

Unlike generic school management software, web based school management software is often way more user-oriented. This is through a variety of ways, but often, web-based school management software will offer different user experiences or user interfaces for each stakeholder in the educational ecosystem, including parents, teachers or educators, management, administrative staff, non-education staff, and students. The web-based school management software may not contain all these profiles – instead they can often be customized to suit each educational institution’s specific needs.

Read Also: Top unbelievable benefits of open source School ERP Software

  • Using familiar technology

For most stakeholders, including those who were not born into using technology in their schools and workplaces, a web-based school management software is still more familiar than other apps or platforms. A large portion of employees at educational institutions is used to and comfortable with the use of their native web browsers. This means that less time and effort and funds will be spent to onboard users of a web-based school management software, resulting in faster understanding and use of the web-based school management software.

What is Cloud Based School Management Software?

A cloud-based school management software relies on data stored in the cloud to operate or function. Unlike web-based school management software, cloud-based school management software can be used even without an active internet connection in offline mode. It is also more responsive to user interactions and has faster processing time, since information has to merely be retrieved from the cloud, instead of over an internet connection.

Cloud-based school management software is seen as more modern and cutting edge in terms of technology, especially when compared with web-based school management software. This is due to the kind of technology it uses, where information is stored in the cloud, instead of being retrieved from external servers using an internet connection.

In many ways, cloud-based school management software is an evolution of web-based school management software. This means that cloud-based school management software can also be seen as a combination of web-based school management software and traditional desktop-based applications. This is why a lot of the features in cloud-based school management software will seem familiar to web-based school management software users.

What are the advantages of Cloud-Based School Management Software?

While web-based school management software might be endemic to the educational ecosystem at this point in time – thanks to its legacy status – increasingly cloud-based solutions are becoming popular across industries. Education is no different, with the advent of cloud-based school management software. Below we discuss in greater detail the advantages of cloud-based school management software:

  • Can be used in offline mode

All the data that is captured or stored in cloud-based school management software is actually cached locally, making it possible for the cloud-based school management software to be used comprehensively in offline mode. This is especially useful for educational institutions that are present in far-flung places or in places with unstable infrastructures, such as patchy internet connectivity or extensive load shedding. Cloud-based school management software is thus friendlier to a diverse range of schools.

  • Cloud-based data storage

Unlike a web-based school management software, all data is stored in a cloud or cloud-like infrastructure with the cloud-based school management software. This means easier and more reliable accessibility that does not rely on numerous other moving parts in order to access your data. It also means that your data is available offline since an internet connection is not required to access data in a cloud-based school management software. This is also helpful when working with other applications or tools that use cloud-based data storage – your cloud-based school management software functions seamlessly and flawlessly with these allied applications.

Read Also: Disadvantages of cloud-based School ERP software

  • Keeps pace with your school’s needs

Unlike web-based school management software, cloud-based school management software is inherently scalable. This means that as your educational institution goes, so do the capabilities of your cloud-based school management software. This is especially useful for a growing school that is seeking to invest in technology that would keep pace with them – cloud-based school management software is built to be flexible and accommodating to a school’s growing and changing needs.

  • Multiple centers of data storage

Unlike a web-based school management software, cloud-based school management software distributes the data it is storing across multiple data storage center. This means that if any data loss occurs, the impact of such a loss is mitigated with a cloud-based school management software. This is especially useful in times where data is king – the safe storage and protection of sensitive school data is an important factor for any educational institution to keep in mind when considering web-based school management software versus cloud-based school management software.

School Bus Transport Management System

School Bus Transport Management System: Complete Guide

Why School Bus Transport Management System is necessary?

Providing better safety and security to the student’s while they are commuting from school to home or vice-versa is the top most priority of every school management.

With School Bus Transport Management System the whole transportation tracking process becomes easy. Along with school authorities,  parents can also keep a track on the movement of buses, its locations, and routing. Using the transport management system to track the vehicles offers guardians a complete peace of mind as they can have a complete overview of their child movements.

Download the guide to know the vital features of the right school bus transport management system.

You’ll learn:

  1. What is the school bus transport management system?
  2. What are the features of school bus transport management system?
  3. Why do we need school bus transport management system?
  4. Why choose Fedena to manage school transport system

Download Free Whitepaper, quick guide to choose right school management solution.

open source school ERP software

Top Unbelievable Benefits Of Free And Open Source School ERP Software

There are numerous online definitions of Open Source Software on the internet. However, one of the most common understandings of this term is that a Free and Open Source Software is a software with a source code that is licensed free of cost and encourages modifications and improvements to the software.

If one were to break up the term, the term free software refers to a zero cost software with a  lack of restrictions on the individual users whereas the term open source software refers to collaborative development to help modify or improve the software.  It is due to these characteristics that Free and open software has been gaining widespread acceptance across the world and in various verticals.

In the realm of education to, the open source School ERP Software is becoming increasingly popular due to the many benefits they offer schools and other educational institutions.

