academic management system

Advantages of an online academic management system

Do you need an academic management system at your educational institution?

In short, yes. The smooth running of a school depends on many factors – teachers having the tools and resources to make classroom learning fun, students who are empowered to absorb as much as they can at their ideal pace, parents who supplement in school learning with at home reinforcement. All of these, however, is impossible to achieve when a school does not have the best tools and resources to make this happen for all of its many stakeholders.

For a long time, this has focused on building processes that enable everyone from students to teachers to parents to the school management. When these processes are running smoothly, the most effective form of academic learning is made possible.

So how do we ensure these processes do not break down? So far, we have primarily been relying on an army of skilled humans to make sure things run smoothly. However, this obviously has its drawbacks, such as a swelling workforce, high overheads, and increasing instances of error.

  1. Swelling workforce As a school or college grows more complex, so do its processes. This means that we need more and more of the people who keep these processes running. A swelling workforce also means a swelling payroll – difficult for an educational institution that is constantly dealing with budget slashes and cost-cutting.
  2. High overheads Overheads for running processes are naturally high. Apart from the need for gatekeepers and channelers as described above, many tools are needed to ensure process efficacy. Think of the simple task of sending a message to a specific section of a student body: first, a person would identify who these students are and pull up their contact details. Then another draft the messaging. A third would then ensure these notices are currently printed out. A fourth would ensure that they partner with the right delivery resource to ensure that these important notices reach the right students. It is a high-cost investment for any school or college.
  3. Increase in errors Humans are fallible creatures and are thus prone to human errors. To expect someone to perform perfectly at their job at all times is not reasonable, no matter how simply these processes are broken down

The solution to these issues is to embrace technological progress in the field of education and start using an online academic management system to manage the academic affairs of a school or college. Technology has superceded humans in many ways, and process management is a key way it does so.

What is an online academic management system?

An online academic management system is a technological tool or platform that enables multiple stakeholders to manage various academic processes simply and smoothly, through one console. It reduces the need for human intervention and does not fatigue of repetitive processes.

What are the advantages of an online academic management system?

An online academic management system can help students in numerous ways, but its advantages are not merely limited to them. Teachers, management and parents can benefit from an academic management system.

Online academic management systems can handle a multitude of processes. These are the ways you can use your academic management system to take over various tasks: from grouping of students according to classroom or study groups, serving as an easily accessed repository of classroom notes and other classroom materials, to helping teachers administer tests, to sharing grading easily and confidentiality with students, to enabling seamless, private and ongoing parent and teacher communication about their performance.

When you use an online academic management system the following happens:

  • Reduced labour costs

The biggest change schools and colleges will notice is the reduction in labour costs when an online academic management system is implemented in their educational institution. Since so many tasks become automated, the need for a person to manage these arrays of tasks is eliminated. It also means that other employees are freed up to focus on more stimulating or challenging tasks that may not yet be mastered by an academic management system. This means that your employees stop being underemployed and might see higher rates of job satisfaction. 

Recap: Increase institute admission rate with online marketing strategies

  • Lower overheads

With an online academic management system, many allied task and tools become obsolete. For instance, there is no need to partner with a delivery service that ensures all your notices reach the right student. An online academic management system allows you to communicate swiftly, confidentially, and directly with every student in a matter of moments. Just use the internal messaging system or the announcements section of your academic management system to communicate effectively with your students, their parents, or even the entire school.

  • Error-free processes

Since an online academic management system is a technological tool, it is not susceptible to human foibles. This means, that as long as the rules have been clearly defined and there is no

error in the programming of the system itself, it is reasonable to expect a consistently error free experience. An online academic system like Fedena has many features that are built in that teachers, students, parents, and management will learn how to use intuitively, replacing them physically having to it themselves. It also provides consistently – for repetitive processes, if it works correctly the first time, shut it and forget it. It will continue to function optimally each time until the programming is interfered with by a human.

But one of the single biggest advantages of online academic management systems is their ability to have all of these advantages to be accessible to all, across platforms, times, and devices. Since it is connected online, stakeholders can sign into the system from their phone or their laptop, at their most convenient time to finish the tasks they need to. No longer will these stakeholders have to tailor their schedules to the varying timings of an office or department or have to be physically present at a certain place in order to complete simple tasks. In case, school affairs can be managed on the go.

Increase institute admission rate

Increase institute admission rate with online marketing strategies

Marketers across the world have realised the powered of the internet and have integrated digital marketing tools as a pivotal part of their marketing strategy. A few years ago, marketing managers allocated most of their budgets towards traditional print media and on outdoor campaigns. However, these had a limited life. For instance, an advertisement in the newspaper, only had visibility for one day, after which the chances of it being seen by anyone was limited.

Today, the internet has unleashed an unending list of possibilities for marketers and schools too can benefit from this online boost by reaching out to an increasing number of parents and increasing their admission rate.

