school management software

The Role of School Management Software in Student Privacy & Data Security

Has your school management software got everything on lockdown?

What is data security?

Data security is the protection of data, usually in digital form, from unauthorized or unwanted access, use, and dissemination. It is the protection of private information from possibly malicious entities. In this digital day and age, data security is of paramount importance. Knowledge is power is a maxim that very much holds true here, and the protection of data must be a key concern for institutions who have entered the tech age.

Data security has resulted in a booming industry – just look at all the privacy hoops we need to jump through just to create an email account. But what might seem like annoying barriers to the execution of a task are actually safeguards built to protect people from themselves and others. Data security is easily understood when it comes to such engagements with technological services, but it has applications across industries and populations.

For educators, it is important to keep oneself of the latest in data security practice while also using this as an opportunity to instil good data security practices in young minds they have access too. Building a data secure culture is one of the many avenues educational institutions have a unique role to play.

How does it affect student privacy?

In the educational ecosystem, data security touches multiple aspects and stakeholders. One of these are students themselves. Data security, or a lack of it, exposes students to multiple vulnerabilities. They are often at the centre of sensitive information, and in the case of younger students, may be unable to comprehend the importance of data security.

But why do students even need privacy?

Detractors might argue about whether students even need privacy. These are younger folk living sheltered existences and are largely protected from ground realities that adult working professionals have to deal with. But it is this very naivete that makes students an especially vulnerable target of people trying to breach data security.

Students are often minors who may not have the experience or exposure to be able to judge whether a person or entity trying to extract information has malicious intent at all. Young scholars are usually taught to trust authority, especially adult authority. It is this attitude that makes them especially vulnerable to malicious predators who may not have their best interests at heart. It is thus the school’s responsibility, to a degree, to protect the privacy of student information they are trusted with.

What does a data security or student privacy breach look like?

A data security breach can be as simple as the unauthorised access to student information, resulting in the tarnishing of a student’s privacy. This might seem benign on paper, but imagine how dangerous student information could be in the wrong hands. For instance, simply accessing student records and noting down a particular student’s home address means that there are now people who are aware of a student’s location at a given point in time. The student could now be in danger.

While the person accessing this information may have no malicious intent, we cannot rely on their best to ensure student safety. Educational institutions, especially, have a specific responsibility to their underage wards – data security and protection is as important as the physical security and protection of a young scholar.

What are the consequences of a breach?

The consequences of a data security breach can range from benign to life-changing. Educational institutions are trusted with a lot of financial and personal data centred around their students and parents. These include everything from home addresses and contact information to the financial details of a family to student grades in a class.

Imagine accessing information about student grades and parental finances from the records in your school management software. The consequences can be something as small but irritating as some ribbing from classmates about a low grade (traumatic but not dangerous) or financial security risk for a parent whose banking vulnerabilities have been exposed.

What role does school management software play?

School management software is becoming increasingly ubiquitous in educational institutions. School rely on it to manage processes in their school. This often involves things like personalised communication and teaching for students based on their response data to even easier and faster fee processing for parents thanks to on the go payments being made possible by your school management software.

Recap: School management software with the batch management system

It is thus natural that school management software will be the gateway to a lot of data about students and therefore a specific point of attack for those wishing to break a school’s data security. The information is all in one place for hackers to access.

On the same note, also reduces the amount of human interaction and therefore human error in these processes. Limiting access to sensitive information is easier with permissions that can easily be granted and revoked in your school management software. Keeping an activity history to be able to track who accessed what and when is easier with school management software. The school management software’s dashboard is a good way to keep an eye on a comprehensive set of data points that will alert the observer to any irregularities in the system.

How can you correctly calibrate your school management software?

School management software can be both a boon or a bane in these situations – it depends on the robustness of the software you choose and the people who are authorised to use it. A balance must be struck and careful judgment must be used when relying on school management software to manage data security at your school.

There are a few key things to keep in mind when building data security within your school management software. The first is to choose a robust software like Fedena that values data security and has inbuilt mechanisms to protect sensitive information. The second is to entrust only trusted people with access to this information. The third is to keep a watch on the activity of all those who have access to this information. Your school management software allows you to easily implement these three points making it easier to build a culture that values data security and student privacy in your educational institution.

school management software

School management software with batch management system

There are several ways in which a school management system can help a school take proper care of the batches of students that it has. For example, with the help of the dashboard facility schools can show the latest information in areas such as the following:

  • news
  • events
  • discussions
  • birthdays
  • leave applications

Sending messages

These school management software systems have basically revolutionized the way schools are now able to communicate with their students. They normally come with inbuilt messaging systems that make it easy for the schools to send information to students and their parents.

The best part of all this is that the entire process can be completed within a short span of time. These systems have made it easier for communication to become more effective as far as administration, students, teachers, and parents are concerned. These systems also enable a school to record communications with students so that they can be used at a later date for reference and other important purposes. With the help of these systems, a school can deliver automatic messages and that too in a personalized manner. Information can be provided in following areas:

  • events
  • news
  • fee schedules
  • new forums
  • holidays

Managing admissions

A school can use an online school management system in order to manage the admission process for students. It can assign a unique ID for all the students and create admission forms that are highly detailed. At the same time, it also helps that these systems come with the capability to add multiple guardians for a child. They have emergency contact facilities that are really important, especially in this day and age. Schools can also record previous educational details of the students that they are taking in.

