How Parents Can Help Students During Board-Exams?

The board exams are one of the pivotal exams in the life of any student as acts as a stepping stone for their future. , Not only do good results in the board exam help the students secure seats in a stream of their choice, but are the true test of merit, and successful accomplishment of exam boosts the confidence of the students, helps them secure scholarships and can be a determining factor in making important career choices.

It is for this reason the schools, families, and society puts a lot of pressure on students preparing for their board exams. However, instead of putting additional pressure on the students there is a lot that parents can do to motivate their students and help them prepare for the board exams

  • Avoid putting too much pressure on the students

During the board exams, the students have to deal with the immense pressure with a large number of students competing for limited seats. Additionally, a difficult syllabus and other academic factors cause high stress among school students that lead many to commit suicide each year.

At this point, it is important for parents to be aware of all the stress factors in the life of the students and avoid setting unrealistic targets for them. Instead of pressuring their child to study, the parents should offer gentle encouragement and motivate their children to work as hard as possible without succumbing to pressure.

It is important to assure the students, that you are there for them and you will support them irrespective of their exam results.

  • Pay attention to nutrition, exercise, and sleep

Many students get so busy in their study schedule, that eating and sleeping on time take a back seat. Parents can encourage them to switch to fruits and juices if they can’t bring themselves to eat a full meal. Additionally, they can encourage their children to take frequent naps if they prefer studying through the night.

Another key thing that parents can do is ensure that the kids step away from their books for a small walk or a stroll at least once a day. This ensures that the students get some fresh air and some exercise which is boost memory and brain function.

  • Make time for leisure activities 

There is a famous adage that says, ‘All work and no play makes Jack a dull boy’. It is important to remember this and ensure that your child has an equal proportion of work and play as part of their daily schedule. Spending the entire day in front of the books can be detrimental to the mental and emotional health of your child. Therefore to boost study time concentration encourage your child to continue with their leisure activities to help them get a much-needed break from their books.

  • Help your child prepare a timetable

While appearing for the board exams, there are so many elements to a child day. From revision, memorizing, writing papers to ensuring there is time kept aside for rest and recreation. To ensure that each day is balanced and yet helps the students meet their study targets, parents can help their students to create a daily timetable.

Occasionally, in the beginning, students may also need so guidance to help them stay on the schedule. This can be a moment for parents to be supportive and yet firm towards their children.

  • Teach your kids the right way to study

Today the markets are flooded with books that help students strategize their studies – giving them tips and tools that will help them remember better and perform better in the exams. In the Indian context, some of these books include Five Lies My Teacher Told Me : Success Tips for the New Generation by Chandan Deshmukh, How to Memorize Anything: The Ultimate Handbook to Explore and Improve Your Memory by Aditi Singhal and Sudhir Singhal. Even our Prime Minister has recently written a book to motivate students called Exam Warriors by Narendra Modi. There are many other similar books available for students appearing for their board exams that will help inspire the youth and prepare them for their exams

  • Keep numbers of helplines ready

Parents can also help their children by introducing their kids to the various government-launched helplines for students appearing for their boards. For instance, the Indian CBSE board has introduced the facility of IVR on toll-free number (1800 11 8004). On these toll-free numbers, students and parents can obtain pre-recorded information on tackling board exams which includes tips for better preparation, time and stress management.

Besides these helplines, it will also help to keep the number of principals, teachers, and psychologists handy so that students can reach out to them in times of emergencies.

  • Motivate your child with rewards

Many experts believe that instead of promising your child one big reward at the end of the exams, you can set many mini-rewards to celebrate every mini milestone that your child meets. These can be long term or short term rewards. For instance, short term goals can be the completion of a chapter or a certain number of mock tests. An example of a long term goal would be improved performance in mock tests or pre-boards. Experts believe that students perform better if they have you will set targets for their entire preparation journey and reward each target with mini-rewards to motivate them.

It is important to remember that these mini rewards do not have to be large gifts but can be small treats from a favorite dinner, movie, a day off – anything that will help your child study better and harder.

  • Be supportive after every exam

The day of the exam is crucial – not only before the exam but also after the exam. It is therefore important to spend some time after every exam understanding how that particular paper went and calming the student down if the exam was particularly hard. Parents can also use this time to encourage their students for the next exam and giving them a much-needed pat on the back.

It is important for parents to remember that after exams, there is no point in scrutinizing the paper at length to point out the mistakes the students would have committed. This may have a negative effect on the morale of the child and may do them more harm than good, especially right after they have put in all their efforts into the examination.

Board exams are one of the most stressful times for an entire household. Often parents worried, lying awake at night with anxiety, wondering what can they do to help their child do better in the exams. We do hope that these tips will help parents not only motivate and guide their children sitting for boards exams, but also help them with other students sitting for their annual exams.

dashboard in school ERP software

Why is an interactive dashboard in school ERP software critical for school success?

Your school ERP software can integrate easily into your school’s culture

What is an interactive dashboard in school ERP software?

At its most fundamental level, an interactive dashboard in school ERP software is a one window view into what is happening at an educational institution, like a school or a college. Imagine a visually appealing summary of tasks and events — big or small — that will tell you at a glance what is happening with any given department or function in the school.

An interactive dashboard can update automatically to give you real-time status on various tasks or events or functions of the school. It pulls data directly from the school ERP software itself, which anyway is collecting data or tracking outcomes within the platform or tool. It displays this information interestingly – either through graphs, visuals, tables, or through some other easily comprehended pictorial representation of what is happening.

dashboard

In this blog, we will discuss the following:

  1. Why do we need an interactive dashboard in school ERP software?
  2. What are the benefits of an interactive dashboard?

Why do we need an interactive dashboard in school ERP software?

Schools are large organizations with many moving parts. The number of stakeholders involved in the school and its functioning are also plenty. Using technological innovations like a school ERP software is one of the ways that these stakeholders remain connected and work in tandem to the benefit of their educational institution.

An interactive dashboard enhances the benefits of a robust school ERP software. An interactive dashboard is a user-friendly insight into what the school ERP software is doing, and thus the school itself. It tracks KPIs, breaks down complex information into easily parsed visuals, and also is a single place, one window representation of what is happening at a school at any given time since all of its information would be updated in real time or over short cycles set by the school itself.

Ultimately, it is a way for all the stakeholders in an educational ecosystem to have an understanding of where they are at, track their goals and progress, and also feel more connected to the school community because they see how their work ties into that of others’ at the school.

What are the benefits of an interactive dashboard in school ERP software?

The benefits of an interactive dashboard in school ERP software are many and obvious, but what is your interactive dashboard in school ERP software actually capable of doing?

How can an interactive dashboard in school ERP software can be critical to the school’s, student’s, and school employees’ success?

Below, we discuss the many ways an interactive dashboard in school ERP software can be used and the benefits of the same in greater detail:

  • Better tracking of students and employees

Do you know whether a particular student has made it to school today? Who will know which teacher is on leave? Who will be subbing in for an employee who is out of school today? An interactive dashboard in school ERP software keeps a track on the whereabouts of all school employees and students in real time. It even pulls from the school ERP software’s own leave application plugin to keep a track of who is on leave and not. Being able to easily look this information up on the interactive dashboard in school ERP software reduces back and forth and burden on administrative staff.