Some of the most unbelievable benefits of working with a free and open source School ERP Software are detailed below:

Easy data management

With the use of open source School ERP Software, the day to day administrative activities of the school become a lot easier to complete and manage. Schools these days having multiple branches and thousands of students on each school branch, keeping a record of thousands of students becomes a challenging task for the teachers and administrative authorities. Managing this data on files and paper is not very secure and can be a time-consuming task often leading to human errors and mistakes which can cost the school its reputation, also not eco-friendly.

A web-based free and open source School ERP Software offers real-time data management, thus making it easier to manage all the reams of data that a school generates on a regular basis. Additionally accessing the data also becomes a lot simpler and faster, at the click of the mouse. Also, the automatic process eliminates the potential for human errors.    

No additional hardware or installation costs

Another reason that institutes all over the world are opting for a free and open source School ERP Software is that of hassle-free installation. For instance, an open source School ERP Software needs to other devices for installing besides the basic features available on a system. This eliminates the need hardware interdependency.

Besides hardware, there is also no need to install any software as all open source software’s are cloud-based. This essentially means that all that the user needs to do is register for the software and log in from anywhere with a simple ID and password. Since all the data related to the school can be accessed from any web-connected machine such as smartphones, laptops, desktops, the schools no longer have to worry about traditional costs like servers etc.   

Explore More: Fedena’s free version

Easily Accessible

Using a free and open source School ERP Software gives schools the freedom to access their data and other important information at any time and from any corner of the world – all that the administrator need is an internet connection and a device for logging in and accessing the data.

This also ensures that in times of emergencies, instead of spending time browsing through all the files in the school administration office, the authorized personnel can access the critical data from any corner of the world.

Using a free and open source School ERP Software allows the school to manage and run the school efficiently by accessing information and records with ease in few clicks.

Easy Communication

For any school to function perfectly and offer the best learning environment to the students, it is essential that there be seamless communication between the parents and the school. Without this, there can be multiple communication gap and misunderstanding between the parent and the school.

The use of a free and open source School ERP Software has features that allow parents and school to be in constant communication with each other.

Instead of relying on the age-old school diaries or the periodic parent-teacher meeting, the online software allows teachers to send automatic notes and updates to the parents on a daily basis if needed. This ensures that the parents are aware of their child’s activities and performance in the school and can take remedial or disciplinary measures if needed.

Easy admission management and enrollment

The admission season towards the start of every academic year can be a chaotic time of the year for the school and school administrative staff. However, the use of open source School ERP Software with admission management features allows the school to manage the complete admission and enrollment process with ease.

The – free to use and easy to install – school ERP software helps you to automate the admission process making it more efficient and more effective. It also eliminates the chances of errors in the admission process, reduces paperwork and saves time and effort.

Read Also: Student Registration and Admission Management System

Financial and revenue management

A free and open source School ERP Software can also help with the financial management on a school as it can support the collection of various fees, generate automatic bills and send timely reminders to parents and other stakeholders about the payment of fees.

Today we live in a world, where web-based resources are offering new and innovative solutions that are changing the way we function. Free and open source School ERP Software is helping schools to offer the best learning environment to students. This is done by ensuring that all the administrative tasks are taken care and the schools can focus on their main task of education the new generation to create a better tomorrow for all of us.

smart school

What is a smart school? And what are their benefits?

A smart school is – as its name suggests – different from a traditional school. This is a kind of school where advanced equipment and technology are used to take the educational process forward. The main idea is to provide the students with a learning experience that is a lot better than what may otherwise have been possible. These days, teaching has moved to such a level that it has become advanced in the truest sense of the word. No longer are age-old methods of lectures as effective or appreciated as they once were. These days, students want a learning experience that is a lot more interactive in nature and this is what a smart school provides them.

Let’s have a look at some amazing benefits of smart schools:

  • Easy access to information

This is perhaps the biggest benefit of a smart classroom. This is because such a classroom uses many gadgets that have internet connection such as mobile, laptops, and tabs. Thanks to all these devices it is easier for students to gain access to information on the internet. Now, students have all the information that they need about any kind of topic they want to know about. It is basically at their fingertips. In fact, this is beneficial for the teachers as well. This way, they are able to learn outside the syllabus as well and this only enriches them further.

  • Taking notes on a digital medium

One of the biggest features of a smart school is that students can take their notes by using digital devices such as pens and tabs. This way they are able to save a significant amount of their learning time as well. No longer do they need to carry all those heavy notebooks and textbooks to class. Technology such as Google Docs has also made it a lot easier for the teachers to come up with documents and presentations. This can add major value to their students’ education.

  • A better understanding of topics through digital tools

If students learn to topics in a better way, chances are that a smart class would be a much better bet for the same. The learning sessions at these classes normally use many visual aids. This includes powerpoint presentations, word documents, audio sessions, and video screenings, to name a few. They play a major role in conveying the lessons in a way that is a lot more understandable. At times, a simple picture is a good enough substitute for thousands of words.       

