students database management system

Infographic: 10 Reasons Why To Invest In Students Data System

Understanding the benefits of an Ideal Students Data Management System

The number of education choices available to students has drastically increased in recent years. With this increasing competition, it is essential for schools to not only ensure that they offer quality education but to function in a way that is efficient and smart.

Today, school and educational institutes have to deal with an ever-growing level of complexity, such as the variety, velocity, and volume of student data is one an upward rise. It has made it essential for schools to invest in a student database management system that can store, organize, and manage all the student’s related data.

Here are a few power-packed reasons that schools need to invest in a students data system

How Poor Parental Support Affects Student Growth And Achievement?

The main essence of a school is to impart education to the students. It is where parents send their kids to help them learn the various skills and information that will be needed to help them build a future and a career. These skills can range from academic skills of maths, reading, writing, history, etc. to even social skills of communication, social ethics, etc. 

By virtue of this understanding, it has gathered that it is primarily the school that is responsible for the education and skill impartation of the students. However, this is not true. Various research data proves that the home atmosphere and parental involvement plays a crucial role in the growth and performance of a student. 

Early Learning

For every student, the process of early learning starts in the home wherein an informal way. Parents teach their kids the fundamental skills, values, and essential attitudes necessary for daily living. This unwritten knowledge is vital as it helps the children to build coping mechanisms to successful adult life. However, in the absence of this learning in early life, or the case of parents not passing down these social cues, the kids find it difficult to adjust into the social environment of the school. By teaching the young kids’ school readiness, the parents have a significant influence on how well they will perform. 

For instance, it has been proven time and again that reading improves greatly when parents and children read together at home. The action of daily reading enhances the child’s reading abilities.

Shared Academic Inspirations 

Once the child starts attending a regular school, most parents have a lot of educational aspirations for their children’s academic growth. Over the years, research has proven that the academic success of students linked to the values and aspirations that they share with their parents. These shared aspirations serve to motivate the students, as the parents and students set learning goals together. These do not necessarily have to be lofty goals but can also be small and simple goals such as improving the grade by a certain percent. 

Improved Learning Mindset

Children who receive support their parents develop an appropriate mindset, motivation, and self-discipline at school. Disengaged parents who are not interested in the academic life of their kids often promote school failures. Create of a generation of students not interested in studying or in gaining information.

For students who have supportive parents guiding them at home, it has noticed that these students also are more likely to enjoy school. Thus, parental involvement and support at home not only enhance academic performance, but it also has a positive influence on a student’s mindset, attitude, and behavior. Parents constant involvement affects the child’s attitude toward school and classroom conduct.

For instance, these students have a better attendance record as they have supportive parents who help prepare them for school every day. Similarly, these students have a better performance when completing homework or submitting assignments on time because of the help and guidance available at home. However, students who lack supportive parents have to struggle on their own. This not only affects their performance but at the same time, it also came negatively impacting their self-esteem.

Improved Classroom Behaviour

Parental involvement also has a positive influence on student attitude and behavior. It has observed that children on disengaged parents have a negative attitude in the classroom and are more disruptive because of the lack of consequences at home. All this is because of poor parental support, which is also related to parental monitoring. When the student gets monitored at home for their behavior, then they behave appropriately in school, pay more attention in the classroom, and eventually perform better in the studies. 

Better Teacher Morale

The parents who are involved in the day to day learning of their kids are more aware and have a greater appreciation for the challenges that teachers face in the classroom. They appreciate the teachers, and this goes a long way in boosting teacher morale. The constant communication between home and school helps a teacher to know a student personally, understand their challenges, and guide them in a better manner. This, in turn, allows the teacher to teach the student more effectively as well as personalize teaching experience for the students who are facing the challenges. For instance, if the teacher is aware that the parents do not speak English in the house, then she tries to pay special attention to the student in the classroom. Help them to overcome any language challenges. Also, regular parent-teacher communication helps to oust any distrust or confusions that may exist between teachers and parents.

Better Rate Of Academic Success

Becoming involved in their children’s education gives parents a better understanding of the school curriculum and activities. They are more aware of the quality of education their child is receiving and can enhance it further by adding extra classes or tuitions if needed. This helps to improve the performance of the students and makes them confident learners. 


  • Read aloud to your preschooler every night to inculcate an interest in books and reading.
  • When selecting a school for your child, choose a school with a school management software like Fedena which allows you to monitor you your child easily and communicate with the class teacher
  • Team with the school, and download the school management app to be able to communicate with your school and 
  • Praise your child’s effort in the classroom and celebrate success every small success
  • Have regular heart-to-heart discussions at home about successes and problems in school.
  • Investigate your child’s academic problems before assigning blame.
  • Regularly help with homework, assignments and other tests to help prepare your child for the next day at school  
  • Attend all parent-teacher meetings 
  • Pay attention to your child’s absentee and discipline notes from school.
  • Make school a priority over other things and teach the same to kids
  • Discuss realistic long-term school and life goals with the students.
School Management Mobile App

Top 5 Features of School Management Mobile App That Will Keep You On Track

Stay efficient on the go with these school management mobile app features.

What is school management software?

School management software is an application that helps manage all the processes at your educational institution. The right school management software is an organizational boon to any school or college. It is because most rules-driven processes can be automated and digitized to be performed by the school management software.

It includes everything from the submission of application forms during admissions to generating individual fee receipts en masse for the student body. School management software is thus the ideal companion to ensure the smooth functioning of any educational institution on a day to day basis.

How does a school management mobile app help?

While school management software is a useful tool in any educational institution’s arsenal, one can recognize its full worth when using it on a mobile device. The full power of school management software gets unleashed by its suitability to be used on the go, using people’s devices.

