Protect Data During Security Breach

How Schools Can Protect Their Data During Security Breach?

Natural disasters and other security emergencies can happen at any time without any warning and hence it is essential for the schools to be prepared for all kinds of crisis situations. Most schools practice fire safety drills and evacuation drills to keep the students safe, but it is equally essential to have practices in place that can keep the school data safe.

Schools have a lot of essential data that they always need to protect. This includes present and past student data – addresses, financial information, academic records, medical records. It also includes data related to teaching and admin staff as well as lots of administration related information.

  • Create a list of essential data

The first step that is essential for data protection is to create a checklist of all the important data that is crucial. This can include school student data, legal and tax documents, student certifications, senior staff laptops, and other important data. Once everything is listed, it is essential to start creating online copies of that information and storing it in digital files.

  • Ensuring all data is backed up on a cloud

Today, as the schools are getting increasingly digital, school management systems with their cloud storage systems offer schools an opportunity to save all their data online in the clouds. This data can then be accessed at any time and from any part of the world. Thus, saving digital copies of all the school data in a cloud format is one of the most impactful ways to protect school data during natural disasters.

Another benefit of cloud storage of data is that the information can then be delivered to you on-demand, at the click of a button. The onus of responsibility for the security of the data and restoring the critical data rest with the storage provider

  • Use additional drives for confidential data

If the school is not comfortable in uploading confidential and critical data legal or financial data in a cloud system, then they can consider an external drive for storage. Today, the markets are flooded with pen drives, External Hard Drives, of various sizes and large capacity are very easily available in the market that is portable and comes with waterproof cases. The confidential data can be saved and accessed by authorized people

  • Encrypt the confidential data

To effectively disaster-proof data, it is important to encrypt the essential data to prevent unauthorized users from gaining access to the data. Encryption prevents security breaches and eliminates the chances of a leak of information during the recovery of data

  • Offsite backups

Many organisations also keep a backup of all their data at a separate geographical location so that in case of any disaster, the data storage system stays safe and secure. Schools who opt for this method can investigate storing data a secure location.

Read more: Why technology is important for students?

  • Follow the 3-2-1 rule

This rule essentially states that if an organisation wants to protect their data, it needs to follow the 3-2-1 rule. This mean making three copies of the essential data, storing them on two different type of media and storing one of them offline is a secure location

  • Periodically test for recovery

One of the key things to keep in mind after the disaster strikes is the data retrieval process so that the functioning of the school can return to normal as soon as possible. It is important that if case. All the backups that a school takes would be purposeless unless if the school cannot recover to test.  Hence it is important to regular backup recovery tests to that you can be assured that the data will be recovered easily and without any hassles

technology for student

Why technology is important for students?

Even with the passage of time, technology is progressing as well. There is nothing to deny the fact that technology has made the lives of common people a lot more comfortable than what it was earlier. Its plus points are now evident in the domain of education as well.  

Access knowledge at any time and place

The first benefit of technology for students is that they are able to access knowledge at any time and place of their choice. These days, technology has progressed to such a level that no longer is learning confined only to the walls of the classrooms. Gone are the days when the students in schools and colleges had to wait for classes so that they could clear their doubts. This was applicable for all topics out there. They can now use technology in order to clear those doubts. They are able to do it at any place that they choose to and at any time that they are comfortable with.

Technology has also brought forth the concept of distance education, which means that students can take part in classes in a virtual manner as well.

Getting detailed knowledge

Just think of a classroom, which does not use any technology at all. In those classrooms, the teachers are unable to say anything more than what they themselves know. This means that the students would never get to know more than what their teachers know especially if they limit themselves to what they are learning from the classrooms. Things have now changed and much of the credit, in this case, needs to be given to technology. Students these days have access to the internet. In case they do not like what their teachers are teaching or if they are just curious to know about things they can always look up the internet.

Participating in an active manner

Technology has now made it possible for students to take part more actively in their educational process. No longer do they only follow what is written in the book – they are a lot more interested in finding answers to various questions by themselves. They have the necessary leeway to do so because of technology. This leads to active participation and that, in turn, has made them a lot more interested in their studies.             

Greater productivity

Technology has made students a lot more productive than what they were. As has been said already, as a result of using technology education is now no longer bound by geographical boundaries or any particular time. Students now have the tools to keep learning on their own thanks to the advent of technology. This is how the students have been made a lot more productive by the students.   

Recap: How Attendance Management System Reduce Workload And Improve Teachers Efficiency?

Greater motivation

Technology has made it possible for students to get hold of and watch videos and movies on subjects that they may be studying about right now. In fact, a number of schools and colleges are known to show motivational videos to their students on a regular basis as well. This helps them to be optimistic regarding any and every work that they are doing. This is expected to help them in their academic careers as well as their professional ones.