  • A great option for students who are absent

One thing with smart classes is that they are always being recorded. This means that even if you were to miss a couple of sessions you need not to feel bad. This is because there would always be the video recordings to fall back on in case you need them. You can go through the videos and also email the teachers in case you happen to have any doubt about the same. In a traditional classroom, the students always find it hard to copy down all the information that the teacher is providing them.

  • Learning in a dynamic manner

It is common knowledge that not all students in a class have the same power to grasp things. As far as the weak students are concerned they always find it hard in the traditional classrooms. But, the smart classrooms – by being as dynamic as they are – have made it easier for these students to learn at a pace that they are comfortable with. Mention needs to be made of the visual effects concepts that are being used in these classes. These effects make the entire lesson a lot clearer and this benefits these weak students in particular.

  • A teaching environment that is interactive

The digital tools are now an integral part of these smart classes. This is why the teaching environment over here can be called interactive in the truest sense of the term. It is one where both students and teachers have definite roles to play. This kind of learning makes the entire process a lot more transparent. It is a lot better than what it would otherwise have been. This improves the interaction between the students and the teachers in a significant way as well. It also improves the bond between these individuals as well. This is because they are able to communicate outside the school with the help of emails and messages.

  • Paper being replaced by digital tools

Each year students use tons of paper in order to take notes. These days, there is a lot of emphasis on being environment-friendly and this is the reason why most of the businesses are going paperless as well. In fact, by facilitating note taking on digital instruments it is now actually possible for the environment to be saved in a way. They are creating a way to replace usage and wastage of paper. In such a concept there is no place for photocopies and printouts, and this is helping reduce the carbon footprint as well.    

  • They are easy to maintain

In traditional classrooms, students have to spend a lot of money each year to buy the necessary educational items such as books and pens to name a few. Even as they go up these costs increase as well. However, with smart classes, such expenses can be kept to the bare minimum. In these classes, all you need to do in this regard is to make a onetime investment in the first year and buy those electronic gadgets.


With the help of the technology available in these smart classes, students actually have the chance to learn from the experts of various subjects. This is one facility that is not available in traditional classrooms where it is the same teachers who take care of various subjects and this is something that does not change at all. Apart from all these, smart classes provide students more learning opportunities, makes the process of learning a fun-filled one, help them learn new technology, allow them the option to collaborate with others and learn, and their grades improve as well.        

impact of mobile device

What is the Impact of Mobile Device on Student Learning?

A first time user’s guide to the impact of the mobile device on student learning

What is a mobile device and learning on a mobile device?

You might think that a mobile device only refers to the use of mobile or cellular phones within the classroom environment, usually to the distraction of students. However, in this blog, we will be talking about the use of mobile devices such as tablets, laptops, Chromebooks, mobile or cellular phones etc. to enable learning.

The impact of the mobile device on learning is far-reaching and comprehensive. To begin with, at the outset, it is the naturalization of advanced technology within the classroom context for students. This means that students who might already be embracing technology will get used to using it for learning and development purposes, instead of just games. Enhanced learning materials such as the use of dynamic visual mediums like pictures and videos and gifs are made possible through the impact of the mobile device in the classroom. The effect of using the mobile device in student learning also has consequences beyond the school – students are using tools they will be using in their employment, thus making the future ready during their schooling itself.

But what counts as learning on a mobile device? Any time a mobile device such as a tablet, mobile or cellular phone, laptop or Chromebook is used to aid in teaching or learning of the classroom curriculum, it can be counted as learning on a mobile device. This might involve everything from reading course materials on the mobile device to playing educational games on the mobile device, to even answering examinations on the mobile device. The use of the mobile device in the classroom can easily be integrated into the most traditional and old fashioned classroom easily, with the investment of an initial start-up cost and some training for both teachers and students.

The impact of the mobile device on student learning is thus as comprehensive and extensive as its use within the classroom or educational institution.

What is the impact of the mobile device on students and student learning?

The effect of the mobile device on student’s and student learning is quite broad. With the growth of education technology and its pervasiveness within the educational ecosystem, the impact of the mobile device on student learning is meaningful. Extensive research has thus been conducted about the impact of the mobile device on student learning. Some of the more far-reaching effects of the mobile device on student learning are discussed in greater detail below:

  • Improved understanding for students

Recent research has shown that an improved understanding of materials is another impact of the mobile device on student learning. One of the key issues teachers face is that different students learn at different paces and it might be difficult to gauge this individually for each student. The impact of the mobile device here cannot be undersold – since the impact of mobile device usage is limited to the use if individual devices by each student, learning can also happen at an individual pace. Improved understanding for students this is a big impact of the mobile device in the classroom and in educational institutions. It addresses a key need of teachers across the educational ecosystem.

  • Equity in access to mobile learning

One of the key things educational experts and champions advocate for is the flattening of the playing field for students through the use of technologies. It is no different for the use of the mobile device in the classroom. The students who use hardware like mobile devices, like laptops, tablets, Chromebooks etc experience the positive impact of the mobile device on student learning across the board. This means that it is creating more equitable access to learning – means every student has the same access as their fellow student to the same materials.