To help schools get started, here are a few tools that they could use to increase their admission rate and expand themselves

Learn The Importance Of Keyword Research

It cannot be denied that any information we are looking for, we immediately turn to Google for the answers. According to online estimates, there are close to 2.3 million Google searches that are performed every second. Schools, therefore, need to develop a robust Search Engine Optimisation strategy to attract prospective parents through search engines. This means being aware of the various search phrases that a parent would use when looking for a school and integrating the same into your website content

Creating an inbound marketing strategy

Creating an inbound marketing strategy essentially means attracting parents to your school website by offering information that a prospective parent would be looking for. For instance, you can invest in creating relevant blogs and articles on your website which can be easily found on the internet by your target audience. You can also use these blogs to highlight various aspects of your school in detail. Events, activities and other school features can be shared with prospective parents to help them understand the essence of all that your school has to offer.

Social Media Marketing

Social media platforms such as Facebook, LinkedIn, Instagram have become a large part of our lives and often play a role in influencing our purchase decisions. This makes it essential for schools to create an online presence and use the same to reach out to prospective students and their families. This can be done with the help of sponsored posts and pay per click (PPC) campaigns. A PPC click campaign is also the perfect tool for a short-term marketing activity or for promoting time-sensitive content such as admission driven content. When used intelligently, a PPC campaign can boost the online presence of your school tremendously.

Recap: Payroll management using school ERP system

A call to action and landing page

When running an online marketing campaign, irrespective if it is an SEO activity, or a PPC campaign, one of the most essential elements is to create a Call to Action form that needs to be placed on the landing page. It is essential that the advertisement, the landing page and the Call to Action all tie together into a logical and compelling journey for the prospective parent or student.

Create a virtual tour

In a hyper-busy and connected era it can be difficult for parents to take the time out and to vest a school for a tour. Schools can incorporate virtual tours into their website along with 3D images of their classroom to allow parents an opportunity to view their school from any geographical location. This saves the time of the parents and yet helps them feel connected to a school despite not visiting them.

Digital marketing is not only an art, but it is also a science that lends great results to the marketer. School that can effectively create an online presence using these tools will not only be able to reach out to a larger number of parent, but they will also be able to position and present themselves as a modern school that is digitally forward and parent-friendly.

school erp system

Payroll management using school ERP system

When you have a good ERP (enterprise resource planning) system it can help you to manage your payroll work a lot better than what would have happened otherwise. With the help of such software, you would be able to manage the salaries being paid to your employee a lot easier. On an average, there are around 20 students for each teacher in every school out there. On an average, each school enrols around 1000 to 1500 students each year. This means that on an average each school has around 75 teachers. Along with that, there are other employees such as people working in the administrative department, peons, clerks, people working in the maintenance department, and receptionists to name a few.

Things that a school needs to take care of

As far as payroll is concerned there is a lot of work that a school has to take care of. This includes managing the following:

  • attendance of employees
  • data related to employees         
  • deductions
  • leaves
  • different bills
  • bank statements

The hard part of this is that this huge amount of data has to be maintained each month. Normally, schools try and maintain such data on Excel sheets. Little do they realize that it is next to impossible to do such work on Excel without making any major mistake!

It also needs to be said in this context that such work does take up a whole lot of time and resources as well. However, with a good school ERP system such as Fedena they can do this work in a smooth manner and in very little time as well. Thus they can save a whole lot of time and resources that they can devote to other important work. With a proper school leave and payroll management system you can make sure that you are a lot more organized than what you were before.

You can retrieve your data quite easily. Since these systems utilize the latest technology such as Cloud to store such data there is no question of the information getting lost. These systems also provide easy access to all the stored data, which means that you can get back the data as and when you want to.

Recap: Benefits of online school over the traditional school

Categorization of information

These systems let you categorize information in different ways. Apart from the kind of data that has been mentioned already these systems can also help you include information in your payroll systems like benefits provided to employees and mode of payment. By using these systems you can perform various important activities like defining the departments of your employees along with their designations, frame the structures for salaries and leaves to name a few. You can also create specific categories for deduction as such.  

It could be that there are some employees that you pay through check and some whom you pay through cash. The biggest benefit of these systems is that they can be fully integrated into the kind of system that you are working. You can do it in a very simple way without any problem whatsoever.      

online school over a traditional school

Benefits Of Online School Over A Traditional School

One of the biggest changes in the realm of education has been the transformation of the term school – from a noun to a verb. A decade ago a school could be defined as a geographical location where students went every single day. Today, with the advent of technology and digital learning tools, a school is a learning process – irrespective of the location and the time.

However, besides the flexibility of location and time, there are several benefits to an online school as compared to a traditional learning centre:

1. Larger Variety of Courses

Since an online school is not bound by space or time constraints, they are able to provide an unlimited number of courses for the students. Thus, an online school student has access to a larger number of courses that they can take at any time and place of their convenience.

2. Lower Costs

In a traditional school, there are a few mandatory costs associated with using classroom space and equipment. However, these do not apply to an online course and with the right tools and software, students can enjoy large savings on the fees.

3. Customised Learning Environment

Instead of sitting in a classroom with multiple distractions or a crowded library, an online student has the flexibility to create his own environment that is best conducive to their learning, this can include soft music, choice lighting and even stocking up of tea and coffee to create the most suitable learning environment.

4. Open Channels of Communications with Teachers

One of the biggest benefits of taking an online course is that it offers students multiple channels of communication with the teachers. Instead of waiting to speak with the teacher after class, an online student can clear his doubts by mailing the teacher, chatting with him on the messaging boards, or simply calling up for a curriculum related chat. This consistent communication with the teaching authorities not only makes the topic more relatable to the students, but it also increases their confidence in the subject.