  • More efficient scheduling

Your interactive dashboard in school ERP software will display all public events and meetings happening at the school. This helps students and employees be aware of what is happening at their school, building a better sense of connecting with their peers and also grounding their day. It also makes it easier for people to keep track of their day and where they have to be – event details can be displayed alongside these notations, making it easier for attendees to know at a glance where they need to be at any given point in the day.

  • Improved financial hygiene

Like any other large organization, a school also has financial KPIs and goals. It is important to be able to track the financial health of a school – after all this is an ecosystem that is budget driven and the outcomes serve a vulnerable stakeholder, students. An interactive dashboard in school ERP software is a natural in this regard – it tracks all the financial transactions of the institutions, is able to represent data with graphs and charts that are easily understood, and can be an important part of real-time financial discussions. In many ways an interactive dashboard in school ERP software can be the financial assistance a school needs in making important financial decisions, identifying financial opportunities and making data-driven rules to protect its financial health.

New to Fedena: Learn how to manage Fedena’s Dashboard Dashlets in a single click 
  • Visibly efficient examination experiences

Exams are always stressed for every stakeholder in the educational ecosystem. An interactive dashboard in school ERP software can often reduce this burden by acting as a minder during examination time. Track examinations such as first term, midterm and final term exams with the interactive dashboard in school ERP software and share related information with relevant stakeholders easily. Use the interactive dashboard in school ERP software to make a stressful time less so.

  • A more well-informed school

Schools are the breeding down for future leaders, thinkers, and doers of the world. It is no longer enough to merely cover the curriculum and add some extracurricular activities to a student’s report card. Instead, a student that is well rounded, aware of what is happening around them, and are proactive thinkers are the need of the hour. An interactive dashboard in school ERP software is the perfect tool to help create this sort of student – it is the one window location for students to update themselves about news and trends happening around the world at a glance. An interactive dashboard can share this from a variety of ways, from trending blogs to announcements, to even having news updates flash on the interactive dashboard in school ERP software – all in real time.

  • Easier communication between stakeholders

Track communication between stakeholders more easily with the interactive dashboard in school ERP software. Each user will be able to use their dashboard to track ongoing conversations, via open conversation threads of messages going back and forth in the school ERP software. This means that no ball is ever dropped – teachers are responsive to students around the clock, parents and teachers can work together to help students, and all communications are confidential while also remaining easily accessible to users of the school ERP software. An interactive dashboard keeps you in the loop of conversations happening with everyone in the educational ecosystem.

  • Building a close-knit school community

Considering the number of time students and employees spend at school, a school is no longer just a place to study or work. Instead, it very much becomes a place away from home – especially for younger stakeholders like students. Students often form lifelong friendships at school and think of school days fondly. An interactive dashboard in school ERP software can help build this sense of community very easily and efficiently. Birthdays are remembered and displayed on the dashboard along with wishes, photos from various school events can be displayed in a visually appealing gallery for people to reminisce over, and a regularly updated blog can become a beloved school paper where students and teachers connect over what is trending in their little community. Start building your close-knit school community today with the interactive dashboard in school ERP software.

  • Reinforcing the school’s mission and vision

In the daily grind of things, it can be easy to forget what something institutional like a school stands for. But the mission and vision of a school define the very fabric of a school’s culture and what its students and employees are driving towards. Keeping this long term objective insight is important to stay on course for all stakeholders in the educational ecosystem. An interactive dashboard in school ERP software thus becomes the easy go-to place to get eyeballs and reinforce this cultural messaging on a regular basis. Users of the school ERP software will invariably check on their interactive dashboard on a daily basis, making it the ideal place to reinforce the school’s mission and vision through something as simple as restating it in plain words or even using other features to remind students and employees of the school’s strong culture.

How Video Games Can Benefit K-12 Students?

Can video games change K-12 learning?

Traditionally, video games have long been derided as a waste of time or a distraction for students that can go from benign to addictive very quickly. WOW widows and students becoming addicted to video games to the point of not being able to accomplish basic daily tasks have plagued headlines for years. In fact, the image of a lazy, unemployed, underachieving gamer is a well-known stereotype now.

In many ways, video gaming may seem antithetical to the process of learning itself. It is not an uncommon sight in households with school going children to limit screen time or time spent playing video games in order to help students focus on their academic goals. This has been the traditional view towards video gaming with regards to addition.

Are video games really entering schools?

Increasingly, however, across schools, a new trend is emerging. To start with, video games and the video gaming industry are increasingly being taken more and more seriously by schools and colleges. Whether it is game design, video game studies or just classes around building video games or studying the culture around video games, these former distractions are being taken more seriously than ever before.

But that is not where it stops. More and more schools are encouraging playing video games as a way to enhance the learning their students engage in. This can be by just providing resources to play age-appropriate games during breaks and downtime at the school between classes. It can also be about integrating games into the curriculum – by using them to explain a concept or method, or by relying on specially built educational games to help students improve their skills in a certain domain. For instance, numerous apps exist that help students build their vocabulary through the use of simple and well-researched games that are proven to produce positive results.

A brief note on the gamification of learning

The use of gaming principles or the creation of games specifically dedicated to learning is more ubiquitous than ever before. We are seeing many tools, apps, and programs flood the market that is focused on helping students gain numeracy and verbal skills. These games can range from simplistic like a vocabulary builder to complex ones that explain ideas at a conceptual level, based on data and teaching methodologies that have been developed by scientists over several years.

The gamification of learning, however, refers to the application of game principles and methodologies to help students learn and better. Simplistically put, they make learning more exciting by adding narrative arcs, reward systems and opportunities for growth and collaboration, just like in a game. The gamification of education and learning has been shown to result in increased connect and engagement on part of the student, resulting in more attentive learning and consequently more positive learning outcomes.

Advantages of Video Gaming for K-12 Students

Better communications amongst students

Most video games involve some degree of interpersonal communications these days. This is especially the case with team games or multiplayer games that have become more popular recently vis a vis single player games. Video games thus often involve players having to become more and more comfortable with communicating with their peers, sharing information, pitching strategic ideas, engaging in debate – all skills that would come in handy in both their academic and professional careers. Video games also encourage a variety of communication styles across multiple channels – from text-based instant messaging within the game or using a chat client, to using conference calls like Team Speak or Discord, to video chats for those who like to stream their games to an audience on a platform like Twitch. Getting comfortable with these varying modes of communication is highly useful in an increasingly connected world.

Improved spatial awareness

Video games do not just help improve soft skills like communication. Many academic studies have shown that games help build motor skills like spatial awareness by the very way players engage with the game. For instance, imagine a first-person shooter game that places players in a war zone where they have to seek and capture or destroy certain targets. Players quickly learn how to spot these targets amongst plenty of clutter and distractions within the game. Repetitively engaging in such tasks helps players improve their inherent motor skills all while entertaining themselves. This improvement in motor skills also helps outside of the game – faster reaction time and better spatial awareness help both in academics and extracurricular activities within the school, giving some students confidence in their abilities.

Increased teamwork and team orientation

A majority of video games out today tend to be team player or multiplayer. This means that most video game enthusiasts today play their favorite video games collaboratively with friends and other players from across the world. Often, the game is also built to be played and won in a collaborative fashion. Players of the video game take on roles with strengths and weaknesses and band together to achieve goals and acquire points. Part of this process is understanding how to work in a group for the collective common win. This means that everyday players of such multiplayer or team-based video games are building their collaborative and communications skills. These are soft skills, yes, but they are vital for where these future workers will end up – working with colleagues on larger scale projects at their jobs. Video games thus help players build a sense of loyalty towards teamwork and teaches them how to be effective working in them.