The need for equality in learning cannot be overstated in today’s world. It is one of the biggest signifiers of social mobility, and if the impact of the mobile device on student learning is access to more learning and thus more opportunities later in life, the impact of the mobile device on building a better world cannot be ignored. Stakeholders in the educational ecosystem must thus work towards in ensuring the impact of the mobile device on student learning is experienced by students all across of the world.

  • Empowering more proactive learning

A more proactive approach to learning is another impact mobile device has on students in the classroom according to a new study conducted on students using mobile devices in the classroom. The study demonstrated that the impact of the mobile device in the classroom for the purpose of the student had a positive impact in how proactive students became about their learning. Students taking a greater interested in learning their course material.

Proactive learning is important to build an interest in learning and education itself for students and it is an effect of the mobile device that is easily achievable for most educational institutions. All they need to do is invest in the initial costs of acquiring mobile device – anything from tablets to laptops would suffice here – to some initial time investment in training students to use them well and experience the full positive impact of the mobile device on their learning.

Read also: How School ERP App bridges the gap among Parents, Teachers & Students?

  • Improved conversational skills

Another academic research study has shown that another effect of the mobile device in student learning is the improvement of their intra student conversational skills. In this study, on the group of students was given a mobile device to study the impact of the mobile device on improvement in English conversational skills. Another group was just used as a control with traditional face to face teaching methods. After a period of time, when both groups of students were tested on their conversational skills, the effect of the mobile device on English language conversational skills was found to be beneficial to the students, even more so than the control group. This demonstrates that the impact of the mobile device on student learning is positive as far as improving speaking and communication skills in English goes.

  • Greater academic achievements

The very same academic research study as above also demonstrated another effect of the mobile device on student learning. Researchers in this study found that the students who were using the mobile device through their learning had higher academic achievements compared to the control group who are learning in the classroom. This means that those students that were using mobile device had better scores and academic achievements.

school administrator care about social media

Why school administrators should care about social media?

One of the biggest facts of this generation is that social media has infiltrated every aspect of our personal, social and even professional lives. Today, social media influences every decision of our life – from the way we dress to our vacation plans and even the way we make important life and career decisions.

Social media has also changed the way the education system functions. The use of social media is becoming increasingly common today with educators and school administration staff looking towards social media to enhance classroom activities with the aid of various online and social media tools.

However, besides the benefits of using social media in schools to increase classroom collaboration and communication, social media can also be used by school administrators to ease out the administration process and improve the online reputation on the school.

Here are some of the key reasons that school administrators need to have an active presence on social media:

Reason 1 – To reach out to a wider audience of parents

Today, almost every large organization and company in the world is using social media to engage their communities. People are increasingly relying on it as their main source of news and advice.  For parents who are looking for schools for their kids, the first source for information and guidance is social media. School administrators who have created a strong social media presence can leverage this to attract more parents to their school.

Reason 2 – To update existing parents about the various school events and activities

Keeping school parents updated about the various school events and sending out images and news about the activities can be a tedious and time-consuming affair. However, with the use of social media, these event updates, images and other content related to school happenings can be easily updated online for all parents to see.

The various privacy settings across social media channels will also ensure that these event announcements and images are secure and access is given only to parents of the school.

Reason 3 – Enhance the reputation of your school

Social media channels offer schools, colleges, and other educational institutes plenty a ready platform to showcase their various awards, rankings and the achievements of the students.

Usually, these achievements are showcased only in school newsletters or trophies displayed along the school corridors, but social media channels allow the school administrators to proudly announce the school awards and achievements across social media. This not only enhances the reputation of the school but it helps to create an image of a school that encourages students and brings out the best in them.

Read More: Top education trends in 2019

Reason 4 – Share key school events live with parents and key stakeholders

School events are usually in-house events that only the teachers, staff and students can watch. However social media offers schools an exciting option to allow parents, and other key guests to view the events live. This can be done easily without much camera equipment through the lives streaming option on various social media sites such as Facebook, Instagram, and even YouTube. These options allow you to share various events like school assemblies and school celebrations with the parents in real time!

Reason 5 – Get world class trainers to teach and interact with your teaching staff

Technology has revolutionized the way classrooms across the look and function. Today, there are a plethora of online tools and classroom management tools that can offer students a unique and personalized learning experience. However, it is important that schools train their teachers in these tools and using social media, one can get access to the latest videos and podcasts on new teaching methods.

Additionally, by joining various online teaching communities, the school administrator can ensure that the teachers in the school stay abreast of the new trends in teaching.


Education trends in 2019

Top 7 Education Trends to Look Out for in 2019

Education trends are influenced by technology like never before

What are education trends?

As a part of the educational ecosystem, stakeholders experience many things over the course of the year as part of the endeavor to school children well. When they become repetitive or cyclical, these experiences can be termed education trends.

As the world turns, so does the educational ecosystem. Education trends are inherently dynamic in nature and change year on year, based on the needs of the various stakeholders in the school, the demands of the world they are preparing students for and what resources are available in the world.