Research shows us that most people use mobile devices – like mobile phones or tablets – to access their online portals. In this fast-paced world, a tool like a school management software becomes a right partner in the educational ecosystem when people can use it from anywhere at any time and across their devices. A seamless experience across devices and platforms in this regard is key to increasing usage on a consistent base by various stakeholders in the industry.

How features of school management mobile app improve efficiency?

One of the noticeable advantages of using ERP apps is how it makes all stakeholders in the educational ecosystem more efficient in terms of processes on the day-to-day. People can manage their daily tasks more efficiently and effectively. Such outcomes are only enhanced when school ERP mobile app put in use.

Below we discuss the features of school software that get enhanced when used on mobile devices:
  • Timetable Tracking

Staying on track means having easy and readily available access to one’s schedule. It is especially the case for students, who alongside their scholarly pursuits are also learning how to be organized and maintain consistency in their life. These soft skills are essential in the real professional world, where their career success will depend on their ability to discipline themselves and remain productive even under adverse conditions.

In this sense, having a school management mobile app that shares timetable details in real-time, along with allied information helps students stick to a schedule and build habits that will make them timetable oriented in the future also.

  • Fees Management

Fee payments are crucial to school and college management since it directly impacts the bottomline. It is also an indicator of the financial health of a school and a process that is highly sensitive. Fee generation and payment is a high stakes process – it is essential to reduce error rates and remain accurate in terms of details.

A school management software is thus a perfect fee management system that will be able to take over the end to end fee process for any educational institution. The advantage of using school management app is that parents can make fee payments and receive receipts for dues cleared on the go.

The school ERP app enables them to make secure payments through a payment gateway from anywhere at any time and from the device of their choosing. Both parents and school management can rest easy knowing that this vital process is proceeding smoothly and efficiently, while also being convenient for all stakeholders involved.

  • Attendance

Attendance tracking signals the student body health of any educational institution. Patterns in attendance can be studied to understand trends that indicate illness, blockers to attendance, or even students who might be falling behind in some way or another. But attendance tracking in a school management app is not just limited to spotting these trends. Attendance is also a safety issue for a vulnerable populace – the student community.

Being able to use attendance tracking via the mobile app in real-time helps parents and teachers and management be aware of a student’s whereabouts or track where they last were. While independence is encouraged, a school’s primary mandate is also to ensure the safety and security of a student – this is made possible on a day to day basis by the attendance tracking feature in the school management app.

  • Messaging Platform for Notifications and Alerts

Staying up to date in real-time leads to more efficient days for students, teachers, parents, and management at any educational institution. A school management mobile app is especially useful in this regard – it can send out system-wide alerts and notifications in a matter of moments and reach the people it wants to on their mobile devices. No more sending out circulars or making endless phone calls to update stakeholders in the educational ecosystem of what is happening on the day-to-day.

Instead, use instant SMS or email notifications or in-app announcements and messages to keep everyone in the loop. Notifications and alerts can be set up and muted for a variety of purposes, along with also being able to select an audience of one to pre-selected groups to receive such alerts and notifications. These alerts and notifications also keep in mind privacy issues since they are within the school management software platform itself and can be kept confidential to a chosen audience instead of being a system-wide alert if the sender of the notification or alert so desires.

Automated alerts and notifications can also be set up to share confirmations or other information triggered by internal processes to relevant parties. This kind of automated messaging system ensures a reduction of burden on the time and labor resources of an educational institution.

  • Transport Tracking

Keeping student’s safer and secured at an educational institution is a vital part of every school. It includes during their commute to and from school. Parents and school management need to naturally be able to track the whereabouts of every individual student at any given point of time during the day. It is made feasible through the transport management feature in the school management app. It allows parents and administration to track what transport vehicle is present at the school, which one every individual has been assigned to, and also follow the whereabouts of the vehicles in real-time.

The transports management module also defines routes and stops for a school transport vehicle which keeps parents apprised about the route students are taking to and from school. Having such a feature available on the school ERP app ensures that parents and management can access this information at any time from their mobile devices – no need to log into a cumbersome dedicated system to find out this information.

school management app for fees payment

Why are school management apps useful for fees payment?

Pay fees on the go with your school management app

What is a school management app?

A school management app is a tool, platform, or application that helps educational institutions like schools and colleges manage their processes effortlessly. A school management app is useful to every stakeholder in the educational ecosystem – from students, parents, teachers, administrators, and management. The goal of having this tool in institutes is that it can be used easily on the go to manage all administrative tasks and processes and keep yourself up to date with what is happening at your school or college.

How are school management apps useful with the fee payment process?

Fee processing – from generation to payment – is one of the most sensitive processes at any school or college. Because of this, it deals with confidential financial information and also directly impacts the bottomline. So how would have features related to the fee process on the school management app help?

Below we discuss in detail the top three advantages of fee processing on your school management app:

  • Pay anywhere at any time

The biggest hassle of fee payment has often been the requirement for the physical presence of the payee to pay the fees. However, with the implementation of a school management app, parents can pay school fees from anywhere and at any time using their mobile devices. The school management app shares the due fees within the app itself, and the payment of said fees also takes place in the app. It makes the payment easy and convenient but remains secure thanks to inbuilt safety measures on the app.

  • Secure payments on the go

While ease and convenience are essential factors in ensuring the adoption of the school management app by parents, it is also vital that at the same time, their financial information remains protected. To this end, robust school management apps like Fedena guarantee secure payment portals in line with best industry standards to ensure that financial information remains secure during payment. Such payment gateways are highly safe but also easy to use, making them the best option for the fee payment feature in school management apps.

  • Automated fee receipt generation

The final step that signals the completion of any fee payment process is the generation and sharing of the receipt for successful fee payment with the payee – in this case, the parent of the student in question. Fee receipt generation is done en masse and can thus be a cumbersome, time consuming, and labor-intensive process. However, with your school management app’s automated fee receipt generation feature, this step becomes a breeze. Even better, customize the receipts to accounts, groups, or individual students as needed.

fees management software

Top hidden features of Fees Management Software that will make your life easier

Fees management software is enhancing the entire payment process.