Better problem-solving skills

These days, most video games have a goal to be achieved or a quest to be completed. Players work over long periods of time patiently in order to acquire the skill, knowledge, and experience to be able to successfully achieve these goals or complete their quests in order to win these games. Along the way, blockers and challenges are thrown up in the game that users must learn how to solve applying everything they have learned so far or through trial and error. This kind of problem-solving skill is honed over many hours of playing games. Such skills are easily transferable to the working or academic world, where users are no longer intimidated by problems. Instead, there is a mindset change inculcated through long hours of playing video games that help them view problems as challenges to be overcome and that they are capable of overcoming.

Learn how to work consistently

Parents and teachers often complain about how video games are a waste of time and energy for students. But another perspective to take here is that video games do require time and effort – but that is because players only improve their skills and outcomes by practicing consistently over long periods of time. This same ability can then be transferred to subjects of their interest and things to be learned if student curiosity is sparked by teachers and parents in innovative ways. In many ways playing video games is the first time a student will learn the value of hard work and consistent practice – a lesson they will carry with them throughout the course of their academic and professional careers.

library management system

Library Management System in School ERP Software

Do we need a library management system?

What is a library management system?

On some level, a library management system is the digital manifestation of a functioning library. It is a tool or a platform that performs all the functions of a library in an automated and organized fashion – from issuing or checking out of books to keeping a catalog of all books the library contains to levying fines for late returns of books. A library management system can be a standalone tool or platform or part of a school ERP system or software in the form of integration or plugin. The most robust school ERP system will offer a library management system in one form or another these days.

In this blog, we will discuss the following:

  1. Why do we need a Library management system?
  2. Key Features of the Library management system

Do we need a library management system?

Considering how the process is driven and detail dependant library management is, having a library management system in place just makes logical sense. A library management system is perfectly adept at taking on the many repetitive and predictable processes and tasks that are an endemic part of running a library. It is thus advantageous to have a library management system in place, just based on its very nature.

What are some features of a library management system?

The advantage of a library management system comes from the very services it offers. Some key features of a library management system are discussed in further detail below:

New to Fedena: Learn how to set up library module in Fedena

Fine Receipt

A robust library management system like Fedena is easily able to generate fine receipts for fines paid on the late return of books borrowed from the library. This reduces the burden on librarians and the likelihood of human error in the issue of fine receipts.

Issue and renewal details

The library management system is able to track, retain and store all issue and renewal details of all the books and materials in a library – essentially ensuring easy lookup of any book or materials that are required by a patron of the library.

Barcode integration

All barcodes on every library material – like books and other records – usually has a barcode attached to this. This barcode is integrated into the library management system making the tracking of books easier and ensuring the smooth interface of the library with the library management system.

Tracking of book status

What is the journey of a book? Where can a specific book be found? All this information can be found within the library management system at a school. The library management system tracks the status of the book, because of the aforementioned barcode integration, and is able to swiftly and accurately give information about the whereabouts of a book in question.

User Defined Privileges

The library management system is not a one size fits all tool. Instead, one is able to classify users by type within the library management system itself and define what they have access to and not, amongst other privileges accorded to them by category. For instance, a teacher may be allowed to check out more books than a student at a time and a library management system correctly identifies that at time of check out.

Export data

It is not enough to just keep track of books for a library management system. Better libraries can be built based on the reports the library management system generates, since it is all data that indicates how the library is currently used, points towards future needs and identifies gaps in the library management based on usage data entirely.

SEO for school marketing

Why is SEO important for school marketing?

How using SEO can help your school or college

What is SEO?

SEO stands for Search Engine Optimisation. Search Engine Optimisation or SEO refers to the practice of increasing traffic to a website by organic search engine results. These can be done through a variety of ways – from the usage of keywords to figuring out page rankings. In an increasingly competitive world, Search Engine Optimisation is used to improve the visibility of a website or website page amongst a sea of rivals. Search Engine Optimisation is thus a method to get eyeballs on your content, product or service.

In this day and age, most websites use Search Engine Optimisation as a cornerstone of their marketing strategy. This is because search engine optimization is a marketing strategy that gives tangible results. The change and growth in views and rankings can be measured when search engine optimization is implemented for a website. This is what makes search engine optimization a key strategy that marketers choose to use over others for their outreach efforts.

Do educational institutions like schools and colleges need SEO marketing?

It might sound like search engine optimization becoming a key part of the marketing strategy has no relevance to the educational ecosystem. After all, why do schools even need to market themselves? But in this day and age, this would be a very outdated approach towards the needs of an educational institution, like a school or a college. Instead, one must approach the needs of the educational institution like a school or a college in a pragmatic and business-like fashion.

Part of such an approach would be to recognize that a school must be marketed. How else would its audience – potential students, their parents, and teachers seeking employment – know what they stand for? To build an educational institution that has a distinct culture and whose ethics and values are strongly defined, it is necessary to work with and serve an audience that identifies with those markers. Marketing an educational institution correctly would attract the correct audience.

Casting your net far and wide is most likely to garner you the best stakeholders to engage with your educational institution. And the best way to do this would be to use search engine optimization as part of the school’s marketing strategy. Applying data-driven techniques to improve visibility helps better convey the educational institution’s ethos to a wider population from which to draw from.

What are the advantages of Search Engine Optimisation marketing for schools?

The advantages of search engine optimization have briefly been discussed above in general. The necessity of marketing for schools and the implementation of a strategy that includes search engine optimization has also been illuminated. However, what is the direct impact of the implementation of search engine optimization as part of the school’s marketing strategy?

A few advantages of implementing a marketing strategy that includes search engine optimization are shared below:

Increase in the School’s Brand Awareness

Nothing improves brand awareness for a product or service than for its website to receive visibility. Search engine optimization in a marketing strategy focuses on just this – to increase brand awareness. When it comes to educational institutions, it’s this visibility that directly impacts enrollment rate. When more students and parents who would be good for your educational institution have a good understanding of what the school stands for, what the school offers, what the school culture is like, they are more likely to apply and want to become a part of the school community. Search engine optimization thus has a direct impact on brand awareness and consequently enrollment in the school itself.

Increasing Parental Engagement with the School

Parental engagement with the educational institutions their wards belong to is also boosted by the implementation of search engine optimization in their marketing strategy. The content of the website is relevant to their interests and the educational trends of the day, which is likely to demonstrate to parents that the educational institution stays on top of things happening in the educational ecosystem.

Websites are also likely to see more engagement in the form of page views and higher rankings in results for searches thanks to search engine optimization, putting them in front of parents on a more regular basis and consequently increasing parental engagement with the school website. This is important because the school website is the online representation of the school itself, and one more avenue through which a parent can remain involved with the school and thus their child’s academic career.

Improving School Website Ranking

Part of implementing search engine optimization as part of an educational institution’s marketing strategy is to list the school or college on reputable directories and websites. This adds a certain sense of credence to the website and thus the educational institution itself. Listing the school on well-regarded directories and websites also improve the quality of backlinks, which in turn positively impacts the rankings.

Increase in rankings directly results in higher visibility for the school – people are more likely to click a link on page one of search results rather than page ten or higher. A higher ranking also often signals authenticity and trustworthiness – key traits any school or college must demonstrate without fail in order to gain the trust of students and parents.