Education trends are important to track in order to know that your educational institution is modern and up to date, if not ahead of the curve. After all, a good educational institution is trying to produce scholars that will take the world forward with their skills and hard work. Not those who will be overwhelmed and forever playing catch up with it.

What sort of factors influence education trends?

There are many considerations to keep in mind when analyzing the educational ecosystem. From stakeholders who are the key players in this space, such as parents, teachers, students and management to changing pedagogies being recommended by an expert and policy-making bodies, the factors that influence education trends in a given year are many. Briefly stated, education trends are influenced by technological changes, new methods of learning, new methods of teaching, the economy, the goals of management and teachers, the direction the school is growing in, the demands of the workforce and the job market. Education trends are a product of all these factors and more.

Below we discuss in further detail what are the trends we can expect in the coming year.

What are some education trends we will see in 2019?

A good predictor of trends to expect in 2019 is technology. Technology drives a lot of innovation in organizations, and the education ecosystem is no different. Thus, based on Gartner’s technology trend predictions for 2019, read on to find out what to expect in the coming year.

  • Autonomous Things

From drones to self-driving cars to detergent that is ordered at the push of a button on your washing machine, the rise of autonomous things are going to have a big impact on humankind. We can already see how automated things are taking over highly repetitive or process driven jobs outside of the educational ecosystem. Things are no different when it comes to education trends. Increasingly, in the classroom, we will see the use of autonomous things as teaching aids, learning aids, and general classroom aids. All these autonomous things would work in symbiosis to deliver optimum results for everyone, from teachers to parents to students. Since they are self-motivated and require minimal human input, they would also seamlessly blend into the background even at places like a school or in a classroom.

  • Artificial Intelligence Augmented Analytics

If you are a modern educational institution, you already have the data-rich education trend down pat. Essentially, this means that you are already systematically collecting, storing, and analyzing data to help with your decision making and policy thinking within the school. For 2019, we have an education trend that is supercharging this kind of logical thinking – augmenting existing analytics through the use of artificial intelligence. This education trend is not only a time and energy saver, but it also helps schools grow more organically by deeply analyzing and modeling technology on it.

  • Digital Twins

Imagine an omnipresent and omniscient presence for your organization that required minimal input from humans and instead runs almost entirely by itself. Such a presence would be called a digital twin of your organization and is an education trend that seamlessly integrates the real world with the virtual world. Imagine doing this for your classroom or the whole school – it would help bring the school to students in geographically far-flung locations while also giving them a real, seamless school and classroom experience.

  • Digital Ethics and Privacy

As the lines blur between our reality and the virtual world it is more important than ever to uphold the importance of digital ethics and privacy. This is in order not just to be kind and fair to the world, but also to protect those who are vulnerable, such as students. Digital ethics and privacy will be a big influence on education trends, primarily because students in school would benefit them the most from early learning of the importance of this issue. A student who is informed of this education trend is thus set up for success because they know how to manage and protect themselves.

Also Read: Everything You Wanted To Know About Student Registration and Admission Management System

In a world with social media skills, data leaks, data terrorism and the like becoming increasingly common, education trends that champion digital ethics and privacy are a vital part of a student’s learning. It is important to especially teach younger students about digital ethics and privacy because they are the most persuadable and vulnerable to malicious elements who may seek to exploit or harm them. And education trend like digital ethics and privacy must thus be implemented with utmost haste in order to prepare students for what lies out there on the world wide web.

  • Smart Spaces

Smart spaces are literal physical spaces where technology and humans come together to interact in interesting, innovative, and delightfully surprising ways. Smart spaces are forecast to be a technological trend for 2019, making them an education trend also. This is one education trend that fits in nearly seamlessly with existing setups like a classroom or a lab that would take well to technological enhancements. How would this education trend play out in real life? Imagine a classroom with smart boards, artificial intelligence-driven analytics, using learning management systems, using automated things like drones or robots to accomplish process driven tasks, etc. It is, in fact, an education trend that is already coming to life in some educational institutions.

Student Registration and Admission Management System

Student Registration and Admission Management System

Every decade brings with itself new technological changes and new inventions that are changing the way the workforce functions.  One of the strongest new mantras that are redefining the present-day world is workforce management.

Today, not just the corporate world but even schools and colleges across the world are opting to take their processes online and automate their key functions. Student registration and admission management system is one such function of schools and colleges that is fast getting automated and processed online.

Let us know more about this system that is changing the way schools are functioning across the world

What is a student registration and admission management system?

Student registration and admission management software allow the school to manage the admission process with ease with the help of a school management software. This software helps you to automate the admission process making it more efficient and more effective.

Why choose a student registration and admission management system?

Automates the Process

The use of student registration and admission management system helps to automate the process for the school.

Schools no longer have to spend time collecting, sorting and documenting the forms. The student registration and admission management system can sort out the forms and store them in a digital format for easy access when needed.

The system also automates the process by sending out automated acknowledgments, payment receipts, and reminder emails when needed.