What is fees management software?

Fees management software is a tool, platform, or application that helps educational institutions like schools and colleges plan and manage all of their fee payment-related processes. A good fee management software manages the end to end fee payment cycle – from the calculation of fees, accounting for additions and deductions, fee due notice, fee payment portals, and fee receipt generation.

Fee management software ensures that the process of fee payment for parents and fee collection for management remains a safe, secure, and hassle-free experience. It also ensures that an ongoing record is remain maintained for the administration of all these sensitive financial transactions.

Why do we need fees management software?

Fee generation and payment is an essential process for any educational institution since it concerns itself with the bottom line. Fees management software automates and digitizes this entire process, making it less prone to human error and also ensuring that it occurs seamlessly for parents and management. Parents benefit from the implementation of a fees management software because they are sent timely reminders to complete the fee payment and can make the payment from anywhere at any time and from any device. For management, automating the process reduces the error rate and ensures that fee payment becomes a hassle-free process in terms of collection and generation of receipt, while also reducing labor costs, thanks to lowered dependency on the accounts team at their educational institution.

What are the top hidden features of fees management software?

Robust fees management software like Fedena automates the entire fee process for parents and school management. They virtually automate and digitize existing processes to reduce time and labor burden on the educational institution. But there are also many hidden features that might not be as intuitive as the pen and paper process, but enhance the fee process to be more useful to stakeholders.

Below we have discussed some of these features:

  • Multiple Accounts

Online fees management system gives users the ability to group fees into different account heads. This is done to ease the process of accounting. For instance, let us say that a specific department collects multiple types of fee – like the recreation department collects both arts and crafts related fees as well as sports fees.

The fees management software will enable users to see these fees individually but also group, if necessary. It does not just stop with the maintenance and delineation of records in this way. Fee reports also give users the option to filter accounts under this, making it an end to end experience for users wishing to study financial reports.

  • Fee Receipt Sets

Fee receipts are an essential final step of any fee payment process that indicates the closing of the fee payment process. These receipts are necessary as a signifier, but also vital for parents paying the fees for their financial records. In many instances, since students are on differing fee bands, participating in different activities that accrue additional charges, or perhaps responsible for paying fines, the receipts have to be individually designed and generated.

However, with robust fees management software, users can group different fees based on the accounts they fall under, to different receipt sequences and header designs. This ultimately results in dedicated fee receipts, fee receipt generation processes, and customized designs for specific needs. This kind of customization would initially be very time and labor-intensive using a traditional pen and paper process, but thanks to fees management software, it becomes much more comfortable and less time consuming to generate such receipts.

  • Financial Year

Fees generation and payment are not a standalone feature of educational institutions. They are part of a much larger entity that reflects the financial health of the school. This is why many schools and colleges nowadays rely on the efficiency and error-free character of a fees management software to organize and maintain fee-related records. When approaching the fees process holistically, it has noticed that they are part and parcel of how the financial year pans out for an educational institution like a school or a college.

For instance, a newly debuting financial year provides a logical division for each year’s reports. When maintaining the fee records following the same timeline and logic, then fees become an integral part of the financial reports that are generated by the fees management system. So next time you set up a fee process, create a financial year before configuring the fees to dovetail with the same.

  • Master Particulars:

Avoid confusion and complexity while dealing with different fee categories. This feature allows creating distinctive Master Particulars to use them under different fee categories. Link the existing fee categories to the Master Particulars created, to use them in the further transaction processes.

  • Master Discounts:

Fee generation and payment is a highly rules-driven process, making it an ideal process that needs to be automated and digitized. Fees management software is particularly adept at this. However, despite this process being so rules-driven, there are always multiple customized exceptions – an example of this is deductions or discounts in the fee-based on every individual student’s requirements.

Such discounts can range from awarded scholarships to waivers need-based exceptions or adjustments against other payments. All these discounts can be highly individualistic and vary from time to time and student to student. It is thus necessary the schools must have an exhaustive list of all the discounts.

In fees management software, such a list would be called Master Discounts. Master Discounts is a distinctive category that lists all the discounts that apply under different fee categories. When generating a fee, implement existing discounts by linking them to the Master Discounts to avoid the complexity and confusion involved in doing granular transactions. Having such a Master Discounts list reduces errors and missteps when generating the fees due for any students.

  • Multiple Receipt Number:

Fee receipt generation is an essential step of the fee process and as any finance team member will tell you – the most cumbersome one since it requires a high level of precision. Sometimes it is prone to human error, or things slip through the cracks, resulting in time and labor overload for both management in an educational institution as well as parents. At the same time, fee receipts are highly sensitive documents that require a high level of accuracy also.

So how can one efficiently generate multiple receipts, maintain clear records of the same, and still maintain high accuracy and a low error rate?

Fees management software is perfect for the job. It is especially the case for the mass generation of receipts for entire classes, departments, or account groups. The fees management software can easily handle the load but also maintain records by generating specific receipt numbers for each collection in the transaction when related fees have applied for all students in a given account or department or group. It means that while the fees are the same and get collected in a group, individual records are maintained ensuring all financial records remain accurate and clean.

SMS Module

Latest Upgrade! We have enhanced our SMS Module

A good communication system not only enhances the relationship between parents-teachers but also increase the parent’s involvement in their child education. Implementing a better communication platform is not an easy task, and that’s why the Fedena’s messaging alert system comes into play.  It allows schools to quickly send messages to a defined list of recipients and keep them updated about their child performance. 

The effective communication system allows schools’ to send last-minute updates to parents such as if any event is getting rescheduled or canceled; emergency holidays; fees submission deadline; availability of transport or change in a bus route. In any event, people need to know – right now. 