Managing details of students

With software for schools at its disposal, a school can keep all the important details related to a student. It can create normal profiles for students on the basis of batches and view them as and when may be needed. It can maintain a wide range of data regarding a student and view it as and when it wishes to or needs to. Some such data categories may be enumerated as below:

  • reports
  • fees
  • activities
  • remarks
  • records

The databases in these systems are really comprehensive and this is what allows a school to look up all its students – existing and former ones – on these platforms.

Recap: Top 10 things you can do on school ERP software apps

Managing news

An important part of taking care of students and batches for a school is providing them with the latest news on a consistent basis. Thankfully, these products make it easy for schools to keep that end of the bargain. With these systems, it is possible for the schools to create, delete, and edit news as and when it wants to. They can also make it easy for the students to look up any relevant news. Students can also view all the news at once if they need to.

Taking care of examinations

With the help of these systems, a school can create different kinds of examinations on the basis of categories such as marks and grades, to name a few. It can also group together exams if it has to. These systems can function as online examination services that come with features such as automatic marks calculation. A school can create both descriptive and objective style exams on these interfaces. The report centres on these systems are extensive, to say the least. At the same time, schools can also generate reports for these exams on these systems quite easily.

Creating timetables

With the help of these software systems, a school can create timetables for the benefit of its students as well. It can provide students alerts on subject limits on a weekly basis even as it creates the timetable for the upcoming days. These systems are designed in such a way that schools would get conflict warnings while creating the timetable. This would inform the school that it may have assigned a teacher for two classes at the same period. A school can also create timetables in advance if it wants to for the benefit of its students.

Taking care of attendance

These systems also make it very easy for schools to take care of the attendance of their students. In these systems it is quite easy to mark the attendance of students and schools can also include notes and remarks in case of individual students. These systems also make it easy to create various types of attendance reports. They also come with several filters that enable a school to filter the reports as it wants. The best part of these systems is that they can be integrated with RFID (radio frequency identification) systems, biometric systems, and other hardware-based systems that a school uses.

Managing blogs

Blogs these days have become so much more than mere ways of self-expression. They have become a great platform for knowledge as well. This is the reason why schools these days are encouraging their wards to write blogs and learn through that as well. With the assistance of the systems being talked about over here, a school can create a platform where students can write blogs and also see the blogs written by their peers. It can also filter these blogs on the basis of the different filters that come with these systems.

Managing hostels

If a school has boarding facilities and puts up its students in hostels then it would find these platforms to be really useful for the fact that they have facilities for managing hostels. Here a school can add, edit, delete, and view the different hostels that it is running and the same facility is available with respect to rooms as well. Through these systems, it becomes very easy for a school to allot rooms to a student. A school can also create a date for collecting hostel fees and manage the collections of the same. It can also see who all have defaulted on their hostel fee payments.

Managing libraries

A library happens to be an important part of the learning process of a student – it is here that she or he would get loads of information, some of which may not be available on the internet as well. Well, with these software systems, a school would find it a lot easier to manage its libraries. It can easily flip through the catalogue of books and see the books that are yet to be issued. It can also manage the books that are there at its disposal a lot better.

Managing transport

As we all know, the cases of molestation and misbehaviour against kids while they are being taken to and from school have gone up. It is part of a school’s duty to make sure that its students stay protected at all times. An important component of that is managing the transport facilities that it offers and making sure that they are safe and secure enough for the students. With the help of these systems, a school can add, edit, and delete the routes of the vehicles. At the same time it a school can also add details pertaining to destination and cost of vehicles.

Creating calendars for students

These systems help a school to create calendars and show a wide range of information such as events, holidays, examinations, and dues. There are facilities in these systems to use a separate colour for each action and categorize them properly. Schools can easily view these items on a monthly basis and navigate the information. This, in turn, is helpful for the students as well as with all the prior information on their fingertips they can stay adequately prepared and enjoy all that the school has to offer. This, in turn, improves their relationship with the school.

Creating events

These days, various events can be called the lifeblood of an educational institution especially as far as holding the interest of the talented students with varied interests is concerned. With the help of the software systems we are discussing over here a school can create any number of events and provide a proper description regarding the same so that everyone stays in the loop. If a school wishes it can mark the event as a holiday as well. It can create events for a separate set of students and teachers who may have a greater degree of interest in the same compared to others.

Registering and managing applicants

These systems also make it very easy for schools to deal with all the students that have applied to be a part of the same. A school can create a really detailed application form for the purpose and customize it significantly as per its preferences as well. If it wants, it can manage, edit, and delete registration for certain courses in order to reduce the clutter that normally surrounds these processes. These software products have different kinds of filters and a school can easily view applicants through those filters.   

school erp software apps

Top 10 things you can do on school ERP software apps

There are so many things that you can do as a school on the school ERP (enterprise resource planning) software apps these days. One of the first such things is tracking the activities of school buses. With the help of such software, it is possible for both schools and parents to keep track of the whereabouts of the school bus on maps. They also get notifications for all the important events. This is an important feature when you come to think of it. These days the cases of molestation of and misbehaviour against school kids have gone up. This has made everyone more concerned about the safety and security of these kids.