Reduces Error

An important function of a student registration system is that it reduces the chances of errors – both in filling the form as well as in the processing stage. If students were to miss out on filling information or fill out incorrect information, the system immediately alerts them of the errors.

For schools too, the systems no longer have to go through the thousands of registration forms and verify the accuracy of the information as incorrect forms are highlighted in the system.

No long queues   

With the help of student registration and admission management system students no longer need to wait in long queues to collect and submit forms. They can do the same online, submitting all the relevant documents with the click of the mouse.

Reduce Manpower

The admission season can be a chaotic season for schools, as all the manpower gets involved in the various functions related to admissions such as form distribution, collection, information verification, payment verification etc.

However, automating the process is a great way to save on your precious manpower while ensuring that all the tasks related to the admission season get completed with speed and efficiency – and without errors.

Reduces Paperwork

Admissions in the school usually translate into plenty of paperwork from admission forms, acknowledgment slips, reminder emails, payment receipts, student data forms, the list can be endless.

Using a digital system to manage this information and store in an online cloud that can be easily accessed by authorized individuals from any location.

Additionally, this information is secure and can be updated in real time, thus avoiding the need for tedious emails and file changes for an update in the student registration related information.

This reduction in paperwork is also relevant to the students as they no longer have to keep track of multiple print documents, making numerous copies of the same because they can complete the entire end-to-end registration process within minutes with the help of student registration and admission management system.

User and Environment-Friendly

Lastly, with all these features, it can be concluded that using an online system to manage student registration and admission is a user-friendly practice that saves effort, manpower, reduces error etc.

It also saves paper making it an environment-friendly option for schools who want to reduce their carbon footprint.

Recap: Reasons why Indian school don’t go for school management system

What are some essential features of using Fedena student registration and admission management system?

  • Manage Students and Employees details – Important student and employee related data such as Aadhar number, addresses, bank, and health information can be stored in a safe and secure manner.
  • Unique username to students – this ensures that the account is accessible only by the student,
  • Saved contact details to send immediate alerts to parents – These alerts can be related to attendance, student discipline or simply reminders related to payment and fees.
  • Automate attendance – An automatic attendance management system using biometric data helps save the time of the teachers in the classroom
  • Customize the admission forms – This essential feature helps to personalize the admission process for different batches of students with ease
  • Students Documents Management – This feature ensures that the essential documents related to each student are saved securely and can be easily accessed by authorized staff when needed
  • Batch Allotment– automatic allotment of batches every academic year reduces the burden on the administrative teams
  • Academic year records – The online system can also be used to store the academic records of all the students including alumni


school management system

Top reasons why Indian schools don’t go for School Management System?

And why you need a school management system anyway

What is school management system?

School management software is a type of organizational platform or tool that helps schools manage a multitude of their internal and external processes with the aid of technology. Simply put, school management system helps schools manage their processes more efficiently and in a less labor-intensive fashion by using a software application to take over these functions. The best kinds of processes that a school management software can master tend to be predictable, repetitive and have a clear set of functions to follow. This is why it may seem like school management system is a management aid only. But in reality, school management software is for everyone, including internal stakeholders like teachers, students, and non-education staff and external stakeholders like parents and management.

Why do schools need school management system?

The nostalgic idyll of a school being a simple set up where education is merely imparted from teacher to student with no organizational or institutional engagement is simply unrealistic. Schools, in reality, are large institutions with multiple moving parts that have to come together in complex fashions to ensure their smooth functioning. Relying on the aid of dedicated technology like school management system is therefore hardly an unnecessary indulgence – it helps every stakeholder in the educational ecosystem do their work more easily and efficiently with fewer errors. It also embraces technology which is now an inextricable part of our lived experience.

Despite this, many Indian schools are resistant to implement the use of school management software.

Their reasons are many but here are six that they give for not using school management system to make the day to day functioning of their institutions easier:

Reason One: “My school is fine, I don’t think I need school management system!”

Part of running a complex education institution like a school is to work towards continual improvement. While your school may currently managing their workload, embracing technology in order to ease the burden on staff, reduce the bottom-line cost to your school, and to embrace technology in order to prepare your staff and students for a tech-rich world is necessary. It is also unlikely your school will maintain the current status quo forever – student strength will increase, human resources changes will occur, the sheer work of running a school is unpredictable. A school ERP software is a key to being able to tackle the unpredictability and ever increasing work of running a school. Planning in advance to make optimal use of all resources – like school management software – ensures your school remains smoothly functioning consistently over long periods of time.

Reason Two: “School management system is too expensive!”

That dedicated educational technology is much too expensive for schools is a gross misconception that plagues the educational ecosystem to this date. It is a relic of the past where low-cost technology seemed like a dream. In the present day, however, thanks to advances in technology, the ubiquity of their use, and an increasingly tech-driven world, even dedicated technology is more accessible than ever before.

Online school management software is especially very accessible in terms of finance for a lot of schools. Open source school management system like Fedena allows schools to access low-cost tools and customize them to their exact needs ensure that schools are getting their money’s worth when it comes to educational technology.