The SMS notification system utilization evolved a long way. Text messages are used not just for the people to communicate with their loved ones and friends but also to receive notifications about certain things of their interest. 

Using Fedena, in a single click institute can easily send alerts to the recipients without having an internet connection, this means, your message notifications will be received instantly across an array of the available handset and device types. 

This time the SMS feature in Fedena is improved to provide a better user experience. UI/UX of sending SMS to the target audience is also changed. Schools can now send notifications related to Gradebook, Transport, Reminder module via SMS (Manual send). Also, users can create and edit the templates. There is an improved SMS Log to view the status of the Custom, and Automatic SMS sent (using models or otherwise). Recipients will receive real-time information and automated SMS notifications.

Below we have highlighted how you can use the updated SMS module:

  1. First Go to Collaboration then Click on SMS Module. 
  2. Next, you can see the updated dashboard with updated features.
  3. In the “SMS setting”, easily manage the application and general settings. The UI/UX is improved to keep it simple and subtle.
  4. In “Send SMS”, Define the Target Audience. 
    • If you wish to send a message, first select the recipient category and define the Audience. Select the template or create one. 
    • Also, you can directly send a message instead of using the template.
  5. In “Birthday SMS”, you can create and send a birthday SMS. 
    • Select the recipient category. Select the batch/department. 
    • The recipients who have birthdays on that particular day will be listed. 
    • Choose a template from the list of birthday templates created or create a new template of your wish. Or, you can type a birthday message and send it to the recipient.
  6. From the “SMS Logs”, you can check the status of the messages sent. The custom messages that have sent will no longer appear with the automatic alerts. The messages that are triggered by the admin/user will appear under Custom Messages.

We hope you liked the new upgraded version of the SMS feature. To know more about this contact our support team. Also, keep visiting our blog for everyday hacks for your school management using Fedena.

demanding education technology school erp system

Why school ERP system is the most demanding technology in the education industry?

Why are the best school ERP systems so in demand?

School ERP systems are tools or platforms or applications that help manage the myriad of processes in a school. The best school ERP systems will be robust, agile, and comprehensive in catering to the needs of the entire educational ecosystem and all its stakeholders. A userfriendly school ERP software is a boon to any educational institution – not only does it become the organizational partner for its stakeholders, but it is intuitive to use making it an easy fit for even the most tech-challenged user. The best school ERP system will be able to take over and automate most of the processes at an educational institution making it an invaluable asset to the functioning of a school.

With growing technology, it is necessary to understand what the best school ERP system can do for us.

Below we discuss the benefits of implementing the use of a userfriendly school ERP system at your educational institution:

  • Digitized operations end to end

The best school ERP systems have one primary purpose: to take over all the operations and processes in an educational institution. Meaning the processes that were previously being handled by a person using pen and paper have been digitized to be operated by the school ERP system. These processes are now automated and do not require much human intervention. Digitizing daily operations means that schools can then focus on their other responsibilities, while still providing efficient and effective services to their clients.

  • Simplifies the admission process

Any educator worth their salt will tell you that the admissions process is one of the most stressful, error-prone, and cumbersome stages of the education lifecycle. However, when one implements the best ERP system the market has to offer at their educational institution, the admissions process is simplified like never before. It is because a userfriendly online admission management platform was built to execute such a complex process without any hassles efficiently. The best admission ERP system will be able to take over and streamline the entire processing by digitizing and automating it.

The school ERP admission module easily handles everything from submission of the application form, to uploading relevant documents to be attached with the form, to segregating as per the review process, to the communication of final decisions from the educational institutions.

  • In-house ID Card and Certificate Generation

The best school ERP systems are not limited to some predictable administration processes. Instead, it eliminates a lot of overhead costs of your educational institution. An excellent example of these allied functions is the generation of ID cards and certificates for students and staff. These userfriendly school ERP systems are capable of creating custom ID cards and certificates in a jiffy, eliminating the need for external designers and vendors. It also reduces the associated costs that come with such dependencies.

  • Increase parental involvement

One of the fundamental changes you will notice when your educational institution implements the use of the best school ERP system that works for them is a spike in engagement from various stakeholders in the educational ecosystem. One of the most prominent participants will become parents – a key partner in student success. Parents can engage with their child’s school on the go and from anywhere at any time. Data has shown us that parents who remain involved in their child’s education progress see the better academic growth of students – this is because it is a team effort between the student, their teacher, and their parents. The effective communication system only enhances the impact of this kind of team effort.

  • Fees Payment and tracking

One of the most important and vexing tasks of school administrations is managing the fee payment, fee tracking, and receipt generation. Over here, errors may prove fatal or massively injurious to the school, so perfection in execution is a valid goal to strive. However, humans are fallible, and even in this highly sensitive domain, human error is inevitable. Unfortunately, it can often prove very costly for school management to bear.

But, with the fees management module, some of this risk can be mitigated when schools implement the best school ERP system they can afford on the market. A userfriendly system will be able to automate these operations and ensure it gets executed in an error-free fashion, unlike the regular pen and paper fee processing operations. It is because the school ERP system will follow specific pre-set rules, automate processes like reminders and fee receipts, and throw up a red flag in case of any errors rather than just processing a wrong payment.

Some Additional Benefits of School ERP:
  • Enhance employee productivity

With the implementation of the best school ERP system on the market, the staff can focus less on operational processes and focus instead on tasks that are a little more complex and in need of human engagement. Userfriendly processes also eliminate downtime thanks to the automation of processes, which means that individual staff can use their time more effectively. Overall, this means enhanced employee productivity – a desirable key performance indicator for any educational institution.

  • Enhance safety and security

One of the essential mandates a school is responsible for the safety and security of its student body. When an educational institution relies on the best school ERP system they can afford, they know their students’ well-being is in safe hands. Userfriendly school ERP systems offer features like biometric attendance tracking, transport tracking and management, SMS and email alerts, and rapid school-wide announcements to ensure student safety. These features, along with increased engagement from parents, resulting in safer students across the board.