Building a Local Community

Local listings are also a facet of search engine optimization implementation in the marketing strategy being put out for a school. Parents and students considering which school to send their word to have geographical and logistical constraints – finding an ideal school within reasonable traveling distance is a priority for any harried parent. By using search engine optimization as part of the educational institution’s marketing strategy, including relying on local listings, it becomes easier for parents to connect with schools that are local to them to enroll their children in. This means that the school becomes a part of the local community it wishes to support thanks to the implementation of a marketing strategy that includes search engine optimization.

Using Keywords to Build Connect

A way to implement search engine optimization as part of an educational institution’s is through the use of keywords. What are keywords, however? Keywords are words or brief phrases that people use to find your site – or a site that is relevant to their interests. When these keywords show up multiple times on a

website its ranking is pushed higher and it is likely to get more views. This is because these keywords reflect what people are actually curious about and interested in under the domain of a specific world. It is what they actually want to read and learn about and is thus important to them. For prospective students and their parents that are interested in an educational institution, a focus on keywords relevant to them is not only likely to place the educational institution’s website in front of them, but also connect with them on the basis of mutual interest. It is a win-win for all parties – for educational institutions seeking to market themselves to the right audience and for parents and teachers and students seeking a job fit at the right school or college for them. Thus, search engine optimization is a way to build connections with potential students and their parents as part of the marketing strategy.

Building Mobile Friendly Websites

Implementing Search engine optimization as part of the marketing strategy for an educational institution’s website results in better loading time on mobile. Considering that most users browse the world wide web on their mobile devices, it is important to optimize websites for mobile in order to improve rankings and increase page views. Search engine optimization helps in this task, by ensuring better loading times for the website on the user’s chosen mobile device.

Transport Module in School ERP Software

Introducing an All-New Transport Module in School ERP Software

Transport Module in School ERP Software like Fedena has improved

What is a Transport Module in School ERP Software?

Before defining a transport module in school ERP software, we must first define a school ERP software. A school ERP software is a platform or tool that helps an educational institution, like a school or college, manage all their organizational processes for a variety of stakeholders. In an ever-changing educational ecosystem, moving towards technologically rich solutions like a school ERP software is a forward-thinking approach towards school management.

A transport module in school ERP software is a plugin that is designed and planned to help you more efficiently plan and manage your educational institution’s entire transport system. Depending on the robustness of the school ERP software, the transport module in school ERP software can do everything from marking transport attendance for students and employees to live to track the route and location of a bus that is transporting students and employees to and from school and home.

Who would use a Transport Module in School ERP software?

At first glance, the Transport module in school ERP software plugin may seem like an interesting add on, not a direct contributor to the education of a student. But in reality, schools become so much more for all stakeholders in the educational ecosystem. Most obviously, parents would be able to use the transport module in school ERP software to track their ward’s whereabouts on their to and from school, adding a sense of security and peace of mind to them. Teachers are also able to keep track of a student’s whereabouts by checking for transport attendance with the transport module in school ERP module. Management and administrative staff are able to provide a seamless and secure experience to their students and parents. A transport module in school ERP software is thus a useful tool for any educational institution

How is Fedena’s new Transport module in school ERP software different?

Fedena provides a robust transport module in school ERP software experience to all its users. Recently, the Fedena transport module in school ERP software was updated to provide newer features to better serve its users, like parents, teachers, management and administrative staff.

New to Fedena: Learn how to set transport module in Fedena

Some of these new features in the transport module in school ERP software are discussed below:

  • New Route Mode

New route mode is a feature of the transport module in school ERP software that allows different pickup and drop routes for users. This means that new routes are able to be added in the transport module in school ERP software to accurately reflect the transport routes being provided in real life and on the ground by the educational institution, better serving the very purpose of a transport module in the school ERP system, to begin with.

  • Update in Main Route and Subroute Nomenclature

The original main route and subroute system in Fedena’s transport module for School ERP software have been changed to better reflect how its users think about transport routes. To this end, the transport module in school ERP software now refers to the original main route and subroute system as routes and stops. This change in nomenclature in the transport module in school ERP software better reflects user mindset and thus makes the transport module in school ERP software more instinctive to use.

  • All maintenance and repair work done on the vehicle can be easily recorded

Management also benefits financially from the transport module in school ERP software. Fedena’s robust transport module in school ERP software can easily record all maintenance and repair work performed on the transport vehicle belonging to the educational institution. This means that the transport module in school ERP software functions as a ready record of all the repair and maintenance work performed on a school transport vehicle.

  • The user can assign the route to the passenger instead of the vehicle

Previously, in the Fedena transport module in school ERP software, a transport route could only be assigned to the transport vehicle. This meant that parents and teachers would only be able to follow the transport vehicle’s route – that is following passengers in that vehicle. Now, the transport module in school ERP software allows for routes to be assigned to the passenger in the vehicle, making it a more instinctive interface for users of the transport module in school ERP software. Being able to track a passenger is far more efficient than the transport vehicle, all made possible by the transport module in school ERP software.

  • Assign passengers to transport

In the Fedena transport module in school ERP software, users are now able to assign passengers by batch and by the department. This batch wise and department wise assignment of passengers in transport module of school ERP software mean that it is easier to pull up a group of transport users based on already existing classifications. Transport module in school ERP software thus better reflects the way the school itself is organized.

  • Transport attendance can be marked for students and employees

The newly updated Fedena transport module in school ERP software allows for the presence of students and employees on the transport vehicle to be tracked more efficiently. This is done by allowing for attendance to the transport vehicle being marked within the transport module in school ERP software for both students and employees by the concerned user.

  • Passenger assignment can be done academic year wise

With the new Fedena transport module, it is possible to now set a transport vehicle and assign passengers like students and employees to specific transport vehicles based on the academic year they belong to. Much like the batch-wise and department wise assignment, this kind of passenger assignment and transport setting by academic year in the transport module in school ERP software is reflective of how the educational institution is classified.

  • New reports available in Fedena transport module in school ERP software

Reports have always been a feature that is offered in Fedena’s transport module in school ERP software, but now the transport module in school ERP software is becoming more data-driven than ever before.

In the newly updated transport module in school ERP software, users are able to access reports on Transport Allocation, Route wise Allocation, Route details, Transport Fee Report and Attendance Report for students and employees using the transport services offered by the educational institution. This means that better and more data-driven decisions can be made by management regarding the budget and financial allocations transport management may receive, based on data being generated by the transported module in school ERP software. This kind of valuable data provided by the transport module in school ERP software is key to better management of the educational institution over the long term.

School ERP Modules

Various School ERP Modules to Improve Communication in Schools

Communicate better with the right school ERP modules

Why is communication important in a school?

In many ways, a school is a sum of its moving parts. Much like large corporations or big events, a school consists of numerous stakeholders with differing yet intersecting aims. In order to ensure smooth functioning, it is important that all these moving parts work in sync with each other. The key to doing this is, naturally, communication. Better communication relies on the sharing of information freely resulting in better decision making from all stakeholders in the educational ecosystem.

It is also important to remember the primary asset that an educational institution is servicing – its students. Good communication habits and processes teach students to be better communicators themselves, which is an important skill for their future. An educational institution that encourages good and efficient communication is one that is setting their students up for success in their future lives and careers out in the real world.

What are school ERP systems?