Reason Three: “My school is not big enough/too small to use a school management system!”

There is no threshold to be hit by your school in terms of strength, size, or popularity to make the use of educational technology to improve its functioning. School ERP system software like Fedena is useful for everyone – no matter how small or big. For smaller schools with less funding, it helps reduce labor costs and improves time efficiency, a big perk for schools running on a lean budget. For bigger schools, it helps manage the many complexities that go into the running of a juggernaut institution, from dousing the little fires that spring up every day to effectively addressing ongoing endemic problems.

Reason Four: “My administrative staff doesn’t need an online school management system!”

While it is true that school management software system excels at handling processes, this does not mean that it is useless for other stakeholders in the educational ecosystem. School management software helps teachers be more accessible to students and better manage their classrooms, for parents to monitor their child’s progress more easily and work as a team with the school, for management to better implement their funding thanks to reduction in inefficiencies, and for administrators to reduce the impact of human error in quickly and efficiently managing a variety of administrative functions.

Reason Five: “Training people to use school management software is too difficult!”

When it comes to maximizing the use of school management software by people at school, it all depends on training. Choosing an easy to use, flexible but robust school management software is key to ensuring its use by your school. Good school management software like Fedena offers hands-on training that on-boards all stakeholders at your school. The learning curve is not hard even for the most ardent of luddites. It is important to realize that training is key to making the most of your school management software and must be a consideration when investing in one.

Recap: Why choose automated student attendance management system for your institute?

Reason Six: “School management system won’t work with my other applications!”

Most schools already have some platforms and tools that they have been using effectively for years. It is not sensible to expect that schools discard technologies and tools that are comprehensively addressing their needs and that their stakeholders are used to. Again, this is where the choice is made in which school management software to invest in comes into play. Choose a school management software like Fedea is very friendly to other technologies thanks to the vast number of plugins and integrations that it allows to be on-boarded onto its platform.

right school management solution

Quick Guide: How to choose the right School Management Solution?

Know what does your institution need in a school management solution?

School ERP system not only bring complete automation in the structure but also yield transparency on the progress of school daily operations. But sometimes without doing research institution implement any school ERP solution in their school structure, which causes the disparity between the software and the needs and requirements of the institution. Results, failure of ERP software.

Hence, in order to help you to avoid such circumstances, we have brought for you this whitepaper which guides you towards the right selection process of an ERP software for your institution.

Download the guide to know how the selection of the right school management system impact the growth and productivity of your institution.

You’ll learn:

  1. Why do educational institutions need a school management solution?
  2. Factors to Consider when Selecting a School Management Solution
  3. Whom does a school management solution benefit and how?
  4. Why Fedena Is the Right School Management Solution For You

Download Free Whitepaper, quick guide to choose right school management solution.

automated student attendance management system

Why choose automated student attendance management system for your institute?

Before you choose an attendance management system for your school you would first need to know what it is. These are basically systems that use biometric technology such as access cards and the like. They keep track of the attendance of your students as well as staff members. They help you maintain accurate records in a quick manner and over the years they have become integral parts of school management as such.

The features of automated student attendance management system

There are several reasons why you should choose an automated student attendance management system for your school. The first important reason, in this case, is that they come loaded with features. These features make it really easy for you – the school administration – to run the affairs in this particular regard. They may be enumerated as below:

  • Leave management
  • Biometric or RFID integration
  • Managing half or full day attendance
  • Subject wise attendance
  • Managing daily attendance reports
  • Providing instant notifications to parents

It needs to be said in this particular context that technology is always evolving and the same thing can be said of these systems as well.

Why student attendance management system is useful?

There are several reasons why these automated student attendance management systems are being thought of as being so useful in the first place. Those reasons may be enumerated as below:

  • Assuring the safety of students
  • Increasing the productivity of teachers
  • Improving communication between parents and teachers
  • Developing discipline and punctuality
  • Helping with course management
  • Improving the results of students
  • Stimulating student behavior
  • Improving salary calculation
  • Saving time
  • Being environment-friendly

Speed and accuracy

This is one of the best reasons why you would need such a system in your school in the first place. If your school management software has a students’ attendance management module in it, it is always great. This is because then there is no need for you to maintain such data in a manual way as you were used to doing till date. In any case, such processes are cumbersome and long, which means that they are better absent than present. With such a system students can easily log on to an online system and mark their attendance.

This would help save the extra time and effort that are otherwise incurred in these processes by the teachers. These systems are infinitely faster and the same can be said of their accuracy as well. This is why they are so much better than the manual attendance systems in every sense of the word. They are created in such a way that you can avoid making any incorrect data entry as such and there would be no duplication as well. More than anything else, such a system would help reduce paperwork that is so mundane in any case!   

Generating reports in an automatic manner

Quite often teachers have to access the attendance reports of their students on an urgent basis. It could be for reasons related to discipline or for meetings with the parents. When you use a student attendance management system you basically make sure that reports can be created with just a click of your button. This way, you – the school management – are also able to get access to various summaries, and trend reports that are connected to the attendance ones.