Just like a coin that has two sides technology comes with its ill effects as well. Just as technology has some merits there are some demerits as well. However, in the end, it all depends on the users or rather how they are using the technology. There is nothing to deny however that if used in a positive manner, there are plenty of benefits to be had from using technology. In fact, it can be an absolute boon for them.

attendance management system

How Attendance Management System Reduce Workload And Improve Teachers Efficiency?

The start of every school day all across the world is characterised by a ringing school bell followed by the voice of the teacher calling out attendance. This is a tedious and boring task that is a mandatory job for teachers as they not only need to ensure the presence of the student, but they also need to assign a teacher to time-keeping duties. This is essential because many schools like to record the timing of students and teachers to know who the regular late-comers are and who are regularly punctual so that students can be accordingly reprimanded or rewarded.

All of – this managing time, record keeping, daily attendance can be tiresome for the class teachers, impacting their productive time and eating upon their efficiency.

A new age solution to this is incorporating an Attendance Management System?

What is an attendance management system?

Attendance Management System can be best described as a software application that has been especially designed and developed to record a student’s daily attendance in school. An attendance management system helps to maintain the accurate record of the timings of the student – late comings, early leaving and generate summarized student attendance report for the students by applying various criteria at the click of the mouse.

Attendance management system

Recap: Spreadsheet Versus School ERP Systems – Which One Wins?

Automated attendance management system saves time and resources of the teachers and it helps reduce the heavy workload that they already have. Since all the menial and mundane tasks related to attendance is outsourced to the digital system, the teachers can simply concentrate on the students as all the hefty manual tasks are now systematically managed by the software.

International Children's Painting Competition 2018

Online Painting Competition for Children’s

International Children’s Painting Competition 2018

Foradian Technologies is delighted to announce that the International Children’s Painting Competition 2018 is officially open for entries till 31st December 2018.

Any children between aged 4 – 16 years around the world can participate in the competition.

The participation fee is zero.

This year the International Children’s Painting Competition 2018 being held in memory of  Edmund Thomas Clint. Clint had exceptional skills in drawing and painting from a very young age. His collection stunned art admirers and critics who were astounded by his maturity and convinced of his artistic genius. In his whole span of the lifetime, he had completed 25,000 pictures. Learn and explore more about his creativity, get encouraged so that you can put the best in your painting. 

The theme of the competition is “Kerala”.

How to enter:

After filling out the registration form. The registrants have to submit the scanned image of their painting, the file size should not be more than 5 MB. Up to 5 painting, an entrant can submit.

*Best 2000 pictures will be shortlisted by a committee and published on 15 February 2019. The winners will be declared before 15 March 2019.


Don’t lose the chance to grabs the amazing prizes, the categories of the prizes are listed to the right:

  • Estimated winners are around 110
  • 15 Winners stand a chance to win a family trip to Kerela
  • Solo trips for 10 Winners
  • Amazing Cash Prize

So for what you are waiting for, don’t miss the chance to the part of the biggest online painting competition and win amazing prizes. To get a deeper insight on prize category & competition follow the link: International Children’s Painting Competition Prizes.

School ERP Systems

Spreadsheet Versus School ERP Systems – Which One Wins?

Gauging the efficacy of spreadsheets and school ERP systems

Why do we need spreadsheets or School ERP systems?

Educational institutions like schools and colleges run on efficiency and consistency. Having an organized set up is key to ensure their successful running on a day to day basis. One of the ways to remain organised on an ongoing basis is to use tools and resources that help people keep track of the various processes currently running in an organisation.

To rely on one’s memory or the presence of a single person in charge of execution demonstrates a lack of forethought and accountability. Documenting the execution of processes helps maintain a record of completion that can be referred to at any time. This sort of record or tracking mechanism is also useful for educational institutions that are constantly dealing with multiple stakeholders at any given point of time. Stakeholders like parents, especially, are a key part of the educational process, but often have limited information due to their lack of immediate presence at the physical location of the educational institution. A tracking mechanism that a parent has access to, however, will help them maintain a good connection with the going on’s at their ward or child’s school. It also helps build relationships between the educational institution, teachers, and parents, since it ensures that everyone is on the same page and working towards a goal. The need for tools and resources is thus apparent for an educational institution looking to integrate with its stakeholders.

For most educational institutions starting out with streamlining their processes, spreadsheets seem like the obvious solution to building a method around documenting processes. They are easy to understand and use and most people are familiar with them.

Another, more advanced solution is to use software dedicated to school process management – like a school ERP system. This robust software was built for educational institutions and are tailored to its needs. They also usually have multiple other purposes and can be used as enterprise resource planning software, tracking software, learning management software, etc.

So how do educational institutions gauge what tools and resources they need? Is it all trial and error or is there a method to the madness?