School ERP systems are tools or platforms that essentially take over all processes in the school. School ERP systems can handle everything from onboarding to alumni networks, in terms of processes. This would include overall communications processes at your educational institution – all of which can be taken over by school ERP systems. School ERP systems are particularly adept at handling communications at educational institutions through the use of school ERP modules. School ERP modules are explained further below.

What are school ERP modules?

School ERP systems use school ERP modules for specific processes or tasks within the system. For instance, there will exist a school ERP module for sending SMS alerts system-wide. These school ERP modules are often customizable or variegated to a great degree – this means, we can get pretty deep in the customizations or choices that can be a mode in terms of choosing a type of message, an audience the message is sent to, when it is sent, and by whom within each module.

In some ways, school ERP modules are thus what makes the school ERP system tick. They are truly the heart of the school ERP system – making it function perfectly by controlling everything it does. They — that is school ERP modules — are in some ways the strings behind the puppet that is the school ERP system. School ERP modules control the very functionality of how school ERP systems work.

How do school ERP modules help improve communication in schools?

Communications in an educational institution are something that requires careful thought and consideration as a norm. The school ERP system and its underlying school ERP modules must reflect this thinking on a system level. Most school ERP modules achieve this goal – they are customizable, with the level of choices offered to the user being quite right. For example for the SMS integration school ERP module, you can choose the audience, timing, schedule, content, and user accessibility. This enables effective communication from a machine like a school ERP module in a school ERP system on a computer.

Whom can school ERP modules to help with communication and how?

Communications between all stakeholders can be handled by your school ERP modules. This would include teachers, parents, students, management, administrative staff, and non-education staff. All these stakeholders can user various school ERP modules to streamline communications between each other. What is especially great is that these communications oriented school ERP modules are often customized to the specific needs of each stakeholder or the intent of the communication. You have many options of school ERP modules catering to communications – from SMS school ERP module to email to instant message. There is a school ERP module for every communication need between all stakeholders in the educational ecosystem.

What are some school ERP modules you can use to improve communication in school?

School ERP modules are aplenty in terms of options when it comes to improving communications in your educational institution. Often the school ERP module will cater to a specific kind of need of the hour or to the needs of a stakeholder bucket in the educational institution. Thus there is a pretty comprehensive spread of communications focused school ERP modules in the school ERP system. A robust school ERP system will contain school ERP modules that address the majority of the educational institution’s communication needs. Some of the recommended school ERP modules – or at least ones you will find in a robust school ERP system – are found below:

SMS Integration school ERP module

SMS integration school ERP module can be used by all stakeholders who need to communicate with an audience on their mobile devices – but still being reliant on phone networks. This is usually used to bypass blockers a phone may have on web-oriented communications, discussed later. Using this school ERP module, management can alert parents to updates from the school, for example, teachers can send classwide updates to their students, transport management school ERP module can integrate with sms integrated school ERP module to send SMS alert containing information about mode of transport, timing, live tracking of the vehicle etc., to both students and parents, as needed.

E-mail Integration school ERP module

Email integration school ERP module works the same as the SMS integration school ERP module, but merely over email. This is especially useful when sending out detailed messages or official communications that are just saved to inboxes of the recipient. Email can now be argued to be legally binding making this kind of communication school ERP module an apt choice for communication between stakeholders like management and parents or teachers and parents.

Discussion Module school ERP module

Discussion module school ERP module can be used by teachers and students to interact and create some back and forth by posting comments in it. Members of a discussion group created in the discussion module school ERP module have access to post and comment on other posts in order to create a discussion that mimics the one they would have in a classroom. Discussion module school ERP module is especially useful in an increasingly globalized yet dispersed world – students are able to use the discussion school ERP module to replicate a classroom experience wherever they are. This kind of school ERP module thus has an impact beyond just its function – in some ways school ERP modules in school ERP systems can be powerful tools for the empowerment of the stakeholder the school must care for the most, the students they serve.

Inbuilt messaging system school ERP module

Enabling private communication between stakeholders is a key thing every robust school ERP system must be able to do, through the use of school ERP module. Inbuilt messaging system school ERP module is thus a must. An inbuilt messaging system school ERP module will allow teachers and students to confidentially and privately and instantly communicate with each other for, say, a discussion about student performance in class. Parents and teachers can use the inbuilt messaging school ERP module to communicate about sensitive topics like grades and teaching strategies. Management or administrative staff and parents can discuss fee payment details using the inbuilt messaging school ERP module also. The applications of the inbuilt messaging system school ERP module are many.

online gradebook management

Online Gradebook Management Using School ERP Software

Manage student grades online using gradebook software

Manually managing the grades and records of the students was not only time-consuming task but also not an eco-friendly process. But in today’s modern educational ecosystem, where everything has become automated, instructors no longer have to spend their precious time in paperwork on grade calculations and reports. Automatically compute and update grades in real time. Enable instructors to enter grades from anywhere along with comments for parents to view. 

Why choose an Online Gradebook Software for your Educational Institution?

Most educational institution chooses to use gradebook software for a variety of reasons. Primarily, these reasons are centered around the efficiency of the process of maintaining an online gradebook using it. Some of these reasons for using a gradebook software are elucidated upon below along with how Fedena gradebook management software is the right choice for your educational institution:

Easily share examination results

No more standing in the queue or waiting for school to be in session or for a specific class to hear your results. Instead, refer to the online school ERP system in your educational institution to make sharing of exam scores or test results or any kind of grade for an assignment with each student easily. What is more, is that these are private to students – they can only see their grade in their account via the gradebook software. Fedena gradebook software makes it easy for students to confidentially and easily access their grades at any point during their career. It also provides special access to the gradebook software for parents, making the student’s academic progress a team effort.

Reduction in human errors

Using a gradebook software usually means that many of the processes that used to be done by hand are often automated. This means a reduced scope of error when managing the examination marks of the students using this automated gradebook management software. Exam results, test scores, and points for an assignment are a sensitive subject and for older students can make or break – reduce the incidence of human error when you use gradebook software to maintain your online gradebook. It easy to understand interface and easy to use functionality makes it the perfect choice for administrators of all skill levels. What’s more, is that it provides onboarding or training videos to help users.

Automates the complete process

A robust grade book software will reduce the incidence of human error to nil. How? By merely automating the entire marks management process and replacing it with an online gradebook maintained by a gradebook software that is entirely functional on its own. It is a good example of robust online gradebook management software that works perfectly to automate the entire process. This is a handy companion that can be relied upon to take over the entire process without any fuss or errors. It also works well with existing programs or other softwares. For example, it can be updated with external data because Fedena gradebook software can import marks and records into the grade book software easily.

Reduction in the workload for administrators

It makes life easy for administrators. Since the processing of grades and gradebook management becomes automated or at the very least contained to a single window experience within the gradebook software, it results in less pressure and fewer tasks for already overworked administrators. Instead of focusing on redundant processes, they are now able to instead direct their energies for more vital tasks. Allied information like attendance tracking can also be recorded in this system easily, making it the perfect companion to maintaining a comprehensive online gradebook while also making the administrator’s life a bit easier.

Reduction in labor costs

A reduced workload for administrators thanks to the implementation of gradebook software is also a boon for management. Optimise the workforce and reduce labour costs by eliminating positions and tasks that have been made redundant by the gradebook software, and instead direct funds towards positions or roles in the educational ecosystem that actually require human effort. It makes this possible thanks to how robust and powerful a system it can be.