Tracking the whereabouts of school buses

This is why the function or capability of tracking school buses has become so important. With the help of this feature of a school ERP system, a school would be able to determine the bus routes and stops for all the children.

Taking the process of fee payment online

With the help of a school ERP software app, a school would be able to facilitate online payment of school fees. It can keep track of the schedule of fees, the fees that have been paid, the instalments that are coming up in the immediate period, and the instalments that are yet to be paid.

In fact, this feature can be helpful for the parents as well since they can get access to the same kind of information too. Normally, in these systems, a user gets information on all the fees that need to be paid across an academic year as fee instalments. They get notifications for the payments that are supposed to be made as well as ones that they may have missed. These apps contain sections on payment history where one can check all the payments that have been made so far.

Can be used to create a school diary

These ERP for schools apps act as school diaries as well in the sense that they provide a total timeline-based view of various information and details such as homework, results, and fees to name a few. Schools can send such information on a regular basis to the parents and they can get it and be benefited as well. In a nutshell, this particular feature contains all the information based communication, circulars, and notifications that are being sent by the schools on a regular basis to the parents. Schools can send this information in a language that they are comfortable with.

This, in turn, helps the schools communicate a lot better with the parents. This leads to better results for one and all in the end. Schools can also attach JPG (Joint Photographic Experts Group) and PDF (portable document format) files with these notifications.    

Can be used to create galleries of photos, videos, and live events

With the help of these apps, a user can also get a glimpse of all the photos that belong to a school. This is also applicable to the videos as well as coverage of live events that are taking place in the school.

With these apps, a school can stream live events that may be of interest for one and all like the yearly function, Independence Day celebrations, and Republic Day celebrations to name a few. These events can be viewed live on mobile devices like tablets and smartphones. With the help of the photos feature a user can create any number of albums that she or he wishes to. These photos can capture all the fun activities that are taking place in the school. A user can also create any number of video albums and the experience of watching them is great as well.

Can be used to create a school calendar

With these apps, a school can create a yearly calendar and display the schedule for various categories that are important to one and all. Some such categories may be mentioned as below:

  • academics
  • holidays
  • examinations
  • activities
  • assembly topics

Normally, school calendars are divided into various categories such as ones that have been mentioned above. The reason for such division is simple – the information cannot be the same for each class in a school. In fact, they could differ on the basis of a day as well.

However, when a school has such a feature in its ERP app it is able to send information that is relevant to parents. This helps the parents and the students prepare properly. The data is also displayed in a simple manner and this is of great help as well.

Recap:  Why Should Data Analysis Be a Part of School ERP Software?

Managing results

In a school, all the classes have their own tests, recitations, and group discussions that are conducted on a regular basis, even if not daily. With the help of a good ERP app, a school can provide information regarding how well the kids are doing in these sessions to their parents. 

It can also evaluate all this data with the help of means such as charts and graphs, and publish mark sheets in PDF format at the end of each session. The process of education is one that is evolving at all times and there is no end to how better it can get. These days, all the major examination boards are using the latest methods of evaluation such as CCE (continuous and comprehensive evaluation). No matter how many tests and evaluations happen, a parent always stays informed with the help of such an app.

Managing libraries

With the new age school ERP apps, a school can easily manage its libraries a lot better than before. They can make the entire catalogue available on mobile devices and provide information like availability of books and dates when they are expected to be returned. Normally in a school library, there are plenty of books belonging to many different authors as well as publication houses. With the help of the online cataloguing facilities, users are in a better position to look for books that may be of use to them.

The system works in such a way that a librarian is able to tag each book in various categories. Users can also use this app and browse and search for these books on the basis of these categories. This means that the school library can be managed a lot better than what would have been possible otherwise.

Managing attendance

With the help of these apps, students can now just about forget bunking their schools. Yes, these systems are that good! These apps help the parents keep a track of the attendance of their children and also get instant information in case they are absent from school.

The best part of this particular feature is that the information is available on a daily basis. These systems normally show information in the form of grids, which resemble calendars, in order to inform parents regarding the school attendance record of their wards. All the information is shown in a clear and precise manner so that parents do not face any trouble in understanding the same. Information is provided on the basis of sessions and months thus helping parents get a complete picture when a term comes to close. Such a feature provides great peace of mind to the parents for sure.

Managing documents

These apps also help schools manage their documents in a proper manner. They are able to digitize all the papers by scanning them and then uploading them on to the system. This way, they can have all the information related to students, buses, employees, and all other stakeholders. These systems make it easy to upload several documents at a time. Schools can also categorize various documents on the basis of definite categories. It is also possible for schools to renew these documents as and when may be needed. This is because these systems provide regular reminders pertaining to the expiry of the same on a regular basis.