Read More: Benefits of reading books outside the syllabus

5. Collaboration and Virtual Study Groups

Students of an online course can also join virtual study groups and collaborate with their peers from across the world. This not only broadens their learning but opens their mind to new thoughts and ideas related to their subject. Online learners thus get an understanding of new trends in the subjects of their interests and stay updated at all times.

6. Learning At One’s Own Pace

In a traditional classroom, students have a constant pressure to keep up with other students and perform at a speed that they may not be comfortable in. However, in an online course, students can learn at their own pace, stopping to review the topics repeatedly, or clearing the doubts with the teachers. Even for students who are completing the course at a record pace, they do not have to wait for other students to catch up with them and can move ahead on their own in need be.

These are some of the benefits of an online course over a traditional course. Do share your thoughts in the comments below.

benefits of reading books

Top benefits of reading books outside the syllabus for students

The process of reading books outside one’s scheduled area of expertise or work is also referred to as extensive reading. More than anyone else, this process has some immense benefits for students. For starters, such reading helps them develop a sense of autonomy. In fact, it is said to be the best and also the cheapest way for a student to develop such qualities. By its very nature reading happens to be a rather individual and private activity. It is one thing that you can do at any time of the day and at any place of your choice. You can start reading when you want to and stop as and when it pleases you.

Here readers have the freedom to interpret and visualize the text that they are reading just the way they wish to. They can also ask themselves any question that they wish to – it can be an implicit one or an explicit one.  

Apart from this, they can also take notes about the language or just let the story take them along the flow.

Let’s check out the top 6 benefits of reading books for students:

1. It offers inputs that the students can comprehend

As far as various sources of comprehensible inputs are concerned reading happens to be the one form that is the most easily available. This is especially true for places where the students do not have much access to a language that they are looking to learn.

If these texts can be chosen carefully, keeping in mind their comfort and capability levels, it can help students reacquaint themselves time and again with language items that they are already familiar with. This way they are able to strengthen their existing knowledge and increase it further. There is hardly any other way in which a student will get to learn new languages and that too within the limited scope that a class offers.

A great way to learn any language is through immense exposure to it on a repeated basis, and that too in a definite context. The best way to do so is through extended reading.

2. It improves their general language skills and capabilities

We might not know or understand this but the benefits of extended reading go far beyond mere reading.

Students become competent in a wide range of areas such as reading as well as other skills related to languages such as writing, control over syntax, and speaking to name a few. There is, in fact, plenty of evidence in the academic circles to suggest that there is a significant improvement in speaking skills that comes as a direct result of extended reading. So, when a student is reading in an extensive manner all her or his language skills are being honed and not merely reading.

3. It helps develop general and global knowledge

As far as most of the students these days are concerned there is rather limited knowledge of the world that they are living in. This is applicable from an effective point of view as well as a cognitive one. Their experience of the world is likewise as well – limited at best. This is where extended reading can come in and make such a difference.

It can throw open the windows of this world to them and they can see it through many different kinds of eyes at the same time. This is one education function that extended reading plays and one that cannot be stressed enough to reveal how important it is.  

4. It helps with the growth of vocabulary

When a student is in the habit of reading books outside her or his curriculum it helps her or him improve her or his vocabulary. Not only that; with extended reading students are able to improve this rate of growth and sustain it as well.

It is not possible for you to extend your vocabulary with just a single session of reading. You need to be doing it time and again in order for the growth to happen. With extended reading you are exposed to phrases and words of a language in a context time and again. This also means that you become progressively acquainted with them. Since you are learning a new language in a proper context you are also able to deduce things a lot faster in this language.

There have also been plenty of studies in the academic circles that support the theory that extended reading helps students improve their vocabulary and sustain it through continued exposure to language in various contexts.

Recap: Top habits of highly effective schools

5. It helps improve writing

Extended reading can also help the students improve their writing. In fact, the connection between reading and writing happens to be a well established one. The more you read, the better you become at writing. As far as academicians are concerned there is no clear logic to suggest why this would happen but it happens nonetheless. Common sense suggests that when you read you meet a language more often, per se. Your mechanism for acquiring language works in such a way that it is able to reproduce this knowledge in the form of speaking and writing as and when it is needed.   

6. It creates a motivation to read more and sustains it

There is a circle of virtue – success begets more success. It makes sure that when you are able to read a new language and master it with a modicum of success you are motivated to repeat this trend even more. It helps your self-esteem and that too in a positive way.

You feel encouraged and this causes you to read more. In fact, when you are able to read your first book in a new language and learn it the positive effects of it are undeniable. Academics say that it is a lot similar to hitting a home run. However, they also suggest that the first reading material should be a compelling one.  Merely an interesting one would not serve the purpose over here. It is the success that a student achieves with her or his first instance of extended reading that prompts her or him to keep doing it time and again.

habits of highly effective schools

Top 7 Habits Of Highly Effective Schools

The 7 Habits of Highly Effective People is one of the biggest and best-selling books in the world. Written by author Stephen Covey, this book is a must-read for effective transformation that sets readers on the path to leadership and development. What sets apart the 7 Habits from other leadership is its inside-out approach to leadership development that is universal, timeless and can be applied in the work life, home life as well as for the development of schools and other educational institutes.