All actions that carry a financial outlay must be considered thoroughly before any spending decisions are made. In most cases, it would be pragmatic to consider one’s budget, the needs of the school — including the size of the student body — current system of functioning, an appetite for change, ease with technology, and capacity for training and onboarding before choosing a tool or a resource. This line of thinking also applies to the purchase of tools and resources for the school, whether it be a rudimentary spreadsheet software or a dedicated school ERP system.

How do spreadsheets help?

Spreadsheets (or if we go by their proprietary name, Microsoft Excel sheets) are an easy way to organise vast quantities of information in a clearly accessible fashion. We discuss in detail below the many pros and cons of using spreadsheets for the purposes of documentation of processes and their execution.

Why do people choose spreadsheets?

Why do people choose school ERP software?

Familiarity of interface

A key advantage of using spreadsheets is that for most people – even Luddites – the spreadsheet user interface is familiar to them. This means that users are not put off by something new that they have to master. Instead, they instinctively start using the spreadsheets to keep track of the various processes and tasks they are involved in.

Not feasible for multiple users or large groups

Spreadsheets were meant to be single user applications. Applying version control works for smaller teams, but for a large educational institution with multiple stakeholders, version control usually fails, making it infeasible to use for larger teams. It is also difficult to use this application in tandem with other people – often times it throws up errors when being used by multiple users, slowing down work processes instead of facilitating them.

Accessibility is high

Most educational institutions have an educator licence which makes spreadsheet software low cost and accessible to them. This software has also become ubiquitous across offices and institutions, making it very accessible to most people and also making it compatible with most desktop hardware. Finally, the ease of use also means that multiple stakeholders with various skill levels would find this an accessible software to use.

Not accessible for everyone

With multiple hardware configurations, operating systems and software preferences, finding a common spreadsheet software choice that works for everyone can be a nightmare. While conceptually, they may all be the same, purchasing a restrictive program that works only under some conditions is prohibitive. Instead, a dedicated school ERP system that is commonly used across gadgets and devices and platforms and operating systems is a better choice – even switching platforms does not reduce familiarity.

The free or very low cost to use

Since educational institutions have low cost or free licences to use proprietary spreadsheet software, most systems would come pre-installed with it. Alternatively, since spreadsheet software has been in use for decades, low cost or free versions are easily available in the market and even online. For instance, when Microsoft’s Excel software cannot be accessed, people often use Google Suite’s Sheets application as an alternative. The low cost makes it an attractive option for educational institutions deciding between spreadsheets and a school ERP system.

Robust software built for schools

Unlike spreadsheets where one relies on multiple workarounds to match an existing school process, school ERP systems match institutional processes at schools exactly making them a breeze to use, School ERP systems do not require users to jump through multiple hoops to replicate school specific functions. Instead, school ERP software represents exactly what it is that a school does.

Recap:  Make your school smart through school management system

The final verdict – Why school ERP system is ultimately the right choice for you

School ERP systems are flexible, robust, dedicated software that work across devices and platforms addressing the specific needs of all stakeholders in the educational ecosystem while still being easy to use. Sure, a spreadsheet might be cheaper, but its lack shows up in the many workarounds and time-consuming processes it demands simple functions like admissions management or fee receipt generation.

Think of investing in school ERP systems as a one-time investment in the long-term efficacy of your school – the software was built to suit your school’s specific needs and requirements, making it the perfect companion for your school’s running. Spreadsheets are a mere workaround that ultimately is too cumbersome for the trouble. In a debate between spreadsheets versus school ERP systems, the school ERP system thus emerges a clear winner.

best Education ERP vendor in India

Why Foradian is the best Education ERP vendor in India?

The market is flooded with numerous education ERP vendors but choosing the right ERP sometimes becomes a daunting task for the institutes. There are multiple factors which affect the decision of choosing the best ERP vendor such as reviewing the product features, customisation, software fit according to the institution requirements, pricing plans, brand reputation, authorised industry references and much more.

But among all the education ERPs vendors why the institution should choose Foradian Technologies?

Because in the top education ERP players list of MarketsandMarkets & QY Research industry research reports, Foradian Technologies is listed as a best education ERP vendor in India.

best Education ERP vendor in India

According to MarketsandMarkets report, it has projected that the market size of education ERP system will grow from USD 6.77 Billion in 2016 to USD 14.19 Billion by 2021, at a CAGR of 15.9% during 2016-2021. There are multiple factors which are driving the growth of education ERP in the market but out of them, there are two major drivers which are fueling the rapid growth of this system and those are video-based learning & improved performance of administrator modules. Foradian’s education software Fedena is the all in one school management software which automates administrative activities including modules such as Timetable, Attendance, Examinations, Gradebooks, Campus News, Hostel, Library, Transportation, School Calendar, Events and many more. To know more try free demo today.


school smart through school management system

Make your school smart through school management system

The first benefit of having a school management system in your school is that it makes your account related work foolproof and a lot simpler as well. Each and every organization out there needs to deal with the money that it is spending and a school cannot be an exception to this norm as well. Schools also have their own accounts related work such as taking care of fee vouchers, daily collection reports, and paying the salary of the members of the staff. It is common knowledge that even for the most experienced and trained accountants all such work can prove to be problematic at times.