They provide reports for renewals that are overdue as well as ones that are in the pipeline. These systems also help schools generate important documents for their students as per the preferred format of the education board that they are affiliated with.

Keeping information on students

Last, but definitely not the least, these apps help schools have all the information regarding their students and manage it properly as well. Normally, in these cases, students are assigned barcodes and there is also an option to update a new photo of the student each year.

Such an app also helps schools customize all this information. This means that they can define separate fields that may be applicable for their institution and leave out the rest. They can then assign these fields default value and make them mandatory as well. Having such information at their fingertips also allows the schools to send across greetings to students on special occasions such as their birthdays, anniversaries, or any date that may be important for the students and their parents. These systems also allow them to provide feedback to students and parents at all times.

school erp software

Why Should Data Analysis Be a Part of School ERP Software?

Listen to what your school ERP software is trying to tell you

What is Data Analysis?

Data analysis is the cleaning, processing, and manipulation of data in order to arrive at conclusions, unearth trends, or support business decisions with reliable data. There are many forms of data analysis – new techniques and methods emerge daily that enable institutions to understand their ecosystems more widely and deeply. Understanding your institution’s needs and the availability of information at hand determine which of these methods would benefit you the most and result in the most useful information.

How is data analysis used in general?

Essentially, data analysis helps institutions make more informed decisions, devise solutions based on evidence rather than bias, and helps build a more data-driven culture internally and externally. Building a data-rich culture in one’s institution enables its people and stakeholders to build a thinking culture that relies on hard facts rather than hearsay or nebulous feeling. This results in a population that values data, precision and thoughtful strategy rather than impulsive and often outdated thinking.

How could data analysis be used in education?

The educational ecosystem is no different in terms of how it can benefit from data analysis. This is an area where learning is constantly evolving based on new teaching methods being developed, varying needs of students, and an ever-changing world that schools need to prepare them for. Data analysis would help remove a lot of fear, doubt, and uncertainty and help illuminate better ways to do things at all levels.

What are the benefits of using data analysis in education?

Using data analysis in education helps us understand our classrooms and educational institutions better. For instance, personalisation of education is increasingly seen as key to better educational outcomes. This sounds like a time and cost expansive process, where overheads overwhelm the desire to make it happen. Data analysis, however, can come to the rescue. Using your school ERP software, you can monitor what sort of assignments your student does better on, what methodologies seem to work, and what subject areas naturally interest them. Then building a content repository of such course materials would be the logical next step. This results in the better classroom and home learning engagement from a student – all because you took the time to analyse student behaviour with regards to course materials.

Who benefits from data analysis in education?

It is not just students who benefit from data analysis in the school. All stakeholders in the education ecosystem can gain from relying more on data. A data-rich school is one that is forward-looking – one that is anticipating educational trends rather than just reacting to them. Teachers are better able to analyse each of their classrooms’ educational achievements, students are better able to measure their performance and make decisions on what to focus on, administrators are able to improve the efficiency of their processes by analysing user actions when interacting with various services provided, and management is future ready thanks to a wealth of knowledge available at their fingertips. Your school ERP software can be instrumental in categorising the various kinds of data by the people it benefits at the very starting point. We elaborate on this point further below.

How tools do you need to perform data analysis?

In addition to a person with the skillset to perform an accurate analysis, does wanting to become a more data-rich school require specialised tools? What about the cost of such an investment? Is it worth it?

These are all important questions to ask in one’s endeavour to become a data-rich organisation. Data analysis must be looked at as an investment in the future. The long-term benefits are worth the cost. It is not necessary to have a massive outlay towards data analytics in order to start seeing results. For educational institutions, your existing school ERP software might be enough to get started.

What kind of data analytics functions can school ERP software to perform?

Your school ERP software is your starting point on your data analysis journey. A robust school ERP software, like Fedena, would allow you to start collecting information about student and institutional actions straight out of the box. For students, analysing their progress by analysis their examination performance would help you have a better idea of your student’s strengths and potential areas for improvement. This would indicate what subjects to focus on for future learning, which can further be monitored and idea by your school ERP software.

For teachers, being able to keep track of students learning by analysis their engagement in coursework, homework, and group discussions is a good way to better understand the learning methodology that works for them. Most students have a learning method that works best for them – why not focus on using that method integrated with your school ERP software as much as possible in order to accelerate learning?

For administrators, processes can often be prone to human errors and this is where your school ERP software really shines. But a secondary benefit to this is the wealth of user data that is collected when these processes are systemised or automated. You are able to pinpoint with accuracy exactly where users fall through the cracks, falter, or run into issues. This helps one to improve processes until they are as intuitive and unintrusive, reducing the burden on human administrators.

Finally, for management – a cross section of these analyses performed at various levels help them to ensure their institution is future ready. Being proactive, rather than reactive results in an institution that is not constantly playing catch up, but instead is able to automatically provide a holistic learning and teaching environment for its members.

Your school ERP software provides a one window answer to all questions about the direction your institution is moving in by providing data and revealing trends specific to your school. Data analysis thus makes your school ready to produce scholars ready to take on the world

parents expect from school

Top 10 things the parents expect from the school

The first thing that parents expect from the school is the happiness of their children. It is very important that the school is able to create an environment where learning is encouraged. This also means that children should fall in love with the very idea of learning itself. This prompts them to want to learn at all times.