The book reveals seven habits of the highly effective people around us, and how we too can be effective if we incorporate some of these habits. While these characteristics have influenced thousands of corporate and personal success stories, how would these seven habits relate to a school?

Characteristic One- A Proactive School

The first habit mentioned in the book is to be proactive. It encourages readers to take responsibility for their learning and choices through making proactive decisions.  This is essential for a school looking to establish them as an effective learning centre.

Being proactive essentially means understanding the global trending in education- especially the application of technology in schools and embodying the same into your centre. It also translates into ensuring that your teachers receive the latest training on new programs, teaching software and technological tools that will help them to teach better and be more relevant to the teacher.

By proactively choosing to incorporate technology into various aspects of your school from attendance management to time-table scheduling, you can be assured that your school will function in a more efficient and effective manner.

Characteristic Two – Begin With An End In Mind

The second characteristic mentioned in the book related to the beginning with an end in mind. This essentially means developing a long-term vision for the school and charting out an action-oriented path in that direction.

Very often, schools never focus on aligning their vision with their actions and can often seem confused or vague to parents. For instance, schools can be sports-driven, academic oriented, technologically superior. By clearly identifying their vision for themselves and working towards the same is a great way for schools to build a reputation for themselves that is in line with their goals and objectives.

Characteristic 3 – Put First Things First

This third habit is an extension on Habit 2. While habit 2 is all about building a vision, habit three focuses on working on actions that will help you reach the vision. This habit emphasizes the need to ensure that you prioritize your actions to help you reach your goal.

For a school, this essentially translates into prioritizing the school budget, the school funds and allocated first towards meeting the vision of the school and later towards other items.

Characteristic 4 – Think Winning Thoughts

A win-win attitude focuses on cooperation rather than competition. It is based on the principles of mutual benefit in all aspects of work and life.

This fourth habit encourages schools to think of positive thoughts when faced with challenges. For instance, when dealing with the chaos of admission season, schools must cultivate a positive attitude and look at solutions that can help them cope. Using school management software and other school technology tools will help the school function in a more positive and winning way.

Characteristic 5 – Seek First To Understand, Then To Be Understood

Communication is one of the most important skills in life and this fourth habit focuses on developing communication skills

For a school one of the best ways to build communication skills to use a school management system that will efficiently manage the parent and teacher communication. Using technology, parents can stay updated on the students’ school performance, attendance, homework assignments and other relevant days to day information. By communicating with the parents at all times, there is will a better parent-teacher relationship which will go a long way in creating an environment of meaningful conversations, productive school-parent collaborations, creative problem solving, most importantly will create an environment of trust and support for the students in the school.

Recap: Why professional development is necessary for teachers?

Characteristic 6 – Synergize

The age-old adage says, “two heads are better than one” and the sixth habit encourages people to bring their expertise, experience and work together, proving the 6th habit to be right.

One of the best ways for schools to practices this is by encouraging collaboration in the classroom. This can best be done with group assignments and group tasks, where students need to give their best and collaborate together to create a winning online assignment.

An effective school uses various eLearning platforms to encourage students to work together in the classroom through group assignments and group tasks. Collaboration is one of the key features of eLearning platforms and it teaches students key twenty-first-century skill of synergy that can prepare them for the future of the workforce.

Characteristic 7 – Sharpen The Saw

Sharpen the Saw is the last habit and probably one of the most effective habits mentioned in the book. This characteristic of success deals with discusses self-renewal, self-care, self-respect and self-improvement

An effective school knows that for its students to excel in the workforce they need to be equipped with classroom skills, but they also need to learn other skills such as listening, sharing, focussing, team spirit.

However, to teach all these within the confines of the classroom can be a challenge to the school. However, one of the best ways to teach these multiple skills is to bring various aspects of school management software into the classroom to make learning relevant and fun.

Today, one of the most effective ways for schools to succeed and make a mark for themselves, is introducing technology and school management tools that will help them achieve all the above habits for success

professional development necessary for teachers

Why is professional development necessary for teachers?

It has normally been seen that when teachers develop themselves professionally, students stand to gain the most from it because there is a marked improvement in their teaching outcomes. All over the world, education is changing in terms of the technology being employed, the guidelines being followed, and standards of curriculum to name a few. The effort is to make sure that one can keep pace with all the best practices as well as the latest trends in the field. When teachers take part in professional development sessions they become better educators in every sense of the term. They are able to create course instructions that are tailored to suit the needs of their students and thus relevant for them.

Let’s check out why is professional development necessary for teachers:

1. Learning better ways to teach

Professional development helps teachers discover new ways in which they can teach their students. As a result of that, they can go back to their classrooms and make the necessary changes to the way they present their lectures. They can also bring about changes in the curricula as well. In a nutshell, they can do things just as is necessary for their students. However, since these changes happen in a gradual manner – over time – it is really difficult to quantitatively evaluate how well they are working.

2. Developing better planning and organization skills

Thanks to these professional development programs, teachers are able to learn and develop new skills of the organization as well as planning. Teachers spend a lot of time in the classrooms presenting lessons. Apart from that a lot of their time also gets taken up in other necessary work such as evaluating the students, developing the curriculum, and other important paperwork. By taking part in these programs teachers can learn how they can plan to make better use of such time and how they can remain organized. This only serves to make them even more efficient.