  • Improved Financial Health

One of the key benefits of using the best school ERP system your educational institution can afford is the positive impact it has on your school’s bottomline. Userfriendly school ERP systems are an asset to any school because they take over time-consuming operations that were previously being performed by humans. They automate and digitize these operations reducing labor costs, eliminating various overheads, making more efficient use of time and generally resulting in better financial benefits for the educational institution as a whole — results in the overall improved financial health of the school.

  • Better Resource Management

The best school ERP system is the ideal manager of all the resources an educational institution has at its disposal. Since it’s main aim is to automate, digitize and make more efficient the school’s various processes and operations, it logically follows that this efficiency trickles down to how the school uses their asset. No more losing equipment or redundancies in the purchase, thanks to the school ERP system that is now making careful and effective use of all school resources without any human biases or gaps in perspective coming in the way.

School management software save time & money

How Does School Management Software Save Time & Money?

We live in a fast paced world where we seek to live rich and fulfilling lives and one of the keys to a satisfying lifestyle is prudently spending our limited resources. Among other resources, time and money are two of the most valuable resources that are limited and need to be managed with discipline and care. 

In a school setting, it is easy to get caught up in the rigmarole of daily activities where a lot of time, effort and cost get spent on redundant activities. However, today many schools and educational institutes all over the world are turning to School Management Software that helps them not only save time, effort and money but it also improves the day to day functioning of the school. 

Here are some of the ways that the use of a School Management Software will help save your valuable resources while improving your efficiency:

  • It offers Paperless Solution 

Schools, colleges and educational institutes are repositories of various types of information ranging from student data such as financial data, admission records, medical data etc. to staff data, financial records and other sensitive information. 

Additionally, schools also need to maintain other documents such as exam papers, student report cards, library records, fee receipts – the list can be endless. This document management takes a lot of time and effort as they need to be organized and stored. This storage is also expensive. Additionally retrieving the information when needed can be a tiresome affair. 

However, the use of a School Management Software allows these documents to be saved in a digital format and saved securely on a cloud system. Thus saving schools the time and effort of storing, saving, organizing these documents and making it easier and faster than ever to retrieve the information when needed.

This paperless solution helps save schools time as well as money.

  • Provide Real-Time Tracking Of Student Performance

For any school, it is essential to track the performance of the students to ensure that the learning graph is always on the upward trend. Similarly, it is essential for schools to also analyze the performance of the teacher. However regular monitoring is a challenge that requires schools to put in additional hours and often even hire extra manpower. A School Management Software offers various analytical tools like graphical reports that will help the teachers to analyze the performance of a class from bar graphs. These online tools allow the school to keep complete track of the students’ performance in real-time, with all their latest test scores available at the click of a button. It also allows schools to monitor the performance of the teachers based on various parameters. This will help your institute cut down the extra human resource cost. 

  • Minimize Time & Cost Spent Over Parent-Teacher Communication

Today, parents like to take an active interest in their child’s academic life – from knowing the latest test scores to being updated on all the extracurricular activities. Additionally, teachers too need to update the parents of various day to day activities such as homework assignments, attendance reports and other daily notes. However, for a class teacher to write these notes for all the students in the classroom can be a time consuming task that eats into productive teaching hours. 

On the other hand printing circulars for holidays and events can lead to increased cost. 

A school ERP software sends automatic notes, updates and reminders to the parents as and when needed. For instance, if a student is absent, a note is immediately sent to the parents updating them on the same, similarly in case of upcoming holidays or fee reminders the system will send a reminder to the parents over SMS or email, thus saving the teachers countless hours of work writing individual notes to the parents.

  • School Management Software Offers Streamlines Daily Operations

In any classroom in any part of the world, there are a few daily operations that every class teacher needs to perform. These include attendance management, late keeping records, keeping records of library books, etc.

A Student information system comes with a biometric system as well as other inbuilt applications that make these mundane day to day tasks easier than ever before. Other tasks of teachers such as report card generation, time table creation, fee collection also become effortless.

It helps to save the time of the class teacher as well as streamlines daily operations helping the school to function in a more efficient manner

  • It Offer Resource Utilization

School Management Software helps the school to be able to utilize its resources in the best manner. It helps to take care of many tasks like creating a timetable which ensures that all the school resources like the computer laboratory, science labs, playgrounds are used to their maximum potential by the students. 

The school software also creates logs for the maintenance of various school resources like buses, computers, swimming pool and other equipment which helps to save money through regular servicing and maintenance. 

  • School Management Software Reduces The Cost Of Admission

The admission season for any school is a time where a lot of money and time get spent. There is a lot of information that needs to be sent out; similarly, there are a lot of resources that must be engaged to ensure that the entire admission and enrollment process is error-free and smooth. It can be a time consuming and expensive affair, however, a school software with admission module helps to perform all these tasks efficiently, thus saving time and money — for instance, this all-in-one software itself can quickly do tasks like disseminating brochures, issuing receipts and more.

A School Management System is customizable and can be customized to meet most individual school’s needs. Based on the needs of the school, it can be configured in a way that saves time and money for your school.

Social Media Strategies for K-12 Schools

Top 7 Social Media Strategies for K-12 Schools

 How to build the best social, online presence for your school 

Why do schools need a social media strategy? 

Living in the most technologically rich and well-connected age ever means one’s K-12 school needs to also be able to keep up. Schools are not silos that exist independent to the world around them. In fact, they must graduate students who can easily enter their future academic or professional careers in the real world. 

It thus makes sense that schools too must have an online and social media presence that reflects their real-world identity. Stakeholders – especially students – now rely on these online channels to stay in touch with what is happening with the school, engage with their fellow stakeholders, and essentially recreate the school community online. 