Here are the top 9 things parents expect from the schools:

The quality of teaching should be high

As far as parents are concerned this is the second most important item on their wish list from a school. The teachers should be wonderful. They should know what they are teaching and should have an idea of how it should be taught as well.

The curriculum

For parents, it’s also important that the curriculum is to be a good one. Parents nowadays are very concerned about what their kids are learning and what is the process they follow in their learning structure. The course’s structure should be in such a way that the kid’s considered it competitive and to sustain their recognition in such competition they work too hard.

The expenses

In this day and age, this happens to be an important consideration as well. It might not be the most important consideration for most but it definitely has its own weight in the scheme of things. The good things are that these days parents do have a lot more options in this regard.

The sports program

For a lot of parents now sports are fairly important. It is supposed to keep their kids fit and healthy. As long as schools had various options to choose from in this regard the parents are happy. However, for parents with athletic kids, this is an important priority nowadays.

The extracurricular activities

As far as parents these days are concerned extracurricular activities are really important. These activities do play a major role in helping build team spirit among students and bring out talents and capabilities that even the students are not aware of.

The facilities on offer

As far as preschools are concerned parents want compact spaces. The rooms should ideally be spotless and they should be full of artwork as well. The classrooms should also be big enough for the small students that would populate them. In the high schools, the facilities should be as good as the colleges if not better.

Recap:  Bring Your Own Device (BYOD) To The Classroom!

The libraries

These days, the libraries should be nothing short of state of the art centres for digital learning. They should have all the right tools that help it make easy for students to do research.

The role played by parents

The schools should facilitate the active involvement of parents in the development of their kids. This is something that parents want very dearly these days. The school should let them pitch in with their ideas that help them contribute to the development of their kids.

The school’s reputation

This is highly important for the parents and there are several reasons for the same. If the school has operated for years and ran programs that have proven to be successful over the years it is a great thing for the parents. They would know that their kids are in great hands.    

bring your own device

Bring Your Own Device (BYOD) To The Classroom!

How would it look in your classroom?

What is Bring Your Own Device or BYOD?

As the name might suggest, Bring Your Own Device is an education policy per which students are allowed to bring their own personal tech device to school to use in school or curriculum related activities. Something as simple as bringing your personal laptop that you use at home to work on a classroom assignment would count under your school’s Bring Your Own Device policy.

This policy was seen in Information Technology departments in corporates previously – where instead of banning personal mobile phones or laptops or tablets, offices instead embraced the use of these devices in the workplace in a regulated manner.

An obvious benefit of the Bring Your Own Device policy for educational institutions hesitant to embrace it is the reduction in infrastructure and technological costs. Students who are able to fund and use their own devices are able to do so safely under this policy, while limited funds are allocated to providing them to students who cannot.

Why should you Bring Your Own Device?

Detractors of this policy will point to the obvious security issue that arises when personal devices are allowed on campus at a school. And this is a good apprehension to have! Students personal safety and informational security is of the utmost concern for an educational institution. Not to mention the extensive personnel records, student records containing location and contact information, and other education-related information educational institutions store and provide access to.

However, it is poor long-term thinking to adopt an avoidance policy towards the use of such devices. We are living in a technologically driven world where increasingly – even in India – people’s digital identity is key to gaining access to services and information. To eliminate devices entirely is unfeasible.

Recap:  Why should an admission management system be part of your institution this academic year?

The Bring Your Own Device policy offers a compromise by which the use of such devices are regulated and monitored for ideal usage. After security measures are implemented and processes for breaches are put in place, a majority of devices will be used in a non-malicious manner. It also helps teach younger generations about digital security and healthy use of technology at an early age. A double win for any educational institution that seeks to produce technologically adept learners ready for the real world.

Things to Remember Before You Bring Your Own Device to the Classroom

To start with, there is the establishment of ground rules for the use of devices in the classroom and out of it. In addition to school policy, it is advisable to implement a classroom level policy for their use. This could be ranging from courteous usage (turning off sound and ringers) to integrating the use of device into the curriculum, as seen with learning management systems that often offer added content that is dynamic in nature and runs congruent to the syllabus in the subject’s curriculum.

Second would be to establish which devices are allowed and not allowed. It is obvious that a gaming device would not contribute much to a student’s learning, barring specific use cases. A tablet, however, enables the sharpening of quick research skills, use of open source learning content, and a general familiarity with techniques and tools that your student would need in college or in the working world.

Finally, creating curriculums and infrastructure that support and promote the use of these devices enable a safe and easy experience with them. It is necessary to have buy-in from all stakeholders in order to ensure seamless and productive usage of the device that has been brought into the classroom.

admission management system

Why should an admission management system be part of your institution this academic year?

Streamline and simplify your institute’s admissions with an admission management system

In every academic year, the admission period is a limited season that often causes stress, chaos and confusion. This is especially evident in educational institutes that work with a manual admission process where a team of educators are made responsible for the entire admission process – from collating admission forms to inducting the new students into the school.