Recap: New features in school management software: Fedena 3.6.3

3. Gaining industry insight and knowledge

Students would normally expect their teachers to be experts in the subject that they are teaching. This means that no matter what kind of question a student throws at a teacher she or he should be able to answer them without any problem whatsoever. With the help of the various professional development programs, these days’ teachers can expand their knowledge even further thus truly becoming the experts that their students wish they are. The amount of industry insight and knowledge that a teacher gains through these programs are directly proportional to their participation in the same.

4. Wanting to continue the process of being educated

Teachers can quite easily get burdened by the strain of doing their work on a regular basis. It can be quite a grind, as such. However, with professional development programs teachers get a marvellous chance to take a break from their regular routine. For a change they do not have to essay the role of a teacher, they get to be the students instead. This keeps the teachers hooked on to their work because they know they are getting the professional assistance that they need in order to get better.  

Fedena 3.6.3

New features in your school management software: Fedena 3.6.3

We know that you have been waiting for the next release from so long but finally the wait over.  Again we are here with our new & super exciting release. The latest version Fedena 3.6.3 is now live and this time we have named our release Rhea, after the second largest moon of the Saturn. In this release, you can easily import the marks and planner in a bulk for exams, along with this, the consolidated place where you can explore the various types of reports. In addition to all these, manage the discounts and fines in pay all fees page.

This time we are dedicating this release to Maria Montessori. She was born on the 31st August 1870 in the town of Chiaravalle, Italy. Her father, Alessandro, was an accountant in the civil service, and her mother, Renilde Stoppani, was well educated and had a passion for reading.

Maria Montessori was an Italian physician, educator, and innovator, acclaimed for her educational method that is known as the Montessori Method of education. This method is a child-centred educational approach based on scientific observations of children from birth to adulthood. The Montessori method views the child as one who is naturally eager for knowledge and capable of initiating learning in a supportive, thoughtfully prepared learning environment. It attempts to develop children physically, socially, emotionally and cognitively.

She opened the first Montessori school—the Casa dei Bambini, or Children’s House—in Rome on January 6, 1907. Subsequently, she travelled the world and wrote extensively about her approach to education, attracting many devotees. There are now more than 22,000 Montessori schools in at least 110 countries worldwide. Her educational method is in use today in many public and private schools throughout the world.

Fedena 3.6.3 comes with many new features and enhancements to existing features. Here is a quick primer on the changes:

New Features

Import Marks and Planner

Upload marks in bulk for an exam using this new feature in Gradebook. To upload marks for an exam, go to  Manage Exams > Import Marks in the Actions menu. Click on Download Mark Sheet to get the CSV file format with the student names and subjects. Enter the marks against each subject or activity and upload the file. The Import log shows the list of imports and their status.

Import planner allows to easily set up the planner for a new academic year. Go to Gradebook > Exam Planners > Import Planner to select the planners and details to import. Click on Import Exam Planner to finish the import.

Reports Centre

The all new reports centre provide all grade-book reports at one place.

  1. Student Reports: Report of each student for a particular exam, term or planner.
  2.  Subject Reports: Subject-wise report an exam  for students in a batch
  3. Consolidated Reports: Exam-wise report of all subjects in a batch with details like Average marks, highest marks and student rank.

Leave Balance Report

Generate the leave balance report for a selected duration. It will have the opening leave balance, leaves added, leaves taken and remaining leave count.

Custom Words

This feature allows institutions to enable variations of commonly used words in Fedena with their own variations.

Enhancements to Existing Features

Gradebook enter marks

Subject teachers and batch tutors have the privilege to enter marks for their subjects or batch in Gradebook.

Pay all fees

The pay all fees page in Fedena now has options to add discount and fine of collections.

Custom Import

Changes are done in Custom Import to improve the bulk upload of data:

  1. Increase in maximum number of rows that can be uploaded at once from 200 to 1000
  2. Instruction page with examples added to imports, mandatory fields marked by * in CSV file
  3. Student import now also includes Guardian details.

Leave management

  1. Leave reset by Leave Group and Type
  2. Employee leave balance can be edited during admission
  3. Leave group show applicable leaves in profile

Student Records

CSV export of student records added


Library fine receipt feature added

Fee Receipts

PDF export of fee receipts added

Read more in the Release Notes. Liked our features? What would you like us to improve next? Gives us your feedback, we love to hear them.

fedena 3.6.3

Rhea: Fedena 3.6.3 Release Note

New and enhanced features in the latest release of Fedena 3.6.2

Fedena 3.6.3

About this document

This document contains information about the new and enhanced features in the latest release of Fedena. We strongly recommend that you read the entire document.

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.6.3

Feature Description User Role Module
Import marks and Planner Upload marks in bulk using this new feature in Gradebook. Go to  Manage Exams > Import Marks in the Actions menu. Click on Download Mark Sheet to get the CSV file format with the student names and subjects. Enter the marks against each subject or activity and upload the file. The Import log shows the list of imports and their status.

Import planner allows to easily set up the planner for a new academic year. Go to Gradebook > Exam Planners > Import Planner to select the planners and details to import. Click on Import Exam Planner to finish the import.