But it is not enough for a school to merely have a social media presence in name only. Their social channels are a reflection of the values and experience they offer in the real world and must reflect this fact. They must also be informative and engaging so that they become another method through which stakeholders like students, teachers, parents, can feel like they are part of the school community. 

Modern students, especially, are a target group for the school’s social media channels since they already spend so much time online. Social media platforms like Instagram, Twitter, and Facebook are popular mediums of communication for students, especially those in advanced classes. It is thus a natural channel through which the school can also remain connected and engaged with its student body. 

What are the top strategies to implement when setting your school’s social presence? 

Social media management or strategy is an entirely modern field. Originally, much of it functioned on instinct with norms developing organically and the content remaining more or less raw. However, now, while social media still has a casual and friendly tone to it, there are some hygiene factors to consider when deciding on a social media strategy. This is especially the case for schools that have a more serious tone to convey due to their institutional nature and the audience they are dealing with. Below, we discuss in detail some top strategies for social media that will start schools off on the right foot: 

  • Create an official account 

The first step towards establishing your online social media presence is to create an official account. The handle (username) must reflect or relate to the school’s actual name. But it must also have indicators that this is an official account for the school, so followers and friends are not led astray. There are many ways to do this – use official mail ID to set up any communication, link to the official school website, announce to students and parents and other stakeholders about your new social media presence along with related user info. Also, personalise the official account by adding in user photos, banners, headers, etc, that reflect official school visual design. 

  • Do some competitor analysis 

Competitor analysis is not just for competitive corporations. Schools can really learn a lot from observing how their fellow educational institutions use their social media channels. There are an infinite number of strategies to use when handling social media platforms, but some basic competitor analysis will help schools better understand how institutions like theirs represent themselves online. 

Some things to keep an eye out for when doing your competitor analysis is to note the tone of communication for your fellow school, how much they use it as a channel for communication and announcements, the amount of non announcement comments, how they interact with students and other stakeholders and how they keep the content fresh, yet relevant. 

  • Research best practices 

Will specific research of the social media strategies of other school’s is a good way to understand how to specifically run your institution’s account, it is just the starting point. Some endemic best practices exist that ensure the hygiene in experience for the end user or audience of all your social media channels. These are known as best practices and vary from platform to platform. Understanding these best practices ensures that our social media outreach remains in line with accepted norms, instead of standing out for all the wrong reasons. Best practices also ensure that your school looks knowledgeable and aware of how to behave online, making it a more trustworthy and reliable representation of the institution itself. 

  • Cross Platform Presence 

Multiple social media platforms serve different purposes. For example, while Instagaram is visual heavy and aesthetically pleasing, Twitter is swift and telegraphic, and Facebook is suitable for longer, more engaging discussions. There is no one singular social media platform for your institution. Instead it is advisable to create a presence across platforms. There will emerge a platform that your audience engages with the most, however, it is circumspect to at least squat on accounts on other platforms to ensure that miscreants do not use a similar or same account name to create trouble. It also means that stakeholders at the school have an option to use whatever platform they are most comfortable with. It goes without saying, but it is necessary to ensure that the same information is communicated across platforms to ensure no one falls through the cracks about staying in the loop about going ons at the school. 

  • Post regularly 

The most popular social media accounts will all have one piece of advice to see success: post regularly and consistently. It is essential that the account remains active – posting on a schedule that is predictable and consistent with the audience expectation. The social media presence of a school must be useful to the stakeholders it is trying to reach in the educational ecosystem, and step one to doing that is to ensure that the account does not seem dead or behind the times. 

  • Be responsive 

Posting regularly on the school’s social media channels is only step one of ensuring your school’s presence remains relevant to the audience. An engaged audience enlivens the school’s social media presence, while also providing continual feedback on what they are interested in, what is useful to them and what they like to see. 

The key way of building an engaged audience is to be responsive across social media channels. This means responding to daily trends in terms of posting content, but also replying to queries, engaging with audience posts, anticipating audience interest and needs, etc. 

  • Ensure appropriate interactions 

So you are posting regularly and building up an audience that is committed and engaged. Unlike more trend driven account, this is a school or institutional social media account, which means it is necessary to be extra cautious about ensuring appropriate interactions. As a general maxim, it might be helpful to expect that stakeholders interacting with social media accounts of the school maintain the same decorum and civility they would in more direct interactions. This would also ensure that inappropriate language and imagery is not used on a platform being accessed by younger students and for professional interactions. 

Setting expectations with all stakeholders is key over here – giving them guidelines to follow will ensure that interactions remain fruitful and positive across social media channels. 

school management ERP software

How does school management ERP software help in staff management?

There are many ways in which school management ERP software helps schools manage their staff. The first such way is by keeping records of all the information related to all the staff members. These systems contain all the information on the employees, such as their designation and work experience. These systems create profiles of all the individual employees where they store all the details about them. Means that the school authority quickly finds any information that they want to at anytime from anywhere.

With the advent of the school management system, no longer they have to bury themselves in heaps of papers to find out information on their employees. The data that they want is at the distance of a click of a mouse. This means their work has now become a lot simpler, and it also takes a lot less time to get such a job done on time.

Below we have highlighted, that how school management ERP software simplifies the staff management:

  • Employees Leaves and Attendance Management

There is nothing to deny the fact that an essential part of managing employees is taking their attendance regularly and maintaining that data in proper order as well. When you have a school management software system, it becomes easy for employers to keep a track on attendance/leaves of the school staff members.

These systems include a module named as biometric attendance module, which helps in maintaining all the attendance record at a centralized place. They are also capable of keeping track of all the leaves that they may have availed to date. This way, the school staff also finds it a lot easier to find out the number of hours that an employee has devoted to her or his work in a particular time such as a month for example.