However, today with the help of an admission management system, it is easy to transform this chaos into a seamless and efficient flow that not only reduces the burden on the educational institutes but elevates the brand image and presents a competitive advantage for the institution.

What are the benefits of an admission management system?

Creates a paperless, digital admission process

Using a school ERP system will help educational institutes to distribute their admission forms to a wider range of students using various online tools and forums. This will lead to a wider pool of applicants. Additionally, these digitally savvy applicants can then use the mobile and cloud-based system to submit the forms, upload essential documents, apply for scholarships, etc. All these processes can be done online using the features and functionalities of the school ERP system and thus create a paper-free and hassle-free digital admission process.

Creates a seamless admission tracking system

Manual admissions are also characterised by endless phone calls by hassled parents and students looking for information on the admission process, updates on the application status and other admissions-related information. However, using a school ERP system educational institutes can send parents and students timely updates about the admission process. With the help of technology, schools can send parents relevant emails and mobile messages – which can be easily personalised to include student name as well as updates on admission tests, interview dates, reminders as well as the final admission status.

Creates a more effective marketing tool

Using an online admission system, schools and educational institutes will be able to create a database of potential applicants as well as previous years applicants and send them automatic emails and messages about events, new courses, special guest lectures and other relevant marketing information. This is one of the most effective and fastest ways to reach out to your database of students.

Creates a uniformed admission experience across multiple campuses

Many schools have multiple campuses across various locations. An online admission process will enable the educational institutes to offer a similar admission experience irrespective of the location.

An online admission system also allows for multi-lingual admission process for students and parents who are more comfortable in local languages. The admission management system can easily be customised to send out admission forms and admission updates in local languages for the parents and students.

Creates an error-free admission process for the schools and students

Manual admissions offer plenty of opportunities for human error. Admission period is a stressful time, with this there is the added pressure of meeting the admission deadlines, processing thousands of applications, coordinating with hundreds of new admissions – this can often lead to errors which then reflect badly on the image of the institute and can create a negative impression in the minds of all stakeholders. An online school ERP system eliminates the potential for such errors.

Creates a secure online data management system

Using a school ERP system schools and colleges can store all their student-related date on a secure online platform. This system ensures all student information, as well as information about student payment, is stored in a way that is secure with access to only recognised and approved individuals. This also saves educational institutes the hassle of keeping all the admission forms and other data in a safe vault or storehouse. A school online admission system makes managing admission data more secure and easier than ever before.

Recap:  Teachers vs Technology: Can Technology Replace Teachers?

Creates simpler fee management process

Another essential advantage of using an admission management system during the school admission season is that it offers an easy way for the school to manage fee payment and automatic invoice generation. The online system also generates a fee summary at the start of every academic year to ensure that students and parents are aware of the financial obligations. Automatic, personalised emails also ensure that parents get timely reminders for the payment.

Many online admission systems allow students to make payment using their next generation features and tools.

Creates Timetables that are efficient and effective

Once the admissions are well underway, another stressful task is the creation of timetables that ensure that the students make the best use of their time, and yet do not stress the students. With the help of the timetable management features in the software, it becomes easy for the school to create interactive timetables, that take into the account holidays, teacher absences etc. This advanced software system ensures that substitute teachers are assigned as and when needed.

Creates a superior admission experience for parents

Today, we live in an era where time is an essential and scarce resource. Using an admission management system can help schools and educational institutes to reach out the students and parents at their point of need, ensuring that all the processes required for admission can be done from the comfort of their home or their office. The use of a school ERP system ensures that the admission process can be done at any time convenient to the parent, irrespective of location.

This is an invaluable feature that will help benefit parents and will greatly enhance the admission process for all involved.

In conclusion,

Gone are the days of long admission queues for parents and endless paper forms for schools. Today, the digital era calls for an admission process that is not only efficient but eliminates unnecessary hassles for all parties involved

An admission management system is the key to the new-age admission process. Is your educational institute ready for the new future?

Teachers vs technology

Teachers vs Technology: Can Technology Replace Teachers?

The role of education technology is continuously expanding – from projectors from the early days to smart boards that enable increased interaction between teacher and students in the classroom. We are saying various aspects of education technology becoming an inherent part of the educational experience for students, teachers, parents, and management alike.

There are, of course, casualties. The primary one of these is the elimination of now obsolete job roles that have been taken over by a piece of technology. For instance, the work of an accounts department is largely automated by your school management software, like Fedena. This platform allows for the generation of fee structures that are tailored to individual students, raise dues, and generate invoices, taking into account various conditions that might be imposed on a student by student basis. Using a school management software reduces the amount of human effort to be put in, in addition to reducing the human rate of error.

But does this extend to teachers? With the advent of machine learning, natural language processing, and robots that are lifelike in a way never before seen, how far away are we from an automated teacher?Let us begin by taking a step back.

What is the role of a teacher?

It is not merely to teach, but to provide an education. There is an art to imparting knowledge to students that current technology is nowhere close to mastering. Educational technologies are currently aiding teachers in their work, not completely taking over them. They are tools, not replacements.