Customized report cards look and feel

The most public-facing change will be the increased customisation of report cards that are made possible by the implementation of gradebook software. The capabilities of the gradebook software in use at the educational institution makes it possible for administrators and/or teachers create customised report cards, instead of relying on an outdated template. This means that teachers and administrators can create online gradebooks that actually convey information that is relevant to teachers and students using the gradebook software, instead of just adhering to the status quo or becoming outdated. Fedena gradebook software’s latest custom report feature makes this easily possible for your educational institution’s online gradebook.

A smarter report card

With its automated processing and custom features, gradebook software is the ideal way to build smarter and better report cards. What does this mean? It means that teachers and administrators can use it to create reports that are more informative than ever before, directly improving the efficacy of grades and gradebooks as a concept in itself. For instance,  it easy for teachers to add custom remarks and notes to a student’s, providing context to assessments. This is valuable developmental feedback incorporated into the students’ online gradebooks itself and motivates students to view examinations and school as a learning opportunity rather than a harsh assessment of their skills, especially in the case of setbacks or a lack of progress.

Key Attributes of Advance School Management System

School management systems are changing the way that school function across the world. Today, with the help of various school ERP features educational institutes are able to function in a way that is more intelligent and user-friendly. Understanding the various benefits that the school management system offers, many schools and colleges have started using school ERP modules to govern their day to day activities and track the various paperwork that is managed by the school, thus making banal administrative work a lot easier relatively to the past.

Presently most of the school management system offers features  such as attendance management for the students and teachers, communication methods between the class teachers and the parents or after school communication between the students and the teachers, admission management for new registrations, time table scheduling and exam management. These are some of the school ERP features that are most appreciated and used by the school as they ease the challenges of daily work.

However, with new advancements in the field of education, there is an increased number of challenges that schools have to deal with, This brings with it the need for an advance school management system that can effectively manage these new age challenges in an efficient manner. Thus comes the need for an evolved and advance school management system like the Fedena school management system

The Fedena school management system offers a range of features that are updated on a regular basis so that they can keep up the challenges and updated requirements of every school and educational instate.

Some of the more recent updates of the Fedena advance school management system school include the below:

  • ID Card Generator

For security reasons, it is essential for all schools to ensure that their staff, students and teachers have ID cards. However, manually making these can be a tedious and time-consuming affair. The school ERP features of an advanced school management system ensure that these ID cards are made with minimal time and effort.

All that the team needs to do is to create and upload an ID card template or customize the existing template to suit the requirements of the school. The online system makes it easy to add images, photographs, and barcodes to help customize the content of the ID card in a way that meets the requirements of the school as well as suits the branding guidelines of the school.

  • Certificate Generator

The use of an advance school management system with school ERP modules also makes it easier for school to generate certificates for the students as and when needed. Using a Rich Text editor you can create certificates for either the employees or the students. Additionally, it allows schools to upload backgrounds, add photographs, logos, and bar codes to customize the certificate according to the needs of the school.

  • Reports Center

One of the key tasks of the teams working in a school is to generate reports. These can be reports related to grades of the students, the attendance, the transport system or any other details. A school ERP modules with advanced features ensure that these reports can be created efficiently, modified and customized when needed

  • Tax Module

With education becoming global it is important for schools to incorporate all types of fee structures followed by different institutions worldwide.  This also includes including tax modules that are followed by various schools across the world. The tax module of an advance school management system with school ERP modules enable taxes on all types of fee transactions – general fees, instant fees, transport, and hostel fees. This module can be used for VAT or other similar tax systems.

In an environment where taxation regulations are modified regularly, feature such as this can save the school plenty of time and effort and the online model allows for easy customization and modifications.

  • Custom Report Card 

Just like a flexible taxation module, Fedena’s flexible examination module allows all type of institutions to set up and manage various kind of grading systems for the courses they run, be it general, CCE, ICSE, CWA, GPA or CBSE pattern. The settings for each examination pattern allow the school then customize the report card format.

Teachers can easily customize the look and feel of the term and planner reports from Grade book the various report card templates that are available on the system. They can easily select and then configure additional settings within each template like an additional logo, color theme, student details etc.

Additionally, the use of an advance school management system with school ERP modules ensures that new features and feature enhancements are made all the time. This ensures that schools can always stay abreast of the latest global report card trends and communicate the student grades in an efficient manner.

  • Customize Invoices

The use of an advance school management system with school ERP modules also makes it easy for the school to customize the invoicing according to their requirements.  

  • Biometric Attendance Management System

The biometric features of an advanced school management system with school ERP modules ensures that the school daily attendance is an easy and hassle-free experience.

Today, for schools to function they need advanced systems that will help support them as they reach towards higher learning goals. With an advance school management system with school ERP modules, it is easier to update the features and offer educational institutes the best of the last technology and bring them up-to-date in a competitive and complex world

 

future ready administrator

Key Attributes of Future ready Administrators

Automating daily operations

The first attribute that a future-ready school administrator should have is the capability to automate the campus and help it embark on a path to progress. The leader should be a visionary who always makes the effort to create a campus that is healthy, thriving, and progressive. The only way to create such a campus is by automating all the processes that are being done in a manual way. This way you would be able to do away with the repetition of tasks as well. For example, if you automated the process of admissions you would be able to do everything online.

This includes activities such as the following:

  • receiving applications
  • sorting applications
  • creating merit lists
  • displaying merit lists
  • sending notifications
  • document management

This way, you would be able to save a lot of manual paperwork as well. It would also help you do your work in a much shorter span of time, and this, in turn, would make the school a lot more productive as well. By automating all your processes you would also have complete access to all your necessary data on a round-the-clock basis. You can be sure that as far as being ready for the future is concerned digitization is one of the most important tools out there.   

Improving continuously and using the latest educational technology

To be ready for the future you have to grow at all times. As a school administrator, you have to believe in this dictum and make every possible effort so that you can keep growing at all times. You can be sure that if the latest technology is not being used in your campus you are not growing or improving at all. If you are serious about driving progress in your institution as an administrator you need to be aware of the latest technology being used in the domain of education.

You also need to be capable enough to put these technologies to use in your school. You can be sure that this would lead to the best engagement in the school and help the students achieve the highest possible growth that they can. As a leader, you should be able to use the latest educational technologies and you yourself should be able to use them as well. If you step away from this responsibility you can be sure that you are shirking the duty of helping students maximize their potential as well.

Using digital tools in a wise way

As a leader, you would have many responsibilities and people would always be looking up to you as well to set the example. They would want to be inspired by you – your actions, thoughts, and words – and follow each and everything that you do willingly or unwillingly. If you are a smart administrator you would be using various digital tools in a wise way. You would be very cautious about what you are doing on platforms such as social media. In fact, this would be applicable for any other platform where people can see what you are doing.

As an administrator, you should refrain from cyber-bullying. At the same time, you should also recognize such acts on these platforms and stand up against them in an active manner rather than in a passive way. You need to be an upstander rather than being a bystander. You have to be very careful about what you post, like, and comment on in such a platform. This is because of your actions and decisions over here have the capacity to affect a lot of people at the same time.

Managing data and privacy in a smart way

If you want your campus to be a smart one, you have to be smart about the management of data in the same as well. It is absolutely necessary in these cases. For this purpose, you can use educational ERP (enterprise resource planning) systems and analytics tools that are meant for schools such as yourself. This way you would be able to find out some meaningful patterns. This, in turn, would help you make decisions that are effective, smart, and timely, to say the least. In these cases, all the data is there on a single platform.   