  • Simplifies Payroll Management

Manually calculating salary and preparing payslip is a tiresome task for the administrator. But with school ERP system along with attendance, it is become easy to keep a track on salary disbursement and automate the payroll management process. Assigned authorities can evaluate the LOP, generate payslip reports, calculate salary, that paid for that particular month.

It means that there is no question of any human errors over here. This ensures that employees receive their salary without any delay. Besides that, school ERP is a cost-effective solution because along with payroll management institutes can manage other operations also such as admission, fees, transport, examination, and more.

  • Staff Data Management

There is a lot that a school management ERP software can do in this particular regard. For example, it can maintain a record of all the chapters that a teacher is teaching each day in each class that she or he is supposed to take. These systems create profiles of teachers where they have the details of all the subjects that they are teaching. They also make it necessary for the teachers to submit lesson plans for each chapter that they are teaching. In these lesson plans, the teachers are also supposed to outline the goals that they wish to achieve at the end of each chapter.

They also need to take various tests and exams in a class throughout an academic year and update the results and other details in the school ERP system as well. This, in turn, allows the school authorities to keep checking all these details as and when they wish to.

  • Increase Engagement in the Development of the School

Yes, this is also something that a school management system is capable of doing. There are a lot of ways in which school authorities can use these systems to engage their workers for the betterment of the school where they are working. They can set specific goals for the staff that they may have to meet in a certain period. Throughout the entire time, this competition is on they can monitor how well each member of the staff is performing. By the end, it becomes evident to them if the employees achieved the set goals or not.

This system also keeps the staff on their toes at all times, and they make every possible attempt to do their work as flawlessly as they possibly can. It leads employees to work in such a way that it ultimately leads to better development of the school.

  • Employee Appraisal and Feedback System

As far as workforce management is concerned, employee appraisal is a vital cog, and this happens to be common knowledge as such. With the help of school ERP software, schools can follow how well the employees are performing in various aspects of their work.

They can do this from time to time as well. The good thing about ERP platform is that they always provide you a fair picture of the work that has been done by the staff. Like this, they can give the employees with the right kind of feedback as well and thus point out the areas where they need to get better. In such a way, they can also find out which staff members are doing well and reward them for the kind of work that they are putting in for the school.

  • Improve Communication

A school management ERP software can improve the quality of communication between school authorities and the people who are working for the school. It is common knowledge that the daily schedule of a school is always a hectic one, and it may not be possible for people working for a school to get in touch with the higher-ups and vice versa. They cannot always meet to discuss the tiniest of issues and problems.

That is why this system can come into play. Such software makes it easier for teachers and other staff to maintain contact with each other at all times. With the help of such a system, the authorities can announce at any time that they wish to and the staff will get informed of the same almost in an instant. Much in the same way, the staff members can also use these platforms to pose questions to the school management and clear any doubts or address critical issues that they may have.

gain parents trust with School ERP Software

How To Gain The Trust Of Parents With School ERP Software?

Today we all live in a world that is complicated. From increasing crime rates, especially against women and children to the increasing perpetuation and our rising dependence on technology in all aspects of our lives.

As the advent of social media and digital technology transforms the way our lives, lifestyles and the way we interact with each other, it is necessary for schools to work hard and the fully engage with the parents of all the students. This is especially important not only for the parents of the students to be comfortable with all the school practices and policies, but also to ensure that the trust the school with the education, safety and the well-being of their children

An important digital age tool that schools across the world are employing to win the trust of parents is a school ERP Software.

What is school ERP Software? 

To start with it is essential to understand what is an ERP system and how does it work in the school setting.

At the basic level, an ERP software also known as an Enterprise Resource Planner and it is defined as a software that manages the business processes for a company, an organization or even a school. 

So how does a school ERP Software work in a school setting?

A school ERP Software like any other ERP system features multiple applications and tools that works together seamlessly, connecting departments, functions and various other official data into one comprehensive database. This database is then compiled in a way that is easy to comprehend and easily accessible bringing the most complex data at your fingertip.

How does a school ERP Software then help schools win the trust of parents?

There are many ways in which a school ERP Software can help the parents. One essential way is that it enhances parent engagement and this parental engagement is a critical piece in creating a successful learning environment where the schools and the parents have mutual respect and trust. 

Here are some of the ways a school ERP system keeps parents engaged and informed in the day to day functioning:

  • Transport Tracking

A school ERP system offers a transport management system that keeps the parents updated on the school transport system. This including updating the parents of any delay in pickups and drops, route changes and well as sharing all the driver details with the parents.

When parents have access to this detailed transportation information, they automatically get peace of mind and are able to trust the school with the pickup – drops, and safety of their kids when traveling.

  • Simplifying Fees Process

Another great advantage of the school ERP is that it simplifies the fee process. To start with it offers parents an opportunity to pay the school fees from the comfort of their homes instead of standing in long serpentine queues. 

Additionally, parents can get a customized break up on the school fees including the library fees, transport fees, and other miscellaneous costings. The system also allows for automatic fees reminders to be sent to the parents along with the automatic generation of fee recipients.

The greatest advantage of this system is that it greatly reduces the chances of human error. By simplifying the fees process and eliminating the need for errors, using a school software management helps to win the trust of the parents in the functioning of the school

  • Improving Communication

A  school ERP Software helps to win the trust of the parents by offering a seamless, 24×7 communication system, Instead of relying on the age-old school diary, using the school management software teachers can send direct SMS, notes and emails to the parents reminding them of important updates, school homework as well as disciplinary notes. 

It also allows parents to communicate directly with the teachers when needed, thus increasing parental engagement in the life of the students. Such transparency and frequency in school communication not only helps the students improve their academic performance, but it goes a long way in winning the trust of the parents.