  • Making fee payment easier

With the help of school management software, you can make the process of paying fees for your institution a lot easier than what it normally is. This is the modern era – one where technology and computers reign supreme. So, people too like to pay in the cashless mode. For them, online payment is always a lot more convenient option compared to the conventional methods of payment. It takes very little effort and at the same time, it helps them save time as well. With the help of online payment systems people can pay from anywhere they want to and to anyone that they wish to at any time of their choice.

  • High improvement in security

As far as you – the school management – are concerned one of your top priorities is definitely making sure that the students stay safe at all times. This is where the school management systems today are playing such a critical role with their abundant security features. With the help of these systems, you can now keep track of the transport systems being used by you for your students. You can also get in touch directly with your students, parents, and various other members of the staff.

  • Better management of school inventory and assets

Thanks to the software products being created for managing the schools you would now find it a lot easier to manage your inventory. These packages would help you take care of a wide variety of your assets such as hostels, transport vehicles, and libraries to name a few. You can now manage everything on your fingertips. For example, by using the library management feature your librarian would be able to take care of all the details and keep track of the books as well.   

  • Better communication network

A very fundamental feature of the school management systems these days is that they are capable of improving, and remarkably so, the communication between various stakeholders of your school such as the students, parents, and staff members. These systems come with their apps that help all these people to stay connected to each other at all times. Every piece of information that needs to be communicated between these entities gets communicated without any hitch whatsoever. In some school software products, you would find facilities such as bulk SMS (short message services) that make mass scale communication a lot easier.

Recap:  How School Management Software Can Help Meet Your Aims?

  • Better organization with regards to exam management

One of the most important activities that you perform as a school is managing your examinations. There are a number of tests and exams that you conduct in an academic year in order to evaluate your students properly. There are so many ways in which these systems can help you in this regard. They can help you create question papers, hall tickets, publish results, and generate certificates.


Apart from all that has been said above these systems also help make the admission procedure and generation of ID (identification) cards easier and faster and they can be configured and customized easily as well.  


School Management Software

How School Management Software Can Help Meet Your Aims?

School standards rise with the right school management software

School management software is essentially a computer application or program that helps educational institutions like schools and colleges manage their day to day activities related to school. Its purpose is to essentially manage student data. This might sound like a broad definition but it essentially means that a school management software runs all processes and tasks that involve student data. This could mean everything from managing the admissions process where application data is inputted to a generation of fee receipts per individual additions and deductions on a student by student basis.

How does School Management Software help schools?

School management software is useful to schools who want to externally appear as modern, proficient with technology and forward thinking. Internally, there are a multitude of advantages to using school management software. School management system not only helps you perform daily repetitive tasks more efficiently, but it is also less prone to error, or delays, or disruptions. Having what is essentially an electronic version of your school running via the online school management software helps with its smooth functioning since it increases accessibility and timeliness in response time to any blockers that might crop up during the course of the day.

It is imperative that any modern educational institution, like a school or college, embrace the tools imparted by technology, be a leader in the use of education technology and begin their new journey into a far more connected world by adopting the most suitable school management system into their ecosystem.

Do schools even need aims? How does school management software help?

Educational institutions consistently teach their students the importance of setting goals and working towards them. One can argue, even, that this is the key life skill that formal schooling imparts to students – learning how to have aims in life and figuring out how they can be achieved is what most children graduating from school are aware of. It is obvious why this is necessary for students entering academia or the workforce, but do schools need aims at all? Are they not just an infrastructural entity that becomes a convenient medium where students learn?

This is a short-sighted approach to take to education. Schools very much need aims or goals every year – from improving teaching feedback to building better parent-teacher connect, to something as obvious as seeing higher test scores with each graduating class. Only when a goal is set can work begin. School management software is a resource that helps educational institutions actually action their desires in real life, on the ground, and day to day. It does so by making life a little easier for every stakeholder, especially when it comes to processing work that can be laborious, time-consuming, and error-prone. A more efficient workforce is one that is agile enough to make the many micro-decisions necessary towards having a productive day, week, month, and school year.

What type of aims can School Management Software help you achieve?

As discussed above, aims can come in a variety of forms – ranging from minute to overarching. What is important to ensure that aims are realised, however, is coming up with a roadmap that defines what actions will be taken and what resources or tools are required to effectively manage these actions.