Administrator, Privileged Employee Gradebook
Reports centre All new reports centre provides grade-book reports at one place:

a. Student Reports: Report of each student for a particular exam, term or planner.

b.  Subject Reports: Subject-wise report an exam for students in a batch

c. Consolidated Reports: Exam-wise report of all subjects in a batch with details like Average marks, highest marks and student rank.

Administrator, Privileged Employee Gradebook
Leave balance report Generate the leave balance report for a selected duration. It will have the opening leave balance, leaves added, leaves taken and remaining leave count. Administrator, Privileged Employee Human Resources
Custom words This feature allows institutions to enable variations of commonly used words in Fedena with their own variations. Administrator, Privileged Employee Settings


What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.6.3

Feature Description User Role Module
Enter marks privilege Subject teachers and batch tutors have the privilege to enter marks for their subjects or batch in Gradebook. Employee Gradebook
Discount and Fine in Pay all Fees The pay all fees page in Fedena now has options to add discount and fine of collections. Administrator, Privileged Employee Finance
Custom Import Changes are done in Custom Import to improve the bulk upload of data:

a. Increase in maximum number of rows that can be uploaded at once from 200 to 1000

b. Instruction page with examples added to imports, mandatory fields marked by * in CSV file.

c. Student import now also includes Guardian details.

Administrator, Privileged Employee Custom Import
Leave management a. Leave reset by leave group and leave type

b. Employee leave balance can be edited during admission

c. Leave group show applicable leaves in profile

Administrator, Privileged Employee Human Resources
Student Records CSV export of student records added Administrator, Privileged Employee Student Records
Library fine receipt Library fine receipt feature introduced Administrator, Privileged Employee Library
Fee receipts PDF export of fee receipts added Administrator, Privileged Employee Finance
Discount and fine in Transport fees Added discount from transport pay fees and fine slabs for fee collections Administrator, Privileged Employee Transport

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.6.3


  • Fixed an issue with Date of Birth not showing in student show result
  • Student show API throwing 500 when image file name include special characters

Applicant Registration

  • Removed the character limit for SMS from Applicant registration


  • Fixed error in PDF and CSV attendance report

Custom Import

  • Fixed the issue of Finance Employee Privileges not getting assigned during import

Custom Report

  • Fixed an issue with new Custom Report throwing 500 in the Arabic language

Data Export

  • Including Subject wise attendance in Data Export

Doc Manager

  • Unable to search for a file with any substring of the file name in the Documents module

Data Palette

  • Fixed issue with batches for hostel and transport fees are not showing under fees due to the palette
  • Fixed issue with dashlet page throwing 500 error while clicking on photos


  • Fixed issue with consolidated PDF timing out.
  • ICSE settings not displayed even when enabled in general settings.
  • Fixed issues in the calculation of total marks in grouped exam report showing of total marks in the examination report.
  • Total marks not showing in the examination report.


  • Fixed 500 error in student head-wise report CSV.
  • The issue with transport fees not listing in Manage Fee collection fixed.
  • An extended amount in words to PDF report of the fee structure and tax report.
  • Incorrect amount showing in transport fees paid CSV report.
  • Fixed issue with student-wise fee particulars in manage fee collections where students who did not pay fees could not be unchecked.
  • Removed condition of blocking payment in particular-wise payment  if partial payment through particular-wise payment page
  • Reverted to the earlier format of the batch fee heads report where student name is shown against each row
  • Fixed a performance issue in the management fee collection page
  • Fixed the error in Advanced search on searching with collection and username
  • Unable to add the discount for the fee collection of a batch, if there is any payment recorded for another batch in same fee collection.


  • The issue with changing Tax mode leading to 500 error fixed

Human Resources

  • Employee advanced search not showing full name in PDF
  • User is able to apply for leave even if an application exists, for the same date.


  • Batch name sort order is not available in a broadcast message.

Mobile App

  • Fee payment issue through the mobile app in parent login

Mobile Plugin

  • Hostel fee details throwing 500 error in the mobile plugin

Online Payment

  • Payment gateway error in the new instance when general settings are not updated first
parent teacher communication effective

Strategies to make parent teacher communication effective

Building a productive parent-teacher relationship begins here

The old adage tells us that you can lead a horse to water, but you can’t make it drink. It is definitely one for the books when it comes to dealing with adults, but any parent with school going children will tell you it doesn’t apply to their ward’s schooling. Every parent wants their child to succeed in school, purely because it is the easiest way to ensure a safe future professionally and personally. The story is no different for teachers for whom, one could argue, the job mandate is to very much make their pupils satiate their thirst for knowledge.

Suffice to say that, apart from the student themselves, parents and teachers are the biggest factors in helping them achieve their academic goals. It takes a village to raise a child – and educate one! But not without a game plan. It is important to ensure that teachers and parents align on goals, strategies, and key responsibilities to ensure their ward experiences a certain level of consistency in their schooling experience. Academic success begins with their
coordinated efforts. A key factor in ensuring that teachers and parents work in tandem is creating clear and effective channels of communication.

This is easy to accomplish when a natural rapport is established with parents in question or when a teacher has the time and bandwidth to slowly build it. However, the yearly churn created by the natural progress of students from one year to the next means that it can often have to be created faster than it would naturally. So what are teachers and parents to do?