  • Online Exam Management

Today, plenty of schools out there are using ERP systems offer online examination management. The main aim of using these systems is to make sure that it is easier to conduct these examinations in a more streamlined manner. It eliminates human intervention in tasks such as grade management. It also provides instant feedback to the students, reduces the cost of exams saves the time of the teachers, allows students to access the exam from any place or time and ensures a secure system where papers are not hacked.

This increased consistency takes away loopholes, thus winning the trust of the parents.

  • Parents Portal

A school ERP Software offers parents a dedicated portal where they can connect with teachers, other parents, get academic related information of their kids from attendance, school performance, school timetable, exam notifications, upcoming holidays, etc. 

  • Upcoming Event Notification

The software allows sends notifications to the parents about the various upcoming events so that they parents are updated at all times and can plan their own personal schedule accordingly. This ranges from school functions, important PTA meetings, and other fun events and activities.

  • Mobile App

The school management software is available to the parents, teachers, and students as a mobile app which can easily manage and track the array of school-related activities such as attendance management, timetable, fees management, communication, exam result, class timing and more. This is very convenient for the parents and goes a long way in winning their trust.

  • Student Data Security

Schools are storehouses of a large variety of student-related data from addresses, medical records, financial records, etc. But a digital online system is one the best ways to keep this information safe and secure, rather than storing it in physical files and folders that can be accessed by anyone.

  • Attendance Report

The use of a school ERP Software allows for parents to receive automatic reports of the attendance of their kids, thus being assured of their safety. The system ensures that when a student is marked absent, an SMS notification if needed can be set up to be sent immediately to the emergency contact of the student.

  • Sibling Reports 

A sibling report allows the school management software to complete the formalities related to the sibling association in an error-free manner. It helps to create a report that displays sibling association along with the parent details, contact information, etc.

Today, for any school to succeed besides offering a superior academic experience and learning environment, it is also important for the school to build a relationship with the parents that is based on honesty, transparency, and trust. 

One of the easiest and the fastest ways to achieve this is with the use of a school ERP Software.

cloud based school management software

Need & Importance of Cloud-Based School Management Software

Cloud-Based School Management Software is now a must have

What is a cloud-based school management software?

School management software refers to any kind of platform, tool or application that largely takes over the administrative and management-related processes at a school. This means that routine, repetitive tasks that were originally the purview of human administrators are now managed by the ERP software. It also takes over the organizational needs of your school in a fast, effective and efficient fashion.

A cloud-based school management software is one that runs on cloud technology, instead of being local. This means that all data is stored in “the cloud”, which can be accessed from anywhere and at any time by the users. This ensures that information flows freely and is not restricted by the location of the equipment the school management software is on.

Importance of school management software

As we enter a world that is increasingly technologically enhanced, we need systems and tools that enable us to stay in touch and up to date with the rest of the world. A part of this is ensuring that information we may need must be available to us in real time – things move at the speed of digital now. A cloud-based school management software is the perfect tool for this since it is a technology-based solution to the organizational and process driven needs of a school. It takes over all the unique administrative tasks in a school and all related data is then stored in the cloud to ensure easy and efficient access to its users.

Another reason schools should invest in online school software is that they are graduating scholars who will enter the workforce very soon. It is important to familiarise these future professionals with various types of technology so that they are comfortable with the use of technology in their daily working and personal lives.

What are the benefits of cloud-based school management software?

  1. Easy accessibility

    Online school software is easy to access because it is not tied to a local machine or laptop or device. Instead, all the information it is dealing with is stored in the cloud. This cloud functions as a repository accessible from anywhere and any device. It means you may perform a function in the software at your work machine in school. But this same process can be picked up where it was left off from your device at home if needed.

    This kind of easy accessibility is especially useful in schools, where students and teachers are working on projects during school hours and also at home for homework etc. Being able to access the cloud, knowing that all your data is easily accessible at your fingertips is key in the removal of a common blocker for both parties.
  2. Improved student collaboration

    A cloud-based school management software is a boon for teachers wishing to encourage teamwork and students wanting to collaborate for group projects effectively. The school management software permits the set up of closed groups, which can be used by students to mimic the real-life teams they are working with. Through this, all information share, for say a group project, will be stored within the cloud. Furthermore, it will only be accessible to people in the closed group for the group project.

    This means that student collaboration is enhanced beyond face to face meetings and can be carried over to online interactions also. Team work needs no longer be restricted to just the classroom or school premises. Instead, brainstorming, group work, discussions, etc can be carried over to time away from school to any student within the school’s system.
  3. Reduced labor costs

    One of the immediate after-effects of investing in cloud-based management software is that the burden on individual administrative staff or management is get reduced immediately. This means that their work becomes more efficient since they are no longer bogged down by repetitive tasks. Instead, they can focus on more complex duties. For management, this means a highly efficient workforce. It also means redundant positions or roles can be eliminated since the work is being more efficiently performed by the school management software.

  4. Reduced overheads

    The increased costs of a pen and paper-based administration are eliminated when a school invests in cloud-based school management software. From the paper costs of using papers, printers, envelopes, snail mail, circulars, etc. for a lot of the administrative tasks to the physical room required to perform or store data for a lot of these tasks, overheads are high in a paper and pencil based system. So many of these overhead costs get eliminated with a school management system, where these processes are automated and happen electronically, instead of the old fashioned way. Overheads are recurring costs that can be hard on the finances of a school. Investing in the right educational technology is a one time cost that more than pays for itself over the long term.

  5. Real time availability

    Cloud-based school management software guarantees real-time availability of all the school’s stakeholders. From teachers to parents, it allows them to stay connected with each other and have access to all the resources they would have at school. This kind of real-time availability is key in an increasingly fast-paced world. It is also beneficial to all the stakeholders: students can get their doubts cleared by teachers as and when they encounter them. Teachers can review coursework through school ERP software. Parents can discuss their child’s progress and make fee payments on the go, from their preferred devices. Management can contact the school at large through announcements on the dashboard in a matter of minutes.