The point of having aims is to also create a plan that helps you achieve them, otherwise, they remain meaningless dreams that come across as inauthentic externally and internally in the educational ecosystem.

School management software is one of the key resources that can actually help an educational institution realise its goals. It does so by easing up multiple processes that affect a variety of stakeholders quickly and easily. The only change is the acceptance of change by those in the educational ecosystem itself. Below, we explore in some detail, some examples of goals that schools can set for themselves in the coming year, and how school management software is a key factor in achieving those goals. These ideas can be extrapolated to meet your own school’s individual goals, keeping in mind specific blockers, enhancers, or rules that come into play.

Enhanced teaching

Better teaching and application of more advanced teaching methodologies is tied intrinsically with the very purpose of a school. This would be low hanging fruit for most educational institutions to aim for. But how can school management software help in this regard? The right school management software will offer features that help with enhanced teaching experiences. A most obvious train of thought would be to see how student data could be leveraged to better personalise teaching – can students of certain learning abilities be grouped together within the school management software? Can teachers focus more on teaching rather than the logistics of distribution of classroom material thanks to the repository they can easily update and share access of within the school management system? The overall teaching experience is better managed since teachers now have access to vast reserves of student data that allows them to track learning progress on an individual or group or classroom level, meaning that they can now intervene or correct their teaching to better suit student needs in real time.

More robust infrastructure

Huge infrastructure expenditures are practically impossible in the face of budget cuts – but a lack of personnel or time can severely affect a school’s functioning. A school management software takes over multiple roles for a variety of stakeholders, essentially performing the job of multiple infrastructural resources or tools. For instance, the administration does not have to dedicate ad hoc personnel to handle incoming applications during admissions since the student management software takes care of all these applicants in a streamlined fashion with no human interference.

Recap: How Does School Management System Help in Managing Financial Operations?

Better communication between stakeholders

Better outcomes are a result of better communication – timely and confident communication helps every stakeholder in the educational ecosystem remain on the same page. It promotes a cohesive team approach to learning, where all stakeholders work together in service of the student. A student management software enhances communication by providing a single window solution to all communication needs via dedicated groups, dashboard announcements, alerts that go to your phone or email, or even private messaging. These communication channels ensure that no one is left in the dark about a student’s schooling.

Better financial outcomes

A student management software might seem like an expenditure that the school cannot justify but look at the many advantages of this single piece of technology. It serves multiple stakeholders in a variety of different ways, reducing time taken to complete tasks as well as eliminating labour costs and overheads. For a school on a budget, a student management software is vital!

school management system

How Does School Management System Helps in Managing Financial Operations?

 Use your school management system for all your financial needs

What is the School Management System?

School Management Software is a program or application that helps schools manage their processes – like admissions, registration, class scheduling, financial management etc. – electronically. Think of every process driven task in your school and it is likely that there is a school management system feature that will take over this task for you.

Largely, the school management software automates and digitizes multiple school processes in order to reduce the burden on the school while also increasing efficiency and cost effectiveness. Efficiency is increased because the school management software takes over multiple tasks that would other be performed by personnel, that are prone to human error and take time to complete these tasks that school managements finish much more efficiently and quickly. Cost effective because they reduce the labour hours and man hours for every school across the board. School management software is thus a necessary technology in this modern day and age to ensure the efficient and effective running of a school.

Why does your school need a School Management Software?

We live in a technology rich, increasingly digitized, super connected and globalised world. It is vital that your school’s culture reflects this modern outlook across its functions. Every stakeholder can benefit from using school management software, including administrators, parents, teachers, students, and management. School management software ensures the school runs more efficiently on a day to day basis. It is necessary to have an efficiently running school in order to ensure a conducive learning environment for students and a suitable teaching environment for teachers. The right school management software will help make running a school a breeze, thanks to its multiple applications across functions and stakeholders.

Who can use School Management Software at your school?

As discussed above, school management software can be used by everyone. In fact, school management software touches every stakeholder in the educational ecosystem in one way or the other. School management systems positively impact parents, teachers, students, administration or non-education staff and management. It does so by reducing the burden of repetitive tasks and processes by taking over them or by making communication or work easier through the use of intuitive features. A robust and intuitive school management software like Fedena is especially useful for large schools or schools on a budget. If you are hesitant about taking the plunge, trying to see how a school management system addresses specific issues your school may have (do a needs analysis to figure this out) will give you a snapshot of how a school management system can make a real difference on the ground at your school.

Does a School Management System help with budgeting and finances?

School management software has multiple applications throughout the education cycle. School management software is capable of taking over juggernaut functions like admissions but also does not miss out on small details like keep track of student whereabouts to and fro from school and home. School management software is especially adept at managings process-driven functions like finance and budgeting. Robust school management software like Fedena is capable of eliminating increased workload on a school’s finance team or administrators by almost automating the entire process of fee posting, collection, receipt generation and reporting.