Here are some ways to ensure effective communication on an ongoing basis with each other:

1. Establish a communication protocol

Straight off the bat, it is helpful to set the tone between both parties in terms of communication. It is helpful if the teacher reaches out to the parents in their class with a set of simple rules for communication that function as rules for engagements for both parties to follow to ensure effective communication. These can include office hours, most reliable mode of communication (email, your school management system’s communication portal, or the phone), the protocol to be followed for various instances ranging from homework inquiries to emergency situations, etc. Establishing these guidelines early ensures that everyone starts off on the right footing.

2. Be proactive and professional

Playing the waiting game might be cool in the latest romantic comedy, but is hardly a blueprint for effective communication in real life. Waiting for the other party to make the first move is immature and ineffective, resulting in only delays and misunderstandings. It is better to err on the side of seeming overeager rather than uncaring – this is about a student’s scholarly progress and professional future after all. Reach out to the other party in a timely fashion, if not early to give them a heads up of anticipated events or roadblocks – it helps all parties to remain aware and prepared for whatever is about to come.

Recap: Pros and cons of letter grading system in K-12

3. Use technology to enable communication

The time for notes in the school diary is well past and must be relegated to the archives. In this day and age of WhatsApp groups, emails, and personal messenger a parent can be looped in on every school communication without having to handwritten notes to be shared by a forgetful student or circulars that are just one more dead tree to recycle. Use your school management system’s communication portal to alert parents to anything from mundane daily updates to important alerts about student progress.

letter grading system in K-12

Pros and cons of letter grading system in K-12

A deeper look at this complex scoring system

Why do schools need a grading system?

While grading systems are not a reflection of the worth of a student, they do reflect their progression through the learning material they are being taught at school. Debates about the efficacy of the examination system abound. However, the need for a grading system is obvious – there needs to be a system by which we can track the progress of a student. A grading system helps educators, parents, and students assess themselves vis a vis their peers. Goal setting helps push forward the momentum of learning, while also ensuring this learning does not take place in a silo. It is a measurable reflection of learning or academic growth.

There are multiple types of examination and grading systems – from a single pass/fail exam at the end of the year, to grade point average that assigns a number on a scale that is an average of the points earned through the year, to the letter grading system that slots you into a category based on your overall average score.

What is the letter grading?

A letter grading system is one that uses a letter scale, instead of numbers to categorize students into a certain band (denoted by the letter grade) according to their score. A sample letter grading system could look like below, where letter grade and explanation follow:

A = 91 points and above
B = 81 to 90 points
C =71 to 80 points
D = 61 to 70 points
E = 51 to 60 points
F = 50 and below

These letter grades are also often ascribed a qualitative description – for instance, letter grade E and above are passed, letter grade F fail, letter grades C and D are average, letter grade B is above average, and letter grade A is outstanding.

What are the pros of letter grading system in K-12?

1. Takes the pressure off students

The most obvious effect of a letter grading system is that it takes the pressure of microscopic score comparisons between students. Since letter grading tends to group students into bands, the difference between a 90 and 92 is not fussed over.

2. More easily achievable

Since the letter grading system consists of bands, the push a student might have to make to move from a high B to a low A is more easily surmountable. It is a matter of achieving a few marks to change your letter grade, in these cases – psychologically this makes it look like higher letter grades are more achievable, since the goal becomes attaining a maximum of 9 marks and have the same letter grade as the class topper, than, say, 20 to achieve the same result.

3. Better than a pass/fail system

A pass/fail system that relies on one exam places too much pressure on the student and, arguably, is not an accurate reflection of the student’s abilities. Letter grades look at cumulative scoring, instead of pressurising a student to deliver a stellar performance during one exam. It also reflects their abilities more holistically and encourages even those with lower scores to progress, instead of consigning an entire group of students to failure.

4. Better reflects student’s overall ability

Since letter grades are assigned based on the cumulative score of a student over a semester or academic year, it reflects the sum of their performance, rather than one instance of it. In this sense, it paints a more accurate picture of their abilities over a matter of time. One bad day will not mean an entire wasted semester or year.

5. Understandable at a glance

Letter grade systems that also come with qualitative descriptions, help parents and educators get a more layered idea of the student’s abilities at a glance. A brief review of a report card with letter grades is easily understood by both highly academic and non-academic stakeholders.

Recap: Advantages of timetable management system

What are the cons of letter grading system in K-12?

1. Low levels of accuracy

Letter grade systems might feel good, but they do not accurately reflect a student’s performance in an exam since they tend to group students into bands. This means that a student who has managed to scrape a 91 is put on the same level as a student who achieved a perfect score.

2. Discourages competition, even when healthy

Critics allege that letter grading systems also discourage healthy competition, that students will anyway have to deal with in their careers. While microscopically examining every point lost is not helpful in any way, being able to chart smaller increments in scores can keep a child motivated to work towards their full potential, instead of settling for doing just a decent job.

3. Students are able to calculate their score/GPA anyway

Most schools, especially in India, still share exam or test scores anyway – every question has a certain number of points assigned, and it is not rocket science for a student to tally their score after checking their answer sheet post correction. In some ways, this makes a letter grading system an eyewash to appease legitimate concerns, instead of actually addressing the issue at

4. Not universally applied

Letter scoring systems also get a lot of flak since no standardised grading exists – some schools follow a plus or minus letter grade system over and above the simple one described above, some have different letters for different bands, etc. These variations mean that letter grades do not translate well across systems – a real issue in an increasingly globalised world.