Increases punctuality

These systems are simply great when it comes to enhancing punctuality among students.

In a manual system, the entire operation happens on a daily basis and the teacher enforces the attendance on a daily basis as well. However, with the cloud-based online student attendance management systems that we are talking about over here, you can actually record the time at which each student is attending the school in an accurate manner. This, in turn, allows you to monitor which students are being tardy in this regard and then pull up students to teach them why it is important to be punctual at school.

Recap: School ERP vs College ERP

Sending alerts to parents

When you use an online attendance management system for students it becomes easier for you to send automatic alerts to the parents if their wards are not attending the school. You can be sure that this is something that would be impossible if you were using a manual system. However, with a school management software that would store all necessary data related to your institute, this would be as easy as it gets. In fact, these systems can also store the contact details of the parents and this way it would be easier for you to send notifications to the parents as well.

The parents too would be benefited by this as they would be able to stay updated with the attendance related details of their kids. They would have a clear idea of the number of classes that their children are missing out on.

Managing the attendance of staff

With the help of the attendance management systems, you would be able to keep track of the attendance of your staff as well. This includes both your teaching and non-teaching staff. This way, you would find it easier to calculate the number of leaves that they have availed and keep track of the number of days and hours that they have worked as well.

This, in turn, would help you work with a lot of accuracy and ease than would otherwise have been possible.     


success in exams

Success in exams: 9 top tips for exam season

If you wish to meet success in exams the first thing that you need to do is make sure that you have enough time to study. Create a schedule of study that would suit your needs and requirements the best. Make sure that you have not left anything for the absolute last minute. There are some of you who do well when they study at the 11th hour. But you can be sure that this is not the best way to get ready for the exams ahead. It is always better to plan well in this regard and organize yourself.

You need to chalk out the number of exams you have and the number of days at your disposal. Then you can form a plan keeping that in mind.

Organize your study space

If you wish to be successful in exams this is something you need to do as well. Your study space should have adequate space for you to be able to spread your books and notes around. It is also important to make sure that the room is well lit. Your chair should also be good enough to provide you with the kind of rest that you want. These are points that you need to consider in this particular context. Make sure that there is nothing that would distract you from your studies. It is better to always remove them beforehand. It is also important that you are comfortable in your study space.

You can be sure that this way you would be able to focus a lot better on preparing well for a successful exam. There are several ways in which you can do this. It could mean studying in total silence or while listening to music. You may be someone who likes to focus while studying. It could also be that you are someone who prefers to study in a cluttered manner. The bottom line is that your study space needs to be something that you like. It should be a pleasant and friendly one as that would allow you to concentrate in the first place.

Using diagrams and flow charts

When you are revising your study material it is very important that you use visual aids. This is because they can be helpful in this particular regard. When you are starting a topic you need to write down all that you know about the subject already. Even as you get closer to your exams start using revision notes in the shape of diagrams. You can be sure that these visual aids would help you remember your material. This would help you get ready for your exams in the right way as well. This would be of great benefit during the exams.

Practicing old exams

One of the best ways in which you can get ready for an exam is to practice writing your old exams. The old tests would help you get a proper idea of the kind of questions that you are likely to encounter in the exams. This is the biggest benefit of these old tests. You would also know what to expect in these cases and that can only be good for you in the end. You would also have some idea about the kind of time that you would need to write the actual test.

Explaining your answers to others

You can also take the help of your near and dear ones such as family and friends to do well in exams. You can always explain to them the reasons why you have answered a question a certain way. This way you would be able to clarify the concepts, revise them, and remember them as well. This, in turn, would help you during the exams as well.

Organize your study group with friends

When you form study groups you are able to get all the answers that you need. You can also complete all the tasks in a much shorter span of time as well. All you need to do in this regard is to make sure that your group is also focused on the subject that you are studying. It is also important that they do not get distracted.    

Take breaks on a regular basis

Your brain needs to take breaks on a regular basis to get back its focus. You may think that studying for long hours is the best way to get ready for exams but you could be wrong as well. This is because it is impossible for most to keep knowledge on a long term basis. The most important part of this process is to come up with a routine that would fit the style of your studying.

Snacking on healthy food

When you are studying you should refrain from eating any food that is not healthy. You need to make sure that your brain and body are fit at moments such as these. You need to eat food that is natural and fresh, and rich in vitamins. You can be sure that this food would be good for you. It would improve your memory and concentration by a significant margin.

Plan for your exam days

Before you appear at any exam review all the rules and regulations in a careful manner. Plan the best possible route for the examination spot. Find out how long it would take you to reach the destination. It is always better to have some extra time in hand in this regard. You would not want to get late for your exam and then have to deal with a lot more anxiety as well. That could scupper your chances of doing well in the exams.  

Drink lots of water

When you are studying for an exam or even during an exam as such it is always better to drink a lot of water. It is very important that you remain hydrated at the time of the exams. You can be sure that it would help you remain in a positive mood.  

Keep all these points in mind and prepare well so that you are able to do well in exams.