Below, we explore in far greater detail, what the right school management software can do for your school under each of these categories:

Simple Fee Segregation

In a large or busy school, financial errors can really impact the bottom line. This goes for all stakeholders – management that is collecting the fees as well as the parents who are paying it. Each student might come with their own loans, waivers, scholarships, penalties, and dues – a school management system keeps track of these variations in fees on a student by student basis, making it easy to see how much a student owes the school at a glance.

Anytime and Anywhere Fee Collection

One of the primary functions of the fee collection feature in the finance section of your school management system is that fee collection is no longer a painful chore for administration. With a robust school management system like Fedena, fee collection becomes easy — parents are aware of their dues in real time and can pay on the go from anywhere on the device of their choice. Fee collection is no longer about repeated paper notices, phone calls, or man-hours wasted chasing down a fee payment. Instead, all these processes are automated by your school management system.

Recap:  Top Five Reasons Why Teachers Love School Management System

Easy Fee Receipt Generation

Paperwork can become so overwhelming for any organisation – but this issue is magnified in a school that seems to still run entirely on paper. A school management system eliminates the need for the student by student generation of receipts by hand for the administrative or finance team. Instead, the features of the school management system allow for automatic fee receipt generation once the payment is made, which is then directly sent to the parent for their financial records. Efficiency is the name of the game for school management systems.

Comprehensive Financial Report Generation

It is necessary to keep a record of all financial transactions taking place in a school, just for the sake of safety and financial regularity. A school management system makes this easier and even takes it one step better. Thanks to a school management system, financial reports with all sorts of cuts added in are now easier – generate financial reports for various metrics, class wise or batch-wise or even student wise. These reports are especially useful for management and administration since they indicate the financial health of the school and financial behaviour of its stakeholders, resulting in more education and data-driven financial policies or efforts in the future. Staying prepared is key to ensuring the financial viability of your school, and these reports aid in that effort by providing schools with the knowledge they need to make the best decisions for their schools.

School Management System

Top Five Reasons Why Teachers Love School Management System

How does a school management system effect the teacher in the classroom?

Being a teacher is considered to be one of the noblest professions that are respected around the world. Many teachers describe the profession as one of the most fulfilling jobs, while many others describe it as more than simply a job, it is a vocation that calls for the utmost dedication and patience possible.

However, handling a class of multiple students with different intelligence levels, communicating with the parents as well as handing had-to-day administration tasks can lead to a lot of stress and fatigue for the teachers.

However, it has been found in schools that employ a school management system, the teachers are more relaxed, are able to concentrate wholly on the students and do the best possible job of teaching and imparting knowledge to the students

How does a school management system benefit the teachers?

It takes the burden away from daily administration tasks

If one were to speak to teachers around the world, the most commonly detested task would be taking the attendance of students – day after day and sometimes even multiple times a day. Similarly, teachers have to struggle with the challenges of other mundane tasks such as creating timetables, making report cards, grading assignments etc.

However, with the use of a school management software, routine tasks become easier than ever before. Using the software, teachers are able to free up their time from administrative activities. It makes classroom management less burdensome and time-consuming, thus enabling the teachers to do and to focus on what they love most: teaching.

It improves parent engagement and drives student growth

It has been over time and again that the involvement of parents in the school activities enhances the personal and academic growth of the students. By knowing the student’s grades, understanding his strengths and accepting his struggles, the parents can create an easy starting point to open dialogue for discussing student progress and working together with the teacher to achieve the same., offering advice, working on projects together, or giving congratulations.

With the help of a school software, teachers in the classroom can inform the parents, engage with time through real-time student performance updates and other convenient communication tools — such as the online software portal accessible by parents and the mobile app that can be downloaded by the parents. This empowers the parents by giving them access to 360-degree views of their student’s performance. This access is no longer limited to the bi-annual parent-teacher meeting, but in fact, it is in real time.

Teachers can also easily send and receive messages from the parents about the behaviour of the students or any other matters of concern.

The use of a school software has proven to be one of the most effective and efficient ways for teachers and parents to communicate with each other, with up-to-date data and progress at the click of a button.

It helps to become better teachers

Learning is a limitless experience and in the classroom, the teachers have the key responsibility for creating a quest for learning in minds of the students. But very often, the teachers are helping back due to a lack of time as well as resources and very often we find teaching sticking to the guideline of the course.

However, the use of an online school management system completely changes the concept of teaching and learning in the classroom. For instance, with the help of the school management system the teachers can look up online resources, games, videos, blogs that will make the subject more relatable for the students and inspire them to learn more in their spare time.

Outside the confines of the classroom, the teachers can use the online school management system to send across assignment and homework that is interesting to the students while staying relevant to the topic that the students learn in the classroom.