The best part of all this is that you would be able to access such data on a real-time basis as well. If you have the right kind of data management system you would be able to make all the changes that you want to and you would also be able to find out what would work the best for you. It could be any data related to the likes of students, campus, or the faculty in general. Security is of high importance in this context as well. You need to make efforts to ensure that such critical data is safe at all times.

Understanding and helping to bring about digital equity

This is the digital age but you would be surprised to find that not everyone has access to these devices as such. This is especially true for outside the school campus. If you are a future-ready administrator you would know that and also take steps to correct the imbalance as much as you can. As a leader, you may be aggressive with the promotion of e-learning. It would be a wise thing to do as well.

However, you also need to acknowledge that not everyone out there may have access to those facilities. They may not be as privileged as ones who have round the clock access to said digital devices. This is where they have to be provided sufficient time so that they can complete their work properly and stand a chance to shine just like the others who are doing the work in less time. It is very important to have digital equity in the school campus and the system needs to be as inclusive as well so that all kinds of learners can shine and do well.  

fedena 3.7

All New Features and Enhancements in Fedena 3.7

We are pleased to present our latest version Fedena 3.7. With each release, we have worked on introducing new and enhanced features to provide you with better user experience. With this release, we are bringing essential features you asked us- Custom Report Card in Gradebook, Transport revamp and few enhancements in the existing features like Timetable, subject center, Gallery.

This time we have named our release Titan, after the largest moon of Saturn. The meaning of Titan is “extremely important person”. We are dedicating this release to the “Father of Modern Education”, John Amos Comenius who is a titan in the world of modern education. He was born on March 28, 1592, in Nivnice, Moravia.

Throughout his life, he tried to improve the ways students were taught. His first success in this area was a Latin textbook, “The Gate of Languages Unlocked”, published in 1631. Comenius’s most important work, however, was written between 1628 and 1632, “The Whole Art of Teaching”. He addressed topics such as education for everyone, Learning by easy stages, Career preparation, Lifelong learning. It is thanks to him that educators today think these things are important. During his life, he wrote more than 200 books on his educational system of human betterment. He died on November 15, 1670.

What’s new in Titan?

New Features:

Gradebook Custom Reports

Gradebook with the new set of Report Card Templates allows customizing the look and feel of the term and planner reports. Select from a list of different designs like the Simple One Page templates or the Expanded Two Page format according to the requirements of that planner. More templates will soon be added with the existing templates. You can also configure additional settings within each template like an additional logo, color theme, student details etc. If you want different designs other than the ones provided, Give us a shout. Let’s make something awesome together.

Gradebook Records and Remarks

Records

Show Student Records in Gradebook Reports as per the report settings in each planner. Enable Student Records, set the frequency as once each exam, once each term or once each planner depending on how Student Records are to be displayed in reports. Add new records and link the record groups.

Remarks

Remarks feature in Gradebook provides a configurable Remark System. It comes with two types of remarks – General Remark, and Subject-wise Remark. Add General Remark to either Exam report, Term report or Planner report.

Enable Subject-wise Remark to allow remark against each subject in the exam planner. Create Remark templates using the Remark Bank. Add remarks from the remark bank to students from the Manage Remarks page.

 

Transport Revamp

Capture information like type of the vehicle, stops allotted, certificates with reminders if the license expires, details of vehicle maintenance and drivers/attendant allocated. All new transport feature focuses on generating optimum bus routes to ensure the most efficient use of school transport services. With the Basic Settings option in Transport Settings, you can configure how transport routes are assigned to passengers that is, enable the route mode as different pickup/drop route or a single pickup/drop route. Fare collection can be made stop based or a flat amount irrespective of the stop. You can also enable or disable auto update of unpaid fee collection when passenger route is changed. Also, you can import the transport settings of the previous year with the help of transport import option.

Master Fees

Master Particulars and Master Discounts

All new feature in Finance helps to create Master Particular and Master Discounts in order to avoid the confusion and complexity involved in dealing with multiple fee heads. The existing fee heads and discounts can be linked with the Master Particulars which will then be listed while doing transactions.

Late Attendance

Get a count of latecomers with the all-new feature in Fedena which lets you mark the student as late if they arrive late to class. Enable Custom Attendance to use this feature. The attendance report will vary as you enable or disable this feature. However, in the reports, the late attendance will be recorded as ‘present’ for calculation of attendance totals or percentages.

Financial Year

With this feature, you can manage different transactions carried out under a particular financial year. This financial year will be the default year range for the finance module. It helps us organize your transactions chronologically for better efficiency.

Enhancements:

Subjects Center

  • Import Subjects

Now import subjects from as many courses as you wish, select the subjects from different courses to club them together as subjects in a particular course.

  • Last date for elective groups in the Subjects center

Keep a fixed date within which the subjects should be assigned to courses. So, once the date is crossed, these elective subjects cannot be assigned.

Edit subjects in Manage subjects

You can now edit the subjects in Manage Subjects. An edit option is provided against each Subject. All the details about the subject can be edited except ‘Subject code’.

Loss of Pay Days (LOPD) and Number of Days Worked (NDW) in HR Loss of Pay formula

Calculate the Loss of Pay by using either of the two, Loss of Pay Days(LOPD) or Number of Days Worked(NDW), depending on how an institution prefers to calculate the Loss of Pay for each employee.

Teacher availability matrix in Timetable Swap

Swapping has been made easier, you don’t need to go back to the timetable to check if the teacher is available. If an employee is already engaged in some other class or Non-Holiday event for that particular hour, then you will be notified about it.

Subject group mark calculation in Gradebook reports

Enable calculation and display of Subject group’s mark in the Gradebook Report. Also,

an edit option is provided against each Subject Group with which you can edit the name of the group as well as enable the calculation of score if required.

Gallery image download

You can now download the albums and pictures shared in the Gallery.

Message Attachments

Sending attachments with the messages is no longer confined to a single attachment. You can now send up to 5 attachments after this update.

Finance Reports

  • Particular-wise Student Transaction Report

It is now possible to generate a detailed transaction report of each student. The transactions will be displayed against each particular for every student involved in the process.

  • Particular-wise Daily Transaction Report

With this enhanced feature, you can generate a complete report of transactions done on each day of the specified date range.

  • Payment mode Summary Report

View summary report of transaction done in the different modes of payment.

We have fixed 20+ issues in Fedena 3.7 release. Learn about it in Release Note. Also, share what would you like us to improve next and for better Fedena experience try our free demo.

Fedena 3.7 Release Note

Titan: Fedena 3.7 Release Note

About this document

This document contains information about the new and enhanced features in the latest release of Fedena. We strongly recommend that you read the entire document.

Fedena 3.7

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.7

Feature Description User Role Module
Gradebook Custom Reports Customize the look and feel of the term and planner reports from Gradebook with the new set of Report Card Templates. Select from a list of different designs like the Simple One Page template or the Expanded Two Page format according to the requirements of that planner. More templates coming soon. Configure additional settings within each template like an additional logo, color theme, student details etc. Administrator, Privileged Employee Gradebook
Gradebook Records and         Remarks Records

With this new feature in Gradebook, show Student Records in Gradebook Reports as per the report settings in each planner. Enable Student Records, set the frequency as once each exam, once each term or once each planner depending on how Student Records are to be displayed in reports. Add new records and link the record groups.