Recap: What Is The Future Of School Management Software Apps In Institutions?

We can use school management software to collect data on student learning patterns, check for the efficacy of a new learning method, or just make the teaching experience more holistic and continual by using technology to facilitate engagement. These certainly enhance the teaching experience (and the learning experience) for students, however, they are not comprehensive enough to completely take over the task.

Teachers do more than just the one-way task of instructing a student. They identify social cues that would be impossible for a machine to parse, especially non-verbal or invisible interactions, that affect the learning experience. They help identify roadblocks for students that might be more personal or emotional in nature, that a machine cannot pick up on. They help to contextualise lessons in real time, which might not be possible for a piece of technology to do. Think back to your favourite teacher – did you enjoy her teaching because of her infallible library of knowledge or because of how she made the subject she taught come alive for you? The human connection is necessary for something as key as the act of learning.

Instead of asking whether technology has reached a point where it can replace human teachers, we must ask what aspects of the job it can take over to make their lives easier. Teachers world over are overburdened – they take on a caring role in a parent’s stead, they advocate for students who might be otherwise forgotten, and they shape a nation’s future early on. Instead of merely remembering them on a designated day (Teacher’s Day cards are appreciable but not game-changing) we should perhaps be focusing on building technology that aids them in these efforts. School management systems already perform these roles in different ways. They help teachers open up communication channels with students and parents. Teachers are able to stay better organised and on top of their game with reduced time and effort investment thanks to the superior organisational and processing capabilities of their school management software. Education technologies can help enhance teaching methods by making existing content more dynamic or helping teachers create fresher content that was previously out of their reach due to budgetary and technological constraints. Technology must be built to enable teachers, not replace them.

school management software apps

What Is The Future Of School Management Software Apps In Institutions?

Over the past few years,  school management software has transformed the way schools and educational institutions across the world function. The influence of digital technologies and smart apps are making schools far more advanced them ever before. Today students are benefitting from concepts such as adaptive learning, flipped classroom, blended learning – all thanks to the influx of school management software.  Besides smart learning, the school management system also influences related areas of education such as admission management, attendance, timetable, teacher schedules ensuring efficient information management, effortless communication and quick dissemination of the necessary information.

Today, most technology platforms are seeking to migrate to a mobile app. With increased internet penetration and easy availability of smartphones at affordable rates, an increasing number of people are navigating the internet through smart devices. With parents too on the go, around the clock, there is a direct preference towards mobile applications that ensure around the clock connectivity to the school app, thus boosting the popularity of using apps for a school management system.

What is the future of school management software apps?

School management system apps have made notable difference schools. Let’s look at the how these apps will change the face of education in the future

Global Learning

The use of various software for school management will allow students to interact with learning communities from across the world. Students across the world with similar learning styles and similar interests can connect with the help of the app, thus creating a diverse and interactive learning culture. This will not only give students a wider exposure to different cultures, but it will lead to a collaboration of ideas across borders.

Recap:  How data-driven decisions lead the institute’s toward success?

Efficient School Administration

The advanced school ERP will make school administration in the future easier than it has ever been. Schools will no longer have to struggle with heaps of paper records, as they will be able to maintain all records of the institution in a digital format thus making its access and management really easy. This paper-free environment will make it easier for doing jobs such as data syncing, reports generation and report sharing. Additionally, the school ERP will ensure that digital data can be tracked and retrieved with the click of a button

Streamlined processes

The use of software for school management will ensure that schools in the future have streamlined processes in the apps with built-in features that allow for operational effectiveness, automatic upgrades and uniform compliance. Streaming of the process will include calibration that works for all departments and for all the users across the levels. This will ensure that redundant data entry work is eliminated along with any with unnecessary sub-systems and processes that complicate administrative work in institutions

Thus for a successful school management software, it is essential that organisation consider a mobile app that can be easily accessed by students, teacher, parents and school staff alike.

data driven

How data driven decisions lead institute’s toward success?

Research has proven again that if schools use data in order to drive their instructional decisions it can actually help the students to perform a lot better in their academic careers. It is very tough for educators to analyse the progress of the students from a single assignment/test. They need to assess the students in such a way which provides them with a well-informed decision. This is the reason why several data sources are necessary in order for educators to have a proper understanding of how good or bad a student is.

Normally, schools accumulate a whole lot of data on various aspects related to the students such as their attendance, performance, and overall behaviour in the school premises to name a few. They also use tools such as focus groups and surveys in order to collect perceptual and administrative information pertaining to the students. The main aim here is simple – to make sure that students have better instructions and thus improve their learning experience at all times. As experts say, however, it is not always the amount of data that is important but the quality of the same. How this information is being used is quite critical as well.   

The role being played by school management systems

This is where a school needs top class school management and enterprise resource planning (ERP) systems which can make their job really easy. With the help of these systems, a school can get all the technical assistance that is needed in order to always keep evolving into a better institution. These systems are structured in such a way that educators get data, which is better in terms of quality. Along with, they also get the tools that enable them to use this data in an effective manner for the development of their students.