This is a great way to encourage the students and challenge them at the same time.

It helps students to become better learners.

Beyond these three reasons, teachers love an online school management system because it is the one tool that helps the students perform to their fullest potential.  This is achieved in the simplest and most effective manner. A school management system lets the students focus solely on their primary responsibility in life – studying. They do not have to run around to teachers, to the administration staff for things like report cards, records, paperwork or any other thing that may bother them or be a hindrance in their student. All that they need to do is to work on their studies whilst the school software manages all their records and their data so that have a seamless learning experience.

Recap: Why do Institutions Need Student Information System?

A classroom that is based on communication

It is unrealistic to assume that every student in the classroom has interaction levels with each other. Every class has a mix of students who actively participate as well as other for hold back for some reason or the other.

Having a school software has proven to create an online system that is characterised by open communication. Very often a student who is too shy to communicate in class or to ask a question can do so in an online forum. A school management system that has a discussion panel allows the students to communicate with each other, get their queries resolved and collaborate together on various projects to come up with something that is unique

Over the past decade, technology in the classroom has advanced by leaps and bounds. The schools and teachers who have changed their conservative way of functioning and embraced the new technology have succeeded in creating schools where not only are students able to learn better, but even the teachers are able to function more effectively as teachers and guides to the students.

Thus, it can be rightly said that an online school management system is the secret to happier and more content teachers in the classroom


student information system

Do Institutions Need Student Information System?

How student information systems help schools and colleges

What is a Student Information System?

A student information system is a platform or application or program that helps institutions likes schools and colleges manage their student data. This can be biographical information for students such as their demographic information, information about their guardians, home addresses, any special notes. A Student Information System also includes learning related information such as what classes they are scheduled for, attendance records, homework, communications with the teacher and their peers, exams, report cards, etc. Finally, student information systems also include student information related to administrative tasks such as fee receipt generation, class scheduling, batch scheduling, etc. Student information systems are essentially a way to digitize and automate processes related to student life within an educational institution like a school or a college.

How Does a Student Information System Help Institutions?

Institutions like schools and colleges are built to run on efficiency. When routines, rules and procedures are not in place and well implemented it results in a collapse of the system and total chaos. This is not an option for institutions that have a serious responsibility like being in charge of minor students or young adults placed upon this. Unfortunately, processes can often
fall apart thanks to overburdening of resources, human error, or just inefficiencies that are endemic to the system, ie, multiple forms and plenty of running around for a simple attested certificate. Instead of aiming for perfection from fallible humans or expecting a culture change in the status quo, it is more sensible to turn towards technological solutions for these process-related actions. This is where student information systems come in.

Student management system, as described above, help educational institutions like schools and colleges better implement and manage their processes – in this case, those related to student life in the institution. School information systems manage many processes, some of which have been
touched upon above. They do this through digitization or automation of repetitive processes that reduce the burden on human employees, help students and parents manage student life more easily, and help management make better financial decisions by making things more cost-effective. Student information systems thus help institutions by overall reducing the far-reaching
the burden of running things efficiently, smoothly, and consistently at all times.

Below are detailed some specific ways in which student information system help various stakeholder – from parents to administration executives to management to students and parents – in the educational ecosystem. These are gleaned from common issues these stakeholders deal with in their interactions with their educational institutions that a robust student information system can, and must, address.

Do students and parents have instant access to check the grades, assignment and attendance?

With a student information system, both students and parents are able to have round the clock, instant access to student information such as grades, assignments and attendance. They also have this access across devices and platforms. When checking for grades, instant availability for both students and parents help them keep track of student progress on a continuous basis. Any deviations from the projected course can be checked into and rectified immediately, giving students the support they need in a timely fashion.

Living in a digital world, students and parents need to become used to all their interactions being across electronic devices and platforms. Gone are the days when students turned in paper assignments. Instead, student information systems allow them to turn in electronic versions of the assignment for review by their teacher. What’s more, teachers can then upload grades and comments for each assignment within the student information system itself. There is no presence like class presence for a system. Attending class, sticking to a schedule, taking notes – these are all the building blocks for a child’s learning. But how does one keep track of a student’s comings and goings in a big, busy, chaotic school? Your student information system can help by displaying attendance record instantly for both teachers, parents and students. Always know where a student is and how she is doing thanks to the student information system.

Is data fragmented or is it stored in a secure place to avoid the risk of a data breach?

Digital warfare is not something out of a science fiction movie. Google data breach and you will see pages and pages of results on how user information is stolen by unethical people for malicious reasons. Institutions have a sensitive student, teacher, and parent data that is often stored in a fragmented way with no security or systems in place to protect student, teacher or parent privacy. Sometimes it can be as easy as strolling into the administrative office of an educational institution and asking for information on some pretext.
A student information system helps address these issues of data fragmentation and data security.