Remarks

New Remarks feature in Gradebook provides a configurable Remark System. There are two types of remarks – General Remark, and Subject-wise Remark. Add General Remark to Exam report, Term report or Planner report. Enable Subject-wise Remark to allow remark against each subject in the exam planner.

Create Remark templates using the Remark Bank. Add remarks from the remark bank to students from the Manage Remarks page.

Administrator, Privileged Employee Gradebook
Transport Revamp All new Transport module captures much more information like type of vehicle, stops allotted, certificates with reminders if the license expires, details of vehicle maintenance and drivers/attendant allocated. Define vehicle routes with different pickup/drop routes for every student. Fare collection can be stop based or a flat amount irrespective of the stop.

Important:

  • Transport can be assigned to users during admission.
  • Start with Basic Settings to setup configurations in the transport module according to your institution. Ensure that no changes are required after the configuration is done.
  • Passengers are no longer assigned to Vehicles. A single vehicle may be assigned to more than one route. Finish setup of Vehicles to add missing details.
  • Make the necessary changes to the routes and stops as required before you start using the module again. The sub-routes have been converted to stops. Routes and Stops are auto-created after the update.
  • If the same vehicle was used for more than one route, new routes are created using the same name appended by a number.
  • Vehicles, Routes, and Stops are created Academic year wise. Use the import feature to copy settings from the current academic year to the next.
Administrator, Privileged Employee Transport
Master Fees Master Particulars

Avoid confusion and complexity while dealing with different fee categories. All new feature allows creating distinctive Master Particulars to use them under different fee categories. Link the existing fee categories to the Master Particulars created, to use them in the further transaction processes.

Master Discounts

Create distinctive Master Discounts to apply them under different fee categories. For the existing discounts, link them to the master discounts to avoid the complexity involved while doing transactions.

Administrator, Privileged Employee Finance
Late Attendance With this new feature, you can get a count of latecomers. Enable Custom Attendance to mark the attendance as late for the students who arrive late to the class. Administrator, Privileged Employee Attendance
Financial Year You can now manage different transactions carried out under a particular financial year. This financial Year will be the default year range for the finance module. Helps organize transactions chronologically for better efficiency. Administrator, Privileged Employee Finance

 

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.7

Feature Description User Role Module
Subjects Center Import Subjects

This feature allows importing subjects from as many courses as you wish. Select the subjects from different courses to club them together as subjects in a particular course.  

Last date for elective groups in the Subjects center

Provide the last date for elective groups in the Subjects Center to ensure that these subjects are assigned to courses within the mentioned date. Once the date is crossed, these elective subjects cannot be assigned to courses.

Administrator, Privileged Employee, Batch Tutor, Subject Teacher Subjects Center
Edit subjects in Manage subjects Subjects in Manage Subjects can now be edited. An edit option is provided against each Subject. All the details about the subject can be edited except ‘Subject code’. Administrator, Privileged Employee Settings
Loss of Pay Days (LOPD) and Number of Days Worked (NDW) in HR Loss of Pay formula Loss of Pay can now be calculated either by using Loss of Pay Days(LOPD) or Number of Days Worked(NDW), depending on how an institution prefers to calculate the Loss of Pay for each employee. Administrator, Privileged Employee Human Resource
Teacher availability matrix in Timetable Swap Swapping can be either Timetable swapping or Employee-wise swapping. If an employee is already engaged in some other class or Non-Holiday event for that particular hour, then you will be notified about it. With this feature, you don’t need to go back to the timetable to check if the teacher is available. Administrator, Privileged Employee Timetable
Subject group mark calculation in Gradebook reports With this feature, you now have an option to enable calculation and display of Subject group’s mark in the Gradebook Report.

An edit option is provided against each Subject Group with which you can edit the name of the group as well as enable the calculation of score if required.

Administrator, Privileged Employee Gradebook
Gallery image download Students and Employees can now download images shared in the Gallery. Administrator, Privileged Employee Gallery
Message Attachments The enhanced version of Message allows sending multiple attachments with the messages. It is no more confined to sending a single attachment. Administrator, Privileged Employee Message
Finance Reports Particular-wise Student Transaction Report

Generate a detailed transaction report of each student. The transactions will be displayed against each particular for every student involved in the process.

Particular-wise Daily Transaction Report

With this enhanced feature, generate a complete report of transactions done on each day of the specified date range.

Payment mode Summary Report

View summary report of transaction done in the different modes of payment.

Administrator, Privileged Employee Finance

 

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.7

Gradebook

  • Error in Gradebook on regenerating reports fixed
  • Batch tutors and subject teachers unable to submit marks

Applicant Registration

  • Error while deleting the application form with additional fields customized and mapped from the system
  • Modal box throwing 500 error while downloading PDF of the application form, student profile photo

Settings

  • Error in displaying the students’ list during a batch transfer fixed
  • Two SMS gets initiated for a single fee collection
  • Fixed a 500 error in the SMS module for new schools
  • Internal message delivers the message to the wrong recipient when language is set to RTL language
  • Issue with Employee subject association during Revert batch transfer fixed

Finance

  • Discount issues with the batch transferred students fixed
  • The amount-wise instant discount issue for student category wise fee submission is fixed
  • Fixed the issue of mismatch in Fee amounts between different pages
  • Problem with fee collection updating and deletion of archived students fixed
  • Previous batch discounts reflecting on the new batch
  • Fixed the problem of receipt duplication in the Revert transaction page
  • Fee particulars disabled for one batch if previously assigned to another batch
  • Issue with the fees history fixed

Custom Report

  • The generated report shows details of all the students irrespective of the input criteria selected
  • Issue with translation in Custom Reports fixed
  • Fixed the problem of displaying empty data in the Custom Report

Attendance

  • The issue with marking of subject-wise attendance after the batch transfer is fixed
  • Fixed the problem with the consolidated subject-wise attendance report
  • The issue in archived subject-wise attendance report fixed
  • Mismatch in the overall hours’ count fixed

ID card generator

  • Error while generating ID card for students with empty additional fields fixed
  • Fixed the problem with Arabic language content in ID card
  • Deleted batches accessible in the ID card

Certificate generator

  • Deleted batches accessible in the Certificate generator
  • Fixed 500 error in viewing and generating the certificate

Custom Import

  • Error stated username already taken is fixed
  • Student CSV import shows profile photo related columns

Human Resource

  • Issue with Loss Of Pay in employee pay slip pdf report fixed
  • Problem with custom payslip report name given in non-English language fixed
  • Displaying wrong notification text for leave application

Examination

  • Problem of data mismatch in Attendance report in the Examination module fixed
  • Fixed issue with the student-wise report on deleting the External marks
  • Applicable subject grade missing in the student transcript report
  • Issue with total marks in consolidated pdf report fixed

Online Exam

  • Problem with view results of online exams in displaying the scores fixed
  • View result page shows the result for combined students list irrespective of the batch selected

Report

  • Sibling Report does not show other siblings of the deleted student
  • Problem with the total amount in the student fee defaulters page fixed

Timetable

  • Fixed 500 error on clicking manage timetable

API

  • Problem with subject name in timetable API fixed

Gallery

  • Employee is able to access the gallery without the specific privilege

Instant Fees

  • Fixed the Issue with total amount on deselecting particulars in instant fee pay page, when tax setting is disabled