Normally these data support systems function on the basis of the work samples of students as well as the results they have achieved in various assessments and examinations. Teachers can use a wealth of data in order to find out the areas in which students are having difficulties in learning and take appropriate steps to correct the situation. They can also identify the overall academic requirements of their students as well. These systems also train educators in critical areas such as professional learning and teaching cycles, as well as the response of students to academic intervention.

This is how the people working in a school are able to find out areas where they can improve and thus mend their ways to suit the requirements.

Recap: Enhance The Quality of Your Teaching With Learning Analytics

The importance of professional learning and instructional planning

It is very important that educators in a school, as well as other members of the staff and administration, are trained in areas such as instructional planning and professional learning. Such education helps them make improvements at a continuous rate and sustain that improvement over a significant period of time as well.

enhance teaching quality with learning analytics

Enhance The Quality of Your Teaching With Learning Analytics

Learning analytics will help shape your student’s progress

Teaching and learning technology is progressing at a rapid rate in 2018. In today’s educational ecosystem, if you are not adept at using technology in the classroom, you will be left behind. This is evident from the increased role of personalised education to tools that bring quality education to far-flung reaches of our world.

But what about analytics?

Are we using data analytics and the learnings they give us well?

Is this information really trickling down to whom it matters the most? Let’s find out.

What is Learning Analytics?

Learning analytics are the collection, analyses, and reporting of data around learning, learning outcomes and any contexts in which learning takes place. This can mean simple metrics that test absorption of class material by students to deep studies that test various learning techniques and tools being implemented in the classroom. It is a combination of many fields of study – from statistics to data analytics, business intelligence, operational intelligence, data mining, artificial intelligence, etc. The end goal is to see what we can learn about learning in order to improve it.

What are the benefits of Learning Analytics?

In short, learning analytics help understand the process of learning better. We are not relying on views that might be influenced by unconscious bias or coloured by personal perspectives but on hard data. This means the decisions we take for future teaching and learning are not based on perceptions but on statistics. We are likely to thus see better outcomes as a result.

Recap: School ERP system to manage the library automation

What ways does it help us?

Teachers are better able to predict student progress, by identifying students who are at risk for failing or dropping out. They are also able to identify paths to success to guide students towards, all based on evidence.

Teachers are also able to personalise learning to students. A simple example of this would be to see the efficacy of visual learning versus tactile learnings for two different students – based on outcomes of a tested technique, you are able to apply more efficient learning techniques on a student level.

Administrators and management are able to put metrics to the learning taking place in their school. Instead of just vaguely classifying how well students in their school are learning, stakeholders can instead rely on a dashboard that provides a visual representation of this data to better support their educational claims to the external ecosystem.

How would this impact your students?

Relying on learning analytics helps teachers, administrators, and management make informed choices in terms of the learning and teaching techniques they are implementing at their educational institutions. Using data gleaned from learning analytics helps stakeholders ensure that they are making evidence-based decisions that impact students.

In turn, these decisions help shape student progress. Based on reliable data, they experience micro or macro shifts in teaching that are more impactful in helping them achieve learning outcomes. This means that they are experiencing data-driven teaching – proven methodologies that are tested and retested on a continual basis for their efficacy and impact.

Students can thus reliably expect their school to help them learn about the world, meet learning goals, and be prepared for their future educational and professional careers. When they run into roadblocks, they can rely on hard data for a solution to help them overcome their difficulties. When applying for future positions, they can also rely on this data to provide evidence for their achievements and areas where they could improve, resulting in a continual self-improvement cycle.

virtual summit

Introducing Fedena’s First Virtual Summit – BETTER 2018

Since last two months our team have been working towards the launch of the event and finally, we are here with the initial glance of Fedena’s first virtual summit termed as BETTER 2018 – World’s First School Operations Development Virtual Summit. It is a free and global online event which will go live on 9th May 2018.

The concept behind the BETTER is “Better system, Better people & Better decisions which lead the organisation towards better growth & prosperity but becoming better is a never-ending quest which you can achieve right here and now”.

Our main aim is to let institutes be aware of how an implementation of smart technologies can shape the future of students & automate the day to day operations in schools. With this initiative we want you to re-imagine the power of automation in your institution structure.

By being a part of this event you will get to know what the top educationist & finest minds in education industry have thought about trending educational technology, and how it can be the face of education on a global scale.

What you can expect:

  • Thought-provoking recorded interviews of:

a) Industry experts who will highlight the significance of technology in the school structure.

b) Our top customers will share their experience regarding Fedena and key takeaways from their respective journey.

  • An access to Fedena masterclass where you can comprehend in depth the functionality of each feature in a school’s ERP system.
  • To solve your every query and understand your needs we have a live Q&A session.
  • A free guide to learn every feature of Fedena in a comprehensive way.
  • Uncover the upcoming features of Fedena.

A smart ERP for a school is a better way to streamline the day to day operations of an institute and get a 360-degree view on academic & administrative activities. With this platform, we want to showcase how to revolutionize your school structure with better strategies & tools.

Mark your calendar & get ready to uncover the secrets of operating the institution efficiently and effortlessly.

Join us at World’s First School Operations Development Virtual Summit. To save your spot Register Here!