Some student information systems like Fedena offer strong, robust security systems that filter access to private or confidential information that students, parents, and teachers may not want to be revealed to everyone. This means that a student information system acts as a data safeguard, especially when compared to its paper alternatives. Action history and filtered access or logins are the first steps to maintaining this security, and student information systems make this a normalised and easy part of using them.

Is there proper communication among parents, teachers, students and management?

Student information systems are a great tool to ensure free, open, continual, confidential, round the clock communications between students, teachers, parents, and management. Communication in educational institutions is key to their smooth functioning and student information systems like Fedena allow private communications from any place at any time from any device. This means that blockers can be resolved in real time, there is no lag in communication between stakeholders, fear and uncertainty is reduced and channels of communication are always kept open. A student information system that facilitates free and open communication is a necessity in an increasingly connected world.

Recap:  School ID Card design: Design professional ID Cards using Fedena School ERP Software

Do teachers spend countless hours maintaining student’s records to be filed away?

One of the primary differences one will notice after the implementation of a student information system is the reduction in pressure on educational institution staff, especially teachers who will be able to focus more on teaching, instead of wasting countless hours on paperwork and administrative tasks like attendance, scorecards, comments, sharing of materials, that are taken over by the student information system.

Is the admission/registration still not a paperless process?

Student information systems make the admissions and registration process for admitted students entirely paperless – no more long queues outside the school during admission time!

School ID Card design

School ID Card design: Design professional ID Cards using Fedena School ERP Software

ID card is the vital element of each institution it helps in enhancing the institution security, allow students to build personal connections and streamline the administrative daily operations. ID card is a way through which it becomes easier to determine that whether the students or other staff members are the part of an institute or not, and for what all institute’s amenities they are authorized.

But sometimes an ID card program becomes a painstaking task for the administrators, from selecting a suitable template to editing a data on each ID card is not only an exhaustive but also become a time taking process.

To manage the ID card program, there is various software available in the market which provides plenty of features but sometimes it happens that those features won’t fit best in your institution. Therefore, Fedena is here with a new module named as ID Card Generator. You can create an ID card template or customise template according to your institute requirements. To avoid the data entry error while manually creating an ID card, you can add the dynamic text to your templates using field codes and once the ID card is generated, click on the preloaded student data to finish the card. Also add the images, user photos, barcodes and other custom content to design ID cards that reflect the identity of your institution.

In Fedena besides from student and other employees ID card, an institute can create visitor pass, card for the temporary worker and much more. ID card program is the best way to increase and retain the campus security.

Steps to create school ID Card design:

Step 1 – Create ID card template

1. At the top of your dashboard, click the module access icon > Academics>ID Cards > ID Card Templates, to create a new template click on New Template

2. Give some meaningful name for the ID Card template and select the ID Card type to whom you want to generate the ID Card.

3. Also, concentrate on the following fields

  • Select the Resolution of the ID Card
  • Upload the background image for front and back side of the ID Card
  • Mention the appropriate layout spacing
  • Select on which data the Barcode should be generated and also the orientation of the Barcode
  • Choose the user Photo style and also mention the dimension of the photo

Note: You can also add the custom fields if you want to mention in the ID card by clicking on Add Custom Fields

4. ID Card Content

Using the editor given below you can design the template as per your requirement. Use the field codes given in the box to design the templates. HTML mode in the editor can also be used for the template design.

You can copy the field codes from the box and use it in the editor as per your requirement. To manage the front and back side design of the ID Card separate editors are available.

Once designing part is complete click on Create Template to save the template you designed. If you have any changes to be made in the template click on the Edit option available in front of the ID Card Template Name.

Note: You cannot Edit or Delete the template if you generate any ID Card under that template. So, please make sure that there are no changes in the template before you generate the ID Cards.

Step 2 – Generate ID Card

To generate ID Cards we have two options in Fedena. They are,

  1. Generate Individual ID Card
  2. Bulk Generate ID Cards

Generate Individual ID Card

This option is used when you generate the ID Cards for some particular students.

  • Select the required ID Card Template
  • Choose the appropriate fields to whom you want to generate the ID Cards
  • Generate the ID Cards for the selected persons

Example: If new Student is admitted to already existing batch in the middle of the Academic Year we can generate his ID Card using Generate Individual ID Card option.

Bulk Generate ID Cards

This option is used when you generate the ID Cards for a Batch of Students/Employees.

  • Select the required ID Card Template
  • Choose the appropriate fields for the required Batch
  • Generate the ID Card for the Batch

Step 3- Generated ID Cards  

Under this option, you can view the previously generated ID Cards and also Required ID Cards can be Regenerated from this option.

Why Fedena School ERP software to design ID Card?