5. Encourages lethargy

With a pass/fail system or even a regular scoring system, students see their efforts reflect immediately – even a microscopic increase in points is still progress. This reflects pay off for their hard work and encourages them to keep going. In a letter grade system, however, this is often not the case – it does not take it into account minute progress since someone going from
an 82 to an 89 is still in the same band. This is especially hard on students who are easily discouraged or distracted – seeing smaller successes encourages students to keep striving for more.

timetable management system

Top 9 advantages of Timetable Management System

Top advantages of timetable management system

  1. Save time and efforts
  2. Reduces error
  3. Secure and user-friendly
  4. Instant notification
  5. Substitute management
  6. Easy customization
  7. Smooth integration
  8. Easy calculation
  9. Paperless environment

Understand the Benefits of a Time Table Management System For Schools And Educational Systems

At the start of every academic year, one of the foremost responsibilities of every class teacher is to create a timetable for the students. As simple as this task sounds, in actuality, it can be a complex challenge as the teachers need to juggle the learning needs of the students with the availability of the teachers across all the standards of the school. Additionally, while doing this, the teachers also must ensure that the students do not find the day too exhausting or boring, hence creating a balanced daily schedule for the students of the school.

This timetable is usually created manually and can be a frustrating and highly time-consuming task for the teachers.

However, over the past few years technology has consistently come to the aid of school with school management software. Today many school management systems offer a timetable management module which helps educators create an efficient and effective timetable for schools.

Let us look at the advantages of using a timetable management system in schools and other educational institutes.

1. Saves Time and Effort

This is perhaps of one the biggest advantages of digitising the school towards using a timetable management system. As previously stated, creating a timetable can be a complex task. However, the use of technology can not only make the task easier, but the same can result can be achieved in lesser time. All that the teacher needs to do is input the data and the artificial intelligence of the school management software would automatically create the timetable – assigning teachers to the students whilst ensuring the optimum use of all resources and school infrastructure such as laboratory hours, play time, library periods etc.

2. Reduces Error

Any manual system is subject to human errors. However, using the automatic timetable management system ensures that there is minimal chance for error. Additionally, there is an error in the input of data, the same can be rectified within minutes, with the simple press of a button. For the school that have multiple standards of classes, with many class division, this error-free method of creating a timetable can prove to be a boon.

3. Secure and User-Friendly

A notable benefit of using technology to create your school timetable is that is user-friendly and can be used by anyone with minimal knowledge of computers. It can be used without any confusion.

While being easy to operate technology, the timetable management software is also very secure and ensures that all the secure school data is kept safe, with access to only those with prior authorization.

4. Instant Notifications for changes

Using an automatic system makes it easier for your students and parents to get instant notifications in case of any change in timetables such as a change in the time of the class or a change in the faculty taking the class. This ensures that the students are prepared in advance for a change in their daily schedule, thus creating an environment for better learning

5. Substitute management

Using a timetable management system makes it easier for the schools to allocate a substitute teacher to a class in case of an absent teacher. The automatic schedule feature will also notifications to be sent to teachers updating them about the changes in their schedule, thus once again helping them prepare in advance for the day ahead avoiding any subsequent chaos.

6. Easy customization

The timetable management system can be easily customised according to the brand guidelines of your school. Additionally, schools also have the option of customising the brands based on their choice of language, locations, number of schools, number of grades etc. This easy customisation feature helps meet the unique scheduling needs of each school with ease and speed.

7. Smooth integration into the school calendar

The timetable management system can seamlessly get integrated into the online school calendar. This ensures that on days of special events, half days, exams – an alternate timetable is automatically generated to send out to the students and teachers. It ensures that there are no conflicts or clashes with school events and that the school is able to function in a seamless manner.

Read more: Importance of teaching digital citizenship in schools

8. Easy calculation on payroll

The timetable management software can also be used to calculate the number of hours each teacher spent teaching the classroom, the number of days worked and the various absent days. In a manual system, calculating this can be a long-drawn process – prone to errors and miscalculations. However, with the help of the timetable management module in the school management software, the same process transforms into a hassle-free one. This makes it easy to calculate the payroll for the teachers.

9. Creating a paperless environment

Managing a school automatically means dealing with an endless amount of paperwork and then managing those records, saving them and keeping them securely for the years to come. However, the use of a timetable management software ensures that all the paperwork gets stored digitally. With its simple and user- friendly interface schools can now simply save all the classroom timetables for years to come. The cloud system ensures that this information can be accessed securely from any location, and the school can safely go paper-free.

Additionally, this saving of paper is also healthy for the environment.

The start of every academic year is filled with chaos as the school have to grapple with multiple tasks that need to completed in an efficient manner. Creating a timetable is one of those tasks pivotal to the day-to-day functioning of the school. However, a wrongly prepared timetable can lead to complete chaos for the students and teachers. In a technologically driven world, the use of a timetable management system offers a host of benefits to the school – ensuring that it school functioning in a seamless manner without any unnecessary challenges or complexities.